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    Ict Chapter 7

    Uploaded by

    aryanalsami4
    Here are the steps to create a pie chart in Excel: 1. Select the data you want to use for your pie chart. This should include the labels for each slice (e.g. students' names) in one column and the values for each slice in another column. 2. Go to the Insert tab and click Pie or Doughnut in the Charts group. 3. Select a pie chart style you like. This will insert your chart. 4. Excel will automatically choose the range as the data for your chart. You can edit the range if needed. 5. Add a title, change colors, labels, etc. to customize your chart. 6. You can move

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    Ict Chapter 7

    Uploaded by

    aryanalsami4
    23 views47 pages
    Here are the steps to create a pie chart in Excel: 1. Select the data you want to use for your pie chart. This should include the labels for each slice (e.g. students' names) in one column and the values for each slice in another column. 2. Go to the Insert tab and click Pie or Doughnut in the Charts group. 3. Select a pie chart style you like. This will insert your chart. 4. Excel will automatically choose the range as the data for your chart. You can edit the range if needed. 5. Add a title, change colors, labels, etc. to customize your chart. 6. You can move

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    Here are the steps to create a pie chart in Excel: 1. Select the data you want to use for your pie chart. This should include the labels for each slice (e.g. students' names) in one column and the values for each slice in another column. 2. Go to the Insert tab and click Pie or Doughnut in the Charts group. 3. Select a pie chart style you like. This will insert your chart. 4. Excel will automatically choose the range as the data for your chart. You can edit the range if needed. 5. Add a title, change colors, labels, etc. to customize your chart. 6. You can move

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    23 views47 pages

    Ict Chapter 7

    Uploaded by

    aryanalsami4
    Here are the steps to create a pie chart in Excel: 1. Select the data you want to use for your pie chart. This should include the labels for each slice (e.g. students' names) in one column and the values for each slice in another column. 2. Go to the Insert tab and click Pie or Doughnut in the Charts group. 3. Select a pie chart style you like. This will insert your chart. 4. Excel will automatically choose the range as the data for your chart. You can edit the range if needed. 5. Add a title, change colors, labels, etc. to customize your chart. 6. You can move

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    You are on page 1of 47

    Spreadsheets

    When you open excel, the screen


    shows blank rows and columns.
    A spreadsheet is a file
    Whenthat exists
    you open excel, the screen shows blank rows and
    columns. A spreadsheet is a file that exists of cells in rows and
    of cells in rows andcolumns
    columns and
    and can help arrange, calculate and sort data
    can help arrange, calculate and
    sort data
    Components of MS Excel: Quick Access Bar

    The Quick Access Toolbar is a customizable toolbar containing a


    set of commands that are independent of the tab that is currently
    displayed.
    Components of MS Excel: Ribbon

    It is placed at the top of the MS Excel Screen. Contains the


    commands needed to complete a task. It is divided into logical
    groups to execute various tasks. The groups are also divided
    into different Excel tabs
    Components of MS Excel: Cells

    It is a small rectangular box where data are stored. The intersection of a


    row and column is called a cell.
    An Excel worksheet contains cells in horizontal arrangements ‘rows’ and
    Vertical arrangements ‘columns’. Rows are labeled as numbers and columns
    as alphabets.
    A total of 1048576 rows are present and columns go up from A to XFD
    How to identify cell addresses?

    You can either find the cell


    addresses inside the Name box.

    The highlighted row and column


    in the header is the cell number
    when a cell is selected
    Components of MS Excel: Active cell and Formula bar

    The Formula Bar is where data or formulas you enter into a worksheet
    appear for the active cell. The cell where an action is currently taking place
    is called an active cell.
    CW. Mention some basic USES of using Excel
    Creating Charts and Graphs - You can create colorful charts and graphs from the data in
    your worksheet. Excel will automatically update the chart to display any changes you
    make in your data.

    Formulas and functions - Excel allows you to perform calculations and analyze data.
    Common calculations include: finding the sum, average or total number of items in a list
    CW. Mention some basic USES of using Excel
    Calendars and schedules: We can easily keep track of our works by creating calendars
    and schedules using excel

    People Management: Using Excel, information about any employee, students or product
    can be stored and retrieved efficiently.

    Project Management: Project plans can be placed into a workbook, which can then be
    used to track progress and keep the project on schedule
    HW. Mention some advantages of using Excel
    Components of MS Excel: Worksheet
    A worksheet (also known as a spreadsheet) consists of cells in which you
    can enter and calculate data. A worksheet is always stored in a workbook.
    A workbook can contain many worksheets.
    Data in a Cell

    A cell can contain data whose type can be


    i. Number
    ii. Text
    iii.Formula
    Data in a Cell: Numbers

    ❑ Contains digits from 0-9


    ❑ Allows + or – sign before
    a number to indicate its
    sign

    Ex: -782, -35, 899


    Data in a Cell: Text
    ❑ Consists of the
    keyboard characters
    ❑ Such as alphabets,
    digits and symbols

    Ex: Dhaka, 125/3 Uttara


    Road, ‘2008 Go to home tab-> Number group->
    Select text
    Data in a Cell: Formula
    Contains the result of calculation
    Starts with the symbol = or +
    Lets perform addition in excel

    Alternate formulas=
    • =SUM(A1+A2)
    • +A1+A2
    • =SUM(A1:A2)
    Mention what can be the probable formulas for adding all these following
    numbers

    =SUM(A1:D1)
    Lets change from addition to multiplication, by replacing the (+) with a (*). It
    should now be =A1*A2, press enter to see what happens

    Now, try to change the multiplication (*) to subtraction (-) and dividing (/).
    Type “=POWER” -> select the
    formula prompt -> type in the
    number-> insert comma ->
    type in the power

    For ex: =POWER(B8,C8)

    Which means 4³
    Calculating percentage in Excel

    The formula to calculate a


    percentage in Excel is
    (part/total)*100.

    Logic
    Out of 240 laptops, 51 laptops sold.
    Out of 1 laptop, 51/240 laptops sold

    So, percentage: (51/240) * 100 = 0.2125 * 100


    = 21.25%
    Suppose, you have the products names in column A, number of "Ordered
    items" in column B and "Delivered items" in column C. To find out the
    percentage of delivered products, perform the following steps:

    Enter the formula =C2/B2 in cell D2,


    and copy it down to as many rows as
    you need.
    CW. Solve this on your own

    300 =SUM(A2:C2) =E2/D2*100

    You can simply use the formula =E2/D2 in the percentage column and press on the % tool
    in the number group under home tab.
    How to Apply Formula to an Entire Column in Excel

    1. Type the formula in the first Place the cursor over the
    cell small green square. You
    will notice that the cursor
    changes to a plus sign, also
    called autofill handle
    Double click the left mouse key

    The above steps will


    automatically fill up the entire
    column by applying the required
    formula
    Examples

    After selecting the data, drag as usual and click on the smart tag. Once we click on the
    smart tag, a drop-down will come asking for the choice fill series, days, months, years
    and weeks, etc.
    3 ways of sorting data in excel

    1. Sort A to Z - sorts the selected column in an


    ascending order.
    2. Sort Z to A - sorts the selected column in a
    descending order.
    3. Custom Sort - sorts data in multiple columns by
    applying different sort criteria.
    Sorting Alphabetically or Numerically
    Select your data.
    Go to home tab> Editing group> click
    sort and filter
    To do quick sorts, you will be using the
    "AZ↓" and "AZ↑" buttons.
    For example this is our data
    Sorting with Multiple Criteria

    • If you want to customize, select the option “Custom Sort”.

    • The Sort dialog box will open, allowing you to create a custom sort with
    multiple criteria.

    • If your columns have headers in the first cell, such as “Students" and
    “Percentage“ etc. make sure to check the "My data has headers" box in the
    upper-left corner of the sort window.
    Step 1
    Step 2

    The dialog box for custom sort will appear.

    Under the column option, select the column you want to perform
    the sort operation on.
    Step 3 & 4

    . In the ‘Sort On’ list, you


    can sort by Values, Cell
    Color, Font Color, or Cell
    Icon.

    Finally, we select the


    order.
    HW. How will you perform sorting on a specific column based
    on cell color?
    Filtering data in excel

    Excel has a filtering feature


    used to show just what you
    want to see and hide the
    rest of the data
    AutoFilter

    Click on the required cell reference (The header). Now, click on Data Tab>
    Sort & filter group> filter.

    AutoFilter arrow will appear on all the columns of data in that row
    Now, using any of these arrows,
    you can apply filter to that field.

    Example: If you want to see the


    students who scored 93%, click
    the arrow on the percentage
    column. Check the box for 93%
    Custom Filter

    1. Apply the filter as done


    before
    2. Click the arrow in the
    ‘Percentage’ column, go to
    Number Filters and click
    on Custom Filter
    Custom Filter

    3. Custom AutoFilter dialog box appears. Let us see those student whose
    percentage are more than 75%, and less than or equal to 85%.

    Select the criteria according to the requirement in the Custom AutoFilter dialog
    box and press the OK button.
    CW. Write the advantage of using data filter

    1. The data Filter in Excel option helps out in many ways to filter the data
    based on text, value, numeric, or date value.

    2. The Data Filter option is very helpful for sorting out data with simple drop-
    down menus.

    3. The Data Filter option is significant to temporarily hide a few data sets in a
    table so that you can focus on the relevant data we need to work on.

    4. Besides multiple filtering options, auto-filter criteria provide the Sort


    options relevant to a given column.
    HW. Why and how to use the option “Custom Filter” in excel?
    Displaying the data using charts

    Select the columns of your


    choice.
    Here we chose the students
    and percent columns

    On the Insert Tab, Go to chart


    group and select the required
    chart type
    Pie chart

    Column chart

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