Direct Data Entry Devices

DIRECT DATA ENTRY DEVICES
Direct data entry devices are devices that enable the input of data
directly into a computer or electronic system without the need for
manual transcription such as typing, touching or writing.
DIRECT DATA ENTRY DEVICES
1. Magnetic Stripe Reader

A device that reads data encoded in the magnetic stripe on the back of cards.
Uses: Commonly used in
i. credit/debit card
ii. ID cards, or
iii. access cards for transactions or entry authentication in places like schools
Advantages: Widely adopted
i. low-cost
ii. easy to use.
iii. Cant be affected by water
Disadvantages
Vulnerable to data skimming(data theft) or cloning.
2. Chip and PIN Reader:
Reads data stored in a chip on credit/debit cards for transactions, requires PIN
entry.
Uses: Secure transactions, used for payment at shops, restaurants.
Advantages:
i. Enhanced security
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ii. reduced fraud compared to magnetic stripe.
iii. Chip is less likely to be damaged
Disadvantages:
i. Costlier than magnetic stripe readers
ii. not universally adopted.
iii. Card details can be copied
iv. Pin can be read by someone watching
3. Contactless Card Reader

Reads data wirelessly from RFID-enabled cards or devices.
Uses: access control, Quick transactions (e.g., tap-to-pay), transportation
payment system, teachers and students can tap on readers to register
attendance
Advantages:
i. Fast
ii. Convenient
iii. reduces physical wear of cards
Disadvantages:
i. Potential security risks (skimming)
ii. limited range.
4. Magnetic Ink Character Reader

Reads characters printed with magnetic ink, commonly used in banking for
cheque.
Uses: Processing bank checks, automating financial transactions.
Advantages:
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i. High accuracy and no need to manually enter texts
ii. Reliable as character cannot be altered
iii. specialized for banking applications.
Disadvantages:
i. Limited to bank cheque processing
ii. Limited amount of characters can be read.
5. Barcode Reader: cans and interprets barcodes to retrieve encoded
information.
Uses: Retail inventory, product tracking, logistics, ticketing.
Advantages:
i. Fast
ii. Efficient
iii. widespread adoption
Disadvantages:
i. Requires line-of-sight, susceptible to damage
or dirt affecting readability.
6. Optical Mark Reader (OMR) detects marks made in predefined areas

(bubbles or checkboxes) on documents.
Uses: Multiple-choice exams, surveys, voting ballots

Advantages: High-speed processing of marked data, accuracy.
Disadvantages: Limited to specific forms with predefined marks
7. Optical Character Reader (OCR) Recognizes printed or handwritten
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characters and converts them into editable text.
Uses: Document digitization, data entry, automation
Advantages: Converts text into editable format, versatile
Disadvantages: Accuracy affected by font quality, handwriting, and
document conditions.
USE OF DIRECT DATA ENTRY DEVICES IN PLACES; SCHOOL AS A CASE STUDY
1.FID Card Readers:
Teachers and staff can have RFID cards that they tap or swipe to sign in and
out. Similarly, students can
have RFID student IDs for class attendance. This provides a quick and
automated way to track attendance.
2.Biometric Scanners:
Fingerprint or facial recognition scanners can be installed for staff and teacher
sign-ins, as well as for student
attendance. Biometric data provides a secure and reliable way to track
attendance.
3.Mobile Apps or Tablets:
Teachers and staff can use dedicated mobile apps or tablets to digitally mark
attendance. Students can use
their student IDs or QR codes scanned by teachers using tablets or
smartphones.
4.Barcode Scanners:
Each staff member and student can have a barcode on their ID cards, which
teachers can scan using
handheld barcode scanners to mark attendance quickly.
5.Smart Cards with Contactless Technology:
Contactless smart cards that teachers and students can tap on readers to
register attendance. This
technology is fast and reliable.
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6.Online Portal or Web-based System:
Teachers can use a web-based portal to mark attendance, either through
computers or tablets, where they
select students' names to record their presence.
7.Automated Student ID Scanners:
Devices placed at the entrance can automatically scan student IDs as they
enter the premises, recording
attendance in real-time.
USE OF DIRECT DATA ENTRY DEVICES IN PLACES; SCHOOL AS A CASE STUDY
Gains for the School
•Efficiency: Streamlining attendance processes saves time and reduces errors.
•Accuracy: More accurate attendance records benefit administrative tasks and
data
analysis.
•Integration: Direct data entry devices can integrate with existing systems,
enhancing overall school management.
Potential Losses for the School

•Initial Investment: There could be significant upfront costs for equipment and
software.
•Dependency on Technology: Reliability on technology might pose challenges
if
systems fail or encounter technical issues.
•Training Needs: Training staff and students to use new devices or apps can
require
time and resources.
INTERACTIVE BOARD IN SCHOOL
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While not a traditional direct data entry device like a keyboard or
scanner, an interactive board serves as an interactive interface that facilitates
the manipulation and interaction of digital information, making it a valuable
tool for educational settings
POTENTIAL BENEFITS FOR A SCHOOL USING INTERACTIVE BOARD
Enhanced Engagement: Interactive whiteboards can captivate students'

attention and
increase engagement through dynamic visuals, multimedia content, and
interactive learning
activities.
Improved Collaboration: These boards encourage collaboration by allowing
multiple
students to interact simultaneously, fostering group work and discussion.
Interactive Learning: Teachers can create interactive lessons, quizzes, and
games, making
learning more interactive and adaptable to different learning styles.
Access to Diverse Resources: Teachers can access and display a wide range of
resources,
including educational software, videos, internet content, and applications,
enriching the
learning experience.
Real-Time Feedback: Teachers can receive instant feedback from students'
interactions,
gauging comprehension and adjusting the lesson accordingly.
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POTENTIAL CHALLENGES
Training Requirements: Teachers might require training to effectively utilize

the features and
functionalities of interactive whiteboards, potentially leading to a learning
curve.
Technical Issues: Hardware or software malfunctions, connectivity issues, or
compatibility
problems could disrupt lessons, requiring technical support and
troubleshooting.
Dependency on Technology: Lessons might become overly reliant on the
whiteboards,
leading to challenges if they malfunction or if there are resource constraints.
Integration with Curriculum: Integrating interactive whiteboards effectively
into the
curriculum requires thoughtful planning and alignment with educational goals.
Cost Considerations: Acquiring and maintaining interactive whiteboards could
pose
significant financial expenses for the school district.

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DIRECT DATA ENTRY DEVICES

DIRECT DATA ENTRY DEVICES

1. Magnetic Stripe Reader

3. Contactless Card Reader

4. Magnetic Ink Character Reader

or dirt affecting readability.

6. Optical Mark Reader (OMR) detects marks made in predefined areas

Uses: Multiple-choice exams, surveys, voting ballots

7. Optical Character Reader (OCR) Recognizes printed or handwritten

Potential Losses for the School

Enhanced Engagement: Interactive whiteboards can captivate students'

Training Requirements: Teachers might require training to effectively utilize

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