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Chapter 7

This chapter discusses how to organize information on a personal computer. It recommends creating a folder structure based on taxonomies to organize different types of information, such as recipes, suppliers, videos, and safety sheets. Metadata, such as tags, can help further categorize information. The chapter also covers using cloud storage for collaboration and backups, and installing a desktop search engine to help locate information that may become lost. Well-organized information with metadata and search capabilities allows easy access to the information needed.

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61 views

Chapter 7

This chapter discusses how to organize information on a personal computer. It recommends creating a folder structure based on taxonomies to organize different types of information, such as recipes, suppliers, videos, and safety sheets. Metadata, such as tags, can help further categorize information. The chapter also covers using cloud storage for collaboration and backups, and installing a desktop search engine to help locate information that may become lost. Well-organized information with metadata and search capabilities allows easy access to the information needed.

Uploaded by

xc6wvqd5fy
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 17

Chapter 7

Organising and retrieving information on


your computer

Chapter 1: Navigating Information Literacy 1


Learning outcomes

After reading this chapter, you should be able to answer the following questions:

• Why should I organise information on my personal computer and other devices?

• What is personal information management (PIM)?

• How can I organise information on my personal computer?

• How can I integrate cloud storage in my personal work environment?

• How can I use taxonomies to help me organise my information?

2
Learning outcomes (cont.)

• How can I share data with friends and colleagues?

• How can I collaborate with friends and colleagues via the internet?

• What is metadata and how does this relate to tagging?

• Why should I install a desktop search engine on my personal computer?

• What are the typical characteristics of desktop search engines?

3
How to organise information on your computer

Types of information needed in our soap-making example:

• Suppliers of ingredients and equipment

• Recipes

• Videos on techniques

• Inspirational photos of beautiful soap

• Material safety data sheets

• Relevant legislation.

Image credit: elena moiseeva. Shutterstock

Chapter 7: Organising and retrieving information on your computer


Examples of suppliers
Google search for soap ingredients suppliers:

Source: Google. https://www.google.com/. Google and the Google logo are registered trademarks of Google Inc., used with permission.

Chapter 7: Organising and retrieving information on your computer 5


Examples of soap recipes

Source: Google. https://www.google.com/. Google and the Google logo are


registered trademarks of Google Inc., used with permission
Image source: YouTube: https://www.youtube.com/watch?v=5uXbEPy_Xao

Source: Folder on personal computer. Microsoft© Corporation. All Rights Reserved. Used with permission from Microsoft Corporation.

Chapter 7: Organising and retrieving information on your computer 6


Examples of ‘how to’ videos

Chapter 7: Organising and retrieving information on your computer 7


Examples of photos for inspiration

Image credit: Valentyn Volkov. Shutterstock


Image credit: Jules Selmes. Pearson Education Ltd

Image credit: Imagemore Co., Ltd Image credit: oksix. 123rf.com


Image credit: Dr Erica Cosijn

Chapter 7: Organising and retrieving information on your computer 8


Example of safety data sheet

© 2008, Scholar Chemistry. All Rights Reserved. Available: http://www.btps.ca/documents/general/Vegetable_Oil.pdf

Chapter 7: Organising and retrieving information on your computer 9


Example of legislation

Source: https://www.gov.za/documents/foodstuffs-cosmetics-and-disinfectants-act-2-jun-1972-0000

Chapter 7: Organising and retrieving information on your computer 10


Taxonomies

Taxonomy of Living Things: https://www.youtube.com/watch?v=vqxomJIBGcY&ab_channel=MarkDrollinger

Chapter 7: Organising and retrieving information on your computer 11


Creating folders to organise your
information

Chapter 7: Organising and retrieving information on your computer 12


Creating folders to organise your
information

Chapter 7: Organising and retrieving information on your computer


13
Metadata: data about data

Source: https://www.gov.za/documents/foodstuffs-cosmetics-and-disinfectants-act-2-jun-1972-0000# (Download act-54-1972.pdf)

Chapter 7: Organising and retrieving information on your computer


14
Cloud storage

• Requirement: Internet access.

• Safeguarding your data.

• Synchronising your data between the devices you are using.

• Automatic back-ups.

• Collaboration.

• Fee or free?

Source: https://www.youtube.com/watch?v=4bPkm-1mbuM

Chapter 7: Organising and retrieving information on your computer 15


Desktop search engines

• Despite best practice PIM procedures, things might still get ‘lost’.

• Operating systems have built-in search engines.

• Subscription services, such as Copernic Desktop search:


https://www.capterra.co.za/software/9020/copernic-desktop-search

Chapter 7: Organising and retrieving information on your computer 16


Summary

In this chapter, we have learned:

• How to organise your information by creating a folder structure and adding


metadata.

• Finding information by browsing a folder structure and searching for it using


a desktop search engine.

Chapter 7: Organising and retrieving information on your computer 17

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