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Excel Basic Part 1

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67 views

Excel Basic Part 1

Uploaded by

jthomson060
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Seven Basic Excel Formulas For Your Workflow

Since you’re now able to insert your preferred formulas and function
correctly, let’s check some fundamental Excel functions to get you started.

1. SUM

The SUM function is the first must-know formula in Excel. It usually


aggregates values from a selection of columns or rows from your selected
range.

=SUM(number1, [number2], …)

Example:

=SUM(B2:G2) – A simple selection that sums the values of a row.

=SUM(A2:A8) – A simple selection that sums the values of a column.

=SUM(A2:A7, A9, A12:A15) – A sophisticated collection that sums values


from range A2 to A7, skips A8, adds A9, jumps A10 and A11, then finally
adds from A12 to A15.

=SUM(A2:A8)/20 – Shows you can also turn your function into a formula.

2. AVERAGE
The AVERAGE function should remind you of simple averages of data, such
as the average number of shareholders in a given shareholding pool.

=AVERAGE(number1, [number2], …)

Example:

=AVERAGE(B2:B11) – Shows a simple average, also similar to


(SUM(B2:B11)/10)

3. COUNT

The COUNT function counts all cells in a given range that contain only
numeric values.

=COUNT(value1, [value2], …)

Example:

COUNT(A:A) – Counts all values that are numerical in A column. However,


you must adjust the range inside the formula to count rows.

COUNT(A1:C1) – Now it can count rows.


4. COUNTA

Like the COUNT function, COUNTA counts all cells in a given rage.
However, it counts all cells regardless of type. That is, unlike COUNT that
only counts numerics, it also counts dates, times, strings, logical values,
errors, empty string, or text.

=COUNTA(value1, [value2], …)

Example:

COUNTA(C2:C13) – Counts rows 2 to 13 in column C regardless of type.


However, like COUNT, you can’t use the same formula to count rows. You
must make an adjustment to the selection inside the brackets – for
example, COUNTA(C2:H2) will count columns C to H
5. IF

The IF function is often used when you want to sort your data according to
a given logic. The best part of the IF formula is that you can embed
formulas and functions in it.

=IF(logical_test, [value_if_true], [value_if_false])

Example:

=IF(C2<D3,“TRUE”,”FALSE”) – Checks if the value at C3 is less than the


value at D3. If the logic is true, let the cell value be TRUE, otherwise, FALSE

=IF(SUM(C1:C10) > SUM(D1:D10), SUM(C1:C10), SUM(D1:D10)) – An


example of a complex IF statement. First, it sums C1 to C10 and D1 to D10,
then it compares the sum. If the sum of C1 to C10 is greater than the sum
of D1 to D10, then it makes the value of a cell equal to the sum of C1 to
C10.
6. TRIM

The TRIM function makes sure your functions do not return errors due to
extra spaces in your data. It ensures that all empty spaces are eliminated.
Unlike other functions that can operate on a range of cells, TRIM only
operates on a single cell. Therefore, it comes with the downside of adding
duplicated data to your spreadsheet.

=TRIM(text)

Example:

TRIM(A2) – Removes empty spaces in the value in cell A2.


7. MAX & MIN

The MAX and MIN functions help in finding the maximum number and the
minimum number in a range of values.

=MIN(number1, [number2], …)

Example:

=MIN(B2:C11) – Finds the minimum number between column B from B2


and column C from C2 to row 11 in both columns B and C.

=MAX(number1, [number2], …)

Example:

=MAX(B2:C11) – Similarly, it finds the maximum number between column


B from B2 and column C from C2 to row 11 in both columns B and C.

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