Material MM User Manual

Western Bakeries
SAP 4.71 User Manual – Materials Management
TABLE OF CONTENTS
Sl Topic Page
No.
1 Creation of Material Master 2
2 Creation of Vendor Master 27
3 Creation of Purchase Requisition 44
4 Creation of Request for Quotation against Purchase Requisition 49
5 Maintain Quotation 59
6 Compare Quotation 65
7 Creation of Purchase Order against Purchase Requisition 70
8 Release Purchase Order 83
9 Goods received against purchase order 86
10 Goods issue to cost center 95
11 Creation of Reservation 104
12 Goods Issue Against Reservation 110
13 Material transferred to Blocked stock 118
13 Return Delivery to Vendor 122
14 Invoice Verification 127
15 Creation of Stock Transport Order 140
16 Goods Issue Against Stock Transport Order 148
17 Goods Receipt against Stock Transport Order 152
18 Remove from Storage 157
19 Place in Storage 165
20 Creation of Service Master 171
21 Creation of Service Purchase Order 177
22 Service Entry sheet 183
23 Check Stock Report 189
24 Creation of Frame Work Order 198
25 Transfer Posting storage location to storage location(One step) 204
26 Transfer Posting Plant to Plant (One step) 211
27 Goods receipt w/o purchase order ( Scraps ) 217
28 Creation of Info Record 223
29 Maintain Source List 235
30 Check Stock Report by using MMBE 240
31 Physical Inventory 245
32 Physical Inventory count 254
33 Physical Inventory difference posting 260
34 Goods on Loan - issue 267
35 Goods on Loan – issue reversal 278
36 Goods on Loan - Receipt 287
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37 Goods on Loan – Receipt reversal 296

38 AMC – PO Creation 306
Business Process Name Creation of Material Master
Business Process Description A data record containing all the basic information required to manage
a material. This data is sorted according to various criteria including data of a descriptive nature (such as
size, dimension and weight) and data with a control function (such as material type and industry sector).
In addition to this data, which can be directly maintained by the user, it also contains data that is
automatically updated by the system (such as stock levels).
Desired Output
Output Comments
Input Values
Input Values Explanation
Procedural Steps
Step 1: Calling the Transaction
Via Menus Logistics -> Materials Management -> Material Master ->
Material -> Create (General) -> Immediately
Via Transaction Code MM01
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Step 2: Description of the Screen
Field Name Description/Purpose/Comments
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Industry Sector Key that specifies the branch of industry to which the material is
assigned.
(In our case it is media)
Material Type Key that assigns the material to a group of materials such as raw
materials, operating supplies or trading goods. It is depend upon
the material type)
We don’t type any thing

else here. The system
automatically allots
material internal code
number.
<< Screen Prints go here >>
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Step 3: Step Name

Step Description

Basic Data 1
Basic Data 2
Purchasing
MRP1
MRP2
MRP3
General Plant Data

Storage 1
General Plant Data

Storage 2
Accounting 1
Accounting 2
<< Screen Prints go here
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Step 4: Step Name

Step Description
Plant CNI1 Key uniquely identifying a plant.

Storage 0100 Number of the storage location at which the material is
Location stored. A plant may contain one or more storage locations.
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Step 5: Step Name

Step Description
Material Text containing up to 40 characters that describes the material in

more detail. (You can enter one material description in each of any
number of languages)
Base Unit of Unit of measure in which stocks of the material are managed. The
measure system converts all the quantities you enter in other units of
measure (alternative units of measure) to the base unit of measure.
(In Inventory Management, the base unit of measure is the same as
the stock keeping unit).
Material Key that you use to group together several materials or services
Group with the same attributes, and to assign them to a particular material
group.
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Step 6: Step Name

Step Description
In this screen we have not make any entry.
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Step 7: Step Name

Step Description
Base unit of Unit of measure in which stocks of the material are

measure managed. The system converts all the quantities you enter in
other units of measure (alternative units of measure) to the
base unit of measure.
Order Unit Specifies the unit of measure in which the material is
ordered.
Purchasing Group Key for a buyer or a group of buyers, who is/are responsible
for certain purchasing activities.
Material Group Key that you use to group together several materials or
services with the same attributes, and to assign them to a
particular material group.
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Step 8: Step Name

Step Description
Batch Management Specifies whether the material is managed in batches. If applicable
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Step 09: Step Name

Step Description
MRP TYPE In this column we have to mentioned MRP type ( VB or

ND )
Manual Re-order In this column we have to mentioned re-order quantity
point
Lot size and In this column we have to mentioned the FX ( fixed quantity )
fixed lot size and quantity amount
We have to mentioned in this column MRP controller (CFM )
MRP CONTROLLER
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Step 10: Step Name

Step Description
In this screen we have to enter delivery period of goods and safety stock
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Step 11: Step Name

Step Description
In this screen we have to enter availability check
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Step 12: Step Name

Step Description
In this screen we are not entering any data
<< Screen Prints go here >
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Step 13: Step Name

Step Description
< Screen Prints go here >>
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Step 14: Step Name

Step Description
Valuation Class Default value for the valuation class for valuated stocks
of this material.
Price Control Indicates the price control used to valuate the stock of a
material. You have the following options: * Standard Price
(S) * Moving Average Price (V)
Moving Average The system calculates the moving average price automatically
Price by dividing the material value in the stock account by the total
of all storage location stocks in the plant concerned. It
changes the price with each valuation-relevant movement.
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Step 15: Step Name

Step Description
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Step 16: Step Name

Step Description
This is the last screen we are reached then enter save by using the floppy button at menu bar.
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Material master created
To change Material - MM02

To display - MM03
Special Features
Points to be noted
Tips and Tricks
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Business Process Name Creation of Vendor Master
Business Process Description
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management ->Purchasing -> Master

Data -> Vendor ->Central -> Create
Via Transaction Code XK01
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Step 2: Step Name

Description of the Screen

Company Code 1000 - The company code is an organizational unit within
financial accounting.
Purchasing CNIH - Denotes the purchasing organization.
Organization
Account Group The account group is a classifying feature within vendor master
records. DOME – IMPO – PLNT
Company code The system issued separate code for company as like 1, 2
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We don’t type anything else

here. The system
automatically allots vendor
code number
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Step 3: Step Name

Step Description
Title Choose the title from the entries in the drop down list box.
Name Address component: Name of an address

Search Term Short description for a search help.
Street/House Street name as part of the address.
number
Postal code/city If different postal codes are maintained for the PO Box and
Street address of an address, this field contains the Street
address postal code.
City City name as part of the address.
Country
Region(State, In some countries, the region forms part of the address. The
province, meaning depends on the country.
Country)
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Step 4: Step Name

Step Description
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Step 5: Step Name

Step Description
In this screen also we are not entering any data
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Step 6: Step Name

Step Description
Rec.Account The reconciliation account in G/L accounting is the

account which is updated parallel to the sub ledger
account for normal postings (for example, invoice or
payment).
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Step 7: Step Name

Step Description
Payment Terms Data can be entered in the field for the terms of payment key
in various ways as you enter a business transaction:
Payment Methods List of payment methods which may be used in automatic
payment transactions with this customer/vendor if you do
not specify a payment method in the item to be paid.
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Step 8: Step Name

Step Description
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Step 9: Step Name

Step Description
In this screen also we are not entering any data
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Step 10: Step Name

Step Description
Order currency Key for the currency on which an order placed with a
vendor is based.
Terms of payment Payment period of the vendor
Incoterms If the primary Incoterm is, for example, FOB ("Free on

Board"), then the second field provides details of the port
from which the delivery leaves (for example, "FOB
Boston").
Schema Group, Vendor Determines which calculation schema (pricing procedure)
is to be used in purchasing documents containing this
vendor number.
Schema Vendor SD & SC for Domestic Vendor and SI for imports
GR based invoice Indicator specifying that provision has been made for
verification goods-receipt-based invoice verification for a
purchase order item or invoice item.
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Step 11: Step Name

Step Description
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Step 12: Step Name

Step Description
This is the last screen we are reached at the time of vendor master creation.
Then save the data we are entered by using the floppy button at menu bar.
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To change Vendor - XK02

To display Vendor - XK03
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Business Process Name Creation of Purchase Requisition
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management ->Purchasing -> Purchase

Requisition->Create
Via Transaction Code ME51N
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Step 2: Step Name

Material Alphanumeric key uniquely identifying the material.

Plant Plant in which you produce or for which you wish to procure
materials or services.
Quantity Specifies the quantity to be ordered, as stipulated in the purchase
requisition.
Requisitioner Indicates for whom the material or external service shown in the
purchase requisition is to be ordered.
Purchasing Key for a buyer or a group of buyers, who is/are responsible for
Group certain purchasing activities
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Step 3: Step Name

After entering all the above details, please check and then to save
by using the floppy button at menu bar.
To change P R - ME52N
To Display P R - ME53N
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Business Process Name Creation of Request for Quotation Against a

Purchase Requisition
Business Process Description You use this component if you wish to manage and compare
Requests for quotation (RFQs) issued to vendors and the
Quotations submitted by the latter in response to them.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Purchasing ->

RFQ/quotation -> Request for quotation -> Create
Via Transaction Code ME41
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Step 2: Step Name

Quotation deadline Date by which the vendor is to submit the quotation.

Purchasing Denotes the purchasing organization.
Organization
Purchasing Group Key for a buyer or a group of buyers, who is/are
responsible for certain purchasing activities.
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We may select Purchased

requisition from this. After selection
the below said screen to be
displayed
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Step 3: Step Name

Purchase Requisition Enter the number of the purchase requisition you wish to
No. reference.
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Step 4: Step Name

Storage Location Number of the storage location at which the material is

stored. A plant may contain one or more storage locations.
Select the lines Then adopt
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Step 5: Step Name

Delivery Date Date on which the goods are to be delivered or the service
is to be performed.
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Step 6: Step Name

From here we can go to header and then select the vendor address. Then select the vendor
address from the master and save the data first.
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Step 7: Step Name

RFQ created under the number 60000000006
Next vendor address, we can go through the vendor and directly post the data.
RFQ created under the number 6000000007
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To change RFQ - ME42

To display RFQ - ME43
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Business Process Name Maintain Quotation
Business Process Description Contains a vendor's prices and conditions and is the
Basis for vendor selection.
Desired Output
Output Comments
Input Values
Procedural Steps

RFQ/Quotation -> Quotation -> Maintain
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Step 2: Step Name

RFQ Enter the number of the document.
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Step 3: Step Name

Net Price Net price per price unit.
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Step 4: Step Name

After entering the net price, we can go the item conditions (Iine top red mark)
After entering the below, we can save the data.
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Step 5: Step Name

This is the last screen after entering all the data.
To Display quotation - ME48
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Business Process Name Compare Quotation
Desired Output
Output Comments
Input Values
Procedural Steps

RFQ/Quotation -> Quotation -> Price comparison
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Step 2: Step Name

Purchasing Denotes the purchasing organization.

Organization
Quotation Alphanumeric key uniquely identifying purchasing
document.
Please enter the RFQ numbers. If we given collective
number we may enter collective numbers.
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Step 3: Step Name

After entering the RFQ numbers then execute (F8)
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Business Process Name Creation of Purchase Order against

A purchase requisition.
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Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Purchasing -> Purchase

Order -> Create -> vendor/supplying plant known
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Step 2: Step Name

In this screen please enter the Purchase Requisition No. then system automatically picks up
all the details from purchase requisition. After that we can at least enter the vendor only.
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This is material data screen.
This is quantity screen. Here we can enter the quantity. But reference to PR the qty will
comes automatically. If we don’t require the PR quantity, we can change the qty at the time of
creation of P O.
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This is delivery schedule screen.
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This is delivery screen
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This is invoice screen.
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In the above screen at the bottom of the screen there is a tax code. There we can enter the
tax structure of vendors. For calculating taxes click double in the tax code. Please see
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This screen is condition screen. Here we are entering the price , freight, excise duty and all other
items.
This the texts screen. Here we are entering the specifications of the materials.
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All the entries have been made then check the purchase order by clicking the check button
after hold.
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Then post the data.
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Business Process Name Release a purchase order.
Business Process Description Every purchased order to be released by higher authority
Desired Output
Output Comments
Input Values
Procedural Steps

Order -> Release -> individual release
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Step 2: Step Name
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Go to Purchase Order then select the other purchase order and enter the purchase order
number which we have to be released.
Step 3: Step Name

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Then click the buttons ‘√’. After clicking the three buttons, then save the data.
Business Process Name Goods Receipt –Purchase order
Business Process Description Goods Receipt against Purchase Order
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Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Inventory Management ->

Goods Movement ->Goods Receipt -> For Purchase Order ->
MIGO_GR-GR for purchase order (MIGO)
Via Transaction Code MIGO
101 Goods receipt for purchase order into warehouse/stores
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Step 2: Step Name
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Ref: Purchase Indicates the document you want to reference when you enter
Order the transaction.
After entering the purchase order number, the system will picks up all the details from the
purchase order automatically.
Step 3: Step Name
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Then enter the quantity received.
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Step 4: Step Name

After entering the qty the storage location is to be specified. (Where)
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Step 5: Step Name

If there is the material received is in batch, then enter the batch number
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After entering all the data please click (√) the item ok button in the below of the screen and
then to check the entries which we are made. If there is no any mistake the entry as shown in
green colour. E.g.
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If there is any mistake at the time of creation of GR there is a red button is coming. In this
error message we have not entered the Delivery note. That is error message.
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After rectifying the error, please save the data by clicking the floppy button at menu bar.
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Business Process Name Goods issue – for consumption to cost center
Business Process Description Goods issue - others
Desired Output
Output Comments
Input Values
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Procedural Steps

Goods Movement -> Goods movement MIGO -> Goods issue -
others
201 Goods issue : consumption for cost center from warehouse
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Step 2: Step Name

In this screen we select the material code and enter.
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Step 3: Step Name

Enter the issue quantity as per base unit of measure.
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Step 4: Step Name

In this screen we will enter the plant and storage location for stock maintained
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Step 5: Step Name

Enter the batch details (If applicable). One more batch materials issued we may use X icon by click
mouse
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Step 6: Step Name

This column is very important. Enter the particular materials issued for which cost center printing
expenses ( for FI account assignment )
Step 7: Step Name
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After entering the cost center, click “check “button at the top of the menu bar by mouse. Yellow
indicator is only warning message. So no need to check anything else.
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Step 8: Step Name

Then, we close the warning box – green tick by using mouse and post the document. Material
document posted
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Business Process Name Creation of Reservation
Desired Output
Output Comments
Input Values
Procedural Steps

Reservation->Create
Via Transaction Code MB21
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Step 2: Step Name

Movement Type Enter the number of the required movement type or choose a
(which transaction movement type from the list of possible entries.
do you want)
Plant Key uniquely identifying a plant.
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Step 3: Step Name

G/L Account The system determines the G/L account automatically.

Number However, if you wish, you can enter it yourself.
Cost Centre Key uniquely identifying a cost center.
Material Number Number of the material that you want to move.
Quantity Enter the quantity to be moved in any unit of measure for the
material.
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Step 4: Step Name

After entering all the data’s, please save the same by using floppy button at menu bar.
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Business Process Name Goods Issue against Reservation
Business Process Description This is goods issue from storage location to

Cost center against reservation. This is doing
With out reservation also.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Inventory Management

-> Goods Movement -> MIGO_GI-Goods Issue (MIGO)
Movement type 201 (GI for cost center)
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Step 2: Step Name

Goods Issue Indicates the business transaction that you want to

enter in the system.
Reservation (Reference Indicates the document you want to reference when
document for MIGO you enter the transaction.
transaction)
Number of Reservation Please enter the reservation number
After entering the Reservation number the system would automatically picks up the details of
materials which we are entered earlier at the time of creation of reservation.
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Step 3: Step Name

Then go to quantity area of the screen. There the quantity will comes automatically. If we
have no sufficient stock of the required material, we can change the quantity
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Step 4: Step Name

Storage Location Number of the storage location at which the material is stored.
(Where) A plant may contain one or more storage locations.
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Step 5: Step Name

Reservation Reservation details will come automatically
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Step 6: Step Name

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After entering all the data please click ‘√’ and then click the floppy button at menu bar for save.
This is the last screen.
Business Process Name Material Transfer from unrestricted stock to Blocked stock
Business Process Description: Before Return delivery we have to transferred the particular material
To blocked stock from unrestricted use stock due to identify actual
UN restricted use stock.
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Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement -> Transfer posting -> others
Movement Type 344
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Step 2: Step Name

After enter the data check and save the documents by using mouse at the top of the menu bar
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Step 2: Step Name

After save the documents - particular material is transferred to blocked stock. We can see the
blocked stock details by MMBE code.
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Business Process Name Return Delivery to Vendor
Business Process Description : Return delivery of materials to vendor
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement -> Return Delivery
Movement Type 122
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Step 2: Step Name

Material Indicates the document you want to reference when you enter the
Document transaction.
(Number of the material document with which a goods
movement was posted.)
At the time of entering the material document number, system may automatically picks up the
details. For E.g. At the time of creation of material document there may be two or three items
in that GR. But we have to return only one material from that document. At that time we may
select the material which we have to be returned only from the document.
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Step 3: Step Name

In this screen we have to enter the quantity of returned material
Step 4: Step Name
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In this screen we have to enter the reason for movement and select blocked stock. It is very
important.
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Step 5: Step Name

After checking the entered data we can save the data by using the floppy button at menu bar.
Note: The above procedure to be followed for only migo completion. If you return the material after
Invoice verification, you will create credit memo for particular purchase order at Invoice
verification option, then you will do return delivery. Otherwise error throws by the system.
Credit memo creation is same procedure as like invoice verification. You will select Credit
memo instead of invoice in the header item (Transaction)and enter the particular Purchase
order the system automatically pickup the all details, and then you will select the return
material enter the return quantity and value. If one more materials are in the particular PO,
you may delete by deletion indicator (bottom).
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Business Process Name Invoice Verification
Business Process Description This is done by against Purchase order
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Logistics Invoice

verification -> Document Entry -> Enter Invoice
Via Transaction Code MIRO
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Step 2: Step Name

Basic Data – The 1st column.
Invoice Date Specifies the issue date of the original document.

Reference The reference document number can contain the
document number of the business partner, but a
different entry can also be made.
Purchase Order/Scheduling Specifies the document category to which the invoice
agreement refers.
After entering the purchase order number the system may automatically picks up all datas from the
GR.
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Step 3: Step Name

Payment – The 2nd screen.
Baseline date Date to which the periods for the cash discount deadline and the
due date for net payment refer. This is the case for line
items in open item accounts.
(During document entry for open item accounts, the date may be
defaulted. For this, terms of payment key must have been specified in
the customer's/vendor's master record for which a default value is
requested in the document.)
Terms of payment Key for defining payment terms composed of cash discount
percentages and payment periods.
(Data can be entered in the field for the terms of payment key in
various ways as you enter a business transaction)
Due on The due date for net payment is calculated from the baseline date for
payment and the maximum permissible target dates in the terms of
payment. It is not stored in the document line item but is always
recalculated during ABAP evaluations via logical data bases (on the
basis of the current terms of payment) and displayed in this field.
Payment method Payment method with which this item is to be paid.
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Step 4: Step Name

Details – The 3rd screen
Unplanned Enter the amount of the unplanned delivery costs without

Delivery costs taxes.
After entering the un planned delivery cost (if any) there is no any other entry.
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Step 5: Step Name

Tax - This is the 4th screen.
Calculate Tax If you select this field, the system calculates the taxes
automatically during simulation or posting.
Balance (On top) Indicates the difference between the gross invoice amount and
the sum of the tax amounts, unplanned delivery costs and the
net total.
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Step 6: Step Name

After entering the tax details of party’s invoice, then go to the basic data of the screen.
Text Contains an explanatory text on the line item.
After entering these, please enter the amount of invoice (To be shown in the top” balance”)
Then the Green signal is shown i.e. the entry you had made is correct.
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Step 7: Step Name

Simulate By entering the number of an item in an invoice document, you

can go straight to the line that you want to process. The system
places the line selected at the top of the invoice item display.
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Step 8: Step Name

After click the post – its goes to blocked for payment. We have to release the same through
release invoice option at Invoice verification option.
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Business Process Name Creation of Stock Transport Order

(STO)
Desired Output
Output Comments
Input Values
Procedural Steps

Order -> Create -> Vendor/supplying plant known
Via Transaction ME21N
Code
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Step 2: Step Name

Supplying plant Number and name of the vendor (external supplier) or

supplying plant from which the materials are to be
procured.
Purchasing Denotes the purchasing organization. (CNIH)
organization
Purchasing Group Key for a buyer or a group of buyers, who is/are responsible
for certain purchasing activities.
Company code The company code is an organizational unit within financial
accounting. ( 1000 )
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Step 3: Step Name

Material Enter a material number if you want to order a material with a

material master record.
Purchase Order Quantity ordered by the buyer, to be supplied by the vendor.
Qty
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Step 4: Step Name

After entering all the data, please check by clicking the above check key or
“control+shift+F3”. Now the entered data’s are correct. Therefore the yellow button
Error message – Example below
Step 5: Step Name
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If there is any error at the time of entering the details then the red button is coming. Here for
Eg. we have no entered the P O qty, therefore we cannot save the details.
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Please note the following:-
Application Log: Message type visualization as icon
The message type indicates the seriousness of a message and is visualized by an icon.
Stop: A Cancel
Red: E Error
Yellow: W Warning
Green: I/S Information/success message
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Step 6: Step Name

After rectifying the error, we can save the data by using the floppy button at menu bar or (Control+S)
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Business Process Name Goods Issue against Stock Transport Order
Business Process Description Issue of goods from one plant to another plant against
Stock transport order
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement -> MIGO_GI-Goods Issue (MIGO)
Movement Type 351
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Step 2: Step Name

Enter P O (STO) Indicates the document you want to reference when you
number enter the transaction.
Storage location Number of the storage location at which the material is
Step 3: Step Name
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Item OK (√) Indicates that you are posting a goods movement for this item.
When this indicator is set, this item is adopted into the material
document that is to be posted. You also have to set this
indicator if you want to check the item before the posting is
carried out.
Check Check the document before posting.
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Step 4: Step Name

After checking the data post the data
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Business Process Name Goods Receipt against Stock Transport Order

(Receiving Plant)
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement -> Goods Receipt -> For Purchase Order ->
MIGO_GR - GR for Purchase Order (MIGO)
Via Transaction MIGO
Code
Movement Type 101
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Step 2: Step Name

Goods Receipt Indicates the business transaction that you want to enter in
the system.
PO number (STO) Indicates the document you want to reference when you
enter the transaction.
After entering the stock transport number the system will picks us all the details.
Here we have to enter only storage location of the receiving plant.
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Step 3: Step Name

Item OK (√) Indicates that you are posting a goods movement for this item.
When this indicator is set, this item is adopted into the material
document that is to be posted. You also have to set this
indicator if you want to check the item before the posting is
carried out.
Check Check the document before posting.
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If the document is ok then save the file.
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Business Process Name Remove from storage

(Transfer posting plant to plant)
Business Process Description Issue of Goods from one plant/storage location to

Another plant/storage location
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement ->
Movement Type 303
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Step 2: Step Name

Remove from storage Indicates the business transaction that you want to enter in the
system.
After entering the remove from storage, the system will automatically picks up the movement type in
the right side i.e. 303 (Remove from storage).
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Step 3: Step Name

In this screen we first select the item which we would be sending to another location.
Then enter the plant name
After entering the plant we may also enter the destination, to where the material has been
send.
Then enter the storage location.
Then enter the quantity.
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Step 4: Step Name

Goods recipient Specifies the recipient for whom the material or the service is
destined.
Unloading point Specifies the point at which the material is to be unloaded
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Step 5: Step Name

Partner (Vendor) Specifies the name of the vendor.
From here we have to select the vendor code from vendor master list.
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Step 6: Step Name

After entering all details then click for item ok and then check.
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Step 7: Step Name

The above entered data are correct. Therefore the message document is ok.
For e g. Here we are not entered the quantity. Then check
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Step 8: Step Name

After rectifying errors we may check the data and then post by using the floppy button at menu bar.
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Business Process Name Place in storage

(Goods Receipt – Receiving Plant)
Business Process Description Receipt of goods against document number of

303 movement.
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement ->
Code
Movement Type 305
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Step 2: Step Name

Material Document Indicates the document you want to reference when you
number enter the transaction. (Here we can enter the material
document number from where the material has been
dispatched)
After entering the material document number, the system will automatically picks up all the details
from that material document number.
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Step 3: Step Name

Storage location Number of the storage location at which the material is

(Where) stored. A plant may contain one or more storage locations.
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Step 4: Step Name

Partner (Vendor) Specifies the name of the vendor. For Batch stock only
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Step 5: Step Name

After entering all details then click for item ok and then check
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Step 6: Step Name
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There is no mistake at the time of entering data, then it will comes document is ok. After
seeing that message we may post.
Business Process Name Creation of Service master
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Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Service Master -> Service ->
Service Master
Via Transaction AC03
Code
Step 2: Step Name

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This is the initial screen for service master. It is the last data we are entered in the system.
For every time at the time of creating service master, the last data will appear in the screen.
Step 3 : Step Name
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Create New Service For creating new service click

Number (F5)
Service Short Text Text, consisting of up to 40 characters, concisely
describing the material. The material short text,
sometimes termed the "(short) description", briefly
identifies the material in words.
Service Category Key used to differentiate between services according to
their usage.
The service category defines certain attributes of the

service and has a control function.
Base unit of measure Unit of measure in which stocks of the material are
managed. The system converts all the quantities you
enter in other units of measure (alternative units of
measure) to the base unit of measure.
Activity unit The service contains the measure as activity unit
Material Group/Service Key that you use to group together several materials or
Group services with the same attributes, and to assign them to
a particular material group.
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Step 4 : Step Name

After entering the text please post the data by using floppy button at menu bar.
For getting the new number, we may then goes to service master display. At that time the
last entered data is coming.
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This is the output we entered for the above service.
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Business Process Name Creation of Service Purchase Order
Desired Output
Output Comments
Input Values
Procedural Steps

Order -> Create Vendor/Supplying plant known
Code
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Step 2: Step Name

Vendor vendor (external supplier) or supplying plant from
which the materials are to be procured.
Purchasing Organization Denotes the purchasing organization.
Purchasing Group Key for a buyer or a group of buyers, who is/are
responsible for certain purchasing activities.
Company code The company code is an organizational unit within
financial accounting.
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Step 3: Step Name

A (Account Specifies whether accounting for an item is to be effected via

Assignment an auxiliary account (such as a cost center).
Category)
I (Item category in Key defining how the procurement of a material or service item
purchasing is controlled. (Normally it is service)
document)
Short Text Short description of the material. If the item does not refer to a
material master record, you must enter a short text. If you have
specified a material number, the short text is copied into the
item from the corresponding material master record.
Material Group A material group comprises several materials or services having
the same attributes.
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Step 4: Step Name

The balance things are remains the same as normal purchase order and we have to maintain each
service entries and enter GL account and cost centre.
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Step 5: Step Name

In this screen we select tax code by click the button
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Step 6: Step Name

This screen is final of service Purchase order.
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Service P.O. entry sheet
Via Menus Logistics ->Materials Management -> Service entry sheet->

maintain
Via Transaction ML81N
Code
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Step 1: Step Name

Description of the Screen : In this screen we have to select other purchase order button and enter the
Purchase order number and enter.
Step 2: Step Name
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Description of the Screen:
In this screen we entered purchase order and displayed all the details. And we have to enter
service number – enter – then click green flag at the top of screen for release the service.
Step 3: Step Name
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Description of the Screen:
This is final screen of service entry – after released click save button by mouse
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Step 3: Step Name
This screen is service entry sheet posted. Then its goes to invoice verification.
Invoice verification is as usual for regular purchased invoice verification.
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Business Process Name Check stock report
Business Process Description To see stock on posting date
Desired Output
Output Comments
Input Values
Procedural Steps

Environment-> Stock -> Stock on posting date
Via Transaction Code MB5B
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Step 2 : Step Name

Material Number This portion we have to enter any material code for knowing the
stock.
For executing the same we may enter the clock button at menu bar or “F8”. If we are not enter the
materials number in the particular column, the system displayed all stock materials.
Usage of Plant option – we can see plant wise materials stock details
Usage of Storage locations - we can see storage location wise stock details . Title stock details only
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Step 3: Step Name

Then execute the above transaction. From this we have to get the stock of that material only
with our all plants. Title stock with out day wise details
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Step 4: Step Name

From the above if we enter any name of a plant we can get the stock the material
available with that plant only. For Eg: Without title stock – We can see day wise goods
receipt and consumption details.
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Step 5: Step Name

For calculating the total stock first we have to click the quantity and then go to sigma button
at menu bar or shift F7. In the below screen the blue color shows the selection.
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Step 6: Step Name

For further details we may goes to sub total (Control+F1) on the top. And from right to left we
have to select the data which we require.
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Step 7: Step Name

From the above screen select the details from the side column and copy the same to next
field then click, the same may be shown.
After selecting the same from the above and then copy and then enter.
At that time the below shown screen is appear.
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From this transaction we have to get so many details.
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Business Process Name Creation of Frame Work Order

(Standing Purchase Order)
Desired Output
Output Comments
Input Values
Procedural Steps

Order -> Create-> Vendor/Supplying Plant known
Code
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Step 2 : Step Name

This screen is in addition to the standard purchase order.
Validity start Date as of which services can be performed or

materials delivered.
Validity end Date up to which services can be performed or
materials delivered.
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Step 3: Step Name

Category of Indicates whether the delivery date is to be entered and

delivery date ( C ) displayed as a calendar day, week or month.
D – For day format, W – For week format, M – For month
format
Delivery Date Date on which the goods are to be delivered or the service is
to be performed.
Scheduled Quantity to be delivered by the vendor in respect of this
Quantity schedule line.
This quantity is referred to by Goods Receiving and Invoice
Verification for checking purposes.
At the time of entering the scheduled quantity the purchase order quantity will increase.
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Step 4: Step Name

Only the above two screens are differ from standard purchase order. All other things are remains
same.
After entering all data we may check the same by clicking check button at the top of the menu bar.
Then post the data by clicking the floppy button at menu bar.
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Business Process Name Transfer Posting Storage Location (One Step)
Business Process Description This is the transaction which are transferred materials from
One storage location to another storage location by one
Step transaction. This is done within the unit.
Desired Output
Output Comments
Input Values
Procedural Steps

Goods Movement -> MIGO_TR – Transfer Posting (MIGO
Movement Type 311
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Step 2: Step Name

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Step 3: Step Name

Material Up to 40 characters of text that describes the material in

more detail. The material short text is a description of the
material.
Storage Location Number of the storage location at which the material is
Storage Location Storage Location Desc. Transfer Posting
Dest.)
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Step 4 : Step Name

Quantity Specifies the unit of measure in which the goods movement

or inventory count is entered.
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Step 5: Step Name

This screen we have not making any entry.
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Step 6: Step Name
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Item OK When this indicator is set, this item is adopted into the material
document that is to be posted. You also have to set this indicator if
you want to check the item before the posting is carried out. And
then check the data
Step 7: Step Name

Post the data by using the floppy button at menu bar.
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Business Process Name Transfer Posting Plant to Plant (One Step)
Business Process Description This is the transaction which are transferred materials from
One plant to another plant by using one step transaction.
This the material send by us is directly goes to the receiving
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Plant’s stock.
Desired Output
Output Comments
Input Values
Procedural Steps

Code
Movement Type 301
Step 2 : Step Name

Material First we enter the material number which you want to

transfer.
Plant (1) Key uniquely identifying a plant.
(From where we have to send the materials).
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Plant (2) Plant description transfer posting.

(Enter the destination plant)
Storage Location (1) Description of storage location
Storage Location (2) Storage location, description of transfer posting.
Step 3 : Step Name

Quantity Specifies the quantity to be moved in the unit of entry. The quantity is
automatically converted to the stock keeping unit (base unit of measure).
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Step 4: Step Name

Goods Recipient Specifies the recipient for whom the material or the service is
destined.
Unloading point Specifies the point at which the material is to be unloaded
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Step 5: Step Name

After entering all the details then click ‘ ’ (Item ok) button in the bottom of the screen and then check the
data by clicking check button at the top of the menu bar.
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Step 6: Step Name

After checking if there is no any mistake, the green signal has come into the screen. Then post the data
by using the floppy button at menu bar.
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Business Process Name Goods receipt without purchase order
Business Process Description This is the transaction which materials are moved into scrap
Desired Output
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Output Comments
Input Values
Procedural Steps

Code
Movement Type 501
Step 2: Step Name

Goods receipt Indicates the business transaction that you want to enter in the
system.(In Customizing for Inventory Management, you can
define which transactions you can choose in the step Settings
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for Transactions and Reference Documents).

Movement Type Goods receipt w/o purchase order – scrap (501)
Specifies a key for the type of goods movement. Each goods
movement (for example, purchase order to warehouse) is
allocated to a movement type in the system.
Material Enter the material code which we would like to move to scrap
Step 3: Step Name

Quantity Specifies the quantity to be moved in the unit of entry. The quantity is
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automatically converted to the stock keeping unit (base unit of measure).
Step 4: Step Name

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Storage Location Number of the storage location at which the material is stored. A
plant may contain one or more storage locations.
Step 5: Step Name

After entering all data, please click ‘ ’ for item ok and then check.
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Step 6: Step Name

After entering these, then post the data by using floppy button at menu bar.
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Business Process Name Creation of Info Record
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Business Process Description You use this component if you wish to store information on a vendor
and a material as master data at purchasing organization or plant
level. You can create purchasing info records for different
Procurement types (standard, subcontracting, pipeline, consignment).
But we have to use always standard.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Purchasing -> Master Data
-> Info -Record-> Create
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Via Transaction ME11

Code
Step 2: Step Name

Vendor Enter the vendor's number.
Material Enter a material number if you want to define the
purchasing info record using a material master record.
If you enter nothing, the purchasing info record will be
defined without reference to a material master record.
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Plant Specifies the key for a production facility or branch office
within the company (that is, the company code). It is not
mandatory. If we want to define info record for particular
plant, we can use this option.
Step 3: Step Name

Reminder 1 A positive number of days means that a letter or message urging
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delivery or submission of a quotation etc. is to be issued n days after

the due date. – it’s not mandatory
the due date. it’s not mandatory
the due date. it’s not mandatory
Order Unit Specifies the unit of measure in which the material is ordered.
Equal to (Numerator for Numerator of the quotient for conversion of the order unit into the
conversion of order unit base unit.
to base unit
Eg: The alternative/order unit of measure is Tons (Ton). The base
unit of measure is Kg. 1000 kg correspond to 1 Ton. We may select
variant order unit - active or non-active
Certificate Category Kind of certificate (e.g. certificate of origin) issued by the vendor.
It’s not mandatory.
Certificate Number of the certificate issued in the country of origin (for instance
the certificate of origin). It’s not mandatory.
Country of origin Country in which the certificate of origin was issued.
Region In some countries, the region forms part of the address. The
meaning depends on the country.
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Step 4: Step Name

Planned delivery time Enter the number of days taken by the vendor to supply the
material. The planned delivery time is needed for planning material
requirements and for scheduling.
Purchasing group Select -Who is the purchasing responsibility.
Standard order quantity Enter -Standard order quantity of particular vendor
GR based invoice Indicator specifying that provision has been made for goods-
verification receipt-based invoice verification for a purchase order item or
invoice item.
Net Price Price arrived at after taking all discounts and surcharges into
account.
Tax code Enter the tax code of particular materials of this vendor
Incoterms Enter particular vendor’s delivery mode here. Example TO -PAY
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Step 5 : Step Name

In this screen we are not entering any data.
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Step 6: Step Name

In this screen also we are not entering any data. But we can select condition option by using mouse and
enter the condition details
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Step 7: Step Name

After selecting conditions – Material cross price pick up from previous screen then we will enter the
condition details by selecting option
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Step 8: Step Name

Enter the conditions - Below we enter Insurance – cess – educational cess as conditions for net price
for Vendor GVG – material Imported newsprint ( Example )
Step 9: Step Name
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Save the data first by clicking the floppy button at menu bar.
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Business Process Name Maintain Source List
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Purchasing -> Master

Data -> Source List -> Maintain
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Step 2: Step Name

Material Alphanumeric key uniquely identifying the material.

Plant Specifies the key for a production facility or branch office within
the company (that is, the company code).
You use the plant key to determine, for instance, which plant is to
receive ordered goods.
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Step 3 : Step Name

Valid From Date from which the source list record is valid. The date to be
checked is normally the delivery date (depending on the application
in question).
Valid to Date until which the source list record is valid.
Vendor You can use the vendor number to keep track of requests for
quotation, purchase orders and outline agreements.
Plant Key for the factory or branch of a company (that is, a company
code), from which the material is to be procured.
Order Unit Specifies the unit of measure in which the material is ordered.
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After entering the data please save the entry by clicking the floppy button at menu bar
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Business Process Name Stock Overview
Business Process Description To see current stock details
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics -> Materials Management -> Inventory Management ->
Environment -> Stock -> MMBE Stock overview
Via Transaction code MMBE
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Step 2: Step Name

Step Description
Material Number Alphanumeric key uniquely identifying the material.

Plant Then we have to enter plant
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Step 3: Step Name

Step Description
Then execute the data by clicking
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Step 4: Step Name

Step Description
After executing the same the following screen is come.
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Business Process Name : Physical Inventory
Business Process Description: To check the material stock between system and manual
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Physical Inventory –Physical

inventory doc.
Via Transaction MI01
Code
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Step 2: Step Name

In this screen we create physical inventory document- initial screen
Plant Enter the plant for physical inventory document creation
Storage location Enter the Plant’s storage location for physical inventory to be done
Other information Select by Tick any one of “Posting Block “or “Freeze book inventory
“.
1. If you select posting block, you cannot do the any GI or GR
entry until the particular material physical inventory to be
posted.
2. If your select Freeze book inventory you can do all the
entries. But material quantity freeze at the time physical
inventory document created.
3. Point 1 is better way to follow.
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Step 3: Step Name

In this screen we select material code number and enter, If batch applicable we enter batch
one by one. If we select newsprint reels we will enter all batches one by one.
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Step 4: Step Name

Select material and batch number ( If applicable ) – enter. As soon as It’s automatically go to next line.
There is no more material for physical inventory, you may save the documents by click mouse at the top
of menu bar (Red icon ) as usual.
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Step 5: Step Name

Physical inventory document posted
MI02 - To change physical inventory document

MI03 - To display physical inventory document
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Step 6: Step Name

After creation of documents we can take print out for particular documents to take physical inventory at
storage location - 0100
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Step 7: Step Name

We may check the particular material stock by using MMBE option. Material 10000014 – Offset black
ink – Chennai – General storage location stock is 400 kg.
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Business Process Name : Physical Inventory Count
Business Process Description: To Enter actual availability stock at the particular storage location to
check with system.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Physical Inventory –Physical

inventory count
Code
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Step 2: Step Name
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This is initial screen of inventory count. Here we enter the physical inventory document number and
enter
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Step 3: Step Name

In this screen we will enter the physically availability quantity only.
Step 4: Step Name

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In this screen we entered 399 Kg in quantity column. But as per MMBE stock is 400 kg. (Test for
shortage quantity)
Step 5: Step Name

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Then post the document - click by mouse - Count entered for physical inventory document .
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Business Process Name : Physical Inventory Difference Post
Business Process Description: After enter the counted material, we may post the relative document even
its No difference.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Physical Inventory –

Difference.- post
Code
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Step 1: Step Name
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In this initial screen of difference posting, we enter the phys.inventory document number and enter
Step 2: Step Name
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After entering the document number the system pick up the relative details. Ie Material number
10000014 – batch- difference quantity – difference value) Ex. System stock 400 kg. But we enter 399
kg. as above. So the system automatically calculates the difference quantity value. Then we must
select the movement type for reason (Any one reason of Movement type 702) and enter and save.
System automatically writes off the difference quantity
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Step 3: Step Name

This is last screen of physical inventory posting.
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Step 4: Step Name

We can see the particular materials physical inventory period details by using code number MI 22
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Continuation screen – physical inventory taken period details to be displayed.
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Business Process Name : GOODS ON LOAN - ISSUE
Business Process Description: Material issued to other company as loan basis
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Inventory management

->Goods movement -> Goods movement (MIGO ) -> Goods issue -
others
Code
Movement Type 901 ( Goods on loan issue )
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Step 2: Step Name

In this screen we have to enter the quantity of loan issue. If Batch applicable (Newsprint reels),
when we enter the batch number the system automatically pickup the weight details from stock.
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Step 3: Step Name

In this screen we have to enter the Plant name and storage location as usual.
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Step 4: Step Name

In this screen we have to enter the vendor name for whose we sent to material as loan basis.
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Step 5: Step Name

In this screen we have to enter the batch details. If we enter one more batch, select X icon to display
that box.
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Step 6: Step Name

In this screen we have to enter the batch details. At the time we have to enter “1 “in the qty. column.
The system picks up the weight details from reel batch. Avoid entering weight here. We have to enter
the weight at the quantity column at the time of GOODS RECEIPT only
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Step 7: Step Name

After entering the data check the document as usual by mouse
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Step 8: Step Name

If the Documents is OK – post the document.
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Step 9: Step Name

After save the documents we have to see the Goods loan to vendor details by using
T. code no. ZM024 and execute.
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Step 9: Step Name

In this screen we can see the Loan issue details ( Quantity with value )
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Business Process Name : GOODS ON LOAN – ISSUE REVERSAL
Business Process Description: Reversal of material issued to other company as loan basis
Desired Output
Output Comments
Input Values
Procedural Steps

others
Code
Movement Type 902 ( Goods on loan issue reversal )
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Step 2: Step Name

In this screen we have to enter the Plant, storage location as usual. Check the movement here one
more.
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Step 3: Step Name

In this screen we select the Vendor name for loan reversal
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Step 4: Step Name

In this screen we enter the batch details. One more batch, select X icon to be display this box.
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Step 5: Step Name

In this screen we have to enter the qty. with batch ( because this is “issue reversal.” ) then check and
adopt
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Step 6: Step Name

After entering the all data check the document by using mouse. Then document OK indicator to be
displayed in the bottom of the screen.
Step 7: Step Name
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This is last screen of this movement. The Document is posted
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Step 8: Step Name

After save the documents we can see the Goods loan to vendor- issue reversal details by using
T. code no. ZM024
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Business Process Name : GOODS ON LOAN – RECEIPT
Business Process Description: Material received from other company as loan basis
Desired Output
Output Comments
Input Values
Procedural Steps

others
Code
Movement Type 903 ( Goods on loan –receipt )
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Step 2: Step Name
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In this screen we have to enter the plant and storage location. Check one more the movement type
here.
Step 3: Step Name
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In this screen we have enter the Vendor name for whose we have to receive the materials from loan
basis
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Step 4: Step Name

In this screen if batch applicable we have to enter the material quantity with batch. Then check and
adopt
Step 5: Step Name
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After entering all data – click check button by using mouse. “Document is OK “message to be displayed
Step 6: Step Name
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Then post the document. Material documents is posted.
Step 7: Step Name
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If we want to see loan details received from vendor – use code number ZM029. Then select Vendor and
execute. The movement type comes automatically.
Step 8: Step Name

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In this screen we can see loan receipt from vendor’s details
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Business Process Name : GOODS ON LOAN – RECEIPT REVERSAL
Business Process Description: Material received from other company as loan basis - RETURN
Desired Output
Output Comments
Input Values
Procedural Steps

others
Code
Movement Type 904 ( Goods on loan –Receipt Reversal )
In this screen we have to enter the material and enter
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Step 2: Step Name

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In this screen enter the weight. If batch applicable select batch icon X
Step 3: Step Name

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In this screen we enter the plant and storage location (Material to be returned from which location)
Check the movement type one more here.
Step 4: Step Name
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In this screen we select Vendor
Step 5: Step Name
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In this screen we select batch of materials. And we must enter “1 “in the qty. column instead of weight
because it is receipt reversal (issue). Then check and adopt. This is just same – batch code having 10
digits otherwise error come.
Step 6: Step Name
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Then check the document.
Step 7: Step Name

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This is final screen of this movement. Post the document.
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Step 8: Step Name

In this screen we can see loan receipt reversal from vendor’s details
Business Process Name : A.M.C. P.O. - CREATION
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Business Process Description: Creation of Frame work purchased order for A.M.C.
Desired Output
Output Comments
Input Values
Procedural Steps
Via Menus Logistics ->Materials Management -> Purchasing -> purchase

order- create – vendor / supplying plant known
Code
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Step 2: Step Name

In this P.O. screen – first we select Framework order; enter the validity period of A.M.C.. Vendor. And we
must select K (cost centre – A column) and D (Service - I column)
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Step 3: Step Name

In this screen we have to enter short text (service description) – activity - Plant- Material group and Tax
code. Check service based IV indicator also.
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Step 4: Step Name

In this screen we have to maintain the service details with price. Select and enter the service number,
quantity (i.e. Activity) and price.
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Step 5: Step Name

After entered the price, we have to enter the G.L. account and cost centre for that service.
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Step 6: Step Name

Enter the G.L. account (Repair and maintenance) and cost centre
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Step 7: Step Name

After entering the G.L. account and cost centre – save the documents.
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SAP 4.71 User Manual – Materials Management

37 Goods on Loan – Receipt reversal 296

Business Process Name Creation of Material Master

Input Values Explanation

Step 1: Calling the Transaction

Step 2: Description of the Screen

Field Name Description/Purpose/Comments

We don’t type any thing

<< Screen Prints go here >>

Step 3: Step Name

Field Name Description/Purpose/Comments

General Plant Data

General Plant Data

<< Screen Prints go here

Step 4: Step Name

Plant CNI1 Key uniquely identifying a plant.

<< Screen Prints go here >>

Step 5: Step Name

Material Text containing up to 40 characters that describes the material in

Step 6: Step Name

In this screen we have not make any entry.

<< Screen Prints go here >>

Step 7: Step Name

Base unit of Unit of measure in which stocks of the material are

Step 8: Step Name

Batch Management Specifies whether the material is managed in batches. If applicable

<< Screen Prints go here >>

Step 09: Step Name

MRP TYPE In this column we have to mentioned MRP type ( VB or

Step 10: Step Name

<< Screen Prints go here >>

Step 11: Step Name

In this screen we have to enter availability check

<< Screen Prints go here >>

Step 12: Step Name

In this screen we are not entering any data

<< Screen Prints go here >

Step 13: Step Name

In this screen we are not entering any data

< Screen Prints go here >>

Step 14: Step Name

<< Screen Prints go here >>

Step 15: Step Name

In this screen we are not entering any data

<< Screen Prints go here >>

Step 16: Step Name

Material master created

To change Material - MM02

Tips and Tricks

Business Process Name Creation of Vendor Master

Business Process Description

Input Values Explanation

Step 1: Calling the Transaction

Via Menus Logistics ->Materials Management ->Purchasing -> Master

Step 2: Step Name

Field Name Description/Purpose/Comments

We don’t type anything else

Step 3: Step Name