Republic of the Philippines

COMMISSION ON ELECTIONS
Manila

RULES AND GARCIA, George Erwin M. Chairman

REGULATIONS ON THE INTING, Socorro B. Commissioner
CONDUCT OF THE CASQUEJO, Marlon S. Commissioner
SYSTEM O}. FEROLINO, Aimee P. Commissioner
CONTINUING BULAY, Rey E. Commissioner
REGISTRATION OF MACEDA, JR., Ernesto Ferdinand p. Commissioner
VOTERS TOR THE CELIS, Nelson J. Commissioner
NATIONAL AND LOCAL
ELECTIONS.
X------- ----- --- ----- --------- -X
Promulgated.January LO12024

RESOLUTION NO. 10S63

Pursuant to ttre powers vested i', it by the constitution, the omnibus
Election code, Republic Act No. 8189; Republic Act No. 91g9 as amended
by Republic Act No. 10590; RepubLic Act No. 10366; and Republic Act No.
10367 and other reiated registration and election 1aws, the commission
on Elections (Commission) RESOLVED, as it hereby RESOLVES, to
promulgate the following rules and regulations that will govern the
resumption of the system of continuing registration of voters lor regular
and special elections, ald other electoral exercises:

SECTION 7. Declaration of Policg. - The Commission adheres to

the following policie s:

1. Establishment of a clean, complete, permanent and updated list of

voters through the mandatory taking of pLtotograph, fingerprints and.
signahre (biometics ) in the registration process.

2. Enhancement of voters' registration experience, promotion of gender

equality, ald provide a gender sensitive, convenient, credible and
well managed registration system/process which is inclusive,
p articip atory and non-discriminatory.

S.EC. 2.
Gender Sen'sitiae Registration Sgstem,/process _ In the
conduct of registration, the Election officers (Eos) shall ensure full access
to registration processes of women who care for sma1l children and
encourage the Locar Government units (LGUs) through the local Gender
and Development Focal Point system (GFps) office, to open their Day care
Centers during registration days, at no cost to the Commission.
2024 Re:unplion ofSt:sten ofconli flit\ Registration oJlbterylor 2025 National a d LocolElections

Cultural practices and ethnic traditions in certain areas must be

respected and taken into consideration, in the encoding of demographics
and taking of biometrics data, especially involving women registrants.

CHAPTER I
FILIITG OF APPLICATION

SEC. 3. Schedule and Conduct of Regtstratlon of Voters -

Reception of applications for registration shall be from February 12,20.24
to September 3o'2024, except on March 28,29 and 3O, 2o24 (Maundg
Thursdag, Good. lHdag and Black Seurdagl. Applications for:
1. Registration, transfer, change / corrections of entries in the
registration records, reactivation of registration records,
inclusion of registration records and reinstatement of name
in the list ofvoters, and tralsfer of registration records from
foreign service post (foreign post) to local; and

2. Updating of records of Persons with Disabilities (PWDs),

Senior Citizens (SCs) and members of Indigenous Peoples'
(IPs) or Indigenous Cultural Communities (ICCs) and
Persons Deprived of Liberty (PDL).

shall be personally filed at the Office of the Election Officer (OEO) of the
city/municipality/district where the applicant resides, during office hours,
from 8:00 AM to 5:OO PM from Mondays to Fridays, including Saturdays
and Holidays, except when declared otherwise by the Commission.

Online filine of aoolication for reactivation ; reactivation wittr transfer

of resistr ati on within or wi th correction of entries; reactivation with
tran sfer within and correction of entries; and reactivation with updatins of
records of SCs and PWDs, pursuant to Resolution No. 107151, shall be
continuously received by the OEOs, through their official email addresses
until Septembet 7. 2024.
Wheo oecessary, the Commlssion may adopt a
modifled
reglstratloa work week schedule, adJust or suspend the registration
period.

SEC. 4. Tlansfer of Regi.stration Venue - The EO, subject to the

approval of the trrovincial Election Supervisor (PES) and confirmation of
the Regional Election Director (RED), may transfer the venue of
registration to a biqger or more soacious veaue, including but not limited
to malls and commercial establishments, with or without an edsting
Memorandum of Agreement (MOA) with the Commission, provided that the
same shall be without cost to the Commission, to accommodate a
signilicant number of applicants and to ensure compliance with standard
1
Resolution No.10715 entitted,- RUI-ES ON [r] ONUNE FlLlNG, RECEmON, AND PROCESSING OFAPPUCATIONS FOR REACTIVATION WITH
CORRECTION OF ENTRIES, REACTIVATION WITH TMNSFERWITHIN THE SAME CITYIMUNICIPALITY/DISTRICT, AND REACTIVATION WITH
TRANSFER wlTHIN AND CORRECION OF ENTRIES, AND VIRTUAI VERIFICATION OF THE IDENTTTY OF THE APPUCANTS; AND [2]
ALTERNATIVE PROCEDURES ON THE FILING OF SA]D APPLICATIONS AY SENIOR CI11ZEN5, PERSONS wlTH DISABIUTIES AND PERSONS
DEPRIVED OF UBERTY", promulSated onAugustrl,2o2l .
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202J Resmrytio oJststat oJ Coflinitlg Registratio ofvote\ for 2025 Natiohal a d l,ocal Elections

health and safety protocols. The RED shall notify the Election and
Barangay Affairs Department (EBAD) of the said transfer of registration
venue within two (2) days from confirmation of the same.

For NCR, Davao City, and Zarnboanga City, the RED shall approve
such transfer of registration venue, subject to the confirmation of the
Executive Director (ED). Upon confirmation, the RED shall notiff EBAD in
writing of the same. Notice of transfer of registration venue shali be posted
at the bulletin boards of the oEO and city/municipal hall, copy furnished
the local representatives of citizens' arms and registered potificar parties.

SEC. 5. Period. of Filing, posting, Hearing and

Approua.l,/Disapproualof Appltcations. -All applications for registration
sh all be heard and processed on a quarterly basis. For this purpose, the
Election Registration Board (ERB) shall meet and convene based on the
following schedule:

Perlod to fiIe Last day to Last day to llle Heatlag aad

applicatioas post llotice of oppositioa to approval/disappro
Heariag wlth applications val of applications
List of
Applicaats
February 12,
2024 to March April5,2024 Aprll 12,2024 Aptil. 15,20124
27, 2024
April 1, 2O24 to
June 30 2024 Ju1 5,2024 July 12,2O24 July ls,20.24
July 1, 2O24 to
September 30, October 4,2024 October 1 1, October 14,20.24
2024 2024

If the last dav to post notice file

o tions and schedule of
ERB hearinE for ap /disa falls on a holidav or a non-
workins dav. or declared non-workine dav due to calamities. the same
shall be do ne on the next workins dav . Notice of such resettins shall
be oosted ia the OEOs and citv/m unicipal in boards coDv
furnished accredit ed citizens' arms and other c ivic orEa nization
existias in the loc alitv.
SEC. 6. La,st Dag Registratton Scenqrio - During the last day of
registration, ttre following procedures shall be observed:

a. If at 3:00 p.m. of the last day of the registration period,

there are still persons waiting in line to file their
applications for registration within a thirty-meter (30m)
radius from the OEO, the Election Assistant (EA) shalt,
without delay list down their names consecutively
numbered;

b. These applicants shall be called by announcing each

name repeatedly three (3) times in the order in which they
were listed. Any applicant who is not present when
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 2021Res|nrytiorl ofsj,sten oJ Contu *tg Regist/atio, oft otets fot 2025 Natio at ah(lLocal Elections

his/her name is called shall no longer be allowed to file

his/her application for
registration/ transfer/ reactivation ;

c. If the applicant is present when his/her name is called

his/her application shall be processed and his/her
biometrics data cap tured. The same shall con tinue,
uatil all those listed s ha 1l have been proc essed. This
procedure, shall be followed whether the EO has issued
queuing numbers or any other similar systems; and

d. Any application filed where the applicant,s biometrics

data has not been captured as provided herein, shall be
considered deemed not filed and should not be submitted
to the ERB for hearing.

SEC. 7. Augm.ento;tton Regi.stratlon Teann_ Upon the

recommendation of the concemed REDs, the commission En banc wlll
dispatch personnel from OREDs, OpESs,, and other Offices/Department
of the commission, in cities with expected huge number of registrants as
Augmentation Registration Team (AR?) during the last three (3) weeks of
the remaining period of registration.

_ SEC. 8. Express-lanc for persons urith Disahllittes (pWDs),

senior citizens (scs) and pregnant Appltcants. -The Eo shall adopt a
systematic procedure to speed up the registration process in ordei to
minimize queuing of registrants and avoid inconvenienle in the processing
of applications.

During the registration, the Eo shall provide an express lane for the
exclusive use of the PWDs, SCs and pregnant applicants.

SEC. 9. Sateltite Registration - A. To ensure wider voter

participation, the OEO, composed of not more than five (5) p ersonnel per
Voter Resistrati on Machine MRMI ail ation shall conduct satellite
registration of voters in each barangay within the
city/municipality/district, subject to the approval of the pES, or the RED
in case of NCR, Davao City, and Zamboanga City, in the following venues:

1. Barangay Halls/Centers;
2. Public and Private Schools and Universities;
3. Malls and Commercial Establishments; and
4. Other Public and Convenient Places.
For this purpose, the OEO shall have the authority to facilitate and
coordinate with the concerned barangay officials, universitJr and school
heads, establishment or mall owners/administrators, citizens' arms and
other election stakehotders for the establishment of satellite registration of
voters or the transfer of registration to a bigger venue to accommodate the
influx of registrants.
Forsatellite reqistration in malls and co mmercial
establish ments that req uires the exe cutioa of a MOA. the OEOs shall
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2024 Rcrunption oJsystent oJ Contituting Reeistario o/ yoten lot 2025 National @t.l lrcal Elections

use the uniform template of the MOA. as approved bv the Commission

En Banrc, coov attached as Annex tA'.
The above provls ion is without preiudice for the conduct of at
least oae (11 Proviace-wide Centralized Satellite Reeistration of
Voters in hiehlv populated ve nu e withia the province.

B. Any interested party may request for the conduct of satellite

registration, in addition to the mandatory establishment of satellite
registration, subject to the approval of the PES concerned. Accordingly,
the EO shall assess, evaluate, and recommend action to the PES on the
said request subject to the following conditions:

a. The number of prospective applicants in the proposed venue

shall not be less than TWo Hundred (200);

b. Public or private buildings where satellite registration will

be conducted shall not be owned, leased or occupied as
residence by any incumbent
national/city lmwnicipal/barangay officials or of any person
who is related to any national/city/municipal/barangay
officials w'ithin the fourth civil degree of consalguinity or
affinity, or leader of any political party, nor in any building
or surrounding premises under the actual control of a
political pa.rty or religious organization;

c. Written notices of the schedule and venue of satellite

registration shall be posted in the bulletin boards of the
OEO and the city/municipal/barangay hall;

d. Arrange with the LGU, through the Department of Interior

and Local Government (DILG), or w'ith the requesting party
for the transportation of VRMs, forms/supplies including
COMELEC personnel;

e. Ensure that the database is backed-up before conducting

the satellite registration; and

f. Shall be at no additional cost to the Commission.

SEC. 70. Special Satellite Regi"stration - There shall be exclusive

special satellite registration for:

1. Youth (Katipunanng Kabataanl;

2. SCs;
3. Women;
4. PDL;
5. PWDs; and
6. Members of IPs, ICCs and PDL.
The EOs shall showcase the events of special satellite registration
and conduct extensive and massive campaign to ensure wider voters'
participation.
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2024 Resunption of[.'vste]n oJ Conlitllttg Registatio oJl'otels for 2025 Natiotlal afid Local Electiohs

A. Upon approval of the PES, or the RED in case of NCR, Davao City,
and. Zamboanga Ctty, of the special satellite registration for SCs,
PWDs, Women, IPs/ICCs, and other members of the vulnerable
sectors, the EO shall coordinate with the concerned non-
governmental organization/ network empowering said sectors such
as Organizations of Persons with Disabilities [OpDs], persons with
Disabilities Afiairs Office [PDAO], Senior Citizens Affairs Offices,
Organizations of Senior Citizens, Women, and Indigenous people
Sector, or with the Indigenous Peoples Mandatory Representative
[IPMR]) existing in their locality for the said activity.

B' For PDL, the special satellite registration in detention centers/iails

shall be conducted in accordance w"ith the following guidelines:

Number of Qualilied
Applicants Number ofDays

I to 249 1

25O to 499 2

500 to 749 a
r)

750 to 999 4

1,000 and above 5

For cities with two or more districts and the

detention/jail/correctional facility is located in one (1) of the
districts, all EOs in the said city may conduct special satellite
registration in the facility for PDLs who are residents under their
jurisdiction, subject to the conditions above-cited.

A PDL who shall be eighteen (18) years of age on election day

and/or is committed inside the detention center for at least six (6)
months immediately preceding the election day, may register as a
voter.

For those who are already registered voters, they may apply for
transfer of registration records as warranted by the circumstances.

In the conduct of the PDL special satellite registration, the EO

shall:

1. Before the scheduled PDL special satellite registration:

a. Coordinate with the Jail Warden in the

Provincial/City/Municipal Jail or other
detention/jail/correctional centers to determine the
approximate number of qualified pDL applicants and ensure

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2024 Resu tptio ofsistem oj-Contin ing Regisr,t tilrD ofrbers lor 2025 Natio al and Local Eleclior?i

maximum security of COMELEC personnel aswell as theVRMs

and its peripherals;

b. Conduct ocular inspection on the proposed registratjon site

within the premises of the Provincial/City/Municipal Jail or
other detention/jail/correctional centers, taking into
consideration the number of COMELEC personnel and the
VRM to be installed; and,

c. Post written notice of the schedule of the special satellite

registration in the detention/jail/correctional centers where
said registration shall be conducted and in the bulletin board
of the OEO.

2. During the special satelllte reglstratlon:

a. Adopt a system of processing the application to minimize
queuing and speed up the registration process.
Procedures in the reception of application and capturing of
biometrics enumerated in this Resolution shall apply;

b. In case the special satellite registration is more than one (1)

day, the EO concerned shall not leave the VRM and its
peripherals in the detention / jarl/ conectional centers; and,

c. Subject to existing policies, rules and regulations of the

BJMP/BuCor and Provincial Jails, watchers/representatives of
political parties, citizens' arms and other civil societies shall be
allowed to witness/ observe the proceedings.

In Secs. 9 and of this Rule, the EO shall submit to EBAD and

1O
Vulnerable Sectors Office (VSO), through the OpESs and OREDs, a
monthly report on the approved satellite and./or special satellite
registrations indicating the city/municipality/district, schedule date of
registration, venue, and projected number of applicants per application
type, not later than the 5e day of the succeeding month. In case of
special satellite registration, the report shall indicate the different
vulnerable sectors covered by such special satellite registration.

Notice of schedule and venue of satellite registration shall be posted

at the bulletin boards of the oEo and city/municipal halls, copy furnished
the local representatives of citizens' arms and registered political parties.

Likewise, the Information T echuolow Department IIT Dl shall

cause the postins ofthe sch edules and veaues ofsatellit ere tration
in the Coaelec Website.
The vso
of the commission shall coordinate with the stakeholders
for SCs, PDLs, PWDs, and ICCs/IPs for the conduct of sSmchronized
special registration day by the OEOs in ttreir areas of jurisdiction.

SEC. 71, Szbmisstoa of Report on Weeklg Registratlon Output.

- The OEOs shall submit to the EBAD, through their respective OpESs

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2024 Rcsl.tntptio oJsvstent oJ C.ontimtitlg Registation oJ L'oters lor 2025 National.n l Local Elections

and the OREDs, a report on the weekly registration output, covering all
types of applications received and processed during the week, includinq
those conducted throueh satellite registration and Register Anl'where
Proiect. The said repo rt shall be submitted to EBAD not later than 1O:OO
a.m. of the next Monday immediately after the registration week, using a
standard format to be provided by the said Department for purposes of
uniformity.

SDIC. 72. Procedure ln Case of Defec,ttu VRM and./or tts

Perlpherals. - In case the VRM and/or its peripherals become defective
during the registration period, application for reeistration , transfer of
regl str ation re co rds, chanse/correction of entries in the resistration
records reactivation of resistration records, inclusion of resistration
rec ords reinstatement of name in the list of voters ard transfer from
foreien Dost to local shal1 be received but shall not be processed.

The EO through the PES, upon certification by the Computer

Maintenance Technologist (CMT), shall inform immediately the
Information Technolory Department (ITD) and EBAD that the VRM and/or
its peripherals are defective. Pending the repair of the VRM and/or its
peripheral, the ITD shall issue a replacement.

Once the VRM and/or its peripheral is repaired or replaced, the EO

shall immediately notiff in writing the concerned applicants for the
capturing of their biometrics data. If the aDDlicant fails to return de spite
notice in writins. his /her application shall be coasidered incomplete
and deemed not filed and. hence. shall not be submitted for ERB
hearlng. The list of applicants who failed to return for biometrics data
capturing shall be posted in the bulletin boards of the OEO and
city/municipality not later than the last day to post Notice of ERB Hearing
with List of Applicants.
SEC. I3. Who Mag Regi.ster. - Any Filipino citizen who is not yet a
registered voter may apply for registration, provided he/she possesses the
following qualifications:

A. National and Local Elections:

1. At least eighteen (18) years of age on or before the day of
the National and Local Elections;

2. A resident of the Philippines for at least one (1) year and

in the place wherein he/ she proposes to vote, for at least
six (6) months immediately preceding the National and
Local Elections; and

3. Not otherwise disqualihed by law.

S.EC. 74. Who are Dtsqualtfied to Regi"ster. The following are
disqualified to register as a voter:

a. Any person who has been sentenced by finaljudgment to

suffer imprisonment for not less than one (1) year, such
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202,1 Re suDtption of St-ste ofcontinliry Reqistratio olrbte6tor 2025 arrd lpcal Elections
^tational

disability not having been removed by plenary pardon or

amnesty;

b. Any person who has been adjudged by finaljudgment by

a competent court or tribunal of having committed any
crime involving disloyalty to the duly-constituted
government, such as, rebellion, sedition, violation of the
Iirearms laws, or any crime against national security
unless restored to his/her full civil and political rights in
accord€rnce with law; and

c. Insane or incompetent person as declared by competent

authority unless subsequently declared by proper
authority that such person is no longer insane or
incompetent.

Any person disqualilied to register under paragraphs (a) and (b)

above shall automatically reacquire the right to vote upon expiration of
five (5) years after service of sentence.

S.EC. I 5. Forms. - The following forms shall be available at the OEO,

FRTE OF CHARGE:

a. Revised CEF-1-A - Application form;

b. Supplemental Data Form;
c. Certification /Attestation by the Assistor;
d. Certification for Registration of Applicant whose name
is not found in the local Voter's Registration Database (LVRD),
Printed Lists of Voters (PLVs), Printed Lists of Deactivated Voters
(PLDVS);
e. AIfidavit under Oath of the Voter's ldentilication; and
f, OVF 1 - Application (Reuised 202E.

These application forms may also be downloaded from the

COMELEC Website, wutut.comelec.eoo.ph, to be printed in a long bond
paper (preferably substance 2O/7O gsml.

The applicant shall fill-out only oue [1] copy of the Drescribed
appllcation form for registration.
The applicant may also access the appropriate Onllne Applicattoa
Fotm (OAF), in PDF form at the COMELEC Website, electronically fill-out
the appropriate form, and print one (1) copy of the same for submission to
the EO.

For overseas voters applying for transfer of reglstration record

from post to local, one (11 copy of OVF 1 shall also be accomplished.
S.EC. 76. Procedure for Filling of Applications for Regi.stration -
A. The applicant shall personally appear before the EO, state his/her
name and exact address, specifying the house number, name of the street,
area, district, purok or sitio, and barangag where he/she resides, or a brief

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2024 Resuhptio of\\ste ofco tirning Regiso-.tio oflbten Ior 2025 National artd Local Electiorrs

description of his/her residence, email address, if ang, and present any of

the following identification documents that bear applicant's photograph
and signature:

1. National identifrcation (ID) card under the philippine

Identifrcation System (PhllSgs) ;
2. Postal ID card;
3. PWD ID Card;
4. Student's ID card or library card, signed by the school authority;
5. SC's ID card;
6. Land Transportation Office (LTO) Driver's license/Student
Permit;
7. National Bureau of Investigation (NBI) clearance;
8. Philippine Passport;
9. Social Security System (SSS)/Government Service Insurance
System (GSIS) or other Unifred Multi-Purpose ID card;
10. Integrated Bar of the Philippines (IBP) ID card;
ll.License issued by the Professional Regulatory Commission
(PRC);
12. Certificate of Confirmation issued by the National Commission
on Indigenous Peoples (NCIP) in case of members of ICCs or Ips;
1 3. Barangay Identifrcation
/ Certifi cation with photo; and
14. Any other Government issued vatid IDs.

Community Tax Certificates (ceduta) and philippine Nafional

Police (PNP) clearance shall not be honored as valid identification
documents for purposes of registration.

In the absence of arry of the above-mentioned identification

documents, the applicant may be identified under oath" by any
registered voter ofthe precinct where he/she intends to be registered,
or by any of his/her relatives within the fourth civil degree of
consanguinit5r or affinity . No reqistered vote r or relatlve shall be
allowed to identifv more tharx three ( 3l applicants.
If the applicant fails to establish his/her identity by any of the
aforementioned methods/documents, he/she shall not be issued an
application form, nor shall his/her pre-accomplished application
form be accepted.

B Conduct brief interview or searching inquiries to the applicant/s as

to the following information and inform the applicant of the legal
consequences of having double or multiple registration records:

1. Name, age, address, period of residence;

2. Previous registration, if any;
3. Voting in previous elections, what year and where; and
4. Contact number or email address of the applicant for the sending
of notices in case of opposition/s frled against the application.

C. Upon establishing the identity of the applicant, the EO shall verify

the name of the applicant from the Local Voters Registration
Database (LVRD) or in the Printed Lists of Voters (PLVs) or Printed
Lists of Deactivated Voters (PLDVs), or in the National Registry of
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2024 Resu lption ofst-ste oJ Conti,tli,E Registrano,, of rokn fot 2025 National atl lacal Ekctio s

Overseas Voters (NROV) in case the applicalt is a registered

overseas voter.

If found in the LVRD/PLVs, no application form shall be issued

or the pre-accomplished application form shall not be accepted and
the applicant shall be advised that he/she is already a registered
voter in the said city/ district/ municipality.

If the applicant intends to transfer his/her registration records

to another barangay within the city/district/municipality, the
applicant shall be issued application form or his/her pre-
accomplished form shall be accepted and the EO shall ensure that
the applicant shall check the correct text box (applicationfortransfer
of registration records uithin the same citA/distict/municipatitg) in
the accomplished application form.

In case the applicant is found to have deactivated registration

records in the LVRD/PLDVs, he/she shall be advised to apply for
reactivati on of registration records.

lf the appllcant's record is found ia the NROV, the

appllcant shall be required to fill-out OVF 1, in addition to the
Revised CEF1 aad the EO shall ensure that the appllcant checks
the correct text box (appltcattoa for transfer from overseas
post/aaother city/ district/ muaicipalityf .
D If the name of the applicant is not found in the
LVRD/PLVs/PLDVs/NROV, the EO shall perform the following:

1. Determine the applicant's type of application;

2. lf for registration, determine from the applicant if he/she is

already a registered voter in another city/municipality/district;

3. If registered in another city/municipality/district, advise the

applicant to apply for transfer of registration record in
accordance with Section 19 of this Resolution;

4. If not registered in another city/municipality/district, the

applicant shall be issued an application form or his/her pre-
accomplished application form shall be accepted and the EO
shall ensure that the applicant checks the appropriate text box
(tgpe of application) in the accomplished application form.

In all cases, the EO shall make public announcement of

the legal consequences if a voter will be found to have
double/multiple registration records.

5. Using a baranqau nct verify whether or not the

address glven by the applicant is located within the
citylmunicipality/district. If the applicant is not a resident, the
EO shall advise the applicant to proceed to the OEO of the
city/municipality/district where he/she resides.
2024 Res mptio ofs!'ste oJ Cot in tiE Regi:tanon ofyotetsJor 2025 National arld l,ocal Electiohs

6. If the address given is within the city/municipality/district, the

EO shall:

a. Inform the applicant of the qualifications and

disqualifications prescribed by law for a voter;

b. Determine the precinct where the

applicant
belongs by referring to t}:e barangay precinct map.
The applicant shall be assigned temporarily to the
mother precinct comprising his/her residence;

c. Indicate the temporar5r precinct assignment of the

applicant at the upper right-hand portion of the
application form;

d. The precinct assignment shall be finalized after the

approval of the application;

e. In case of bounda4r dispute, the EO sha1l maintain

the stafus quo.

7. Issue one (1) copy of the prescribed application form to the

applicant unless the applicant has brought his/her printed
and duly accomplished apptcation form downloaded from the
COMELEC Website.

8. Upon receipt of the application form, the applicant shall

personally accomplish the same in his/her own handwriting
and submit the accomplished application form to the EO.
TITLES SUCH AS DATU, SULTAIT, HADJI, BAI AND OTHER
TITLES SHALL NOT BE ALLOWED TO BE IITCLUDED AS
PART OF THE NAMT OF THE APPLICANT

For an illegitimate person whose certificate of live birth does

not include a middle name, t-he character "_" (underscore)
shall be used for the middle name during the encoding of the
data of the applicant.

In case the applicant does not know his/her birth date with
certainty, and the EO can reasonably ascertain that the
applicant is of voting age through his/her physical features,
and other relevant indicators such as year in college and
number of children, the EO shall ask the applicant to supply a
date of birth to the best of his/her knowledge. The EO shall
then write the words 'Section 16(D) (8) case" on top of the date
of birth or an5rwhere on the form. In addition, the EO shall
record in his/her logbook the list of names of applicants who
supplied their date of birth, in accordance with this provision.

However, if the EO cannot ascertain the aoo licant's ase and

the aooli cant does not supplv his/ her birth date, his/her
t2
202,1 Resu tptioh olststen, oJ Contiruing Registratio of rbtert lor 2025 National arul Locat Etectio,l:

aDplication form sh all be deemed incomp lete and shall not be

accepted.

9. Once the application form has been accomplished, the

applicant shall return the same to the EO.

If the aooli cant has a duly accomplished aDp lication form. it

shall be siened and thumbmarked in the p resence of the EO.
In case the applicant has already affixed his/her signature and
imprinted his/her thumbmark in the accomplished application
form, the aoolicant shall confirm the same by re-affixine
his/her sisnature and th umbmark in the presence of the EO.
10. After ensuring that the application form has been filled-out
correcfly, completely and legibly, the EO shall urite down the
Application Form Number, return the form to the appticant and
direct him/her to the VRM Operator.

The Application Form Number (AFN) shall consist of four parts,

as follows:

First Part - TWo (2) digit province code

Second Part - Two (21 disit
district/ city/ municipal
code
Third Part - Two (2) digit VRM Number
which is 30 (default)
Fourth Part - Seven (7) digit control code
which shal1 start with the
number following the last
application form number
assigned during the
immediately preceding
registration period.

11.The VRM Operator, using the Voter Registration System

ffnS1z shall encode the applicant's information in the
APPLICANTS REGISTRY module:

a. Select Applicants Registry ->Regbter Applicants;

b. ,I}zpe the AFN and press Enter button;
c. Select Registration as Registration \rpe drop-down
menu;
d. Encode demographics information and capture the
biometrics data of the applicant;
e. Show the encoded demographics and biometrics to the
applicant and conlirm from him/her if all the details
therein are complete and accurate; and
f. Save the record.
Thereafter, the VRM Operator shall affix his/her
initial below the space provided for the EO's name and

'z The OEO shall refer to the VRS User Manual for a more detailed guide on the execution of procedures.
IJ
2024 Resumplion oJS.stc ofcotttinig Registan@ oll:ote$ Iot 2025 National ard Local Electiotli

direct the applicant to submit his/her application to

the EO.

12. Upon receipt of the application, the EO shall:

a. Administer the oath;

If applicant refuses to take the oath, the

aDDlicatioa shall not be acce pted and deemed
not Iiled.
b. Affix his/her signature in the appropriate space of
the form; and

c. Cut the bottom portion of the application form,

indicate the date of ERB hearing and give it to the
applicant to serve as Acknowledgment Receipt and
proof of filing. Advise the applicant that he/she
need not appear in the hearing if there is no contest
or opposition to his/her application. Further, that
he/she may check the bulletin boards of the OEO
or city/municipal hall for the list of approved
applicants or inquire from the EO.

77. Accomplishmcnt of Applicatton Forms for PWDs or

SE,IC.
Illiterate Person or Member of ICCs/IPs. -A PWD shall refer to a person
who has long-term physical, mental, intellectual or sensory impairments,
which in interaction with various barriers may hinder their full and
effective participation in the electoral processes on an equal basis with
others.

An illiterate person refers to one who cannot by himself/herself

prepare an application for registration because of his/her inability to read
and write.

ICCs or IPs sha1l refer to a group of people or homogenous societies

identified by self-ascription and ascription by others, who have
continuously lived as orgatized community on communally bounded and
defined territory, and who have, under claims of ownership since time
immemorial, occupied, possessed and utilized such territories, sharing
common bonds of language, customs, traditions and other distinctive
cultural traits, or who have, through resistance to political, social and
cultural inroads of colonization, non-indigenous religions and cultures,
became historically differentiated from the majorif of Filipinos.

ICCs/IPs shal1 likewise include peoples who are regarded as

indigenous on account of their descent from the populations which
inhabited the country, at the time of conquest or colonization, or at the
time of inroads of non-indigenous religions and cultures, or the
establishment of present state boundaries, who retain some or all of their
ovrn social, economic, cultural and political institutions, but who may have
been displaced from their traditional domains or who may have resettled
outside their ancestral domains.
14
2024 Resumption oJS.,-stei, oJ Contir tit g Regisiarion o/ Lbters lor 2025 National o d Locol Electiohs

Any PWD or illiterate person or member of ICCs/Ips may be assisted

by the EO in the preparation of his/her application form or by any member
of an accredited citizen's arm or a relative within the fourth civil degree of
consanguinity or affinity, or if he/she has none, by any person of his/her
confidence who belongs to the same household.

The EO shall place the PWD or illiterate person or member of

ICCs/IPs under oath, after which the assistor shall ask relevant questions
and record the answers given in order to properly accomplish the
application form.

Once the application form is accomplished, it shall be given to the EO

who shall read the accomplished form aloud to the PWD or illiterate person
or member of ICCs/IPs and ask him/her if the information given is true
and correct.

The applicant shall, in the presence of the EO aflix his/her

thumbmark or some other customary mark on the duly accomplished
form. If already signed or contained his/her thumbmark, the rule in
Section 16 (D)(9) shall apply.

The Assistor shall then accomplish the Supplementary Data Form

which shall be attached to the accomplished application form.

Ia. Biometrics Cafittmng of Voters uho dre llliterate, with

SEC.
Amputated. Fingers or those Suffertng from Paralgsis. - An illiterate
applicant who is unable to sign shall be required to affix on the signature
pad any mark such as, but not limited to: circle, line or star. This fact shall
be indicated by the EO in the application form.

In
case the applicant's thumb and/or forefinger is amputated or
paralyzed, and he/she is unable to stretch the thumb and forefinger, any
finger can be used for fingerprint scanning.

If one or both hands are totally amputated, the VRM Operator shall
check the box for amputated in the VRS.

S.EC. 19. Procedure for Filing of Application for Transfer of

Registration Records from Another Citg/Municipalttg/Distrld and
from Ouerseas Post to Citg/lfiuntctpalitg/District. other than Ortginal
Place of
Regi,stration- - Any registered voter who has transferred
residence to another city/municipality/district, at least six (6) months
immediately preceding the elections, may apply for transfer of his/her
registration record by personally appearing before the EO of his/her new
residence and by accomplishing one (1) copy of the prescribed application
form, CEF- 1 for local voters and both CEF- 1 and OVF- 1 (Reuised 2022) for
overseas voters. The EO shall ensure that the applicant checks the box
corresponding to the appropriate type of application (Application for
Transfer).

A. The EO shall verify the applicant's name from the

LVRD / PLVs/ PLDVs/ NROV.

l5
202 4 Resu tptioh ofststefi oJ Conlin i g Registratiott o/ Itotert .for 2025 National anit l,ocal Electio s

1. tf appUcatrt's lrame is found in the

LVRD/ PLVs/ PLDVs/ NROV:

The EO shall inform the applicant that he/she is

already a registered voter in the said
city/municipality/district. In case of deactivated
registration record, the applicant shall be advised to apply
for reactivation ofhis/her registration record. The EO shall
ensure that the applicant shall check the box
corresponding to the appropriate type of application.

2. lf applicaat's aame is root found in

LVRD/ PLVs/ PLDVs/NROV:

a. The EO shall require the applicant to show proof of

his/her registration. He/she may present his/her Voter
ID, or a Certifrcation from the EO of his/her former place
of registration, or a Certification from the National Central
File/Office for Overseas Voting (OFOV). Upon presentation
of any document herein mentioned, the EO shall issue the
application form. A facsimile/photocopy of said proof shall
be attached to the application.

b. In the absence of proof that the applicant is a

registered voter, the EO shall advise him or her to file an
application for registration. The EO shall thereafter issue
the prescribed application form to the applicant, who shall
accomplish said form in accordance with Section 16
hereof. In addition, the applicant shall be issued one (1)
copy of a Certification stating that he/she intended to
apply for transfer but instead, was advised to apply for
new registration.

A
registered voter who applies for transfer of
c.
registration record shall surrender his/her Voter ID if one
has been issued to him/her, to the EO of the
city/ municipality where he/ she presently resides.

B. The EO and VRM Operator shall then perform the applicable

procedures in tJre processing of applications stated in Section
16 of this Resolution.

Using the VRS, the VRM Operator shall:

1. Select Applicants Registry ->Register

Applicants;
2. T}pe the AFN and press Enter button;
3. Select Transfer from other
citg/distict/municipality as Registration
Tgpeb the drop-down menu;

l6
2024 Resunrylion ofS\6tent of Contiruirg Registtuliol of l/otets lor 2025 National ard l,ocal Elections

4. Encode demographics information and

capture the biometrics data of the
applicant;
5. Show the encoded demographics to the
applicant and confirm from him/her if all
the details therein are complete and
accurate; and
6. Save the record.
He/she shall then affix his/her initial below the
space provided for the EO's signature in Part 2 of the
application form.

C. Application for transfer of registration record from another

city/district/municipality/foreign post shall be subject to
notice, hearing and action of the ERB.

D. Once the application is approved, NOTICE OF APPROVAL

shall be sent to the EO of origin within Iive (5) days thereof,
without need of a copy of the approved application for transfer,
bv reqistered. mail or throuqh the official e-mail account
ofthe OEO.

Notice of Approval shall bear the e-signature or oiginal

signature by the Chairperson of the ERB and shall indicate the
following:

t. Full-name;
z. Birth date;
3. Place of birth;
+. Old and current addresses;
5. Precinct assignment; and
6. city/ municipality/ district/ barangay.
E. For application for transfer from overseas post to local
city/municipality/ district other than t heo riginal olace of
registration, the EO shall, after approval of the ERB, submit:
1 Scanned copy of Notice of approval and the duly
accomplished OVF-I to the OFOV not later than five (5)
days after the conclusion of the ERB Hearing via olficial
ematl @ ofov.res@comelec.gov.ph; and

2. Notice of approval to the OEO of the place of original

registration not later than live (5) days after the
conclusion of the ERB Hearing through official email.

The EO shall confirm from OFOV or the EO of original place of

registration the receipt of such email or mail transmittal.

F. The EO of the place of original registration or OFOV shatl

within five (5) days upon receipt of the said Notice:

l7
2024 Resunptio of&stan oJ'Cor inting Regstanon ofl'oterslor 2025 National arkl Incal Elections

1. Send confirmation receipt of notice of approval;

2. Delete the name of the voter from the database;

and
3. Remove the voter's registration records (VRRs)
from the corresponding precinct book of voters and
send to the OEO of the applicant's new residence.

THE DELEf,ION FROM THE DATABASE AND RTMOVAL OF

THE VRR FROM THE BOOK OF VOTERS BY THE DO OF
ORIGIN SHALL NOT REQUIRE ERB APPROVAL.

SEC. 20. Procedure for Filing of Aptrtlication for Transfer of

Registration Records totthin the S ame Citg/Dtstrtct/Municipalltg due
to Change of Address. - Any registered voter who has changed his/her
address in the same city/municipality/district, may apply for transfer of
his/her registration record to the precinct book of voters of his/her new
precinct by accomplishing one (1) copy the prescribed application form.
The EO shall ensure that the applicant checks the box corresponding to
the appropriate type of application (Application for Tran sfer).

A. The EO shal1 verify from the LVRD the record of the applicant. If
the name is included in the database, the voter shall be directed
to proceed to the VRM Operator.

1. If the record has complete biometrics data, the VRM operator

shall, using the old application form number:

a. Select Voter Registry -> Search Voter

b. Type the last name, or first name and/or
maternal name in the space provided and then
click SEARCHbutton;
c. Select the record of the applicant in the list and
tick the checkbox for TRANSFER from the
displayed application type then click Process
button;
d. Edit the address and precinct number; and
e. Save the modilied record.
2. If the record has no biometrics data or with incomplete
biometrics data the VRM operator shall, using the old
application form number:

a. Select Voter Registry ->SearchVoter

b. Type the last narne, or first name and/or
maternal name in the space provided and click
SEARCHbutton;
c. Select the record of the applicant in the list and
tick the checkbox for TRANSFER from the
displayed application type then click Process
button;
d. Edit the address and precinct number;

18
2024 Resumptio of!\,sE oJConlillirg Registt lion ofrbterslot 2025 Nalional atul Local Elections

e. Show the edited address and precinct number

to the applicant and confirm from him/her if all
the details therein are complete and accurate;
f.Capture the biometrics data of the applicant;
and
g. Save the modified record.
Once the process is completed, the EO and VRM
Operator shall then perform the applicable procedures in
the processing ofapplications stated in Section 16 ofthis
Rule.

3. After the ERB approval, the EO shall consolidate/merge the

updated/corrected data. Correspondingly, the ERB, through
the EO, shall detach the VRR from the former precinct book of
voters and place the same in the precinct book of voters of
his/her new precinct assignment. This provision shall not apply
for book of voters covered by a pending case or under
precautionar5r protection order issued by Presidential Electoral
Tribunal/ Senate Electoral Tribunal/House of Representative
Electoral Tribunal.

SEC. 27. Applicattonfor Reinstatement of Registration Records

due to Trans;fer fron ?oreign Post to the Same Local
City/Municipality/District. - Applicant shall file one (1) copy of the
application for Reinstatement of registration record in the prescribed form
in the city/municipality/district of his/her original place of registration
and OVF-1 form.

Once approved by the ERB, the OEO shall reinstate the voter
registration record from the ARCHM FILES and restore the same in the
Voter Registration Database following the technical procedure below:

The VRM Operator shall, using the old application form number:

1. Select Voter Registry ->SearchVote6

2. Put check mark in the Show Inactive Records
check box.
3. 'llpe the last narne andlor lirst name and/or
maternal name in the space provided and click
SEARCH button;
4. Select the record of the applicant and tick the
checkbox for REINSTATEMENT-OV from the
displayed application type then click Process
button; and
5. Save the record.
Scaaued copy of Notlce of Approval of Reiastatement aad the
duly accomplished OVF-1 shall be transmitted to OFOV not later than
Itve {5) days after the coaclusion of the ERB Hearlng via officlat email
@ ofov.res(O.comelec.sov.ph. ; and.

t9
2024 Resunption ofstste oJcotttiuting Registratit n of L'oters Jbr 2025 National ard Local Elections

SEC. 22. Procedure for Fillng of Appltcatiorts for Readitntion-

- Any registered voter whose registration has been deactivated pursuant
to the grounds enumerated in Section 27 of Republic Act No. 81.89 may
apply for reactivation ofhis/her registration record either through:

1. Online filing, reception and processing of application for

reactivation, reactivation with correction of entries,
reactivation with transfer within the same
city/ municipality/ district and reactivation with transfer within
and correction of entries pursuant to the procedures in
Resolution No. 10715;

2. Personal filing by accomplishing the prescribed apptcation

form. The EO shall ensure that the applicant check the box
corresponding to the appropriate type of application
{Application for Re actiu ation).

A. The EO shall veriff if the name of the applicant is in the

LVRD/PLDVs. If his/her name is in the said LVRD/PLDVs with a
deactivated status, he/she shall be instructed to proceed to the
VRM Operator.

1. If the record has complete biometrics data the VRM

operator shalI, using the old application form number:

a. Select Voter Regbtry ->SearchVote4

b. Put check mark in the Shau.t Inactiue Reards
check box.
c. Tlpe the last name and/or lirst name and/or
maternal name in the space provided and click
SEARCH button;
d. Select the record of the applicant and tick the
checkbox for REACTIVATION from the displayed
application type then click Process button; and
e. Save the record.

2. If tl:re record has no biometrics data or with incom plete

biometrics data the VRM operator shall, using the old
application form number:

a. Select Voter Regbtry -> Search Vote4

b. Put check mark in the Show Inactive Records
check box.
c. Tlrpe the last name andlor fiirst name andlor
maternal name in the space provided and click
SEARCH button;
d. Select the record of the applicant and tick the
checkbox for REACTIVATION from the displayed
application type then click Process button;
e. Proceed to the Biometric window, capture the
biometrics informatjon of the newly reactivated
voter; and
f. Save the modified record.

20
2024 Rcsunptior of $st?n ofcontirutirg Registrotiott ofVo.ers lor 2025 National ard tu)cal Elections

Once the process is completed, the EO and VRM Operator

shall then perform the applicable procedures in the processing
of application stated in Section 16 of this Rule.

After the ERB approval, the EO shall consolidate/merge the updated

data.

23. Procedurefor Fillng of ApplicationforChange of Name

SE,C.
bg Rea.son of Marriage, or Coutt Order or Order bg the Ciail Registrar
or Constl General. - [A] eny registered voter whose name has been
changed by reason of marriage or court order or by order of the Civil
Registrar or Consul General may file an application for change of name by
personally accomplishing the prescribed application form. The EO shall
ensure that the applicant checks the box corresponding to the appropriate
type of application {Application for Correction of Enties).

In support of the application, the applicant shall submit any

original/certified true copy of the following:

a. Certification by the solemnizing officer; or

b. Marriage contract or court order with certificate of
finality; or

c. Order by the Civil Registrar or Consul General, as the

case may be.

[B] This may also be availed of in cases where:

1. The marriage of a female registered voter has been annulled or

declared void by competent court. The applicant shall attach a
certified true copy of the Court's final ORDER/DECISION,
annulling the marriage or declaring the marriage a nullity; or

2. A female registered voter requests for reversion to her maiden

name in lieu of husband's surname \Mithout changing the civil
status pursuant to Article 370 of the Civil Code of the Philippines.
Presentation of original and submission of photocopy of court
order or marriage contract with annotation is not required. In this
case, presentation of original copy and submission of photocopy
of Certifrcate of Live Birth will suffice.

In both instances, the female registered voter may also request for
change of signature. (Resolution No. 1o719j

The EO shall verify the record of the applicant in the database. If

his/her name is in the database, he/she shall be instructed to proceed to
the VRM Operator.

The VRM Operator shall, using the old application form number:

1. Select Voter Registry ->SearchVoteri

2t
2024 Resuntptio olsistem oJ Conlintirrg Registrano ofL'otersfor 2025 National and Local Elections

2. 'Ilpe the last name and/or first name andlor maternal

name in the space provided and then click SEARCH
button;
3. Select the record ofthe applicant, tick the checkbox for
CORRECTION OF ENTRIES from the displayed
application type then click Process button;
4. Edit the entries for correction;
5. Show the edited entries to the applicant and confirm
from him/her if all the details therein are complete and
accurate;
6. Capture the biometrics data of the applicant if there is
no or incomplete biometrics; and
7. Save the corrected record.
Once the process is completed, the EO and VRM Operator
shall then perform the applicable procedures in the processing
of application stated in Section 16 of this Rule.

After the ERB approval, the EO shall consolidate/merge the updated

data.

for llling of application for correction of

SEC.24. Procedure
entry/entries in the regi.*atlon record. - A registered voter whose
registration record in the precinct book of voters or certified list of voters
contains eroneous entries, including wrong or misspelled name, birth
date, birth place or typographical errors, may request for its correction. In
support thereof, he/she shall attach thereto the court order or an order of
the Civil Registrar, or any other evidence warranted under the
circumstances.

The registered voter sha1l file an application for correction of

entry/entries in the registration record by personally accomplishing the
prescribed application form. The EO shall ensure that the applicant
checks the box corresponding to the appropriate type ofapplication.

The EO shall verify in his/her LVRD the record of the applicant,

using the VRS program. The EO shall use the old application form number
of the applicant and direct the applicant to the VRM Operator.

Using the VRS, the VRM Operator shall:

1. Select Voter Registry ->SearchVoter,

2.'f\pe the last name and/or hrst name and/or maternal
name in the space provided and then click SEARCH
button;
3. Select the record of the applicant, tick the checkbox for
CORRECTION OF ENTRIES from the displayed
application type then click Process button;
4. Edit the entries for correction;
5. Show the edited entries to the applicant and confirm from
him/her if all the details therein are complete and
accurate;

22
2021Resunpliou olysten olCot inuitB Registlotion ofl'ozrs lor 2025 ]\htional ard lrcal Electiats

6. Capture the biometrics data of the applicant, if there is

no or incomplete biometrics; and
7. Save the modified record.
Once the process is completed, the EO and VRM Operator
shall then perform the applicable procedures in the processing
of application stated in Section 16 of this Resolution.

After the ERB approval, the EO shall consolidate/merge the updated

data.

SEC, 25. Procedure for Flling of Multiple Applicatiot*. - Any

applicant for transfer of registration with reactivation and change of
status/comection of entry shall accomplish the prescribed form. The EO
shall ensure that the applicant checks the boxes corresponding to the
appropriate types of application.

26. Procedure for Pilittg of Appltcationfor Retnstatemcnt

SE,C.
of Registered Voter lzlltose nanne hrrs been omltted in the Llst of
Voters. - Any registered voter whose name has not been included or has
been omitted in the precinct certified list of voters in the immediately
preceding elections, may hle an application for reinstatement. For this
purpose, he/she shall personally accomplish the prescribed application
form. The EO shall ensure that the applicant checks the box corresponding
to the appropriate type of application (Applicationfor Change/ Correction of
Entries/ and Inclusion/ Reinstatement of Record in tle List of Voters/ Book
of Voters).

The EO shall verify whether the name of the applicant is found in the
LVRD. If the result is in the alfirmative, the EO shall immediately report
the incident to the EBAD and ITD for technical assessment.

In the event that applicant's name is not found in the database,

despite the fact that he/she has a VRR in the precinct book of voters,
he/she shall be directed to the VRM operator who shall encode his/her
demographics using the entries in his/her VRR and thereafter capture
his/her biometrics in accordance with Section 16, D (11) of this
Resolution.

After ERB approval, the EO shall consolidate/merge the data.

If it is denied or not acted upon, the applicant may file, not later than
one hundred hve (105) days prior to the scheduled elections, with the
proper Municipal Circuit, Municipal or Metropolitan Trial Court a petition
for an order directing that his/her name be entered in the list. He/she
shall attach to the petition, a certified copy of his/her registration record
or ID card or the entry of his/her name in the certified list of voters used
in the preceding election, together with proof that his/her application was
denied or not acted upon by the ERB and that he/she has served notice
to the ERB.

SEC. 27. Procedure for Filitrg of Appltcation for Inclrtslon of

Regi"stration Record. not Included. tn the Prectnct, Book of Voters. -
23
20 2.1 Rcsuttptiot, of Ss ten oJ C ontitll ing Regis tation oJ v'oters hr 2025 Nalional atul InLal Eledions

Any registered voter whose registration record has not been included in
the precinct book of voters may file with the ERB an application for
inclusion of his/her record. For this pu{pose, he/she shall personally
accomplish the prescribed application form. The EO shall ensure that the
applicant check the box corresponding to the appropriate type of
application (Application -for Change/ Correction of Enties/ and
Inclusio Reinstatement of Record in the List of Voters/ Book of Voters).

The EO shall verify whether the applicant's name is found in the

database. If the result is in the a-ffirmative, the EO shall coordinate and
check with the OPES or the National Central File of Election Records and
Statistics Department (ERSD) whether said voter has an existing VRR. If
there is, the EO shall request for a copy.

Upon approval of the ERB, the requested copy shall be marked as

(RECONSTITUTED'.

If it is denied or not acted upon by the ERB, the voter may hle with
the proper Municipal or Metropolitan Trial Court, at any time except one
hundred five (105) days prior to a regular election or seventy-five (75) days
prior to a special election, a petition for an order directing that the voter's
registration record be included in the precinct book of voters.

The voter shall attach to the petition a certified true copy of his/her
registration record or identification card or the entr5r of his/her name in
the list of voters used in the preceding election, together with proof that
his/her application was denied or not acted upon by the ERB and that
he/she has served notice thereof to the ERB.

28 Withdranaal of Appltcationfor Reglstration, Transfer,

SDC.
CorrediodChange, Reinstatement and Incluslon in the Ltst of
Voters- A registrant may, at any time, withdraw his/her application before
the OEO prior to the approval of the application by submitting a notarized
Affidavit of Withdrawal. Such application shall be marked as
"WITHDRAWN" signed by EO, attached to the Affidavit of Withdrawal and
place in a separate folder labeled "Withdrawn Applications".

The EO sha1l then perform in the VRS the following procedures:

1. Select Applicants Regtstry -> SearchApplicants;

2. 'Ilpe the last name, or first narne and/or maternal name
in the space provided and then click SEARCHbutton;
3. Click the lD/form ID of the selected record to display the
registration information screen;
4. In the bottom part of the screen, select the reason of
deletion from the drop-down arrow and click the DELETE
button;
5. Warning message will be displayed, click DEACTIVATED
button to continue; and
6. Input the password of the current user for confirmation
then click Ol( button and wait for the conlirmation
message that the record has been deleted.
2024 Resmtption ofsyste olConti uigRegist/dtio oflbterslor 2025 Notional ak.l Local Eleclions

SEC. 29. Approtred. Appllcation for Certtffcatton with the Office

for Ooerseas Votttlg (OFOV). -The OFOV shall provide the OEOs, through
their respective OREDs and OPESs, with a copy of Lists of Approved
Applications for Certification as overseas voters within fifteen (15) working
days after the receiot of voters' databases from all Resident Election
Resistration Boards (RERB) of Posts and OFOV after each RERB H eannq.

Once the notice is received, the OEO shall place the registration
record ofthe voter, regardless lfthe status is active or deactfuated due
to failure to vote ia two consecutlve elections, in the ARGHM FILES
in the VRS, without the need of ERB approval.
The EO shall perform the following technical procedure to place the
registration record of approved overseas voter in the ARCHIVE FILES in
the VRS, as follows:

The VRM Operator shall, using the old application form number:

1. Select Voter Registry ->Search Voteri

2. Tlpe the last name and/or first name and/or maternal
name in the space provided and then click SEARCH
button;
3. Select the record of the applicant, click the Edit
Record button to display the registration record.
4. Scroll down the registration page, and from the bottom
portion of the screen, select APPLIED FOR
CERTIFICATION AS OV from drop-down menu then
click Delete/Deac:tiuate/Archioe button to display the
warning message; and
5. Click Delete/Deadiuate/Architn button to proceed
and input the password of the current user for
authorization of the process then click OK to display
the confirmation message.

SEC. 30. Procedure for the Updating and Recapturing of

Corrugfied Biometrics Data in the VRS. - During the period of
registration, the EO shall verify the completeness of the voters,
demographics and biometrics data in the database.

For registration records with blank field/s, the EO shall:

a. Generate the list of registration records with blank freld/s, l.e.

application type, registration date, etc., in the VRS;

b. Request for access code from the ITD, through EBAD, to allow
editing in the VRS; and

c. Access the voters'demographics data in the VRS, edit and fill-

out the mandatory blank lields using as primary reference the
approved VRRs.

25
2024 Res r,rptiofi ofsyste oJ CotltillhY Registano ofYoklslor 2025 National a d Local Electidts

For registration records with incomplete (platographs, fingerpints,

and signatures)or no biometrics in the database, the EO shall observe the
following procedures:

1. Generate the list of voters with incomplete and no biometrics

data in the database prior to the conduct of the resumption of
the system of continuing registration of voters;

For registration records with incomplete biometrics, indicate

the lacking biometrics information subject for recapturing;

2. Verify with ITD if the corrupted biometrics data is available in

the Central Database. If available, the ITD shall provide the EO
with the biometrics data of the affected voter/s. If not available,
proceed to the next step;

3. Serve notice, either by personal seryice or email to the

concerned registered voters to personally appea.r in the OEO on
the date specified in the notice;

4. In case of non-appearance, serve FINAL NOTICE to the voter to

appear with warning that his/her registration records will be
submitted to the ERB for deactivation on the ground of lailure
to validate pursuant to Section 7 of R.A. No. 10367;

5. In case the applicant personally appears at the OEO and found

that the photo in the voter's registration record belongs to a
different person, the EO shall make the necessar5r request with
supporting documents to the ITD, through EBAD, pursuant to
Minute Resolution No. 14-05973 dated August 19, 2014. Upon
approval, the affected voter shall be notified to appear before
the OEO to have his/her biometrics taken during registration
period;

The VRM Operator, using the old application form number,

sha1l perform the procedure below:

1. Select Voter Registry ->Search Voter,

2. Tlpe the last name and/or first name and/or
maternal name in the space provided and
then click SEARCH button;
3. Select the record of the applicant, tick the
checkbox for CORRECTION OF BIOMETRICS
from the displayed application type then click
Process button;
4. Capture the biometrics of the applicant; and
5. Save the modihed record.
6. The updating or recapturing of the biometrics data shall be
made during the conduct of the resumption of the system of
continuing registration of voters in accordance with the

3 Entitled "In the Malter oJ the Updating of Biometrics Data in the Voter Regi.stration Sgstem".
26
2024 Resuirptiott ofslstnl oJ Co tihli g Regisadtio oJtbters For 2025 National atul Incal Electioks

requfements provided in Minute Resolution No. 14-0597 dated

August L9,2014.

S.EC. 3I. Reconsf,;tttttlon of Lost or Damaged. IIRRs in ca.se of

CaLamitg and Force MaJeure. - In case oflost or destroyed VRRs, request
for reconstitution of the copies (pinted or digitat) of vRRs shafl be made in
the concerned OPES. In the absence of such copy, the EO shail
immediately request for approval of the reconstitution of vRRs to the
Commission En Banc, through the ERSD.

The EO, in support of the request, shall submit a narrative report

detailing the fact of loss/damage of the VRRs.

Once approved, the OEO shail observe the following

procedures:

1. For Daluaeed {partial/totall VRRs with serviceable VRIUs

a) Coordinate with the OPES for the reproduction of

the available copies of VRRs. In the absence of
OPES file, request shall be made to the ERSD for
the VRRs stored in the centrat fite;

b) In case of the unavailability of VRRs provincial and

central Iile copies, generate and print Voters,
Certifications (VCs) using the VRS;

c) Print the word "RBCOIISTITUTED" in the upper

right top portion of the reproduced VRRs or printed
VCs indicating the date of the reconstitution with
the EO's signature;

d) Compile the reproduced VRRs or printed VCs in the

precinct book ofvoters, if available. In the absence
of precinct book of voters, the same shall be liled in
a folder properly marked as "Frecinct Book of
Voters"; and

e) Submit status reports to ERSD and EBAD.

2. Eor Damaged (partial/total I VRRs with unsenrice able VRIt{s

a) Coordinate with the OPES for the reproduction of
available copies of VRRs. In the absence of
provincial file, request shall be made to the ERSD
for the VRRs stored in the central file;

b) In case of the unavailabitity of VRRs in the

provincial and central file, request shall be made to
the ITD for the back-up copy of the database used
in the immediately preceding elections;

27
2024 Resunpnon ofSyste olco' ini g Registralio oft'oun lor 2025 i'aliorul .md lbcal Elections

c) Coordinate with the nearest OEOs, with the

assistance of the CMT, for the generation and
printing of VCs in the VRS;

d) Print the word "RECONSTITUTED" in the upper

right top portion of the reproduced VRRs or printed
VCs indicating the date of the reconstitution and
signed by the EO; and

e) Proceed with the procedures stated in No. l,

paragraphs (d) and (e).

In order to guide the concerned OEO in the performance of the

aforementioned procedures, EBAD will promptly provide them with a copy
of Projects of Precincts (POPs) as their reference.

SEC. 32. Applicants' Database - The EO shall submit to ITD a

Monthlg Backup of the applicants' database (C:\COMEtBC\NEW\created
backup for applicants) on or before the 3d day of the succeeding month
during the registration period.

33. Challenges to the Right to Register. Any person

SEC.
applylng for registration may be challenged in writing and under oath
during the reception of the application or before the ERB by any voter or
representative of a registered political party in accordance with the
schedule provided in Section 5 hereof. The challenge shall be attached to
the application form together with the proof of notice of hearing to the
applicant.

SEC. 34. Authority of DO to Admlnister Oath and. Isste

Summons. - The EO or in his/her absence, the EA acting as EO, shall
administer oath, issue subpoena duces teanm, summons and swear in
witnesses for purposes of registration. No fees shatl be charged for the
administration of the oath.

When an OEO simultaneously conducts of satellite registration of

voters or Register Anywhere Project in different malls or commercial
establishments, the EA or any designated regular employee shall
administer the oath to the applicants.

Fees and expenses incidental to the issuance and service of

summons shall be collected, subject to audit rules and regulations of the
Commission, as follows:

Issuance of Summon/s P1O0.00 per respondent applicant

voter.

Service of Summon/s P5O.0O (for first 4 kilometers)

P10.00 (for succeeding kilometers)
lResolution No. 10685, December 16, 2O2Ol

Service of summons shall be made as follows:

28
202J Resunption ofslste oJ Coriindrrg Registutot oJ Lbters [or 2025 National dd Incal Elections

a. Personal service - By handling a copy of the opposition to the

respondent in person. If the respondent refuses to receive and
sign for it, by leaving the summons within the view and in the
presence of the respondent.

b. Substituted Service - If the respondent cannot be served

personally after at least three (3) attempts on two (2) different
dates, service may be effected:

1 By leaving copies of the summons at the challenged

applicant's/voter's residence to a person at least eighteen
(18) years of age and of suflicient discretion residing
therein;

11 By leaving copies of the summons, at the

applicant's/voter's office or regular place of business with
some competent person in charge thereof. A competent
person includes, but not limited to, one who customarily
receives correspondences for the challenged
applicant/voter;

111 By leaving copies of the summons, if refused entr5r upon

making his/her authority and purpose known, with any
of the officers of the homeowners' association or
condominium corporation, or its chief security ofhcer in
charge of the community or the building where the
challenged applicant/voter may be found; ald

lv. By sending an electronic mail to the challenged

applicant's/voter's electronic mail address, as reflected in
the filled-out application forms. (A.M. No. 1?-1O-2O-SC 2019,
entitled 'The 2O19 Proposed Amendments to the 1997 Rules of
Ciuil Procedure, uthich took effect on Mag 1, 2O2O")

CHAPTER II
REGIS ?ER AI',IYW HERE PROGRAIW

SEC. 35. Register Anguhere Progrann- - The ..Reglster Aaywhere

Program" (RAP) of the Commission shall be expanded in the following
areas during the registration period as provided in Section 3 of this
Resolution:

1. Offrces of the Election Officer (OEOs) in all Capltal Cities aad

Towas nationwide;

2. Offices of the Election Officer (OEOs) in Highly Urbaaized Cities

nationwide; and/or

3. In an other p lace/s as mav be determined bv the Reeional

Election Directors. subiect to the app roval bv the Executive
Director, and submissi on of repo rts to EBAD.

29
2021 Rcsumptio,t ofslste ofco hlfli,B Regisbatio olrbterslor 2025 National ad Local Elections

The procedures for the conduct of RAP shall be in accordance with

this Resolution. The OEOs shall designate special lane for applicants for
said project in their respective offices.

ThC ITD aad Adrainistrative Senrices Department (ASDI shall

facilitate the allocation and deo nt of VRMs in OEOs of Capitat
Cities aad Towus. and Hiehlv Urb d Cities for the RAP activities.

The receptioa of RAP applica tioas in the OEOs shall be until

Aucust 31 , 2024. The OEOs in Capital Cities/Towns, and Highly
Urbanized Cities shall ensure that all fitled-up applications and processed
demographics and biometrics data in the RAP designated VRMs shall be
consolidated and transmitted to the recipient OEOs where the applicants
intend to register or transfer their registration records.

SEC. 36. RAP Adhnty in Malls, tlnluerslties ond. @uetnment

Offices/Agenctes.

1. The OEOs in
Capital Cities/Towns, and Highly Urbanized
Cities shall schedule and conduct RAp activities either in malls,
universities or in any government offices/agencies at least once-a-moath
from Februar5r 2023 to August 31,2024.

2.RAP activities shall be conducted simultaneously with the

scheduled satellite registration of voters in the said malls, universities or
government offices/agencies. Arrangement and coordination of the RAp
activities shall be in accordance with ttre conduct of mandatory satellite
registration.

SEC. 37. CreatTon of Matn Oflice Special RAp Teams.

1. Maia Offlce Special RAP teams shall be created to conduct
register anywhere program nationwide. venues shall be in the national
government oflices and agencies preferably those involved in frontline
services; school and universities; and in other public/private places as
maybe determined by the Commission En Banc.

2.
EBAD and Education and Information Department (EID), as
the lead Departments, are hereby directed to create the RAp teams
composed of lawyers, and regular and casual employees in the main ofhce
to facilitate the RAP activities to be conducted at least once-a-month or as
maybe determined by the Commission .En Bancfrom Februarv 2024 to
Auzust 2O24, and to submit the logistical and budgetary requirements for
approval by the Commission En Banc for the necessary expenses of the
said activities.

S.EC. 38. Wpes of Appltcation that will be Accepted and.

Processed. - The RAP OEOs shall accept and process applications for:

1. Ilew reglstratlon;
2. Transfer of
reglstration from another
ctty/ municipality/ dtstrict ;

30
2024 Resu lplio ofstste ofcontinting Registation ofvote6lot 2025 aftl Locol Elections
^,ational

3. OFOV Post to Local transfer to another

cit5r/ muaicipality/ district ;
4. Correctlon ofEntrles/Chaage ofStatus; and
5. Reactivatioa.

SEC. 39. RAP Technical and Adrnini,stratiue Procedures:

A. TYatnlng ond Use of Voter Registration Sgstem-Register
Ang uhere Progrann IVRS-RAP, Applicatiott s.

1 Face-to-face training for the VRS-RAP and other related

systems for registration.

2 Actual set-up and installation of VRS (Local and RAp),

and systems associated with registration process
For this EBAD and ITD. ln coordination with
the Persoauel Departme at shall coaduct Capacitv Buildins
Tra for all EOs. Electlo n Assistants lEAsl. and Comouter
Maintenaace Techniciaas {CMTs) orior to the conduct ofthe
sYstem of continuins regis tration of voters.

B. Procedures in the Processing of Appltcations, Creatton of

Back-Up and. T'rarsnission aia OneDrfute Account:

To properly and accurately process other applications from

RAP, it is imperative that both systems for the project VRS-RAP
and Voter Search System (VSS-RAP) are installed in a standalone
VRM. The VSS-RAP contains the National List of Registered
Voters (NLRV) for local and overseas. The system will be used and
in intended to be used to verify the registration status of the
applicant. The VRS-RAP on the other-hand will be used to accept
and register the demographic and biometrics information of the
applicant.

1 ration of Appllc ant'a wit h Existins Resistration

Record in the NLRV

Applicant's with existing registration records in the

NLRV and intends to apply for registration within the
district/city/municipality will be initially processed in the
VSS-RAP. Immediately after selecting the application type,
it will be re-directed to the VRS-RAP to capture the
biometrics and accomplish other demographic information
of the applicant.

I Login to VSS-RAP.
11. Search the name of the applicant and verify the
status of the applicant and the completeness of the
biometrics information.

3l
2021 Res nrytio8 ol\:)sten ol Colrtifiuirrg Registratio oflbters lor 2025 National ahd lncal Electiotts

iii. Click "PROCESS" button to display applicable

application types of the applicant.

1.For Actlve record, tU Transfer utithin

Di"strict/Citg/ Munictpality, [2) Ttansfer with
Correction of Entries, l3l Correction of Bntries;
2. For Deactivated record, lll Transfer utith
Reactiuation, l2l Tran"sfer with Reactiuation and
Correctton of Entries, l3l Reactiuation, and l4l
Reactiuation uith Correction of Enties;
3. For Archived record, fl) Reinstatement from
Post to Local (oiginal place of registration), [2]
Reinstatement from Post to Local (original place
of regi.stration) uith Correction of Enties, l3l
Reinstatement from Post to Local (oiginal place
of registration) uitlt Transfer Within tlrc same
Dstict/ CiA/ Municipalitg, l4l Reinstatement
from Post to Local (original place of registration)
uith Transfer Within and Correction of Enlries.
lV, Select the applicable application type from the
drop-down list and then click the "pROCEED"
button. Warning message will prompt with "yES"
and "NO" option. Click "YES" button to continue.

v The system will automatically populate the

demographic information from the VSS-RAp into
the registration page of the VRS-RAp. The system
will require to login to VRS-RAp before continuing
the processing of the registration.

v1. In the VRS-RAP, accomplish the required

demographic information.

vii. Click "CONTINUE TO BIOMETRICS" button to

capture the biometrics data of tlle applicant.

viii. To save the captured applicant's biometrics, click

"SAVE" button and wait for the confirmation
message indicating that the record has been
successfully saved in the database.

2. Resistration of Applicant wtth Rec ord ln the

NLRV but iatends to Transfer to Another
District/Citv/Munici Dalitv:
1 Login to VSS-RAP. Search the name and verify the
address of the applicant.

1l Login to VRS-RAP.

iii Click "APPLICANTS REGISTRY > REGISTER

APPLICANT" module.

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2024 Resumptiort o.l9j'sten, ofcotr,i ing Registatio oJllotenJor 2025 National @d Local Elections

1V In the "Application Number" text field of the

registration page, input the sequence number
assigned to the registration record ofthe applicant.

v. Select the appropriate registration type based on

the verification made on the applicant's
information.

1. For applicant with existing local registration

record, select Trarrcfer from Another
Dstrict/ Cita / Municip alitg.
2. For applicant with existing overseas registration
record, select [1] Transfer from Post to Local
(other than oiginal place of registration), or 12)
Transfer from Post to Local (othe.r than oiginal
place of registratton) uith Conection of Enties

vl. Supply other demographic information required by

the system.

vii. Click "CONTINUE TO BIOMETRICS" button to

capture the photo, signature and fingerprint data of
the applicant.

v111 After taking the biometrics information, click

"SAVE" button and wait for the confirmation
message that the record has been successfully
saved in the database.

3. Reelstratioa of New Applican t or Applic ant with NO

Existine Re cord in the NLRV:
i. Login to VSS-RAP and search the name of the
applicant.

11 Login to VRS-RAP.

111. CIicK "APPLICANTS REGISTRY > REGISTER

APPLICANT module.

1V In the "Application Number" text field of the

registration page, input the sequence number
assigned to the registration record ofthe applicant.

v Select the applicable registration type [1] Ifleu.r

Registration l2l Reirstatement of Name Omitted in
the List of Voters.

vi. Supply other demographic information required by

the system.
2024 ResumptioD oJSlsten ofcorrtiuing Registatio ofyotertlor 2025 L'ational arrd Local Electiohs

vii. Click "CONTINUE TO BIOMETRICS" button to

capture the photo, signature arrd fingerprint data of
the applicant.

\,,111 After taking the biometrics information, click

"SAVE" button and wait for the confirmation
message that the record has been successfully
saved in the database.

4. Geaeration ofRAP Reports:

The VRS-RAP is capable of generating reports for the

Statistical and List of Applicants.

1 From the VRS-RAP, click "REPORTS" module.

11 Select "List of Applicants" or "Statistics" from the

displayed category options.

111 Click the drop-down field to select the type of

reports to generate.

lV. Immediately click "Generate" button or supply the

"Start" and "End" date covered period.

v Wait for the generated reports to display. The user

has an option to print or download the reports.

5. Creation ofBackup and Extraction ofRAP Apolicants for

Distributioa:
1 From the VRS-RAP, click "UTILITIES > BACKUP"
module.

11. Create Daily Backup.

1. From the VRS-RAP, click UTILITIES > BACKUP

module.
2. Under the default navigation tab "Daily", click
"CREATE BACKUP" button.
3. Wait until the confirmation message will display
indicating the directory and filename of the
created backup.

u1 Extract RAP applicants for distribution of

applicants' database t o destination
district / city/ municipality

BACKUP" module.
2. Click the "EXTRACT" tab from the displayed
navigation option

34
2024 Resunptiotl ofSvsten oJ Co tinlitry Registt.ation of t oters lor 2025 i,ational o d l_ocal Elections

3. Supply the covered "Initial" and "Final" date for

extraction.
4. Click "CREATE APPLICANTS BACKUP" button
to proceed with the process.
5. Wait until the confirmation message will display
indicating the directory and filename of the
created backup.
6. The created backups are grouped by folder per
destination district/city/municipality which
contains the following; [1] sql file containing the
captured demographic and biometrics
information of the applicant, [2] Text hle
containing tlre corresponding hash code of the
created file, [3] text file containing the hash of
the system generated key and [a] pDF hle
containing the list of applicants extracted per
destination area.

In the event that the RAP des ignated team

utilized more than o ne lll VRM during the oe riod of
the RAP tioa or durlne the De riod of
d istributioa/ transmissio n of data ed bv the
Co mmissioa. the assisn VRM operator Drior to
creation of final backuo for distribution to the
concerned OEOs, must merged first the captured
a ts int o the aain VRM.

6. Secure Backu p Ffles Usias Vera Crypt Utilitv or TooI

before Traasm ission:

i. Create Volume or Container.

1. Double click VeraCr54pt icon to open the

VeraCr5pt tool. Then, click on "Create Volume"
button to start the process.
2. The "VeraCrypt Volume Creation Wizard"
window will be displayed. Ensure that the
selected option is for "Create an encrJapted file
container", then click on "Next" button.
3. Next, the "Volume'Ilpe" window is displayed.
Make sure the selected option is for "Standard
VeraCqrptvolume". Then click on "Next" button.
4. The "Volume Location" window is displayed
next. Click on "Select File..." button. Then,
select the preferred directory in the left panel
and then input the filename (preferabfg te
distict/ citg/ municipalitg name) of the volume to
be created. Click "Save" button and the screen
returns to the previous window. Click on "Next"
button.

35
2024 Resunption ofvsk ol ContinlitB Regist/aliott olvoters lor 2025 Nationol @td Local Ebctions

5. In the 'Encr5ption Options" window, ensure

ttrat the set Enc4ption Algorithm is "AES" and
the Hash Algorithm is "SHA-256". Then click
"Next" button.
6. The "Volume Size" window is displayed next.
Before setting the volume size of the container,
check the size of the created/extracted lile by
right-clicking on ttre folder/hle, then select
Properties. Check the size in the General tab of
System Volume Information Properties window.
Input the volume size and select applicable unit
of storage and then click "Next" button.
7. Next is the "Volume Password" window. Set the
volume password. Make sure that the supplied
password must comply with the Passuord
Poticg. Once the password is set and entered,
click on the uNext'button. NOTE: Please ensure
to secure and remember the set password to be
emailed to the destination
district/ cityl municipality.
8. The "Volume Format" windows is displayed.
Select "NTFS" for the Filesystem. Wait until the
progress bar is full. Click Format button and
wait for the confirmation message that the
volume has been successfully created. NOTE:
Move your mouse as randomly as possible
within this window. The longer you move it, the
better. This significanfly increases ttre
cryptographic strength of the encr5ption keys.
9. After which, the message, -The VeraCrypt
volume has been successfully created" is
displayed. Click "OK" button to close.
10.Next, click on "EXIT" button and the VeraCrypt
window will be displayed.

ii. How to insert or load files to the created volume

container:

1. In the VeraCrypt window, select from the list of

Drives (A-Z).
2. Click on "Select File" button and locate the
volume file that you created. Click on "Open"
button, then click on "Mount" button
3. Next, the system will ask for password. Input
the password that you set in the creation of
volume container.
4. A message prompt will be displayed during the
process. Wait for the process to complete.
5. To open the created volume, right-click on the
loca1 drive where the volume is mounted then
select "Open".
6. Next, copy the created/extracted folder by city
municipality containing the SQL Iile, text liles
36
2021Resunpto ofsyste ofconhutitg Registratio\ oJL'oters lot 2025 National @d Local Electio s

and PDF file and paste inside the volume

container
7. After all the needed Iiles are copied to the
volume container, ctck on "Dismount" button
in the VeraCrypt window.
8. Click on "Exit" window to close the VeraCrypt
application.

To ensure that the Dassword rrrote ction works.

trv to ooen the encryDted flle usins VeraCryDt and it
should prom you to enter the set rd before
allowiaq access.
7. Transmission or Distrlbution of Extracted RAP Applicants
to Ce rtain DistrictlCitvl Munlcipalitv:
i. Upload backup database usine yo ur Microsoft
OneDrive Oflicial Account.

1. togin your official account using any web

browser.
2. Click the "App Launcher" found in the upper
left corner of ttre Microsoft 365 webpage.
From the Apps displayed, select "OneDrive"
option.
3. Click "My Files" from the left panel of the
screen to select the directory where uploaded
archived will be saved and stored.
4. Click the "+ Add New" and select "Folder" frorn
the context menu. In the "Enter your folder
name" input 'RAP_Applicants" then click
"Create" button to create a folder which will
be used as directory in uploading RAp
databases to all destination OEOs.
5. After which, click the created RAP_Applicants
folder to open. Again, click "+ Add New"
button but this time select "Files upload,,from
the displayed options.
6. Locate and select the encrypted container of
the preferred district/city/municipatity to be
uploaded. Click then OPEN button and wait
until it will display the uploaded file inside the
created folder.
7. To send or share the uploaded frle, along with
the llle to be uploaded, hover ttre mouse on
the right to show the share icon button. Click
the same to prompt "Share" window panel.
8. In the "Add a name, group, or email,,text field,
input the official email account of the
recipient OEO. Opposite to the email input
field, make sure that the privilege selected is
"Can edit" option which will allow the
recipient OEO to download the file.

37
2024 Resanptio ofs!,sten ofcot initg Regisffatiot oJtbtenlor 2025 National @td t ocal Elections

9. You have an option to include message in the

"add a message" panel and then click "Send"
button.

ii. Sendins the VeraCrvpt security password set

durinsthe creation of the volume container
Microsoft Outlook.

i. Click the "App Launcher" found in the upper

left corner of the Microsoft 365 webpage.
From the Apps displayed, select "Outlook"
option.
2. From the Outlook homepage, click the "New
Mail" beneath the "Home" navigation tab.
3. Input recipient's official email address in the
"To" field, subject in the 'Subject" Iield, and in
the body a.rea, enter the VeraCrypt securit5r
password set on the created volume
container.
4. And finally, click "Send" button.

In
case of technical ffisues e ncountered. Dlease
eoatact ITD H for assistaace. Please eDsure that
back-up of flles s hall be strictlv observe d at all times.

C. Disposition and TYansmlttal of dulg Accompllshed

Appltcatton ?onns:
1. The OEOs shall:

a. Segregate a1l processed applications by

province/ cityl municipality/ district;

b. Pack the application forms, properly labeled

indicating the city, municipality, district of
destination and the complete address of the
recipient OEOs;

c. Transmit the labeled package through

authorized Comelec Courier;

For this reason, a scheme shall be

adopted for tbe quarterlv cut-off for the
transmittal of fille d-up application forms to
ensure that t be recioie nt OEOs where the
fegistran ts intend to reslster or transfer.
shall receive the same in tim e for the
of list of applicaa ts and ERB hearing for the
a disapproval o fthe applications.
d. Inform, through email or telephone, the
recipient OEO of the schedule of deployment
and the expected date of arrival;
38
2024 Resanrynon oJsvste oJ Contitl ing Regist/ation oft'oten /or 2025 Ndtional a d lbcal Elections

e. Monitor and confirm with the OEO's the receipt

of the package containing the application forms;
and

f. Submit monitoring report to EBAD, through

ORED, copy furnished Office of the Deputy
Executive Director for Operations (ODEDO) and
ITD.

2. The receiving OEOs shall:

a. Inform the sender OEOs on the receipt of the RAp

filled-out applications and the processed
demographics and biometrics data through
OneDrive;

b. Ensure the importing demographics and biometrics

data in the local VRS;

1 Decrypt the downloaded RAP database lile using

VeraCrypt.

1 Double click VeraCrypt icon to open the

VeraCrypt tool.
11 From the displayed list of volume, select
any volume type then click on "Setect File"
button. Locate the volume file downloaded
from the OneDrive and then click on,,Open"
button. The selected file ald its directory
will be displayed in the directory path.
111. Click on "Mount" button to display the
input password window. The
corresponding password of the file is sent
by the RAP team to the OEOs official
COMELEC account.
lV. Supply the received password and click
"OK" button to return to the VeraCrypt
main screen. OEOs now will notice that the
selected volume drive will display the
corresponding path selected.
v This time, OEOs can now access the file. To
open the content of the decrypted file, click
"Ihis PC" in the desktop and locate the
volume drive selected in VeraCrypt.
V1 OEOs can now copy the content of the
volume drive and paste to any directory for
restoration into the VRS.
v11 After copying the file, make sure to click
"Dismount" button in the VeraCrypt Utility.

2. Load or Restore RAP database in the VRS

39
202t Resu|lption ofS),sten oJ'Conliuing Regis, atio ofLbkrsfo2025 Nationol a d lncal Electiotls

1 From the Voter Registration System [VRS-

Local), generate "List of Applicants" for
future reference after the restoration
process.
l1 To start the restore process, click
"UTILITIES > DB MANAGEMENf module.
111. From the database restoration page, click
the browse button to locate the downloaded
and decrypted RAP database from the
OneDrive. Click "Open" button.
From the listed restore type, select
"Applicants" as destination database of the
import process.
v Click "RESTORE" button to continue.
Warning message wilt display with
"CANCEL" and "OK" button.
v1 Click "OK" to proceed and wait for the
confirmation and a report to display
containing the restored applicant.
vl1 Verify the number of restored records
against the received PDF file from the
source RAP team and from the initially
generated " List of Applicants".
vl11 Re-generate "List of Applicants" and check
if the total number of applicants indicated
in the generated report conespond to the
number of restored applicants when added.

c. Include the names of RAP applicants in the

generation and printing of the list of applicants for
the given quarter;

d. Submit the same to the ERB for

approval / disapproval ;

e. Submit lists of RAP approved and disapproved

applications to the ITD for posting in the Comelec
Website; and

f. Submit to EBAD, within ten (10) from the ERB

hearing, total number of RAP applications received
and those ERB approved or disapproved
applications.

CHAPTER III
VERIFICATIOIY OF APPLICANTS' NAITIES IIT THE NATIONAL LIST Or.
REGISTERED VOTERS (NLRVf

SEC. 40, Submissioa of Lists of Appltcants - The EOs or in

his/her absence, the EAs shall:

40
2024 Rcsunpliorl oJsyte oJ Contn tig Regist/atio ofrbterslor 2025 Nationol ond l-ocal Elections

1. Within three (3) days after the end of weekly reception of

applications provided in Section 5 of this Resolution, geaerate,
download aod submit to the Commisslon Centralized
Verification aod Operations Centet (CCVOC) through Secure
File Transfer Protocol (SFTP) of ITD, the:

a) Lists of applicalts using the following procedures:

i.From the VRS, click REPOR?S module;

ii.From the List of Applicants menu, select "I,isf o/
Applicants - Complete ";
iii. Input covered period for verification and click
GENERATE button to continue;

b) Extract database containing names, dates of birth, places

of registration and types of applications using the
following procedures:

i.In the VRS, click UTILITIES menu and select

" trrtract Applicants Veiful' ;
ii.Select "NLRI/'database and input the date range
of extraction for verification of records;
iii.Click EXTRACTbutton to continue the process;
iv.Wait for the successful message to be displayed;
v. Extracted file will be in a comma-separated
values (CSV) format and automatically be
saved into the default path. The OEOs have an
option to transfer into the external drive or save
into the CDs for submission to CCVOC for
verification; and

vi. Email the file using the Official COMELEC

account to the CCVOC for verification in the
NLRV.

2. Facilitate the timely and secure submission of the lists of

applicants and extracted database (hard diue/CD) to the
CCVOC, thru:

a) Email using Official COMELEC account to the CCVOC for

verification in the NLRV in areas with internet capability;
and/or

b) Accredited Service Courier of external drive or CD in

a-reas without internet capability or in far-flung
municipalities.
3. After receipt of the verified list of applicants with annotation
@rternal diue or CD or tlvough email) from the CCVOC, the
following procedures shall be observed:

a) Print the verified list of applicants (PDF format) and cause

the posting of the name/s of applicant/s with finding/s
in the OEO bulletin board;
4l
2021Reru lptiot oJslsten oJConti tilg Regisnatio,, oJlbte6lor 2025 i'atio ol &tll Local Etections

b) Annotate in tJ'e affected application form/s the finding/s;

c) Send, before the scheduled ERB hearing, individual

notice/s to the affected applicant/s and indicate the
finding/s in the notice/s and advise him/her/them to
appear before the ERB for the pulpose of selecting the
correct type of application/s; and

d) Submit aI applications to the ERB for

approval / disapproval.

SDC. 4 7. Applicants' Vertftcation Sgstem (AVS) Procedures.. - The

Commission En Banc, through the Offrce of the Deputy Executive Director
for Operations (OEDO), shall establish a Commission Centrafized,
verification and operations center (ccvoc) to conduct the verification of
all applicants' database for registration received and processed in the OEO
during the conduct of registration of voters, pursuant to this Resolution.

The CCVOC shall be composed of personnel from the different

offices/Departments in tlle Main office to be spearheaded by the Election
artd Ba-rangay Affairs Department (EBAD), and the technical support from
the Information Technolory Department (ITD).

in coordination with ITD shall prepare the Operationat plan

EBAD
for the administrative, technical procedures and other logistical
requirements in the conduct of verification of Applicants' Databases
submitted by the oEos vis-a-vis the National List of Registered Voters
(NLRV). The implementation of the Operational plan shall be approved by
the Executive Director, as the Data Protection officer, and conlirmed by
the Chairman of the Commission.

CHAPTER IV
ELECIION REIGISTRATION BOARD ACTION

SEC. 42. Eledion Regi.stratlon Board. (DF8r). - There shall be in

each city and municipality as many ERB as there are EOs therein. In
thickly populated cities/municipalities, the Commission may appoint
additional Eos for such duration as may be necessar5r. The ERB strutt ue
composed of the Eo as chairperson and as Members, the public school
official most senior in rank and the local civil registrar, or in his/her
absence, the city or municipal treasurer.

SEC. 43. Substitrttion_ - In case of absence, disqualification or

incapacity for any cause of the chairperson, the commission, through the
PES, shall designate an Acting Election Officer (AEO) to serve as
administering officer for registration purposes, arrd as chairperson of the
ERB, subject to confirmation by the RED. For NCR, Davao City and
zamboanga city, the RED shall designate the substitute, subject to the
confirmation of the ED.

42
2021Rcsut pno ofs.\,sten olCoDtinhg Regist/atio olrlotery.[ot 2025 Nationdl @ l Local Elections

In case of absence, disqualification or incapacity for any cause of the

Local Civil Registrar (LCR) or the Municipal Treasurer or public school
offrcials most senior in rank, the Commission, through the PES, shall
designate as substitute any appointive civil service official from the same
locality, or the next most senior in rank, as far as the public school official
is concerned, subject to confirmation by the RED. For NCR, Davao City,
and Zamboanga City, the RED shall designate the substitute, subject to
the confirmation of the ED.

SE,C. 44. Disqualiftcation. - No member of the ERB shall be

related to each other or to any incumbent city or municipality elective
official within the fourth civil degree of consanguinity or aIlinity.

A verified petition for disqualification may be filed against any

member of the ERB not later than ten (10) days from date of the first day
of Board hearing to the PES and in case of NCR, Davao Cify and
Zataboanga City to the RED. The petition must be accompanied by proof
of service to the challenged ERB member. Absence of proof of seryice is a
ground for outright dismissal.

The challenged member may Iile his/her answer within three (3) days
from the receipt of the copy of the petition. With or without the answer,
the PES/RED must resolve the pe tition not la than three ( 3) days from
the scheduled hearing of Board.

petition for disqualilication shall be entertained in the succeeding

No
quarterly ERB hearings, unless there is substitution of members or
supervening event that would re-open the issue on qualifrcation. Ttre same
periods shall be observed for subsequent petitions for disqualification.

SEC. 45. Schedule of Heat-tng and Compensation- - All

applications for registration shall be heard and processed based on the
schedule provided under Section 5 ofthis Resolution. Should one day be
insufficient to act on all applications, the ERB shall meet until all
applications shall have been processed but in no case shall exceed five (S)
days.

Unless the Commission provides otherwise, each member of the ERB

shall be entitled to receive honorarium based on the following rate:

Number of l5umber of day(s) of Honorarium

Applications ERB Heariag
Less than 1 000 One (1) P 1,000.00
1,000 up to 2,000 Two (2) P 1,500.00
2,OO1up to 3,000 Three (3) P 2,000.00
3,001 to 4,000 Four (4) P 2,500.00
Above 4,000 Five (5) P 3,000.00

The Finance Services Department (FSD) shall ensure that all the
non-COMELEC members of the ERB shall be paid their respective
honoraria within five (5) working days from receipt of the Minutes of the
ERB Hearing and submission of pertinent bank details. FSD shall notify
in writing the concerned RED and PES of the downloaded honoraria of all
43
2024 RestlntptioD ofsJ'sten oJ Contir ttg Registono ol yoters [ot 202i Natiornl ond Incal Elections

non-COMELEC ERB members in their areas of responsibility. The EO, in

turn, shall have the concomitant duty to inform his/her members that the
honoraria were already downloaded to their accounts.

46. Notlce of Hedring of Applicattons. - Upon receipt of the

SEC,
applications, the EO shall immediately set them for hearing, notice of
hearing wittr attached list of applicants shall be posted in the bulletin
boards of the OEO and in the city/municipality hall in accordance with
the schedule provided in Section 5 hereof, furnishing copies thereof to the
ERB members, heads or representatives of registered political parties and
other accredited groups or organization in the city/municipality.

Each applicant will be notified of the date of the ERB hearing of

his/her application by indicating the same in the Acknowledgement
Receipt, vrith informatjon that he/she need not appear unless required by
the Board to do so. On the date of the hearing, the EO shall receive such
evidence for or against the applicant.

47. List of Applicants. - The EO, prior to the scheduled ERB

SEC.
hearing, shall prepare a list of applicants indicating therein their names,
addresses, and type ofapplications. The List ofApplicants shall be posted
in the bulletin board of the OEO together with the Notice of Hearing.
Non-compliance with the posting of notice of hearing with Ltst
ofAppltcants shall be cousidered an electlon offeose.
S.EC. 44. Watchers. - Every registered political party and such
orgarrizations as may be authorized by the Commission shall be entifled
to a watcher during the reception of the applications and in every ERB
hearing.

SEC, 49. - Procedures for Processittg of Appltcatlons.

a. Preliminaries. The ERB members shall meet at the OEO on the

date and time indicated in the notice.

Before the hearing begins, the EO as Chairperson shall:

1. Let the members and others present log their narnes on

the attendance sheet;
2. Call the proceedings to order;
3. Request counsels, if any, to enter their appearances; and
4. Determine if there is a quorum. If there is none, the EO
shall adjourn and reset the hearing.
b. Rules to be obsenred durtng the hearing. The proceedings shall
be summaqr. No dilatory tactics or schemes thatwiU delay the proceedings
shall be countenanced by the ERB. Al1 arguments made by parties or
counsels during the proceedings shall be noted in the Minutes.

Rules to be observed:

44
2024 Rcs nrplion ofs|stetn oJConti ing Registrdtio aJvoters lot 2025 Nationat arul Local F_lectiot\

1. New Registration. The ERB shall ascertain if the

applicalt possesses all the qualifications and none of
the disqualifications under the law;

2. Transfer of Registratioa Records. The ERB shall

determine if the applicant has actually transferred
residence to the city/municipality/district where
helshe filed his/her application;

3. Change of Address in the Same

City/Municipality/District. If the change of address
involves a change in precinct assignment, the ERB
shall transfer his/her registration record to the
precinct book of voters of his/her new precinct and
notify the voter thereof;

4. Correction of Entry/Chaage of Status. The ERB

shall consider the supporting documents as required
in Secs. 23 and,24hereof;
5. Reactlvation of Regtutratioa. The ERB shall
determine the ground/s for which the voter,s
registration record was deactivated and that said
ground/s no longer exist.

6. Reiastatement of records due to transfer from

forelgn post to same local
city/municipality/distrlct. The ERB shall ascertain
that the applicant's name is included in the NROV and
that he/she is transferring his/her registration record
back to the original place of registration.

7. Appltcations Received through RAp. The ERB shall

ascertain if the applicant possesses all the
qualifications based on the type of applications
applied for.

c. Hearing proper - The hearing proper shall proceed as follows:

1. The Chairperson shall present to the other ERB

members all applications that are not seasonablv
objected to or without negative findings in the NLRV
verification. The ERB shall examine each application
and if it hnds the application in order, by majority vote
shall approve the application. Otherwise, the
application shall be set aside for later consideration;

2. TIre Chairperson shall then submit to the other

members the findings of the ORED/OPES NLRV
verification.

In case of wrong application type, if the applicalt is

present, the Chairperson shall apprise the applicant

45
2024 Resut,tption ofsr-vstnt oJ Coltinting Registrulio of t'ote$.[ot 2025 Nationol @d bcal Eleclions

of the finding/s and advise him/her to select/choose

the correct type of application in the registration form,
ifhe/she desires.
If the applicarrt uniusfly refu ses to select/choose the
correct tvoe of application. such refusal shall be the
ba s1s for the disaooroval of the plication.

In case the applicant failed to aDDea-r durins the

hearine desoite notice. the non-aooe arance of the
applicant shall be con strued as waiver of his /her rieht
and consider as sround for the di al of the
application.

In the event there ls a aeed to change the tvpe of

aDDlication in the VRS. the Chairperson/ EO shall
make request for the c hanEe ofapolication in the
VRS to the ITD, l! EBAD

3. The Chairperson shall next submit to the ERB all

applications that are opposed, together with the
evidence received in connection therewith:
i. The Chairperson shall announce the name of
the first applicant whose application for
registration is opposed and verify if the
applicant is physically present and request
him/her to stand up and approach the ERB;
11 The applicant shall be informed of his/her
right to rebut or refute the evidence presented
and ask if he/she intends to do so;

iii. Allow said applicant to present his/her

evidence unless the same has already been
fiIed;

iv. No oppositor or counsel shall be allowed to

cross-examine the applicants after
presenting his/her evidence. However, the
ERB may propound clarificatory questions;

v Proceed to the next application following the

same procedure; and,

vi. The ERB shail continue processing the

applications previously set aside by taking
into consideration the material defects in the
processing of the applications.

d. Approval or Dlsapproval of Applications. After processing all

the_applications with oppositions, the ERB shall, by majorityvote, approve
or disapprove them based on the documents/pleadings submitted.

+o
2024 Resunption olSlste ol Contir tirg Regis|uno oJ t:oters lor 2025 National ard local Electio s

Actions taken by the ERB need not be declared immediately during

the hearing. In case of disapproval, the applicant shall be furnished with
a certilicate ofdisapproval stating the ground(s) therefor.

After the termination of the procee dines. the ERB shall put a
corresDon dine check (./) on the aDprop riate box provi ded in Part 3 of the
aooli cation form. indicate the date of aoo roval /disaoprov aI and affix their
sisnatures in the s pace D rovided therein.

If the ERB disapproves the application. the reason / s thereof shall be

indicated in the application and th e OEO shall send notice of disapproval
to the affected resistrant within five (5) davs fro m the conclusion of the
ERB hearine.

e. Preparation of the Miautes of Proceediags. After every meeting,

the ERB shall prepare the Minutes of the Proceedings which shall include,
among others, the following:

1. Tota.l number of applications submitted to the ERB for

consideration;

2. Total number of applications with oppositions;

3. Total number of approved and disapproved
applications per application type; and

4. Brief narration of the proceedings of the ERB.

f. Distribution of the Mlnutes of proceedings. The EO shall,
within five (5) days from the last day of ERB hearing, distribute one (1)
copy of the Minutes to the following:

1. OPES;

2. Representatives of the Dominant Maljority party and the

Dominant Minority Party;

3. ODEDO as basis for pa5rment of honorarium; and

4. Registration Division of EBAD.

One (1) copy shall be retained by the EO and post one (1)
copy in the bulletin board of his/her office.

Failure to complv with the fo lng reou irements shall

constitute a for disci action s and withhold ins of
benefits sran ted bv the Commissioa.

S.EC. 50. Implementation of Coutt /llctttsiorry'Bxclnsion Order. _

The ERB, through the Eo, shall implement court inclusion/exclusion
Orders that have become final and executory.

47
2021Rcslnnpno ofs)sten ofconti thq Rcgis,,t tioD oftbterslot 2025 National dul lncal Electiohs

The EO shall immediately submit a report on the implementation of

court inclusion/exclusion order/s by the ERB to EBAD for the issuance of
access code by ITD for inclusion/ exclusion of the name/ s of the voter/ s in
the voter's registration database.

of Double/trtultiple Registratlon Record.s -

S.EC.SI. Abatement
All registration records found to be double/multiple based on the
Automated Fingerprint Identification System (AFIS) results received from
ITD, through Secure File Trarsfer Protocol (SFTP) shall, upon receipt
thereof, be subjected to the following procedures:

a. Verify in the VRR and VRS in case the biometrics Qtlatograph)

belongs to different person or the correct type of application as
applied for;

b. Submit to ERB for approval the abatement process in the VRS

database pursuant to the policy adopted in Resolution No
9888;

c. Delete the subject registration records in the VRS database,

once approved by ERB;

d. Remove the VRRs of the abated names of voters from the Book
of Voters, except those subject to Protection Order/s or
Precautionar5r Measure/s issued by the Commission En Banc,
Courts, or Tfibunals in order to preserve the integrit5r of the
contested election documents. File the same in a sepa-rate
folder with labelled "AFIS Abated Registration Records"; and

e. Submit, within five (5) days after ERB hearing, report to the
ORED/OPES on the total number of registration records
abated/deleted in the VRS and those not abated/deleted in the
VRS and the action/s taken therein based on the matrix
template provided by EBAD.

The ORED/OPES shall review and consolidate the results of

abatement process submitted by the ERB of city/municipality/district
under their respective jurisdictions, based on the matrix template; and the
total number of requests for change of application types and/or
recapturing of biometrics data based on AFIS results.

Submit the ORED/OpES consolidated reports, within ten (10) days

from receipt of all the OEO's abatement reports, to EBAD, ITD and IAD.

SDC.S2.Deadioation of Regtstratlon Records. - a) The

deactivation of voters' registration records shall be made based on the
following grounds, to wit:

a) Those who have been sentenced by final judgment

to suffer imprisonment of not less than one (1) year,
such disability not having been removed by plenary
pardon or amnesty. Provided, that any such person
shall automatically reacquire the right to vote upon

48
 2024 Rcsumpliofi of.\i\rten oJ Ca i ting Registration olt'oters for 2025 National ond Locdl Electio r
the expiration of live (5) years after service of
sentence as certified by the clerk of court of the
Municipal/Municipal Circuit /Metropolitan/
Regional Trial Courts or the Sandiganbayan;

b) Those who have been adjudged by final judgment of

a competent court or tribunal of having committed
any crime involving disloyalty to the duly
constituted government, such as rebellion,
sedition, violation of the firearms laws, or any crime
against national security unless restored to their
full civil and political rights in accordance w-ith law;
Provided, that such person shall automatically
regain his right to vote upon the expiration of five
(5) years after service of sentence;

c) Those declared by competent authority to be insane

or incompetent;

d) Those who failed to vote in the two (2) successive

preceding regular elections as shown in their voting
records. For this purpose, regular elections do not
include tJle Sangguniang Kabataan (SK) elections;

e) Those ordered excluded from the list of voters by the

court;

f) Those who have lost their Filipino citizenship.

For this purpose, the clerk of court shall furnish

the EO concerned at the end of each month a
certified list of persons with their addresses, who
have lost their Filipino citizenship; were declared
insane/incompetent; have been sentenced by linal
judgment to suffer imprisonment of not less than
one (1) year, or have committed a crime involving
disloyalty to the duly constituted government; and

C) Failure to validate or with incomplete biometrics

data pursuant to Republic Act No. tO36Z4.

Deactivation of registration records based on paragraph d above shal1

not be done during the last ERB Hearing. For thiJ pr[o"", all oEos are
directed to ensure that all registered votirs who railedto vote in the two
(2) successive preceding regular elections shall be deactivated accordingly
by the ERB prior to the last ERB hearing to avoid disenfranchisement.

After the voter's registration record has been deactivated, the ERB
shall remove the same from the corresponding precinct book'oi voters,
properly marked and dated in indelible ink, placelhe same in the inactive
file after entering therein the cause/s of deactivation:

a otherwise known as trre "A. Act providing for Maldatory Biometrics voter
Registration,.
49
2024 Resunption oJSJste oJ Conliitling Registration of l,bters for 2025 Natioflal @td Local Elections

S.EC. 53. ConcelLation of Regtstrdion

Record.s. - The ERB shal1
cancel the registration records of deceased voters based on the following
documents:

a. Certified list submitted by the Local Civil Registrar (LCR)

pursuant to Section 29, Republic Act 8189;

b. Sworn declaration of next of kin who has personal knowledge

of the death and identity of the deceased; and

c. National List of Deceased Persons ofVoting Age to be provided

by the Philippine Statistics Authority (PSA) or Local Civil
Registrar, duly verified by EBAD and ITD in the central
database.

Before the ERB hearing, the EO shall:

1. Coordinate with the LCR in their locality for the certified list of
deceased persons of voting age; and

2. Post in the OEOs/City/Municipal bulletin boards the

aforementioned lists, furnishing copies thereof to the local
heads of registered political parties; the suryiving spouse, if
married; the father or mother, if single; or if he/she has none,
the nearest of kin.

SEC. 54. Publlcatlon of Action on the Appltcatiott- - Within five

(5) days from the approval or disapproval of applications, the ERB shall
post notices in the bulletin boards of the oEo and city/municipal hall,
stating the names and addresses of the applicants, the dates of the
applications and the actions taken thereon. The EO sha1l serye a copy of
the notice either personally or by registered mail or special delivery, to the
local heads or representatives of citizens' arms or any registered political
parties existing in the city/ municipality/ district.

CHAPTER V
UPDATING OF RDCORDS OF PERSONS WITH DISABILITIES,
(PWDs), SENIOR CITIZEIYS (SCsf AND MEMBERS OF MDIGENOUS
CULTURAL COMMITNITIES/INDIGEIIOUS pEOpLE (rCCs/rps)

55. Upddtttg the Records of pWDs, SCs, and Menbers o!

S.EC.
ICCs/IPs- PWDs and SCs who are already registered but have not
indicated the t5rpe of their disability/ies, o. *ho tay have developed or
manifested such disability/ies after having been registered, may update
their registration records.

Members of the ICCs/Ips who have previousry registered but have

not indicated the name of the ICC/Ip communities to which ttrey belong
shall be allowed to update their registration records.

The updating of the registration records shall be in accordance with

the following procedure:

50
2024 Resunptio ofS)'stent ofcontinlting Registation of yoters Jbr 2025 National ud Local Elections

a. The PWD/SC/member of ICC/IP voters shall personally

appear before the OEO/satellite registration o{fice. PWD/SC
voters applying for the updating of their records shatt be
accommodated in the express lane;

b. The EO shall conduct an interview on the personal

circumstances in order to establish the identity of the
PWD/SC/member of ICC/IP voters. He/she shall be required
to present any of the following documents enumerated in
Section 15 hereof;

c. Once the identity is established, the PWD/SC/member

of ICC/IP voters shall accomplish the prescribed form (Annex
"8"). PWDs/senior citizens shall indicate the types of
disability/ies, assistance needed during election day and
willingness to vote in the precincts assigned in accessible
polling places (APP), while the members of ICC/Ip shall
indicate their tribes or communities and submit the
accomplished forms to the EO; and

d. The PWD/SC/member of ICC/IP voters shall be instructed

to affix their signatures in the logbook.

the Ddahase. - The records of registered pWDs, SCs and members of

ICCs/IPs who have accomplished the Supplemental Data Form (Annex "B")
and PWDs and SCs who have manifested their intent to vote in the App
shall be tagged in the VRS in a quarterly basis. Final extraction of their
records from their original precincts and assignment in the special
precincts referred to in the preceding section, shatl be made after the last
scheduled ERB hearing.

SDC. 57. Withdrawal frorn APP - PWDs ald SCs whose records
have been transferred to the APP, may revert to their regular precincts,
unless the same have reached the maximum number of voters. In such
cases, they shall be included in another precinct comprising the same
territorial jurisdiction. For tJ:is purpose, they shall update again they
registration records using the Supplemental Data Form (Annex "8") during
the period of filling of applications for registration.

CHAPTER VI
SEGREGATION, CUSTODY AND BACK-UP OF. DATABASE

SEC. 5a. Segregatiott Cttstodg of Application Forms ond. Back-

up of Datobase in Compact. Disc. -

a. On a daily basis, the EO shall:

1. Gather all accomplished application forms;

5i
2024 Resunpnon o.fSjslem oJ Cotrlilliflg Registatio ofrbtets lot 2025 l{ational .ntul Local Electiorls

2. Back-up ttre captured data in compact disc (CD) through

the VRM Operator. Failure to perform the back-up
procedure shall be a grouad for admlnlstrative
disciplinary actlo!;
3. Arrange all accomplished forms alphabetically by
surname per barangay and by precinct;

4. Generate a list of those who applied for registration or

transfer of registration for the day, and other applications
using the VRS Program. Said list shall be posted in the
bulletin boards of the OEO and the city/municipality
hall;

5. Record in the logbook any untowa_rd incident and the

action taken as well as important occumences and
incidents during the registration days; and

6. Store the application forms, CD and supplies in a safe

and secure place. CD that are not yet full or not have
been ftnaJized shall be used in the succeeding
registration days.

b. At the end of the registration period (quarterly), the EO shall:

1. Generate Statistical Report on the number of applicants

per application type;

2. Submit to the ERB all applications received including the

list of applicants and Statistical Report for action;
3. Once approved by the ERB, the OEO shall:
a) Scan the VRR of the voter; and

b) Transmit simultaneously the scanned/electronic

copy to their respective OPES and ERSD-Centrat File
through Safe File Transfer Protocol (SFTp)/Microsoft
OneDrive Official Account, not later than ten (10)
days after the conclusion of the ERB Hearing.

All disapproved applications shall remain in the custody

of the EO.

4. Finafize CD and back-up file

APPLICANTS_COWRED_PERIOD.sq| and deiete the
records of all disapproved applications. The back-up of
the APPLICANTS_COVERED_PERIOD.sq1 shalt contain
only records approved by the ERB;

5. Execute the CONSOLIDATION function in the VRM which

will extract records of all approved applications filed
during the registration period;

52
2024 Resunptiorl ofs,"sten, oJ Cotltin tit g Registratioi o! lbters lot 2025 Nationol and lpcal Electiofls

6. Submit the CD containing the extracted records (17D-

VOTERS-COWRED_PERIOD.SQL, SKS_BACKUP-DATE
CREATED THE BACKUP.SQL) to ITD, through the
authorized courier service of the Commission, within five
(5) days after the Board hearingi and

7. On the last scheduled ERB Hearing submit the fult or Iinal

backup for the VOTERS, and POP databases.

CHAPTER VII
POST-REGISTRATION PROCEDURES

SEC. 59. Assignment of Precinc't, Numher - In the assignment of

precincts the following guidelines shall be observed:

1. PWDs, SCs, ICCs/IPs established special precincts in accessible

polling places during the October 30, 2023 Barangay and
Sangguniang Kabataan Elections shall be maintained.

2. For other regular voters, the assignment of precinct shall be in

accordance w'ith Section 16 (D6) of this Rule.

Daughter precinct(s) shall be created to accommodate approved

applications in excess of the 200-voter per precinct limit

SEC. 60. Szbmission of Quarterlg Progress Report, (epR) qnd

ProJeds of Preclnds (POPs). - The EO shall submit to EBAD soft copy of
the Quarterly Progress Report (QPR) within ten (10) days after the
conclusion of the quarterly ERB hearing and POP after the last ERB
hearing, through the fastest means available.

The Voters'Database shall be submitted to the ITD within the same

period often (10) days from the last ERB hearing.

SEC, 67. Compllation oyt YRRs - The copies of the newly approved
applications shall be compiled in the Book of Voters.

SEC, 62. Petttion for Inclusion of Voters ln the List. - Any person
whose application for registration has been disapproved by the ERB or
whose name has been stricken out from the list may file with the court a
petition to include his/her name in the permanent list of voters in his/her
precinct at any time but not later than one hundred five days (105) prior
to the scheduled elections. It shall be supported by a certilicate of
disapproval ofhis/her applicadon and proofof service ofnotice ofhis/her
petition upon the ERB. The petition shall be decided within fifteen (15)
days after its filing.

If the decision is for the inclusion of the voter,s name in the

permanent list of voters, the ERB shall place the application for
registration previously disapproved in the corresponding book of voters

53
2021 Res netion ofslstem oJ Contn tirg Registdti."l oft'oters lor 2025 National ar l lncal Elections

and indicate in the application for registration the date of the order of
inclusion and the court which issued the same.

SEC. 63. Petittonfor ExcluslonofVotersfromthe Ltst. - Any

registered voter, representative of a political party or the EO, may file with
the court a sworrr petition for the exclusion of a voter from the permanent
list of voters giving the name, address and the precinct of the challenged
voter at any time but not later than one hundred (100) days prior to the
scheduled elections. The petition shall be accompanied by proof of notice
to the ERB and to the challenged voter and shall be decided within ten (10)
days from its filing.

If the decision is for the exclusion of the voter's name from the list,
the ERB shall upon receipt of the final decision remove the voter's
registration record from the corresponding book of voters, enter the order
of exclusion therein and place the record in the inactive lile.

SEC. 64. ERB Cetttftcdionof the Ltsts of Voters. {he ERB shall
post notice of its meeting for the Certification of t-Ile Lists of Voters, which
shall be conducted five (5) days prior to the scheduled posting referred to
in Section 65 of this Rule, in the bulletin boards of the OEO and the
city/municipal hall.
For ourooses of signing the Electlon Day Computerized Voters
Lists IEDCVLsl and Posted Comou terized Voters Lists lPCVLsl in
coordiaation with the COMELETC accredited cltizens'arms. the ERB
shall conveae for the coaduct of verllic ation aad certification ofthe
said lists of voters. Each ERB member shall be pa id an honorariua
based oa the existine of as Drovided in the Resolution
Dromulsated bv the Comm isslon En Bqnc.

S.EC. Postirtg of the Certifted qnd Ftno,l List of Voters. -The

65.
ERB shall post the certified and final list of voters in the bulletin board of
the OEO ninety (90) days before the election or on the date fixed by the
Commission.

SEC.66. Mobitiz&tonlMleal,s/Transportatton Allouance. -The

FSD shall facilitate and ensure the immediate release of the OEOs
registration/mobilization/meals/transportation allowance during the
registration of voters. These include the conduct of mandatory satellite,
RAP activities, and malls registration of voters as provided in Secs. 9 and
1O of this Resolution, as well as the conduct of the RAp in accordance with
Chapter II hereof, based on the existing policy of the Commission, subject
to the auditing rules and regulation of the Commission on Audit (COA).

67. Role of the Regiona.l E,l.ectton Dlrectors {REDs) and

SEC.
Asslstcrnt Regional Elec,tlon Diredors (AREDs) and prodnclql
Elec,f;lola Supewisors (PBSs/. - The REDs, AREDs and pESs shall ensure
timely compliance of the Eos submission of all required reports and shall
be held directly responsible and accountable for non-compliance within
the period herein provided.

54
 202J llestrlptio,t of S|sten, oJ ('oittitllti? Re gisn atittt qt lbtets lot 2025 National atu. I'ocat Electiofte 10I 63

Si9C. 68. COVID-79 Safetg Stantda:rd Compllance. -The OPES

and OEOs shall, in the conduct of the system of continuing registration of
voters, including the conduct of satellite and RAP registration of voters,
strictly observe the existing health and safety protocols institutionalized
by the Commission En Banc under the new normal.

SEC. 69. Applicahility

of Other Resolutlons of the Commisslon.
- Other Resolutions of the Commission insofar as applicable and not
inconsistent herewith shall apply.

SEC. 70. Effecttnttg.

-This Resolution shall take effect immediately
after its publication in two (2) daily newspapers of general circulation in
the Philippines. The Education and Information Department (EID) is
hereby directed to cause the widest dissemination of this Resolution and
its publication. Likewise, the ITD shall post the same in the Comelec
Website.

Let the Executive Director, Deputy Executive Director for Operations,

Education and Information Department, Election and Barangay Affairs
Department, Information Technolory Department, Finance Services
Department, Vulnerable Sectors Office, Regional Election Directors,
Provincial Election Supervisors and Election Officers, implement this
Resolution.

SO ORDERED.

GDORGE ERWIN M. GARCIA

Chairman

SOCORRO B.INTING MARLON S. CASQUqTO

Commissioner Commissioner

AIMEE P. FEROLINO REY I. BULAY

Commissioner Commissioner

ERNESTO FERDINAND P. MACEDA, JR. NELSON J. CELIS

Commissioner Commissioner

CERTIFICATION

APPROlIED for publication, Januar5r L0,2024.

B. DIOLA
Director [V
Office of the Commission Secretar5r

This Resolution can be verilied at this number (02185272987; email

address cornsec@com elec.gov.ph
55
(li i.'rr.rit*r{ l{tll
i{cpuhiie ,,i Lire i'l iirpfrine.
('oul sst()\ o\ [.t_ECTI0\S
lr l::r::lr,'. ',1rnll

-;.tFS

APPLIcATION FOR REACT!yATIC OF REGISTRATION RE:CORD

Rcsson for osaclivatio4

APPLICATION FOR CHANGE OF NAME DUE TO MARRIAGE OR COURT ORDERICORRECTION OF ENTRIES

IN THE VOTERS' REGISTRATION RECORD
.'....,- ,,-.tl_,ai: s_-rt:i-q t,la,_rr^ , !_.-- rs aelrre:1Coc.t oj a;p('f,a:]tr-'-ri i_,i .'1
O-ae: a. Ceiir.rrate oi [. ta B11- ;.4 .:hersr

APPLICATION FOR IHCLUSION OF RECORDS lN THE BOOX OF VOTERS r REINSTATEMENT OF l.lAME lN

THE LIST OF VOTERS
,. Re,,.slale':e ,-: cf it-,'i';s a!e ic iiansft.l'3I:, i3,a !J. a:lst la sa.i'e ntsi ,,1! l!.r\. i,.'r,a,:! arst.,ai
' iic,ijs,cr'r :l \,/RR ," 'i.r c-:c ncl bcak ci vcters
,. ;l.r.sialErr,e.:: ;{ i:.' , ;1*4 ot'lhe registered !3let wh sl has lleer amrdec ,. lite lrsl :-1i '''J!ers

IN WITNESS WHEREOF

SUBSCRIBED AND SWORN l:. seiaie ,]:e cn ihe aaove oaie

 DATA
' [For old Voter)
'UPPLEMENTARV
(l,crsorrs Itll Dlsal)llltlesi/Senlor Cltlret]s wlth Dlsal,llltles/ hl(li[ermns l,eople/hrrllEenous Ctrltural (:onr nlu t)lt ter)

TYt'I l]r IIsAU[.11Y

I,AST

r: rsT Nn
NAMI:I

M[r
I,hy!l!al

llnrrl rtl llrarhr8/l)':irf

n
MIDDI.T NAMIi:
I t--t
lltllClNCT NO,r

I}AIIANGAYI
__ft -___
CIIY/MUN CII'N TIIYI MUllll,l{r l)knl)lllll.!
t-l
PIIOVINCI; lYr't{sl or ASslsTAllL[ uEErrq) Qtt .[(_llotl r,AY

Art! yor n lrerll'er ol6 y IrxlLsenors r,cot)h (1,)or

l:tnnrrnh:albn Asshlarr:il
l-t
ln(llHelrous CultUrnI Cdrlrrllirltlei (tr(-)i
n
L_l L] t-l
Yes
Ityer. plaisE I'r(llcale the Narne ol
llU
'ltcc c..tr n[\try
TI

Are y0ll wllllnfl to

voL{r hr arcesslhle
IJ
u .n)a ol ll)/lcC crnnrn |ity
D0lllnII t]lirlrc? l..:l
l,Wl)/SC i're.lncl o.
to lJe fllleilt rl t:0

rtluro or clldotrhry MarUni/Ihrr.ltr irI nva' tril.ne'l l.np

[)ate r

llt,ll.int!ra,tlhmllnnark Ar,t,llcrrl!rlhillhurnbh,.,k

cEtTtHCATTON/ATTISTAT|ON By n SSlsl OR
(l:(lr llllleratas/l'ersor$ wlth Dlsnhlllty/ln(ll8srunr Ieot,la Jlpl /kxtlgcllo(ls Cllltrrral Coinrru ltles llCCl,

t, ieslilart
___, whose ranrc ar'(l slg'ratura al,t)ear lrelow, h€relry lrtr, llrysell ar'(l rlerlnr e

:1. I hat I asslslc{l tfia horeIr al]l,llca t kn r€BIstt atl{iIr

2 that I Illle(l DUt hls apl,lhalhfl lrt aceor(lahre wlth llrc htr(!l i alkrn glve t{) le;
3 1llat tlle alpllcafitwa! Ilfl{:ed underoath;
'|
4 lrat tlro Ileclkrir Olfh:er/ltlcr vlower lcrrl to tlte al,lrllLnllt ltls ir.rjLl trllslrerl at)t]ll(:atixl; ntnl
5 lhat the a|tl,lki8nt eflll1lle(l llts tllrlh of tlte llllol] atlDn slrte(l h lhe ncc(nnl)llslle(,.1)l,lhatk,I fr)r
r eglslr atknr I)y etllxhtg lrls tlnlllllJnnt k nI(l/ur r:llstu ary nlnt l( o lrls al,l)llrj.tlo ht lltL, l,t esetx.e
ot thc lileclk)ll OIIkrer/hrtervlcwer.

lN WITNISS Wl ltnIOf, I lravc lrer i:llntu af llxeLl ly slg at rlr I lrls , )t)

SlgllaLrrro over l)rlIle(l InI re oI n sslstr,

i!!l3hr! lalr lhnnrltrrrll A$nt,, ! llhl( I h,xnlnnn,t

SiJOSCnIUEU ANt) sWoltN lo l,€t(,r(! [,{: llrts

_, t)htltp;ptrres,

lll{dll,ll ol,k:sr
l;lBl,alrrc tv., l,rhlrrl llnIre
 CERTIFICATION

This is to certily that __, born on

single,i widow/er/legally separated/marriect to
a resident oI
Pclsr:nally appeared in th is
office to apply for transfer of registration record. llowevet llis natnc is uot
irrclucled in the tocal Voter's llegistration Database (LVRD) or itr the prirrted
l-ists of Voters (PLVs)/ Iirinted Lists of Deactivated Voters (pLDVS) per verificatiotl
cond uctetl by tlre urrdersigned.

l.lence, pursuant to the Rules ancl Regulations on the Resultrlltion of

tlre System of Corrtinuing fiegistratiot.t of Voters and providing for the use
of Voters Registration Machines (VRMs) Nationwide, above-nametl
applicarrt is hereby adl,ised tc, apply for original regist{ation.

This certi[ication is issue(l for whatever legal purpr.rse ir n)ay serve.

Done tlris ___(lal of ____-, in tlr,: City/M Unicipa lity
oI Plovirrce of Reg io n

Election Officer
{Signatur e over [,tit]te(l Nal]le)

€ERTIFICATICf N
This is to certify that , born on
single/wirlow/er /legally separat,:d/married to
, a resident of
pers{rnally appeared in this
office to apply for tra,tsfer of registratiot'r record. lloweve., llis nante is not
includcd in tlte Iocal Voter's Registration Datal>ase (LVRD) or in tlrc pr.illt.ed
Lists of Votors (PLVsl/ Printed Lists of Deactivated Voters (tllD/s) l)er verificatiot)
co nd ucted by tlre u rrdersigneJ.

I'lencc, pursttat]t to the Rules and Regrrlations on lhe llesLIIl)tion oI

the Systeut of Continuing fiegistration oI Voters anrl pro,ridilrg for the use
of Votets llegis:ration Machines lvllMs) Nationwide, abovc,-named
alrplica nt is lrcreby irdvised to a pply for ot iginal registration.

This cer tification is issue(l [or wllalevet legal purltose i. ntay scrvc
Dorre this day of in t lt,: City/M rrn ic ipality
o[ __ , Province of Ilegion

Eluction Officer
{Sigrraturr: ovcr l,rllltc.il Na|tl!.)
 AFFIDAFIT OF IDENTIFICATION

of legal age, Filipltro, and a residence of

tunder oatlr, declare:

i". That I personally krrow applicant _;

(full nanre of applicont)

2. That to nry knowlerige, he was botn olr at

and presently residirrg at

3. That to n.ry knowledge, the applicant has allthe qualificatiorrs arrd none of the
disatltrali[ica tiorrs oI a voter';

4. l-hat larn

_a. a registered voter of Preclnct No. __ of l3arangay

Clty/M urticipality of Provin ce
of

_b. a relative of the ag:plicarrl. within the fourth civil degrec of

consarrguinity/aIf inity, being his:

_i, pare nt
_ii. Sorr/dauglrter
_iii. grandrnotlrer/grarrdfatlrer
_iv. Brotlrer.Sister
_v. urrcle/aun t
_vi. Brotlr r-in -law/sist r-in law
e e -

ln WITNESS WI-IEREOF, I lrave lrereurrto affix nry signature this_ day of

70 at Province of _, Philippines.

(Siqtlttturc obove printed nante)

SUBCRIBED AND SWO/?N to before nte on the obove date.

ELECl'ION OI:I:ICER
 vvr I lnevlseu zulz)
0

AppLtl;ATroN Ne. {re be , leq Dy (te ynmg

FIRST NA[/E

ITIDDLE NAiilE S EX: E FEMALE N MALE

SU FFIX: DATE OF BIRTH: CIVIL STATUS [] S|NGLE D naaRRleo
ARE YOU A REGISTERED VOTER IN IHE PHILIPPINES? f]YES NruO STATUS ABROAD ! Land.based I Seafarer
IF YES, WHERE?
I Overseas Filipino Worker E Dual Citizen
RESIDENCE ABROAD'. lPlease provitle your conrplete address as you nay be voling by nail] ! Diplomat/Attach6 fl lmmigrant
I ADDRESS LINE 1
! Others (pts specify):
=--
I
ls your Philippine passport vatid? f] yES E NO
ADDRESS LINE 2:
VALID U NTIL:
1022)
( I awrN I a ge /L @ att y/Mt t ip a U yrca u ty/C nyni s t it t)
ARE YOU A FILIPINO CITIZEN? f] YES E NO

STATE/PROVINCE CITIZENSHIP:

POSTAL COOE: P.O. BOX NO CONTACT NO.

COUNTRY Email/Social f,ledia:

NAIlIE CONTACT NO.:

ADDRESS: EMAIL:

lswear lhal lhe info.Dalion lhall have paovided are lrue and corecl;lhal lpossess alllhe qualilicaLons afld none oflhe disqualillcalions
olan SUBSCRIBED AND SWORN TO betore
ove{seas voler. lhat lhereby apply lo vole overseasilha{ my nanre be included in the Lisls ofoverseas vole6.lhat loive consenllo have mv me on lhe date this apptication was titod
rjr)nplEle narne publshed online speciically al lhe COMELEC and DFAwebsiles:and thatp.ocesstnq ot my personald;b slaled horen
bv th;
C0MELEC is lor regislratioo. eleclron and olher purposes as may be provided by law including B P 8tg. 881 as amended
{Omnrbus Electron
Codo) RA 8189 (Voler's Regislralion Aclol 1996), RA 9189 as amended byRA 10590 (Overseas Vol;g Acl of2013), RA i0367 (Mandalory
Bioorelncs Voler Regislralion), and RA 10173 (Data Privacy Actof 2012).

DATE OF FILING APPLICANT'S SIGNATURE: PRINTED NAIVE & SIGNATURE OF

\o.9. 10 Aet 2022i (Sign in the pr€sence ofE0/AO) ADIIIINISTERING/ELECTION OFFICEF

ilt

E
APPLICATION FOR: REGISTRATION E CERTIFICATION E REACIIVATION Post & Country where Applicant will be Registered

X REINSTATEMENT E oHANGE oF ADDRESS E REoAPTURE oF BIoMETRICS POST

[-l TRANSFER between Posts or Countries - from COUNTRY:

fJ coRRECII0N OF ENTRY/|ES OR CHANGE OF NAME - specify previous dara:

PRINTED NAME & SIGNATURE OF VRM OPERATOR

ACTION OF THE RESIDENT ELECTION REGISTRATION BOARD {RERB) AT THE: E OFOV fI POST

L:l APPRovE D I] DISAPPROVED RERB DATE: Reason for Disapproval

PRINTED NAIVE & SIGNATURE PRINTED NAME & SIGNATURE PRINIED NAME & SIGNATURE
RERB lVember RERB CHAIRPERSON RERB Member

.t<

APPLICATION NO

APPLIC, TYPE T REGISTRATION I CERTIFICATIoN N REACTIVATI0N This is lo acknowledge receipt ol your applica lion. your appticalion is
subject iorApproval/Disapprcval by lhe Resident Election Regiskalion
E REINSTATE IENT f]CHANGE OF ADDRESS E RECAPTURE OF BIOMETRICS Boad (RERB). You need nol appear during the RERB hearin"g unless
E IRANSFER E coRREcTtoN oF ENTRyitES oR cHAl,lcE oF NAME required lhrough a wrilten nolice. ll your appticalior is disapp;ved,
you oI your aUlhorLTed represenlatNe may l_tle a Molion lor
LAST NAIVE Reconsrderafion wilh lhe RERE

FIRST NA[IE: RERB DATE

MIDOLE NAIVE VRMO/AO

 MEMORANDUM OF AGREEMENT
(COMELEC - INAME OF MALL] VOTER REGTSTRATTON 2024)

This Memorandum of Agreement ['Agreement"] is made and executed this _ day of

at by and between

COMMISSION ON ELECTIONS, a Constitutional Commission

mandatecl to enforce and administer all laws relative to the
condllct of elections with principal office address at the Palacio
del Gobernador, General Luna St., lntramuros, Marnila,
represented herein by its Chairman, GEORGE ERWIN M.
GARCIA and hereinafter referred to as "COMELEC";

and

-
represented herein by rheir Duly Authorized Representstives,
and
hereinafter collectively referred to as _;

(COMELEC and_ shall be individually referred to as a

"Party", ancl collectively, the "Parties"J

wlTNESSETH: That

WHEREAS, COMELEC is in the process of conducting voter registration nationwide

fro n-r DATE to [DATE]:

WHEREAS, TNAME OF MALLI has offered to designate specific areas inside selected
malls, commercially known as the a nationwide chain of multi-
level, fully-integrated retail shopping, dining, leisure and entertainfirent complexes, for
COMELEC to utilize for its satellite voter registration, subject to specific terms and conditions
set out in this Agreement;

WHEREAS, in their desire to bring the registration process closer to the Filipino
people, COMELEC and [NAME OF MALLJ agreed to partner for the purpose of establishing
satellite voter registration areas in lunder a rent-fiee arrangemenU

NOW, THEREFORE, for and in consicleration of the foregoing premises and the
mutual covenants hereinafter set forth, the Parties hereby agree as tbllows:

SECTION ONE
TERM

1.1 COMELEC shall conduct satellite voter registration in the malls enumerated in
Section 2.1 [a) fthe "Malls") rn accordance with the allowable dates as agreed upon between
[NAME Of MALL] and COMELEC, t]rrough an election officer. The term of this Agreement
shall coincide with the voter registration period, which shall be from
until . INAME OF MALLI shatl submit, on a

Page 1 of I
weekly basis, to the coMELEC, through the EID, the list of implementation dates agreecl upon
for the satellite voter registration for the purpose ofannouncements by the COMELEC,

t.2 Each Party shall extend all available marketing avenues, ancl procluce the
necessary marl(eting collaterals, for the purpose of announcing the opening ancl scheclules of
all satellite voter registration in EIAME OF MALI] to the general pr-rblic.

1.3 [t is understood that, with respect to the features and/or provisions relating to
and/or affecting the satellite voter registration, this Agreement shall ar.rtomatically terminate
on [DATE] or on the last day of voter registration period fbr the 2025 National ancl Local
Elections, whichever is earlier. Should the COMELEC, by a duly-issued resoh.rtion, clecide to
extend rhe regisrrarion period beyond IDATEJ, rhe G0MELEC shall inforrn [NAME oF MALL]
thereof in writing and the Parties may agree to extend the satellite voter registration
activities in the [NAME oF MALL] Malls, under the same terms and conditions herein, by
execr"lting a written agreement. Upon the termination of this Agreement, [NAME OF MALL]
shall furnisl-t COMELEC a qualitative feeclback report about the conclLrct ofthe satellite voter
registration inside the Malls and propose improvements in the next conduct of registration
or similar pro.jects.

SECTION TWO
RIGHTS AND OBLIGATIONS OF THE PARTIES

2.1 [NAME Or MALL] Righx and Obligations, [NAME OF MALLI shall

(a] Provide an area within the Malls, the specific location of which to be
determined by INAME OF MALLI at its sole discretion fthe "Premises"], for
COMELEC's satellite voter registration areas, specifically at the following malls:

t.
1
3.
4.
5.

tb) Turn over the Premises to COMELEC in good and tenantable condition,
renovated for the sole benefit of COMELEC, in accordance with the agreed
specifications for satellite voter registration areas;

[c) Provide the following within the Premises, prior to tlrrn-over:

(0 Installation of electrical wirings, telephone and internet cables;

tiD Centralized air-conditioning;'

(iiD External signs announcing products and services; and

(irJ Tables, chairs ancl barricades.

(dl Provide a temporary storage cabinet or area where COMELEC may

temporarily store its voting registration machines (VRMsJ and other election
registration paraphernalia at the end of its daily registration cluties should the
satellite registration dates be more than one (1) day. The keys to the temporary
storage area shall be given to the COMELEC personnel in charge for safekeeping and

Page 2 ofB
 shall be returned to [NAME oF MALLI at the end ofthe registration period or upon
pull-or.rt of the items storecl therein, whichever is earlier.

[e] Waive the following charges over the premises cluring the Term: (i)
rent; (iiJ utiliry charges such as electriciry and air-conclitioning charges; (iiiJ pest
control charges; and [iv) corrmon area maintenance charges or CAMC;

t0 Provide telecom/internet connectivity for the premises and shall

shoulder for its accolrnt all the monthly billings for these utilities;

(g) Provide free parking privilege for the Election Officer and one Ill staff
cluring the agreed-upon satellite voter registration dates;

(h) Provide one (1J full meal daily for rhe COMELEC staff assignecl at rhe
satellite voting registration areas during the agreed-upon satellite voter registration
dates;

(i) Assist COMELEC in informing the general public of the satellite voter
registration areas thror-lgh the following marl<eting materials: the free use of the
standees and billboard for the COMELEC-procured hard collaterals, online
announcements and traditional media;

(,1 Provide COMELEC with supporting security personnel and sliding

.janitorial and maintenance personnel for the Premises;

(k) Allow COMELEC personnel entry to the Premises before the Mall's
operating hor.rrs, provided that COMELEC shall first provide[NAME OF MALLI an
official list ofsaid personnel, as stated in Section 2.2 [fJ hereunder; and

0) Accommodate, in its discretion, the extension ofthe registration hours

beyond the Malls'regular business hours upon express request by COMELEC or until
last registrant is out of the satellite voter registration area.

[m) Acl<nowledge and agree that it s]rall neither terminate prematurely the
Terms of the Agreement nor modify the agreed implementation dates of the satellite
voters registration without clue notice to the COMELEC.

2 2 COMELEC'I Rights and Obligations. COMELEC shall:

(a) Usethe Premises provided exclusively for the operation of its satellite
voter registration. In no case shall the COMELEC divert the use of the Premises for
other purposes without the prior written consent of TNAME OF MALLI

0, Ensure that its personnel shall strictly abide by the Malls' house rules
and regulations and seclrrify and safety policies;

(.1 Ensure that its satellite voter registration area within the Malls shall be
ready for operations in accordance with the timetable agreed between the Parties;

(d) Ensure that the satellite voter registration areas are manned by duly-
authorized, properly-trained and qualified COMELEC employees on the agreed dates
and times;

(") Communicate with TNAME OF MALL] any request to exrend rhe

satellite voter registration hours beyond the regular Malls'operating hours in order

Pase 3 of 8
to accommodate and serve the requirements ofthe last registrant for the day;

t0 Employ and maintain suitable and responsible employees/personnel to

carry out satisfactory performance and completion of services within the satellite
voter registration area. The names and addresses of the employees/personn el of
COMELEC who will be part of the satellite voters registration shall be forwarded to
[NAME OF MALL] at Ieast five [5) days prior to opening of each satellite voter
registration area, which may be amended/r_rpdated by the COMELEC whenever
necessary. Only COMELEC employees/personnel as appearing in the employee list,
and with the proper [NAME OF MALL] -issued identification cards shall be allowed
entry inside the Malls ancl the Premises. COMELEC shatl apply for their
employees/personnel, their individual identification card and shall submit to the
Malls the appropriate requirements, as provided. COMELEC hereby consents ancl
warrants that all reqr.rired consents and authorizations have been obtained from its
employees/personnel regarcling the sltaring of this information with TNAME OF
MALLI;

(g) Ensure that its employees shall be wearing, at all times, the official
government identification card of COMELEC and shall fr.rrther allow themselves to be
subjected to the usual secul'ity procedures oi TNAME OF MALLI, including but not
Iimited to body searches and bag inspection by the Malls'security gnards.
(h) Include in its official website or social media accounts an
announcement that COMELEC satellite voter registration areas are located at selected
[NAME OF MAIL] nationwide;

(il Allow [NAME OF MALLI and its sponsors to post announcements

within the vicinity of or in the Premises, provided it will not obstruct the entry or exit
of the voter registration area.

til Not allow anyone to use or lease the Premises or any portion thereof
without the prior written consent of [NAME OF MALL];

00 Maintain the Premises in a clean and sanitary condition, free from

noxious odors, disturbing noises, hazardous defects, inflammable materials or other
nuisances;

tll Not drive nails, screws, hooks or other abutments on or into the walls,
lrames or other portions of the Premises or in any manner deface or damage any part
thereof. Any damage caused to the Premises shall be for the account ofCOMELEC. The
design and layout of the satellite voter registration areas shall be subject to prior
approval of [NAME OF MAILJ, taking into consideration the need to maximize space
and to harmonize its design with the Malls' overall theme;

(n, Acknowledge and agree that [NAME OF MALLJ shall have the right to
require COMELEC to remove any display, decorative item, accessory, or thing which is
inappropriate, improper, or not connected with the services identified to be
performed at the Premises;

(nl Agree to secure entry and exit passes for the voter registration
machines, printers or such other equipment needed during the conduct of satellite
voter registration in accordance with INAME OF MALLI policy on this matter.

[o] Upon the expiration ofthis Agreenlent, return the Premises and fixtures
located therein in as good condition as that in which they were actually founcl at the
time of turnover of the same to COMELEC, orclinary wear and tear excepted;

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 (pl Should this Agreement be terminaterl, cancelled, rescinded or expires,
COMELEC shall remove at, its sole expense, all furniture and/or fixtures it placerl on
or introduced into the Premises, without causing darnage thereto; and

tq) Observe safety Protocols pursuant to IATF Gr-ridelines on the

Nationwide Implementatir:n of Alert Level System for COVID 19 Response in
accorclance with the Alert Level set in the juris.liction of the Malls.

SECTION THREE
INDEMNITY

3.1 COMELEC understands and acknowledges that the services it will offer to the
patrons, guests ancl tenants ofthe Mall and tlie general public shall be a transaction that is
exclusively between COMELEC and the pertinent client availing of its services. Thus, all
attendant responsibilities and liabilities relating to the services provided by COMELEC shall
be the sole burden and shall be for the sole account of COMELEC.

3.2 COMELEC shall keep, save and hold [NAME OF MALLI free from all liabilities,
penalties, Iosses, damages, costs, expenses, causes ofaction, claims of judgments arising orrt
of or by reason of any injury or liability caused by any person or persons, while in, upon or
in any way connected with the Premises during the term of this Agreement, except when
sucl-r liabilities are caused by the willful fault or gross negligence of [NAME OF MALLI or its
worl<ers/employees.

3.3 TNAME OF MALLI, its parenr company, affiliates or any of its officers ancl
employees shall not be held responsible for acts that would result to damage, injury, error
or any complaint, in connection with the perfbrmance of services by COMELEC
employees/agency-hired personnel at Premises.

3.4 [NAM[ OF MALLI shall likewise not be responsible for any incidence of acts of
God, robbery, tl-refl damage or destruction of COMELEC registration booth computers,
equipment or supplies Lrnless it is (lue to the fault or gross negligence of SM or its
workers/employees.

3.s All employees hired by COMELEC to man the satellite voter registration areas
are not in any way connected with INAMI OF MALLI. Herrce any issue insofaI as their salary,
compensation, benefits, and any other employer-employee concern is strictly between
COMELEC and its employees. Furthermore, [NAME OF MALL], including its officers, clirectors,
employees, and representatives, shall not be responsible to answer for or be liable for the
death, disability, injury, theft, harassment, sickness, or any accident suffered by the
employees/agency-hired personnel hired by COMELEC, while in the performance or
exercise of their function/s at the Premises.

SECTION FOUR
MISCELLANEOUS PROVISIONS

4.1 Relationship of the Parties. There is no employer-employee relationsl'tip

between the Parties and their respective employees. No other relationship is intended
between the Parties under this Agreement, including franchise, or a joint venture
relationship.

4.2 Authority of Signatories. The Partres' respective signatories hereunder

represent and warrant that all necessary corporate and other approvals for the execution of

Page 5 ofB
this Agreetnentby each of tl-re Parties have been duly obtained and that this Agreement, upon
its execution, shall be valid, binding and enforceable against the Parties in accordance with
the terms hereof.

4.3 Non'Waiver. The failure of one Party to insist r"rpon the strict performance of
any term, condition and/or covenant hereofshall notbe deemed a relinquishment or waiver
of any subsequent breach of or non-cor.npliance with the same or any other term, conclition
and/or covenant hereof. No waiver by anyone Party of its rights uncler this Agreement shall
be deemed to have been made unless expressed clearly and in writing and signeci by saicl
Party.

4.4 Assignahility. None of the Parties may assign its riglits or obligations
hereunder without the prior written consent of the other Parties, except that a party may
validly assign or otherwise dispose of its rights under this Agreement, in whole or in part, to
any ofits affiliates and/or related companies, sub.jectto priorwritten notification of tl-re other
Party, In the event of such assignment or transfei the other party shall continue to perform
its duties hereunder according to tlte rerms hereoffor such assignee or transferee,

4.5 Dota Privacy. COMELEC hereby consents [iJ to the collection, recording,
organization, storage, updating, retrieval, consultation, use, consolidation, transfer, sharing,
and/or processing of COMELEC personal information ancl sensitive personal information,
including those of COMELEC's authorized signatories/representatives, and persons
provided by COMELEC I"COMELEC's Representatives"J, by [NAME or MALL] in or.ler to
review, process, implement or perform acts in relation to the application form, profile form,
Agreement, including its annexes, supplements, arnendments, and sucl.r other documents
submitted by COMELEC in connection therewith.

4.6 Governing Law. This Agreenient shall be interpreted, governed and enforced
in accordance with the laws of the Republic of the Philippines.

4.7 Disputes. The Parties agree tltat in the event that there is any dispute or
difference between them arising out of this Agreement or in the interpretation of any of the
provisions hereof, their respective signatories shall promptly meetto resolve such dispute or
difference and the joint decision of such signatories, approved by their respective
managements, shall be binding npon the Parties hereto.

4.8 Separability Clause.ln case one or more of the provisions contained in this
Agreement shall be declared invalid, illegal or unenforceable in any respect by competent
authority, the validity, legality and enforceability of the remaining provisions contained
herein shall not in any way be affected or impaired thereby.

4.9 Entire AgreemenL Tliis Agreement and any other provisions or terms
specifically incorporated herein constitute the entire agreement ofthe Parties and supersedes
all prior agreements that may have been executed in connection with the subject hereof. This
Agreement may be amended but only by an instrument in writing signed by the Parties. The
terms, provisions and covenants of any such amendment/s shall inure to tl-re benefit of ancl be
binding upon the Parties hereto, their successors and assigns.

4.10 Effectivity. This Agreement shall take effect upon execution ofthis Agreen.rent.

IN WITNESS WHEREOF, the Parties, thror-rgh their respective representatives, have

affixed their signatures on this instrument on the date and at the place first above-written.

TNAMtr OF MALL/COMPANYI COMMISSION ON ELECTIONS

Page 6 of8
 By, By,

[NAME] GEORGE ERWIN M. GARCIA

Duly Auth o rize.l Re p re s e ntativ e Choirperson

Signed in the presence of,

[NAME AND DESIGNATION OF MALL TEOPISTO E, ELNAS, JR.

REPRESENTATIVEI Executive Directo[ COMELEC

ACI(NOWLEDGMENT

REPUBLIC OF THE PHILIPPINES )

) S,S

BEFORE ME, a Notary Public for and in the City of Pasay, on this day of
-
personally appeared the following with their respective competent evidence
of iclentification:

ldentification Date PIace

lssued lssuetl

Chairman GEORGE ERWIN M 01.-000t-2022

GARCIA,

.IIN
Mall Representative :

known to me and to me known to be the same persons who executed the foregoing
instrument and they acknowledged to me that the same is their free and voh:ntary act and
deed as well as that of the corporations represented hereitr,

Page 7 ofB
 This instrument refers to a Memorandum of Agreement, which consists of eight (B)
pages, including the page whereon this acknowledgment is written, each and every page of
which, on the left margin, llaving been signed by the Parties hereto and their witnesses, and
sealed witlr nty notarial seal.

WITNESS MY HAND AND SEAL ou tlie date and at the place first above written'

Doc. No.
Page No.
Book No.
Series of 202€1.

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