KALGIDHAR PUBLIC SCHOOL COMMITTEES FOR THE SESSION 2024-25

The following committees are hereby constituted for smooth and effective functioning of the school for the year 2024-250. As such all the staff members
are hereby informed to note the nature of the work and comply with them. All the committee members will be responsible for the work of the committee.
In absence of the in-charge the next senior member of the committee will automatically will be the in-charge and so on but all the members will be
equally responsible. The handing and taking over of the departments shall be completed immediately.

NAME OF COMMITTEE INCHARGES/TEACHERS DUTIES AND RESPONSIBILITIES

1- ADVISORY COMMITTEE TO 1. 1- The committee will help the Principal in day to day
THE PRINCIPAL administrative matters.
2- The committee can go through the circulars received form
KPS RO Bengaluru and KPS HQ New Delhi.
3- To assist the undersigned in preparation of Budget
estimates (SF & VVN) annual accounts (SF&VVN)
4- Any other work assigned by the principal in day to day
administrative matter.
5- Any other related work.
2- ACADEMIC 1. 1- To prepare the list of notebooks for the Academic year.
COUNCIL COMMITTEE 2- To ensure the distribution of split-up syllabus to students of
all classes.
(Special Committee for pursuing
3-To monitor the teaching-learning process.
the programme for bright and 4- To monitor the upkeep of CCE documents.
slow learners and Minimum 5- To monitor the conduct of Remedial class for low achievers.
programme for all) 6. To maintain the class wise and subject wise monthly student’s
academic performance analysis.
7- Any other related work.
3- TIME TABLE COMMITTEE 1. 1- To prepare the School timetable as per the latest guidelines
from KPS
2- To make arrangement for teachers on leave.
3- To ensure that Teachers attend their arrangement Periods
4- To make remedial timetable for low achievers
5- To display copy of arrangement work in the notice board.
6- To maintain the arrangement register.
7- Any other related work.
4- ADMISSION COMMITTEE 1. 1- To display notice regarding Admissions Guidelines.
2- To display forms/Annexure as per KPS guidelines.
3- Verification of the Documents and admission of students.
4- To take the approval of VEC before the release of the merit
list.
5- Maintenance of admission registers.
6- Admission of candidates based on KV TC as per KPS norms.
7- Local transfer admissions.
8- Admissions as per RTE Act.
9- Maintenance of admission records as per KPS guidelines in
the prescribed proformas.
10- Details of admission uploading on the website.
11- Any other related work.
5- INTERNAL EXAMINATION 1. 1- To conduct internal exams as per the schedule given by KPS
calendar of activities.
2- To update the Report cards and Mark list format as per the
latest CBSE directions.
3- To collect Question papers from paper setters, along with
Blueprint & Marking scheme
4- To conduct retest as per KPS norms.
5- To analyse the Results of internal & Pre-Board Exams
6- Declaration of results as per the KPS schedule.
7- To update examination details on website regularly.
8- Any other related work.
6- EXTERNAL EXAMINATION 1. 1- To correspond with CBSE for all exams related queries.
2- To monitor the registration of class IX and class XI students for
Board exam.
3- To go through the CBSE website regularly and to complete
the task as per the CBSE/KPS instructions regarding external
exams.
4- Maintenance and submission of records..
5- To despatch Answer papers promptly and with utmost care.
6- A Xerox copy of all documents being sent to CBSE to be
maintained.
7- To maintain account of answer papers & expenditure for
conduct of exam in prescribed formats.
8- To coordinate with external agencies for conduct of exam.
9- To keep exam related documents /materials in safe
custody
10- To settle accounts. 11- Any other related work.
7- LIBRARY COMMITTEE 1. 1- To purchase books as per KPS guidelines.
2- The suggestion from staff members for purchase of new
books to be taken.
3- To ensure books are circulated as per the requirement of
students & staff members as per Library rules
4- Books should not remain with same individual for a long
period.
5- Students should be encouraged to write Book Review.
6- Guidance & Counselling corner or table to be maintained.
7- Any other related work.

8- CCA COMMITTEE 1. 1- Annual Planning of CCA activities.

1- To see that morning assembly programme is to conduct
within stipulated time.
2- To prepare the schedule for conducting morning assembly
programme, class teachers of secondary, primary, must be given
responsibility of conducting morning assembly programme.
4- Maintains of result of CCA activities.
5- Purchase and distribution of CCA prizes & medals.
6- Maintaining CCA Activities register
7- Any other related work.

9- PURCHASE COMMITTEE 1. 1- To find out the requirements of various departments.

2- To prioritise the items to be purchased.
3- To prepare estimate of expenditure.
4- To put up budget proposal for approval.
5- To call for quotation in consultation with Principal.
6- To prepare Comparative statement and place order for the
lowest quoted item as per requirement.
7- To physically verified the purchased items/goods and put
Marks by using permanent Marker with Date.
8- Any other related work.

10- GENERAL GRIEVANCE OF 1. 1-To see the complaint related to immoral behaviour towards
STUDENTS girl students or corporal punishment or tarnishing the image of
the students, abusing the students on caste, creed, religion or
family background or on personal appearance or threatening the
students to join the private tuitions received by the committee.
11- GRIEVANCE BOX OPENING 1. 1- Committee should open the suggestion boxes every week, collect
the written material, convey the committee meeting and submit the
COMMITTEE (Students/Parents)
report accordingly. All document should be recorded in the file and
maintain the record properly.
2- The boxes should be open in the presence of all the members and
the undersigned and committee should not shield or hide any
document or name of the accused committee member.
3- To list out the suggestion or Grievances made.
4- To consult the Principal regarding the course of action.
5-To maintain the minutes of the meetings
6- Any other related work.

1.
1-To look into the genuine grievances of staff members.
12- GRIEVANCE CELL COMMITTEE

13- SEXUAL HARASSMENT 1. 1- TO LOOK AFTER THE CASES OF SEXUAL HARASSMENT IN VIDYALAYA,
IF ANY,
PREVENTION COMMITTEE 2- The committee should be impartial and unbiased. The committee
should not disclose the identity of the girls and the teachers and
should not spread any rumours and will maintain the secrecy and the
confidentiality. The committee will report to the Principal.

14- MAINTENANCE AND REPAIRS 1. 1- To monitor the repair work in the Vidyalaya
2- To maintain Register of date wise repair work in the Vidyalaya.
3- Any other related work.
15- STUDENT COUNCIL 1. 1- To organise investiture ceremony.
2- To monitor discipline in the Vidyalaya.
COMMITTEE 3- To help in organising Sports day, Annual Day.
4- Division of houses along with house masterand Associate of
house masters and distribution of students of various house.
5-Selection of School Captains, Vice Captains, Sports Captains and
House Captains prefects.
6- Procuring badges for Captains Monitors, prefects.
7- Maintenance of Students council register/record.
8- Any other related work.
16- PHOTOGRAPHY COMMITTEE 1. . 1- To ensure the photography/Videography on important
occasions days/ functions.
2- To take photos of interesting special items during assembly.
3- To preserve the soft copies of these photos in folders in the
computer lab.
4- Any other related work.
17-CONDEMNATION COMMITTEE 1. 1- To send notice for stock verification & condemnation of
articles.
2-To send notice to Regional Officeand other schools regarding
auction of articles.
3- Any other related work.
18- FURNITURE COMMITTEE 1. 1- To ensure the furniture in each classroom is of uniform nature
as far as possible.
2- To check whether any furniture requires repair & to bring it to
the notice of the Principal.
3- To ensure that no furniture is lying in the corridors.
4- To ensure that any furniture taken for any function to be
replaced in its proper place.
5- Any other related work.
19-GUIDANCE AND COUNSELLING 1. 1- To plan guidance & counselling activities for the academic
year.
2- To maintain Guidance & counselling register.
3- To arrange guest lectures on important occasions by inviting,
Scientist, Doctors and others dignitaries.
4- To arrange Vocational guidance and counselling to the
students by inviting reputed personalities in the concerned filed.
5- To pay the remuneration in consultation with principal.
6- Any other related work.
20- EXCURSION COMMITTEE 1. 1- To plan education tours / excursions for all the classes as per
KPS norms.
2-To give the intimation letters to class teachers for transmission
to parents.
3- To collect the acknowledgement from parents and to file it.
4- To ensure the safety of the students during the journey period
and their stay at the venue.
5- To provide hygienic food / potable water to the students who
are participating in tour programme.
6- To arrange transport & settle bills.
7- Any other related work.

21- MEDICAL CHECKUP 1. 1- To conduct medical check-up of students twice a year.

COMMITTEE 2- To provide medical help whenever required to the students.
3- To maintain medical records of all students.
4- To maintain the medical room
5-To ensure thefollow up action after the medical check-up.
6- Any other related work.

22- SCIENCE EXHIBITION 1. 1- To Motivate the students to prepare exhibits based on

COMMITTEE themes given by KPS.
2- To organize Vidyalaya level Science exhibition as per schedule.
3-To encourage more and more children to participate.
4- To inculcate scientific temper among the students.
5- Any other related work.

23- SOCIAL SCIENCE EXHIBITION 1. 1- To motivate children to prepare projects/model based on

COMMITTEE country/state allotted to the region
2- To encourage more and more children to participate in
cluster level Regional level and Nation level exhibition
3- To motivate the children to participate in debate, group dance,
music, skit competitions organized in connection with social
science exhibition.
4- To give 1st Term project for each class based on the topics for
Social science Exhibition.
5- Organise an exhibition, select the best projects
6- Any other related work.
24- MATHS/SCIENCE/ENGLISH 1. 1- To inform students about these competitions.
AND OTHER OLYMPIAD 2-To encourage students to participate in these competitions
3- To conduct the exam.
4-Maintain liaison with outside agencies regarding smooth
conduct of different Olympiads. 5- Any other related work.
25- HINDI IMPLEMENTATION 1. 1- To ensure the names of staff members in attendance register
COMMITTEE is bilingual.
2- To ensure replies to official letters in Hindi are sent in Hindi.
3- To prepare report on Hindi implementation.
4- To celebrate Hindi Week and Hindi Pakhwara.
5- Any other related work.
26- WEBSITE COMMITTEE 1. 1- To update all information in the website regularly.
2- The photo gallery to be updated with latest photographs with
captions.
3- Any exemplary achievement to be given as flash news.
4- Any other related work.
27- VALUE EDUCATION 1. 1- To ensure activities related to values are incorporated in the
morning assembly.
2-To ensure value talks by Teachers in morning assembly.
3- Any other related work.
28- MINUTES COMMITTEE 1. 1- To write the minute of the meeting and to take teachers
signature.
2- To maintain minutes register.
29- ALUMNI COMMITTEE 1. 1- To coordinate between Vidyalaya and alumni for
developmental work.
2- To maintain details of alumni in a register.
3- To conduct alumni meet.
4- Any other related work.
30- VMC COMMITTEE 1. 1-To inform and invite VMC members for the meetings.
2-To arrange for refreshments for such meetings.
3- To note down the minutes of VMC meetings.
4- To arrange for stationery material like files, pens etc. and
maintain a record of such meetings.
5- Any other related work.
31- AEP COMMITTEE 1. 1- To plan activities for the academic year.
2- To arrange talk by experts.
3- To maintain record of activities conducted.
4- Any other related work.
32- NEWS PAPER IN EDUCATION 1. 1- To coordinate with Newspaper Agency.
(NIE) COMMITTEE 2- To encourage students to subscribe for NIE.
3-To ensure the events of the Vidyalaya& articles of students get
coverage in NIE.
33- DISPLAY BOARD COMMITTEE 1. 1- To ensure the display boards are decorated as per the topic
given
2- The articles displayed should be verified by the teachers
3- Any other related work.
34- DRINKING 1. 1- To ensure drinking water is available in the Vidyalaya.
WATER COMMITTEE 2- To send water sample for analysis once in every 3 months.
3- To ensure the proper functioning of Aqua guard installed in
school premises.
4- To ensure the proper functioning of water coolers.
5- Any other related work.
35- FOOD COMMITTEE 1. 1-To make arrangement for supply of hygienic food/refreshment
during various functions/events in the vidyalaya.
2. To inquire market survey and set competitive rates without
compromising the quality.
3-Any other related work.
36- TRANSPORTATION 1- To arrange transport facility for students as and when
COMMITTEE required.
2- To keep a record of all outside movements.
3-To Keep a record of Different vehicle used.
4-To verify the bills.
5- Any other related work.
37-ACCOMODATION COMMITTEE 1. 1- To make the arrangement of rooms for outstation students
during their stay in the vidyalaya during different events.
2- To arrange and provide all the basic amenities to the
children’s during their stay.
3- Any other related work.
38- RIGHT TO INFORMATION 1. 1- To attend the queries made under RTI and ensure their
COMMITTEE response is made on or before the stipulated date and be in
touch with the office.
2- Collect data / information to be incorporated in the reply of
such letters.
3- The members and the in charge to keep themselves abreast of
the rules and procedures regarding RTI.
4- Any other related work.
39- SAFETY AND SECURITY OF 1. 1- To mind the discipline of the students during the lunch break.
CHILDREN DURING LUNCH TIME 2- To see that the students reach their respective class after the
lunch.
3- To ensure the safety and security of students during lunch
time by maintaining proper discipline.
4- Monitoring the parents and students movements during the
break.
5- Any other related work.

40- SAFETY AND SECURITY OF 1. 1- To ensure the safety and security of the children at the time
CHILDREN WHEN SCHOOL IS of final dispersal when school is over.
2- To ensure that no child left in the classes/building when
OVER
school is over.
3- Any other related work.

41- CULTURAL COMMITTEE 1. 1- Presentation of cultural programs on different occasions in the

vidyalaya.
2- Any other related work.

42- TEACHING AIDS/AUDIO 1. 1- TO PROVIDE ALL TYPE OF TEACHING MATERIALS REQUIRED BY

VISUAL TEACHERS.
2- Any other related work.
43- CLEANLINESS AND a. 1- To keep a stock of cleanliness activities in the Vidyalaya.
SANITATION COMMITTEE 2-To supervise the work of House Keeping in maintaining
cleanliness
3- To coordinate with AEP to include students in maintaining
cleanliness.
4- To see that the Student Council also contributes towards
maintenance of cleanliness.
5-To ensure the cleanliness of the class rooms, corridor, toilets
and other common areas.
6- To ensure the provision of dustbins in all the class rooms.
7- To give suitable instruction to the people deployed
under housekeeping regarding cleanliness of campus.
8-To clear the wild bushes inside school campus.
9 To ensure cleanliness of area around the staff quarters.
10 To take the rounds of the Vidyalaya thrice in a day and to
ensure cleanliness.
12- Any other related work.

44- P A SYSTEM 1. 1- Arrangement and maintenance of PA system for assembly and

other celebrations.
2- Maintenance of fire extinguisher.
3- Any other related works.
45- SCOUTS AND GUIDES 1. 1- To plan activities for Scouts & guides.
COMMITTEE 2- To conduct activities during CCA period.
3- To take up social service activity for the school.
4- To conduct Tritiya Sopan, Tritiya Charan camps in the
Vidyalaya.
5- Any other related work.
46- STAFF QUARTERS COMMITTEE 1. 1- To see the allotment of Quarters.
1- To monitor the repair work in the Quarters.
2- To maintain Register of date wise repair work.
3- Any other related work.

47- HOUSE KEEPING AND 1. 1- To monitor the work of House Keeping ladies.
SECURITY 2- To prepare a list of areas to be cleaned during second
Saturdays.
3- To maintain the Sanitation Register.
4- To ensure that the police verification in r/o all
the Housekeeping and security personnel is done and made
available to the Vidyalaya.
5- Keep a record of the addresses/ contact numbers of all
the housekeeping/Security personnel
6- Ensure they report to the Vidyalaya on time.
7- To verify the bills put up by the agency.
8- Any other related work.

48- BEAUTIFICATION COMMITTEE 1. 1- To plan for beautification of the Vidyalaya campus.

2- To supervise the work of people deployed under Horticulture
and beautification of Vidyalaya campus.
3- To ensure watering of all potted plants and other plants
growing in the Vidyalaya campus.
4- To procure fertilizers, manure, pesticides in consultation with
Principal.
5- To motivate the children for gardening and beautification.
6- To develop medicinal plant garden in the campus.
7- Any other related work.

49- MAGAZINE PRINTING, PRESS 1. 1- To encourage students and staff members to contribute
AND PUBLISHING COMMITTEE articles for the Vidyalaya Patrika.
2- To design the Cover page with the help of Drawing teacher
and students.
3-To ensure the Vidyalaya Patrika is published and Distributed in
July.
4- To design the Student Diary.
5- Maintain liaison with Press and Media.
6-. Any other related work.
50- FIRST AID COMMITTEE 1. 1- To ensure First aid boxes are available.
2- To ensure the contents of the First-aid box are replenished at
regular intervals and to check the expiry of Ointments/
medicines.
3- Any other related work.

51- UNIFORM CHECKING AND 1. 1- To assign duties to the committee members to monitor the
LATE COMERS uniform of students & late comers
2- To inform the parents about regular defaulters.
3- To maintain the details of defaulters in the register
4- To plan for corrective measures, through skit or talk during
morning assembly.
5- Any other related work.

52- CMP/ e- CLASS ROOM 1. 1- To monitor the use of e-classroom.

2- To maintain the log book.
3- To collect the e-lessons from teachers for all the subjects for
use by other teachers.
4- To prepare report on e-CTLT.
5- To update details about ICT infrastructure of the Vidyalaya.
6- To train teachers about the use of Interactive Board.
7- To guide teachers in uploading data online in CBSE website.
8- To ensure the systems in the computer lab are in working
condition.
9- Any other related work.

53- LAISON COMMITTEE 1- To coordinate with external agencies.

2- Any other related work.

54- Lab Maintenance 1- To oversee the cleaning of Lab.

2. Breakage and maintenance.
3. Preparation and presence during practical.
2- Any other Lab and practical related work.

PRINCIPAL