Children Education Allowance (CEA) and Hostel Subsidy

Consolidated instructions on Children Education Allowance and Hostel Subsidy

applicable w.e.f. 01 July 2017, as per 7th CPC Orders, in supersession of all earlier
OMs are as under:
a. The reimbursement of CEA/ Hostel Subsidy can be claimed only for two eldest
surviving children with the exception that in case the second child birth results in
twins/multiple birth. In case of failure of sterilization operation, the CEA/ Hostel
Subsidy would be admissible in respect of children born out of the first instance of
such failure beyond the usual two children norm.
b. The amount for reimbursement of CEA will be Rs.2,250/- p.m. (fixed) per child.
This amount of Rs.2,250/- is fixed irrespective of the actual expenses incurred by
the officer. In order to claim reimbursement of CEA, the officer should produce a
certificate issued by the Head of the Institution for the period / year for which claim
has been preferred. The certificate should confirm that the child studied in the
school during the previous academic year. In case certificate cannot be obtained,
self-attested copy of the report card or self-attested fee receipt(s)(including e-
receipt(s)) confirming/indicating that the fee deposited for entire academic year, can
be produced as a supporting document to claim CEA. The period/year means
academic year i.e. twelve months of complete academic session.
c. The amount of ceiling of Hostel Subsidy is Rs.6750/-p.m. In order to claim
reimbursement of Hostel Subsidy for an academic year, a similar certificate from
the Head of Institution confirming that the child studied in the school will suffice,
with additional requirement that the certificate should mention the amount of
expenditure incurred by the officer towards lodging & boarding in the residential
complex. In case such certificate cannot be obtained, self attested copy of the report
card and original fee receipt (s)/e-receipt (s), which should indicate the amount of
expenditure incurred by the officer towards lodging and boarding in the residential
complex, can be produced for claiming Hostel Subsidy. The expenditure on lodging
and boarding or the ceiling of Rs.6,750/- as mentioned above, whichever is lower

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 shall be paid to the employee as Hostel subsidy. The period / year will mean the
same as explained above in clause (b) of this Para.
d. The reimbursement of CEA for Divyaang children of the officer shall be payable at
double the normal rates of CEA prescribed above in clause (b) i.e. Rs.4,500/- p.m.
(fixed).
e. The above rates/ceiling would be automatically raised by 25% every time the
Dearness Allowance on the revised pay structure goes up by 50%.
f. The Hostel Subsidy and Children Education Allowance can be claimed
concurrently.
g. In case both spouses are Government servants, only one of them can avail
reimbursement under Hostel Subsidy and Children Education Allowance.
h. The reimbursement of Children Education Allowance and Hostel Subsidy will be
done just once in financial year after completion of financial year.
i. Hostel subsidy is applicable only in respect of the child studying in a residential
educational institution located at least 50 km from the residence of the officer.
j. The reimbursement of CEA and Hostel Subsidy shall have no nexus with the
performance of the child in the class. In other words, even if the child fails in a
particular class, the reimbursement of CEA / Hostel Subsidy shall not be stopped.
However, if the child is admitted in the same class in another school, although the
child has passed out of the same class in the previous school or in the mid -session,
CEA shall not be reimbursable.
k. lf the officer dies while in service, the CEA or Hostel Subsidy shall be admissible in
respect of his/her children subject to observance of other conditions for its grant
provided the wife/husband of the deceased is not employed in service of the Central
Govt, State Government, Autonomous body, PSU, any Semi Government
Organization such as Municipality, Port Trust Authority or any other organization
partly or fully funded by the Central Govt /State Governments. In such cases, the
CEA / Hostel Subsidy shall be payable to the children till such time the employee
would have actually received the same, subject to the condition that other terms
and conditions are fulfilled. The payment shall be made by the office in which the

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 Government servant was working prior to his death and will be regulated by the
other conditions, laid down in this OM.
l. In case of retirement, discharge, dismissal or removal from service, CEA / Hostel
Subsidy shall be admissible till the end of the academic year in which the officer
ceases to be in service due to retirement, discharge, dismissal or removal from
service, in course of an academic year. The payment shall be made by the office in
which the officer worked prior to these events and will be regulated by the other
conditions, laid down in this OM.
m. The upper age limit for Divyaang children has been set at 22 years. In the case of
other children, the age limit will be 20 years or till the time of passing 12th class
whichever is earlier. There shall be no minimum age criteria.
n. Reimbursement of CEA and Hostel Subsidy shall be applicable for children from
class nursery to twelfth including classes eleventh and twelfth held by junior
colleges or schools affiliated to Universities or Boards of Education.
o. CEA is allowed in case of children studying through "Correspondence or Distance
learning" subject to other conditions, laid down herein.
p. The CEA and Hostel subsidy is admissible in respect of children studying from two
classes before class one to 12th standard and also for the initial two years of
Diploma/certificate course from polytechnic/ ITI / Engineering College, if the child
pursues the course after passing 10thstandard and the officer has not been granted
CEA/Hostel Subsidy in respect of the child for studies in 11th and 12thstandard.
q. In respect of Schools/Institutions at Nursery, Primary and Middle level not affiliated
to any Board of Education, the reimbursement under the scheme may be allowed
for children studying in a recognized School/Institution. Recognized
School/Institution in this regard means a Government School or any Education
Institution whether in receipt of Government aid or not recognized by the Central or
State Government or Union Territory Administration or by University or a
recognized educational authority having jurisdiction over the area where the
institution/school is situated.
r. In case of Divyaang child studying in an Institution i.e. aided or approved by the
Central/State or Government UT Administration or whose fees approved by any of
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 these authorities, the CEA paid by the officer shall be reimbursed irrespective of
whether the Institution is 'recognized' or not. In such cases the benefits will be
admissible till child attains the age of 22 years.
s. CEA is payable for children of all Army officers including citizens of Nepal and
Bhutan who are employees of Government of India and whose children are studying
in the native place. However, a certificate may be obtained from the concerned
Indian Mission that the school is recognized by the educational authority having
jurisdiction over the area where the institution is situated.
t. CEA or Hostel Subsidy shall be admissible to the officers while he/she is on duty or
is under suspension or is on leave (including extra ordinary leave, provided that
during any period which is treated as 'dies non', the officer shall not be eligible for
CEA and Hostel Subsidy for that period.

Auth.: GoI, MoD ID No.: 1(23)/2017/D(Pay/Services) dated 02 Aug 2018 along with
DoP& T OM No. A-27012/02/2017- Estt. (AL) dated 16/17 July 2018 and AG's
Branch, ADGPS, IHQ of MoD (Army) letter No. A/32813/Circular/AG/PS-
3(a)/01/2018 dated 21 Aug 2018.

Proforma for claiming Children Education Allowance

1. Certified that my child/children mentioned below in respect of whom CEA is

claimed, is/are wholly dependent upon me and CEA is claimed for one/two eldest
surviving child/children.
(exception only in case second child birth child results in twins/ multiple birth)
01 02 03 04 05 06 07
Child DOB School/ Class Monthly Academic year
Amount
Name College in CEA of CEA claimed
in which which admissible
studying studying

2. Certified that:
i. My wife/husband is/is not a Central Govt employee.
ii. My wife/husband is a Central Govt employee but she/he will not claim CEA in
respect of our child/children.
iii. My wife/husband is employed with_____(employer other than Central Govt). She/He
is/ is not entitled to claim CEA in respect of our child/children.

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3. Certified that I/my wife/husband has not claimed and will not claim CEA in respect
of child/children mentioned above.
4. Certified that during the period covered by the claim, the child/children attended
the school regularly and did not absent himself/herself/ themselves from the school
without proper leave for a period exceeding one month.
5. Certified that my child /children, in respect of whom CEA is claimed, is/are not
admitted in the same class in another school on passing the same class in the
previous school or in the mid session.
6. Certified that my child/children, in respect of whom CEA is claimed, are studying in
the school(s) which is/are recognized schools. (Means a Government School or any
Education Institution whether in receipt of Government aid or not recognized by the
Central or State Government or Union Territory Administration or by University or a
recognized educational authority having jurisdiction over the area where the
institution/school is situated).
7. My child/ children is/are Divyaang child/children and is/are studying in an
Institution i.e. aided or approved by the Central/State or Government UT
Administration or whose fees are approved by any of these authorities irrespective
of whether the institution is ‘recognized’ or not.
8. In the event of any change in the particulars given above, which affects my
eligibility of CEA, I undertake to intimate the same promptly and also to refund
excess payments, if any made.
Place:
Date:
Signature of the Officer______________
Rank and Name in Block letters_______
Personal No.______________________
CDA Account No.______________
Unit____________________________

Self Declaration

I, Personal No._____ Rank______ Name _____________ Regt/ Unit __________ do

hereby certify that my son/ daughter (Name) _____________________has studied in
class_____Sec____Roll No._______ during the previous academic year______ in
______________________school.
In the event of any change in the particulars given above which effect my eligibility
for Children Education Allowance, I undertake to intimate the same promptly and
refund excess payment, if any made to me.
Place:
Date:
Signature of the Officer____________

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 Rank and Name in Block letters_______
Personal No.______________________
CDA Account No.______________
Unit____________________________

Proforma for claiming Hostel Subsidy

1. Certified that my child/children mentioned below in respect of whom Hostel

Subsidy is claimed, is/are wholly dependent upon me and was/were admitted to
hostel of the school on ______. (certificate from the Head of the School attached)
Hostel Subsidy is claimed for one/two eldest surviving child/ children. (exception
only in case second child birth child results in twins/ multiple birth.)

01 02 03 04 05 06 07
School/ Monthly Amount
Name Date Class in
College in Hostel Academic of Hostel
of of Which
which Subsidy year Subsidy
Child Birth studying
studying Admissible claimed

2. Certified that:
i. My wife/husband is/is not a Central Govt employee.
ii. My wife/husband is a Central Govt employee but she/he will not claim Hostel
Subsidy in respect of our child/children.
iii. My wife/husband is employed with_____(employer other than Central Govt).
She/He is/ is not entitled to claim Hostel Subsidyin respect of our child/children.
iv. Certified that I/my wife/husband has not claimed and will not drawHostel
Subsidy in respect of child/children mentioned above.
v. Certified that my child/children in respect of whom Hostel Subsidy is claimed,
is/are studying in a residential educational institution, which is located 50 Kms
away from my residence.
vi. Certified that my child /children, in respect of whom Hostel Subsidy is
claimed, is/are not admitted in the same class in another school on passing the
same class in the previous school or in the mid session.
vii. Certified that my child/ children in respect of whom Hostel Subsidy is claimed,
are studying in the school(s) which is/are recognized schools. (i.e. a Government
School or any Education Institution whether in receipt of Government aid or not
recognized by the Central or State Government or Union Territory Administration or
by University or a recognized educational authority having jurisdiction over the area
where the institution/school is situated.)

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viii. I undertake to inform my employer forthwith in the event of my withdrawing
the child from the hostel and also in the event of any change in the particulars
mentioned earlier.

Place:
Date:
Signature of the Officer_______
Rank and Name in Block letters_
Personal No._________________
CDA Account No.______________
Unit____________________________

Certificate from Head of Institution/School

(For Reimbursement of CEA/Hostel Subsidy)
GoI, MoP, PG &Pensions,DoPT Order No.A/27012/02/2017-Estt.(AL)dated 16 Aug
2017

Ref No._____ Date_____

1. It is certified that, Master/ Kumari _____________ having Admission No___ Date

of Birth(DOB)____ Son/Daughter of Mr/Mrs___________________________ was
studying in Class_____Section_____ Roll No_____ during previous Academic Year
from_______to________ School/Institution(Name______) vide affiliation Regd
No/Code_________ and pattern_________Curriculum.
2. The child/ children has/have been admitted in the School/*hostel on
_________.
3. *The amount of expenditure incurred towards Lodging/Boarding in the
Residential Complex is Rs.____ (In words___________________________________)

*(to be filled in case claiming Hostel Subsidy)

Place:
Date:

Signature of Principal
(Affix School Stamp)

Auth.: MoD letter No 1(23)/2017/D(Pay/Services) dated 15 Sept 2017, IHQ of

MoD(Army) letter No. A/32813/Circular/AG/PS-3(a)/01/2017 dated 11 Jan 2018.

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 CEA and Hostel Subsidy Claim in a nutshell.
applicable w.e.f. 01 July 2017

1. CEA is admissible @ Rs. 2,250/ p.m. and Hostel Subsidy is admissible @ Rs.
4,500/- p.m.
2. Hostel Subsidy and Children Education Allowance can be claimed concurrently.
3. CEA is to be claimed and paid after completion of Academic Year and will be done
just once in a financial year after completion of Financial Year.
4. Amount should not be more than amount declared by GoI.
5. Only for two class before Class 1.
6. Not more than two surviving children during entire service or not more than three
(3) children if second birth is twin.
7. Age limit will be 20 years or till the time of passing 12th class whichever is earlier.
In case of Divyang Child, Age limit will be 22 years or till the time of passing 12th
class whichever is earlier.(Part II Order for Declaration of Divyang Child or any
medical claim in this regard is required)
8. No minimum age criteria.
9. If Officer dies while in service, CEA and Hostel Subsidy shall be payable to the
children till Age of 20 years or till the time of passing 12th class whichever is
earlier.
10. Admissible on duty or is under suspension or is on leave including extra
ordinary leave.
11. Non admissible during 'dies non’ period.
12. Forward Part II Order for child/ren birth with reference to Name and Date of
Birth.
13. When DA crossed 50% rate of CEA will be increased by 25%.
14. Certificate issued by the Head of the Institute for the period/year for which the
CEA claim has been preferred.
OR
15. Self attested copy of the report card/Fee Receipt/ E-receipt for complete twelve
months of academic session.
16. In case the officer is a citizen of Nepal or Bhutan, a certificate from the
concerned Indian Mission that ‘the school is recognized by the educational
authority having jurisdiction over the area where the school/ institute is situated’
is required.