Tendernotice 1

TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LIMITED
TUTICORIN THERMAL POWER STATION
PROCUREMENT OF CLAMPING RING SEGMENTS FOR HP 803 BOWL MILLS

SPECIFICATION FOR
PROCUREMENT / WORKS CONTRACT / SERVICE CONTRACT
THROUGH E-TENDERING
(Through NIC Platform)
SPECIFICATION NO. CE / TTPS - 3441-S /2023-24

OPENING DUE ON 15.03.2024
OPEN TENDER / TWO PART SYSTEM
OFFICE OF THE CHIEF ENGINEER

TUTICORIN - 628 004
TAMIL NADU.
Service Provider: The Tamil Nadu Government e-Procurement System

Website for online bid submission: https://tntenders.gov.in/
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INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E-TENDER
The bidding under this contract is electronic bid submission through website
https://tntenders.gov.in only. Detailed guidelines for viewing bids and submission of online bids
are given on the website. Any citizens or prospective bidders can logon to this website and view
the invitation for Bids and can view the details of works for which bids are invited.
REGISTRATION:
1) The prospective bidders can submit bids online, however, the bidders are required to have
enrolment/registration in the website by clicking on the link “Online bidder enrolment” which is
free of charge.
2) As part of the enrolment process, the bidders are required to choose a unique username and
assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These details would be used for any communication from the e-Portal.
4) Upon enrolment, the bidders are required to register their valid Digital Signature
Certificate (DSC) (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC‟s to others which may lead to misuse.
6) Bidder then can login to the site through the secured login by entering their user ID/ password
and the password of the DSC / e-Token.
7) Correspondence details : For queries related to registration and online bidding (NIC):
e-mail : support.etender@nic.in
Contact No. : 044 – 24466495
24902580 Extn:332
24917850
SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the Website, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization name,
location, date, value, etc.
2) Once the bidders have selected the tenders they are interested in, they may download the
required documents/tender schedules. These tenders can be moved to the respective „My Tenders‟
folder. This would enable the Tamil Nadu Govt. e-Procurement Portal, to intimate the bidders
through SMS / e-mail in case there is any corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2) Bidders are requested to go through the NIT and the tender document carefully to understand
the documents required to be submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of documents including the names
and content of each of the document that need to be submitted. Any deviations from these may
lead to rejection of the bid.
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3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid
documents may be scanned with 100 dpi with black and white option which helps in
reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the
bidders. Bidders can use “My space or “Other Important Documents” area available to them to
upload such documents. These documents may be directly submitted from the “My Space” area
while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in
the time required for bid submission process.
5) The completed bid comprising scanned copy of the proof for the payment of EMD or exemption
from payment of EMD and necessary technical and commercial documents should be uploaded on
the website along with signed and scanned copies of requisite certificates as are mentioned in the
different sections in the tender document.
ELECTRONIC SUBMISSION OF BIDS: (OPEN TENDER – TWO PART SYSTEM)

The bidder shall submit online the requirements under qualification criteria and Technical
Documents required and Price Schedule/BOQ. All the documents are required to be signed digitally
by the bidder. After electronic online bid submission, the system generates a unique bid reference
number which is time stamped. This shall be treated as acknowledgement of bid submission.
Procedure for submission of bids:

1) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due
to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as indicated
in the tender document.
3) Bidder has to select the payment option as “Online” to pay the EMD amount through
RTGS/NEFT or by way of account transfer as applicable and enter details of the instrument.
i. The online payment Gateway has been enabled for TANGEDCO in TN Tenders portal
(www.tntenders.gov.in). The payment for EMD will be carried out by the Bidders only
through online payment mode.
ii. The EMD amount should be the exact amount and no excess or less amount should
be transferred through online payment gateway. If excess or short, the tender
status will be shown as invalid.
iii. If submitting EMD as BG/PEMD/Udayam(SSI) (as mentioned in the specification),

then select the exempted from EMD payment as “YES”. Then upload the EMD
exemption documents only in “pdf” files.
iv. The bidder has to submit the tender document online well in advance before the
Prescribed time to avoid any delay or problem during the submission process. If
there is any delay, due to other issues, bidder only is responsible.
4) Bidder should prepare the EMD as per the instructions specified in the tender document.
5) A BOQ format for the price bid has been provided with the tender document to be filled by all
the bidders. Bidders are requested to note that they should necessarily submit their financial bids
in the BOQ format provided and no other format is acceptable. Bidders are required to download
the BOQ file, open it and complete the coloured (Unprotected) cells with their respective financial
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quotes and other details (such as name of the bidder). No other cells should be changed. Once the
details have been completed, the bidder should save it and submit it online, without changing the
file name. If the BOQ file is found to be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders‟ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of
bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized
persons until the time of bid opening. The confidentiality of the bids is maintained using the
secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is
done. Any bid document that is uploaded to the server is subjected to symmetric encryption using
a system generated symmetric key. Further this key is subjected to asymmetric encryption using
buyers/bid openers‟ public keys.
8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9) Upon the successful and timely submission of bids, (i.e. after clicking “Freeze Bid submission” in
the portal) the portal will give a successful bid submission message & a bid summary will be
displayed with the bid no. and the date & time of submission of the bid with all other relevant
details.
10) Department or Service Provider is not responsible for any failure such as a bad internet
connection or power failure outside of their control. The bidder is responsible to ensure they have
sufficient time to submit an electronic bid prior to closing date and time including the payment of
any fees including the Bid security and getting e-receipt. In case of a failure in the system within
the control of the service provider that may affect a bidding process, the contracting authority on
his sole discretion will postpone the closing time at least 24 hours from the time of system
recovery to allow bidders sufficient time to submit their bids.
11)The TANGEDCO may, at its discretion, extend the deadline for the submission of bids by
amending the bidding document, in which case all rights and obligations of TANGEDCO and
bidders subject to the previous deadline shall thereafter be subject to the deadline extended.
Late Bids:
The Electronic bidding system would not allow any late submission of bids after due date and time
as per server time.
Modification and withdrawal of bids:

1) Bidders may modify their bids online before the deadline for submission of bids.
2) In case a bidder intends to modify his bid online before the deadline, the bidder need not make
any additional payment towards the cost of bid processing. For bid modification and consequential
re-submission, the bidder is not required to withdraw his bid submitted earlier. Modification and
consequential re-submission of bids is allowed any number of times. The last modified bid
submitted by the bidder within the bid submission time shall be considered as the bid. For this
purpose, modification/withdrawal by other means will not be accepted. The bidder may withdraw
his bid by uploading his request before the deadline for submission of bids, however, if the bid is
withdrawn, the re-submission of the bid is not allowed.
3) No bid may be modified after the deadline for submission of Bids.
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ASSISTANCE TO BIDDERS:
Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact person
indicated in the tender.
1) Any queries relating to the process of online bid submission or queries in general may be
directed to the 24x7 Central Public Procurement Portal Helpdesk.
It may be noted by the bidders that NIC is only service provider for conducting the online bidding process
against this tender and shall not be a party to any contract between TANGEDCO and the successful
bidder(s) subsequent to the bidding process.
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Tender Specification No. CE / TTPS - 3441-S

1
2 Name of Work Procurement of Clamping ring segments for HP 803 Bowl Mills
3 Quantity As per Schedule-A
4 Method of Tender Open E-Tender System /Two Part System
(Online Part-I – Techno Commercial Bid and Part-II – Price Bid, through
Website: https://www.tntenders.gov.in
5 a) Earnest Money Deposit Rs.5,400/- (Rupees Five Thousand and Four Hundred only) to
(EMD) be paid through online payment gateway.
The online payment Gateway has been enabled for TANGEDCO
in TN Tenders portal (www.tntenders.gov.in). The payment for
EMD will be carried out by the Bidders only through online
payment mode.
b) Permanent EMD The PEMD of Rs.20 Lakhs deposited on or after 11.11.2021 alone is
eligible for EMD exemption in this tender.
c) EMD Exemption The exempted categories of tenderers as given in Section-I
Categories
Micro and Small Enterprises located inside the state of
Tamil Nadu are eligible for exemption of EMD against submission of
documents as detailed in Section-I.
6 URL for online bid
26.02.2024
submission for e-
https://tntenders.gov.in
tender
7 Last date for submission 14.03.2024 upto 12.00 Hrs.
of EMD (The EMD amount has to be received in TTPS (TANGEDCO) Account
through e payment, by 2 hours before closing time of tender submission)
8 Date of closing of online
e-tender for submission of
14.03.2024 upto 14.00 Hrs.
Techno Commercial Bid &
Price Bid.
9 Date & time of opening of
15.03.2024 @ 14.30 Hrs.
tender electronically
10 Specification at website The tender specification will be placed at the following web sites. The
prospective bidders may download the same.
TANGEDCO web site (www.tangedco.gov.in)
TN Govt. Website (www.tenders.tn.gov.in) & https://tntenders.gov.in
The prospective bidders may download the same at free of cost.
11 Documents to be e-Receipt / Evidence for PEMD / Evidence for exemption, Schedules B to

uploaded by the J, annexures and other documents whichever is applicable to be
Tenderers during e- uploaded.
submission
12 Tenders during e- The Superintending Engineer,
submission Purchase & Administration, SPARES Division,
Tuticorin Thermal Power Station, Tuticorin – 628 004.
13 Place at which tenders will Office of the Superintending Engineer,
be opened Purchase & Administration, SPARES Division,
Tuticorin Thermal Power Station, Tuticorin – 628 004.
Remarks: If the due date for opening the tenders happens to be declared holiday, then the tender will be
opened on the next working day, for which no prior intimation will be given.
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TENDER SPECIFICATION No. CE/TTPS - 3441-S
SECTION DESCRIPTION Pages
SECTION - I EARNEST MONEY DEPOSIT 8 -11
SECTION - II BID QUALIFICATION REQUIREMENTS 12
SECTION - III REJECTION OF TENDERS 13
SECTION - IV INSTRUCTION TO TENDERERS 14-18

SECTION - V COMMERCIAL 19-33
SECTION - VI FORMATS
Schedule - A PRICE BID 34
SCHEDULE OF MATERIALS AND DELIVERY

Schedule - B 35
PERIOD
C1 - DEVIATION FROM TECHNICAL SPECN 36

Schedule - C
C2- DEVIATION FROM COMMERCIAL SPECN 37
STATEMENT OF SUPPLY ORDERS EXECUTED /

Schedule - D UNDER EXECUTION DURING THE PASTTHREE 38
YEARS AS ON THE DATE OF TENDER OPENING
Schedule – E DECLARATION FORM 39
UNDERTAKING FOR PAYMENT OF DUES TO

Schedule - F 40
TNEB
Schedule – G UNDERTAKING IN LIEU OF E.M.D. 41-42
UNDERTAKING TOWARDS JURISDICTION OF

Schedule - H 43
LEGAL PROCEEDINGS
Schedule - I (e-Tender) TENDER ACCEPTANCE LETTER 44
45
DECLARATION TO BE SUBMITTED BY
Schedule - J
EVALUATED L1 BIDDER
SECTION - VII TECHNICAL SPECIFICATION 46
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SECTION – I - EARNEST MONEY DEPOSIT
1. Tenderer should pay the specified amount towards Earnest Money Deposit as follows:-
EMD: Rs.5,400/- (Rupees Five Thousand and Four Hundred only)
1.1 The Earnest Money Deposit specified above to be paid through online
payment Gateway mode.
Scanned copy of the E-receipt duly reflecting the EMD Transaction shall be uploaded.
1.2 If submitting Earnest Money Deposit as BG/PEMD/Udyam(SSI) (as mentioned in the specification),
then select the exempted from EMD payment as “YES”. Then upload the EMD exemption documents
only in “pdf” files.
1.3 After confirming the EMD paid amount / Exemption uploaded, then only the system /tender portal
will allow to submit the technical and financial bids.
1.4. Mode of Payment:

a) The online payment Gateway has been enabled for TANGEDCO in TN Tenders portal
(www.tntenders.gov.in). All the payments for the tenders like Earnest Money Deposit
will be carried out by the Tenderer only through online payment mode. The Earnest
Money Deposit amount should be the exact amount and no excess or less amount should
be transferred through online payment gateway services of State Bank of India (SBI). If
excess or short, the tender status will be shown as invalid. The Earnest Money Deposit
payment to be made only single payment.
2. The Tenderers who are having valid Permanent EMD with TNEB/TANGEDCO for an amount as
mentioned below are exempted from payment of Earnest Money Deposit and are eligible to
participate in the tender.
The PEMD of Rs.20 Lakhs deposited on or after 11.11.2021 alone is eligible for EMD
exemption in this tender.If the Tenderer desires to become a Permanent E.M.D. holder, he is
advised to deposit the required amount with the TANGEDCO as Permanent E.M.D. well in
advance, obtain a certificate from the Financial Controller/Purchase and upload copy of the same
along with the tender.
3. The EMD will not carry any interest.
4. The Earnest Money Deposit will be auto refunded to the unsuccessful tenderers after intimation of the
rejection / non-acceptance of their tender.
5.0 In respect of the successful tenderer, the EMD remitted by the firm will be carried over as part of
the Security Deposit payable by the tenderer.
5.1 Any other mode of payment of EMD shall not be accepted towards EMD andthe tenders shall be
rejected if EMD is not paid in the Government portal.
5.2 If the offer is found to be bogus or false during evaluation, TANGEDCO could invoke the Bank
Guarantee to recover the EMD on forfeiture.
Any other mode of payment of EMD other than on line payment/BG/PEMD shall not be accepted and
the tenders shall be rejected if EMD is not paid in the prescribed manner.
6. Exemption for payment of Earnest Money Deposit.

The following categories of Industries are exempted from payment of EMD subject to
ensuring that the tendered item should be covered in their registration certificate
showing the materials permitted to manufacture.
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i “Micro and Small Enterprises located within the state of Tamil Nadu are
exempted from payment of Earnest Money Deposit against the production of a
Copy of Udyam Registration certificate or any other valid registration certificate /
proof as notified by the Government of India in respect of the items manufactured
by them for participation in this tender and whenever it is deemed necessary,
the TANGEDCO may inspect the unit and satisfy themselves with regard to
verifying the credentials of the applicants on the line of activity pursued by such
manufacturers, quality and production capacity and other relevant factors”.
ii. Departments of the Government of Tamil Nadu.

iii. Undertakings and Corporations owned by the Government of Tamil Nadu.
iv. Labour Contract Co-operative Societies registered within Tamil Nadu.
v) The Micro & Small Enterprises having provisional registration certificate are not eligible
for exemption.
vi) Bidders shall submit an undertaking in the form as per Schedule-G that they would
pay penalty an amount equivalent to Earnest Money Deposit in the event of non –
fulfillment or non – observance of any of the conditions stipulated.
Note:
1. Central and other State Government Departments/ Undertakings and Corporations
other t h a n those in Tamil Nadu shall have to pay Earnest Money Deposit.
2. The industries who are exempted from payment of EMD, subject to the enterprise
registered under the ministry of MSME shall register itself under Udyam Registration.
3. Only enterprises which comes under MICRO and SMALL categories are eligible for EMD
exemption.
4. The MSME Units located outside the State of Tamilnadu are not eligible for exemption
from payment of EMD in TANGEDCO tenders against Udyam Registration Certificate
even though registered in Udyam portal for tendered items.
REGISTRATION OF MICRO, SMALL & MEDIUM ENTERPRISES BY COMPOSITE CRITERIA IN

UDYAM REGISTRATION & GUIDELINES:
6.1 Classification of Enterprises:

As per the Ministry of Micro, Small and Medium Enterprises, GOI Notification No S.O 2119 (E)
dt.26.06.2020 the enterprises are classified as:
i) A Micro Enterprise, where the investment in Plant and Machinery or Equipment does not exceed
Rs. 1 Crore (one crore Rupees) and turnover does not exceed Rs. 5 Cr. (Rupees five Crore);
ii) A Small Enterprise, where the investment in plant and machinery or equipment does not exceed
Rs. 10 Cr. (Ten crore Rupees) and turnover does not exceed Rs. 50 Cr. (Rupees fifty Crore);
and
iii) A Medium Enterprise, where the investment in plant and machinery or equipment does not
exceed Rs. 50 Cr. (Fifty crore Rupees) and turnover does not exceed Rs.250 Cr. (Rupees Two
Hundred and Fifty crore).
6.2 Calculation of Turnover:

In calculation of turnover of an enterprises, Exports of goods or services or both, shall be excluded
while calculating the turnover of any enterprise whether micro, small or medium, for the purpose of
classification.
The turn over details certified by Charted Accountant, along with the bid from the bidders whose
turnover includes export proceeds, for ascertaining the turnover achieved on export of goods or
services or both and included in the total turnover to be uploaded.
6.3 Calculation of Investment:
The Plant and machinery as assigned to the plant machinery in the Income Tax Rules, 1962 framed
under the Income Tax Act, 1961 and shall include all tangible assets (other than land and building,
furniture and fittings). The cost of certain items specified in the Explanation I to sub section (1) of
section 7 of the Act shall be excluded from the calculation of the amount of Investment in Plant and
Machinery.
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The investment value in Plant and Machinery for the purpose has to be certified by a Chartered
Accountant and the same is to be uploaded along with the bid in case the bidder claims EMD
exemption.
a) Central and the State Government Departments/ Undertakings and Corporations other than
those in Tamil Nadu shall have to pay Earnest Money Deposit.
The Micro and Small Enterprises satisfying the composite criteria under
reclassification notified by MSME with Udyam Registration Certificate for tendered
item are only exempted from EMD payment.
Micro and Small Enterprises located outside Tamil Nadu are not eligible for exemption
from payment of EMD in this tender against Udyam Registration certificate eventhough
registered in Udyam portal for the tendered item.
7) DOCUMENTS TO BE UPLOADED AS A PROOF OF ELIGIBILITY FOR EXEMPTION FROM

PAYMENT OF EARNEST MONEY DEPOSIT:
I. Copy of Udyam Registration Certificate
II. (a) Copy of turnover details certified by Chartered Accountant.

and
(b) Copy of Investment held in Plant & Machinery certified by Chartered accountant
should be furnished for availing payment of EMD exemption.
III. Those tenderers under exempted category from payment of EMD shall enclose the
Undertaking in lieu of EMD in the form as per Schedule-G duly filled up and signed in
Rs.80/- Non Judicial Stamp Paper by the bidders as acceptance to pay as penalty
an amount equivalent to EMD, together with cost if any, in the event of non-
fulfillment or non- observance of any of the conditions stipulated in the
contract consequent to such breach of contract.
The Undertaking in lieu of EMD shall be submitted in original by the bidder after
Tender Opening in addition to uploading of it in the Portal, failing which the offer is
liable for rejection.
The State Government, Public Sector Undertakings who are exempted from payment of EMD should
also pay as penalty an amount equivalent to the amount fixed as Security Deposit in the event of non-
fulfilment or non-observance of any of the conditions stipulated in the contract.
8) CONDITIONS FOR REJECTION OF BIDS OF EXEMPTION CATEGORIES:-
i) If the documentary evidences towards Exemption from payment of EMD are not uploaded
ii) Exempted Tenderers are to produce copy of their Registration Certificate showing the materials
which they are permitted to MANUFACTURE and the PERIOD OF VALIDITY OF CERTIFICATE.
iii) Exemption of EMD is allowed to the units for those materials manufactured in their Units. If the
tendered items are not on their manufacturing range, the tenderer cannot claim exemption
from payment of EMD and such tenders will be rejected straight away.
iv) If not furnished the details for Investment held in Plant and Machinery certified by Charted
Accountant and another certificate for Annual turnover value certified by Charted Accountant.
v) If not furnished the Undertaking in lieu of EMD specified under Sl.No.8 (III).
9) The following should be uploaded by the Vendor during submission of Techno

commercial bid for payment of EMD failing which the offer will be SUMMARILY
REJECTED.
The proof of Permanent EMD certificate / details and undertaking in lieu of EMD in the format as per
schedule - G.
(OR)
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The proof for exemption of EMD and certificate towards Investment held in plant & machinery and
certificate for Annual turnover certified by Charted Accountant.
10) REFUND OF EMD:

(i) The Earnest Money Deposit will be refunded automatically to the unsuccessful tenderers
after intimation of the rejection / non-acceptance of their tender. i.e. after technical
evaluation.
(ii) The Earnest Money Deposit will be refunded automatically to the eligible tenderer who
have not received the detailed Purchase order. i.e. after issue of Award Of Contract.
(iii) The Earnest Money Deposit will be transfered to TANGEDCO account in the case of
successful tenderer on receipt of detailed Purchase Order and will not carry any interest.
The Earnest Money Deposit will be adjusted in the Security cum Performance Guarantee.
(iv) The refund of EMD will be made to the bank account from which EMD is paid by the bidder
through portal.
11) The Earnest Money Deposit / Permanent EMD made by Tenderer will be forfeited on
the following conditions :
i) If he withdraws his tender or backs out after acceptance of the tender or fails to remit the
Security deposit.
ii) If he revises any of the terms quoted during the validity period.
iii) If he violates any of the conditions of the Tender specification.
iv) If, the documents furnished with the offer being found to be bogus or the documents
contain false particulars.
v) If, the successful tenderer failing to execute the order placed on them to the satisfaction of the
TANGEDCO Limited.
vi) In case of tenderers participating on the strength of Exception Categories, an amount equivalent to
the EMD for this specification will stand forfeited in the event of such tenderer committing any one
of the acts listed above.
vii) If the Bid Qualification Requirements are found to be fraudulent/ non-genuine, the EMD paid will
be forfeited in addition to black listing in future contracts with TANGEDCO.
12) In respect of the successful tenderer, the EMD remitted by the bidder will be carried
over as part of the security deposit payable by the tender.
Successful tenderer who had participated in the tenders upon PEMD will have to remit
the full amount of security Deposit required for individual contracts.
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SECTION – II
SPECIFICATION
BID QUALIFICATION REQUIREMENTS (BQR)
The Bidders shall become eligible to bid on satisfying the following Bid Qualification
Requirements and uploading of the required documentary evidences.
Required evidence for the following BQR conditions should be furnished along with the tender.
Otherwise the offer will be summarily rejected.
1. The Tenderer should have previously supplied the Clamping ring segments or any mill spares for HP
803 Bowl Mills for 210 MW capacity or above in any one of the Thermal Power Station of State /
Central Government Organizations, Public Sector Undertakings in India for a value of not less than
Rs.1.44 Lakhs. The bidder should upload the relevant Purchase Order.
2. The Annual Turn Over of the Tenderer should not be less than Rs.1.44 Lakhs in any one of the
proceding three financial years (ie) (2020-21, 2021-22 & 2022-23). The bidders should upload the
following evidences for annual turnover for all the three said financial years.
In case of companies registered under Companies Act , the copy of the Audited Financial
Statements like, P & L Account and Balance Sheet for all the above 3 years may be scanned and
uploaded and in case of others, the copy of Annual Turn Over certified by practicing Chartered
Accountant for all the above 3 years may be scanned and uploaded as documentary proof to ensure
the turnover criteria.
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SECTION – III
REJECTION OF TENDERS
I. Tenders will be SUMMARILY rejected if:
a). The EMD requirements are not complied with.
b). If the bids are received through Consortium or Joint venture, the same will not be
considered and the bids will be rejected.
c). The Bid Qualification Requirements as per Section-II of this Specification

are not satisfied.
II. Tender is LIABLE to be rejected, if it is:
a). Not covering the entire scope of supply of materials.
b). If the declaration as specified in Schedule E (Declaration Form) & I (Tender

Acceptance Letter (e-Tender) is not signed and enclosed.
c). With validity period less than that stipulated in this specification.
d). Not in conformity with TANGEDCO‟s Commercial terms and Technical
Specifications (Section - V & VII).
e). Received from a tenderer who is directly or indirectly connected with

Government service or Board Service or services of local authority.
f). From any black listed Firm or Contractor.
g). Received by Telex / Telegram / E-Mail/ Fax
/Post.
h). From a tenderer whose past performance / Vendor rating is not satisfactory
i) Not containing all required particulars as per Schedule A to I.
j). Documents furnished by the Tenderers along with their offer being found to be
bogus or contain false particulars.
k). The offer of bidders who have not furnished the GSTIN Number in the
offers.
l) Received after tender opening.
m) Tender, which is incomplete, obscure or irregular.
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SECTION – IV
INSTRUCTION TO TENDERERS
1.0. THE TAMIL NADU TRANSPARENCY IN TENDERS ACT 1998:
1.1 The Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in
Tender Rules 2000 and subsequent amendments thereof are applicable to this tender.
1.2. THE TENDERERS WHO DO NOT FULLFILL THE "BID QUALIFICATION REQUIREMENT"
AS PER SECTION-II NEED NOT PARTICIPATE IN THE TENDER. OFFERS NOT
SATISFYING THIS “BID QUALIFICATION REQUIREMENTS” WILL NOT BE CONSIDERED
AND WILL BE SUMMARILY REJECTED.
1.3. The terms „tenderer‟, „supplier‟, „contractor‟ refer to Bidder. The terms „Purchaser‟, „Board‟
„TNEB‟ refer to TANGEDCO.
2.0 SCOPE OF SUPPLY:

2.1 The Scope of supply (described in Schedule-A) is Procurement of Clamping ring
segments for HP 803 Bowl Mills and delivery of the materials detailed herein, at
TANGEDCO stores / T T P S / T U T I C O R I N / Tamil Nadu.
Any supply/service which has not been specifically mentioned but is required for the
complete fulfilment of Performance Guarantee shall also be supplied by the bidder.
Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu
Transparency in Tender Rules 2000 and subsequent amendments thereof are applicable
to this Tender.
3.0 SUBMISSION OF TENDER OFFER:

3.1 The tenderer is expected to examine all instructions, Schedules and Annexure detailed in
the Specification and submit the Schedule of Prices and other required particulars in
the Schedules and Annexures called for in this Specification, only as per the formats
prescribed herein.
4.1 SUBMISSION OF TENDERS:
4.1.1. The Tender Offer consisting of Schedules-A to I should be filled up and signed by the
Tenderer or any person holding Power of Attorney authorizing him to sign on behalf of
the Tenderer before submission of the Tender. The date of signature should invariably be
indicated.
4.1.2. In the event of tender being submitted by other than a firm, it must be signed by a
partner (copy of partnership deed should be enclosed) and in the event of the absence of
any Partner, it shall be signed on his behalf by a person holding a Power of Attorney
authorising him to do so, Certified copies of which shall be enclosed.
4.1.3. Tender submitted on behalf of companies registered under the Indian Companies
Act, shall be signed by person duly authorised to submit the tender on behalf of
the company and shall be accompanied by certified true copies of the resolutions,
extracts of the Articles of Association, special or general Power of Attorney etc. to
show clearly the title, authority and designation of persons signing the tender on behalf of
the company.
4.1.4. The tenderer should furnish the GSTIN numbers in the offer.
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4.2. Modifications/Clarifications to Tender Documents:
4.2.1. At any time after the commencement of e-Tender and before the closing of the
event, TANGEDCO may make any changes, modifications or amendments to the tender
documents and same will be intimated to the concerned Vendors through corrigendum
which can be downloaded from the Vendor login.
4.2.2. In case any tenderer asks for a clarification to the tender documents before 48 hours of
opening of tenders, the Chief Engineer/TTPS/Tuticorin will clarify the same.
4.2.3. If any tenderer raises clarifications after the opening of the tender, the clarified reply
issued by the Chief Engineer/TTPS/Tuticorin on the clarifications will be final and binding
on the Tender.
4.3. All tender offers shall be prepared by typing or printing in the formats enclosed with this
specification.
4.4. All information in the tender offer shall be in ENGLISH only. It shall not contain
interlineations, erasures or overwriting except as necessary to correct errors made by
the tenderer. Such erasures or other changes in the tender documents shall be
attested by the persons signing the tender offer.
4.5. QUOTATION OF RATES:
4.5.1. Rates should be quoted in both figures (i.e. integers) and words. In case of ambiguity
between rates in figures and words, lower of the two will be taken for tender evaluation.
4.5.2. Offers giving lump sum price, without giving their breakup as per details required in
the attached Price Schedule-A shall be liable for rejection.
4.6. PRINTED TERMS AND CONDITIONS IN TENDERS:

Supplier's printed terms and conditions will not be considered as forming part of the
tender under any circumstances.
4.7. INCOMPLETE TENDERS:

Tender, which is incomplete, obscure or irregular is liable for rejection.
4.8. AMBIGUITIES IN CONDITIONS OF TENDERS:

In the case of ambiguous or contradictory terms / conditions mentioned in the
bid, interpretation as may be advantageous to the purchaser may be taken without any
reference to the Tenderer.
4.9. The tender offer shall contain full information asked for in the accompanying schedules
and elsewhere in the specification.
4.10. Tenderers shall bear all costs associated with the participation in the e- Tender and the
purchaser will in no case be responsible or liable for these costs.
4.11. No offer shall be withdrawn by the Tenderer in the interval between the deadline for
submission and the expiry of the period of validity specified / extended validity of the
tender offer.
4.12. The Tenderers are requested to furnish the exact location of their factories with detailed
postal address and pin code, telephone and Fax Nos. etc. in their tenders so as to
arrange inspection by the TANGEDCO, if considered necessary.
4.13 DESTINATIONS-WHERE MATERIALS ARE REQUIRED:
The prices quoted should be on FOR Destination basis for delivery at Central
Stores/Tuticorin Thermal Power Station/Tuticorin-628004.
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5.0. TENDER OPENING:
5.1. OPENING OF COMMERCIAL & TECHNICAL BIDS WITHOUT PRICE (PART-I):
The Tender offers except price Bid will be opened electronically at 14.30 Hrs. on the
date notified at the Office of the Superintending Engineer, Purchase & Administration /
(Executive Engineer /Spares)Tuticorin Thermal Power Station, Tuticorin-628004,
through https://tntenders.gov.in Tenderers need not to visit TTPS office during tender
opening, whereas tenderers can witness the tender opening event through their
login.
5.2. If the last date set for submission of e-tender offers and opening date happens to be
a holiday, the tenders will be received and opened on the succeeding working day
without any changes in the timings indicated.
5.3. OPENING OF THE PRICE BIDS:

The date and time of opening of Price Bids shall be later notified through registered e-mail
to the Bidders who fulfil the BQR criteria and whose bids are found to be commercially and
technically acceptable.
6.0. INFORMATION REQUIRED AND CLARIFICATIONS:

6.1. In the process of examination, evaluation and comparison of tender offers, the TANGEDCO
may at its discretion, ask the Tenderer for a clarification of their offers. All responses to
requests for clarifications shall be in writing to the point only. No change in the
price or substance of the offer shall be permitted.
6.2. The TANGEDCO will examine the tender offers to determine whether they are complete,
whether any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and whether the offers
are generally in order.
6.3. The Tender offers shall be deemed to be under consideration immediately after
they are opened and until such time official intimation of award / rejection is
made by the Tender Accepting Authority to the tenderers.
6 . 4 T h e Tenderers shall not make attempts to establish unsolicited and unauthorized contact
with the Tender Inviting Authority, Tender Accepting Authority or Tender Scrutiny
Committee after the opening of the tender and prior to the notification of the award
and any attempt by any tenderers to bring to bear extraneous pressures on the Tender
Accepting Authority shall be sufficient reason to disqualify the tenderer.
6.5 Mere submission of any Tender offer connected with these documents and Specification
shall not constitute any agreement. The tenderer shall have no cause of action or
claim, against the TANGEDCO for rejection of their offer, except as mentioned in Clause-
10.0 of Section-IV. The TANGEDCO shall always be at liberty to reject or accept any
offer or offers at its sole discretion and any such action will not be called into question
and the Tenderer shall have no claim in that regard against the TANGEDCO.
7.0. EVALUATION AND COMPARISON OF THE TENDER OFFERS:

7.1. The tenders will be evaluated strictly as per the Tamil Nadu Transparency in
Tenders Act, 1998 and the Tamil Nadu Transparency in Tender Rules, 2000
and its subsequent amendments till date.
7.2. The tender offers received will be examined to determine whether they are in
complete shape, all required Data have been furnished, properly signed and
generally in order and conforms to all the terms and conditions of the
Specification without any deviation.
7.3. For the purpose of evaluation of tender offers, the following factors will be
taken into account for arriving the evaluated price:
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* The quoted price will be corrected for arithmetical errors.
* The rate of CGST, SGST, and IGST as applicable both in percentage and
amount shall be indicated in the offer along with HSN code.
* The evaluated price shall be arrived in compliance with the provisions of

GST on the Transaction value i.e. (Ex works price + P&F+ Freight and
Insurance) + GST. In case of import of goods would be treated as inter
state supplies and would be subject to IGST in addition to applicable
customs duty.
* Since GST is enacted wherein all taxes & duties are subsumed, price
evaluation shall be inclusive of applicable GST in all cases, i.e. even if
the bidders are only within the State or bidders are within the State
and outside TN.
8.0. VALIDITY:
8.1. The tender offer shall be kept valid for acceptance for a period of 180 days from
the date of opening of offers. The offers with lower validity period are liable for
rejection.
8.2. Further, the tenderer shall agree to extend the validity of the Bids without altering
the substance and prices of their Bid for further periods, if any, required by the
TANGEDCO.
9.0 RIGHTS OF THE BOARD:
9.1 Rights to reject the tenders:
9.1.1. After negotiation with the Tenderer and before passing the order accepting a tender,
if the Tender Accepting Authority decides that the price quoted by such tenderer is
higher by the percentage as may be prescribed over the schedule of rates or prevailing
market rates, the tender shall be rejected.
9.1.2. The Tender Accepting Authority before passing the order accepting a tender, may also
reject all the tenders for the reasons such as changes in the scope of procurement, lack
of anticipated financial resources, court orders, accidents or calamities and other
unforeseen circumstances.
Notwithstanding anything contained in this Specification, the TANGEDCO reserves the

rights:
a). To recover losses, if any, sustained by TANGEDCO, from the supplier who
pleads his inability to supply and backs out of his obligation after award of contract.
The security deposit paid shall, be forfeited.
b). To cancel the orders for not keeping up the delivery schedule.
c). To vary the delivery period based on the requirement and contingencies at the
time of placing the order.
d). To accept the lowest eligible tender.
e). To reject any or all the tenders or cancel without assigning any reasons there
of.
f). To relax or waive or amend any of the conditions stipulated in the tender
Specification wherever deemed necessary in the best interest of the TANGEDCO.
9.2. The purchaser reserves the right to request for any additional information and also
reserves the right to reject or accept the proposal of any tenderer, if in the opinion of the
purchaser, the qualification data is incomplete or in the opinion of the TANGEDCO the
bidder is found not qualified to satisfactorily perform the contract.
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10.0. DEVIATIONS:
10.1. The offers of the Tenderers with Deviations in Commercial terms and Technical Terms of
the Tender Document are liable for rejection.
11.0. BAR OF JURISDICTION:

Save as otherwise provided in the Tamil Nadu Transparency in Tenders Act 1998, no
action taken by any officer or authority under this Act shall be called in question in
any court, and no interiminjection shall be granted by any court in respect of any
action taken or to be taken by such officer or authority in pursuance of any power
conferred by or under this Act.
12.0. APPEAL:
Any Tenderer aggrieved by the order passed by the Tender Accepting Authority
under Section-10 of the Tamil Nadu Transparency in Tenders Act 1998 may appeal to
the Government within 10 (Ten) days from the date of receipt of order.
13.0. TENDER DOCUMENT:
13.1. “All the intending e-tenderers are informed that in the event of the documents
furnished with the offer being found to be bogus or the documents contain false
particulars, the EMD paid by such tenderers will be forfeited in addition to blacklisting
them for future tenders/ contracts in TANGEDCO” and also cancelling the award of
contract issued to them.”
***********
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SECTION - V
SPECIFICATION
COMMERCIAL
1.0. SCOPE:
1.1. The scope of supply of the materials includes manufacture, inspection, testing, packing,
forwarding, insuring and delivery of the materials detailed herein, at TANGEDCO Stores
in TTPS/Tuticorin/Tamil nadu.
2.0. DETAILS OF PURCHASE ORDERS ALREADY EXECUTED:
2.1. The tenderers shall furnish documentary evidence as stipulated in BQR vide Sec. II (BQR
Conditions).
3.0 DETAILS OF PURCHASE ORDERS ALREADY EXECUTED:

3.1 The tenderers shall furnish documentary evidence as stipulated in BQR vide Sec. II (BQR
Conditions).
4.0 PAST PERFORMANCE:
4.1 The intending tenderers shall furnish the details of various supply orders/work contracts
executed by them for the past three years as on the date of Tendering in the proforma enclosed
in the Tender Specification as per Schedule-D along with end user Certificate for satisfactory
performance of the materials supplied.
4.2 The details furnished by the tenderers shall be in complete shape and if it is found that any
information is found omitted, suppressed, incomplete or incorrect, the same will be taken note of
while dealing with the Tenders in future. Tenders furnished by the tenderers without these
accompanying details of their past performance are liable for rejection.
5.0 COMPLETENESS OF TENDER:
5.1 The tender should be complete with all details of illustrative and descriptive literature and
drawings. The tenderers shall furnish the complete technical details of the equipment/materials.
Information regarding the country of manufacture or origin of materials used in the manufacture
of the articles should be furnished. The tenderer should include all minor accessories even
though not specifically mentioned in this specification but which are essential for the
completeness of the materials ordered. The tenderer shall not be eligible for extra charges in
respect of such minor accessories though not included in the tender.
6.0 DEVIATIONS:
6.1 The offers of the Tenderers with Deviations in Commercial terms and Technical Terms
of the Tender Document are liable for rejection.
7.0 EVALUATION:
7.1 The evaluation shall include GST applicable as a part of the price, as detailed below and
Packing & Forwarding and Freight & Insurance charges.
7.2 In a tender where the tenderers are both from the State of Tamil Nadu as well as from
outside the State of Tamil Nadu, the evaluation will be done based on the GST.
8.0 PLACING OF ORDERS:
8.1 The award of contract will be issued to the successful tenderer with all TANGEDCO Ltd's terms and
conditions, duly indicating the approved unit rates and the quantity allotted to them. The
approved rates will be FIRM.
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9.0 PRICE:
9.1 The Tenderers are requested to quote FIRM price in Indian Rupees only.
9.2 The Tenderers shall quote the Ex-works price for supply and price for Erection works, Packing &
Forwarding charges and Freight & Insurance charges with applicable rate of GST separately
for Delivery to Tuticorin TPS Stores, Tuticorin, Tamil Nadu. A format for price schedule is given
in Schedule „A‟.
9.3 The Freight and Insurance charges shall be applicable for delivery to Tuticorin TPS Stores,
Tuticorin, Tamil Nadu.
9.4 The above breakup details should be clearly indicated in the Schedule-A and in the absence of
which the offer shall be liable for rejection.
9.5 PERMANENT ACCOUNT NUMBER AND GSTIN NUMBER:
The Tenderer shall indicate the Permanent Account No. issued by the Government of India,
Income Tax Department and GSTIN number of the firm and should enclose the same with the
Tender.
The L1 bidder shall furnish the declaration in respect of passing of ITC benefit as
per sec 171 of CGST Act as rebate in the price offered. In the event of L1 bidder,
specifying the ITC benefit as Nil, the same shall be supported with certificate from
chartered accountant. A format of declaration will be as stipulated by TANGEDCO.
9.6 RATES ARE INCLUSIVE OF INCIDENTAL ITEMS:
It will be deemed that the rates quoted by the tenderer are inclusive of all incidental items of
work not necessarily mentioned in the schedule but nevertheless essential for the correct and
complete execution of the work. The prices should be in Indian Currency.
No variation in price will be accepted and price quoted should be firm till the acceptance of
the proposal furnished by the tenderer
The rates quoted for individual items shall be firm and exclusive of GST. The applicability of
GST shall be enumerated separately.
10 Goods and Services Tax: (GST)
The GST Details in respect of TTPS / TANGEDCO are as under:
Billing Address The Superintending Engineer / Purchase

and Administration
TTPS / Tuticorin
Provisional GSTIN Registration No. 33AADCT4784E1ZC
ARN AA330617106413K
Type of Customer Company
Name & Address as Registered in Tamil Nadu Generation and Distribution

GSTIN –Place of Business Corporation Ltd, 144 Anna Salai, NPKRR
Maaligai, Chennai-600002
State of Registration of GSTIN Tamil Nadu
The TDS under GST will be recovered at applicable rate on each and every invoice
of contract as per GST Act.
The appropriate rate of GST as per GST Act will be levied on Security Deposit
Forfeiture, if any, and amount will be recovered from the bills.
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GST Details:
a) The latest GST registration details, applicable GST with input tax credit, with HSN code No etc.,
attested by a Gazetted Officer/ Chartered Accountant/ Notary Public valid for the current year shall
be enclosed along with the quotation.
b) Appropriate rate of GST shall be admitted in lieu of (all taxes and levies replaced by GST) Excise
Duty, CST and TNVAT Service Tax etc as per provisions of the rules.
c) Any increase due to statutory variation will be admitted only when the supplies are made within the
delivery schedule.
d) In case of delayed delivery, the GST prevailing on the date of despatch or the GST on the last day
of the contractual delivery period whichever is LESS will alone be admitted. For both the cases, the
Supplier shall furnish documentary evidence while submitting the bills for payment.
e) IMPACT OF GST: Any downward variation in basic price while working due to GST and
the benefit of input tax credit must be passed on to TANGEDCO.
GST.1 An Overview of Goods and Services Tax [GST]:
i). Goods and Services Tax [GST] as a modern law, has been brought after Article 366(12A) of the
st
Constitution as amended by 101 Constitutional Amendment Act, 2016. GST is an indirect tax
system, commonly used by both the Central Government and the State/UT to final consumption
with credit of taxes paid at previous stages available as set off. In a nutshell, only value addition will
be taxed and burden of tax Governments on goods and services. GST is a destination based tax
on consumption of goods and services. It is proposed to be levied at all stages right from
manufacture up is to be borne by the final consumer. GST has been rolled out w.e.f.
01.07.2017, across India.
ii). The GST to be levied by the Centre on intra-State supply of goods and / or services would be
called the Central GST (CGST) and that to be levied by the States/ Union territory would be called
the State GST (SGST)/ UTGST. Similarly, Integrated GST (IGST) will be levied and administered
by Centre on every inter-state supply of goods and services.
iii). Any supplier of goods and service Provider of services who makes a taxable supply with an
aggregate turnover of over Rs.20 lakhs in a financial year is required to obtain GST
registration. In special category states, the aggregate turnover criteria are set at Rs.10 lakhs. In
simple words every business whose taxable supply of goods or services under GST (Goods and
Service Tax) and whose turnover exceeds the threshold limit of Rs. 20 lakhs / 10 Lakhs as
applicable will be required to register as a normal taxable person.
iv). GST Registration Number: TANGEDCO has migrated into GST regime on 15.06.2017 by duly
uploading various mandatory data as required by the GST portal. The provisional ID issued to
TANGEDCO is 33AADCT4784E1ZC. The details are also posted in TANGEDCO web portal.
v). GST Registration Number or GSTIN is 15 Digit identification number which is allotted to
each applicant who applied for GST Registration. GST Number is completely based on the
Pan Number and State code. First two digits represent the state code and another 10 digit
represent the PAN number of the client, one digit represent the entity code (Like
proprietorship or partnership etc), one digit is blank and last one is representing check digit.
vi). Transaction Value: The value of supply of goods or services or both shall be the transaction
value, which is the price actually paid or payable for the said supply of goods or services or both
where the supplier and the recipient of the supply are not related and the price is the sole
consideration for the supply. Sec 15(1) states that value of supply of goods and service shall
be the transaction value i.e. the price actually paid or payable.
The conditions for accepting the transaction value are-
a) Supplier and the recipient of the supply are not related.
b) Price is the sole consideration for the supply.
vii). Composition Scheme: Composition scheme specifies that registered person whose turnover
in the preceding financial year is below certain specified limit (Currently RS.75 lakhs) may
intimate the proper officer to pay in lieu of tax payable by him an amount calculated at such rate
may be specified.
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Eligibility for composition scheme: Sec10(2) of the central Goods and Services Tax Act, 2017
states that the registered person shall be eligible to opt under sub- section (1), if-
* He is not engaged in the supply of services other than supplies referred to in clause (b) of
paragraph 6 of Schedule II;
* He is not engaged in making any supply of goods which are not leviable to tax under this Act;
* He is not engaged in making any inter-State outward supplies of goods;
* He is not engaged in making any supply of goods through an electronic commerce operator
who is required to collect tax at source under section 52; and
* He is not a manufacturer of such goods as may be notified by the Government on the
recommendations of the Council.
viii). Supply of Service and Goods: When there is a combined supply of many goods / services, it has
to be determined whether it is a Composite supply or mixed supply of goods or services
(a) COMPOSITE SUPPLY: A composite supply is one where all the goods or services or a
combination has to be supplied together i.e., naturally bundled and there would be a
Principal Supply that could be identified (Ex. Supply of Machinery with packaging, insurance
and freight – the principal supply is machinery). In this case, the rate of principal supply
will be applied on entire value.
(b) MIXED SUPPLY: A mixed supply is one where the goods or services or a combination
thereof which could be individually supplied (like Pizza and Coke) but sold together at a
single price. In this case, the highest rate to the good in that mix is applied on all the
goods. The GST shall be applicable at appropriate prevailing rates as notified by GST Act.
In the event of delay in execution of contract, the GST rate prevailing on the scheduled
period or on the actual date of execution, whichever is less only will be admitted.
The bidders should have registered under GST Act and furnish GSTIN. In the event of contractor
is within TN, SGST & CGST shall apply and if the contractor is outside TN, IGST shall apply.
GST.2 Goods and Services Tax:
a) The Goods and Services Tax will be paid extra as applicable. The amount of CGST, SGST, and
IGST as applicable shall be indicated in percentage payable and amount separately in the
tender offer.
b) The TANGEDCO has been registered as a dealer under GST Act 2017 (Registration No.
33AADCT4784E1ZC)
In case of delayed delivery, the GST prevailing on the date of despatch or on the last day
of the contractual delivery period whichever is LESS will be admitted. For both the cases,
the supplier shall furnish documentary evidence while submitting the bills for payment.
It is the responsibility of the tenderer to make sure about the correct rates of duty leviable
on the material at the time of tendering. If the rates assumed by the Tenderer are less than the
current rates prevailing at the time of tendering, the TANGEDCO Ltd will not be responsible
for the mistake. If the rates assumed by the tenderer are higher than the current rates prevailing
at the time of tendering, the GST prevailing at the time of tendering will only be paid.
c) Any Variation in GST due to statutory Variation within the contract delivery date shall be considered by
the TANGEDCO Ltd.
d) In case of delayed delivery/delayed completion of Works, the GST prevailing on the date of dispatch or
on the last day of the contractual delivery period whichever is less will be admitted.
GST.3 GST E-way bill system:-
E-Way Bill is an electronic document to be generated to cover interstate movement of
goods value more than Rs.50,000/- and intra-state movement (within state of Tamil Nadu) for
consignment value exceeding Rs.1,00,000/- and such generation needs to be done in e Way Bill
portal.
Consequently, transporters of goods, are required to carry an e-Way Bill under GST provisions
for the movement of such goods. The value of goods shall be the value declared in an invoice, a bill
of supply or a delivery challan and also includes the Central tax, State or Union territory tax,
- 22 -
integrated tax and Cess charged, if any. But, it will not include value of freight charges for the
movement charged by transporter.
It is the responsibility of supplier/contractor to ensure the delivery of material at TTPS stores.
Therefore, it is the responsibility of supplier/contractor or their transporters to generate e-way bill
before transporting goods for delivery at TANGEDCO‟s premises.
GST.4 TDS UNDER 194Q of IT Act :
Any person, being a buyer, who is responsible for paying any sum to any resident for
purchase of goods of value (or) aggregate value exceeding Rs. 50 lakhs in any previous year, shall,
at the time of credit of such sum to the account of the seller (or) at the time of payment, whichever
is earlier shall deduct an amount equal to 0.1% of such sum exceeding Rs.50 lakhs as TDS under
section- 194Q of IT Act. The supplier of goods is required to furnish PAN to TANGEDCO for making
the payment. In case the suppliers do not have PAN, TANGEDCO is required to deduct TAX at a
higher rate as per the provisions of Section 206AA. In case of specified person i.e., Any person who
has not filed income tax return for two previous years immediately before the previous years in
which TDS is required to be deducted and the time limit of filing of Income Tax return u/s 139 (1) of
IT Act, 1961 as expired provided that the total TDS and TCS in INR is Rs. 50,000/- (or) more in
each of the two previous years the TDS rate u/s 194Q will apply at a higher rate u/s. 206AB.
The provisions of this section shall not apply to the transactions on which tax is deductable
under any other provisions of the Income Tax Act 1961 and also on the transactions in which Tax is
collectible under the provisions of Section 206C.
On Purchase of goods/materials, TANGEDCO shall have the primary and foremost obligation to
deduct Tax at source and no Tax shall be collected on such transaction u/s 206C (1H). TDS u/s
194Q is also applicable on the advance paid on the purchase of the goods.
In case of works contract wherein supply and erection portions are separable, the value of
supply of goods exclusive of GST will be subject to deduction of TDS under section 194Q. On the
other charges i.e. erection, testing, commissioning and maintenance charges, TDS under section
194C & 194Q will apply.
The above provisions come into effect from 01.07.2021 onwards, and hence no TCS u/s.206C
(1H) has to be paid by TANGEDCO on purchase of Goods. Accordingly, TANGEDCO will deduct TDS
u/s.194Q on all the purchase of goods exceeding the threshold limit i.e. aggregate credit (or)
payment exceeds Rs.50 lakhs. It is mandatory for the bidder to submit a declaration format in
Schedule to determine the applicability of the TDS u/s206 AB.
IT TDS is also applicable on erection and commissioning charges.
GST.5 Applicability of GST TDS:
a) The TDS under GST will be deducted at the time of payment or accounting in the books of accounts
whichever is earlier. Once the taxable value of contract exceeds Rs.2,50,000/-, then each and every
invoice on that contract shall be subjected to the TDS under GST irrespective of value of such
invoice.
Taxable Supply means supply of goods or services or both which is leviable to tax under
GST. Thus, TDS under GST is to be deducted only on the Taxable supply of goods or services or
both and not on Exempt supply (supply of any goods or services or both which attracts Nil rate of
tax or which may be wholly exempt from tax under section 11 of the CGST/ SGST Acts or under
section 6 of the IGST Act) and non- taxable supply. Similarly, TDS under GST rate need not be
applied on GST component in the invoice. TDS under GST is also applicable for suppliers/
contractors registered under composition scheme also.
b) Where the location of the supplier and the place of supply are in the same State, it is an intra-state
supply and TDS @ 1% under CGST Act and 1% under SGST Act will be deducted. Where the
location of the supplier is in State A and the place of supply is in State B, it is an inter-state supply
and TDS @ 2% under IGST Act will be deducted.
c) TDS under GST is also applicable in the following cases:-
 Bills of supplier for advance payment.
 Amount of retention from the bills of supplier.
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 Supply of goods or services or both by supplier registered under GST as Composition dealer.
Thus Gross value of invoice (Except GST portion) shall be taken while applying TDS under GST rate.
S. Location of Location of recipient of Place of
GST TDS applicability
No. Supplier supply of goods/services supply
1 Tamil Nadu Tamil Nadu (as TANGEDCO Tamil Nadu Applicable (CGST TDS @1%
is in Tamil Nadu) and SGST TDS @1%)
2 State other Tamil Nadu (as TANGEDCO State other Not Applicable
than TN is in Tamil Nadu) than TN
3 State other Tamil Nadu (as TANGEDCO Tamil Nadu (IGST TDS @ 2%)
than TN is in Tamil Nadu)
d) TDS under GST is not applicable in the following cases:

1. Total value of taxable supply ≤< Rs.2.5 Lakh under a contract.
2. Contract value > Rs.2.5 Lakh for both taxable supply and exempted supply, but the value of
taxable supply under the said contract ≤ Rs.2.5 Lakh.
3. Receipt of services which are exempted. For example services exempted under notification
No.12/2017 – Central Tax (Rate) dated 28.06.2017 as amended from time to time.
4. Receipt of goods which are exempted. For example goods exempted under notification
No.2/2017 – Central Tax (Rate) dated 28.06.2017 as amended from time to time.
5. Goods on which GST is not leviable. For Example petrol, diesel, petroleum crude, natural gas,
aviation turbine fuel (ATF) and alcohol for human consumption.
6 Where a supplier had issued an invoice for any sale of goods in respect of which tax was
required to be deducted at source under the VAT Law before 01.07.2017, but where payment
for such sale is made on or after 01.07.2017 [Section 142(13) refers].
7. Where the location of the supplier and place of supply is in a State(s)/UT(s) which is different
from the State/ UT where the deductor is registered.
8. All activities or transactions specified in Schedule III of the CGST/SGST Acts 2017, irrespective of
the value.
9. Where the payment relates to a tax invoice that has been issued before 01.10.2018.
10. Where any amount was paid in advance prior to 01.10.2018 and the tax invoice has been issued
on or after 01.10.2018, to the extent of advance payment made before 01.10.2018.
11. Where the tax will be paid on reverse charge by the recipient i.e., the deductee.
12. Where the payment is made to an unregistered supplier.
13. Where the payment relates to “Cess” component.
e. Value of Supply for Deduction of TDS:
For the purpose of deduction of tax specified above, the value of supply shall be taken as the
amount excluding the central tax, state tax, union territory tax, integrated tax and cess indicated in
the invoice i.e., without including the amount of GST charges in the bill.
f) Exemption from TDS
According to that provision, TDS under GST need not be deducted in respect of the supply of
goods and Services or both from a Public sector Undertaking (PSU) to another Public Sector
Undertaking with effect from 1st day of October 2018. Therefore, no TDS need to be deducted in
respect of supplies between Public sector Undertakings Example: NTECL, NTPC, BHEL etc., are
owned by Central Government. However TDS provisions will continue to apply for Taxable Supplies
from Government and other private agencies with effect from 01.10.2018 as already communicated
vide circular 1st cited.
Public sector undertakings (PSU) means Government Companies, Government Company
means any company in which not less than 51% of paid up share capital held by the Central
Government or by any state Government or Governments or partly by the Central Government and
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partly by one or more State Governments and includes a company which is a subsidiary of such a
Government Company. This notification is with effect from 1st October 2018 itself.
GST.6 Guidelines for releasing of GST on verification of GSTR 2A
a) The suppler/ contractor should promptly file under GST, to avoid/ minimize the delay in processing/
payment of invoices, since GSTR1 filed by the supplier/ contractor will reflect as GSTR 2A in the
portal of the purchasers.
b) If any discrepancy arises between the value shown in the GSTR-2A and the invoices available, the
liability towards GST will be restricted to the lower of the two and GST payment will be made
accordingly.
c) Any lesser GST remittance found in GSTR 2A than claimed from TANGEDCO, the excess collection of
GST will be recovered from suppliers/ contractors, duly adhering regular procedures if there is any
difference between GST claimed from TANGEDCO and remitted to Govt. in GSTR 2A.
d) The suppliers/ contractors whose annual turnover exceeds Rs.10 crores, should raise an
e-invoice or e-invoiced debit note or e-invoiced credit note, so that TANGEDCO could avail
input tax credit under GST. E-Invoice is a system in which B2B invoices are
authenticated electronically by GSTN for further use on the common GST portal. Under
the electronic invoicing system, an identification number will be issued against every
invoice by the Invoice Registration Portal (IRP) to be managed by the GST Network
(GSTN).
11.0 DESPATCH INSTRUCTIONS:

The materials should be despatched as per Despatch Instructions.
12.0 PAYMENT:
Payments for the supplies will be made through NEFT/RTGS/Fund Transfer on any one of the
Nationalized Banks/ Scheduled Banks approved by Reserve Bank of India, in Tamil Nadu. The Bank
charges involved in making the payment will be to the account of the Tenderer.
Payments will not be made for equipments / materials damaged during transit. All defective
materials shall be replaced by the supplier free of charge.
I. For the materials delivered within the contractual delivery period:
100% of all inclusive prices (including GST) of the materials of each consignment will be paid
within 45 days from the date of receipt of materials in good condition at TTPS Stores
against submission of bills with required documents after deducting recoveries, if any.
II. For the materials delivered beyond the contractual delivery period, if accepted by
the purchaser:
100% of all inclusive prices (including GST) of the materials of each consignment will be paid
within 45 days from the date of receipt of materials in good condition at TTPS Stores
against submission of bills with required documents after deducting LD and other recoveries,
if any.
III. For the delayed payments, if any, the simple interest shall be paid by TANGEDCO at the SBI
three months MCLR rate for the delayed period beyond 45 days and the rate of interest
shall be as on the date of Purchase order.
The supplier has to produce the invoice with required documents along with supply of
materials to avail the above benefit. If any delay occurs in producing invoice with required
documents, TANGEDCO will not be held any responsible for that delay.
Advance payment or payment against dispatch documents through Bank will not be
accepted.
In case of delay in supply, the materials will be accepted subject to the following
conditions:
i) There should be no declining trend in prices
ii) Payment will be released as per the latest purchase order rates or lowest rates obtained
during the recent tenders opened subject to levy of liquidated damage for belated supplies.
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iii) TANGEDCO reserves the right to accept or reject the delayed supplies without assigning any
reason therefor and take action as per the other terms and conditions of this Specification.
IV.100% payments will be made only after the approval of the test certificates and on receipt of the
supplier‟s bills in duplicate, duly certified by the consignee. If the supplier dispatches materials
without prior approval of competent authority and if any demurrage or wharfage or both are incurred
by the purchaser they will be debited from the supplier.
The bills for payment will be passed only after the approval/acceptance of the following.
1) Security deposit cum Performance Guarantee for 5% of value of order.
2) Attested copy of IT PAN/ GST Registration certificate.
3) Guarantee & Test Certificates
4) Supply of manuals, Spares as stipulated in Section – VII Technical.
The Supplier should dispatch only after getting dispatch instruction from the consignee
Superintending Engineer. If the supplier dispatches the materials without the prior approval of the
purchaser, then the purchaser shall not be responsible for any demurrage of wharfage or both and
only the supplier should bear any expenditure arising out of such unapproved dispatches.
13.0 SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE:
13.1. The successful tenderer will have to pay 5% value of the Purchase order (all inclusive Taxes) as
combined Security Deposit cum performance guarantee in the form as follows within 30 days from
the date of receipt of this Purchase order. The EMD amount if paid already, shall be deducted from
the SD amount to be paid. In the event of failure to remit security deposit within the prescribed
period, EMD will be forfeited and the purchase order will be cancelled. The belated payment of
security deposit shall not be accepted. The SD cum PG amount will not carry any interest.
(i) For value of Purchase order up to Rs.10 Lakhs, SD cum PG by way of cash at cash counter
TTPS (if SD is less than Rs.10,000/-)/ Demand Draft / Banker‟s cheque / pay order or by way
of NEFT / RTGS/ Account transfer to TTPS account.
(ii) For value of Purchase order exceeding Rs.10 Lakhs, SD cum PG in the form of Demand Draft /
NEFT / RTGS / Banker‟s Cheque / pay order / Account transfer to TTPS account/ Irrevocable
Bank Guarantee. If the SD cum PG is paid by means of Bank Guarantee, it will be accepted
only after the due verification from the Banks.
13.2. The security Deposit cum performance Guarantee furnished shall be towards proper fulfilment of the
contract as well as towards performance guarantee of the materials supplied. In case of BG, the SD
cum PG shall be valid / extended for the entire period of Guarantee.
13.3. The Security deposit cum Performance Guarantee against this contract will be released to the
contractor only if the contract is completed to the satisfaction of the purchaser.
13.4. The Security Deposit cum Performance Bank Guarantee will be returned to the supplier
after the expiry of guarantee period after ensuring that defects/ damages during the guarantee
period are rectified/ replaced to the satisfaction of the purchaser. If the purchaser incurs any
loss or damages on account of breach of any of the clauses or any other amount arising out
of the contract becomes payable by the supplier to the purchaser, then the purchaser will in
addition to such other dues that he shall have under the law, appropriate the whole or part of
the security deposit cum Performance bank guarantee and such amount that is appropriated will
not be refunded to the supplier.
13.5. If the performance period of the supplied material is over and some quantity of within
guarantee period defective material are still pending for want of repair/replacement then fresh
BG equal to the cost of such defective material is to be furnished by the supplier for releasing
original SD cum PBG by TANGEDCO (purchaser).
13.6 The successful tenderer will have to pay 5% of total contract value to be remitted in demand draft
/NEFT/RTGS/Fund Transfer/ Banker cheque/ Bank Guarantee.
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14.0. DELIVERY SHEDULE:
1. The materials shall be supplied WITHIN 3 Months from the date of receipt of confirmed order.
The tenderer shall quote clear and specific delivery period in their offer.
2. The contractual delivery period will not be extended. Hence all efforts shall be taken to deliver the
materials within the contractual delivery period. TANGEDCO also reserves the right to cancel the
order if the delivery schedule is not kept up, without any further notice to the supplier.
3. TANGEDCO Ltd reserves the right to cancel the quantities not supplied as per delivery
schedule.
4. TANGEDCO Ltd also reserves the right to cancel the order if the delivery schedule is not
kept up, without any further notice to the supplier.
5. TANGEDCO Ltd reserves the right to revise this delivery schedule depending on the actual
requirement at the time of placing the purchase order.
6. To ensure sustained supply without any interruption, TANGEDCO reserves the right to place
orders among more than one tenderer.
7. The TANGEDCO Ltd will be at liberty to cancel the contract if the supply is not made as per
the delivery schedule specified in the order, not withstanding its right to claim liquidated
damages for the belated supplies and the quantity outstanding to be supplied as on the date
of cancellation. The defaulting contractors will be liable to pay to the TANGEDCO Ltd in
addition to the liquidated damages for delay, the actual difference in price whenever the
TANGEDCO Ltd orders the delayed quantity to be supplied / executed by other agencies at higher
rate.
8. The actual date of receipt of each material with all accessories a t T T P S S t o r e s will be
reckoned as the date of delivery for the purpose of calculation of liquidated damages in respect
of that material.
9. It is the responsibility of the supplier to give 30 days‟ advance information for inspection,
dispatch of materials and other obligations under the terms and conditions of this contract in
order to deliver the units within the contractual delivery period quoted /agreed.
10. After the issue of Despatch Instruction, if any delay is caused by the supplier in arranging
timely despatches, their poor performance will be taken note of while ordering in future.
15.0. LIQUIDATED DAMAGES:

15.1. The delivery as specified should be guaranteed by the supplier under the liquidated damages
clause given below :
15.2. It is the responsibility of the supplier to arrange for inspection, despatch etc. in time to
keep up the delivery schedule.
15.3 If the supplier fails to deliver the equipments/ materials within the time specified in the order or
any extension thereof, the purchaser shall recover from the supplier as liquidated damages, a
sum of HALF PERCENT (0.5%) of the All inclusive price of the undelivered equipments/ Materials
for each completed week of delay. The total liquidated damages shall not exceed Ten percent
(10%) of the All-inclusive price of the equipments / materials so delayed. Only the date of
actual receipt of materials at stores will be reckoned as date of delivery for this purpose.
Liquidated damages will also be recovered for the quantity not supplied as is done for the belated
supply. It is the responsibility of the suppliers to arrange for inspection, despatch etc. in time to
keep up the delivery schedule.
15.4 It should be noted that if a contract is placed on the higher tenderer in preference to the lowest
acceptable tender in consideration of the offer of earlier delivery, the said contractor will be liable
to pay the TANGEDCO Ltd the difference between the contract rate and that of the lowest
acceptable tender in case of failure to complete the supplies in terms of such contract within the
delivery period specified in the tender and incorporated in the contract. This is without prejudice to
other rights under the terms of contract.
15.5 Equipment will be deemed to have been delivered only when all its component parts and its
accessories are also delivered. If certain components and accessories are not delivered in time
the whole equipment will be considered as delayed unless, the missing parts are delivered.
The Liquidated damages will also be levied for the quantity not supplied as is done for the
delayed supplies. If supplies effected in part could not be beneficially used by the TANGEDCO
Ltd (due to such incomplete supply), liquidated damage will be worked out on the basis of
contract price and not on the value of delayed portion only.
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15.6. If supplies to be rendered against the rate contract are made by the supplier beyond the period of
delivery stipulated in the indent and if they are accepted by the TANGEDCO Ltd, such acceptance
is without prejudice to the TANGEDCO Ltd's rights to levy liquidated damages for the delay in
supply.
15.7. The suppliers are liable to pay the amount of loss sustained by the TANGEDCO Ltd in the event of
non-execution of orders, if any placed on them either in full or part to the satisfaction of the
TANGEDCO Ltd under the terms and conditions of contract and in the event of placing
orders for such quantities on some others at a higher price.
15.8. Tenderer‟s not giving clear and specific acceptance to the above clauses is liable to be rejected.
15.9. If there is any downward trend in prices on account of belated supplies, the tenderers have to
accept the same with the levy of liquidated damages, for belated supplies.
15.10. The defaulting suppliers will be made liable to pay to the TANGEDCO Ltd in addition to liquidated
damages for delay, the actual difference in price, wherever TANGEDCO Ltd orders the delayed
quantity to be supplied/executed by other agencies at a higher rate. This is without prejudice to
other rights under the terms of contract.
15.11. The TANGEDCO Ltd will also be at liberty to cancel the order if the supply is not made as per the
delivery schedule specified in the order, notwithstanding its rights to claim Liquidated
Damages for the belated supplies and quantity outstanding to be supplied as on the date
of cancellation.
15.12 The actual date of receipt of each material at TTPS Stores with all accessories will be reckoned as
the date of delivery for the purpose of calculation of liquidated damages in respect of that
material.
15.13 The penalty, if any, will be recovered from any amount due to the contractor either in this
purchase order / contract or any other Purchase Order / contract placed on him, including SD,
Retention amount, Balance amount etc.
16.0. LOSS OR DAMAGE:

16.1. External damages or shortages that are prima facie, the results of rough handling in transit or
due to defective packing will be intimated within fortnight from the date of receipt of the
materials at site. Internal defects, damages or shortages of integral parts which cannot
ordinarily be detected on a superficial visual examination by bad handling in transit or
defective packing, would be intimated within 2 months from the date of receipt of materials. In
either case, the defective materials shall be replaced/rectified by the supplier, free of cost.
16.2. If during the period of supply, it is found that goods already supplied are defective in material or
workmanship or do not conform to specification or unsuitable for the purpose for which they are
purchased, then it will be open to the purchaser either to reject the goods or repudiate the
entire contract and claim such loss that the purchaser may suffer on that account require the
supplier to replace the defective goods, free of cost.
16.3. Similarly, if during the guarantee period any of the goods found to be defective in materials or
workmanship or do not conform to specification or are unsuitable for the purpose for which they
are purchased, it will be open to the purchaser either to repudiate the entire contract and claim
damages or accept such parts of the goods that are satisfactory and require the supplier to
replace the balance or to claim compensation for the entire loss sustained by the purchaser on
that account.
16.4. In the event of supplies being received damaged or any shortages at the destination stations, the
cost of such materials, GST (if payable) and other charges payable thereof will be paid only
proportionate to the value of materials received in good condition, unless the damaged
goods or short supplies are made good free of cost by the suppliers.
16.5. For all legal purposes, the materials shall be deemed to pass into the TANGEDCO Ltd‟s ownership
at the destination Stores, where they are delivered and accepted.
17.0 FORCE MAJEURE:
17.1. The supplier shall not be liable for delay in performing his obligations resulting directly or from
any force majeure conditions herein defined as:
a). Any cause which is beyond the reasonable control of the supplier or purchaser as the case
may be.
b). Natural phenomena, such as floods, drought, earthquakes and epidemics.
c). Act of any Govt. Authority, domestic or foreign, such as wars declared or
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Undeclared quarantines, embargoes licensing control on production or distribution
restriction.
d). Accident and disruptions such as fire, explosion, increase in power cut with respect t o date
of tender opening, break down of essential machinery or equipments etc.
e). Strikes, slow down, and lockouts.
f). Failure or delay in the supplier's source of supply due to force majeure causes
enumerated at 'b' to 'e' above shall be considered, provided the supplier produces
documentary evidence to show that there were no other alternative source of supply
available to him or if available the lead time required was likely to be longer than the
duration of the force majeure at the normal source of supply.
All the provisions of this clause shall apply whether the disruption cause is total or partial in its
effect upon the ability of the supplier to perform.
NOTE: The cause of force majeure condition will be taken into consideration only if the supplier
notifies within 15 days from the occurrence of such delay.
1. The purchaser shall verify the facts and grant such extension as the facts justify. For extension
due to force majeure conditions, the supplier shall submit his representation with documentary
evidence for scrutiny by the purchaser and decision of the purchaser shall be binding on the firm.
2. Provided that if the performance in whole or part by the supplier on any obligation under this
contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days,
the TANGEDCO Ltd may at its option terminate the contract by a notice in writing.
3. The Power cut shall not be considered under force majeure condition. The period of extension
shall be decided only by the authority who placed the order, after verifying the evidence for the
cause of delay.
18.0 GUARANTEE:
The equipments / materials to be supplied by you shall be guaranteed for satisfactory operation for
a period of 12 months from the date of commissioning or 18 months from the date of
supply whichever is later subject to an overall guarantee period of 24 months from the
date of supply under normal and proper conditions of service and maintenance. The certificate in
triplicate may be enclosed with invoice or sent in advance. If during the above period any of the
equipment / materials supplied by you are found defective in materials or workmanship, the same
shall be rectified or replaced by you at destination free of charge. The defective equipment /
material will have to be taken back at your own cost and risk.
The tenderers shall guarantee among other things, the following:

i) Quality and Strength of materials used.
ii) Safe electrical and mechanical stresses on all parts of the equipments/ materials
under all specified conditions.
iii) Performance figures given by the tenderers in the Schedule of Guaranteed technical
particulars.
19.0 REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:
19.1. Notwithstanding anything contained in the above liquidated damages clause when the whole or
part of the materials supplied by the supplier are found to be defective/damaged or are not in
conformity with the specification or sample, such defects or damages in the materials supplied
shall be rectified within two months from the date of intimation of defect/damage either at the
point of destination or at the supplier‟s works, at the cost of supplier, against proper security and
acknowledgment. In the alternative, the defective or damaged materials shall be replaced free of
cost within two months from the date of receipt of the intimation from the purchaser of
such defects or damages. If the defects or damages are not rectified or replaced within this
period, the supplier shall pay a sum towards liquidated damages at the rate of (0.5%) half
percent value (all inclusive price of such material for each completed week of delay subject
to maximum of (10%) Ten percent for the delay from the date of receipt of intimation of the
defects or damages.
19.2. In the event of supplies being received damaged or short at the destination stores, the cost of
such materials will be paid only proportionate, to the value of the materials received in good
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condition unless the damaged goods or short supplies are made good free of cost to the
TANGEDCO Ltd by the supplier.
19.3. If during the period of supply, it is found that goods already supplied are defective in
materials or workmanship or do not conform to the Specification or are unsuitable for the
purpose for which they are purchased then it will be open to the purchaser either to reject the
goods or repudiate the entire contract and claim such loss that the purchaser may suffer on the
account or require the contractor to replace the defective goods free of cost.
19.4. Similarly, if during the guarantee period stipulated under Guarantee clause subsequent to the
date of receipt of the goods, any of the goods be found defective in materials or workmanship,
or do not conform to the rate contract or are unsuitable will be open to the purchaser either
to repudiate the entire contract and claim damages or accept such part of the goods that are
satisfactory and required the contractor to replace the balance or pay compensation to the extent
of the loss sustained by the purchase on that account.
19.5 Notwithstanding any other remedies available, the purchaser shall be entertained to dispose off
the defective / damaged materials in “as is where is condition” without further notice, if the
contractor / supplier fails to rectify the defect and / or replace the damaged materials and /
or fails to remove defective/ damaged materials within two months period as per PO terms,
from the date of receipt of intimation from the purchaser, TANGEDCO Ltd reserves right to
dispose of such materials. This is without prejudice to the imposition of Liquidated Damages,
Ground rent, forfeiture of security deposit etc.,
20.0 INSURANCE:
Contracting firms shall arrange insurance for the equipment/materials and all its accessories
being supplied by them, through any of the Nationalised Insurance Companies. The equipment/
materials shall be insured to cover transport (from Warehouse) and 60 days storage risk at site. The
damages, if any, during transit will be reported within 30 days of receipt of materials. It will be the
responsibility of the supplier to replace the defective/damaged materials and make good the
shortages and other losses in transit, free of cost, lodge and recover claim from Insurance, Under
writers/Carriers.
21.0. PACKING AND FORWARDING:
The packing shall conform to relevant packing standards. The contractor should however, ensure
that the packing is such that the materials reach their destination without damage/loss during
transit by Rail or Road and subsequent storage. The words "Handle with care" should be
printed on the cartons.
The equipment/materials and all its accessories shall be securely packed and despatched, freight
paid, duly insured, at supplier‟s risk and cost. The packing may be in accordance with the
manufacturer‟s standard practice. The supplier is responsible for ascertaining the facilities that
exist for Road Transport to site. Each package shall be clearly marked and contain detailed
packing list, such as gross weight, net weight etc. The supplier is solely responsible for any loss
or damage during transport. The despatch of materials shall be made only after the
approval of routine test certificates by the TANGEDCO Ltd. The equipment/ Materials shall
be unloaded at Destination Stores/Sites by the supplier at free of cost.
22.0 FAILURE TO EXECUTE THE CONTRACT:

Suppliers falling to execute the order placed on them to the satisfaction of the TANGEDCO Ltd
under the terms and conditions set-forth therein, will be liable to make good the loss sustained
by the TANGEDCO Ltd, consequent to the placing of fresh orders elsewhere at higher rate, i.e.
the difference between the price accepted in the contract already entered into and the price
at which fresh orders have been placed. This is without prejudice to the imposition of penalty
under the Liquidated Damages clause and forfeiture of security deposit etc.,
23.0. NON-ASSIGNMENT:
The supplier shall not assign or transfer the contract or any part thereof without the prior
approval of the Purchaser
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24.0. EFFECTING OF RECOVERIES:
Any loss, arising due to non-fulfilment of this contract or any other contract, will be recovered
from the Security Deposit held and / or any other amount due to the supplier from the
TANGEDCO Ltd from this Contract as well as from other contracts.
25.0. PATENT RIGHTS ETC:

The supplier shall indemnify the purchaser against all claims, actions, suits and proceedings for
the infringement or alleged infringement of any patent, design or copy right protected either
in the country of origin or in India by the use of any equipment supplied by the supplier other
than for the purpose indicated by or reasonably to be inferred from the specification.
26.0. JURISDICTION FOR LEGAL PROCEEDINGS (AFTER AWARD OF CONTRACT):

No suit or any proceedings in regard to any matter arising in respect of this contract shall be
instituted in any court, save in Madras the High Court, Madurai Bench or District Court at Tuticorin
or Sub-Court at Tuticorin or at the District Munsif Court at Tuticorin. It is agreed that no other court
shall have jurisdiction to entertain any suit or proceedings even though, part of the cause of action
might arise within the jurisdiction. In case any part of the cause of action might arise within the
jurisdiction of any other courts in Tamil Nadu and rest within the jurisdiction of courts outside the
state of Tamil Nadu, then it is agreed to between the parties that such suits or proceedings shall be
instituted in a court within the state of Tamil Nadu and no other court outside the state of Tamil
Nadu shall have jurisdiction even though any part of the cause of action might arise within the
jurisdiction of such courts. The successful tenderer shall furnish an undertaking as per schedule in
non-judicial stamp paper of Rs.80/- agreeing to the above condition.
27.0. ARBITRATION ACT NOT TO APPLY:
The TANGEDCO Ltd will not accept any arbitration in case of disputes arising in any respect
under this contract. Any dispute arising out of this contract shall not be subject to arbitration
under the provisions of Arbitration and Conciliation Act 1996 in the event of any dispute between
the parties.
28.0. TEST AT SITE:

The purchaser reserves the rights of having such tests or may decide up on being carried out at
site at his own expenses to satisfy himself that the materials have not suffered any damage during
transit.
29.0. RESPONSIBILITY:
The Tenderer is responsible for delivery of the materials at the destination station in good
condition. The tenderer shall include and provide for securely protecting and packing the
materials as per relevant packing standards to avoid damages or loss in transit. All risks
connected with the supply of these materials should be borne by the supplier.
30.0. MAXIMUM WEIGHTS AND DIMENSIONS OF PACKING :

The supplier is responsible to make sure about the facilities that exist for Road and Rail
transport to site, the maximum packages which can be conveyed by the railways and crane
lift available at the destination railway station. The supplier is also responsible for any loss
or damage during transport and storage for 60 days.
Each case or package should be clearly marked and should contain detailed packing list.
31.0 INSPECTION:
31.1. The authorized representatives of the purchaser shall have access to the supplier‟s or sub-
vendor‟s works at any time during working hours, for the purpose of inspecting the manufacture
of the materials and for testing the selected samples from the materials covered by this
specification. The supplier or the sub-vendor shall provide facilities for the above.
31.2. Tenderers are requested to furnish in their tenders the exact location of their factory with
detailed address to enable inspection by TANGEDCO Ltd if considered necessary.
31.3. Not less than 15 days advance intimation shall be given about the quantity of materials that
will be ready for inspection to the TANGEDCO Ltd‟s Officers. The arrangement for inspection
shall be made by supplier in such a way that the delivery schedule is kept up. The
materials shall not be despatched without instruction from TANGEDCO Ltd.
31.4. Factory inspection will be done by the TANGEDCO Ltd‟s officers to assess the genuineness in
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manufacturing the tendered materials and to assess whether the firm have infrastructural
facilities to manufacture the same.
31.5 Site visit shall be arranged to near by installation where the offered items are in
service.
32.0. COMPLETENESS OF TENDER:
32.1 The tender should be complete with all details of illustrative and descriptive literature and
drawings. The tenderers shall furnish the complete technical details of the equipment/materials.
Information regarding the country of manufacture or origin of materials used in the
manufacture of the articles should be furnished. The tenderer should include all minor
accessories even though not specifically mentioned in this specification but which are
essential for the completeness of the materials ordered. The tenderer shall not be eligible for
extra charges in respect of such minor accessories though not included in the tender.
33.0. INTERCHANGEABILITY:
33.1 All similar parts and removable parts of similar items shall be interchangeable with each
other.
34.0. ELECTRICITY RULES:
34.1 All works shall be carried out in accordance with the latest provisions of the Indian Electricity
Act/Electricity Supply Act and the Indian Electricity Rules there-under unless modified by this
specification.
35.0. MATERIALS AND WORKMANSHIP:
35.1. All materials, equipments and spare parts thereof shall be new, unused and originally coming
from manufacturers‟ plant to the destination stores. Those including used, rebuilt or overhauled
materials/equipments will not be accepted.
35.2. All the materials shall be of best class and capable of satisfactory operation in the tropics with
humid atmospheric condition. Unless otherwise specified, they shall conform to the
requirements of appropriate India Standards. Where these are not available, IEC and American
/ British Standards shall be followed.
35.3. The design shall incorporate every reasonable precautions and provisions for the safety of
all those concerned in the operation and maintenance of equipment/ materials.
35.4. The materials should be designed to facilitate inspection and repair and to ensure satisfactory
operation under atmospheric conditions prevailing at site and under sudden variations of and
voltages as may be met with under working conditions in the system including those due
to faulty synchronizing and short circuits within the rating of the apparatus.
35.5. The design shall incorporate every reasonable precautions and provisions for the safety of
all those concerned in the operation and maintenance of equipment.
35.6. All the equipments should operate without undue vibration and with the least practicable amount
of noise.
36.0. RECOVERY OF DUES:
36.1. The TANGEDCO Ltd is empowered:
a). To recover any dues against this contract in any bills/ Security Deposit/ Earnest Money
Deposit due to the suppliers either in this contract or any other contract with TANGEDCO
Ltd.
b). To recover any dues against any other contracts of the suppliers with TANGEDCO Ltd,
with the available amount due to the supplier against this contract.
37.0. CLIMATIC CONDITIONS:
The materials are for use in T.T.P.S, Tamil Nadu and should be satisfactory for operation under
tropical conditions in Tuticorin.
a. The ambient temperature will be within the range of +10°C to +500C
b. Maximum atmospheric humidity will be in the range of 95%.
c. Average number of thunder storm days per annum is 65.
d. Average number of dust storm days per annum is 5.
e. Average number of rainy days per annum is 65.
f. Average annual rainfall is 10.00 cm.
g. Climatic conditions are prone to wide variation in ambient condition and equipments offered under
this specification shall be suitable for installation at the Sub-Station in TTPS or other P.H.
h. All electrical devices shall be given tropical and fungicidal treatment. Fog, smoke and mild acids are
also present in the atmosphere.
- 32 -
38.0. RAW MATERIALS:
38.1 It is the responsibility of the tenderer to make his own arrangement to procure the necessary raw
materials required for the manufacture.
39.0 TEST CERTIFICATES:
Every item of equipment / materials to be supplied by you shall be tested in accordance with the
relevant Indian, British or continental standards. Wherever no standards are available test shall be
conducted according to manufacturer‟s standard practice. The test results issued by Government Lab
/ Government approved Lab / NABL accredited Lab / Manufacturer in triplicate has to be forwarded
to the Superintending Engineer/ P&A Tuticorin Thermal Power Station,Tuticorin – 628 004 for scrutiny
and approval.
In addition to the tests called for in the specification, the purchaser reserves the right of having such
tests as he desires carried out at his own expenses to satisfy himself that the materials confirm to the
requirements of this specification.
The materials may be rejected if the test results are not satisfactory.
- 33 -
SPECIFICATION NO. CE / TTPS - 3441-S/2023-24
SECTION - VI - FORMATS
SCHEDULE-A
PRICE BID
(Price to be quoted in BOQ Excel Sheet by downloading

and the same should be uploaded)
Name of Work:
FOR (D) **
Unit Price in Rs.
PRICE IN Rs.
Sl. GST Unit Total
*P&F F*I
No Description Qty. Ex- in (including
in in
Work (perc P&F, F&I and
(percen (perce
s entag applicable
tage) ntage)
e) GST)
1. Procurement of Clamping 6 Sets.
ring segments for HP 803 (1 set
Bowl Mills with all consist of To be quoted on-line in BOQ
dimensions and materials as four
per drawing enclosed. segments)
Company Seal: Signature :

Designation :
Company :
Date :
NOTE:
1) The all inclusive price shall be considered for evaluation of bidders. The all inclusive price shall include
(Ex works price + P&F+ Freight and Insurance) + GST + any other charges (if any)
2) The evaluation will be done only based on the GST rates quoted by the bidders.
3) While quoting the rates the bidder shall indicate the HSN Code (Harmonized System Nomenclature code )
for all the tendered items as per GST Act.
*P&F – Packing and Forwarding; F*I – Freight and Insurance;
** For supply at the Destination stores at TTPS in Tamil Nadu.
- 34 -
SCHEDULE-B
SCHEDULE OF MATERIALS AND DELIVERY PERIOD
(To be filled in by the Tenderer)
Delivery Period
Sl.No. Description Qty.
From the Date of Receipt of Purchase Order.

Designation :
Company :
Date :
- 35 -
SCHEDULE – 'C-1'
DEVIATION FROM TECHNICAL SPECIFICATION
All Technical Deviation from the Specification shall be filled in by the Tenderer, Clause by Clause,
in the Schedule.
SECTION NO. CLAUSE NO. DEVIATION
The tenderer hereby certify that the above mentioned are the only deviations from the technical
Specifications and confirms to the specification in all other aspects.

Designation :
Company :
Date :
- 36 -
SCHEDULE – 'C2'
DEVIATION FROM COMMERCIAL SPECIFICATION
All Deviations from the Commercial terms shall be filled in by the Tenderer, Clause by Clause, in
this Schedule.
SECTION NO. CLAUSE NO. DEVIATION
The tenderer hereby certify that the above mentioned are the only deviations from the Commercial
terms of the Specification.

Designation :
Company :
Date :
- 37 -
SCHEDULE-D
STATEMENT OF SUPPLY ORDERS - EXECUTED / UNDER EXECTUION DURING THE PAST

THREE YEARS AS ON THE DATE OF TENDER
NAME OF EQUIPMENT / MATERIAL:
Name & Schedule Actual Date

Value of
Sl. Address of PO No. & Date of of
Qty. Order in Rs.
No. the Date Completion Completion
Lakhs
Organization of Order. of Order.
1 2 3 4 5 6 7

Designation :
Company :
Date :
- 38 -
SCHEDULE – E
DECLARATION FORM
(To be signed by the tenderer)
Strike off, whichever is not applicable:
To
The Chief Engineer,
Tuticorin Thermal Power Station,
Tamil Nadu Generation and Distribution Corporation,
Tuticorin - 628004, Tamil Nadu
Dear Sir,
Having examined the above specification together with the accompanying schedules etc.,
we hereby offer to manufacture and supply the equipments/ materials covered in this Specification
at the rates entered in the attached schedule of prices.
1. We hereby guarantee the particulars entered in the schedules attached to the Specification.
2. In accordance with the Security cum Performance guarantee clause-9.0, Section-V, of the
specification, we agree to furnish security deposit cum performance Guarantee to the
extent of 5% of the Contract value (All-inclusive price) of each and every indent issued
during the contract period till the expiry of the Guarantee.
3. Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in
terms of Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act, 1985.
Yours faithfully,
PLACE : SIGNATURE :
DATE : DESIGNATION :
COMPANY SEAL : COMPANY :
*****
- 39 -
SCHEDULE- F
UNDERTAKING FOR PAYMENT OF DUES TO TNEB
THIS DEED OF UNDERTAKING EXECUTED AT................................................... ON THIS

THE.............................DAY OF................................ (MONTH) TWO THOUSAND TWENTY FOUR
BY M/s. .................................................................... .
Hereinafter called the “TENDERER” (Which expression where the context so admits
mean and include their agents, representatives, Successors – in – office and Assigns)
TO AND IN FAVOUR OF.................................. THE TAMIL NADU GENERATION AND

DISTRIBUTION CORPORATION LIMITED, a Body Corporate, incorporated under Companies Act
1956, having its office at TTPS, Tuticorin-628004, herein called the "TANGEDCO" (which
expression shall where the context so admits mean and include its successors in office and
Assigns.)
WHEREAS the Board h a s called for an undertaking from the Tenderer empowering the
Board to recover the dues if any.
NOW THIS UNDERTAKING WITNESSETH that the Board is empowered to recover any
dues against this contract in any bills / Security Deposit / E.M.D. due to the Tenderer either
in this contract or any other contracts with the Board. Further, the Tenderer hereby authorizes
the Board to recover, any dues against any other contract of the Tenderer with the Board
with the available amount due to the Tenderer against this contract.
IN WITNESS WHERE OF Thiru.___________________.Acting for and behalf of the

Tenderer has signed this deed on the day, month and year herein before first mentioned.
SIGNATURE OF THE TENDERER.
NAME :
DESIGNATION :
DATE :
COMPANY SEAL :
*********************
- 40 -
SCHEDULE- G
UNDERTAKING IN LIEU OF E.M.D.

(To be furnished in non-judicial stamp paper of value not less than Rs.80/-)
THIS DEED OF UNDERTAKING EXECUTED AT................................................... ON THIS
THE.............................DAY OF......................................... (MONTH) TWO THOUSAND TWENTY
FOUR BY M/s. .................................................................... Hereafter called "Tenderer" (Which
expression shall where the context so admits mean and include their Agents, Representatives,
Successors-in-office and Assigns).
TO AND IN FAVOUR OF.................................. THE TAMIL NADU GENERATION AND

DISTRIBUTION CORPORATION LIMITED, a Body Corporate, incorporated under Companies Act
1956, having its office at TTPS, Tuticorin-628004, herein called the "TANGEDCO" (which
expression shall where the context so admits mean and include its successors in office and
Assigns.)
WHEREAS THE tenderer is required to pay Earnest Money Deposit of Rs.......................

for participation in the tender for supply of ……………………… ………………………………………………......
in terms of Specification No. ...............................................
AND WHEREAS the tenderer is exempted by the TANGEDCO from payment of EMD in the
form of cash, subject to the tenderer executing an undertaking to the value of Rs.....................
(Rupees………………....................................................................) representing the amount
equivalent to the amount of EMD specified to be paid to the TANGEDCO in the event of non-
fulfilment of breach of any of the conditions of the tender by the Tenderer as mentioned
hereunder.
AND WHEREAS in consideration of the acceptance by the TANGEDCO of the above

proposal, the Tenderer has agreed to pay to the TANGEDCO the said amount of Rs.......................
in the event of:
1) Withdrawing his tender before the expiry of validity Period (OR)
2) Withdrawing his tender after acceptance (OR)
3) Violating any of the conditions of the tender issued by the competent Authority
NOW THIS UNDERTAKING WITNESSES that in pursuance of the said agreement the
Tenderer hereby doth convenient with the TANGEDCO that in consideration of the
"TANGEDCO" waiving the condition of payment of EMD in cash in terms of the said Specification,
the Tenderer has agreed to pay to the TANGEDCO Rs.................... (Rupees
.............................................................. ..............................only) in the event of:
- 41 -
i) Withdrawing his tender before the expiry of validity period.
ii) Withdrawing his tender after acceptance
iii) Violating any of the conditions of the tender issued by the Competent Authority.
NOW THE CONDITION OF THE above written undertaking is such that if the tenderer shall
duly and faithfully observe and perform the conditions specified as above, then the above written
undertaking shall be void, otherwise it shall remain in full force.
The tenderer undertakes not to revoke this guarantee till the contract is completed under
the terms of contract.
The expression, `tenderer' and the ` TANGEDCO ' hereinafter before used shall include
their respective successors and assign in office.
IN WITNESS WHEREOF THIRU..................................................................................

acting for and on behalf of the Tenderer has signed this deed on the day, month and year herein
before first mentioned.
SIGNATURE
NAME IN BLOCK LETTERS
SEAL OF THE COMPANY
IN THE PRESENCE OF WITNESSES:
1) Signature
Name & Address
2) Signature
Name & Address
*** *** *** ***
- 42 -
SCHEDULE- H
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
This undertaking executed at ............................................................ on

this......................... (Date).................................. (Month) TWO THOUSAND TWENTY FOUR by
M/s. .................................................................................... Registered under Companies Act,
1956 having its registered office at ..................................... hereinafter called the contractor
(which expression shall where the context so admits mean and include its successors in office and
in favour of Tamil Nadu Generation and Distribution Corporation Limited, a Body Corporate,
incorporated under Companies Act 1956, having its registered Office at No.144, Anna Salai, NPKRR
Maaligai, Chennai - 600 002 herein after called the Purchaser (Which expression shall where the
context so admits means and includes its successors in Office and assigns).
WHEREAS a contract for the supply of........................................................
……………………………………. has been awarded in favour of the contractor under the Purchase Order
No. ................. Dated....................
AND WHEREAS in accordance with terms of the above mentioned Purchase Order, the
contractor has to furnish an undertaking to the effect that no suit or any proceedings in regard to
any matter arising in any respect under this contract shall be instituted in any court other than in
the Madras High Court, Madurai Bench or District Court at Tuticorin or Sub-court at Tuticorin or at
the District Munsif Court at Tuticorin as the case may be.
IN CONSIDERATION of the TANGEDCO having agreed to accept the undertaking
the contractor hereby undertakes that no suit or any proceedings in regard to any matter arising in
respect of this contract shall be instituted in any Court, save in the Madras High Court, Madurai
Bench or District Court at Tuticorin or Sub-Court at Tuticorin. Or at the District Munsif Court at
TUTICORIN as the case may be. It is agreed that no other court shall have jurisdiction to entertain
any suit or proceedings, even though, part of the cause of action might arise within their
jurisdiction. In case any part of the cause of action might arise within the jurisdiction of any other
Courts in Tamil Nadu, and rest within the jurisdiction of Courts outside the State of Tamil Nadu,
then it is agreed to between the parties that such suits on proceedings shall be instituted in a
Court within the State of Tamilnadu and no other Court outside the State of Tamil Nadu shall have
jurisdiction.
IN WITNESS WHERE OF Thiru................................... of
M/s................................. ......................................... ........................ hereby put his hand and
seal for due observance of the Undertaking in the presence of the following witnesses.
COMPANY SEAL: SIGNATURE :

DESIGNATION :
COMPANY :
DATE :
WITNESSES:
1)
2)
- 43 -
SCHEDULE- I
TENDER ACCEPTANCE LETTER ( e – tender)

To be signed with company seal on letter head and uploaded in the technical Bid
TENDER ACCEPTANCE LETTER (To be given on Company Letter Head)
Date:
To
The Chief Engineer,
Tamil Nadu Generation and Distribution Corporation,
Tuticorin - 628004, Tamil Nadu.
Dear Sir,
Sub: Acceptance of Terms & Conditions of Tender.
Tender Ref. No: 3441-S, Opening Due on 15.03.2024
Name of Tender/Work: Procurement of Clamping ring segments for HP 803
Bowl Mills
I/We have downloaded / obtained the tender document(s) for the above mentioned
„Tender/Work‟ from the web site(s) namely:
As per your advertisement, given in the above mentioned website(s).
2. I/We hereby certify that I/We have read the entire terms and conditions of the tender
documents from page No.------ to --------(including all documents like annexure(s),
schedule(s), etc.,) which form part of the contract agreement and I/We shall abide hereby
the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too has also
been taken into consideration, while submitting this acceptance letter.
4. I/We hereby unconditionally accept the tender conditions of above mentioned tender
document(s) corrigendum(s) in its totality / entirety.
5. We hereby guarantee the particulars entered in the schedules attached to the Specification.
6. In accordance with the Security cum Performance guarantee clause-9.0, Section-V, of the
specification, we agree to furnish security cum performance guarantee to the extent of 5%
of the contract value (All-inclusive price) valid till the expiry of the Guarantee.
7. Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in
terms of Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act,
1985.
8. In case any provisions of this tender are found violated, then your department/organization
shall without prejudice to any other right or remedy be at liberty to reject this tender/bid
including the forfeiture of the full said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the bidder, with official Seal)
- 44 -
SCHEDULE- J
Declaration to be submitted by the L1 bidder in Non Judicial Stamp Paper of value not less
than Rs.80/-
To Date :
The Chief Engineer,

Tuticorin – 4.
We hereby declare and confirm that we are registered vendor under GST Act having GSTIN
___________________________ in State of ________________________. Our applicable GST
@___________ % Extra / GST @___________ % Inclusive against this Tender specification No. /
Enquiry No ____________, dt._______________ is under HSN / SAC code ______________.
We hereby declare and confirm that we are registered vendor under composite scheme having
GSTIN.
We are aware that as per Sec 171 of CGST Act, any reduction in rate of tax on any supply of goods
or services or the benefit of input tax credit should be passed on to TANGEDCO by way of commensurate
reduction in prices and as such we hereby declare that we are extending of _________% as rebate in my
awarded price against input tax credit benefit.
(OR)
We hereby declare that we do not have any input tax credit benefit on account of GST applicable
against this Tender specification No. /Enquiry No ____________,dt.__________. If it is established that we
have availed input tax credit benefit against this job, the differential tax benefit will be returned to
TANGEDCO failing which TANGEDCO may take appropriate action.
Signature of bidder with Company Seal
Note :
1. Each page should be signed.
2. Bidder may strike out the para not applicable.
- 45 -
SPECIFICATION NO: CE/TTPS -3441 -S

SECTION-VII
TECHNICAL SPECIFICATION
(To be signed with company seal on letter head and should be uploaded alongwith
drawing, if drawing is required)
DESCRIPTION OF MATERIAL:
Sl.
Description Quantity
No.
1. Procurement of Clamping ring segments for HP 6 Sets.
803 Bowl Mills with all dimensions and (1 set consist of
materials as per drawing enclosed. four segments)
Encl: Drawing – 1 No.
CHIEF ENGINEER(FAC),
TTPS/TUTICORIN-4.
- 46 -
Signature Not Verified
Digitally signed by SUMITHA
Date: 2024.02.26 15:33:11 IST
Location: Tamil Nadu-TN
- 47 -

Tendernotice 1

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TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LIMITED

TUTICORIN THERMAL POWER STATION

PROCUREMENT OF CLAMPING RING SEGMENTS FOR HP 803 BOWL MILLS

(Through NIC Platform)

SPECIFICATION NO. CE / TTPS - 3441-S /2023-24

OFFICE OF THE CHIEF ENGINEER

Service Provider: The Tamil Nadu Government e-Procurement System

SEARCHING FOR TENDER DOCUMENTS

ELECTRONIC SUBMISSION OF BIDS: (OPEN TENDER – TWO PART SYSTEM)

Procedure for submission of bids:

iii. If submitting EMD as BG/PEMD/Udayam(SSI) (as mentioned in the specification),

Modification and withdrawal of bids:

Tender Specification No. CE / TTPS - 3441-S

11 Documents to be e-Receipt / Evidence for PEMD / Evidence for exemption, Schedules B to

SECTION DESCRIPTION Pages

SECTION - I EARNEST MONEY DEPOSIT 8 -11

SECTION - II BID QUALIFICATION REQUIREMENTS 12

SECTION - III REJECTION OF TENDERS 13

SECTION - IV INSTRUCTION TO TENDERERS 14-18

Schedule - A PRICE BID 34

SCHEDULE OF MATERIALS AND DELIVERY

C1 - DEVIATION FROM TECHNICAL SPECN 36

STATEMENT OF SUPPLY ORDERS EXECUTED /

Schedule – E DECLARATION FORM 39

UNDERTAKING FOR PAYMENT OF DUES TO

Schedule – G UNDERTAKING IN LIEU OF E.M.D. 41-42

UNDERTAKING TOWARDS JURISDICTION OF

Schedule - I (e-Tender) TENDER ACCEPTANCE LETTER 44

SECTION - VII TECHNICAL SPECIFICATION 46

1.4. Mode of Payment:

6. Exemption for payment of Earnest Money Deposit.

ii. Departments of the Government of Tamil Nadu.

REGISTRATION OF MICRO, SMALL & MEDIUM ENTERPRISES BY COMPOSITE CRITERIA IN

6.1 Classification of Enterprises:

6.2 Calculation of Turnover:

7) DOCUMENTS TO BE UPLOADED AS A PROOF OF ELIGIBILITY FOR EXEMPTION FROM

II. (a) Copy of turnover details certified by Chartered Accountant.

9) The following should be uploaded by the Vendor during submission of Techno

10) REFUND OF EMD:

I. Tenders will be SUMMARILY rejected if:

a). The EMD requirements are not complied with.

c). The Bid Qualification Requirements as per Section-II of this Specification

II. Tender is LIABLE to be rejected, if it is:

a). Not covering the entire scope of supply of materials.

b). If the declaration as specified in Schedule E (Declaration Form) & I (Tender

e). Received from a tenderer who is directly or indirectly connected with

m) Tender, which is incomplete, obscure or irregular.

SPECIFICATION NO. CE / TTPS - 3441-S /2023-24

1.0. THE TAMIL NADU TRANSPARENCY IN TENDERS ACT 1998:

2.0 SCOPE OF SUPPLY:

3.0 SUBMISSION OF TENDER OFFER:

4.1 SUBMISSION OF TENDERS:

4.5. QUOTATION OF RATES:

4.6. PRINTED TERMS AND CONDITIONS IN TENDERS:

4.7. INCOMPLETE TENDERS:

4.8. AMBIGUITIES IN CONDITIONS OF TENDERS:

5.3. OPENING OF THE PRICE BIDS:

6.0. INFORMATION REQUIRED AND CLARIFICATIONS:

7.0. EVALUATION AND COMPARISON OF THE TENDER OFFERS: