Faculty Start Up Guide 20200713
Faculty Start Up Guide 20200713
Faculty Start Up Guide 20200713
2020
TABLE OF CONTENTS Version 20200812
CHAPTER 1. INTRODUCTION................................................................................................ 5
UTRGV Mission Statement............................................................................................ 5
CHAPTER 8. COMPLIANCE.................................................................................................. 43
Procedure for Managing Conflicts of Interest.............................................................. 43
Scope of Procedure and Definition of Conflicts of Interest......................................... 43
Managing Potential Conflicts of Interest..................................................................... 43
Failure to Manage Potential Conflicts of Interest........................................................ 44
Approval Process for Plan to Manage Potential Conflicts of Interest.......................... 44
REFERENCES......................................................................................................................... 48
APPENDIX A.......................................................................................................................... 48
Do I need Intellectual property Rights?....................................................................... 48
APPENDIX B.......................................................................................................................... 49
Additional questions to assist you in generating an elevator pitch............................. 49
Business Plan Outline.................................................................................................. 49
Adhering to UTRGV’s mission statement to commercialize the University’s discoveries, this guide will help
UTRGV entrepreneurs, students, and inventors in successfully creating a start-up. The guide is designed
to answer your questions on starting a company based on the intellectual property owned by the Uni-
versity. Although this guide will not provide all the answers, it will become a starting point in engaging a
conversation with UTRGV’s Office of Technology Commercialization and the UTRGV business incubators
(‘Center for Innovation and Commercialization’ or the ‘Entrepreneurship and Commercialization Center’)
as we assist in your entrepreneurial journey.
Sizable sections from this document are taken with permission from Northwestern University’s startup
resources and The Founders Pie section by Frank Demmler, Adjunct Professor of Entrepreneurship, Carn-
egie Mellon Universityo, as mentioned in the references section of this Start-up guide.
“To transform the Rio Grande Valley, the Americas, and the world through an innovative and accessible
educational environment that promotes student success, research, creative works, health and well-being,
community engagement, sustainable development, and commercialization of university discoveries.”
UTRGV, like all academic institutions, has a variety of rules that may be applicable to a researcher’s plans
to start a company, including policies on intellectual property, conflict of interest, conflict of commitment,
sponsored research, and outside consulting. Most UTRGV policies can be found at www.utrgv.edu/hop/
handbook . Gaining University approval to start a new company is based on the full disclosure of proposed
activities as they may pertain to these policies. The Office of Technology Commercialization (OTC) can
help with several resources relevant in forming the company.
The encouragement and support of startup company formation by UTRGV does not change UTRGV’s oth-
er policies, which remain fundamental to the University and its governance, such as the policies on conflict
of interest, consulting, and other contained in the faculty handbook and elsewhere.
UTRGV employees on full time appointment or on partial leave (including half-time leave) may not be
operating officers of such a commercial licensee. The positions of an operating officer, particularly in a
startup, are normally considered to be “all-consuming” and would therefore create a conflict of com-
mitment with the university appointment. Such positions include, without limitation, those of President,
Vice President, Chief Executive Officer (CEO), Chief Operating Officer (COO) and Chief Financial Officer
(CFO). “Allowed” positions include: part-time employment (other than operating officers’ positions) in
such a company which does not interfere with the UTRGV appointment; consulting within the provisions
of UTRGV’s consulting policy, membership or chairmanship of a technical advisory board; membership or
chairmanship on a company’s board of directors.
UTRGV faculty who wish to see the creation of a startup company but remain primarily committed to their
UTRGV appointment should arrange for the employment of a CEO to take on the task of organizing and
managing the startup.
The first three steps for the academic employees contemplating the formation of a new company based
on their research are to:
2. Disclose potential conflicts of interest/effort to the UTRGV conflicts of interest (COI) officer, and
INVENTION DISCLOSURE
If the basis for starting the company is a discovery/invention made resulting from research, an invention
disclosure needs to be submitted to OTC. If this is your first interaction with OTC, it may be helpful to
consult with an OTC invention manager who handles similar technologies in advance to submitting the
OTC has the responsibility to decide whether to pursue intellectual property protection or not. If UTRGV
decides not to pursue IP protection, the invention may be released to the inventor, and the inventor will
be free to pursue IP on his /her own. If the invention is released, then the inventor will also be responsible
for the legal costs associated with the IP. If the invention is released, the faculty are not allowed to continue
developing the IP using UTRGV resources. If UTRGV decides to protect the invention, it will cover the legal
costs necessary to file a patent application, register copyrights, or otherwise protect the invention. Once
issuedUTRGV has applied for patent protection, a startup may license the technology from UTRGV to gain
the rights to develop and commercialize it. This process is broadly described as “technology transfer.”
CONFLICTS DISCLOSURE
Conflicts are a hot topic in the national media, professional organizations, and journals, as well as in
hallway gossip. Being accused of having a conflict can severely damage one’s reputation and future pros-
pects. Federal agencies and academic entities have become quite attentive in enforcing their conflicts
policies. More details about conflicts/compliance can be found in the later chapters of this document.
Conflict-of-commitment occurs when outside activities interfere with an individual’s responsibilities under
his or her academic position. Typically, institutional consulting policies allow academic personnel to spend
a set amount of time per week or month doing outside professional work, which may include helping to
launch a new company.
Conflict-of-interest exists when an individual’s personal interests (e.g., equity holdings in a startup compa-
ny, outside employment with board participation in the startup) are perceived to influence that person’s
judgment when exercising his or her academic employment duties. Institutions require that the individual
discloses and manages such potential conflicts. Because conflict-of-interest management can be a com-
plicated business, especially if a researcher contemplates a startup company while remaining an academic
employee, it is essential that the constraints on permissible activities are well understood. Conflict-of-in-
terest management plans are, above all, concerned with protecting vulnerable parties, such as graduate
students and human subjects participating in the research who are under charge of the academic entre-
preneur.
Inventors should consult with their department chair, dean, and COI officer as soon as they are ready to
get serious about forming a new company, to lay out plans and receive feedback. What is most important
is that it is not about whether you think there is a conflict or not, but whether someone else might perceive
one. When in doubt, disclose. It can save you a lot of heartache later on.
Once you decide to start a business, it is important to be careful on how much information is being dis-
closed to the public. Public disclosures could limit your ability to obtain patent rights, and might pose
the risk that somebody will copy your ideas. If you are in a startup but have not licensed the invention,
please consult UTRGV OTC before making any public disclosures. The OTC will let you know if signing a
Non-Disclosure Agreement (NDA) is necessary.
In general, it is wise not to provide too many details of the invention when communicating with an external
party. Even when common interests are clear and further and more serious discussion is indicated, it is
not necessary to provide all the details about the invention or the company. Most investors often do not
want to learn confidential information until they have moved onto the stage of “due diligence” and are
seriously contemplating an investment. At that point, if the startup has already optioned or licensed the
technology, they should already have a template confidentiality (nondisclosure) agreement.
Researchers get so excited about the idea of forming a company that they often lose sight of the hard
road ahead. It is easy to overlook the fundamentals of building a successful business, such as favorable
timing. While there is no formula for determining the proper time to start a new company, raising enough
capital to cover two to three years of operations may be a good rule of thumb. The “right” time has less
to do with the stage of research than with the capital markets. Academic research discoveries are generally
quite far from being products and have increased chances of dying during development. Therefore, the
pathway from discovery to product entails risk, which presents a significant hurdle when it comes to raising
funds. The more embryonic the discovery, the higher the risk.
In the 90’s it was easier to start up a company, even with very early stage research. Currently, investors
prefer investing in companies that are much farther along in product development, for example those with
drugs in mid-stage human clinical trials, or those with successful beta tests of their software.
Investors can be stratified according to their comfort levels with the associated risks at each of the stages
of the product development sequence. Those willing to invest early (high-risk) are often called “seed” in-
vestors, and those at the later (lower-risk) stages are called “mezzanine” investors. It is important that the
researcher understands the risks associated with getting their project to the marketplace, because it will
enable him/her to assess the current investment climate through existing networking contacts. Even with
a positive investment market, much effort should be devoted to fundraising.
The success of a startup is widely due to how an idea is implemented and whether it addresses a real
market need. The following list describes elements of a successful startup:
1. Innovative Products, Innovative Services: Primarily, startups should be based on innovative services/
products that bring forth unique value to the customer. Although academic discoveries usually are
an embryonic concept, it is often difficult to determine the real value of those discoveries right away.
Nevertheless, startups should secure intellectual property rights associated with their technology
immediately.
2. Intellectual Property: Although it is not a requirement to possess intellectual property rights to start
a company, protecting those rights is the key to the business as it is an essential factor in the com-
mercialization process. Having this protection puts you at an edge against competitors by preventing
them from using, making, or selling a product that is claimed in our issued patent.
3. Product Pipeline: Otherwise known as “platform technologies”, product pipelines are discoveries
that could lead to multiple products or product lines. Ask yourself, “Is it a product or a company?” It
is unlikely that a company will be attractive to institutional investors, unless the product encompasses
a large market opportunity.
4. Market Need: There are several questions you should ask yourself when determining your first prod-
uct, especially for platform technologies. What market does this product serve? What products are
already in this market? How is this product different from what is already available? Who are the
competitors, and how do their products differ from yours?
5. Specialized Personnel: Adequate management is vital for the success of a startup. Managing hurdles
and raising funds while being motivated requires a sophisticated network, experience, and unique
business talents.
6. Specialized Facilities: Often, academic startups may find it challenging to have access to ample
space and facilities; UTRGV OTC can assist you with finding more accessible places.
7. Capital: a startup’s demand for cash widely depends on how much it would cost to take the product
to market. Although this may vary, the decision as to how much money needs to be raised largely
depends on the timeline to launch and the nature of the product.
1. Research: Experiments and observations during research activities frequently lead to inventions or
discoveries. An invention can be any useful product, process, machine, composition of matter, or any
new useful improvement.
2. Talk to UTRGV’s Office of Technology Commercialization (UTRGV OTC): Reach out to UTRGV’s OTC
to determine the type of intellectual property that is needed and for suggestions regarding next
steps. Questions about intellectual property and conflict of interest policies can be answered as well.
4. Seek Input and Network: Contact OTC for suggestions pertaining to how to network or recommen-
dation for potential participation in University programs.
6. Disclose to OTC and COI officer: Communicate with OTC and a COI (conflicts of interest) officer how
a potential conflict-of-interest/conflict of effort will be managed as a cause of the startup.
7. Assign a Businessperson:
Businessperson A business manager (CEO), should be chosen to commence negotiations
with UTRGV and fundraising.
8. Execute a Founder’s Agreement: A founder’s agreement establishes the terms and conditions in
which founders have agreed to form the company.
9. Incorporate: For a license to be enforced, the company first needs to become a legal entity.
10. Negotiate the License or Option Agreement with OTC: The assigned businessperson must nego-
tiate a license for the startup with OTC.
11. Fundraise: The process of commercializing a technology is often capital-intensive; therefore, fund-
raising becomes an integral activity until the company exit.
FOR-PROFIT OR NOT-FOR-PROFIT?
The missions of not-for-profits usually center on “societal good” of the community, nation, or the world.
Not-for-profits are tax-exempt, meaning they do not pay certain taxes, but in return they must use their
funds for the mission for which they are formed. It is important to remember that non-profit organizations
may make a profit, but it must be used solely for the operation of the organization or, in the case of a
foundation, granted to other not-for-profit organizations. When a not-for-profit goes out of business, its
remaining assets must be given to another not-for-profit.
The mission of for profit startups is to bring profits to the shareholders. Profit is the goal and the business
pays taxes on that profit. When a for-profit organization goes out of business, its assets can be liquidated
and the proceeds distributed to the owners or the shareholders.
Virtual companies typically do not have headquarters or an office space, and run with a very small staff.
Most aspects of their business, including research and development, marketing, and sales, are typically
outsourced. The primary role of the virtual company is to monitor and manage the outsourced activities.
By not creating its own infrastructure (“bricks and mortar”) the virtual company keeps its costs to a bare
minimum.
• Founder/equityholder
• Consultant
• Member of the scientific advisory board
• Member of the board of directors
• Recipient of sponsored research funding
• Employee of the startup, only while on leave from the university
UTRGV, like most academic institutions, has policies regarding how faculty may participate in outside
activities. The faculty member should consult with the OTC- and the conflicts of interest (COI) officer
for advice on the conflict of interest policy, and discuss with his/her school department before starting a
company. The academic researchers provide the technical vision to guide the company’s initial research
and development. They are integrally involved in multiple aspects of building a business, which include:
developing and writing the business plan; recruiting an individual to lead the business side of the compa-
ny; making presentations to potential investors; hiring initial scientific staff; and launching the company in
its own facilities. These activities require a large time commitment. A Chief Executive Officer (CEO) may
handle much of the early work of building the company, but inevitably the researchers will be pulled into
the process. It is important to note that one of the measures used by potential partners and investors in
assessing their interest in working with a new venture is the amount of time that the academic founders
devote to the endeavor. Once the startup is launched, the involvement of the founder is often inversely
related to the number of employees at the company: as the size of its staff increases, the day-to-day partic-
ipation of the founder decreases. In established companies, the founder usually remains on the company’s
scientific advisory board and offers strategic consulting advice.
• A founder should be chosen according to the expected contribution of each individual to the enter-
prise.
• You want to form relationships with people whom you know and trust, but also share values and
aspirations.
• You want people that have had experience as entrepreneurs and are respected by the investor com-
munity.
• Identifying founders and setting up stock plans is something with which an experienced attorney can
assist during incorporation.
Finding the right CEO might be the most important decision that the academic founders will make for
the startup. Founders are often tempted to play that role, but the truth is that it almost never works. The
There is a tendency in academia to underestimate the value that the business partner brings to the table.
Avoid hiring the first potential CEO you consider; it is important to check references and determine how
credible they are with investors and competitors. Initial conditions in a startup determine the future path
of the company, few startups survive a second-rate business partner. Also, when it comes to granting the
CEO equity in the company, you may want to make it strictly performance based.
Faculty members are often tempted to include their research collaborators and graduate students as
partners of the startup, though this decision can usually bring headaches later in time. Because partners
usually share in the future value of the company —whether in the form of profits, stock holdings, or oth-
er arrangements— decisions as to who will be a founder should be made according to the expected
contribution of each individual to the enterprise. It is much easier to look back at a scientific study and
determine who made the contributions necessary for inclusion as a report’s coauthor, than it is to look into
the future to determine who should share, and in what proportion, in the value created by the company.
When picking your business partners you want to form relationships with people who you know and trust
and who share your values and aspirations. You want people that have had experience as entrepreneurs
and are respected by the investor community. Of course, they also need to be honest, communicate in a
straightforward manner, and follow through on what they say.
FOUNDERS’ PIE
• If you are a founder, you have to decide how to share the “Founders’ Pie”
• If you are a recruiting someone, you have to decide how many stock options to offer a prospective
hire
• If you are a prospective hire, you have to evaluate the number of stock options you’ve been offered
[4] For any start-up, getting started correctly is very critical! When you start a company you will have to
decide who owns what.
Considering the general scenario, we may normally divide the percentage with the number of founders
equally, but this can be fatal over time. If the founder’s equity is not planned earlier 9 or 18 months down
the line:
Two friends decide to start a business. “We’ll go 50-50,” one says to the other.
Three graduate students have worked on a research project that they want to commercialize. “Just like the
three musketeers; all for one; and one for all. We’ll split the company three ways equally.”
Four neighbors share passions for baking. “Let’s start a catering business,” says one. “That’s a great idea!
One hundred divided by four means 25% each,” responds another.
That’s a story that repeats itself multiple times every day, and it’s also one of the most common mistakes
first-time entrepreneurs make. In fact, Fred Beste of Mid-Atlantic Venture Fund, attributes two of his fa-
mous “Twenty-Five Entrepreneurial Deathtraps” to this issue.
When a company is first launched, the founders own 100%. As already indicated, the often-used method
for dividing that 100% is to divide it by the number of founders. “It’s fair” is the common explanation, but
this is a prime example of the saying “The road to hell is paved with good intentions”.
Before we discuss what should be done, let’s look at a few hypothetical situations. What if:
• You put in 10 hour days, six days a week and your partner shows up at 10:00 a.m. and leaves at 3:00
p.m., except on days when they got an earlier tee time.
• You quit your job, forego salary, while your partners stay in their jobs “to help fund the business” until
it can afford “to pay them.”
• Every time you try to do something that you consider important, but costs some money, your two
partners veto it.
• You want to raise investment to help the company realize its potential, but your partners don’t want
to take the risk; “We’re doing just fine the way we are.”
• The company is running through cash flow raindrops and can’t cover payroll, so you draw down your
savings to make the checks good. Your partners can’t come up with their “fair share,” but they assure
they will when they can, but never do.
One way to look at such problem is by identifying certain areas of importance and how those elements
come into play. In a Tech Transfer context, the idea is encompassed in the technology that has been de-
veloped in the university. In most cases, a Tech Transfer office has proceeded to patent the technology
and then the company itself negotiates with the Tech Transfer office to license such technology from the
university. Technology is all well and good, but there must be a plan for commercialization that appears
to make sense and something that can be used as a guidepost as you make your decisions leading up to
commercialization.
You’ve got skills and experience. Domain knowledge is critical. One of the things that you want to look at
in terms of the people that you are bringing onboard is: did they have what used to be phrased an “ac-
IDEA
The company wouldn’t exist if it weren’t for the original idea, and that is certainly worth something. How-
ever, there’s a lot of truth in the saying “A successful business is 1% inspiration, and 99% perspiration.”
Again, getting the business model right is a necessary element of starting the business, but execution is
where the real value lies.
DOMAIN EXPERTISE
To what degree do you and your partners have meaningful experience in your business? Knowing the
industry, having relevant experience, and having a Rolodex full of accessible contacts can greatly improve
the company’s probability of success and speed its growth rate. Otherwise, it will take longer to get com-
mercial traction and you’ll have to pay for these assets, usually by hiring someone and including equity in
their compensation package.
RESPONSIBILITIES
Who is going to do what? Who is going to stay up at night when you can’t make tomorrow’s payroll? As an
aside, it is a very strong recommendation that someone becomes the boss: the primary strength against
competition is the speed with which you can act, so don’t neutralize that by debating every decision
among the founders. Usually, any quick decision is better than the “right” long and drawn out decision.
Even if you ignore all of this unsolicited advice and decide to be “equal” founders, it’s encouraged to make
one of your team a “little more equal” than the others. Management by consensus is rarely successful.
• Founder #1: Inventor – senior faculty, won’t leave the university, created university-patented IP
• Founder #2: Business person (MBA?) – responsible for getting things done
• Founder #3: Post-doc – knows how to make the technology work, joins the company when funded
• Founder #4: Lab tech – happened to be in the right place at the right time
Now with the above four people in mind, let’s get into the Founders Pie calculator. What we are talking
about is the weighted numbers coming out as shown in Table 1, accepting the five areas of business as
mentioned above. The first step is how important each of those elements are to the company as the
founders sit together and decide.
Table 1. Founder Relative Contribution Calculator
Having decided the sectors, now we go to each of the individuals and question each person’s contribution
per sector. Now we see the founder who is the inventor is moving forward. You’ll see in a particular case
not only has the business person taken on the responsibilities for moving the company forward, but has
also made a full-time commitment to joining the company and pursuing this on a day to day basis. So if
you take a look across that and we put it all together, we see in Table 2 the dynamic agenda of the found-
ers to get together and try to fill in each of the blocks in a way that ultimately will work for the company.
In the table above, the numbers and weights add up to 321, and circled we see the equity guidance
instead of 25, 25, 25, 25. The business person will be particularly important in terms of moving the com-
pany forward, turning it into a company and making something happen. By virtue of having committed
full-time, he/she is given recognition on the table.
These numbers should not be used as a definite answer, but for relative evaluations. Do the numbers sort
of make sense when you look at the four people who are around the table, what they have done for the
company, and what they will do for the company later on? If you take a look at the businessperson, do they
in fact appear to be more important than the top technologist? The top technologist may take umbrage at
this outcome and that’s an important conversation to have with some kind of resolution along those lines.
If the company is already established (there are shares outstanding, etc.), what can be done is to offer
options to the various people who are under compensated, so that you can bring the equity totals inline.
Sometimes people have different aspirations. One of the things that’ll likely happen 18 to 24 months into
a new company is the equity will be illiquid, meaning it can’t be sold or it can only be sold under very strict
circumstances, turning the sale difficult and making the equity not likely to be a source of immediate cash
flow. Perhaps there are individuals among the founder group that value cash over equity, and perhaps
there’s a way to work that kind of a trade out.
Now, if somebody is planning on leaving the company and a third of the shares are still not fully owned,
you can work out a deal where half of the remaining balance is automatically vested, and the other half is
retired. Sometimes you can set up something like a consulting agreement for somebody who’s no longer
in the harness per se; for instance, work out a deal where they can be compensated on a monthly basis for
the next year or two in exchange for the return of the shares. The most often used mechanism is “playing
ostrich”, meaning “we know it’s a problem but we don’t want to deal with it, so we will wait until we get
the next round of investors and they’ll see the errors that have been implemented, and then their investors
will end up making things fair”.
It is not recommended to leave it up to the investor, as new investors really don’t take on any of the bag-
gage that has gotten the company to where it is at; they haven’t participated in the conversations. The
reality is that, whatever was mentioned during internal discussions, the new investors are not obligated
to proceed with anything that the founders proceeded with in terms of their initial intentions to share the
Pie. It is in the company’s best interest to resolve issues of the kind prior to taking on equity. In addition,
depending on the severity of the issues, an investor may say: “I just don’t want to take on all that baggage;
I’ve got 10 interesting investment proposals on my desk today, yours is going to be messy and I don’t like
messiness, so I’m going to pass on your deal and pursue another one.”
If it is the case that you are the individual who has proven to be of greater value and importance to the
company, yet feel like you’re not being properly represented or treated, you can threaten to leave. if you
threaten to leave you probably ought to be in a position to leave the company with the equity you own
at that time. Having to leave your own company, where you have been since the very beginning although
maybe occupying different roles, is a terrible situation to find yourself in. Rather than trying to give it
another six or twelve months hoping for things to change, in many cases it is best to be thankful for the
education that you got.
When we take a look at a company and what it’s trying to accomplish (i.e., the commercial presence that
it wants to create), most companies will require outside investment to ultimately achieve their commercial
Stock options are considered very important in terms of attracting the right kind of talent to a company.
In the early stages, there will be a stock option pool that is created initially, and then added to over time
as additional investments come in, to keep it at a level that is deemed appropriate at that point in time.
Generally speaking, stock option pools are going to be in the range of 10 to 25 percent of the company,
and as time progresses, an initial 25 percent pool at T=0 or T=first investment, is likely to be reduced; risk
is taken out of the equation, commercialization is being achieved, and the company is moving forward.
ADVICE TO ENTREPRENEURS
• Splitting up the founders’ pie is an extraordinarily important, but little understood or appreciated, set
of decisions that may have set the stage for future crises.
• Rarely should it be split evenly, even though that’s what many startups do.
• Consider the past, current, and future relative contributions of the founding team members to the
ultimate success of the company.
• Employ the Founders’ Pie Calculator to create a quantified scenario of how the pie might be divided
based upon these elements.
Not all founders are created equal, and that inequality should be reflected in the distribution of the found-
ers’ equity pie. Many of you are already in business and perhaps, living with the consequences of having
taken the Three Musketeers approach to share distribution, i.e. dividing 100% by the number of founders.
Some may ignore this advice because it still does not seem “fair.” Still, others “got it” but aren’t comfort-
able initiating what is likely to be a contentious discussion, i.e., “What do you mean that you deserve more
shares than me?!”
Do not despair, there are remedies although they need to be crafted carefully, and will require legal assis-
tance to make them effective and enforceable.
You know those shares of stock you got when the company was founded? Guess what? You don’t really
own them if this mechanism is utilized!
“Wait a minute! You’re telling me that the shares that I own outright today, I’m not going to own outright
if I follow this suggestion?”. The answer is yes, and you might wonder “why would I agree to that?”. Well,
if you accept an investment from a venture capitalist, you will agree because it will be an integral part of
A founder share buyback agreement is like vesting for stock options. Based upon some defined schedule
and conditions, the company has the right to buyback some, or all, of your shares. Usually the buyback
provisions will expire over time, meaning that as time passes the number of shares subject to buyback
declines (and the number of shares you own outright increases).
For example, in many of the deals in which the original author, Professor Frank Demmler, participated, it
has been fairly typical for the founders to own 25% of their shares outright at the initial closing, with 75%
being subject to buyback. After the first anniversary of the closing, the buyback will expire on a monthly
basis on one/thirty-sixth of the remaining shares for the following three years (36 months). After four years,
none of the shares are subject to buyback (one year plus 36 months of buyback expiration).
THE TERM
This is often consistent with the company’s stock option vesting schedule, if there is one, but not neces-
sarily so.
CLIFF VESTING
Cliff vesting is the situation in which the time between expiration events is relatively long and the amounts
of stock are relatively large. For example, it would be cliff vesting if your deal said the buyback provision
expired on 25% of your stock per year on the first through fourth anniversaries of the initial closing. While
both examples would allow you to own all of your stock outright after four years, the difference between
one/thirty-sixth per month and one-fourth per year is significant.
You may not have thought of it in that context, but let’s say you started your company with your best friend
and you split the stock 50-50. After three months, your partner comes to you and says, “This is a lot harder
Similarly, an investor is betting on the founding team’s ability to build the business and achieve a liquidity
event. Their explanation for the buyback agreement might be something like this: “If for some reason you
were to leave the company, you wouldn’t have held up your part of the bargain, so you shouldn’t own all
that stock after you leave while your co-founders are still in the trenches earning their stock. In addition, we
would have to go out and recruit a replacement for you. That replacement will be assuming the important
functions that you currently perform. As such, we will have to make a significant equity commitment to
that person. This is only ‘fair.’”
If one founder is working at the business full time 24/7, constantly concerned about the company’s fragile
state, worried about paying bills and employees, sacrificing their family life, foregoing salary (or taking
greatly reduced compensation), it will not be long until this “fair” approach begins to look a lot different.
Since the non-participating founder’s stock isn’t subject to buyback, the primary way to bridge this “fair-
ness” gap is through granting a meaningful number of stock options. These can vest over time, as above,
but at least can go a long way to leveling the playing field.
ADVICE TO ENTREPRENEURS
• Founder share buyback agreements should be considered when you are starting your business.
• “Fairness” must be viewed in a broader context than the here and now.
• It is critical to think through these issues in the early days (ideally before launch) while rational minds
prevail. When the issues that make these considerations important arise, it’s likely that the emotional
quotient of the discussion will overwhelm the rational portion.
• Surround yourself with professionals, mentors, and advisors who have “been there, done that” and
can help you level the playing field.
FOUNDERS’ STOCK OPTIONS
The stock option is the right to buy the share of stock sometime in the future, at a price established (ex-
ercise price) at the time of grant. The stock option will most often have a time cap to it, which depending
upon circumstances it could be two years, five years, ten years; they are largely situational. For an early
stage venture backed technology company, five years is not uncommon.
For example, if you get 50,000 options at an exercise price of a dollar, and five years from now the com-
pany is acquired for 10 dollars a share, then you would buy at the time of a liquidity event. In essence, you
could buy 50,000 shares for a dollar a share, and then sell those 50,000 shares at 10 dollars a share, and
so 500,000 received versus 50 paid out provides a gain of 450,000 dollars.
Stock options are usually rights to buy common stock. The companies and investors are more than likely
The worth of option cannot be known without knowing the full share base. If you are offered 5,000 options
on a share base of 10,000, then you get a 50% ownership, whereas if the same 5,000 options are offered
on a 10,000,000 share base, you get 0.05%. One MUST know how many fully diluted shares exist in order
to evaluate an offer of options.
FOUNDERS’ VESTING
The grant of stock options does not mean you own those stocks, whereas the purpose of vesting is to give
an immediately secured right of present or future deployment. It’s very similar in terms of its implementa-
tion, but there are some differences between dealing with the founder’s stock that they own and making
it subject to buy back as compared to stock options, which are the right to buy shares.
The purpose of a vesting schedule really is to tether a person to the company and provide motivation for
them to perform their job as well as possible, and to stay onboard.
A typical vesting schedule in this day and age is a four year vesting schedule. That vesting schedule will
have a cliff vest on the first anniversary. This means that from day 1 to day 364, you may have 40,000 stock
options, but none of them are vested: none of them are options that you can actually exercise if you’re
inclined to do so. However, on the first anniversary of the grant, 25 percent of those shares would vest, so
in this case at 40,000 options that would mean that 10,000 options vest. The balance of 30,000 options
they would vest at the rate of 136 of that balance per month over the next three years such that by the end
of the fourth year those shares will be fully vested, that is fully owned by you, and available for exercise in
the case of a liquidity event.
When a venture capitalist is speaking to a first-time entrepreneur and valuation comes up in the conversa-
tion, almost without fail, the VC will say, “A small piece of a big pie is better than a large piece of a small
pie”. Usually the conversation stops there. Apparently, the compelling logic does not require explanation.
Here we are going to put some numbers around that statement, and you can decide for yourself if it’s
meaningful or not.
THE BEGINNING
When a company is first launched, the founders own 100% of the company, but the valuation is unknown.
Company Valuation ?
Founders’ Ownership 100.00%
Founders’ Value ?
SEED ROUND
Attracting an initial, seed round of investment can be a mixed blessing for you. On the one hand, you’re
ecstatic that you’ve attracted investment and can now pursue your dream with vigor. But on the other,
you’re in shock over how much of your company you’ve had to sell to get it. You sure hope that this con-
cept of a smaller piece of a bigger pie works for you!
If we look at time (T) = 0 to start, we’re starting with the founders having a total of 100,000 shares, whether
that’s one person or four people sharing its Founder’s Pie. When you look at the sea round, we’re talking
about an investment of 1 million dollars, where those million dollars are going to be 50 percent of the
company, creating a 20 percent option pool. Regarding the founder it says that price per share is 6 dollars
per share, so on paper now the founder has a paper value of 600,000 dollars.
SECOND ROUND
Well, things have gone well. You’ve been able to attract an investment from a venture capital firm at a
step up in value. Your share of the company has gone down again, but not to the degree you suffered
with the seed round. While still concerned about the “smaller piece” issues, your paper value is moving
in the right direction.
For Round 2, 5 million dollars are added to buy half of the company and, again, there is a need for a
20 percent option pool. Applying arithmetic, the number of shares that investor 1 purchased does not
change, so the 166,000 shares shown in the seed round carry over to round 1. The number of shares pur-
chased by the new investor to get 50 percent are listed. We see the share growth from 6 dollars a share
to 11 and a quarter dollars per share. Now the paper value to the founder’s position is worth 1,125,000
dollars.
THIRD ROUND
Damn, you’re good! Things continue to progress according to plan and a big league, first-class, well
known and highly regarded venture capitalist has made a significant investment into your company, again
at a step up in valuation! And the VC is only investing because they think that they can get at least a five
In Round 3, a new 10 million dollars is added, requiring a 15 percent option pool down from the 20 per-
cent. The investment is going to buy a third of the company, so again, the prior investor’s shares all led to
the cap table as we got here. The new investors are going to buy 458,000 shares. The stock option pool
is going to be increased by 28,000 shares, bringing the total to over 200,000 shares (15 percent of the
equity). Again, for that 10 million dollar investment, the outcome of all of the arithmetic is that the price
per share under these circumstances is almost 22 dollars, and the founder’s share is now worth almost 2.2
billion dollars. The paper value is moving in the right direction.
Finally, the company reaches an IPO (Initial Public Offering) date and sells 20 percent of its equity. The
IPO stock prices itself based upon a step up in valuation of 5x as shown in Table 3 (above). When you
go through the arithmetic involved there, the company is worth 187,000 dollars. The companies raised
37 million in investment. Stock price is at 108 dollars a share and the founder value is almost 11 million
dollars.
ADVICE TO ENTREPRENEURS
• Never, in the history of venture capital and entrepreneurship, has a company ever hit its plan.
• The vast majority, well over 90% of the author’s experience (Frank Demmler, as mentioned in the
references section) are below plan, often WAY BELOW plan.
• A very small fraction exceed plan and exceed the hoped for exit opportunity for the investors.
• As has been noted previously, it is the rare founder who can grow with his company and meet the
changing demands placed upon management as the company grows and prospers.
• For this specific scenario to play out, the company has to be able to attract next round investment
at increasingly higher valuations. In recent years that has been extraordinarily difficult and rare. Many
follow on rounds have been at LOWER valuations.
• Stock option pools will be part of your company if you attract institutional investors. In terms of their
impact on valuation, they are really neutral, as long as you include them at appropriate levels in your
fund raising efforts and integrate their impact when negotiating each round.
• Venture capital investment is not for every company, even if it were available to you.
• All of the related calculations were the result of converting percentage endpoints into numbers of
shares. After all, deals are negotiated with percents, but structured with shares.
• Build a network of mentors, advisors, professionals, and entrepreneurs who have “been there and
done that.”
As the company grows, here are the generic stock options for multiple hiring decisions at a company,
along with some of their traits.
CEO: 8% - 12%
• A chief executive officer (CEO) is a “Rainmaker”
• In the university spinouts quite often a company can get to a point where the role of the CEO has
become of great importance, such that it might be necessary to bring in a CEO from outside with
prior experiencce.
• The decision is made to seek an individual who is not only an experienced CEO from an operational
sense, but also someone who has successfully raised money from equity investors in the past.
• Generally, the founders have a higher equity stake in the business compared to someone hired from
outside. Thus, a founder’s portfolio comprises almost twice the equity a non-founder’s would hold.
VP’S: 2% - 3.5%
• 1-2 key players
• One of the key players might be the vice president (V.P.) of Engineering. Particularly in the case of a
university spinout or the initial staffing of a company’s technical side, the business is being done with
people who have worked on the product to date in a university environment.
• The V.P. of Engineering would take over responsibility for driving the product into the market, updat-
ing, revising, upgrading the product over time to make it into a desired solution for a customer base.
The V.P. would also drive the research activities in an R&D department.
• The V.P. of Business Development will need to develop relationships with industry players.
What happens when the company is acquired, there are two answers to that. Senior management, and
particularly a CEO founder, would have a double trigger related to their unvested shares. The double
trigger means that for the CEO to have achieved their goal to provide the investors with a liquidity event.
Hence one half of the CEO’s unvested shares will become vested at the closing, and the remaining op-
tions would roll over into being an obligation of the acquiring company. Being a CEO if once you’ve sup-
ported a transition, if that’s your role and you subsequently no longer have a productive role, you might
leave the company before the end of the full vesting time, but due to the circumstances the balance of
your stock would vest at that time.
From an investor perspective, accelerated options are going to be rare for the rank and file because when
a company makes an acquisition, acquiring the people is one of the most important parts of what they’re
VESTING CLICHÉS:
• Focus on the share price: as long as it’s going up, you will be OK.
• Cosmetics matter. Option grants of tens-of-thousands of shares can be persuasive, even if the actual
value is miniscule.
• It is the CEO’s job to sell the vision. Candidates must be excited about opportunity and their role in
realizing it, “compensation is secondary”.
• Develop a network of mentors and advisors who can help you design something appropriate for you
and your company.
• Don’t do anything without strong professional assistance.
Once you have identified your customers and competitors, and defined a model that exhibits the financial
needs and visibility of your business, it’s time to create a business plan.
The following are elements of a business plan:
1. Executive Summary
2. Introduction
3. Market Analysis
4. The Product/Service
5. Strategy
6. Management Team
9. Financial Statements
An elevator pitch is roughly a minute long explanation that describes the raison d’etre for your company.
The description should be compelling enough for an investor to want to continue the conversation about
the opportunity.
The first step in designing your elevator pitch is to have a well-defined market. Be careful, however, not
to exaggerate the size of the market or gloss over the critical details. Investors tend to not take academic
entrepreneurs seriously when they talk about a startup with a market size of billions of dollars.
If the prospect of company formation is nearing, a founder will need to consider seeking legal advice be-
fore making decisions that may impact the business throughout its existence. In the context of starting up
a business out of the university, the first decision is likely whether to remain at a center within the university,
or to create a startup company and moving off campus.
Deciding when to hire a lawyer for your startup, whom to select, and how to make the selection, can be
a challenging and daunting experience. For example, one should consider taking advice early before any
public disclosure (including public presentations, news releases, or talking to journalists), before men-
tioning the sale of shares or other securities (there are strict securities regulations to protect investors), or
before entering into external relationships (including with consultants, research collaborators, or anyone
offering brokering services). Loose, informal, or ambiguous verbal arrangements can result in costly dis-
putes later. Compromising on the filing of a patent application (particularly a PCT “International” applica-
tion), the ownership of IP, or ending up with a claim by a broker for a percentage of a deal or a finder’s fee
are also potential pitfalls of early stage startups.
Aside from size, cost, and payment structure, there are other considerations in selecting a law firm, includ-
ing:
Having a legal question or two to ask may also be very enlightening regarding how the firm approaches
the answer and how interested the firm is to give you an answer; the purpose of such questions is not to
receive free legal advice, but to analyze the way they respond.
Once you engage a law firm, you will likely work with an individual lawyer and his/her team. The founders
will want to assess whether this person/team is compatible with the company’s management team – not
only with respect to personal chemistry, but to having a good understanding of company needs, and risk
tolerance. Remember: entrepreneurs take calculated risks to exploit opportunities, while lawyers seek to
remove or minimize risks.
Part of the lawyer’s pitch might be the added value they can bring – access to their network of investors,
etc. A good level of skepticism is appropriate. If this is delivered, it is a bonus. The company’s priority
should be on satisfying its specific legal needs. The Office of Technology Commercialization can provide
inventors with information on how to find attorneys with experience in the area, and let the inventors
choose.
Generally, there are four considerations, as outlined on the next table. Usually, sole proprietorship is not
appropriate for technology companies due to liability concerns and the limitations with raising capital.
The C Corporation is the first choice for most venture capitalists. When the tobe-venture-funded startup
is a C Corporation, various administrative and other burdens are minimized for the venture firm, allowing
Public benefit corporations are a regular C-corp but with an added election of “public benefit” and are
sometimes informally referred to as a “B-corp”. A public benefit C-corp is still for-profit in the ordinary
sense, and the officers still have a fiduciary responsibility to the shareholders, but the corporation also
reports once a year to the state how it fulfilled its additional public benefit mission. This gives executives
more freedom in making some decisions, and may attract a new category of “social” investors. It might
also have an advantage when applying for certain foundation or government grants.
Forming a company is a tremendously complicated process on many different levels. The information con-
tained in this section represents important considerations that founders of a new startup company must
It is recommended that the founders work through this process at the same time the entity is being
formed. In addition, UTRGV’s Office of Technology Commercialization can provide information on finding
attorneys specialized in an area to prepare such a Founders’ Agreement.
Premise - One Academic Founder (“AF”) and one Non-Academic Founder (“NAF” and, collectively, the
“Founders”) will create an entity to commercialize and grow a business around certain intellectual proper-
ty owned by UTRGV with respect to which the AF had a hand in creating.
Founders’ Roles - At the outset, the Founders should begin to think through and frame out each Founder’s
initial contribution to the entity, as well as the parties’ expectations regarding future contributions to and
roles within the entity. Such evaluation should include:
• Relatively detailed listing of each Founder’s initial and anticipated responsibilities towards the entity
(e.g. business development, marketing, operations, raising outside capital, filling out the manage-
ment team, software development, creation of additional intellectual property, etc.)
• Anticipated time commitments from each Founder - Will both Founders be working with the entity
on a full-time basis, or will one or both of the Founders maintain separate full-time or part-time em-
ployment or engagements?
The foregoing expectations, once mutually agreed between the Founders, will likely serve as the basis for
each Founder’s “sweat equity” structure.
Before you agree to be a company’s director, you should understand your duties and obligations. By ful-
filling them in good faith, you can avoid conflicts of interest and possible personal liability for company
difficulties related to actions you take as a board member. Directors owe a fiduciary duty to their company.
This fiduciary duty includes a duty of loyalty to the company and a duty to act with care in carrying out
responsibilities.
• Duty of Loyalty - It means that you must set aside your personal interests and make company deci-
sions based on what’s best for the company, not what’s best for you.
• Duty of Care - it means that you have to make your decisions only after you have done what a rea-
sonable and prudent person in the same or similar circumstances would do.
In summary, keep your company’s interests before your own, make decisions in good faith, that is, fully
informed, and with due consideration for the impact of the decision on the company, and you will likely
avoid personal liability for the results of the actions you take as a director. For more information on the
requirements and responsibilities specifically catered towards UTRGV employees, refer to Chapter 8 -
Compliance.
The Founders should enter into an Operating Agreement for a limited liability company or a Stockholders
Agreement for a corporation, which are agreements that address specific governance related topics for
the entity, such as:
1. Future Capital Needs - The Founders will each likely want pre-emptive rights to ensure they can, at
their option, participate in future capital raises to maintain their relative ownership percentages in
the entity.
2. Capital Calls - If the Founders know that capital is going to be required in the short term (in advance
of an outside round), they should address the investment expectations relative to each Founder and
the repercussions a Founder will face in the event such Founder does not meet his or her capital call
obligations.
3. Sales of Equity - Presumably, at a minimum, the company and/or the other Founder will have a right
of first refusal to purchase any equity proposed to be sold by a Founder (sometimes such sales will
simply be prohibited without board approval).
4. Tag Along/Drag Along - The Founders may want to ensure that to the extent they are not 50/50
owners at some point in time, the smaller owner(s) do not have the ability to block an otherwise
approved sale of the company’s equity. Similarly, the larger owner(s) do not have the ability to sell
just their equity leaving the smaller owner(s) behind with a new and potentially undesirable partner.
5. Allocations/Distributions - Depending on the form of entity selected by the Founders, there may be
annual profit/loss allocation decisions to be made, and regardless of the choice of entity, the Found-
ers will want to think through expectations regarding dividends/distributions over time (most often
profits in an early stage business are reinvested in the entity to promote growth).
6. Outside Activities - What will each Founder be entitled to do outside of providing services to the
company (e.g. similar or competitive businesses, academic engagements, other boards of directors,
etc.)?
EQUITY SHARING
The founders of a business nearly always retain equity rights. There are two forms of equity: stock and
options. The purchase of stock by founders should happen prior to an external company valuation. Once
a value is placed – through a term sheet, for example – there are tax implications. Founders’ stock can be
restricted with regard to transfer and vesting. For example, if a founder ends his/her business relationship
with the company, the company may have the right to repurchase his/her stock at the founder’s original
purchase price.
The other form of equity, options, are the right to purchase shares of a company’s stock in the future. Op-
tions are typically granted to new employees and consultants and vest over time. Sometimes, however,
shares from the option pool are given to founders as a way to reward notable contributions by junior team
members.
Vesting is a process by which stock or options become available to the employee over time according to
a predetermined schedule, and it’s meant to ensure long-term commitment to the company. The length
of a vesting schedule is typically three to five years, and the periods tend to be shorter on the West Coast
than on the East Coast. There are different types of vesting; for instance, cliff vesting is when a person’s
business relationship with a company has to continue for a set period of time (e.g. one year) before that
person has a right to purchase stock in the company. Vesting can occur on a monthly, quarterly, or yearly
basis. When a company is sold, vesting usually accelerates, and the rights of founders and employees –
whose options also accelerate – need to be balanced.
INITIAL OWNERSHIP
• Cash Investment: Cash contributions in most IP-heavy businesses are typically minimal at this stage,
but to the extent either or both Founders will be contributing capital to the entity, the parties should
allocate a portion of the initial equity ownership towards those investments. For example, if both
Founders will be making an initial capital contribution of $25,000 to the entity, maybe the Founders
will deem 10% of the equity to be issued to each Founder to be fully “earned” and “vested” as of
the date of that contribution (with the remaining 80% to vest as described below).
SWEAT EQUITY
Beyond any cash investments into the entity, the Academic Founder (AF) will likely be deemed to be
contributing a combination of intangible/intellectual property as well as time / “sweat” to the entity, while
the Non-Academic Founder “NAF” will likely be deemed to be contributing time or “sweat” to the entity,
such as:
3. Overseeing business development and marketing functions during the early stages.
a. The Founders will first need to determine overall equity ownership based on the assumption that each
Founder remains with the entity for a pre-determined period of time and adequately performs all of the
applicable services referenced in the “Determination of Roles” section above. For example, assuming
the NAF is highly qualified and experienced in the company’s industry, the parties may allocate equity
on a 50/50 basis. Initial ownership percentage of the NAF will likely range from 20% at the low end to
50% at the high end.
b. The next step after carving up the equity is to determine what will be required of each Founder to
“earn” the equity which is being issued as compensation rather than on account of a cash contribution.
There are many options here, one of which is to vest one portion of the Founder equity over time (e.g.
quarterly over a 3-year period) and the remaining portion based on either the entity or the applicable
Founder achieving specific measurable milestones (e.g. unique users, licensees, revenues, etc.). Re-
gardless of the vesting schedules, to avoid adverse tax consequences (both on future vesting dates and
upon a sale of the company), each Founder should work with his or her accountant to ensure an 83(b)
election is filed with the IRS no later than 30 days from the date of issuance of any compensation equity
to such Founder.
There are various scenarios under which the Founders will likely want to provide the company with the
ability to repurchase or recapture some or all of the equity issued to a Founder. Some of the more com-
mon repurchase rights, each of which merit discussion between the Founders at the outset, are as follows:
1. Termination of Employment or Consulting Arrangement - In the event either Founder either volun-
tarily leaves the company or is terminated by the company, the company will often be entitled to
repurchase all equity held by such Founder for a purchase price equal
a. the amount paid for such equity for all vested equity (which will be $0 for compensation eq-
uity), and
b. “fair market value” for all vested equity (“fair market value” to be defined within the invest-
ment documents).
2. Death of a Founder - Often unvested equity will be forfeited and vested equity is subject to repur-
chase from the deceased Founder’s estate at “fair market value.
3. Divorce or bankruptcy of a Founder - In these “involuntary transfer” situations, to the extent the ap-
plicable judge/trustee elects to award equity to someone other than the Founder, unvested equity
will be forfeited to the company and vested equity will often be subject to repurchase at “fair market
value.”
There are a number of related issues which sometimes come into play with regards to repurchase rights,
including:
• How to address a situation where one or both Founders are not full-time with the entity, as it some-
MANAGEMENT
While not required by the limited liability company statutes, it is often a good idea to set up the company
such that it is manager-managed rather than member-managed. The “Board of Managers” would be the
strategic/high-level decision-making body, while officers can be designated to handle day-to-day affairs
of the company.
In a 50/50 scenario (2 equal Founders), the Founders should discuss methodology for resolving dead-
locks/disagreements. Potential solutions include, but are not limited to:
In any event, in a 50/50 scenario it is often beneficial to find a third board member at the appropriate time
to, among other things, avoid deadlocks. If one Founder will control the voting/decision-making within
the entity, the other Founder may request that certain material actions not be permissible without a “su-
per-majority vote”; such actions include, for example:
FUNDRAISING
The type of investors that you will seek for the company will depend on the type of company that is being
built, the stage of development, and the capital needs. The most common are sweat equity, friends and
family. Usually, the founders each put some of their personal funds into the enterprise during its early days
to help with expenses such as travel and incorporation. More committed entrepreneurs, especially those
without co-founders, may put a considerable amount of their own money into the company, frequently
using credit-card and home-equity debt as an adjunct. Often, entrepreneurs will tap their friends and fam-
ilies as mini-angels to provide initial funding. Asking for money from family and friends can be a difficult.
NON-PROFIT GRANTS
Not-for-profit foundations are often good places to seek funding if the mission and goals of your company
aligns with the missions and goals of a non-profit foundation. Occurring more frequently in healthcare and
social issues, foundations such as the Cystic Fibrosis Foundation have funded cystic fibrosis research in
both industry and academia.
SBIR/STTR awards are made to the small business, but a portion of the funds may be subcontracted to a
university laboratory, which can be a great source for managing proof-of-concept projects without having
to pay for expensive infrastructure such as instrumentation in a private sector laboratory (up to 33 percent
for SBIR and 60 percent for STTR during Phase I). SBIR/STTR awards are attractive to academic startups for
two reasons: they play to the grant writing strengths of academic researchers; and they are outright grants,
not equity investments (e.g., you don’t have to give a piece of the company away to get the money). The
major downside to the awards is that there can be a significant lag between Phase I and Phase II awards,
and it may be difficult to keep research teams together (i.e. meet payroll) while the Phase II application is
pending.
Many academics have been tempted to use the SBIR/STTR programs to extend their academic research
instead of using the funds to build a company and develop products. Expert panels are utilized to re-
view the grant applications both for technical and commercial merit. Applications that are academically
focused are generally not accepted, but used in their intended manner, SBIR/STTR awards are excellent
ways to fund early research in a new company, and the Phase II awards are substantial. Still, a company
trying to build its entire line of products from SBIR/STTR grants without other investment is not likely to
secure sufficient resources. For more information on SBIR/STTR programs check www.sbir.gov.
ANGEL INVESTORS
An angel investor is usually someone who has led the launch and development of one or more successful
companies, followed by a successful exit. Angel investors often form groups so potential investments can
be better evaluated. Each angel typically invests between $25K- $100K.If a group pools their money, the
total amount of investment can reach over $1 million dollars. Angel investors usually come in at an earlier
stage than venture capital financing.
The Rio Grande Valley Angel Network is an active, local investment group and is a member of the Alliance
of Texas Angel Networks. This alliance shares deals across the state so investment capital can be found at
any of the 15 member groups under consistent terms.
INDUSTRY PARTNERSHIPS
A startup may also develop a strategic partnership with a larger company in which this partner helps the
young company with product development, generally in the form of cash or collaborative assistance. Part-
nerships are an excellent source of non-diluted capital and also usually have an impact on the company’s
valuation because they are used to validate the technologies. Partnerships are dependent on product
stage of development and milestones. Care must be taken that these relationships do not alter the core
company focus and are not structured in a way that will hamper future fundraising or sale of the company.
There are more VCs focused on high tech than life sciences, simply because an exit in a life science usually
takes much longer. VCs provide significant value that is much more than just money. Many VCs were for-
mer executives who launched and managed successful companies and thus can provide valuable advice
and guidance. In addition, when a VC invests, you are getting the advantage of his/her entire network of
contacts.
In addition to a return on individual investments, VCs make money by charging a management fee on the
funds raised from individual and institutional investors. A VC firm’s reputation is based on its investment
track record. If managers have below average success rates, investors are likely to choose different money
managers.
Equally important as selecting the right CEO, is the selection of the right investors. Investors play a critical
role in shaping the company, providing support, management, etc. The quality of your seed investors will
play a key role in attracting future investments. Sometimes, the entrepreneur is in such desperate need for
funding that he/she accepts investments from inexperienced investors. Such investors often have unreal-
istic expectations, little industry specific network, and little credibility with follow-on investors.
2. Should the decision be to move the effort forward, a transition plan for those projects to move for-
ward, and
All technologies will be considered and can be at any readiness level. All UTRGV, faculty, house staff, and
graduate students may apply. Those awarded applications must agree to:
• Principal Investigator (PI): The PI will be responsible for overall grant management. There is no spec-
ified limit on the number of Principal Investigators (PI). A PI may submit more than one I-Corps pro-
Conflicts of interest may arise when an employee participates in the business of, or has a financial interest
in, a company that conducts business with a component institution in the area of the faculty members’
responsibilities. This may happen in corporate sponsorship for research and in technology transfer. Con-
flicts of interest in the conduct of scientific research manifest themselves in two different, but related, ways:
conflicts of interest and conflicts of commitment.
• Conflicts of interest: these occur if the employee’s financial interest in a sponsor or licensee causes
bias in the design, conduct, or reporting of research or educational activities.
• Conflicts of commitment: these arise when an employee’s activities on behalf of such a sponsor or
licensee company detract from the employee’s teaching, research, clinical, or administrative duties.
Either of these conflicts may lead to, or be accompanied by, the inappropriate transfer of state resources
or assets to the sponsor or licensee company for its exclusive benefit. Merely owning an equity interest or
participating in the business of a sponsor or licensee introduces a potential for conflicts of interest.
The Texas Legislature provides a legal mechanism for addressing potential conflicts of interest that may
arise when a University employee involved in the development or creation of intellectual property ac-
quires equity in, or serves as a board member, officer, or key employee of, a company that sponsors the
employee’s research or licenses the intellectual property. In exchange for permission to be involved with
a company in this way, and if such involvement is permitted by the employee’s component institution,
the employee and the institution must successfully manage the potential conflict of interest to reduce or
eliminate the likelihood that actual conflicts will arise.
The employee and institution should take the following steps to prevent actual conflicts of interest:
• Disclose all potential conflicts of interest. UTRGV employees must disclose both financial and fi-
duciary interests in the startup or research sponsoring entity, as required by Texas Education Code
Section 51.912 and the Regents’ Rules and Regulations, Rule 90101: Intellectual Property: Preamble,
Scope, Authority. All UTRGV employees are required to disclose their outside activity to UTRGV at
outsideactivity.utsystem.edu.
• UTRGV will identify factors that may mitigate the likelihood of actual conflicts of interest. For instance,
whether a sponsor or licensee is publicly or privately held can affect the employee’s status as a “key”
employee. Also, a significant difference between the research emphasis of the sponsor or licensee
and that of the employee may reduce the likelihood of actual conflicts of interest.
• Implement effective management strategies to minimize development of actual conflicts of interest.
In managing financial conflicts of interest, UTRGV may
ढAssign independent departmental personnel to monitor the employee’s research activities.
ढRequire administrative review and approval of the employee’s research projects that are subject
to potential conflicts of interest.
ढRequire modification of research plans or transfer portions of research to independent research-
ers, if necessary, to avoid actual conflicts of interest.
ढConsider divestiture or withdrawal from conflicted activity, if necessary, to avoid actual conflicts
of interest where management appears unlikely to succeed.
• UTRGV will carefully review sponsorship and license terms. UTRGV will be looking at indications that
the arrangement may not be an arm’s length transaction. For example:
ढ Grants of an equity interest to an employee that provide disproportionate compensation: (a)
relative to the standard share of royalties a faculty member might receive for technology licensed
to an unrelated company, or (b) relative to the services provided.
ढ Licensing of inventions covering basic research that may cause the licensee to compete with the
institution for grant funding; the present or near-term capacity to perform the essential functions
outlined in the company’s business plan.
ढContracts-back to the institution of development work, which suggests that the technology
could not have been licensed to a company in an arm’s length transaction.
If attempts to manage potential conflicts of interest fail and actual conflicts develop:
• The employee must disclose actual conflicts in all oral presentations and publications resulting from
the conflicted research.
• The employee must divest significant financial interests and/or sever the relationship with the spon-
sor or licensee, or withdraw from conflicted institutional activity.
• The employee will be subject to appropriate internal disciplinary action.
• The employee may be subject to applicable civil and criminal liability.
• Approval and execution of the Conflicts of Interest Management Plan. Any transcation agreement
(i.e., options, licenses, sponsored projects) that raises potential conflicts of interest require a conflict
of interest management plan, approved and executed in advance.
• Employee Certification. To begin the approval process, employees must indicate to their institution’s
conflict of interest officer by a written document:
ढThey have read and understood this procedure and the institutional plan to mitigate/eliminate
the conlfict;
Once the company is incorporated, all research related to the startup needs to be conducted within the
startup. There are strict regulations forbidding startup companies from conducting the company’s work
within the walls of the academic institution. Using the university’s facilities can result in grave penalties for
the institution and the researcher.
Sometimes, however, the academic lab pursues basic research that is complementary to the company’s
product development work. In other instances, if proof-of-concept or reduction-to-practice experimenta-
tion still needs to be done, the academic laboratory may be best equipped to perform the work. In these
cases, the startup can enter a sponsored research agreement with the founder of the startup. Funding
from startups to the founder’s academic laboratory needs to be cleared by the Office of Sponsored Re-
search and the COI officer. Often the founder is not allowed to receive the funds if he or she has a signifi-
cant financial interest (i.e., stock or other ownership interest).
Regardless, the faculty member will need to develop a plan for going forward with the research in such a
manner that potential conflicts have been mitigated. Such plans generally pay special attention to gradu-
ate student and human subject involvement in the research and to public disclosure in publications result-
ing from the sponsored research, and to corporate ties. Ultimately, a research contract will be negotiated
between the company and UTRGV Office of Technology Commercialization (OTC) through which the
company will gain prospective licensing rights to the results of the research and any associated intellectual
property.
OTC encourages the founder to consider an option rather than a license. An option is fast and less ex-
pensive and, further, it gives the entrepreneur more time to raise funds. Legal fees for patent prosecution
are typically deferred during the option period; however, the company agrees to reimburse OTC for such
legal costs upon license execution. The company has an exclusive right to license the technology as long
as the agreed upon conditions are met before the license option expires. A term sheet, which sets forth
all the business terms, is typically attached to the option and can serve as a starting point for license ne-
gotiations.
Assuming there are not multiple potential licensees competing for a technology, OTC is generally willing
to grant an exclusive option for 6 months to the licensee and term extensions are possible. The company
has the right to exercise the option if agreed upon conditions are satisfied which might include raising a
certain amount of capital, finding a CEO and completing a business plan.
Input from the inventor is important in licensing decisions. However, because of the inventor’s potential
conflicts-of-interest, he or she needs to negotiate with UTRGV from an “arms-length” relationship. In
general, UTRGV gives priority to startups founded by UTRGV researchers; however, agreements with
UTRGV OTC negotiates and executes license or option agreements. These agreements are contracts
between the University and a company that detail which rights of the technology belong to the University
and which are granted to a company in return for financial and other benefits.
It is important for the founder and the businessperson from the startup to be familiarized with the general
license template and financial terms for startups at UTRGV. License negotiations can be very fast or take
several months. In general, the length of the negotiation depends on the experience of the management
team in transferring technology out of the university environment into a startup.
Universities are required by the Bayh-Dole Act to include diligence terms to ensure that significant prog-
ress is being made towards commercialization of the invention. Business and development plans are
required. These plans need to include basic information such as: the company’s purpose, a description
of the technology, a market analysis, opportunity, stages for development, timelines, milestones, and a
financing plan. The business plan is not a procedural manual but more of a high-level view of the startup’s
intended structure and function. Because business plans are subject to frequent revision as directions
change, they are a snapshot of the company at a particular point in time. The exercise of writing the plan
is itself invaluable in that it makes the entrepreneur confront the key aspects of building a new business
and form realistic rationales for why he or she believes the company will be successful.
Once the license is executed, the licensee will reimburse UTRGV for the legal costs associated with the
prosecution of the IP. If, for some reason, extraordinary legal expenses have been accrued during the pros-
ecution of the intellectual property, a reimbursement payment plan will be established to help the startup
spread out costs over time in the short term.
[4]. F. Demmler, “The Founder’s Pie Calculator Workshop: How to Ensure Founders Get their Fair Share
of Equity,” 28 June 2018. [Online]. Available: https://techtransfercentral.com/portal/2018/05/10/the-
founders-pie-calculator-workshop-how-to-ensure-founders-get-their-fair-share-of-equity/.
[5]. Frank Demmler, Adjunct Prof of Entepreneurship, Carnegie Mellon University Cutting Up the
Founders’ Pie.
[6]. Frank Demmler, Founder, Adjunct Prof of Entepreneurship, Carnegie Mellon University, “Fairness”.
[7]. Frank Demmler, Adjunct Prof of Entepreneurship, Carnegie Mellon University” IS A small piece of
a big pie worth much?”.
[8]. R. Rozansky, “Becoming America’s Seed Fund: Why NSF’s SBIR Program Should Be a Model for
the Rest of Government,” itif.org, [Online]. Available: https://itif.org/publications/2019/09/26/be-
coming-americas-seed-fund-why-nsfs-sbir-program-should-be-model-rest.
APPENDIX A
DO I NEED INTELLECTUAL PROPERTY RIGHTS?
There is no requirement to have intellectual property rights to start a company, but protecting intellectual
property that is key to the business is an essential element of the commercialization process. Holding intel-
lectual property rights in technology serves as a barrier to entry against competing companies that might
want to replicate a startup’s product. For this reason, the majority of investors usually prefer that the core
technology is protected. For example, in the case of a patent, technology that is protected can help give
the startup an edge over competitors because once a patent issues, the startup can prevent others from
making, using, or selling a product that is claimed in their issued patent.
Some academic companies are founded on intellectual material that lies within the public domain and for
which no intellectual property protection is available. If this is the case, there may not be a need to secure
a license from the academic employer. Companies without intellectual property assets ordinarily do not
attract large amounts of outside investment capital, however.
The management team will have to decide what sort of intellectual property protection is needed based
on the market for their product and relative cost to secure the rights compared with the ability to recoup
those costs. Some intellectual property rights are expensive to secure, like patents, and others are rel-
atively inexpensive, like copyrights. Trademarks are another way a company can begin to create value
when customers associate the trademark or ‘brand’ with their products or services. Where a company may
have know-how or information that would be better kept behind closed doors, maintaining trade secrets
is another way to build value for the company in the form of intellectual property. Many times, there are
opportunities to use different protection strategies at the same time. For example, a product brand name
might be protected by a registered trademark, and the product itself may also be protected by securing
patent rights in the underlying technology.
APPENDIX B
1. Executive Summary - The summary tells your whole story, in about one page. Your summary should
be a concise, high level description of what your business will be, in terms of the market opportunity,
the technology, the investment required, and the rewards associated with the project. It is often best
to write your summary after you have completed the rest of the plan.
2. Introduction – Your introduction should give a description of the core technology and how it can and
has been used. You set out marketing goals and objectives and what you are offering to reach those
goals and objectives. You can give a history and the current status of the research that led to the
technology. You should succinctly summarize why your solution is different/better than other ways
the customer solve the problem. It can be helpful to discuss the intellectual property – both yours
3. Market Analysis - The marketing plan (along with the financial statements) is the most important
part of a business plan. You need to demonstrate a thorough understanding of customers and their
needs, and your competition (any alternative approach to what your business is offering) for those
customers. It is important to have a market focus, and not try to do too many things at once. The
number of customers, what percentage of customers you plan to capture, and how much each cus-
tomer will pay for your product or service need to be quantified. Your approach for convincing cus-
tomers to buy from you also needs to be well thought out and explained.
4. The Product/Service - This section provides a concise explanation of the needs of your target market
(as identified above) and describes how your business will meet those needs. This is accomplished
through a clear description of your product and/or service, highlighting significant features. Most
importantly, you will describe the benefits of those features to your prospective customers.
5. Strategy - Your business strategy represents the synthesis of all of the factors that will determine the
success of your company. A strategy provides a plan to enter and capture customers in your target
market in what either is, or will be, a competitive environment. Three general ways you can position
your business are: 1) be the low-cost supplier; 2) offer something different from what is otherwise
available to your prospective customers; or 3) segment the market and go after only a portion of the
total market on either a cost or differentiation basis, or some combination thereof. These are only
broad strategies and are not the only possibilities. Whatever your approach, the strategy you devel-
op needs to be consistent with respect to all internal and external factors related to your business.
6. Management Team - While your marketing plan and financial statements are the most important part
of your business plan, the management team is the most important component of your business.
Management is responsible for executing the business plan. The team should inspire confidence in
potential investors that they can accomplish what is presented in the plan. Understanding of, and
experience in, the company’s core technology, all facets of business, and small business operations
should be represented on the team. Be prepared and open to having outside members who can,
among other things, help facilitate strategic partnering, raise money, and provide general guidance
to company management. You might also want to consider establishing a technical advisory board,
which can give credibility to the company’s technology platform and advise in development of both
current and future innovation.
7. Capital Recapture/Exit Strategy - This section of your business plan answers the question, “How do
investors get their money out of your business, with their desired return, in roughly 3 to 5 years?”
Options include selling shares/company stock in a venture capital financing round or a public mar-
ket, such as the NASDAQ or NYSE, a buyout of investor shares buy management or the company,
the sale of the business to another firm, or dissolution of the business, with proceeds from the sale
of assets going to the investors. In thinking about an exit strategy, you will want to try find out how
companies like yours paid back their investors. If you do not plan on having investors, you will not
need this section in your business plan.
8. Risk & Risk Management Plan - As Scottish poet Robert Burns noted, “The best laid plans of mice
and men often go awry”. No matter how well you have researched and planned your business, the
one thing you can expect with certainty is that things will not go exactly as you had hoped. Risk ar-
9. Financial Statements - An Income Statement, Balance Sheet, and Statement of Cash Flows pro-
vide, respectively, information about your expected revenue streams and the costs associated with
generating those revenues, with calculations of the various profit margins you plan to generate, the
company’s assets, liabilities, and ownership interests, and the various ways that money will come into
and go out of the company. They should convey a complete financial picture of what your business
looks like at the present time and going forward. The assumptions you have made in preparing the
financial statements are a critical part of the statements and should be explicitly included in your plan.
It is a good idea to examine the effect of changing your assumptions on the financial statements.
You do not need to include an analysis of this, but you should be prepared to discuss the subject.
In addition to providing information to potential investors, financial statements will serve as a check
for the company’s management going forward to see if things are going according to the plan. Most
university researchers do not have the background to put together financial statements for a business
plan, so you will want to find help in doing so.