REPORT WRITING

ORGANIZATIONAL COMMUNICATION ( HOC2013 )

Title :

TIME MANAGEMENT OF AA101 STUDENTS AT KPTM BANGI

Prepared for :

MADAM NUR HAIRUNNISA JUSOH ZASENAWI

Prepared by :

NAME STUDENT ID
NAYLEE FARHANA BINTI MOHD FAHMI BGN230110553
NURIN HUMAYRA BINTI KHALID JEFFRY BGN230110538
AHMAD AMIRUL HAKEEM BIN AHMAD HAZMAN BGN230110614
MUHAMMAD AMMAR DANIAL BIN MOHD SHAHARANI BGN230110610
AHMAD AIMAN SYAH BIN AHMAD ZALMAN BGN210210264
MUHAMMAD FARIZ BIN AZMAN BGN230110697

SECTION AA101.13
ACKNOWLEDGEMENT
EXECUTIVE SUMMARY
TABLE OF CONTENT

BIL. CONTENTS PAGE

TITLE OF REPORT
ACKNOWLEDGEMENT
EXECUTIVE SUMMARY
1.0 Introduction
1.1 Background of report
1.2 Problem Statement
1.3 Objectives of report

2.0 Procedures
2.1 Method
2.2 Sample and size
2.3 Data analysis

3.0 Findings
3.1 Section 1 : Demographic Data
3.1.1 Gender
3.1.2 Semester
3.2 Section 2 : Efficient Time Management
3.2.1 Do you think you have an effective time
management

3.3 Section 3 : Managing The Time Management

3.3.1 Managing The Time Management
3.4 Section 4 : Mental Health Condition
3.4.1 Mental Health Condition

4.0 Conclusion
5.0 Recommendations
5.1 Appendix
5.2 References
1.0 Introduction

1.1 Background of report

Time management is a process of organizing, managing and planning your time in an

effective manners. Get them right and it will eventually make you work smarter, not harder.
You can also get your work done in less time even if you seem to have piles of work or tasks
to do. Having a good time management can benefits in many ways. For instance, it will help
increase your productivity throughout the day. On top of that, it’ll help you reduce your
stress level and also improve the quality of the work that you are doing. However, in order
to have a good time management you have to organize on how you are going to spend your
time in a day wisely. For example, you can make your own planner or schedule.

AA101 students refers to the course code of Diploma in Accounting students in KPTM
Bangi. In this report, AA101 students has become the main target of the investigation where
we find out whether these students have a good time management among them and how
they use their time effectively as well as whether they tend to have a mental health issues
due to a poor time management. Students are an example of individuals that need to have a
good and an effective time management as they are always busy with work assessments.

KPTM Bangi stands for Kolej Poly-Tech Mara, a private higher educational institution
owned by the Majlis Amanah Rakyat (MARA). KPTM has a total of 7 branches and 1 College
University around Malaysia consist of KPTM Kuantan, KPTM Kota Bharu, KPTM Batu Pahat,
KPTM Alor Setar, KPTM Ipoh, KPTM Bangi and last but not least KUPTM or UPTM located at
Cheras. In this case, we are required to write a report for KPTM students located in Bandar
Baru Bangi, Selangor. KPTM offers a wide range of education opportunities in the field of
information technology, computer science, accounting, business management, sciences,
engineering and health sciences.

1.2 Problem statement

According to a Student Engagement Insights survey by Cengage in 2015 , they have

investigate and discovered that 53% of college student claims that they are struggling more
with their time management in college than in high school. Also 78% of students claim to
struggle with time management throughout their college experience with and additional 9%
claiming to “always” struggle with this. In addition, 80% of college professors believe that
their students struggle to management their time efficiently “most” of the time. These
discovery shows that most college students certainly have a poor time management and
needless to say that these are not a good signs as it can effect them in many ways.

For most of the people that are facing difficulty in managing their own time, there
must be a few factors as to why this is happening and they may or may not realize what
they did wrong in planning what they are going to do either in a day,week or even in a
month especially among students. For instance, students procrastinating everytime doing
assessment or task given. Procrastination is a major sign of poor time management,
students always procrastinate by putting of tasks in favor of less important. This could lead
to having work done at the last minutes. Other than that, some students also having a hard
time determine their priorities and not having clear goals. These could lead to students
multitasking as they do not know what to be done first and how they are going to do them
properly. Lastly, students not having a proper and effective time schedule of their own or
maybe does not even have a schedule or planner and do things impromptuly.

There are certainly consequences of having a poor time management especially for
students. It could effect them in many ways and one of them being the quality of work done
are poor and dissastisfied by the lecturers. Work done at the last minute usually rush
students to complete their work quickly without having them thinking about the little details
of the work done. Next, physical and mental health of the individuals could also be effected.
This is because having a poor time management confirms that students do not have a fixed
time schedule especially sleeping schedule. Not having enough sleep could lead to being
stress and anxious easily. Students will also have trouble controlling your emotions and
behavior. Physically, it may also cause an individuals to getting sick more often as they
always feel tired.
1.3 Objectives of report

In this report there are 3 total of objectives,the objectives mentioned are listed below :

1. To find out if AA101 students at KPTM Bangi have an effiecient time management.

2. To find out how AA101 students at KPTM Bangi manage their time management.

3. To find out if AA101 students tend to have mental illness caused by a poor time
management
2.0 Procedure
2.1 Method
2.2 Sample and size
2.3 Data analysis
3.0 Findings
In this part of assignment is about the outcome of the Google Form questionnaire that
have been distributed among AA101 students in KPTM bangi. 31 respondents have been
collected successfully to the questionnaire and the visual presentation below are
automatically anazlyed by Google.

3.1 Section 1 : Demographic Data

3.1.1 Gender

Chart 1 : Gender

Out of all 31 respondents, we received 51.6%, which is 15 respondents are males and the
other 48.4% which is 16 respondents are females.
3.1.2 Semester

Chart 2 : Semester

From the form, most of the respondents that fill for the semester are from semester 1 which
have 90.3% equals 28 students. Next from semester 2 which have 2 students and for the
semester 4 is only 1 student.

3.2 Section 2 : Efficient Time Management

3.2.1 Do you think you have an effective time management

Chart 3 : Do you think you have an effective time management ?

The pie chart above shows the result which is 77.4% respondents have chosen yes
and 22.6% choose no.
3.2.2 Do you know what is time management ?

Chart 4 : Do you know what is time management ?

Based of the pie chart shows all of the students chose yes. This has shown that all of the
students know what is time management.

3.2.3 If your class is at 8am and you come to college by bus, what time should you
wait for the bus?

Chart 5: If your class is at 8am and you come to college by bus, what time should
you wait for the bus?

The pie chart shows us 58.1% respondents choose 7:30 AM and the rest 41.9%
respondents choose 7:15 AM.
3.2.4 Do you maintain a daily or weekly schedule/planner to organize your tasks
and activities?

Chart 6: If your class is at 8am and you come to college by bus, what time should you
wait for the bus ?

Most of the students choose yes with 64.5% and the rest choose no with 35.5%.

3.2.5 How many hours per day do you dedicate to academy/work related task?

Chart 7: How many hours per day do you dedicate to academic/work related task.

From the form that have been filled by KPTM Bangi accounting students, the most choices is
51.6% which is 1-2 hours. While 25.8% of the students choose 2-3 hours and the rest is
22.6% which is 30 minutes only.
3.3 Section 3 : Managing The Time Management
3.3.1 How frequently you spent your time on entertainment ?

Chart 8 : How frequently you spent your time on entertainment.

Base of the pie chart above, the most of the choices that have been choose by the students
is sometimes with 54.8%. 22.6% of the students choose most of the time and 16.1% of
students choose everyday. The rest of the respondents choose never.

3.3.2 What techniques or method do you use to avoid procrastination and stay focused
on your work ?

Chart 9 : What techniques or method do you use to avoid procrastination and stay focused
on your work.

Most of the respondents choose eliminate distraction which is 54.8%. While the other
students choose pick a good study location which is 29%. Lastly, the 16.1% of the
respondents choose to work with a study group.
3.3.3 How you prioritise tasks when faced deadlines ?

Chart 10 : How you prioritise tasks when faced deadlines.

The pie chart above shows that the most of the students choose to do the shortest
deadlines first which is 45.2%. The other students choose to do the easiest task first which
is 41.9%. The 12.9% of the students choose to do the hardest task first.

3.3.4 Let’s say if you have an examination next week, when will you start your revision ?

Chart 11 : Let’s say if you have an examination next week, when will you start your revision.

The highest percentage of students choose a week before the exam is 54.8%. The students
that choose a few days before the exam is 35.5% and the rest of 9.7% choose to do
revision as soon as possible.
3.4 Section 4 : Mental health condition
3.4.1 In your opinion, do you think a bad/poor time management could lead to mental
illnesses ?

Chart 12 : In your opinion, do you think a bad/poor time management could lead to mental
illnesses.

Based on the pie chart above, 93.5% of the respondents mostly choose yes and the rest
choose is no.

3.4.2 Do you always feel stressed whenever you can’t get your work done on time ?

Chart 13 : Do you always feel stressed whenever you can’t get your work done on time.

The pie chart shows that 90.3% of students choose yes and 9.7% of the other students
choose no.
3.4.3 “I often procrastinate if the work/tasks given to me is difficult.”

Chart 14 : I often procrastinate if the work/tasks given to me is difficult.

71% of the students choose is yes while the other 29% of the students choose is no.

3.4.4 How often do you feel overwhelmed by the amount of work/tasks that need to be
complete ?

Chart 15 : How often do you feel overwhelmed by the amount of work/tasks that need to be
complete.

The most of the students choose sometimes with 41.9%. The other students choose most of
the time with 29% and the 25.8% students choose everytime. The rest of the responsdents
choose never.
3.4.5 On average, how many hours of sleep did you get in a day ?

Chart 16 : On average, how many hours of sleep did you get in a day.

Based on pie chart above, it shows that 67.7% respondents choose 5-6 hours of sleep. The
22.6% students choose to sleep for 8-10 hours. The rest of respondents that choose to
sleep for about 2-3 hours is 9.7%.

3.4.6 How often did you pull an all nighter just to get all of you work done ?

Chart 17 : How often did you pull an all nighter just to get all of you work done.

If you can see at the pie chart above, 61.3% respondents choose sometimes, while 25.8%
students choose most of the time. The rest choose never and everytime.
3.4.7 Does it effect you emotions / thinking / behaviour if you don’t get enough sleep ?

Chart 18 : Does it effect you emotions / thinking / behaviour if you don’t get enough sleep.

Based on the pie chart, 96.8% respondents choose yes and the rest choose no.
 4.0 Conclusion

Jawab objectives
5.0 Recommendations
5.1 Appendix
questionnaire
5.2 References