INTRODUCTION

Every day at school, we always hear spoken announcement from our

teacher, headmaster, or the member of students’ organization. We also can
read announcements on the notice board. Moreover, both of spoken
announcement and written announcement have similar function, which is to
give information to the public. Thus, in this module we are going to discuss
about announcements in our daily school activities.

ACTIVITY 1: WHISPER GAME

1. Make a group of nine and make a line.

2. The first student read a brief announcement prepared by the
teacher.
3. The first student whispers the announcement to the second
student.
4. The second student also whispers it to the third and do it all until
the last student.
5. The last student tells loudly what he/she has heard.
6. If the announcement is true, the team wins.

ACTIVITY 2: VOCABULARY

Find the meaning of the following words!

Precede (V) : …………………………………………………… Partnership (N) : ……………………………………………………
Devise (V) : …………………………………………………… Application (N) : ……………………………………………………
Enquire (N) : …………………………………………………… Counselors (N) : ……………………………………………………
Demands (N) : …………………………………………………… Admission (N) : ……………………………………………………
Excited (Adj) : …………………………………………………… Allocate (V) : ……………………………………………………

ANNOUNCEMENT

Announcement is one of the short functional texts. In English verb of announce had a meaning
“make a formal public declaration about a fact, occurrence, or intention.” Thus, Announcement is
an official notification about something, whether written or spoken which presented to the
public. Moreover, the social function of the text is to make a formal written notice of certain
events this has happened or going to happen.

Look at the following example!

Written Announcement
English Speech Contest
For all students of SMK Negeri 1 Negara, we announced English Speech Contest will be held on
Tuesday, April 17, 2018 in the Hall of SMK Negeri 1 Negara. All of the classes have to choose one
of their members as the representative of the class to join the contest. The issue of the contest is
“The Importance of English for Our Future.” For more information, visit the committee’s English
Speech Contest in OSIS room. Thank you.

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Spoken Announcement
“We will discuss and practice to make a narrative text so all of you should bring a dictionary in
next English lesson. No excuse to student who don’t bring the dictionary because it helps you in
learning English. Thank you and see you next week.”

Kind of Announcement Texts

There are so many kinds of announcement text, such
as:
• Announcement of missing people,
• Obituary,
• News of marriages,
• Birthdays, inaugurations and births,
• Winner announcement,
• Job vacancy,
• Advertisement,
• Activity / event report, and
• Notice / appeal from the government.

Generic Structure of Announcement

The structure of announcement consists of opening, contents and closing.

THE ENGLISH CLUB

Celebrating 44th anniversary of SMK NEGERI 1 NEGARA, we Opening

will hold an English Contest.
Day : Thursday
Date: August 2, 2018
Time: 08.00 – 12.00 a.m. Content
Each class must participate in the following contest:
– Story Telling Contest
– Speech Contest
The contest will be judged by the English teachers.
Closing
For further information, please contact Mr. Suryanandha.

• Opening is stating the purpose of the announcement. The text contains what event will be
held.
• Content is stating Day and Date and Stating Place. The text contains when and where event
will be held.
• Closing is Informing Sender of the announcement. The text contains name of the person who
will be contacted to get the further information.

Language Features of Announcement

• Simple Present Tense
The simple present tense is one of several forms of present tense in English. It is used to
describe present situations, fixed arrangements, and instructions or directions. The simple
present tense is simple to form. Just use the base form of the verb:
• Subject (I, You, We, They) + Infinitive (Verb I)
Example:
We hold a SMKNA Family Gathering in Botanical Garden of Bedugul.
• Subject (He, She, It) + Infinitive (Verb I) + -s/-es
Example:
Please bring a dictionary because it helps you in learning English.

1. To express present situation:

The Basket Club of SMK Negeri 1 Negara opens recruitment for new members.
2. To express fixed arrangements:
The English Examination starts at 09.00.
3. To give instructions or directions:

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 Bring a dictionary in next English lesson.

• Simple Future Tense

The simple future refers to a time later than now. It is used to describe a
future event. The simple future is used:
• Subject + will + Infinitive (Verb I)
Example:
The English class will start soon.

• Conjunction
A conjunction is a part of speech that is used to connect words, phrases, clauses, or sentences.
Conjunctions are for, and, nor, but, or, yet, so, because, etc.
Example:
For more information, please contact our English teacher Miss Nana or Mr. Indra.

• Day and Date

Writing date in English is going to be different to the Indonesian. We have to start with the day
first and follow by the month, the date and the year.
Example:
The members of English Club have to go to the library on Sunday on December 28, 2018.

• Preposition
A preposition is a word used to link nouns, pronouns, or phrases to other words within a
sentence. Prepositions are usually short words, and they are normally placed directly in front
of nouns. In some cases, you’ll find prepositions in front of gerund verbs. Some preposition are
commonly used in announcement text are on, in and at. On is used to express day, date and
month, In is used to express location, and At is used to express hour.
Example:
The students have to collect the paper in my office on Friday at 2 p.m. on December 1, 2018.

ACTIVITY 3: READING COMPREHENSION

Reading the following texts and answer the questions!

Text 1
Announcement
The English Debating Club (SDC) opens registration for new members. The club holds Every
Thursday from 16.00 to 17.00 at the school hall for registration, please contact.

The Advisor of English Club

Questions:
1. When do the members of the club have meeting?
………………………………………………………………..………………………………………………………………..
2. Where does the registration opening?
………………………………………………………………..………………………………………………………………..
3. How long does the registration opening?
………………………………………………………………..………………………………………………………………..

Text 2
WE CAN HELP!
To all of the twelfth grade students, we are approaching the end of our days at SMK Negeri 1
Negara. Soon, we will leave this lovely school. Let's leave something memorable for the school
and for the students in need. Do not ruin your uniforms by spraying them with paint. Do not
throw away your books. Donate your books and uniforms to the tenth and eleventh graders. You
might never know that your books and uniforms are badly needed by some of them. Give the

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stuff to Mr. Broto at the staff office. The school is going to distribute the stuff to the needy
students. Come on pals, don't be foolish, and let's do something
useful.

I Putu Arta
Chief of Students Organization

Questions:
1. Why did I Putu Arta write the announcement?
………………………………………………………………..………………………………………………………………..
2. What should students do if they want to donate their uniform?
………………………………………………………………..………………………………………………………………..
3. From the text we can conclude that the twelfth graders are going to?
………………………………………………………………..………………………………………………………………..

ACTIVITY 4: COMPARING ANNOUNCEMENTS

Based on the two announcements in activity 1!

1. What are the similarities of those announcements?
2. Analyze the differences between those announcements?
Analysis Text 1 Text 2
Topic
Target reader

Paragraph details

ACTIVITY 5: IDENTIFYING STRUCTURE

Identify the structure (Opening, Contents, and Closing) and the language features are used in
the two announcements in Activity 1! Give signs beside the texts! Then compare your analysis
with your friends!

ACTIVITY 6: USING SUITABLE WORDS

Complete the following sentences with the suitable words in the box!
Cancelled Open Invite Questions Stop by
Ranging Contact Questions Attend Attend
1. This summer camp is intended for students ………………………………… from
grades 10 – 12.
2. Please review your grades and please follow up with your teacher
if you have …………………………………
3. The exhibition will ………………………………… on April 5 and 6 our school
auditorium.
4. parents can ………………………………… to visit teachers between 2 until 3
today if they have questions about their children.
5. Please encourage your child to ………………………………… the peer tutoring
held by the school.

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6. Members of Global Reach Team ………………………………… you to take part in the basketball tournament
on April 8.
7. The tournament this coming may is ………………………………… due to the current inclement weather.
8. You have been selected as the ………………………………… of our school to the trip.
9. Registration is now ………………………………… for the students who are interested in taekwondo club.
10.If you missed the meeting and want to know about the practice schedule, ………………………………… Coach
James at 0898222011102.

DERIVATION (NOUNS FROM VERBS)

Derivation is the word formation process in which a derivational affix attaches to the base form of
a word to create a new word. Affixes, which include prefixes and suffixes, are bound morphemes.
Morphemes are the smallest linguistic unit of a language with semantic meaning. Bound
morphemes, unlike free morphemes, cannot stand alone but must attach to another morpheme
such as a word. For example, the following two lists provide examples of some common suffixes
with definitions in English:
Suffixes
Suffixes Verbs Nouns
… -al Refuse Refusal
… -ance/ -ence Attend Attendance
… -ation/ -tion Register Registration
… -sion Decide Decision
… -ure Depart Departure
… -ment Amuse Amusement
… -age Marry Marriage
… -ery Bake Bakery
… -ing Write Writing

Announcement
We are sorry to inform that the bazaar event (February 23, 2018) has been cancelled. After a day
of discussion between the teachers and the committees, the event had to be cancelled due the
bad weather in our region. We are extremely upset about this decision, but this cancelation is
good for us all. We are terribly sorry to all students who helped us, and who had stalls at the
event.
Thank you for your support. We hope we can work together again in different event.

Bazaar Committee
Look at the bolded words! Those nouns come from “discuss, decide, and cancel”. Those nouns
are called derivation nouns. A derivation noun derive from a verb from, you can take certain
suffixes “-tion, -sion, -ance, and others”, add them to verbs, and produce derivative nouns. A
suffix normally marks a word as an adjective, verb or noun. A suffix is placed at the end of the
word.

ACTIVITY 7: DERIVATIVE NOUN

Change the following verbs into nouns and find out the meaning!
No Verbs Nouns Meaning
1. Pack
2. Evaluate
3. Arrange
4. Confuse
5. Inform
6. Promote

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No Verbs Nouns Meaning
7. Arrive
8. Revise
9. Close
10. Argue

ACTIVITY 8: USING THE SUITABLE WORDS

Complete the following sentences with the suitable words in Activity 7!

1. a. Students will get certificate of ………………………………… and project completion.
b. Students are hoped to ………………………………… in the next month’s project.
2. a. We regret that our new rules ………………………………… the students.
b. The ………………………………… about the requirements can be answered by Mr. Sammy.
3. a. We will ………………………………… at the valley at 9.30 a.m.
b. The ………………………………… of the school bus at this halt has been changed.
4. a. The ………………………………… of the paper is not accepted by the teacher because of some mistakes.
b. You should ………………………………… the proposal once again before you submit it.
5. a. The participants must ………………………………… their own belongings into a box.
b. The ………………………………… will be delivered on Tuesday at 2 p.m.
6. a. The ………………………………… of the school is caused by the lack of students.
b. Students must ………………………………… the books when the have an exam.
7. a. The students ………………………………… with the teacher about the new regulation.
b. The ………………………………… of the parents is accepted by the headmaster.
8. a. Student must ………………………………… the books after they read them.
b. The ………………………………… of chairs is done by the committee of the event.
9. a. Students can get the further ………………………………… in the notice board.
b. Teachers will ………………………………… you about the new schedule.
10. a. The judges ………………………………… the result of the audition objectively.
b. There will be an ………………………………… about the school activity.

LISTENING SKILL

We must have ever heard announcements at school or other

circumstances. In this part, you are going to be tasted how well you have
understood English.

ACTIVITY 9: LISTENING COMPREHENSION

Listening and complete the following announcement and answer the questions!
Before I ………………………………… today sociology lecture, I’d like to ………………………………… with you
about the papers that you should be ………………………………… on. As you know the topic for
the paper is the relationship between Gun Control and Violence. The paper itself
is due in ………………………………… but I would like to see your outline by ………………………………… of
this week so that I can be sure that you are on the right track with the assignment.
Questions:
1. What is the announcement about?
………………………………………………………………..………………………………………………………………..
2. What is the purpose of the announcement?
………………………………………………………………..………………………………………………………………..

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 SPEAKING SKILL

We have discussed the social function, structure, and language features of asking for and giving
information about announcement. In this part, you are going to be tasted how well you speak in
English, especially in giving announcement.

ACTIVITY 10: TELLING ANNOUNCEMENT

You are a class leader. Yesterday, you had a meeting to discuss the
activity to celebrate sport day. Announce the result of the meeting to
your classmate!
Sport day activity
1. Flag ceremony (March 10, 2018 at 5 p.m.)
Clothes: Sport Uniform
2. Class basketball competition (March 10, 2018 at 6 p.m.) and a
team for each class (choose five persons)
3. Prize:
I : Rp. 500.000
II : Rp. 400.000
III : Rp. 300.000

WRITING SKILL

You must have ever read many announcements. In this part, you are going to be tasted how well
you write in English, especially writing an announcement about school activities.

How to Write an Announcement Letter

• Be straightforward and concise. Write your announcement letter in a straightforward and
concise so way the reader can get the information quickly and be able to refer to it easily.
• Keep it short. ...
• Motivate others to achieve the same objectives. ...
• Use the letter for your advantage. ...
• Write to avoid questions later. ...
• Avoid nonsense.

“Education comes from

within; you get it by struggle
and effort and thought.”
- Napoleon Hill -

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 ACTIVITY 11: PROOFREADING AN ANNOUNCEMENT

Proofreading this announcement!

Pay Attention to All Tenth Grade Students!

You have to join in one or two extracurricular activities. This is extracurricular activity in our
school and the meeting days.
1. Monday : Mekidung, Mejejaitan, and Pesantian
2. Tuesday : Football Club and Volleyball Club
3. Wednesday : English Club and Japanese Club
4. Thursday : Scout and Junior Red Cross Youth
5. Friday : Traditional Dance and Modern Dance
You have to fill the registration form provided in the library and choose one of them. There will
be introducing from each extracurricular activities after the flag ceremony. You can make a
decision after watching their performance. We hope you can be participated as soon as
possible. Thank you.

The Headmaster of SMK Negeri 1 Negara

I Putu Wardana, S.Pd

ACTIVITY 12: WRITING AN ANNOUNCEMENT

Write an announcement based on the following situations!

1. Writing Creative about our school for wall magazine. Collect it before April 1.
2. Football matches between SMK Negeri 1 Negara VS SMK Negeri 2 Negara at Pecangankan
Football Stadium. Date on Saturday, 4 April at 3 p.m. All of the students must be there to
cheer up the team.
3. “Clean and Green Classroom Competition.” Date: Thursday, March 27. All of the class must be
prepare for it.

HIGH ORDER THINKING

………………………………… forms for admission under Right to Education Category can be ………………………………… from
the school’s office only from November 1, 2018 to November 12, 2018 during working hours (8
a.m. to 3 p.m.).
A. Apply, collection D. Applicated, collection
B. Applicated, collects E. Application, collected
C. Application, collection

REFLECTION

Please give a tick (√)!

No Statements Completely Sufficiently Partially
1. I know how to make
………………………………… ………………………………… …………………………………
announcements.
2. I can understand all kinds of
………………………………… ………………………………… …………………………………
announcements.

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No Statements Completely Sufficiently Partially
3. I can announce something. ………………………………… ………………………………… …………………………………

Let’s think!
Have you ever ignored an announcement? What is happened then? We know that
announcements are important, especially when we are the target readers or listeners. Make sure
read and listen the announcement carefully because it informs you about something important.
After you learn this module, what do you get from it?

SELF – ASSESSMENT

After you learn this chapter, how is your mastering towards the following materials? Give a tick
(√) to the box that you deem appropriate!
No Statements Inadequate Fair Good Excellent
1. Social function of asking
and giving information
………………………………… ………………………………… ………………………………… …………………………………
about announcement of
school activity.
2. Structure of asking and
giving information about
………………………………… ………………………………… ………………………………… …………………………………
announcement of school
activity.
3. Language features of
asking and giving
information about ………………………………… ………………………………… ………………………………… …………………………………
announcement of school
activity (verbs to nouns).

DAILY ASSESSMENT

Answer the following questions clearly ad correctly!

This text is for questions 1 to 4
1. What is the theme of the event?
……………………………………………………………………………………………………
SMK Negeri 1 Negara is hosting its
2. What is the kind of the event?
42nd Annual Intergenerational Prom
……………………………………………………………………………………………………
Thursday, April 21, 2019 from 4 p.m. to 7 p.m.
3. What will the participants not see or get
“A Knight in Paradise”
in the event?
Free to all senior students
……………………………………………………………………………………………………
Live Music, DJ, Gala Dinner, and Modern Dance
4. What you can conclude from the text?
……………………………………………………………………………………………………

This text is for questions 5 to 7.

To: All X Grade students
On Monday, March 20, 2018, English class will
be held in Ulun Danu Temple. This activity will
be organized by Mrs. Indah. Students must
bring their own meals and drinks. Bus will be
depart at 7 a.m. Students must not be late.
Thanks.

5. What us the announcement about?

……………………………………………………………………………………………………

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6. What should student prepare to bring?
……………………………………………………………………………………………………
7. From the text, we know that students …
……………………………………………………………………………………………………

This text is for questions 8 to 10.

Pay attention please! Our friend, Sonya, is
hospitalized today because of typhus. Today
we would like to visit her. Each student must
collect Rp 3.000 to buy a parcel for her. We will
go to the hospital at 2 p.m. Please inform me
who would like to go to accompany me! Thank
you.

8. Who might announce this information?

……………………………………………………………………………………………………
9. What does the speaker announce?
……………………………………………………………………………………………………
10.What should the students do after hearing this announcement?
……………………………………………………………………………………………………

This incomplete text is for questions 11 to 13.

11.What is the announcement about?
Registration is now open for the 2018 High
……………………………………………………………………………………………………
School Scout Camp. It is intended for 10 grades 12.Who can participate in the activity?
students and Bantara from 11 grades. This
……………………………………………………………………………………………………
camp will be daily from October 31 to 13.What is the purpose of the text?
December 1, 2018 with the camp running from
……………………………………………………………………………………………………
8 a.m. to 5 p.m. There will be held in Bumi
Perkemahan Cekik. For further information,
please contact Mr. Agus at 982 – 19586 or Mrs.
Yanti at 082 - 19836.

DAILY ASSESSMENT

Answer the following questions clearly and briefly!

1. What is the definition of announcement text?
………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………..
2. Arrange the following sentences into a good announcement!
A. The cleaning activity will begin at 6.30 a.m.
B. For all students.
C. Each student must bring the cleaning tools.
D. Our government will visit our school next Thursday.
E. Thank you for your information.
F. Therefore, we should clean our school tomorrow.
………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………..
3. Translate the following announcement into English!
“Perhatian semua siswa, besok akan diadakan lomba lari untuk memperingati
hari olahraga. Semua siswa harus memakai pakaian olahraga. Terima kasih.”
………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………..
4. What is the meaning of the following words?
A. Improve – improvement
………………………………………………………………………………………………………………………………………………..

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 B. Approve – approval
………………………………………………………………………………………………………………………………………………..
5. Write a spoken announcement about final football match
between your school vs. SMK Negeri 5 Negara. The match
will be at 4 p.m. in Lapangan Umum Negara.
………………………………………………………………………………………………………………………………………………..
………………………………………………………………………………………………………………………………………………..

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