UDOT Quality Control/Quality Assurance (QC/QA) Procedures

Version
03/11/2014

QC/QA Manager:
UDOT Central Preconstruction Standards Engineer
 Table of Contents
1.0 Introduction ..................................................................................................................................................3
2.0 Responsibilities .............................................................................................................................................4
3.0 Quality Control Procedures ........................................................................................................................6
Figure A: QC Color Code...................................................................................................................7
Figure B: Sample Check Print Stamp ...............................................................................................8
Form H: Alternate QC/QA Procedure Approval ...........................................................................8
3.1 Detailed Checking of Design Calculations ............................................................................................. 10
Figure D: Sample Calculation QC Review .................................................................................... 13
3.2 Detailed Checking of Computer Program Input.................................................................................... 14
Figure E: Sample Computer Program Input QC Review ........................................................ 17
3.3 Detailed Checking of Drawings ............................................................................................................... 20
Figure F: Sample Drawing QC Review .......................................................................................... 23
3.4 Detailed Checking of Project Documents................................................................................................ 24
Figure G: Sample Special Provision QC Review .......................................................................... 27
4.0 QC Documentation .................................................................................................................................... 30
Form A: Project QC/QA Plan .......................................................................................................... 33
Form C1: Base Mapping File and Survey Control Certification ................................................. 35
Form C2: SUE Mapping File Certification ..................................................................................... 35
5.0 Internal Quality Assurance (QA) Audit .................................................................................................. 37
Form G: Project QA Audit Form ..................................................................................................... 38
6.0 Milestone Review Comment Resolution ................................................................................................. 39
Form F1: Milestone Review Comment Resolution Form ............................................................ 42
6.1 Discipline Review Comment Resolution ................................................................................................ 43
Form F2: Discipline Review Comment Resolution Form ............................................................ 45
7.0 Independent Technical Review ................................................................................................................ 46
Figure C: Sample Review Print Stamp ........................................................................................... 48
Form E: Independent Technical Review Form ............................................................................. 49

Page 2 of 278 UDOT QC/QA Procedures Table of Contents

1.0 Introduction
The purpose of the UDOT Quality Control/Quality Assurance (QC/QA) Procedures is to assist the project
team create designs that are safe, economical, constructible, maintainable, aesthetic, and appropriate for
their locations and surroundings. Implement the QC/QA Procedures in all aspects of project
development including design, plans, reports, and estimates. Following the QC/QA Procedures is
required regardless of schedule or deadlines. The QC/QA Procedures may be modified on a case-by-case
basis to reflect unique aspects or project specific requirements. Submit alternate QC/QA procedures or
requested modifications in writing to the Project Manager for approval.

The UDOT QC/QA Procedures assist the design team to verify the design and project documents are
produced with due diligence through the use of acceptable industry standards, appropriate techniques,
available resources, and reasonable decisions by competent professionals. The procedures are a tool and
cannot replace the sound judgment and experience of competent professionals. It is the project design
team’s responsibility to verify the quality of project documents before distribution.

QC/QA documentation is necessary to verify a thorough, consistent process. All project deliverables
must be QC checked and all QC documentation must be uploaded into ProjectWise and properly
attributed. Upload all QC documentation into ProjectWise before or in conjunction with sending out the
review package for the milestone review meeting.*

Discipline specific Design QC Checklists have been developed as part of the Project Delivery Network to
assist project teams complete thorough QC checks and to provide necessary QC documentation (see
Appendix A-N). Complete and submit all required checklists as part of the QC documentation. See the
Project QC/QA Plan instructions and form for more information on project specific Design QC Checklist
requirements. Each discipline specific Design QC Checklist provides recommended QC documentation
for each deliverable and includes ProjectWise requirements* in addition to checklist items.

*Refer to the UDOT Structures Design and Detailing Manual and the UDOT Structures QC/QA Procedures for Structures
Division (Structures and Geotechnical) requirements.

Please contact George Lukes for suggestions or answers to questions:

George Lukes
UDOT Central Preconstruction Standards Engineer
Phone: 801-965-4986
Email: glukes@utah.gov

Page 3 of 278 UDOT QC/QA Procedures 1.0 Introduction

2.0 Responsibilities

Design Leader
 Implementation of the QC/QA Procedures.
 Complete and maintain the Project Team QC Assignments section of the Project QC/QA Plan.

Discipline Design Lead

 Ensure QC/QA Procedure compliance within their specialized discipline.
 Make QC/QA assignments.
 Monitor design activities for compliance with criteria and standards.
 Verify that assigned personnel are capable of performing the required analysis or calculations.
 The Discipline Design Lead becomes the Engineer of Record (EOR) for the design and stamps the
plans and calculations if the Originator is not a State of Utah licensed professional civil or
structural engineer.
 Release the completed contract documents for their specialized discipline. Do not release any
contract documents until the QC/QA process is complete.

Originator (Designer)
 Responsible for design completeness, accuracy, adequacy, and inter-discipline coordination.
 Responsible to ensure the QC is performed and documented.
 Upload all QC documentation into ProjectWise with each deliverable submission.
 Cannot rely upon the QC/QA Procedure to correct design or calculation deficiencies.
 Present all calculations in a neat and logical manner to facilitate checking.
 Review the completed plan set to ensure that it satisfies the design intent.
 The Originator becomes the Engineer of Record (EOR) for the design if licensed in the State of
Utah as a professional civil or structural engineer.
 Cannot function as the Checker or Quality Assurance Auditor.

Checker
 Check work product independently of the Originator.
 Can only check work that he or she did not originate.
 Must be competent and experienced in the type of element being checked.
 Cannot function as the Originator, Back Checker, or Quality Assurance Auditor.

Back Checker
 Review corrections asserted by the Checker.
 The Back Checker is the Originator in most cases.
 Cannot function as the Checker or Quality Assurance Auditor.

Corrector
 Incorporate all corrections.
 In most cases, the Corrector is the Originator.

Page 4 of 278 UDOT QC/QA Procedures 2.0 Responsibilities

 Cannot function as the Verifier or Quality Assurance Auditor.

Verifier
 Verify back checked corrections were accurately made.
 Confirm all information is highlighted to verify that all information was checked.
 The Verifier is the Checker in most cases.
 Cannot function as the Corrector or Quality Assurance Auditor.

Engineer of Record
 Responsible for the design.
 Stamp the complete plans and calculations.
 The Originator, if the Originator is licensed in the State of Utah as a professional civil or
structural engineer.
 The Discipline Design Lead if the Originator is not a licensed Utah engineer.

Quality Assurance Auditor

 Verify that all project documents were checked according to with the QC/QA Procedures.
 Verify that all QC documentation has been properly uploaded into ProjectWise and attributed
correctly.
 Cannot perform any of the QC Procedures.

UDOT Project Manager

 Complete and maintain the Required Design QC Checklists section of the Project QC/QA Plan.

Page 5 of 278 UDOT QC/QA Procedure 2.0 Responsibilities

3.0 Quality Control Procedures
Provide QC checking guidelines for each project document.

Introduction
QC is required during the entire project design process. Check all documents before distribution to verify
completeness, accuracy, and compliance with UDOT and industry standards. Adherence to the QC
Procedures provides consistent and thorough QC checks.

The QC Procedures define the process to be followed for all designs, plans, and documents. Specific QC
procedures are provided for each of the following:
3.1 Design Calculations
3.2 Computer Program Input
3.3 Drawings
3.4 Project Documents

Scope
Provide consistent and thorough QC checks of all deliverables before distribution. Document all QC
checks.

Related Documents
Figure A: QC Color Code
Figure B: Sample Check Print Stamp
Form H: Alternate QC/QA Procedure Approval
Form I: Project QC/QA Plan
Design QC Checklists

Procedure
Complete the QC checking according to the specific document type QC procedures (see Sections 3.1 to
3.4). The QC process is complete when all information is highlighted to show that it is correct or has been
corrected in the final deliverable. QC checking must be completed before distribution.

The QC documentation for each deliverable must be placed in ProjectWise and attributed properly
according to the discipline specific Design QC Checklists before the milestone review package is
distributed. Include all redlines, notes, and comments that were used during the QC process. Complete
and upload into ProjectWise the appropriate QC cover sheet (See section 4.0 QC Documentation for cover
sheet requirements).

The QA Auditor verifies the QC Procedures were properly followed and all QC documentation has been
placed in ProjectWise and attributed correctly before each milestone review meeting. The Project QA
Audit form must be completed and uploaded into ProjectWise before the milestone review meeting
begins. (See section 5.0 QA Audit for more information).

Obtain approval from the project manager and complete the Alternate QC/QA Procedure Approval (Form H)
if the UDOT QC/QA Procedures are not being used by the design team.

Page 6 of 278 UDOT QC/QA Procedure 3.0 Quality Control Procedures

 UDOT QC Color Code
Originate Create Check Print. "Corections,
Check Print: Do not use Red, Yellow, or Blue.
Additions or Deletions"
(Originator/Designer)

Yellow highlight is used for correct items. r

Check: Red for corrections, additions, or deletions. "Corections, move
(Checker)
Blue for notes and comments for clarification Additions or Deletions"
or direction but not to be drafted. Changes

Green check mark indicates agreement r

Back Check: with change.
"Corections, move
(Back Checker/Originator) STET and cross out is used when agreed
no change should be made.
Additions or Deletions"
Changes
stet

r
Green circle when update complete. "Corections,
Correct: move
Print final document when all updates are
(Corrector/Originator)
complete.
Additions or Deletions"
Changes
stet

r
Verify: Check against updated print and yellow "Corections, move
highlight all items correctly updated.
(Verifier/Checker) Additions or Deletions"
Changes
stet

Updated Print: "Corrections,

Additions or Deletions"

Page 7 of 278 Figure A UDOT QC Color Code

Figure B: Sample Check Print Stamp

Page 8 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of

Design Calculations
 UDOT QC/QA Procedure

Alternate QC/QA Procedure Approval Form

Project Name:
Project Number: PIN:

Type: Modification to UDOT Project Delivery Network QC/QA Procedures Alternate QC/QA Procedure
Reason for Alternate/Modified QC/QA Procedure:

Request
The attached changes to the UDOT QC/QA Procedures are requested for use on the specified project. I certify that the
submitted plan will maintain the intent of the UDOT QC/QA Procedure.

Name (Print):
Design Firm:

Signature: Date:

Approval
I approve the submitted Alternate/Modified QC/QA Procedure for use on the specified project.

Signature: Date:
Project Manager

Page 9 of 278 Utah Department of Transportation Alternate QC/QA Procedure

Form H Approval Form
3.1 Detailed Checking of Design Calculations
Define the requirements for design calculations preparation and checking.

Introduction
Perform all calculations on standard calculations sheets or using approved software. Complete the title
box on each sheet with signatures and dates. Number all pages sequentially. State clearly all
assumptions, references, units, and conclusions. Use sketches as required to clarify calculations. The
Discipline Design Lead indexes and stores the original and check print calculations in three-ring binders.

A proper design check confirms the adequacy of the overall design and individual components by
eliminating mathematical errors and misunderstandings of the design criteria. The QC check verifies the
following:
1. Design theory and correct interpretation of the design criteria.
2. Accuracy and completeness of the design calculations.

Scope
Complete formal checking of all hand calculations, spreadsheets, etc. that are the basis for all study,
design, construction, maintenance, and procurement documents. Check calculations as soon as practical
after completion. Provide QC documentation.

Related Documents
Figure A: QC Color Code
Figure B: Sample Check Print Stamp
Figure D: Sample Calculation QC Review
Form I: Project QC/QA Plan
Design QC Checklists

Procedure
1. Provide Check Prints
The Originator makes a check print of all calculations by completing the following:
a. Scan or copy the original calculations for hand calculations. The check print does not
have to be a hard copy. It may be a .pdf or other format that the Checker and Back
Checker can appropriately review and annotate as required.
b. Print all applicable spreadsheets calculations showing inputs and results. Provide
additional print outs showing formulas if requested by the Checker.
c. Place a check print stamp on the front sheet of the calculations then number, sign, and
date it.
d. Prepare a Calculation Cover Sheet (Form A) and attach it to the check print (See section 4.0
QC Documentation).
2. Checking
The Checker completes a thorough review of each component of the calculations. Use the
following color code on the check print to document the QC review:
a. Yellow Highlight – Correct items and highlight if correct.
b. Red – Corrections, line through incorrect items and add corrections.

Page 10 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of

Design Calculations
 c. Blue - Commentary notes, include discussion items, questions, references, and methods
of checking.

Perform independent calculations as needed to verify/concur with the results calculated by the
originator. Submit these calculations with the check print as documentation.

Complete the appropriate design QC checklist. Sign and date the check print stamp when the
check is complete. Add any relevant information or comments to the cover sheet.

Give the completed and signed check prints, design QC checklist, and cover sheet to the Back
Checker.

There is no need for back checking or further signatures on the check print stamp in the case
where no corrections, additions, or deletions are found. Return all completed and signed QC
documentation to the Originator.

3. Back Checking
The Back Checker reviews the Checker’s corrections on the check print. To document the back
check review process:
a. Green Checkmark - Agreement with the Checker’s corrections, place a check next to the
Checker’s correction.
b. Green - Additional corrections or alterations to the Checker’s corrections. The Checker
then confirms the Back Checker’s corrections with red check.

The Back Checker crosses out the Checker’s correction and adds additional corrections or
alterations in green when not in agreement with the Checker’s marks. Do not obliterate any of
the Checker’s marks.

Discuss all changes to the Checker’s corrections with the Checker. The Checker places a red
check next to the cross out if in agreement. The Back Checker and Checker should resolve
differences encountered during the checking process together. The discipline design lead is
consulted to resolve the differences if the two individuals cannot reach resolution.

Sign and date the check print stamp when back checking is completed. Document discussion
between the Checker and Back Checker was needed to resolve concerns on the check print or
cover sheet.

4. Corrections
The Corrector makes the corrections and circles the corrections in green on the check print when
incorporated. Make sure any design based on the calculations is revised appropriately. Sign and
date the check print stamp when all of the corrections are made. Provide the Verifier with the
original check print and an updated check print. Do not place a check print stamp on the
updated check print.

5. Verifying
The Verifier compares the check print corrections with the updated version to confirm that all
corrections are incorporated without error. Verify any necessary design corrections. Highlight
the green-circled item in yellow on the check print if a correction was properly made. Annotate

Page 11 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of

Design Calculations
 the updated check print with instructions if a correction was not made or is in error and return it
to the Corrector.

Sign and date the check print stamp once all corrections are verified. Return the check print set to
the Originator.

6. Disposition of Checked Calculations

The Originator and Checker initial each sheet of the updated print once the calculations are
checked and verified. The Originator uploads the check print set into ProjectWise (See Section 4.0
and design QC checklist for more instructions). Keep and maintain the original check print set.

7. Additional Changes or Corrections

Make a new check print when a change is made to checked calculations to check the area that has
changed. The check print is stamped and labeled check print 2, 3, 4, etc., as applicable and
attached to the previous check prints. The checking follows the same procedure as the original
check print except only the portions that changed need to be checked.

Calculation Examples
Roadway – metal beam guard rail, fence, barrier length of need, horizontal curves, vertical curves, K-
values, earthwork volumes, superelevation, turning radius, stopping sight distance, etc.

Drainage – channel analysis, hydraulics, time of concentration, detention basins, peak water surface
elevations, flow velocities, hydrology, backwater, scour, storm sewer, culvert, dissipater, channel shear
stress, sedimentation/filtration, etc.

Traffic – illumination, voltage drop, level of service, signal timing, signal warrant analysis, etc.

Structures – bridge vertical clearance, prestressed beam design, haunch design, bearing pad design, bent
cap design, column design, drilled shaft design, abutment design, slab design, bent design, etc.

Page 12 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of

Design Calculations
3.2 Detailed Checking of Computer Program Input
Provide systematic checks of computer program input minimizing errors.

Scope
Complete formal checking for manually entered input and batch input to software programs.

Related Documents
Figure A: QC Color Code
Figure B: Sample Check Print Stamp
Figure E: Sample Computer Program Input QC Review
Form I: Project QC/QA Plan
Design QC Checklists

Procedure
1. Check Prints
The Originator creates a check print containing the computer program input by completing the
following:
a. Create the check print. The check print does not have to be a hard copy. It may be a .pdf
or other format that the Checker and Back Checker can appropriately review and
annotate as required.
b. Place a check print stamp on it.
c. Number, sign, and date the check print.
d. Prepare a Computer Program Input Cover Sheet (Form B) and attach it to the check print
(See section 4.0 QC Documentation).
2. Checking
The Checker completes a thorough review of each component of the calculations. Use the
following color code on the check print to document the QC review:
a. Yellow Highlight – Correct items, highlight if correct.
b. Red – Corrections, line through incorrect item and provide correction or add missing
items.
c. Blue - Commentary notes, include discussion items, questions, references, and methods
of checking.

The Checker reviews the input entered manually.

The Checker reviews batch input before forwarding for batch processing. The Checker rechecks
batch input against actual input when returned with the output. Errors, defects, or non-compliance
detected in the output require assessment of the input to correct the deficiencies.

Interactive CADD design input is checked by reviewing a graphical output along with a design
report of the work. The Checker reviews graphical and report output to assure desirable results are
attained and design standards or required criteria are met.

Complete the appropriate design QC checklist or checklist items. Sign and date the check print
stamp when complete. Add any relevant information or comments to the cover sheet.

Page 14 of 278 UDOT QC/QA Procedures 3.2 Detailed Checking of

Computer Program Input
 Give the completed and signed check prints, design QC checklist, and cover sheet to the Back
Checker.

There is no need for back checking or further signatures on the check print stamp in the case where
no corrections, additions, or deletions are found. Return all completed and signed QC
documentation to the Originator.

3. Back Checking
The Back Checker reviews the Checker’s corrections on the check print. To document the back
check review process:
a. Green Checkmark - Agreement with the Checker’s corrections, place a check next to the
Checker’s correction.
b. Green - Additional corrections or alterations to the Checker’s corrections. The Checker
then confirms the Back Checker’s corrections with red check.

The Back Checker crosses out the Checker’s correction and adds additional corrections or
alterations in green when not in agreement with the Checker’s marks. Do not obliterate any of
the Checker’s marks.

Discuss all changes to the Checker’s corrections with the Checker. The Checker places a red
check next to the cross out if in agreement. The Back Checker and Checker should resolve
differences encountered during the checking process together. The discipline design lead is
consulted to resolve the differences if the two individuals cannot reach resolution.

Sign and date the check print stamp when back checking is completed. Document the decisions
on the check print or cover sheet if discussion between the Checker and Back Checker was
needed to resolve concerns.

4. Corrections
The Corrector makes the corrections and circles the red (or green) check print corrections in green
when incorporated. Sign and date the check print stamp when all of the corrections are made.
Provide the Verifier with the original check print and an updated check print. Do not place a
check print stamp on the updated check print.

5. Verifying
The Verifier compares the original check print with the updated check print to confirm that all
corrections are incorporated without error. Highlight the green-circled item in yellow on the
check print if a correction was properly made. Annotate the check print with instructions and
return it to the Corrector if a correction was not made, or is in error.

Sign and date the check print stamp once all corrections are verified. Return the check print set to
the Originator.

6. Disposition of Checked Computer Program Input

The Originator uploads the QC check prints into ProjectWise once all verification is complete (See
Section 4.0 and design QC checklist for more instructions). Keep and maintain all original check
prints.

Page 15 of 278 UDOT QC/QA Procedures 3.2 Detailed Checking of

Computer Program Input
7. Additional Changes or Corrections
A new check print must be made when a change is made to computer input to check the area that
is changed. The check print is stamped and labeled check print 2, 3, 4, etc., as applicable and
attached to the previous check prints. The checking follows the same procedure as that of the
original check print, except only the portions that changed need to be checked.

Computer Programs Examples

Roadway – Inroads, Auto Turn, etc.
Drainage – Trapezoidal Channel Analysis Program, BMP (Best Management Practices), HEC HMS,
FLOODWAY, HEC 1, HEC 2, HECRAS, etc.
Traffic – New Volt, Synchro 5.0 & 6.0, SignCad, CORSIM, Visual, Highway Capacity Software, etc.
Structures – LARSA, RISA 3D, BDS (Bridge Design System), Conspan, SAP 2000, PCACOL, etc.

Page 16 of 278 UDOT QC/QA Procedures 3.2 Detailed Checking of

Computer Program Input
Figure E: Sample Computer Program Input QC Review

Page 17 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of

Design Calculations
Page 18 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of
Design Calculations
Page 19 of 278 UDOT QC/QA Procedures 3.1 Detailed Checking of
Design Calculations
3.3 Detailed Checking of Drawings
Provide a uniform, orderly, efficient method for checking drawings.

Scope
Complete the formal checking of drawings before submitting for milestone reviews. Check all base
drawing files before distribution for use by other disciplines.

Related Documents
Form C1: Base Mapping File Certification
Form C2: SUE Mapping File Certification
Figure A: QC Color Code
Figure B: Check Print Stamp
Figure F: Sample Drawing QC Review
Form I: Project QC/QA Plan
Design QC Checklists

Procedure
1. Provide Check Prints
The Originator provides check prints to the Checker by completing the following:
a. Create the check print. The check print does not have to be a hard copy. It may be a .pdf
or other format that the Checker and Back Checker can appropriately review and
annotate as required.
b. Place a check print stamp on the check print
c. Number, sign, and date the check print.
d. Prepare a Drawing Cover Sheet (Form C) and attach it to the check print (See section 4.0 QC
Documentation).

Provide the Checker with the design file and Drawing Cover Sheet (Form C) in the case where there
is no check print to be created (survey mapping file, SUE file, etc.). Provide a copy of the Base
Mapping File Certification (Form C1) or SUE Mapping File Certification (Form C2) if applicable.

2. Checking
The Checker performs a thorough review of the check print for design intent, completeness,
consistency, technical adequacy, and conformance to applicable standards and format. Use the
following color code on the check print to document the QC review:
a. Yellow Highlight – Correct items, highlight if correct.
b. Red – Corrections, line through incorrect item and provide correction or add missing
items.
c. Blue - Commentary notes including discussion items, questions, references, and methods
of checking.

Complete the appropriate Design QC Checklist or checklist items. Sign and date the check print
stamp when complete. Add any relevant information or comments to the cover sheet.

Page 20 of 278 UDOT QC/QA Procedures 3.3 Detailed Checking of

Drawings
 Give the completed and signed check prints, design QC checklist, and cover sheet to the Back
Checker.

Verify the design file and note any changes to the file that are needed on the design QC checklist
by using the QC Check Comments sheet found at the end of each design QC checklist for
drawings with no check print (survey mapping file, SUE file, etc.).

There is no need for back checking or further signatures on the check print stamp In the case
where no corrections, additions, or deletions are found. Return all complete and signed QC
documentation to the Originator.

3. Back Checking
The Back Checker reviews the Checker’s corrections on the check print. To document the back
check review process:
a. Green Checkmark - Agreement with the Checker’s corrections, place a check next to the
Checker’s correction.
b. Green - Additional corrections or alterations to the Checker’s corrections. The Checker
then confirms the Back Checker’s corrections with red check.

The Back Checker crosses out the Checker’s correction and adds additional corrections or
alterations in green when not in agreement with the Checker’s marks. Do not obliterate any of
the Checker’s marks.

Discuss all changes to the Checker’s corrections with the Checker. The Checker places a red
check next to the cross out if in agreement. The Back Checker and Checker should resolve
differences encountered during the checking process together. The discipline design lead is
consulted to resolve the differences if the two individuals cannot reach resolution.

Sign and date the check print stamp when back checking is completed. Document the decisions
on the check print or cover sheet if discussion between the Checker and Back Checker was
needed to resolve concerns.

Sign and date the check print stamp when back checking is completed.

4. Corrections
The Corrector incorporates and makes the corrections and circles the red (or green) check print
corrections in green when incorporated. Sign and date the check print stamp when all
corrections are made. Provide the Verifier with the original check print and an updated check
print. Do not place a check print stamp on the updated check print.

5. Verifying
The Verifier compares the original check print with the updated check print to confirm that all
corrections are incorporated without error. Highlight the green-circled item in yellow on the
original check print if a correction was properly made. Annotate the updated check print with
instructions and return it to the corrector if a correction was not made, or is in error. The
Corrector then completes the additional corrections and prints a new updated print for the
Verifier.

Page 21 of 278 UDOT QC/QA Procedures 3.3 Detailed Checking of

Drawings
 Sign and date the check print stamp once all corrections are verified. All information must be
highlighted indicating that all information was checked.

6. Disposition of Checked Drawing

The Originator uploads the QC check set into ProjectWise once all verification is complete (see
Section 4.0 and the discipline Design QC Checklist for more instructions). Keep and maintain all
original check prints.

Complete, sign, and stamp Base Mapping File Certification (Form C1) for Survey Mapping File as
QC documentation for the survey base map.

Complete and sign SUE Mapping File Certification (Form C2) for SUE file as QC documentation for
the SUE file.

7. Additional Changes or Corrections

A new check print must be made to check the changed area when a change is made to a checked
drawing. The check print is stamped and labeled check print 2, 3, 4, etc., as applicable and
attached to the previous check prints. The checking follows the same procedure as that of the
original check print, except only the portions that changed need to be checked.

Page 22 of 278 UDOT QC/QA Procedures 3.3 Detailed Checking of

Drawings
Figure F: Sample Drawing QC Review
3.4 Detailed Checking of Project Documents
Provide a uniform, orderly, and efficient method for checking of project documents, including, special
provisions, M&P, A&D, reports, etc.

Scope
Complete a thorough check of the project documents before submitting for review. Check all
reports/studies before technical review and other submittals.

Related Documents
Figure A: QC Color Code
Figure B: Check Print Stamp
Figure G: Sample Special Provision QC Review
Form I: Project QC/QA Plan
Design QC Checklists

Procedure
1. Provide Check Prints
The Originator provides check prints to the Checker by completing the following:
a. Create the check print. The check print does not have to be a hard copy. It may be a .pdf
or other format that the Checker and Back Checker can appropriately review and
annotate as required.
b. Place a check print stamp on the check print
c. Number, sign, and date the check print.

Prepare a Project Document Cover Sheet (Form D) and attach it to the check print (See section 4.0
QC Documentation).

2. Checking
The Checker performs a thorough review of the check print for design intent, completeness,
consistency, technical adequacy, and conformance to applicable standards and format. Use the
following color code on the check print to document the QC review:
a. Yellow Highlight– Correct items, highlight if correct.
b. Red – Corrections, line through incorrect item and provide correction or add missing
items.
c. Blue - Commentary notes, including discussion items, questions, references, and
methods of checking.

Complete the appropriate design QC checklist or checklist items. Sign and date the check print
stamp when complete. Give the completed and signed check prints, design QC checklist, and
cover sheet to the Back Checker.

There is no need for back checking or further signatures on the check print stamp in the case
where no corrections, additions, or deletions are found. Return all completed and signed QC
documentation to the Originator.

Page 24 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
3. Back Checking
The Back Checker reviews the Checker’s corrections on the check print. To document the back
check review process:
a. Green Checkmark - Agreement with the Checker’s corrections, place a check next to the
Checker’s correction.
b. Green - Additional corrections or alterations to the Checker’s corrections. The Checker
then confirms the Back Checker’s corrections with red check.

The Back Checker crosses out the Checker’s correction and adds additional corrections or
alterations in green when not in agreement with the Checker’s marks. Do not obliterate any of
the Checker’s marks.

Discuss all changes to the Checker’s corrections with the Checker. The Checker places a red
check next to the cross out if in agreement. The Back Checker and Checker should resolve
differences encountered during the checking process together. The discipline design lead is
consulted to resolve the differences if the two individuals cannot reach resolution.

Sign and date the check print stamp when back checking is completed. Document the decisions
on the check print or cover sheet if discussion between the Checker and Back Checker was
needed to resolve concerns.

Sign and date the check print stamp when back checking is completed.

4. Corrections
The Corrector makes the corrections and circles the red (or green) check print corrections in green
when incorporated. Sign and date the check print stamp when all of the corrections are made.
Provide the Verifier with the original check print and an updated check print. Do not place a
check print stamp on the updated check print.

5. Verifying
The Verifier compares the original check print with the updated check print to confirm that all
corrections are incorporated without error. Highlight the green-circled item in yellow on the
check print if a correction was properly made. Annotate the updated check print with
instructions and return it to the Corrector if a correction was not made or is in error. The
Corrector then completes the corrections and prints a new updated check print for the Verifier.

Sign and date the check print stamp once all corrections are verified. All information must be
highlighted indicating that all information was checked.

6. Disposition of Checked Project Documents

The Originator uploads the QC check prints into ProjectWise once all verification is complete (see
Section 4.0 and the discipline Design QC Checklist). Keep and maintain all original check prints.

Page 25 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
7. Additional Changes or Corrections
A new check print must be made to check the area that is changed when a change is made to a
checked specification or special provision. The check print is stamped and labeled check print 2,
3, 4, etc., as applicable and attached to the previous check prints. The checking follows the same
procedure as that of the original check print except only the portions that changed need to be
checked.

Page 26 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
Figure G: Sample Special Provision QC Review

Page 27 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
Page 28 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of
Project Documents
Page 29 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of
Project Documents
4.0 QC Documentation
To provide guidelines for documenting the QC procedure.

Scope
Create and complete check prints according to QC procedure (see Sections 3.0 to 3.4 for more
information). Complete Design QC Checklists. Place all QC documentation in the project file in
ProjectWise. Maintain the original check print sets for the duration of the project.

Background
Documenting the QC process is essential to ensure consistent and accurate QC. Consistent QC
documentation provides the following benefits:
1. The Originator (Designer) knows the deliverable is complete and accurate.
2. Provides all project team members and managers with the knowledge that all provided
information and designs are correct and accurate.
3. Project managers, UDOT leadership, and the public have verification that the project team has
done its due diligence to provide the best project possible with the resources available.
4. Opportunities to improve the QC procedures can be identified through reviewing the
documentation when consistent errors occur.

All QC documentation is required to be submitted. All check prints, updated prints, checklists, and
additional documentation (calculations, resources, etc) must be place in the project file in ProjectWise and
attributed properly. See the Design QC Checklists for more information on “Recommended QC
Documentation” and instructions for attributing QC documentation.

Related Documents
UDOT Project Delivery Network Design QC Checklists
UDOT ProjectWise Online Training
Form A: Calculation Cover Sheet
Form B: Computer Program Input Cover Sheet
Form C: Drawing Cover Sheet
Form C1: Mapping File Certification
From C2: SUE Mapping File Certification
Form D: Project Document Cover Sheet
Form I: Project QC/QA Plan

Procedure
1. Project QC/QA Plan
The UDOT Project Manager begins the Project QC/QA Plan form by completing the project
information and the Design QC Checklists sections. Complete these sections as part of the project
setup and in conjunction with the Project Definition Document. All Design QC Checklists are
required to be completed unless otherwise noted on the QC/QA Plan by the UDOT Project
Manager. Only remove checklist requirements if there is certainty that nothing in that checklist
will be needed to complete the project.

Page 30 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
 The Project Manager is responsible to update the Design QC Checklists section as needed if the
scope is altered or additional items are added to the project.

The Design Leader is responsible to complete and update the Project Team QC Assignments
section. Examine the work loads of each individual given an assignment to verify they have the
required availability to complete their assigned tasks within the project schedule. The QC Check
Lead must be sufficiently experienced and knowledgeable to complete a thorough QC check.

2. Check Prints
The Originator creates check prints according to the document specific QC procedures (see
Sections 3.0 to 3.4 for more information).

3. Cover Sheets
Cover sheets document that the Originator’s work followed the QC procedures. They are used as
an executive summary of the QC process documenting its completion with signatures,
explanations, decisions, and methods used.

The Originator creates the cover sheet by selecting the appropriate form for the type of
document: Calculation (Form A), Computer Program Input (Form B), Drawing (Form C), Project
Document (Form D), Mapping File Certification (Form C1), or SUE Mapping File Certification
(Form C2).

Following these guidelines when creating cover sheets:

 One cover sheet is sufficient for all same type sheets (i.e. one cover sheet for all RD
sheets).
 Lump similar types of documents under one cover sheet if appropriate.
 Group no more than one Originator’s work under the same cover sheet. For example, if
the same Originator developed the roadway and drainage special provisions, it is
appropriate to group all those special provisions under one cover sheet.
 Each Originator is responsible to provide cover sheets for their work.

The Originator creates the cover sheet by completing the following:

 Complete the project information at the top of the cover sheet.
 Complete the required check print information.
 Provide additional information for the Checker and Back Checker in the box provided
(noted by “to be filled out by the Originator”). The information provided is needed to
assist the Checker and Back Checker. Additional information may include specific
formulas used, specific areas of concern, sections of a design that have or have not
changed since the last review, methods used to create the document, etc.
 Print the cover sheet and attach it to the top of the check prints.

The Checker and Back Checker provide comments on the cover sheet to document decisions and
methods used during the check. The cover sheet is signed when the QC check of the listed
documents has been completed. Any individual that was part of the QC check and can verify the
QC procedures were followed may sign the cover sheet, except the Originator. Upload the
signed cover sheet into ProjectWise and attribute it correctly.

Page 31 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
4. Design QC Checklist
The Checker uses the specific deliverable’s design QC checklist section to complete the check
print review. Complete the checklist section (or specific checklist items) according to the
instructions on the checklist. The Originator is responsible to upload completed checklists into
ProjectWise.

5. QC Review
Perform the QC review of check prints in accordance with the QC procedure. See sections 3.0 to
3.4 for more information.

The Checker and Back Checker provide additional notes and information on the design QC
checklist or QC comments sheet to document the following:
 Responses to clarify information provided by the Originator.
 Discussions and final decisions made to resolve issues between the QC Checker and Back
Checker.
 Portions of the deliverable or design not re-checked because no changes occurred since
the last QC review.

6. Provide QC Documentation
The Originator uploads all the QC documentation into ProjectWise and attributes it correctly
once the deliverable’s QC process is complete. Include all check prints, updated prints, comment
sheets, completed checklists, cover sheets, and any additional documentation used in the QC
process.
 Provide all QC documentation required to review the QC process.
 Provide checklists, cover sheets, certifications, milestone review comment resolution
forms, and other similar type documentation as separate files that can be easily located
by the QA Auditor.
 Separate or combine QC documentation into files that are logical for the size and
complexity of the project. For example, smaller projects can combine multiple
disciplines’ plan sheets into one QC documentation file while larger projects should
maintain separate files.
(The following instructions do not apply for QC files that do not have “redlines” such as CRF, checklist,
etc.).
 Insert the entire final copy of the document before the entire marked up QC copy.
 Collate plan sheets and specifications/special provisions to keep each final deliverable
copy and QC redlines together in the proper order (i.e. RD-01 deliverable copy, RD-01
redlines, RD-02 deliverable copy, RD-02 redlines,...)

See the Design QC Checklists instructions for more information uploading the files into
ProjectWise.

7. Maintain QC Documentation
All original paper check prints, redlines, QC checklists, cover sheets, etc. are to be maintained by
the Originator until the project is complete. The originals are needed to resolve any discrepancies
on the scanned version that may not have scanned completely or are faded.

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Project Documents
 UDOT QC/QA Procedures

Project QC\QA Plan

Project PIN: Project Number:
Project Name:
UDOT Project Manager:
Project QC/QA Procedures

The project team will follow the UDOT QC/QA Procedures and Design QC Checklists, including
uploading all project QC documentation into the project file on ProjectWise and attributing it
correctly. All Structures and Geotechnical QC/QA will follor the UDOT Structures QC/QA Procedures.

Required Design QC Checklists

The following Design QC Checklists are required to be completed and uploaded into ProjectWise,
unless otherwise noted by the UDOT Project Manager.

✔ Aesthetics Not Required Date: Initials:

Survey Not Required Date: Initials:

✔ ITS Not Required Date: Initials:

✔ Environmental Not Required Date: Initials:

✔ Structure Hydraulics Not Required Date: Initials:

✔ ROW Design Not Required Date: Initials:

✔ Materials Not Required Date: Initials:

✔ Public Information Not Required Date: Initials:

✔ Roadway Drainage Not Required Date: Initials:

✔ Roadway Not Required Date: Initials:

✔ Utilities Not Required Date: Initials:

✔ Design Leader Not Required Date: Initials:

Date and initials only required for checklists marked "Not Required"

Refer to the UDOT Structures Design and Detailing Manual and UDOT Structures QC/QA Procedures for Structures
Division (Structures and Geotechnical) requirements.

Page 33 of 278 Utah Department of Transportation Project QC/QA Plan

 UDOT QC/QA Procedures

QC\QA Plan
Project PIN: Project Number:
Project Name:
Project Team QC Assignments

Project QA Reviewer:

Not
Included Included Discipline Discipline Lead/Designer QC Check Lead

Design Leader

Aesthetics

Survey

ITS

Environmental

Geotechnical

Structure Hydraulics

ROW Design

Materials

Public Information

Roadway Drainage

Roadway

Structure

Utilities

Additional and Alternate QC/QA Personnel:

Name: Role:

Page 34 of 278 Utah Department of Transportation Project QC/QA Plan

 UDOT QC/QA Procedures
Base Mapping Files and Survey Control Certification

Project Name:
Project Number: Pin Number:
Project Manager: Region:

Consultant:
Licensed Surveyor:
Phone: E-mail:

The following files have been uploaded into Projectwise using the correct naming and
attributing. All files have been reviewed through our internal QA/QC process and are ready for
review and approval. I certify that they are true and correct and represent full compliance with
UDOT standards and requirements. I further certify that the .dty file has been verified and the
DGN file is accurately geospatially referenced.
Files Filename
☐ .dgn
☐ seed file
☐ ASCII file
☐ FWD file
☐ DTM
☐ .dty file
☐ Survey Control Sheet
☐ Data Collector files

Approximate Address:
County: City (Nearest):
Route Beg. M.P.: End M.P.:
Section: Township: Range:

Signed:

Printed Name:
Date:

Accepted By UDOT Region Right of Way:

Printed Name:
Date: Place Stamp here

_________________________________________________________________________________________________________
Page 35 of 278 Form C1 Base Mapping File and Survey Control Certification
 UDOT QC/QA Procedures

SUE Mapping File Certification

Project Name:
Project Number:
PIN:
Submittal:

The following files have been checked according to the UDOT QC/QA Procedures:

Electronic Files: (indicate partial or final)

Comments:

Engineer Responsible:
Company/Organization:
Date:

Place stamp in above box.

Page 36 of 278 Utah Department of Transportation SUE Mapping File Certification

Form C2
5.0 Internal Quality Assurance (QA) Audit
Verify the QC Procedure was followed and documented.

Scope
Internal QA Audits verify that the project QC procedures were followed. Each organization that is part
of the project team is responsible to provide a QA Auditor to perform internal QA audits. For example,
consultants provide an auditor for all their work performed, sub-consultants provide an auditor for their
work performed, and UDOT provides an auditor for their work performed. Conduct QA Audits before
each review meeting and before advertising or releasing documents for construction. Each QA Auditor
completes and submits a Project QA Audit Form as documentation.

Related Documents
Form G: Project QA Audit Form

Procedure
1. The Originator uploads the QC documentation into ProjectWise and gives all hard copies and
ProjectWise file names/locations to the QA Auditor when the QC check is complete. All project
QC documentation must be uploaded into Projectwise at or before the milestone review package
is distributed.

2. The QA Auditor verifies the QC documentation is complete and the QC procedures were
followed. This is not another QC check of the deliverables, but a review that the QC procedures
were followed for each deliverable. The QA Auditor should spot check items to verify the QC
procedures were followed completely, especially items the QA Auditor believes may be
commonly missed or overlooked during the QC process.

3. The QA Auditor verifies all required QC documentation is uploaded into ProjectWise and
attributed correctly. Use the saved searches QC folder for verification.

4. Any deficient QC documentation found during the QA audit is returned to the Originator to
correct the deficiencies following the appropriate QC procedures. The documentation is returned
to the QA Auditor to finalize the audit once the corrections are complete.

5. The QA Auditor completes and signs the Project QA Audit Form verifying the project QC
procedures were followed. Upload the signed Project QA Audit Form into ProjectWise and
submit with the review package, advertising package, or documents ready for construction. The
Project QA Audit form must be completed and uploaded before the milestone review meeting
begins.

Page 37 of 278 UDOT QC/QA Procedure 5.0 Internal Quality Assurance

(QA) Audit
 UDOT QC/QA Procedures

Project QA Audit Form

Project Name:
Project Number: PIN:

Submittal: Scoping Geometry Review Plan-In-Hand PS&E Advertising

Remarks:

QA Completion
By signing below, I verify that the UDOT QC/QA Procedures have been followed and all necessary QC documentation has
been submitted.

Name (Print):
Company/Organization:

Signature: Date:
QA Auditor

Page 39 of 278 Utah Department of Transportation Project QA Audit Form

Form G
6.0 Milestone Review Comment Resolution
To provide guidelines for compiling, addressing, and managing milestone review comments.

Scope
Complete a Milestone Review Comment Resolution Form (CRF) to document all milestone review
comments and responses. Address each comment, document the action taken, and verify the action was
completed. Provide the comment resolution to all team members and reviewers.

Prepare a Milestone Review CRF for each review meeting, starting with the first review meeting after
scoping.

Background
Reviews are performed before each milestone to verify the project design meets UDOT expectations,
conforms to standards, and is on track for advertisement. The comment resolution form documents all
review comments and the action taken to address each comment.

Each discipline is responsible to resolve all comments relating to their designs and deliverables. Each
discipline compiles, addresses, and manages their comments and responses. The design leader is
responsible for the distribution of all comments and to assist disciplines in managing their comments.

Related Documents
Form F1: Milestone Review Comment Resolution Form

Procedure
1. Submit Review Comments
Each Reviewer submits their comments on a Milestone Review Comment Resolution Form (CRF)
to the Design Leader. Complete the project information in the top portion and footer of the form.
In the form title, replace “Milestone” with the name of the milestone review meeting (i.e. Plan-in-
Hand, PS&E, etc.).

2. Compile Review Comments

The Design Leader compiles all comments into one Milestone Review CRF. Complete all project
information (including footer) and replace the title “Milestone” with the name of the milestone
review meeting.*

Each discipline lead submits additional comments made during the review meeting to their
discipline to the Design Leader for inclusion on the Milestone Review CRF.

Add all previously unresolved (B or D responses) to the current Milestone Review CRF.

The Design Leader places the Milestone Review CRF in the project file (ProjectWise) for access by
all project team members.

Page 39 of 278 UDOT QC/QA Procedure 6.0 Milestone Review

Comment Resolution
 Provide each Reviewer with a copy of the form once all milestone review comments are compiled
into one form. Each Reviewer should verify their comments were included correctly in the
Milestone Review Comment Resolution Form. The Reviewer must contact the Design Leader to
discuss any discrepancies or the Reviewer believes their comments may have been interpreted
incorrectly.
* The project team may use one Total Project CRF that maintains all comments for each milestone in one
(1) CRF. Make necessary adjustments to these instructions as needed. Additionally, a copy of the CRF file
must be saved at each milestone review as a “snap-shot” of the CRF at that time.

3. Determine Initial Disposition and Initial Response

Each discipline responds to all comments related to their design and deliverables. Provide an
initial disposition from the following:
a. Accept Comment. The Designer accepts the comment and will perform the appropriate
correction, addition, or clarification.
b. Designer to Evaluate. The Designer will perform additional evaluation to determine
what action needs to be taken. The Designer is responsible to coordinate with the
reviewer if further clarification is needed.
c. Delete Comment. The Designer will not incorporate any changes based on the comment.
Coordinate with the Reviewer as needed.
d. UDOT to Evaluate. The comment raises questions or concerns that require additional
evaluation by the Department. The Designer is responsible for all coordination needed
for resolution.

Provide an explanation in the “Response/Clarification” section. Provide sufficient information so

the reviewer can verify the comment was understood and why the disposition was chosen.
Provide the name of the person responsible for the response.
 Provide an explanation for A dispositions that vary from the original comment.
 Explain why the comment will not be incorporated for C dispositions. Further
coordination with the Reviewer may be needed.
 Explain what information is needed and the analysis that will be conducted for B
and D dispositions. Coordinate with the Reviewer as needed.
4. Coordinate with Reviewers
Each discipline lead/designer is responsible to coordinate with the Reviewers when comments
are to be deleted and to verify responses are sufficient to address the comment if there is any
doubt. Coordinating before completing the changes or deleting the comment will reduce the
need to redo work or add additional changes at later stages of the project that may threaten the
project schedule.

5. Address All Comments

Each discipline is responsible to adequately address their comments before the next milestone
review. Provide a final disposition based on the action taken.

Replace the initial response/clarification with an explanation of the final action taken. Provide
sufficient information so the reviewer understands the action taken and can determine if it fully
addresses the comment. Provide the name of the person responsible for the response (replace the
“Response By” name if different than the initial response).
 Provide an explanation for A dispositions that vary from the original comment. For
example, if the comment states “add Detail XX to DT-02,” but Detail XX was actually

Page 40 of 278 UDOT QC/QA Procedure 6.0 Milestone Review

Comment Resolution
 added to DT-03, put an explanation in the response section so the reviewer understands
the changes and can easily verify.
 Provide an explanation of the information used to make the final disposition for all B and
D initial dispositions that have been changed to A or C.
 Explain what information is still needed, how it will be collected, and the timeline for
determining the final disposition of A or C if a B or D initial disposition must remain B or
D for the next phase of the project. All B and D responses must be changed to A or C
and adequately addressed before advertising.

6. Verify
A Verifier (cannot be the person who provided the response or performed the required action)
must confirm each comment is fully addressed in accordance with the final disposition and
response. The Verifier initials under the “Verified By” after verifying the comment was fully
addressed. The same person is not required to verify every comment.

7. Provide Milestone Review Comment Resolution Form

The Design Leader submits the final disposition Milestone Review CRF with the next package
submittal (milestone or final) to all reviewers and team members. ALL comments from the entire
preconstruction phase must be compiled into one Milestone Review CRF for the Comment
Resolution Review meeting.

Page 41 of 278 UDOT QC/QA Procedure 6.0 Milestone Review

Comment Resolution
 (Milestone) Review Comment Resolution Form Disposition Codes
Project PIN Project Name A - Accept Comment C - Delete Comment
Date Project No. B - Designer to Evaluate D - UDOT to Evaluate
Comment Initial Final Response
Sheet No. Reviewer Comment Response/Clarification Date Verified By
No. Disposition Disposition By

(Project Name)
Page 42 of 278 7/5/2011 1 of 1
6.1 Discipline Review Comment Resolution
To provide guidelines for compiling, addressing, and managing discipline review comments.

Scope
Complete a Discipline Review Comment Resolution Form to document all discipline review comments
and responses. Address each comment, document the action taken, and verify the action was completed.
Coordinate with the reviewers for final acceptance of the Discipline Review Comment Resolution Form.
Submit the final Discipline Review Comment Resolution Form with the advertising package.

Background
Discipline reviews are performed when an additional independent review is necessary. The Structures
Department requires a discipline review for structural designs. Other disciplines may require this
discipline review comment resolution process when appropriate.

Related Documents
Form F2: Discipline Review Comment Resolution Form

Procedure
1. Submit Review Comments
The Reviewer is responsible to submit their comments on a Discipline Review Comment
Resolution Form to the Discipline Design Lead. Replace “(Discipline)” in the title with the actual
discipline (i.e. Structures) and complete the top portion of the form and footer with project
information.

2. Determine Initial Disposition and Initial Response

The Discipline Design Lead is responsible to respond to each comment. Provide an initial
disposition from the following:
a. Accept Comment. The Designer accepts the comment and will perform the appropriate
correction, addition, or clarification.
b. Designer to Evaluate. The Designer will perform additional evaluation to determine
what action needs to be taken. The Designer is responsible to coordinate with the
Reviewer if further clarification is needed.
c. Delete Comment. The Designer will not incorporate any changes based on the comment.
Further coordination with the Reviewer is required.
d. UDOT to Evaluate. The comment raises questions or concerns that require additional
evaluation by the Department. The Designer is responsible for all coordination needed
for resolution.

Provide an explanation in the “Response/Clarification” section. Provide sufficient information so

the reviewer can verify the comment was understood and why the disposition was chosen.
Provide the name of the person responsible for the response.
 Provide an explanation or A dispositions that vary from the original comment.

Page 43 of 278 UDOT QC/QA Procedure 6.1 Discipline Review

Comment Resolution
  Explain why the comment will not be incorporated for C dispositions.
Coordinate with the Reviewer as needed.
 Explain what information is needed and the analysis that will be conducted for
all B and D dispositions. Coordinate with the Reviewer as needed.

3. Submit Initial Dispositions

The Discipline Design Lead verifies all comments have an initial disposition and response then
distributes the Discipline Review Comment Resolution Form with responses to the reviewer. The
Reviewer verifies they agree with the initial dispositions and responses to their comments. The
Reviewer coordinates with the Discipline Design Lead to further resolve all concerns if the
Reviewer has a concern about the initial disposition and response.

4. Address All Comments

The Discipline Design Lead is responsible to adequately address all comments. Provide a final
disposition based on the action taken. Replace the initial response/clarification with an
explanation of the action taken to address the comments. Provide sufficient information so the
Reviewer understands the action taken and can determine if it fully addresses the comment.
Provide the name of the person responsible for the response (replace the “Response By” name if
different than the initial response).
 All final dispositions are to be A or C.
 Provide an explanation for A dispositions that vary from the original comment.
For example, if the comment states “add Detail XX to DT-02,” but Detail XX was
actually added to DT-03, put an explanation in the response section so the
Reviewer understands the changes and can easily verify.
 Provide an explanation of the information used to make the final disposition for
B and D initial dispositions that have been changed to A or C.

5. Verify
The Discipline Design Lead submits the final disposition Discipline Review Comment Resolution
Form to the Reviewer once all comments are addressed and responses complete.

The Reviewer confirms each comment is adequately addressed in accordance with the final
disposition and response. The Reviewer initials under “Verified By” next to each comment that
is resolved. The Reviewer coordinates with the Discipline Design Lead to clarify the comment
and determine an appropriate resolution if the Reviewer does not agree with the final action
taken. The issue must be escalated to the appropriate Department personnel to make a final
decision if after additional coordination an agreement cannot be reached to resolve a comment.

The Reviewer signs the bottom of the comment resolution form verifying all review comments
are resolved. Submit the signed form to the Design Discipline Lead.

6. Final Discipline Review Comment Resolution Form Acceptance

The Discipline Design Lead signs the completed form and submits it with the advertising
package. Completed Structure Discipline Review Comment Resolution Forms are to be submitted
with the final acceptance package.

Page 44 of 278 UDOT QC/QA Procedure 6.1 Discipline Review

Comment Resolution
Form F2: Discipline Review Comment Resolution Form

Page 45 of 70 DOT QC/QA Procedure 6.1 Discipline Review

t Resolutio
7.0 Independent Technical Review
To provide guidelines for review of project documents other than engineering drawings and calculations.

Scope
Complete formal review process for all studies, technical reports, technical memoranda, or other
procedures contractually required. Formal review of study or report-type documents will be performed
on all documents before their submittal. Administrative/progress reports are not included in this
procedure.

All drawings, tables, and calculations included in or appended to such documents are to be checked per
specified procedures for those documents, including calculations, drawings and specifications.

Background
This review procedure requires that a minimum of two people examine any document before it is issued.

Related Documents
Form E: Independent Technical Review
Figure A: QC Color Code
Figure C: Sample Review Print Stamp

Procedure
1. QC Procedure
Perform a QC check of the document using the Detail Checking of Project Documents Procedure
before creating Review Prints.

2. Provide Review Print

The Originator spell checks the document and creates a Review Print after the document
drawings, tables, and calculations have been checked. The Originator applies the review print
stamp to the first page of the review print and forwards the Review Print to the Discipline Design
Leader.

In the space allotted in the review print stamp, the Discipline Design Leader lists the reviewers
and their review responsibility for the document, including the editorial review.

The Project Manager completes the top portion of the Independent Technical Review (Form F) for
each review and forwards it to the reviewers.

3. Reviewing
Reviewers review all portions of the document that apply to their responsible area. Reviewers
check for conformance with project criteria, project requirements, professional policies, and
content. Review those parts of the document that interface with their area of responsibility to
assure that there are no conflicts.

Page 46 of 278 UDOT QC/QA Procedure 7.0 Independent

Technical Review
 Reviewers use unique colors for both comments and respective signature/initials to easily
differentiate their comments.

The Editorial Reviewer assures uniform format, proper sentence structure, proper syntax, and
spelling.

Each Reviewer completes, initials, and dates the review print stamp and Independent Technical
Review form and sends it to the Discipline Design Leader.

NOTE: It is recommended that only one document Review Print be circulated for each review to minimize
duplication or conflicting comments. However, when time constraints or distance considerations dictate,
more than one document and/or Review Comment Forms may be used instead.

4. Review Comments and Make Corrections

The Discipline Design Lead or a designee evaluates each of the review comments and determines
the proper disposition. In case of questions, disagreement, or conflict between reviewers, the
reviewers and the Originator are consulted.

The Originator makes corrections to the document based on the disposition. The Originator signs
the Review Print Stamp once all corrections are made.

5. Verifying
The Discipline Design Leader verifies all necessary corrections were made and signs off on the
Review Print Stamp.

The Discipline Design Leader sends a copy of the corrected document to each Reviewer along
with the Independent Technical Review form. Each Reviewer verifies the necessary corrections
are incorporated, signs the Independent Technical Review form, and returns it to the Discipline
Design Leader.

6. Disposition of Checked Document

The UDOT Project Manager signs each Independent Technical Review form and sends it to the
Discipline Design Leader. The Discipline Design Leader places all review prints and forms in the
project files.

Page 47 of 278 UDOT QC/QA Procedure 7.0 Independent

Technical Review
Figure C: Sample Review Print Stamp

Page 48 of 278 UDOT QC/QA Procedure 3.4 Detailed Checking of

Project Documents
 UDOT QC/QA Procedures

Independent Technical Review

(To be filled out by the Design Leader)

Project Name:
Project Number: PIN:

Document to be Reviewed:
Author:
Title/Revision No.:
Version No.:
Scope:

Submitted By: Date:

Design Leader

(To be filled out by the Independent Reviewer)

I have reviewed the above referenced document in accordance with UDOT and Industry Standards. My Conclusions are as follows:

Date:
Reviewer's Initials

(To be completed after Comment Resolution and Document Corrections are completed)

All Reviewer comments have been addressed, either satisfactorily resolved or incorporated into the document. This
document is complete.
Submitted By: Date:
Independent Reviewer

This review is complete.

Signature: Date:
Design Leader

Page 49 of 278 Utah Department of Transportation Independent Technical Review

Form E