Republic of the Philippines

Province of Misamis Occidental

Municipality of Plaridel
Barangay Calaca-an

OFFICE OF THE PUNONG BARANGAY

EXECUTIVE ORDER NO. 2023-_____

October 9, 2023

AN ORDER CREATING THE BARANGAY INVENTORY TEAM (BIT) IN CONNECTION

WITH THE SYNCHRONIZED BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the Purpose
Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for Other
Purposes”
WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and
Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;

WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023-047 dated March 21, 2023, on the Conduct of Inventory
and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial
Records, Documents (PFRDs) and Money Accountabilities by all Incumbent Barangay and
SK Officials;
WHEREAS, the said Circular mandates all Punong Barangays to convene and create
their respective Barangay Inventory Team (BIT), through an Executive Order and submit a
copy of the same to the concerned City/Municipal Mayor and the City Director/C/MLGOO;

WHEREAS, the BIT shall be created primarily for purposes of conducting the initial
and inventory, and turnover of BPFRDs and money accountabilities; and ensuring an
orderly and smooth transition of barangay governance to the newly elected or re-elected
incoming barangay officials;

NOW, THEREFORE, I, NICHOLAS P. TABUJARA, Punong Barangay of Barangay

Calaca-an, Municipality of Plaridel, Province of Misamis Occidental, by virtue of the powers
vested in me by law, do hereby order the creation of the Barangay Inventory Team, with
the following provisions:
SECTION I. COMPOSITION:

The BIT shall be composed of the following:

Chair: Hon. Nicholas P. Tabujara - Punong Barangay

Vice Chair: Hon. Noli M. Ambalong, - Sangguniang Barangay Member
Members: Hon. Marivic C. Tagab - Sangguniang Barangay Member
Hon. Jeanny Y. Dela Cruz - Sangguniang Barangay Member
Hon. Rey L. Cañ ares - Sangguniang Barangay Member
Mrs. Jay Marie A. Carangue - Barangay Secretary
Mrs. Evacueta Y. Dela Cruz - Barangay Treasurer
SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The Team shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:

1.1 Conduct an initial inventory of all Barangay Properties, Financial
Records and Documents (BPFRDs);
1.2 Accomplish the prescribed Turnover Form No.1;
1.3 Furnish the City/Municipal Mayor, Local COA and the concerned DILG
City Director/C/MLGOO copy of the initial inventory of BPFRDs
1.4 Conduct final inventory of BFRDPs, to include an inventory of money,
e.g. cash on hand and in bank, used and unused checks and loans, if
any, using Turnover Form No. 2.

2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a briefing on
the State of Barangay Governance, Financial Performance Report and
Key Challenges, among other information and accomplishments to the
new set of barangay officials;
2.2 Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO, local
COA and barangay residents of the conduct of the turnover ceremony;
2.3 Submit a report and the accomplished Turnover Form No. 2 and other
relevant documents on the conduct of a turnover ceremony to the
Local COA, and the DILG City Director/C/MLGOO;

3. Ensure completeness of the following:

3.1 All barangay financial, legislative and administrative records;
3.2 Transcript, minutes of meetings, list and status of complaints filed
before the Lupong Tagapamayapa;
3.3 Updated Registry of Barangay Inhabitants (RBI) and Members of the
Barangay Assembly;
3.4 All other documents involving barangay transactions;

4. See to it that all supplies and properties of the barangay, that are in actual
possession or entrusted to the concerned barangay officials and employees,
are properly accounted and listed in the prescribed Turnover Forms.

5. Submit reports on the given timelines indicated in DILG MC No. 2023-047.

SECTION III. EFFECTIVITY:

This Executive Order shall take effect immediately upon its approval.

SO ORDERED.

APPROVED, this 9th day of October 2023.

HON. NICHOLAS P. TABUJARA

Punong Barangay
Copy furnished:
 C/Municipal Mayor
 Annex “B” – Barangay Inventory and Turnover Form No. 1 Initial Inventory of BPFRDs
 DILG CD/C/MLGOO

Initial Inventory of Barangay Properties, Financial Records and Documents (BPFRDs)

As of October 31, 2023
Barangay: Calaca-an Municipality: Plaridel
Telephone No. __________________ Province: Misamis Occidental
A. Financial Records/Documents
Remarks
Particular (if any) Quantity (may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses 1
2. Journal/Logbook of Used Checks 1
3. Bank Deposit Slips 2
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll 69 Voucher – 59; Payroll 10 | All Year 2023
7. Loan Documents
8. Brgy. Official Receipts (used and unused) 50 All used; Year 2023
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Remarks
Particular Quantity
(may indicate Series No. and/or Year)
1. Session Journal/Logbook (attendance and minutes)
2. Ordinance/Resolution Logbook
3. Others (pls. specify)
C. Administrative and other Documents
Remarks
Particular (if any) Quantity
(may indicate Series No. and/or Year)
1. Brgy. Officials/employees Logbook
2. Lupon Journal/ Logbook:
a. Attendance/Minutes of meetings
b. Mediation/Settlement
c. Cases/Complaints
d. Others (pls. specify)
3. VAW Desk Logbook
4. BCPC Logbook
5. Tanod Logbook 1
6. Others (Please specify)
D. Properties
Remarks
Particular (if any) Quantity
(please indicate condition [serviceable or not] and other details)
1. Service Firearm
2. Service Vehicle/s (attach Itemized List)
3. DRR Equipment (attach Itemized List)
4. Laptop 2 Serviceable (1)
5. Printer 1 Serviceable
6. Scanner
7. Photocopier
8. Office Furniture (attach itemized List)
9. Appliances
a. Refrigerator
b. T.V.
c. Water Dispenser
d. Others (pls. specify)
(This shall include title of land, facilities and other
10.Others (Please Specify/ may attach itemized list)
infrastructures, if any)
Prepared and Submitted by BIT:

HON. NICHOLAS P. TABUJARA NOLI M. AMBALONG

Chairperson/Punong Barangay Vice Chairperson

MARIVIC C. TAGAB JEANNY Y. DELA CRUZ REY L. CAÑARES JAY MARIE A. CARANGUE EVACUETA Y. DELA CRUZ
Member Member Member Member Member

Checked and verified by C/MATT:

____________________________________________________ __________________________________________________ ________________________________________________

Chairperson Co-Chairperson Vice Chairperson

__________________________ ______________________________ _________________________________ _______________________________ _____________________________

 Annex “C” – Barangay Inventory and Turnover Form No. 2: Final Inventory
and Turnover of BPFRDs and Money Accountabilities.
Member Member Member Member Member
Final Inventory and Turnover of Barangay Properties, Financial Records, Documents (BFRDPs) and Money Accountabilities
Date: November 10, 2023
Barangay: Calaca-an Municipality: Plaridel
Telephone No. __________________ Province: Misamis Occidental
A. Financial Records/Documents
Remarks
Particular (if any) Quantity (may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses 1
2. Journal/Logbook of Used Checks 1
3. Bank Deposit Slips 2
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll 69 Voucher – 59; Payroll 10 | All Year 2023
7. Loan Documents
8. Brgy. Official Receipts (used and unused) 50 All used; Year 2023
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Remarks
Particular Quantity (may indicate Series No. and/or Year)
1. Session Journal/Logbook
4
(attendance and minutes)
2. Ordinance/Resolution Logbook
3. Others (pls. specify)
C. Administrative and other Documents
Remarks
Particular (if any) Quantity
(may indicate Series No. and/or Year)
1. Brgy. Officials/Employees Logbook 1 June 202 - Present
2. Lupon Journal/ Logbook:
0. attendance/minutes of meetings
a. Mediation/Settlement
b. Cases/Complaints
c. Others (pls. specify)
3. VAW Desk Logbook
4. BCPC Logbook
5. Tanod Logbook 1 Sept 2023
6. Others (please specify)
D. Properties
Remarks
Particular (if any) Quantity (please indicate condition [serviceable or not] and other details)
a.Service Firearm
b.Service Vehicle/s (attach Itemized List)
c.DRR Equipment (attach Itemized List)
d.Laptop 2 Serviceable (1)
e.Printer 1 Serviceable
f.Scanner
g.Photocopier
h.Office Furniture (attach itemized List)
i.Appliances (Please specify: i.e. Refrigerator, T.V. , Water
Dispenser, etc.)
E. MONEY ACCOUNTABILITIES
1. Cash on Hand 2. Cash in Bank 3. Checks
Drawee
Denomination Quantity Amount Bank/Address Acct. No. Amount Date Check No. Amount
Bank
P 1,000
P 500
P 200
P 100
P 50
P 20
Coins
Total Total Total
4. LOAN/S (if any):

5. Total Amount of SK Funds under the trust fund of the Barangay/City/Municipal Treasurer(in barangays without SK Officials): Php
Turned-over by: Received by:

Above listed items are hereby officially RETURNED and TURNED- This is to ACKNOWLEDGE receipt of the above-listed items from the
OVER to the newly elected barangay officials, thru the [incoming/re- [outgoing Punong Barangay/Treasurer] and I hereby CERTIFY as to the
elected] Punong Barangay. completeness and correctness of entries.

HON. NICHOLAS P. TABUJARA EVACUETA Y. DELA CRUZ DIOSDADO P. TABUJARA

(SIGNATURE ABOVE PRINTED NAME OF OUTGOING PUNONG BARANGAY AND TREASURER) (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED)

Witnessed by: Validated by:

________________________________________ ______________________________________ ______________________________________ ____________________________________

Name of C/MATT Name of C/MATT Name of C/MATT Name of C/MATT