HSE Project Closeout Report

Project Closeout Report
SWIMMING POOL RENOVATION

SHELL 2 ESTATE
Report Ref # MRE/PROV/OO1
Client Name PROVAST
Contractor Name MIDAS REAL ESTATE LIMITED
Project Start Date 11TH DECEMBER 2023
Project End Date

REVISION
HISTORY
REV. DATE STATUS PREPARED BY REVIEWED BY APPROVED
NUMBER BY
1.0 04/03/2024 UNDER ENEYO VICTOR OLALEKUAN ILESANMI
REVIEW HSE OFFICER PROJECT MANAER
Project QHSE Closeout Report Doc Ref #:MRE/PROV/OO1
MRE/QHSE/PCR/001
QHSE Documents Issue Date: 04-03-2024
Rev #: 1.0
MIDAS REAL ESTATE LIMITED Page 2 of 7
Contents
1. Purpose ..................................................................................................................................................................... 2
2. Scope ......................................................................................................................................................................... 2
3. Team Members......................................................................................................................................................... 2
4. Organization Management System ......................................................................................................................... 2
5. Contents of the Management System of the Organization .................................................................................... 2
6. Policies, Leadership, and Organization’s Commitment .......................................................................................... 2
7. Quality, Health, Safety & Environment Objectives ................................................................................................. 4
8. Project QHSE Achievements and Awards ................................................................................................................ 4
8.1. Total Man Hours Achieved – Achievement #1 ................................................................................................ 4
8.2. Accident & Incidents Statistics – Achievement #2 .......................................................................................... 5
8.1.1. TRIR – Total Recordable Incident Rate .................................................................................................... 5
8.1.2. Lost Time Injury Frequency Rate – LTIFR ................................................................................................. 6
8.3. Zero Spillage at workplace – Achievement ..................................................................................................... 6
8.4. Worker Appreciation by Client – Achievement/ Award ................................................................................. 6
8.5. Training and Development of all Employees................................................................................................... 6
8.6. Legal Notices and Violations ............................................................................................................................ 6
9. Summary of the HSE Performance .......................................................................................................................... 6
9.1. Important Definitions....................................................................................................................................... 7
10. Attachments ......................................................................................................................................................... 7
MRE/QHSE/PCR/001
Rev #: 1.0
1. Purpose
The project closeout report is developed and shared with all concerned parties and is relevant to swimming pool
renovation project.
The sole purpose of this report is to provide a summary of the products delivered, comparison of the baseline projects
as well as demonstrate the lessons learnt, commitment of the organization, HSE related issues raised during the
execution of the project and how they were addressed including the Project HSE Objectives. This Project Closeout
serves as the official closure of the project and provides a permanent record for reference for future project team.
2. Scope
The Project Closeout Report covers the Architecture, civil, engineering, procurement, materials management, site
management, and other activities with respect to the HSE.
Midas Real Estate Limited has accomplished all the activities since December 11th , 2023.
3. Team Members
Following team members were working on behalf of the contractor at the worksite, listed below;
S/# Name Designation
OLALEKUAN ILESANMI
Project Manager
VICTOR Site Project Supervisor

ENIOLA AYOMIDE Project Architect
Project Civil Engineer

ENEYO VICTOR Project HSE Officer
4. Organization Management System

Organization developed an Integrated Management System comprising of following 3 standards listed below;
1) ISO 9001:2015 Quality Management System
2) ISO 14001:2015 Environmental Management System
3) ISO 45001:2018 Occupational Health and Safety Management System
4) Compliance with all the national and international legal requirements, code of practices, and client
requirements.
5. Contents of the Management System of the Organization

Following prime elements form the Integrated Management System of the [Organization Name].
- Policies, Leadership and commitment of the organization

- QHSE Objectives and Targets
- Hierarchy of the Organization, roles, responsibilities and resources provision
- Hazard Identification, Risk Assessment and Risk Mitigation
- Planning implementation
- Monitoring performance and Audit & Review
6. Policies, Leadership, and Organization’s Commitment

The organization has declared its policies that are reviewed and signed by the CEO/MD and HoD. The following policies
are listed below and available in the hard copies;
MRE/QHSE/PCR/001
Rev #: 1.0
- Quality Policy
- Health and Safety Policy
- Environmental Policy
- Substance Abuse Policy
- PPE Policy
7. Quality, Health, Safety & Environment Objectives

Organization declared its objectives to be achieved for 2024 and those are also applicable to the Project. The project
team is bound to achieve these objectives by all means and organization is liable by law to provide resources and
budget to achieve these objectives. The objectives are listed below;
- Training and development of all the employees
- 3rd party training of all the employees
- Zero fatality at the workplace
- Zero incident and accident at the work place
- Zero environmental incident at the workplace
- Customer satisfaction by delivery of good quality product
- Workers training to enhance their awareness about environmental aspects/impacts
- Minimize exposure to dust
- Waste management improvement by implementing segregation, safe storage and handling, and transporting
techniques
- Zero Spillage at workplace
8. Project QHSE Achievements and Awards

8.1. Total Man Hours Achieved – Achievement #1
During the project, a team of 15 was hired to perform the job. The project started on 11th December, 2023 and came
to end on [Month Day, Year]. The total duration of the project is [Number of Days].
Total Accumulative Man Hours = 5,354

These total man hours are without any incident and this is how the objectives of Zero Fatality and Zero
Accident/Incident were achieved.
8.2. Accident & Incidents Statistics – Achievement #2

During the whole project no major accident/ incident took place neither any life was lost during the execution of the
job. Following statistics are measured and zero accident/incident objective was achieved.
8.1.1. TRIR – Total Recordable Incident Rate
TRIR = 0 (Zero)
The Recordable Incidents are following;
- Fatality at workplace: 0
- Illness at workplace: 0
- Injury beyond first aid: 0
- Job transfer due to incident: 0
- Loss of consciousness: 0
8.1.2. Lost Time Injury Frequency Rate – LTIFR
LTIFR = 0 (Zero)
MRE/QHSE/PCR/001
Rev #: 1.0
Zero Spillage at workplace – Achievement

During the whole project the chemical spillage incident didn’t take place at all. All the workers were trained for
handling and storage of chemicals.
8.3. Worker Appreciation by Client – Achievement/ Award

For working safely and demonstrating excellent commitment towards health and safety, two workers were
appreciated. The both workers helped in implementing the positive health and safety culture at workplace.
8.4. Training and Induction of all Employees

All the employees were trained and inducted before start of the job.
8.5. Legal Notices and Violations

During the execution of the project there was no violation of the legal requirements neither any legal notice was
served.
9. Summary of the HSE Performance

A brief summary of the HSE Performance is mentioned below. The performance is divided into sub-categories for
precise and easy understanding. All the factors are included.
The table of summary of the HSE performance include the following elements;
- Manpower Dimension – Total Workforce Strength and their Total Work Hours
- Incident Rates
- HSE Tasks and Activities that took place during the execution of the project
- Number of Total Recordable Incident Rates - TRIR
- Lost Time Injuries Frequency Rate – LTIFT
- HSE Violations
- Legal Notices due to HSE Violations
- HSE Awards and Appreciations
S/# Category Description Statistics
Manpower Total Workforce 55

1
Dimension Total Man Hours – Total Work Hours 5354
Description of Incident and Accident
Fatalities 0
Lost Time Injuries (LTIs) 0
Work Days Lost 0
Work Restricted Days Case – WRC 0

Work
2
Performance Medical Treatment Cases – MTC 0
First Aid Cases – FAC 0
Material Loss 0
Occupational Illness 0
High potential Incidents - HiPo 0

MRE/QHSE/PCR/001
Rev #: 1.0
S/# Category Description Statistics

Environmental Pollution/ Spillage Cases 0
Fire and Explosion 0
Structure Collapse 0
Near Miss Incident 0
Road Traffic Accidents – RTA 0
Security Incidents 0
Damage to the Property and Equipment 0

Safety Violations 0
Legal notices served by government/ regulatory bodies 0

Description of HSE Activities Occurred During Project Execution
Total Toolbox Talks conducted during project execution 53
Safety Induction conducted during project execution 19

Basic safety training conducted during project execution 2
Job specific trainings conducted during project execution 3
HSE
3 HSE Walks, HSE Surveys, HSE Inspections 36
Activities
Sub-contractor HSE Audits 0
HSE Documents preparations 4
Incident Total Recordable Incident Rate – TRIR 0

4
Rates Lost Time Injury Frequency Rate – LTIFR 0
9.1. Important Definitions

9.1.1. Fatalities
An employee’s death during work time due to any work-related incident or exposure to hazardous element.
9.1.2. Lost Time Injuries - LTIs
Lost Time Injury refers to the incidents that result in disability or an employee missing work due to injury.
9.1.3. Work Days Lost
Days away from work dur to an accident/incident that restricted the worker to return to work.
9.1.4. Work Restricted Days Case - WRDCs
If due to an accident, the worker is performing or is not able to perform his all routine duties he is supposed to do,
such incident will be addressed as Work Restricted Days Case.
9.1.5. Medical Treatment Cases – MTC
Any incident that lead to injury/ disease/ disorder that require a proper medical treatment instead of first aid.
MRE/QHSE/PCR/001
Rev #: 1.0
9.1.6. First Aid Cases - FAC

Any incident that lead to minor injury and can be addressed by the onsite doctor/paramedic and require only first aid.
9.1.7. Material Loss
Any incident in which the product/material is lost due to any incident at the workplace.
9.1.8. Occupational Illness
Deterioration of existing health condition due to exposure to different agents e.g., biological agents, physical elements,
and mechanical trauma.
9.1.9. High Potential Incidents – HiPo
High potential incidents are the incidents and near-misses that can result in one or more fatality at the workplace
under extraordinary conditions.
9.1.10. Near Miss Incident
Any unplanned and unwanted incident that didn’t result in injury, death or loss but had the potential to do so.
10. Attachments
- HSE Policy
- Quality Policy
- Substance Abuse Policy
- Job Risk Assessment (JRAs)
- PPE Policy
- Environmental Policy

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Project Closeout Report

SWIMMING POOL RENOVATION

Report Ref # MRE/PROV/OO1

Client Name PROVAST

Contractor Name MIDAS REAL ESTATE LIMITED

Project Start Date 11TH DECEMBER 2023

Project End Date

VICTOR Site Project Supervisor

Project Civil Engineer

4. Organization Management System

5. Contents of the Management System of the Organization

- Policies, Leadership and commitment of the organization

6. Policies, Leadership, and Organization’s Commitment

7. Quality, Health, Safety & Environment Objectives

8. Project QHSE Achievements and Awards

Total Accumulative Man Hours = 5,354

8.2. Accident & Incidents Statistics – Achievement #2

Zero Spillage at workplace – Achievement

8.3. Worker Appreciation by Client – Achievement/ Award

8.4. Training and Induction of all Employees

8.5. Legal Notices and Violations

9. Summary of the HSE Performance

Manpower Total Workforce 55

Lost Time Injuries (LTIs) 0

Work Days Lost 0

Work Restricted Days Case – WRC 0

High potential Incidents - HiPo 0

S/# Category Description Statistics

Fire and Explosion 0

Road Traffic Accidents – RTA 0

Damage to the Property and Equipment 0

Legal notices served by government/ regulatory bodies 0

Safety Induction conducted during project execution 19

HSE Documents preparations 4

Incident Total Recordable Incident Rate – TRIR 0

9.1. Important Definitions

9.1.6. First Aid Cases - FAC

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