It is to submit that F&AD has already agreed to the pay fixation proposal ‘B’

submitted by ACD at N/17 except DA, HRA allowances proposed in the pay fixation.
The illustration submitted on C/135 is to clarify the applicability of various allowances
like DA, HRA on Basic pay or grade pay of re-employed post, as the case may be. It
is to be noted that he is not eligible for drawing DR on his pension as per Rule 55(ii)
of CCS Pension rules 1972.

Hence, ACD may be suggested to clarify that:

Under which rule ACD has proposed the HRA on last pay drawn before retirement
and DA on the amount obtained after deducting pension from Last pay drawn before
retirement since his pension was not ignored in proposed pay fixation.

All the cases i.e. Dr Shweta Tripathi, Dr A K Purwar, Dr Ashish Kumar Awadhiya
which pertains to the same matter have been placed together for a uniform decision
in the case.

The matter has been reviewed and F&A is of opinion that newly appointed teachers
with Ph.D may be eligible for 5 non-compounded increments for Ph.D at the entry
level whereas in-service teachers may be eligible for maximum 3 non-
compounded increments for Ph.D at entry level. Since, the teachers who have
already availed the benefit of two-non compounded increments for possessing
the PG degree in professional course (LLM/ M.Tech/ M.Arch/ M.E./ MVSc/ MD etc)
shall be eligible for only one increment for Ph.D awarded in service i.e. a total of
2+1 increment.

Whereas in the case of Dr. Ashish Kumar Awadhiya, a decision has been taken to
grant 2+3 increment which is not found to be in accordance with the opinion/rules
informed by F&AD.

So, ACD may be suggested to take a uniform administrative decision and ensure the
correctness of the proposal.
The case was examined and it is to submit that the OM No. 04-21/2017-IC/E.III.A
Dated 04.07.2023, has extended the opportunity to employees to exercise or re-
exercise the option for pay fixation, as permitted by the OM dated 28.11.2019.

It is clarified that the OM dated 28.11.2019 provides this option exclusively to

employees promoted on or after 01.01.2016 until the issuance of the aforementioned
OM. This opportunity is applicable solely to individuals promoted within the
timeframe of 01.01.2016 to 28.11.2019

Consequently, the proposal put forth by the ACD on N/38 is deemed to be not in
compliance with the established guidelines.

Submitted Please.
The matter has been examined, and it is suggested that, in accordance with the
Medical Attendance Rules referenced at 'A' on N/25, along with the No Objection
Certificate (NOC) provided by her spouse's employer as documented at C/679, her
appeal for the modification of Annexure 'D' should be taken into account. Hence, File
may be returned to ACD for further necessary action at their end.

Submitted please.

The matter under review pertains to a pension case of Dr B.B. Bhanot, Professional
Assistant, wherein the pension section has received a total pension contribution of
Rs. 2,31,522/- as indicated at N/3. An excess pension contribution of Rs. 7,098/-
was observed, attributed to a disparity between the individual's basic pay recorded
at the IB, Government of India, and his actual basic pay at IGNOU during the 2006-
07 period.

Further examination of the case revealed that the pension contribution was
increased from 13% to 14% on completion of 16 years of service, as per the details
provided in the document placed at C/19. This revision took effect from 27.05.2008.
However, it was noticed that the pension contribution was calculated at a rate of
14% from 18-01-2009 instead of 27.05.2008 (N/2).

In light of the above-mentioned observations, it is suggested that the case may be

forwarded to Establishment-I for rectification and subsequent necessary action in
this matter.

Submitted please.

The case was discussed and it is to submit that retirement benefit proposed by ACD
at N/84 in respect of Sh. M. S. Ibrahim, Addn Director, EMPC due to revision in
Dearness Allowance from 28% to 31%, is checked and found to be correct. Hence,
the retirement benefits calculations proposed by ACD may be considered for
concurrence please.

Submitted please.

The case was examined and the following observations has been submitted:

1. Dr. Sushant K Mishra joined the IGNOU as Reader on 17-03-2009, before

joining IGNOU, he had worked in BHU, Varanasi as Lecturer from 20-01-2004
to 16-03-2009. He had worked in IGNOU from 17-03-2009 to 27-10-2014 as
Reader. He was relieved from services of IGNOU to Join JNU on 27-10-2014
as Associate Professor. Since, he joined the BHU after 01.01.2004, he was
covered under NPS.

2. Vide office order no. AB/NPS to OPS/377 dated 20-21/04/2022 of BHU

Varanasi, at S.No. 6, Dr Sushant Kumar Mishra has been placed under CCS
(Pension) rules, 1972 and his GPF account was opened by BHU from his
date of joining the BHU w.e.f 02.01.2004.

3. Dr. Sushant Kumar Mishra vide letter dated 20 May 2022, has requested for
conversion from NPS to OPS and transfer of service benefits from BHU,
Varanasi to IGNOU.

4. This matter was put up in 80th Establishment Committee meeting, after

detailed deliberations, the EC recommended to cover the services of Dr.
Sushant K Mishra, SOFL, IGNOU under CCS Pension rules, 1972 and count
his services rendered at BHU subject to provisions of CCS(Pension) Rules
1972 read with Notification No. 57/04/2019-P&PW(B) dated 17-02-2020 and
transfer of pro rata pensionary contribution and service gratuity from BHU to
IGNOU.

Hence, the proposal to communicate with BHU, Varanasi regarding transfer

of pro-rata pensionary benefits to IGNOU as at C/419 is in order as per rules and in
accordance with Establishment committee recommendations.

Submitted please.
It is observed that the pay fixation previously concurred is based on the commitment
made by IGNOU & as per IGNOU’s officer of appointment to the official as at N/3
( Vol. I - Refer Director ACD’s comments) and not on the basis of extant rules at that
time.

In view of this, ACD may kindly take the administrative decision as to whether the
pay fixation done previously is to be considered or application of rule is to be taken
into consideration at this stage.

Submitted please.
The case was examined and it is to submit that Dr Manish Kumar has been relieved
from services of IGNOU w.e.f 24.01.2023. As per records, his pay was not protected
in IGNOU (C/98) since he didn’t hold a lien in his previous department and no
increments had been awarded to him for Ph.D in his tenure at IGNOU (N/31). No
dues certificate from F&AD is placed at C/127. Hence, the proposal to release his
last month’s salary may be considered for approval please and the file may be
returned to ACD for further necessary action in this matter.

Submitted please.
It is observed that IGNOU on recommendations of 80th EC and with approval in
154th BoM Dated 27-03-2023 and with approval of CA thereon; has adopted the
extension of Retirement Gratuity & Death Gratuity benefits to the NPS subscribers
(vide Notification no. AD/2/NA/1306 Dated 01-05-2023) in compliance with the OM
No. F.15-2/2022/TC dated 16.02.2022 issued by the Ministry of Education, Govt. of
India.

However, It is to submit that the minutes of meeting of 154th BoM are still awaited at
F&AD to assess the following:

1. Calculation formula to calculate Retirement & Death Gratuity to NPS

subscribers;

2. Date of implementation/execution of this order in IGNOU;

3. Whether the Death gratuity or Retirement gratuity is to be paid in respect of

deceased employees/officials during this period, if any.

Hence, File may be forwarded to ACD to provide necessary information please.

In view of F&AD observations cited at N/86, the reply of ACD as at N/87 may be
perused. It is again reiterated that as per DOPT, GoI rules, in case of promotion, the
option clause is only applicable to regular government servants who are holding a
post in substantive capacity. Hence, the proposal of ACD is not found to be tenable
in this case. So, ACD may be suggested to fix his pay straight away from the date of
promotion w.e.f 23.08.2018 as suggested by F&AD on N/86.

Submitted please.
The case was discussed and reviewed. It is to submit that in the light of ‘X’ above,
the pay fixation proposed by ACD in respect of Dr GK Bedi, on promotion from Asst
Prof (Stage-1) to Asst Prof (Stage-2) w.e.f 07-11-2010 and from Asst Prof (Stage-2)
to Asst Prof (Stage-3) w.e.f 07-11-2015 as on N/106 is checked and found to be
correct as per option furnished by her. Hence, the case may be considered for
concurrence please.

Submitted please.
The pay fixation proposed by ACD as on N/48 in respect of Dr. M.A. Laskar, Deputy
Director, RC Noida, on promotion from the post of Deputy Director (Academic Level-
13A) to Additional Director (Academic Level-14) w.e.f 27-04-2021 is checked and
found to be correct as per option furnished by him. Hence, it may be considered for
concurrence please.

Submitted Please.
It is to submit that in view of the observations made by F&AD at N/18, ACD has
submitted its reply on N/19 stating that DA may be implemented on the amount
obtained after deduction of Pension from the basic pay i.e. on Rs. 96,900/-.
However, this suggestion is not tenable since UGC vide letter no. F.71-6/2012 (CU)
dated 03-04-2013 has issued clarification on fixation of pay of re-employed
pensioners in which an illustration is submitted, according to it, in cases where
pension is not fully ignored, DA/HRA will be admissible on Basic pay. (‘A’ on
C/133).

Hence, in view of the above ACD may kindly be suggested to implement DA/HRA on
the basic pay as per UGC’s letter cited above and ACD may also be suggested to
obtain a certificate from Dr R Baskar that he is not withdrawing DR from his parent
department, since he may not eligible for DR on his pension as per Rule 55(ii) CCS
Pension rules 1972.

Submitted Please.
It is observed that IGNOU on recommendations of 80th EC and with approval in
154th BoM Dated 27-03-2023 thereon; has adopted the extension of Retirement
Gratuity & Death Gratuity benefits to the NPS subscribers vide Notification no.
AD/2/NA/1306 Dated 01-05-2023 (Refer OM No. F.15-2/2022/TC dated 16.02.2022
issued by the Ministry of Education, Govt. of India).

However, It is to submit that the minutes of meeting of 154th BoM are still awaited at
F&AD to assess the following:

1. Calculation formula to calculate Retirement & Death Gratuity to NPS subscribers;

2. Date of implementation/execution of this order in IGNOU;

3. Whether the Death gratuity or Retirement gratuity is to be paid in respect of

deceased employees of the University during this period.

Hence, File may be forwarded to ACD to provide necessary information please.

Submitted Please.
It is to submit that in view of the observations made by F&AD at N/83, ACD has
submitted the quantum of provisional pension and leave encashment at N/84 in
respect of Sh M Rajamannar, Deputy Director, EMPC against whom departmental
proceedings were instituted under Rule 14 of CCS(CCA) Rules, 1965.

It is to be noted that as per rule stated by ACD at N/80-81, Competent Authority has
the right to withhold the entire or a portion of the cash equivalent of the leave salary
if it is deemed that there may be some money due from the employee upon the
conclusion of the proceedings.

In view of the above, the provisional pension and leave encashment submitted by
ACD as at N/84 (calculated in accordance with service particulars as at N/78-80) is
checked and found to be in order. Hence, it may be considered for concurrence
please. However, release of leave encashment is subject to the outcome of
administrative decision of the Competent Authority on the matter.

Submitted Please.
Refer F&AD observations cited at N/94, In view of ACD’s comment at N/95, It is
reiterated that maximum 3 increments for PhD for in-service candidates prescribed
by UGC. However, to avoid this contention and as the matter is administrative in
nature, ACD is suggested to take appropriate decision in the matter in consultation
with UGC, MHRD.
It is observed that IGNOU on recommendations of 80th EC and with approval in
154th BoM Dated 27-03-2023 and with approval of CA thereon; has adopted the
extension of Retirement Gratuity & Death Gratuity benefits to the NPS subscribers
(vide Notification no. AD/2/NA/1306 Dated 01-05-2023) in compliance with the OM
No. F.15-2/2022/TC dated 16.02.2022 issued by the Ministry of Education, Govt. of
India.

However, It is to submit that the minutes of meeting of 154th BoM are still awaited at
F&AD to assess the following:

1. Calculation formula to calculate Retirement & Death Gratuity to NPS

subscribers;

2. Date of implementation/execution of this order in IGNOU;

3. Whether the Death gratuity or Retirement gratuity is to be paid in respect of

deceased employees/officials during this period, if any.
Hence, File may be forwarded to ACD for further necessary action please.

Submitted Please.

It is observed that IGNOU on recommendations of 80th EC and with approval in

154th BoM Dated 27-03-2023 and with approval of CA thereon; has adopted the
extension of Retirement Gratuity & Death Gratuity benefits to the NPS subscribers
(vide Notification no. AD/2/NA/1306 Dated 01-05-2023) in compliance with the OM
No. F.15-2/2022/TC dated 16.02.2022 issued by the Ministry of Education, Govt. of
India.

However, It is to submit that the minutes of meeting of 154th BoM are still awaited at
F&AD to assess the following:

1. Calculation formula to calculate Retirement & Death Gratuity to NPS subscribers;

2. Date of implementation/execution of this order in IGNOU

3. Whether the Death gratuity or Retirement gratuity is to be paid in respect of

deceased employees/officials during this period, if any.
Submitted Please.

It is observed that IGNOU on recommendations of 80th EC and with approval in

154th BoM Dated 27-03-2023 and with approval of CA thereon; has adopted the
extension of Retirement Gratuity & Death Gratuity benefits to the NPS subscribers
(vide Notification no. AD/2/NA/1306 Dated 01-05-2023) in compliance with the OM
No. F.15-2/2022/TC dated 16.02.2022 issued by the Ministry of Education, Govt. of
India.

However, It is to submit that the minutes of meeting of 154th BoM are still awaited at
F&AD to assess the following:

1. Calculation formula to calculate Retirement & Death Gratuity to NPS

subscribers;

2. Date of implementation/execution of this order in IGNOU;

3. Whether the Death gratuity or Retirement gratuity is to be paid in respect of

deceased employees/officials during this period, if any.
Also, ACD may also be suggested to send a proposal to transfer the NPS corpus
(Employee share + Employer share) to IGNOU for further adjustment of NPS corpus
as suggested by the F&AD on N/50.

Submitted Please.

In view of observations given by F&AD at N/7 and subsequently revised certificate

submitted by ACD as on C/107, the pay fixation proposal submitted by ACD in
respect of Dr. Seema Rani, Assistant Professor, SOSW after granting 5 non
compounded increments for Ph.D as at N/8 is checked and found to be correct.
Hence, it may be considered for concurrence please.

Submitted Please.
It is to submit that as per 154th BoM minutes (BM 154.29.4) placed on C/121, Board
directed to recover the amount in 10 equal monthly installments from his pension
without imposing any penal interest on the amount recoverable. However, no office
order was found to be placed in the file regarding this. Hence, ACD may be
suggested to place the office order in file and return the file to F&AD for further
necessary action.

Submitted please.
It is to submit that the pay fixation proposal submitted by ACD in respect of Dr S K
Prasad, Addn Director, NCDS on account of Promotion from Dy Director (Level-13A)
to Addn Director (Level-14A) w.e.f 14.05.2014 as per ACD’s Office order No. 104
Dated 10 March 2023 as at N/127 was checked and found to be in order as per
option furnished by him. Hence, his pay fixation case may be considered for
concurrence please. However, before requesting for examination of previous
proposals of pay fixation already approved by the Competent Authority, ACD may be
suggested to obtain the necessary approval from the Competent Authority for further
examination of previous pay fixation proposals.

Submitted Please
 24/07/2023

Refer Note on N/11 processed for financial concurrence for releasing grant
under OH-31 & OH-36 to different NE regional Centres.

2. The proposal has been examined and a detailed statement is prepared in

line with the proposals of RSD and placed at CP-60 & 61 for perusal. According to
the statement total financial implications under OH-31 & OH-36 is as follows:

S.N. Head Amount

(in Rs.)
i OH-36 2,94,25,000/-
ii OH-31 1,97,81,000/-
Total 4,92,06,000/- Rupees Four Crore Ninety Two Lakh Six
Thousand Only

3. In view of above file is placed for consideration and if agreed financial

concurrence may be given to release Rs. 4,92,06,000/- (Rupees Four Crore
Ninety-Two Lakh Six Thousand Only) under OH-36 & OH-31 as per detailed
statement placed at CP-60 & 61, however from next quarter grant RSD must
ensure that proper duly signed UC & SoE is received for grant already released and
in proper format.

Submitted Please.

DR (Bill-III)
It is to submit that the Office order regarding discontinuation of NPA w.e.f 01-01-
2016 in respect of University teachers as mentioned at X on N/39 has not been
placed in the file. Hence, File may be returned to ACD to place the relevant office
order in the file and resubmit the file again to F&AD for further necessary action in
the matter.

Submitted please.

The case was examined and it is to submit that in reply to Para 2.1 as at N/4,
Administration division submitted that IGNOU on recommendations of 80th EC and
with approval of CA adopted the extension of Retirement Gratuity & Death Gratuity
benefits to the NPS subscribers (vide Notification no. AD/2/NA/1306 Dated 01-05-
2023) in compliance with the OM No. F.15-2/2022/TC dated 16.02.2022 issued by
the Ministry of Education, Govt. of India.

In view of the above, Administration division may be requested to:

1. Provide a copy of 154th BOM meeting minutes along with the

recommendations of Establishment Committee regarding adoption of
extension of Retirement Gratuity & Death Gratuity benefits to the NPS
subscribers;

2. Provide/Record the calculation formula to calculate Retirement & Death

Gratuity NPS subscribers;

3. Clarify the date of implementation/execution of this order in IGNOU

 4. Clarify as to whether the Death gratuity or Retirement gratuity is to be paid
respect of employees who are found to be deceased during this period.

Submitted Please.

The case was discussed and it is to submit that Sh. Chaman Lal worked as
Lecturer in IGNOU from 09-06-2011 To 03-12-2012, his NPS contribution was
deducted from his salary but no PRAN A/C was generated during his services in
IGNOU, hence, the NPS subscription i.e. Rs. 2,90,146/- (Rs. 1,45,073/- own share
and Rs. 1,45,073/- employer’s contribution) was not transferred to PFRDA and
currently, it is lying with the IGNOU NPS account.

Now, he has joined the Central University of Himachal Pradesh (CUH) and
requested to transfer his NPS contribution to his present organization. The
approval of CA to transfer his contribution to CUH is placed at Flag ‘A’. Hence, his
pending NPS contribution (Rs. 2,90,146/-) may be transferred to his present
Institute (CUH) and a cheque may be issued in favour of Central University of
Himachal Pradesh (CUH).

Submitted Please.
The case was examined and it is to be submitted that F&AD in previous
note at N/58 suggested that ACD with approval of the CA may take
necessary action to release the Gratuity & salary after withholding the
unsettled advance of Rs. 10,81,400/-. Also, a note had been forwarded to
the Administration division for the adjustment of pending dues against Dr.
C K Ghosh cited at S.No. 4 & 5 on N/58 on 26-06-2023 but no reply has
been received so far.

In view of the above, ACD at N/59 informed that a committee was

constituted to look into the advances taken by Dr. C K Ghosh and for
S.No. 5, Out of Rs. 10,00,000/-, 5 advances of Rs. 2,00,000/- each were
issued. Voucher No. 16509,16279 for amount of Rs. 4,00,000/- stands
cancelled due to non-issuance/ non-release of payment. However, there
is no record of adjustment against S.No. 4 for Rs. 81,400/- issued to RC
 Pune. The report of the committee is placed at Flag ‘A’ in confidential file
(attached along with main file)

Hence, file may be forwarded to RSD so that necessary communication

may be sent to concerned RC for adjustment of pending bills.

It is to submit that the pay fixation proposal submitted by the ACD in respect of Dr
Ajay Vardhan Acharya for promotion from Level 11 to Level 12 has already been
concurred by the F&A Division as on N/67 and no further action is required at
F&AD’s end. This File has been erroneously sent to F&AD. Hence, it is suggested
that file may be returned to ACD for further necessary action.

Submitted Please
It is to submit that ACD had initially submitted the pay fixation in respect of Dr.
Indrani Lahiri, RD (Regional Director), DD,COE, seeking concurrence from F&AD for
her placement in Level 13A w.e.f 21.04.2013 i.e. after completion of 3 years in
Level-12. However, upon thorough examination, it was discovered that the submitted
pay fixation contained multiple inaccuracies, as highlighted on X at N/46.
Consequently, the file was returned to ACD with the request to rectify the errors and
provide a revised pay fixation.

Subsequently, ACD has rectified the errors identified in the previous pay fixation and
has now submitted a fresh pay fixation as on N/50. The revised pay fixation has
been meticulously reviewed, and it is found to be correct. Hence, the case may be
considered for concurrence please.

Submitted Please.
The case was examined and it is to submit that Retirement Gratuity & Death Gratuity
for NPS subscribers was kept in abeyance by IGNOU in compliance with the MHRD
communication F. No. 19-1/2017-IFD dated 12-04-2017.

Now, University vide Notification no. AD/2/NA/1306 Dated 01-05-2023 has adopted
the extension of Retirement Gratuity & Death Gratuity benefits to the NPS
subscribers issued by Ministry of Education, Govt. of India vide OM No. F.15-
2/2022/TC dated 16.02.2022 .

In view of the above, ACD may be requested:

1. To provide 154th BOM meeting minutes in which decision of Establishment

Committee regarding adoption of extension of Retirement Gratuity & Death Gratuity
benefits to the NPS subscribers has been adopted;

2. To provide a calculation formula to calculate Retirement & Death Gratuity NPS

subscribers , for reference;

3. To clarify, date of implementation of this order in IGNOU, either from the date of
issue of notification or from the retrospective date i.e. induction of NPS in
IGNOU.

4. To clarify which gratuity to pay either death or Retirement Gratuity in respect of

employees who are deceased during this period.

Submitted Please.

The observations submitted by F&AD at N/105, N/107 may kindly be perused. In

view of these observations, ACD has submitted its reply on N/108. However, ACD
has not placed any permission letter / approval of CA for attending residency
classes during office hours. clarification submitted by Dr Shashank Srivastava is
placed in the file which may not be tenable in this case as it is not approved by the
CA.

Hence, In view of the above, ACD may be suggested to justify the correctness of the
proposal.

Submitted please.
The case was examined and it is found that the pay fixation proposed on promotion
in respect of Dr Gurmeet Kaur, Asst Professor, SOL and after granting 3 non
compounded increments for Ph.D as at X on N/106 is incorrect as per UGC
guidelines.

The 3 increments granted for Ph.D are on non-compounded basis and these
increments should be calculated on basic pay only excluding the grade pay.
However, ACD has calculated increments on Basic Pay + Grade pay in pay fixation
proposal on prepage. Hence, the file may be returned to ACD to rectify the pay
fixation proposal and resubmit it again to F&AD for further necessary action.

Submitted please.
The case was examined and it is to submit that Prof. Shambu Nath Singh,
Professor, SOJNMS has requested to avail VRS from services of IGNOU. He has
been granted EOL w.e.f 03.04.2023 to enable him to join as Vice Chancellor, Tezpur
University, Assam w.e.f. 04.04.2023.

His request to avail VRS w.e.f 03.04.2023 may be considered under provision of FR
56(k)(1) cited at A on N/34 which states that “ Any government servant may, by
giving notice of not less than three months in writing to the appropriate authority,
retire from service after he has attained the age of fifty years, if he is in Group ‘A’ or
Group ‘B’ service or post (and had entered Government service before attaining the
age of of thirty-five years), and in all other cases after he has attained the age of
fifty-five years.”

In view of the above, as he has attained the minimum qualified age of 50 years, now
he has to serve a notice period of 3 months for availing VRS from IGNOU. However,
as per IGNOU’s statute no. 17(11) “A teacher, may, at any time, terminate his
engagement by giving the Board of Management three months notice in writing.
Provided that Vice Chancellor may waive the requirement of notice at his
discretion and report the matter to the Board of Management for ratification.
(A self-contained note on each case shall be put up to the Board of management
giving the circumstances which warranted exercise of the Power by the Vice
Chancellor.)”

In light of the above, Competent Authority may consider to exempt his 3 months’
notice period and may grant him VRS retrospectively w.e.f 03-04-2023. Further, as
the matter is administrative in nature, the file may be forwarded to ACD to record
their opinion on this matter.

Submitted please.

In view of observations given by F&AD at N/51 and subsequently revised certificate

submitted by ACD as on C/97, the pay fixation proposal submitted by ACD in
respect of Dr. Rajesh, Assistant Professor, SOS after granting 3 non compounded
increments for Ph.D as at N/49 is checked and found to be correct. Hence, it may be
considered for concurrence subject to compliance of conditions cited by F&AD on ‘X’
at N/51.

Submitted Please.
The case was examined and following observations are submitted:

1. Dr. R Baskar was appointed as Professor, SOS w.e.f 16.09.2021 in Academic

Pay level-14 (Rs. 1,44,200 - Rs. 2,18,200). Before joining IGNOU, he was
working in Guru Jambheshwar University, Hisar as Professor in Level 14 with
Basic Pay of Rs. 1,93,800.

2. On joining IGNOU, his pay was protected and fixed at Rs. 1,93,800 in Level-14 of
the pay matrix vide Office order no. 69 Dated 10-02-2022. Now, he has informed
IGNOU that he has taken VRS from his parent institute w.e.f 15-09-2021 and
submitted his PPO placed at C/130, according to which his pension has been
fixed at Rs. 96,900 + DA.
3. Now ACD has submitted two proposals (‘A’ & ‘B’ placed at N/16 & N17
respectively) to revise his pay as per rules applicable to reemployed pensioners
i.e. DOPT OM No. 3/3/2016-Estt (Pay II) Dated 01-05-2017 for the perusal of
F&AD and requisite concurrence in this case.

In view of the above, it is submitted that the pay fixation proposal ‘B’ submitted by
ACD at N/17 in which his last pay drawn may be protected and the entire pension
may be deducted from the pay so fixed is checked and found to be correct.
However, ACD may be suggested to review applicable allowances on pay and clarify
the rules governing applicability of DA on the amount i.e. Rs. 96,900/- obtained after
deduction of pension as proposed in at X on N/17.

Submitted Please.

The case was discussed and it is to submit that ACD has issued an office
order no. 836 dated 02-11-2022 in r/o Dr Vardhini Bhattacharya for release of
retirement benefits i.e.

1. Employers Contribution of NPS: Rs. 8,59,348

2. Management share of NPS: Rs. 6,26,703

The concurrence of F&AD and approval of Competent Authority for above

mentioned benefits is placed at C/138-139.

This delay in processing in payment is due to non receipt of office order in PF

section from ACD, as office order was released on 02-11-2022 and it was
received in PF section on 10-07-2023.
Hence, the file is submitted for approval of CA for the release of payment
please as proposed on X on N/18.

Submitted Please.

The observations of F&AD at N/9 may kindly be perused. The suggestions

given by F&AD have not been adhered to. The award of annual increment to
the officials is a routine matter and it is prepared and processed on the basis
of last year’s data/promotion, if any.

Hence, ACD may be suggested to authenticate and place all eligible officials
who are fulfilling conditions for grant of annual increment on noting part of the
file for further necessary action.

Submitted please.
It is observed that Dr Malati Mathur was appointed as Reader in IGNOU after
taking voluntary retirement from her parent department and her pay was
protected in the university on the basis of LPC issued by her parent
department (Ref: X on N/28) and fixed at Rs. 42950/- on her initial
appointment (as Reader) in IGNOU in 2008.

Now ACD at A on N/28 has informed that “As per rule in case of Direct
recruitment after VRS, Dr Malati Mathur stand appointed as Reader w.e.f.
11.07.2008, pay fixation is required to be carried out on initial pay of the scale
i.e. Rs. 12000-420-18300. This was correct pay fixation In case of re-
employed person after retirement (VRS) before attaining the age of 55 years.”
In light of the above, ACD may kindly be suggested to record the rule
provision under which her pay was fixed initially at IGNOU. In addition to
above, ACD may kindly place on record as to whether the official has availed
any pensionary benefits from her parent department before joining IGNOU to
justify the proposal at N/27-28.

Submitted Please.

It is to submit that Dr Malati Mathur had been appointed as Reader in

IGNOU after taking voluntary retirement from her parent department.
Her pay was protected on the basis of LPC issued by her parent
department as informed/recorded by ACD at X on N/28. It is
observed/found that her pay was protected and fixed at Rs. 42950/- On
her initial appointment in IGNOU in 2008.

Now ACD vide N/28 at A has informed that “The pay fixation is required
to be carried out on initial pay of the pay scale” in accordance with per
CCS(RP) rules 2008 which states “No protection of the scales of
pay/pay structure of the post held by them prior to the retirement shall
be given.” Hence, her pay was reviewed by ACD in accordance with
above mentioned rule provision.

In light of the above, ACD may kindly be suggested to record the rule
provision under which her pay was fixed initially at the time of
appointment and also, ACD may also be requested to review the
pensionary benefits cited at N/27-28 again if she has availed any
pensionary benefit like pension, service/retirement gratuity, leave
encashment in her earlier service before joining IGNOU.

Submitted Please.

In view of observations given by F&AD at N/25 and subsequently, the pay fixation
proposal submitted by ACD as at N/26 in respect of Dr. Nidhi Tewathia, Assistant
Professor, SOSS after granting 5 non compounded increments for Ph.D is checked
and found to be correct. Hence, it may be considered for concurrence please.

Submitted Please.
The matter pertains to the payment of retirement benefits, namely leave
encashment, employer contribution of NPS, and management share of NPS, to Dr.
Vardhini Bhattacharya, Ex Deputy Director, Research Unit.

It is to submit that ACD has issued an Officer Order No. 836 dated 02-11-2022
(C/147) to release above mentioned retirement benefits after obtaining approval of
Competent Authority. The approval of CA to release employer contribution of NPS,
and management share of NPS is placed at C/139 and to release the Leave
encashment is placed at C/141.

However, the release of retirement benefits has been delayed due to the non-receipt
of the office order in the PF Pension section from the ACD. Hence, the file is now
submitted for the approval of release of payment please.

Submitted Please

It is to submit that If an employee opt for fixing his pay on 1st July, in that case the
date of next increment (DNI) will change to 1st Jan of next year as per Rule 10 of
CCS(RP) rules 2016 instead of next July. However, ACD has provided the document
to justify the pay fixation/DNI as approved by the CA (C/359-360).

Hence, in view of the above and comments of Audit Section (Ref F. No.
IG/TA/1/787/2011/211) the pay fixation proposal in respect of Dr. Praveen Kumar
Jain, Associate Professor, SOA on promotion from Associate Professor (Academic
Level-13A) to Professor (Academic Level-14) w.e.f 10-04-2021 as at N/58 may be
considered for concurrence please.

Submitted Please.
The pay fixation proposed by ACD as on N/110 in respect of Dr. Mukesh Kumar,
Assistant Professor, SOA, on promotion from the post of Assistant Professor
(Academic Level-12) to Associate Professor (Academic Level-13A) w.e.f 18-04-2019
is checked and found to be correct. Hence, it may be considered for concurrence.

Submitted Please.
It is to submit that If an employee opt for fixing his pay on 1st July, in that case the
date of next increment (DNI) will change to 1st Jan of next year as per Rule 10 of
CCS(RP) rules 2016 instead of next July.However, ACD has provided the document
to justify the pay fixation/DNI as approved by the CA (C/591-592).

Hence, in view of the above and comments of Audit Section (Ref F. No.
IG/TA/1/787/2011/211) the pay fixation proposal in respect of Dr. G. Anbalagan,
ARD, RC Madurai on promotion from Selection Grade Level 11 to Selection Grade
Level 12 w.e.f 02.05.2022 as at N/95 may be considered for concurrence please.

Submitted Please.
In view of observations given by F&AD at N/18 and subsequently revised certificate
submitted by ACD as on C/97, the pay fixation proposal submitted by ACD in
respect of Dr. Konde Linga Swamy, Assistant Professor, SOSW after granting 5 non
compounded increments for Ph.D as at N/16 is checked and found to be correct.
Hence, it may be considered for concurrence please.

Submitted Please.
As per clarification submitted by Administration division at ‘A’ on N/9, It is to submit
that Late Ms. Pushpa D Gajmal sister of Late Sh. Subhash D Gajmal, Ex-Driver had
expired on 10-05-2016 and her death certificate is placed on C/30. Also, the son of
Late Sh. Subhash D Gajmal, Ex-Driver is currently minor, So, his spouse Mrs.
Sulbha S Gajmal is the only custodian of his son, Master Arthav S Gajmal.

Hence, In view of the above, It is suggested that final payment of balance of GPF
account may be released to remaining two eligible family members i.e. his wife and
his son (Mrs. Sulbha S Gajmal & Master Atharv S Gajmal as suggested in ‘X’ above.

Submitted Please.
It is to submit that Dr Malati Mathur had been appointed as Reader in
IGNOU after taking voluntary retirement from her parent department.
Her pay was protected as per LPC which was issued by her parent
department as indicated by ACD on X on N/28 in which her pay was
protected at Rs 42950 instead of Rs 23890. ACD may kindly record the
basis / rule provision in the matter for the pay fixation / pay protection
granted to Dr Malati Mathur at that time. As regards the revised pay
submitted, ACD may be suggested to justify the revised pay fixation
proposed at N/32

Submitted please
 However, on reviewing the case, it is found that there is an exceedingly
large difference between the pay due and pay drawn at the time of her
appointment as cited in the due drawn statement. This huge difference
costs an exorbitant liability against the teacher who is now
superannuated from IGNOU. So, it may be suggested that ACD may
record the reasons in file for such exceedingly large difference between
the pay due and pay drawn at the time of appointment of Dr Malati
Mathur and it is also suggested that ACD may take appropriate action
and review all such similar cases

Submitted Please
This is regarding the proposal of the ACD sent to F&AD for financial
concurrence in respect of retirement dues of Shri M. Rajamannar, Deputy
Director, EMPC, against whom departmental proceedings has been instituted
under Rule 14 of the CCS(CCA) rules, 1965.

In response to the observations made by F&AD at N/71, ACD has submitted

the relevant rule provisions and entitlements/non-entitlements of pensionary
benefits on N/72, as under:

1. Provisional Pension: Shri M. Rajamannar is entitled to receive a provisional

pension equal to the maximum admissible amount based on his qualifying
service until the date of retirement.
2. Leave Encashment: The CA has the authority to withhold the entire or a
portion of the cash equivalent of leave salary if it is deemed that there may be
some money due from the employee upon the conclusion of the proceedings.
3. Retirement Gratuity and Commutation of Provisional Pension: Shri M.
Rajamannar is not entitled to receive retirement gratuity and the commutation
of provisional pension until the conclusion of the ongoing proceedings.

It is noted that the ACD has neither proposed the quantum of provisional
pension nor has taken any decision on 2 above. (i.e. leave encashment).
ACD may therefore, be advised to take appropriate administrative decision
with the approval of the CA before sending the file to F&AD for financial
concurrence.

Submitted Please.

It is to submit that Dr. Deepanwita Srivastava, Director of the School of

Foreign Languages (SOFL), has been awarded a Research Fellowship by the
Shastri Indo Canadian Institute (SICI) for India/Canada to pursue advanced
studies in Foreign Language. The research project was conducted at Toronto
Metropolitan University (formerly Ryerson University) in Toronto, Canada. She
was granted permission to visit Toronto, Canada from 29-10-2022 to 17-11-
2022 to undertake research work related to this fellowship, with no financial
obligations on the part of IGNOU.

Now, ACD has received a request from her for reimbursement of the travel
grant associated with the travel from Delhi to Toronto and back, which was
funded by SICI. The travel grant is expected to be initially credited to IGNOU's
account by SICI and subsequently transferred to Dr. Deepanwita Srivastava's
personal account.

Upon review of the draft grant agreement proposed by SICI, as presented at

C/565-568, the following observations are submitted:

1. The proposed grant agreement stipulates that the grant amount is

limited to CAD $1500/- only. (C/568)
2. The grant will be released only upon submission and acceptance of the
final report, adhering to the prescribed SICI format. (C/568)
3. Point 6 of the agreement specifies that any remaining funds from the
grant must be promptly refunded to SICI upon completion of the project.
All bills, receipts, and invoices must be securely stored by IGNOU and
made available upon request by SICI. (C/567)
 4. According to point 7, IGNOU is required to maintain transparent and
traceable accounts and financial records of the project's costs and
expenditures, in order to produce financial reports as per SICI's
requirements. Furthermore, all expenses incurred by IGNOU for the
project are subject to audit. (C/567)
5. As stated in point 8, IGNOU must not dispose of any documents
referred to in the agreement without obtaining prior written consent
from SICI. (C/567)
6. Finally, in accordance with point 13, SICI's financial grant must be
acknowledged in all materials associated with the project as "Funded by
SICI". (C/566)

In view of the above, it appears that IGNOU is obligated to maintain thorough

documentation of this grant. Also, any unutilized balance must be promptly
returned to SICI. Therefore, it is suggested that this grant proposal may be
treated as an EMF project, and the file may be forwarded to the EMF section
for project head allocation and subsequent necessary actions.

Submitted Please

The pay fixation proposal submitted by ACD in respect of Dr. Binod Kumar,
Assistant Professor, SOSW after granting 5 non compounded increments for Ph.D
as at N/21 is checked and found to be correct. Hence, it may be considered for
concurrence please.

Submitted Please.
Please refer to note ante, it is to submit that the calculation of pension contribution
along with penal interest as proposed by Admin at N/7 has been checked and found
to be correct. Hence, it is suggested that file may be forwarded to the Establishment
section for further necessary action at their end.

Submitted Please.
It is to submit that If an employee opt for fixing his pay on 1st July, in that case the
date of next increment (DNI) will change to 1st Jan of next year as per Rule 10 of
CCS(RP) rules 2016 instead of next July.However, ACD has provided the document
to justify the pay fixation/DNI as approved by the CA (C/323-324).

Hence, in view of the above and comments of Audit Section (Ref F. No.
IG/TA/1/787/2011/211) the pay fixation proposal in respect of Dr. Govindaraju
Bharadwaza, Professor, SOPVA on promotion from the post of Associate Professor
(Academic Level 13A) to Professor (Academic Level 14) as at N/62 may be
considered for concurrence please.

Submitted Please.
In view of the observations made by F&AD at N/77, ACD has recalculated the
recovery amount as at ‘X’ on N/78.

Hence, in view of the above, the pension benefits in respect of Dr Asad Nizam
proposed by ACD at ‘X’ on N/76 were checked and found to be correct. Therefore, it
may be considered for concurrence subject to total recovery of Rs. 1,53,344/- from
his gratuity as proposed by ACD on ‘Y’ at N/78.

Submitted Please.
It is to submit that the last pay fixation as at N/16 was concurred by F&AD and it was
duly approved by CA at N/17. No, other pay fixation found to be pending in file for
concurrence of F&AD. Hence, no action may be required at F&AD’s end. So, the file
may be returned to ACD for further necessary action please.

Submitted Please.
The case was examined and it is hereby submitted that F&AD at N/76, has already
concurred the ACD’s proposal to grant death gratuity (Max. 20 Lakhs) as at Pt. 3 on
N/72, which was on hold as per directions by MHRD. Now, the Ministry of Education,
through OM No. 15-2/2022-TC dated 16-12-2022, has extended the benefits of
Retirement Gratuity and Death Gratuity to subscribers of the NPS. This extension of
benefits has been duly adopted in the 80th EC meeting of the University vide
decision EC 80.19.2. Therefore, concurrence to release gratuity may not be required
in this case.

However, As desired by F&AD at N/74, administrative approval of CA is still pending

towards covering the case under CCS (Pension) rules 1972 of CCS(Extraordinary
Pension) Rule 1939.

In view of the above, file may be returned to ACD to obtain administrative approval
from CA to release death gratuity as proposed by ACD at ‘B’ on prepage.

Submitted Please.
The case was discussed and submissions of ACD at ‘X’ on N/36 may kindly be
pursued. ACD has reiterated that all DD’s including Dr. K. Gowthaman, Dy. Director
(IUC) have been appointed in Pay Band -3 (Rs. 15,600 - Rs. 39,100 + Academic
Grade pay Rs. 8000/-) and their basic pay was fixed in accordance to MHRD OM
No. 1/36-2009 U.II Dated 26 Aug 2010. However, the ACD has not placed in file any
office order proving the equivalence of DD(IUC) with ARD/RD for granting of CAS
benefits notified through ordinance Jan 30, 2021 (C/227) despite of specific request
of F&AD at Pt.2 at N/29. It is understood that ACD has obtained required approvals
on this, hence, the proposal of ACD for fixation of pay as at N/24 may be considered
for concurrence please.

Submitted please.
It is hereby submitted that the F&AD, at N/4, has provided observations regarding
the grant of transport allowance to officers who are entitled and eligible to use official
car and drawing a Grade pay of Rs. 10,000/- in PB-4. However, all the proposals as
received from Administrative Division pertaining to grant of transport allowance have
been combined in this note as under:

# Name of official Designation

1 Dr. Oum Prakash Sharma Director, NCIDE

2 Prof. Rakhi Sharma Director, SOET

3 Prof. Neeti Agrawal Director, P&DD

4 Prof. Ruchika Kuba Director, SOHS

5 Prof. Swati Patra Director I/C, SOSS

It is noted that ACD has not documented any orders/approvals of CA authorizing the
grant of transport allowance to such officials at IGNOU.

Also, It is submitted that as per the Department of Expenditure's Office

Memorandum (OM) No. 21(2)/2016-E.II(B) dated 19 Aug 2016, paragraph 3 states
that:

"Accordingly, it is clarified that officers who are not entitled to the use of an official
car for commuting between residence and office, as per the provisions of DoE's OM
20(5)/E-II(A)/93 dated 28.01.1994, are ineligible to opt for the drawal of Transport
Allowance at the rate of Rs. 7000/- per month + DA, as specified in DoE's OM No.
21(2)/2008-E.II(B) dated 29.08.2008, even if they are drawing a Grade pay of Rs.
10,000/- in PB-4 under the Dynamic ACP scheme or the scheme of Non-Functional
Upgradation (NFU)."

In view of the above, ACD may be suggested to kindly record the relevant
orders/decision of the CA for grant of TPTA to the eligible/entitled official at IGNOU
for release of the pending/withhold TPTA in respect of all the officials at IGNOU by
F&A Division.

Submitted please.

It is hereby submitted that the F&AD, at N/35, has provided observations regarding
the grant of transport allowance to officers who are entitled and eligible to use official
car and drawing a Grade pay of Rs. 10,000/- in PB-4. Subsequent clarifications
submitted by ACD, at N/37, have indicated that the GA has certified that no official
vehicle has been provided to Prof R.S.P. Singh, SOVET, for pick up and drop
purposes. However, it is noted that ACD has not documented any orders/approvals
of CA authorizing the grant of transport allowance to such officials at IGNOU.

It is submitted that as per the Department of Expenditure's Office Memorandum

(OM) No. 21(2)/2016-E.II(B) dated 19 Aug 2016, paragraph 3 states that:

"Accordingly, it is clarified that officers who are not entitled to the use of an official
car for commuting between residence and office, as per the provisions of DoE's OM
20(5)/E-II(A)/93 dated 28.01.1994, are ineligible to opt for the drawal of Transport
Allowance at the rate of Rs. 7000/- per month + DA, as specified in DoE's OM No.
21(2)/2008-E.II(B) dated 29.08.2008, even if they are drawing a Grade pay of Rs.
10,000/- in PB-4 under the Dynamic ACP scheme or the scheme of Non-Functional
Upgradation (NFU)."

In view of the above, ACD may be suggested to kindly record the relevant
orders/decision of the CA for grant of TPTA to the eligible/entitled official at IGNOU
for release of the pending/withhold TPTA in respect of all the officials by F&A
Division.

Submitted please.
It is hereby submitted that the F&AD, at N/35, has provided observations regarding
the grant of transport allowance to officers drawing a Grade pay of Rs. 10,000/- in
PB-4. Subsequent clarifications submitted by ACD, at N/37, have indicated that the
GA has certified that no official vehicle has been provided to Prof R.S.P. Singh,
SOVET, for pick up and drop purposes. However, it is to note that ACD has not
documented any orders approved by CA authorizing the grant of transport
allowance.

Furthermore, as per the Department of Expenditure's Office Memorandum (OM) No.

21(2)/2016-E.II(B) dated 19 Aug 2016, paragraph 3 states that:

"Accordingly, it is clarified that officers who are not entitled to the use of an official
car for commuting between residence and office, as per the provisions of DoE's OM
20(5)/E-II(A)/93 dated 28.01.1994, are ineligible to opt for the drawal of Transport
Allowance at the rate of Rs. 7000/- per month + DA, as specified in DoE's OM No.
21(2)/2008-E.II(B) dated 29.08.2008, even if they are drawing a Grade pay of Rs.
10,000/- in PB-4 under the Dynamic ACP scheme or the scheme of Non-Functional
Upgradation (NFU)."

In view of the above, it is suggested that with the approval of the CA, ACD may be
requested to provide clarification/ office orders regarding the employees/officers who
are entitled and eligible for the transport allowance in IGNOU.

Submitted please.
 Reference to F&A observations at N/33 and subsequent clarification submitted by
ACD at N/35, It is to submit that as per UGC guidelines 2018, point 19.1 states that:

1. Five non-compounded advance increments shall be admissible at the entry level of

recruitment as Assistant Professor to persons possessing the degrees of Ph.D.
awarded in a relevant discipline by the University

2. Two non-compounded advance increments shall be admissible at the entry level of

recruitment as Assistant Professor to persons possessing the Post-graduate degree
in the professional course such as LL.M./M.Tech/M.Arch./M.E./M.V.Sc./M.D., etc.
recognized by the relevant statutory body/ council.

3. Teachers who complete their Ph.D. degree while in service shall be entitled to
three non-compounded increments fixed at increment applicable at entry level only if
such Ph.D. is in a relevant discipline.

It is again reiterated that the newly appointed teachers may be eligible for 5 non
compounded increments for Ph.D at the entry level whereas in-service teachers may
be eligible for maximum 3 non compounded increments for Ph.D at entry level.

In the light of 1,2 & 3 above, the teachers who have already availed the benefit of
two non-compounded increments for possessing the post graduate degree in
professional course shall be eligible for only one increment for Ph.D awarded in
service as already suggested at pre-page.

Hence, in view of above, ACD may be suggested to take appropriate decision in the
matter as per university rules/norms.

Submitted please.
 It is to submit that F&AD had requested ACD to fix the pay (‘X’ on N/91) after
granting 1 non compounded increment for Ph.D at entry level since the incumbent
has already availed 2 non compounded increments at entry level being a
professional degree holder. UGC guidelines 2018, point 19.1 states that:

1. Five non-compounded advance increments shall be admissible at the entry level of

recruitment as Assistant Professor to persons possessing the degrees of Ph.D.
awarded in a relevant discipline by the University

2. Two non-compounded advance increments shall be admissible at the entry

level of recruitment as Assistant Professor to persons possessing the Post-
graduate degree in the professional course such as
LL.M./M.Tech/M.Arch./M.E./M.V.Sc./M.D., etc. recognized by the relevant
statutory body/ council.

3. Teachers who complete their Ph.D. degree while in service shall be entitled
to three non-compounded increments fixed at increment applicable at entry
level only if such Ph.D. is in a relevant discipline.

Hence, it is again reiterated that the newly appointed teachers may be eligible
for 5 non compounded increments for Ph.D at the entry level whereas in-
service teachers may be eligible for maximum 3 non compounded increments
for Ph.D at entry level as suggested on pre pages.

In view of the 1,2 & 3 above, ACD may be suggested to take appropriate decision in
the matter as per university rules/norms.

Submitted please.
It is to submit that as per DOPT OM No. No.13/02/2017-Estt.(Pay-I) Dated 27-07-
2017, the availability of option clause is only available to regular government
servants who are holding a post in substantive capacity. So, the option exercised in
the instance case i.e. From Date of next increment is not found to be tenable since
the incumbent is superannuated from the services of IGNOU.

Hence, It is suggested that his pay should be straightaway fixed ‘from the date of
promotion’ instead of ‘from the date of next increment’ and ACD may also be
suggested to revise the pay fixation calculations in this instance and accordingly
revise all such pay fixation cases.

Submitted please.
 The case was reexamined and it is submitted that:

1. As per previous certificate, placed at C/83, Dr K L Swamy has published 1 research

paper in refereed journal however as per new certificate, placed at C/96, he has
published 2 research papers in refereed journal
2. There is no official seal/stamp of the university on the resubmitted fresh certificate.

In view of the above, ACD may be suggested to take cognizance of the observations
cited above and take further necessary action in this regard.

Submitted please.
The matter was discussed and case was re-examined. It is to submit that as per
DOPT OM No. 6/8/2009- Estt. (Pay II) dated 17-06-2016 para 7.7 (ii):

In case of deputation of Central Government employees on foreign service terms of

CPSU/ SPSU and Autonomous bodies etc. leave salary contribution (except for the
period of leave availed of on foreign service) and pension contribution/CPF
(Employer’s share) contribution are required to be paid either by the employee
himself or by the borrowing organization to the Central government.

So, as per above rule, ACD may be suggested to revise the calculations done on
N/88 and include the 4% gratuity for the leave period that was excluded in
calculations done on prepage (N/88).

Submitted Please.
It is to submit that the retirement benefits i.e. CVP, leave encashment, retirement
gratuity in respect of Dr. M. Asad Nizam, EMPC, calculated and proposed by ACD
as on ‘X’ on N/76 is checked and found to be in order.

On verifying service records, it is found that he was on leave on the date of

increment i.e. 01.07.2016 & 01.07.2017 but ACD has proposed recovery for his
leave on 01.07.2016 only at ‘Y’ on N/76. So, ACD may be suggested to review its
proposal accordingly.

Also, as per office order for foreign service at MANNU, Hyderabad Dr. M. Asad
Nizam was on foreign service w.e.f 01.11.2004 (A/N) at MANNU, Hyderabad. (C/15-
a, File Vol. 3) Hence, ACD may be suggested to:

1. Rectify the date of start of foreign service to 02.11.2004 and accordingly,

revise the recovery calculated at C/573.

2. Impose penal interest on leave salary amount i.e. 63,781/- as done in similar
cases and recover the amount towards the leave salary from his gratuity as
proposed at ‘A’ on N/76.

Submitted Please.

Dr. Ravinder Verma

AR ( PF & Pension)
06-06-2023
ACD may review and change the EOL count in Month of October from 27 to 28 days
and Amount to recovered for EOL is Rs. 9,97,205/- and Rs. 75,501/- for HPL, as per
Annexure - A & B placed at C - 319-20.

Hence, it is suggested that file may be forwarded to ACD for further necessary
action at their end.

Submitted Please.

Dr. Ravinder Verma

AR ( PF & Pension)
02-06-2023
There is a difference of Rs. 1,06,860/- in Total amount due and Total amount
received in respect of pro-rata gratuityIt is hereby submitted that as per CAG Audit
Inspection report for the period from 2000-01 To 2020-21, there were outstanding
advances granted to Dr. CK Ghosh, as mentioned in table as under:

# Voucher No & Div Purpose of Advance Amount in Remarks

Date of Rs
Advance
1. 135 Dated 08- SC Advance of Workshop 1,24,080/- Adjusted
10-2009 of IGNOU Army (Voucher No.
Community held on 09- 00182947 Dated
10-2009 08-09-2017)
2. 403 Dated 26- SSC North Zone Interface 7,00,000/- Adjusted
10-2009 Meeting on 27-10-2009 (Voucher No.
00203490 Dated
26-11-2018 of Rs.
2,87,099/-) & Rs
4,12,901/-
adjusted from
Earned Leave
encashment
3. 00026233 Dated SSC Advertisement for 2,00,000/- Adjusted
01-06-2010 holding a special (Voucher No.
meeting on Community 00183613 Dated
College to be held on 21-09-2017)
 02/06/2010
4. 436 Dated 19- SSC Adv. For Interface 81,400/- Not Adjusted
01-2010 (14532) meeting of Community
College EAST Zone on
21/01/2010
5. 1541 Dated 17- SSC For holding of exhib. 10,00,000/- Rs. 6,00,000/-
02-2010 Held during the month Not Adjusted
(16277,16279,1 of March & April 2010 (Voucher No.
6281,16283,165 – 5 RC (Delhi-I, 16509 & 16279
09) Banglore, Mumbai, for Rs.4,00,000/-
Guwahati, Kolkata) stands cancelled)

The amounts listed under S.No. 1 to 3 (Rs. 1,24,080/- + Rs. 7,00,000/- + Rs.
2,00,000/-) have been adjusted in ODLsoft.

However, there is no record of adjustment against S.No. 4 for Rs. 81,400/- & for
S.No. 5, Out of Rs. 10,00,000/-, Voucher No. 16509,16279 for amount of Rs.
4,00,000/- stands cancelled due to non-issuance/ non-release of payment.

In view of the unsettled advance as stated above, ACD with approval of the CA may
take necessary action to release the Gratuity & Salary after withholding the advance
amount i.e. Rs. 6,81,400/-.

Submitted Please.

It is hereby submitted that there are outstanding advances granted to Dr. CK Ghosh,
as mentioned at N/47. As per the table on N/47, the amounts listed under S.No. 1 to
3 (Rs. 1,24,080 + Rs. 7,00,000 + Rs. 2,00,000) have been adjusted in ODLsoft, as
recorded on N/49.
 .

It is hereby submitted that there are outstanding advances granted to Dr. CK Ghosh, as
indicated in the Audit report as of N/47. As per the table on N/47, the amounts listed
under S.No. 1 to 3 (Rs. 1,24,080 + Rs. 7,00,000 + Rs. 2,00,000) have been adjusted in
ODL, as recorded on N/49. Also, an unspent balance of Rs. 4,12,901 from the amount of
Rs. 7,00,000 adjusted from his Earned Leave encashment, as mentioned in N/39.

However, there is no record of adjustment against S.No. 5 & 6, which is of total Rs.
10,00,000 + Rs. 81,400. This matter is currently under investigation by the F&AD.
Furthermore, according to ‘X’ on N/55, Dr. CK Ghosh's last month salary and gratuity
are currently withheld. Whereas, the salary section states that his last month salary was
released by the concerned RC, and an LPC was issued by RC, which is placed at CP-426
for your reference.

In view of above, ACD may kindly review and clarify:

1. Whether the last month salary in respect of Dr C K Ghosh has been released, if so, place
on records the documents/approval of CA.
2. As regards, comments of Audit at N/50 i.e. imposing of penal interest, the same may be
considered and ACD may kindly calculate and place on records the amount of recovery
due from the gratuity of Dr CK Ghosh.

Submitted Please.
It should be noted that IGNOU, being a vacation department, restricts vacation benefits to
academic personnel only, and the employee in question is not entitled to vacation.
Therefore, the matter should be reviewed in accordance with the terms and conditions
specified in rule 7.6(c)(iii).

Furthermore, as per the information provided by Consultant ACD in note N/122,

paragraphs 2 and 4, the case should be examined based on the rules mentioned in the
relevant Office Memorandum (OM) dated 09-10-2020 for the demand of 4% gratuity.

It is to submit that F&AD has received a leave salary of Rs. 9,52,631/- and F&AD has
already expressed his opinion regarding it on X on N/120. Hence, concurrence is not
required in this case and ACD may address this matter administratively.

Submitted Please.

Dr. Ravinder Verma

AR ( PF & Pension)
26-05-2023
It is noted that Annexure 11,14, and the office order regarding the merging of repatriated
staff from the former DEC with the authorized staff strength of IGNOU duly approved by
CA, as requested by the F&AD at X on N/57, have not been documented in the file.

Furthermore, considering the audit observations mentioned in Notesheet-54 and the

subsequent response provided by the ACD in N/58, N/60-61, it has been observed that
the file has not been forwarded to the Audit cell since then. Hence, it is suggested that
we may seek opinion and comments of Audit to ascertain the further action in this matter.

Submitted Please.

Dr. Ravinder Verma

AR ( PF & Pension)
26-05-2023