39 Tan V Sycip
39 Tan V Sycip
39 Tan V Sycip
FIRST DIVISION
PANGANIBAN, CJ.:
For stock corporations, the "quorum" referred to in Section 52 of the Corporation Code is
based on the number of outstanding voting stocks. For nonstock corporations, only those
who are actual, living members with voting rights shall be counted in determining the
existence of a quorum during members' meetings. Dead members shall not be counted.
The Case
The present Petition for Review on Certiorari[1] under Rule 45 of the Rules of Court seeks
the reversal of the January 23[2] and May 7, 2002,[3] Resolutions of the Court of Appeals
(CA) in CA-GR SP No. 68202. The first assailed Resolution dismissed the appeal filed by
petitioners with the CA. Allegedly, without the proper authorization of the other
petitioners, the Verification and Certification of Non-Forum Shopping were signed by only
one of them -- Atty. Sabino Padilla Jr. The second Resolution denied reconsideration.
The Facts
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chaired by Atty. Sabino Padilla Jr. over the objection of Atty. Antonio C. Pacis, who argued
that there was no quorum.[7] In the meeting, Petitioners Ernesto Tanchi, Edwin Ngo,
Virginia Khoo, and Judith Tan were voted to replace the four deceased member-trustees.
When the controversy reached the Securities and Exchange Commission (SEC), petitioners
maintained that the deceased member-trustees should not be counted in the computation of
the quorum because, upon their death, members automatically lost all their rights
(including the right to vote) and interests in the corporation.
SEC Hearing Officer Malthie G. Militar declared the April 6, 1998 meeting null and void
for lack of quorum. She held that the basis for determining the quorum in a meeting of
members should be their number as specified in the articles of incorporation, not simply
the number of living members.[8] She explained that the qualifying phrase "entitled to
vote" in Section 24[9] of the Corporation Code, which provided the basis for determining a
quorum for the election of directors or trustees, should be read together with Section 89.[10]
The hearing officer also opined that Article III (2)[11] of the By-Laws of GCHS, insofar as
it prescribed the mode of filling vacancies in the board of trustees, must be interpreted in
conjunction with Section 29[12] of the Corporation Code. The SEC en banc denied the
appeal of petitioners and affirmed the Decision of the hearing officer in toto.[13] It found to
be untenable their contention that the word "members," as used in Section 52[14] of the
Corporation Code, referred only to the living members of a nonstock corporation.[15]
As earlier stated, the CA dismissed the appeal of petitioners, because the Verification and
Certification of Non-Forum Shopping had been signed only by Atty. Sabino Padilla Jr. No
Special Power of Attorney had been attached to show his authority to sign for the rest of
the petitioners.
Issues
"Petitioners principally pray for the resolution of the legal question of whether
or not in NON-STOCK corporations, dead members should still be counted in
determination of quorum for purposed of conducting the Annual Members'
Meeting.
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"Petitioners have maintained before the courts below that the DEAD members
should no longer be counted in computing quorum primarily on the ground that
members' rights are "personal and non-transferable" as provided in Sections 90
and 91 of the Corporation Code of the Philippines.
"The SEC ruled against the petitioners solely on the basis of a 1989 SEC
Opinion that did not even involve a non-stock corporation as petitioner GCHS.
"The Honorable Court of Appeals on the other hand simply refused to resolve
this question and instead dismissed the petition for review on a technicality –
the failure to timely submit an SPA from the petitioners authorizing their co-
petitioner Padilla, their counsel and also a petitioner before the Court of
Appeals, to sign the petition on behalf of the rest of the petitioners.
"Petitioners humbly submit that the action of both the SEC and the Court of
Appeals are not in accord with law particularly the pronouncements of this
Honorable Court in Escorpizo v. University of Baguio (306 SCRA 497), Robern
Development Corporation v. Quitain (315 SCRA 150,) and MC Engineering,
Inc. v. NLRC, (360 SCRA 183). Due course should have been given the petition
below and the merits of the case decided in petitioners' favor."[17]
In sum, the issues may be stated simply in this wise: 1) whether the CA erred in denying
the Petition below, on the basis of a defective Verification and Certification; and 2) whether
dead members should still be counted in the determination of the quorum, for purposes of
conducting the annual members' meeting.
Procedural Issue:
Verification and Certification
of Non-Forum Shopping
The Petition before the CA was initially flawed, because the Verification and Certification
of Non-Forum Shopping were signed by only one, not by all, of the petitioners; further, it
failed to show proof that the signatory was authorized to sign on behalf of all of them.
Subsequently, however, petitioners submitted a Special Power of Attorney, attesting that
Atty. Padilla was authorized to file the action on their behalf.[18]
In the interest of substantial justice, this initial procedural lapse may be excused. [19] There
appears to be no intention to circumvent the need for proper verification and certification,
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which are aimed at assuring the truthfulness and correctness of the allegations in the
Petition for Review and at discouraging forum shopping.[20] More important, the
substantial merits of petitioners' case and the purely legal question involved in the Petition
should be considered special circumstances[21] or compelling reasons that justify an
exception to the strict requirements of the verification and the certification of non-forum
shopping.[22]
Main Issue:
Basis for Quorum
Generally, stockholders' or members' meetings are called for the purpose of electing
directors or trustees[23] and transacting some other business calling for or requiring the
action or consent of the shareholders or members,[24] such as the amendment of the articles
of incorporation and bylaws, sale or disposition of all or substantially all corporate assets,
consolidation and merger and the like, or any other business that may properly come before
the meeting.
Under the Corporation Code, stockholders or members periodically elect the board of
directors or trustees, who are charged with the management of the corporation.[25] The
board, in turn, periodically elects officers to carry out management functions on a day-to-
day basis. As owners, though, the stockholders or members have residual powers over
fundamental and major corporate changes.
While stockholders and members (in some instances) are entitled to receive profits, the
management and direction of the corporation are lodged with their representatives and
agents -- the board of directors or trustees.[26] In other words, acts of management pertain
to the board; and those of ownership, to the stockholders or members. In the latter case, the
board cannot act alone, but must seek approval of the stockholders or members.[27]
Conformably with the foregoing principles, one of the most important rights of a qualified
shareholder or member is the right to vote -- either personally or by proxy -- for the
directors or trustees who are to manage the corporate affairs.[28] The right to choose the
persons who will direct, manage and operate the corporation is significant, because it is the
main way in which a stockholder can have a voice in the management of corporate affairs,
or in which a member in a nonstock corporation can have a say on how the purposes and
goals of the corporation may be achieved.[29] Once the directors or trustees are elected, the
stockholders or members relinquish corporate powers to the board in accordance with law.
In the absence of an express charter or statutory provision to the contrary, the general rule
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is that every member of a nonstock corporation, and every legal owner of shares in a stock
corporation, has a right to be present and to vote in all corporate meetings. Conversely,
those who are not stockholders or members have no right to vote.[30] Voting may be
expressed personally, or through proxies who vote in their representative capacities.[31]
Generally, the right to be present and to vote in a meeting is determined by the time in
which the meeting is held.[32]
"Section 52. Quorum in Meetings. – Unless otherwise provided for in this Code
or in the by-laws, a quorum shall consist of the stockholders representing a
majority of the outstanding capital stock or a majority of the members in the
case of non-stock corporations."
In stock corporations, the presence of a quorum is ascertained and counted on the basis of
the outstanding capital stock, as defined by the Code thus:
The right to vote is inherent in and incidental to the ownership of corporate stocks.[33] It is
settled that unissued stocks may not be voted or considered in determining whether a
quorum is present in a stockholders' meeting, or whether a requisite proportion of the stock
of the corporation is voted to adopt a certain measure or act. Only stock actually issued and
outstanding may be voted.[34] Under Section 6 of the Corporation Code, each share of
stock is entitled to vote, unless otherwise provided in the articles of incorporation or
declared delinquent[35] under Section 67 of the Code.
Neither the stockholders nor the corporation can vote or represent shares that have never
passed to the ownership of stockholders; or, having so passed, have again been purchased
by the corporation.[36] These shares are not to be taken into consideration in determining
majorities. When the law speaks of a given proportion of the stock, it must be construed to
mean the shares that have passed from the corporation, and that may be voted.[37]
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"Where the articles of incorporation provide for non-voting shares in the cases
allowed by this Code, the holders of such shares shall nevertheless be entitled to
vote on the following matters:
Taken in conjunction with Section 137, the last paragraph of Section 6 shows that the
intention of the lawmakers was to base the quorum mentioned in Section 52 on the number
of outstanding voting stocks.[38]
Under Section 52 of the Corporation Code, the majority of the members representing the
actual number of voting rights, not the number or numerical constant that may originally
be specified in the articles of incorporation, constitutes the quorum.[41]
The March 3, 1986 SEC Opinion[42] cited by the hearing officer uses the phrase "majority
vote of the members"; likewise Section 48 of the Corporation Code refers to 50 percent of
94 (the number of registered members of the association mentioned therein) plus one. The
best evidence of who are the present members of the corporation is the "membership
book"; in the case of stock corporations, it is the stock and transfer book.[43]
Section 25 of the Code specifically provides that a majority of the directors or trustees, as
fixed in the articles of incorporation, shall constitute a quorum for the transaction of
corporate business (unless the articles of incorporation or the bylaws provide for a greater
majority). If the intention of the lawmakers was to base the quorum in the meetings of
stockholders or members on their absolute number as fixed in the articles of incorporation,
it would have expressly specified so. Otherwise, the only logical conclusion is that the
legislature did not have that intention.
Having thus determined that the quorum in a members' meeting is to be reckoned as the
actual number of members of the corporation, the next question to resolve is what happens
in the event of the death of one of them.
In stock corporations, shareholders may generally transfer their shares. Thus, on the death
of a shareholder, the executor or administrator duly appointed by the Court is vested with
the legal title to the stock and entitled to vote it. Until a settlement and division of the
estate is effected, the stocks of the decedent are held by the administrator or executor.[44]
On the other hand, membership in and all rights arising from a nonstock corporation are
personal and non-transferable, unless the articles of incorporation or the bylaws of the
corporation provide otherwise.[45] In other words, the determination of whether or not
"dead members" are entitled to exercise their voting rights (through their executor or
administrator), depends on those articles of incorporation or bylaws.
Under the By-Laws of GCHS, membership in the corporation shall, among others, be
terminated by the death of the member.[46] Section 91 of the Corporation Code further
provides that termination extinguishes all the rights of a member of the corporation, unless
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Applying Section 91 to the present case, we hold that dead members who are dropped from
the membership roster in the manner and for the cause provided for in the By-Laws of
GCHS are not to be counted in determining the requisite vote in corporate matters or the
requisite quorum for the annual members' meeting. With 11 remaining members, the
quorum in the present case should be 6. Therefore, there being a quorum, the annual
members' meeting, conducted with six[47] members present, was valid.
Vacancy in the
Board of Trustees
As regards the filling of vacancies in the board of trustees, Section 29 of the Corporation
Code provides:
Undoubtedly, trustees may fill vacancies in the board, provided that those remaining still
constitute a quorum. The phrase "may be filled" in Section 29 shows that the filling of
vacancies in the board by the remaining directors or trustees constituting a quorum is
merely permissive, not mandatory.[48] Corporations, therefore, may choose how vacancies
in their respective boards may be filled up -- either by the remaining directors constituting
a quorum, or by the stockholders or members in a regular or special meeting called for the
purpose.[49]
The By-Laws of GCHS prescribed the specific mode of filling up existing vacancies in its
board of directors; that is, by a majority vote of the remaining members of the board.[50]
While a majority of the remaining corporate members were present, however, the
"election" of the four trustees cannot be legally upheld for the obvious reason that it was
held in an annual meeting of the members, not of the board of trustees. We are not
unmindful of the fact that the members of GCHS themselves also constitute the trustees,
but we cannot ignore the GCHS bylaw provision, which specifically prescribes that
vacancies in the board must be filled up by the remaining trustees. In other words, these
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remaining member-trustees must sit as a board in order to validly elect the new ones.
Indeed, there is a well-defined distinction between a corporate act to be done by the board
and that by the constituent members of the corporation. The board of trustees must act, not
individually or separately, but as a body in a lawful meeting. On the other hand, in their
annual meeting, the members may be represented by their respective proxies, as in the
contested annual members' meeting of GCHS.
WHEREFORE, the Petition is partly GRANTED. The assailed Resolutions of the Court of
Appeals are hereby REVERSED AND SET ASIDE. The remaining members of the board
of trustees of Grace Christian High School (GCHS) may convene and fill up the vacancies
in the board, in accordance with this Decision. No pronouncement as to costs in this
instance.
SO ORDERED.
[2]Annex "A" of the Petition; rollo, p. 35. Penned by Justice B.A. Adefuin-de la Cruz
(Division chair) and concurred in by Justices Wenceslao I. Agnir Jr. and Josefina Guevara-
Salonga.
"1. Number - The regular members of the Corporation shall be fifteen (15) in
number and they shall constitute the Board of Trustees. Associate, non-voting
members may be admitted upon such terms as the Board of Trustees may
determine." (Memorandum for petitioners, p. 2; rollo, p. 92.)
[5] Petitioners James Tan, Paul Lee Tan, Andrew Liuson, Esther Wong, Stephen Co;
Respondents Paul Sycip and Merritto Lim and four others not parties in this Petition – John
Tan, Claro Ben Lim, Wang Ta Peng and Anita So. (Memorandum for petitioners, p. 2;
rollo, p. 92.)
[6] Wang Ta Peng, Esther Wong, Stephen Co and James L. Tan, represented by Atty. Sabino
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Padilla; Paul Lee Tan and Andrew Liuson, represented by Atty. Eduardo P. Lizares; and
Anita So, represented by Atty. Antonio C. Pacis. (Id.; id. at 92-93)
[7] See Decision dated June 21, 2000, SEC Case No. 08-98-6065, p. 2; rollo, p. 40.
[10] "Section 89. Right to vote. – The right of the members of any class or classes to vote
may be limited, broadened or denied to the extent specified in the articles of incorporation
or the by-laws. Unless so limited, broadened or denied, each member, regardless of class,
shall be entitled to one vote."
"Unless otherwise provided in the articles of incorporation or the by-laws, a member may
vote by proxy in accordance with the provisions of this Code.
[11]"Article III (2). Vacancies – Any vacancy in the Board of Trustees shall be filled by a
majority vote of the remaining members of the Board." (Cited in Decision, SEC Case No.
08-98-6065, p. 6; rollo, p. 43.)
[12]"Section 29. Vacancies in the office of director or trustee. – Any vacancy occurring in
the board of directors or trustees other than by removal by the stockholders or members or
by expiration of term, may be filled by the vote of at least a majority of the remaining
directors or trustees, if still constituting a quorum; otherwise, said vacancies must be filled
by the stockholders in a regular or special meeting called for that purpose. x x x."
(Underscoring supplied)
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[13] See SEC Order dated July 6, 2001, Annex "D" of Petition; rollo, pp. 46-51.
[14]"Section 52. Quorum in meetings. – Unless otherwise provided for in this Code or in
the by-laws, a quorum shall consist of the stockholders representing a majority of the
outstanding capital stock or a majority of the members in the case of non-stock
corporations." (Underscoring supplied)
[16] To resolve old cases, the Court created the Committee on Zero Backlog of Cases on
January 26, 2006. Consequently, the Court resolved to prioritize the adjudication of long-
pending cases by redistributing them among all the justices. This case was recently re-
raffled and assigned to the undersigned ponente for study and report.
[18] Ateneo De Naga University v. Manalo, 458 SCRA 325, May 9, 2005; Vicar
International Construction, Inc. v. FEB Leasing and Finance Corporation, 456 SCRA 588,
April 22, 2005; Alternative Center for Organizational Reforms and Development, Inc.
(ACORD) v. Zamora, 459 SCRA 578, June 8, 2005.
[19]Estares v. Court of Appeals, 459 SCRA 604, June 8, 2005; Torres v. Specialized
Packaging Development Corporation, 433 SCRA 455, July 6, 2004; National Steel Corp.
v. CA, 436 Phil. 656, August 29, 2002; Sy Chin v. Court of Appeals, 399 Phil. 442,
November 23, 2000.
[20]Pilipinas Shell Petroleum Corporation v. John Bordman Ltd. of Iloilo, Inc., GR No.
159831, October 14, 2005.
[21]In certain exceptional circumstances, the Court has allowed the relaxation of the rule
requiring verification and certification of non-forum shopping. LDP Marketing, Inc., v.
Monter, GR No. 159653, January 25, 2006 citing Uy v. Land Bank of the Philippines, 336
SCRA 419, July 24, 2000, Roadway Express, Inc. v. Court of Appeals, et al., 264 SCRA
696, November 21, 1996, and Loyola v. Court of Appeals, et al., 245 SCRA 477, June 29,
1995; Ateneo De Naga University v. Manalo, 458 SCRA 325, May 9, 2005.
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[24]See Corporation Code, Secs. 6, 16, 24, 28-30, 32, 34, 38, 40, 42-44, 46, 48, 77, 118-
120.
"Sec. 23. The board of directors or trustees. – Unless otherwise provided in this
Code, the corporate powers of all corporations formed under this Code shall be
exercised, all business conducted and all property of such corporations
controlled and held by the board of directors or trustees to be elected from
among the holders of stocks, or where there is no stock, from among the
members of the corporation x x x."
[26]
J. Campos, Jr. and M.C. Campos, The Corporation Code 341, Vol. I (1990); see also
Ramirez v. Orientalist Co., 38 Phil. 634 (1918).
[31] Id.
[32] Id.
[33] R. Lopez, The Corporation Code of the Phils. 396, Vol. I (1994).
[35] "Section 71. Effect of delinquency. – No delinquent stock shall be voted for or be
entitled to vote or to representation at any stockholders' meeting. x x x."
[36]"Section 9. Treasury shares. – Treasury shares are shares of stock which have been
issued and fully paid for but subsequently reacquired by the issuing corporation by
purchase, redemption, donation or through some other lawful means. x x x."
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"Section 57. Voting right for treasury shares. – Treasury shares shall have no voting right
as long as such stock remains in the Treasury."
[41] In Noremac, Inc. v. Centre Hill Court, Inc., (178 SE 877, March 14, 1935) the
management and control of the corporation were vested in lot owners who were members
of the corporation, by virtue of their ownership; and the bylaws provided that a quorum
should consist of members representing a majority of the lots, numbered from 1 to 30,
inclusive; but the number of lots was later reduced to 29 so the Court said that the majority
of members representing actual number of lots was a quorum.
The landmark case Avelino v. Cuenca (83 Phil. 17, March 4, 1949) can be used by analogy.
In that case, the Supreme Court said that "[t]here is a difference between a majority of "all
the members of the House" and a majority of "the House," which requires less number than
the first.
In this case, the law refers to the "majority of the members" and not the "majority of all the
members." Thus, we can use the same reasoning that the "majority of the members"
requires a lesser number than the "majority of all the members."
[42]See the Decision dated June 21, 2000, SEC Case No. 08-98-6065, pp. 3-4; rollo, pp.
41-42.
[44]SEC Letter-Opinion to Ms. Rosevelinda E. Calingasan, et al., (R. Lopez) May 14,
1993; Corporation Code, Sec. 55.
[46]
See Petition, p. 11 (citing Art. III, Amended By-Laws of GCHS on Termination of
Membership); rollo, p. 20.
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[47] Excluding Atty. Antonio C. Pacis (proxy for Anita So), who left the meeting in protest
of the alleged lack of quorum.
[48] SEC Letter-Opinion to Mr. Noe S. Andaya (R. Lopez) September 20, 1990.
[50]Article III (2), By-laws of GCHS (cited in the Decision dated June 21, 2000, SEC Case
No. 08-98-6065, p. 6); rollo, p. 43.
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