5 CODING Exercises

Google Apps Script Exercises

Explore what you can do with Google
Apps Script in Workspace.

1. Custom Email Campaign Manager 1

2. Automated Document Generator 2
3. Internal Help Desk System 2
4. Resource Booking System 3
5. Project Dashboard Creator 3
1. Custom Email Campaign Manager 4
2. Automated Document Generator 6
3. Internal Help Desk System 7
4. Resource Booking System 8
5. Project Dashboard Creator 9

1. Custom Email Campaign Manager

Objective: Create a script that fetches contacts from a Google Sheets

document, creates personalized emails based on a template, and sends
them at scheduled intervals. Include functionality to track which contacts
have already been emailed and prevent duplicate emails.

Skills Practiced:

● Reading and writing data with Google Sheets API

● Sending emails using GmailApp

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 ● Using HTML templates for email content
● Implementing triggers for automation

2. Automated Document Generator

Objective: Develop a script that generates Google Docs based on data

from a Google Sheet. Each row in the sheet should correspond to a new
document containing personalized information from the row. The script
should also organize these documents into specified folders in Google
Drive.

Skills Practiced:

● Manipulating Google Docs and Sheets

● Interacting with Google Drive to create and organize files
● Using data from Sheets to dynamically create content

3. Internal Help Desk System

Objective: Build an internal ticketing system using Google Forms for ticket
submission, Google Sheets to track and manage tickets, and Gmail for
notifications. Implement a system to assign, update, and mark tickets as
resolved, with email notifications for ticket updates.

Skills Practiced:

● Integrating Google Forms, Sheets, and Gmail

● Implementing logic to manage ticket states
● Automating email notifications based on ticket actions

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4. Resource Booking System

Objective: Create a script that interfaces with Google Calendar to allow

users to book resources (like meeting rooms or equipment) through a
Google Sheet. Include checks to prevent double-booking and automate
confirmation emails to the user.

Skills Practiced:

● Google Calendar API for managing events

● Google Sheets as a booking interface
● Advanced data validation and error handling

5. Project Dashboard Creator

Objective: Develop a script that creates a comprehensive project

management dashboard in Google Data Studio by fetching and
consolidating data from multiple Google Sheets. This script should
automate the data preparation process, including cleaning, merging, and
summarizing data to be ready for visualization.

Skills Practiced:

● Data manipulation and preparation with Google Sheets API

● Interacting with Google Data Studio for reporting
● Automating regular data updates and refreshes

Tips for Success:

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 ● Start by outlining the functionality and flow of your script before
coding.
● Break down each exercise into smaller tasks and tackle them one at
a time.
● Use the Google Apps Script documentation extensively to understand
the capabilities and limitations of each service you're interacting with.
● Test your scripts regularly to catch and fix errors early in the
development process.

These exercises are designed to be challenging and will help you build a
strong foundation in Google Apps Script, covering a wide range of its
capabilities and services. Good luck!

These will serve as a foundation, from which you can expand and
customize according to your needs.

1. Custom Email Campaign Manager

Key Steps:

1. Read Contacts from Google Sheets: Use SpreadsheetApp to access

your sheet and read the contacts.
2. Send Emails: Loop through each contact, generate a personalized
email using a template, and send it using GmailApp.
3. Track Sent Emails: Mark contacts as emailed in your sheet to avoid
duplicates.

Snippet:

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function sendCustomEmails() {
var sheet =
SpreadsheetApp.getActiveSpreadsheet().getSheetByName("C
ontacts");
var startRow = 2; // Assuming first row is headers
var numRows = sheet.getLastRow() - 1;
var dataRange = sheet.getRange(startRow, 1, numRows,
2); // Adjust column numbers based on your data
var data = dataRange.getValues();

for (var i = 0; i < data.length; ++i) {

var row = data[i];
var emailAddress = row[0]; // First column
var message = "Dear " + row[1] + ",\n\nYour
personalized message here."; // Customize this
var subject = "Your Custom Email Subject";
GmailApp.sendEmail(emailAddress, subject, message);
sheet.getRange(startRow + i, 3).setValue("Email
Sent"); // Mark as sent in the third column
SpreadsheetApp.flush(); // Apply changes to the
spreadsheet
}
}

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2. Automated Document Generator

Key Steps:

1. Fetch Data from Google Sheets: Use SpreadsheetApp to get the data
for document creation.
2. Generate Documents: For each row, create a new Google Doc and
populate it with the data.
3. Organize Documents: Move each document to a specific folder on
Google Drive.

Snippet:

function generateDocuments() {
var folder =
DriveApp.getFolderById('your-folder-id-here');
var sheet =
SpreadsheetApp.getActiveSpreadsheet().getSheetByName("D
ata");
var rows = sheet.getDataRange().getValues();

rows.forEach(function(row, index) {
if (index === 0) return; // Skip header row

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 var doc = DocumentApp.create(row[0] + " Document"); //
Assume first column is the title
var body = doc.getBody();
body.appendParagraph("This is a document for " +
row[0]); // Customize your content
// More content based on row data
folder.addFile(DriveApp.getFileById(doc.getId()));
});
}

3. Internal Help Desk System

Key Steps:

1. Setup Google Form for Ticket Submission: Create a form manually.

2. Use Form Responses to Populate Google Sheet: Configure form to
record responses in a sheet.
3. Implement Ticket Management Logic: Use Apps Script to manage
tickets, update statuses, and send emails for notifications.

Snippet:

function onFormSubmit(e) {
var ticketInfo = e.values; // Contains form responses

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 var emailAddress = ticketInfo[1]; // Assuming the
second question asks for the email
var subject = "Ticket Received: " + ticketInfo[2]; //
Customize based on your form structure
var message = "We have received your ticket. Our team
will get back to you soon.";
GmailApp.sendEmail(emailAddress, subject, message);

// Additional logic to manage ticket state

}

4. Resource Booking System

Key Steps:

1. Setup Google Sheet for Booking Requests: Structure a sheet for

users to enter booking details.
2. Check Availability and Book in Google Calendar: Before booking,
check for conflicts in a specific calendar.
3. Send Confirmation Email: Notify the user via email about the booking
status.

Snippet:

function bookResource() {

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 var sheet =
SpreadsheetApp.getActiveSpreadsheet().getSheetByName("B
ookings");
var rows = sheet.getDataRange().getValues();
rows.forEach(function(row, index) {
if (index === 0 || row[5] === "Booked") return; //
Skip header row and already booked entries
var calendar =
CalendarApp.getCalendarById('your-calendar-id');
var startTime = new Date(row[2]);
var endTime = new Date(row[3]);
var events = calendar.getEvents(startTime, endTime);
if (events.length === 0) { // No conflict
calendar.createEvent(row[1], startTime, endTime);
sheet.getRange(index + 1, 6).setValue("Booked"); //
Mark as booked
GmailApp.sendEmail(row[4], "Booking Confirmation",
"Your booking is confirmed for " + row[1]);
}
});
}

5. Project Dashboard Creator

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Key Steps:

1. Prepare Data in Google Sheets: Use multiple sheets to track different

aspects of projects.
2. Automate Data Preparation: Write scripts to clean, merge, and
summarize data across sheets.
3. Export Prepared Data for Google Data Studio: Ensure data is in a
suitable format for visualization.

Snippet:

function prepareDataForDashboard() {
var projectSheet =
SpreadsheetApp.getActiveSpreadsheet().getSheetByName("P
rojects");
var tasksSheet =
SpreadsheetApp.getActiveSpreadsheet().getSheetByName("T
asks");
// Example: Combine data from these sheets, summarize
tasks by project, etc.

// Data preparation logic here

// This could involve creating a new sheet with
summarized data ready for Data Studio
}

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Next Steps:

For each exercise, expand upon the provided snippets to build the full
functionality. You'll need to tailor the logic to fit your specific data structures
and requirements. Also, remember to test your scripts incrementally to
ensure each part works as expected before moving on to the next.

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