A SEMINAR REPORT ON

“Material Management in Construction”

SUBMITTED IN THE PARTIAL FULFILLMENT OF

REQUIREMENTS FOR THE AWARD OF DEGREE OF

MASTERS OF ENGINEERING (CONSTRUCTION &

MANAGEMENT) OF

SAVITRIBAI PHULE PUNE UNIVERSITY

BY
Mr: Vipul Sonawane

EXAM SEAT NO
10129
UNDER THE
GUIDANCE OF
Prof. Aditya Desai

DEPARTMENT OF
CIVILENGINEERING TSSM's

PADMABHOOSHAN VASANTDADA PATIL

INSTITUTE OF TECHNOLOGY, PUNE-21

YEAR 2022-2023
 TSSM's

Padmabhooshan Vasantdada Patil Institute of

Technology Pune-411021

DEPARTMENT OF CIVIL

ENGINEERING

CERTIFICATE

This is to certify that,

Mr: Vipul Sonawane

Has satisfactorily carried out & completed the Seminar entitled,

“Material Management in Construction”

This work is being submitted as the part of term work for the Subject M.E. Seminar. It is
submitted in the partial fulfillment of the prescribed syllabus of Savitribai Phule Pune
University, for the academic year 202-23 for M.E. (Civil-Construction Management)
course.

Prof Aditya Desai Dr.V.O.Biradar Dr. D.B.Jasutkar Dr. R.S.Pawar

Guide P.G.Coordinator H.O.D. Principal

 ACKNOWLEDGEMENT

I wish to express my deep sense of gratitude towards my guide Prof. Aditya Desai
(Civil Engineering Department) for giving me an opportunity to work on this
topic. They have always encouraged me with new ideas & helped me to develop
interest in this field. There valuable inputs, precise guidance, unremitting
encouragement & vigilant supervision were instrumental in carrying out this topic.
I would also like to thank Dr. R.S.Pawar (Principal, PVPIT), Dr.D.B. Jasutkar
(H.O.D. Civil Engineering Department, PVPIT), Dr.V.O.Biradar (PG
Coordinator), & all Civil Engineering faculties for their kind advice & support. I
also thankful to my parents for their moral support, motivation & encouragement.
Thank you.

Mr. Vipul Sonawane

 ABSTRACT

To fill a void created by the absence of proper materials management on construction

sites. To managing a productive and cost efficient site efficient material management is
very essential. Research has shown that construction materials and equipment may
constitute more than 70% of the total cost for a typical construction project. Therefore
the proper management of this single largest component can improve the productivity
and cost efficiency of a project and help ensure its timely completion. One of the major
problems in delaying construction projects is poor materials and equipment management
 CONTENTS

Acknowledgement i
Abstract ii
List of Figures. iii
1.0 INTRODUCTION 01-
07
1.01 Introduction of the Project Work 01
1.02 Components of material management 02
1.03 Objectives 03
1.04 The functions of materials management 03

1.05 Project Management 04

1.06 Planning 04
1.07 Procedure of Material Purchasing 04
1.08 Receive 05
1.09 Inspection
05
1.10 Stacking and Storage
05
1.11 Issuing Material
06

2.0 LITERATURE REVIEW 07

3.0 CONCLUSSION 08

4.0 REFERENCES 09
 LIST OF FIGURES

Fig. Description Page

no. no.
1 Process of Material Management 2
2 Material management flow 6
1.0 INTRODUCTION

1.01 Introduction of the Project Work

Materials management is a process for planning, executing and controlling field and
office activities in construction. The goal of materials management is to insure that
construction materials are available at their point of use when needed. The materials
management system attempts to insure that the right quality and quantity of materials
are appropriately selected, purchased, delivered and handled on site in a timely manner
and at a reasonable cost. Materials management is the system for planning and
controlling all of the efforts necessary to ensure that the correct quality and quantity
of materials are properly specified in a timely manner, are obtained at a reasonable cost
and most importantly are available at the point of use when required. Thus Materials
management is an important element in project management. Materials represent a
major expense in construction, so minimizing procurement costs improves
opportunities for reducing the overall project costs.

Poor materials management can result in increased costs during

construction. Efficient management of materials can result in substantial savings in
project costs. If materials are purchased too early, capital may be held up and interest
charges incurred on the excess inventory of materials. Materials may deteriorate during
storage or get stolen unless special care is taken. Delays and extras expenses may be
incurred if materials required for particular activities are unavailable. Ensuring a timely
flow of materials is an important concern of material management. For effectively
managing and controlling materials, the performance of materials management should
be measured. A performance measure calculates the effective working of a function.
These performance measures may differ from system to system. The measures divide
the materials management system in parts and make the working of the system more
efficient. When joined, the measures make the complete materials management system.
1.02 Components of material management are
 Material estimation, budgeting, planning and programming.
 Scheduling , purchasing and procurement
 Receiving and inspection.
 Inventory control, storage and warehousing
 Material handling and transport
 Make and Buy Decision
 Coding and Classification of Material
 Forecasting and Planning
 Waste management

Fig.1 Process of Material Management

1.03 Obejectives
 Efficient materials planning
 Buying or Purchasing
 Procuring and receiving
 Storing and inventory control
 Supply and distribution of materials
 Quality assurance
 Good supplier and customer relationship
 Improved departmental efficiency
To fulfill all these objectives, it is necessary to establish harmony and good co-
ordination between all the employees of material management department and this
department should have good co-ordination with the other departments of the
organization to serve all production centers.

1.04 The functions of materials management

In order to fulfill the objectives of materials management as stated above to meet the basic
objectives and goals, the functions of the materials management are also categorized as
primary and secondary functions.
(I) Primary Functions
To meet the primary objectives, the primary functions of the materials management are
given as follows:
 Materials Requirements Planning (MRP)
 Purchasing
 Inventory Planning and Control
 Ascertaining and Maintaining the Flow and Supply of Materials
 Quality Control of Materials
 Departmental Efficiency

(II) Secondary Functions

 Standardization and Simplification
1.05 Project Managment
Special training sessions should be arranged on site to update the workers
regarding the latest techniques. Plant and machinery should be updated regularly
in order to avoid any break down. Workers and contractors should be guided
for correct methodology to execute a particular task. Regular check should be
kept on planning so as to overcome any error. Proper supervision should be done
on site to improve the level of workmanship. Taylor (1913) pointed out that the
economic losses caused by material waste are smaller than those related to the
inefficiency of human work. Ford (1927) also suggested that human work should
be the focus of waste convention since the value of materials depends, to a great
extent, on the work that has been spent on them. Berliner B. says project control
in many companies is based mostly on financial performance measures, which
tend to be backward focused and do not make it easy to trace operational costs.

1.06 Planning
The most commonly used basis for planning things out for the project is the BOQ
prepared by the client. Companies may have two major levels in planning- micro
and macro level. Time, cost, material and labour are the four major types of
planning undertaken on sites. The planning should be revised as frequently as
possible in order to monitor whether work is progressing as planned.

1.07 Procedure of Material Purchasing

Step 1 – Material Indent
Step 2 – Enquiry to Vendors
Step 3 – Vendor Comparison
Step 4 – Vendor Selection and Negotiations
Step 5 – Purchase Order
Step 6 – Vendor Evaluation
1.08 Receive

1. Receipt from outside suppliers

2. Receipts from internal divisions.
System of receipt starts even before the material reaches the site. The three documents
that should be dispatched are copy of purchase order, supplier’s advice document and
the consignment note. This enables the Stores manager to organize and plan for
clearances of materials.
For receipt from internal divisions, usually transfer notes and return to stores documents
are used.

1.09 Inspection
Inspection can happen in two ways
1. Pre- dispatch inspection
2. Inspection on site
It is the responsibility of the inspector to inspect all materials delivered to the site prior
to their being used in the work. It is desirable to perform inspection of materials or
fabricated products prior to their delivery at site. E.g.: precast members. The inspector
shall have rights to reject faulty material and have it removed from site. With respect to
manufactured goods, the quality requirements should be specified in the purchase order.
Methods of Inspection
There are three methods of inspection:
1. Visual

2. Tactile

3. Statistical

1.10 Stacking and Storage

Types of physical storage system on site vary according to the space availability and
company practices. Industrial guidelines are also taken into consideration for the
stacking and storage of particular materials. Materials are most often classified as per
the comfort level of working of the workers. Basic categories followed are civil,
electrical, plumbing, finishes, construction chemicals, miscellaneous. The materials are
also often stacked as per the specification of the vendor or manufacturer.
1. The materials should not be affected by impurities or atmospheric agencies.
2. Materials like cement should must be stored in covered sheds and stacked on timber
raised platforms.
3. Reinforcing bars should be stacked yards away from moisture to prevent rusting and
also away from oil and lubricants. Bars of different classification, sizes and lengths
should be stored separately to facilitate issues.

1.11 Issuing Material

1. Issues to consuming departments

2. Issues to outside suppliers for processing or conversion. Issuing on site does

not happen in the case of all construction materials. In the case of sand or
aggregate, the materials are consumed as and when required corresponding to the
progress of the project. For other materials, issues are based on production
programs. Based on this and the bill of materials, work orders are printed, listing
for each material, quantity to be issued against each component requiring that
material. This automatically controls consumption.

Fig 2 Material management flow

2.0 LITERATURE REVIEW

Material management can be defined as a process that coordinates planning,

assessing the requirement, sourcing, purchasing, transporting, storing and
controlling of materials, minimizing the wastage and optimizing the profitability
by reducing cost of material. Building materials account for 60 to 70 percent of
direct cost of a project or a facility, the remaining 30 to 40 percent being the
labour cost.
 3.0 CONCLUION

 There should be a centralized material management team co-ordination

between the site and the organization.
 Proper control, tracking and monitoring of the system is required.
 Awareness and accountability should be created within the organization
 Firms employing proper material management system are seen to have
increased their overall efficiency by 35%.

\
4.0 REFERENCES

1. Acharya, Jitendra. , Thesis Materials management for the construction sector,

CEPT.
2. Agarwal, Anil. (2001), “Benchmarking wastage control of construction
materials”, NICMAR journal of Construction Management, Vol 16, No.1 ,
January 2001
3. Baldva, Surbhi. (1997) Thesis , Material management in construction industry,
CEPT
4. Buffa, Elwood. , Production inventory systems: planning and control
5. Bhatt, Navjot Singh. , Thesis , Material planning and control, CEPT
6. Chandani, Kansara. (2007), “ Identification of material wastage in residential
buildings” , NICMAR journal of Construction Management, Vol 13, No.1 ,
January 2007
7. Chandler, Ian. , Material management on building sites.
8. Eduardo, L. , “Material waste in building industry : Main causes and
prevention” , Journal of Construction Engineering and management, Vol 12,
No.4, July 2002
9. Gopalkrishnan, K. , Sundersan, M. , Material management
10. Shah , K.C.(1993), “ Material management” , All India Council of Technical
education
11. Vaid,K.N.(1997) , “ Waste control of building materials in construction of
mass housing projects” , NICMAR journal of Construction Management, Vol
2, No.3 , January 1997
12. Ward, Wendy. ,” Resource management” , Concrete construction, Jan 2006