BMS 400: MIS

Systems Development

Dr. Morrisson

6-1
STUDENT LEARNING OUTCOMES
List and describe the three different forms of
outsourcing.
Describe business process outsourcing (BPO).
Describe prototyping and profile an example
of a prototype.
Describe the advantages of prototyping.

6-2
 INTRODUCTION
• Information systems are the support structure
for meeting the company’s strategies and goals
• New systems are created because employees
request it
• New systems are created to obtain a
competitive advantage

6-3
 INTRODUCTION
• Billions of dollars spent yearly on acquisition,
design, development, implementation, and
maintenance of IT systems
• Companies depend on information more than
ever

6-4
 SYSTEMS DEVELOPMENT LIFE
CYCLE (SDLC)
• Systems development life cycle (SDLC) - a
structured step-by-step approach for
developing information systems
• Typical activities include:
• Determining budgets
• Gathering business requirements
• Designing models
• Writing user documentation

6-5
 SYSTEMS DEVELOPMENT LIFE
CYCLE (SDLC)
SDLC PHASE ACTIVITIES
1. Planning •Define the system to be developed
•Set the project scope
•Develop the project plan
2. Analysis •Gather business requirements
3. Design •Design the technical architecture
•Design system models
4. Development •Build technical architecture
•Build databases and programs
5. Testing •Write test conditions
•Perform testing
6. Implementation •Write user documentation
•Provide training
7. Maintenance •Build a help desk
•Support system changes 6-6
 SYSTEMS DEVELOPMENT LIFE
CYCLE (SDLC)
• The SDLC has 7 phases:
1. Planning
2. Analysis
3. Design
4. Development
5. Testing
6. Implementation
7. Maintenance

6-7
SYSTEMS DEVELOPMENT LIFE
CYCLE (SDLC)

6-8
 Phase 1: Planning
• Planning phase - involves determining a
solid plan for developing your information
system
• Three primary planning activities:
1. Define the system to be developed
• Critical success factor (CSF) - a factor simply critical to
your organization’s success

6-9
 Phase 1: Planning
2. Set the project scope
• Project scope - clearly defines the high-level system
requirements
• Scope creep - occurs when the scope of the project
increases
• Feature creep - occurs when developers add extra
features that were not part of the initial requirements
• Project scope document - a written definition of the
project scope and is usually no longer than a paragraph

6-10
 Phase 1: Planning
3. Develop the project plan including tasks,
resources, and timeframes
• Project plan - defines the what, when, and who
questions of system development
• Project manager - an individual who is an expert in
project planning and management, defines and develops
the project plan and tracks the plan to ensure all key
project milestones are completed on time
• Project milestones - represent key dates for which you
need a certain group of activities performed

6-11
Phase 1: Planning

6-12
 Phase 2: Analysis
• Analysis phase - involves end users and IT
specialists working together to gather,
understand, and document the business
requirements for the proposed system

6-13
 Phase 2: Analysis
• Two primary analysis activities:
1. Gather the business requirements
• Business requirements - the detailed set of knowledge
worker requests that the system must meet in order to be
successful
• Joint application development (JAD) - knowledge
workers and IT specialists meet, sometimes for several
days, to define or review the business requirements for
the system

6-14
 Phase 2: Analysis
2. Prioritize the requirements
• Requirements definition document – prioritizes the
business requirements and places them in a formal
comprehensive document

6-15
Phase 2: Analysis

6-16
 Phase 3: Design
• Design phase - build a technical blueprint of
how the proposed system will work
• Two primary design activities:
1. Design the technical architecture
• Technical architecture - defines the hardware, software,
and telecommunications equipment required to run the
system

6-17
 Phase 3: Design
2. Design system models
• Modeling - the activity of drawing a graphical
representation of a design
• Graphical user interface (GUI) - the interface to an
information system
• GUI screen design - the ability to model the information
system screens for an entire system

6-18
 Phase 4: Development
• Development phase - take all of your detailed
design documents from the design phase and
transform them into an actual system
• Two primary development activities:
1. Build the technical architecture
2. Build the database and programs
• Both of these activities are mostly performed by IT
specialists

6-19
 Phase 5: Testing
• Testing phase - verifies that the system works
and meets all of the business requirements
defined in the analysis phase
• Two primary testing activities:
1. Write the test conditions
• Test conditions - the detailed steps the system must
perform along with the expected results of each step

6-20
 Phase 5: Testing
2. Perform the testing of the system
• Unit testing – tests individual units of code
• System testing – verifies that the units of code function
correctly when integrated
• Integration testing – verifies that separate systems work
together
• User acceptance testing (UAT) – determines if the
system satisfies the business requirements

6-21
 Phase 6: Implementation
• Implementation phase - distribute the system
to all of the knowledge workers and they
begin using the system to perform their
everyday jobs
• Two primary implementation activities
1. Write detailed user documentation
• User documentation - highlights how to use the system

6-22
 Phase 6: Implementation
2. Provide training for the system users
• Online training - runs over the Internet or off a CD-
ROM
• Workshop training - is held in a classroom environment
and lead by an instructor

6-23
 Phase 6: Implementation
• Choose the right implementation method
– Parallel implementation – use both the old and new
system simultaneously
– Plunge implementation – discard the old system
completely and use the new
– Pilot implementation – start with small groups of
people on the new system and gradually add more
users
– Phased implementation – implement the new system
in phases
6-24
 Phase 7: Maintenance
• Maintenance phase - monitor and support
the new system to ensure it continues to meet
the business goals
• Two primary maintenance activities:
1. Build a help desk to support the system users
• Help desk - a group of people who responds to
knowledge workers’ questions
2. Provide an environment to support system changes

6-25
 SYSTEMS DEVELOPMENT
METHODOLOGIES
• Developers have different development
methodologies:
– Waterfall methodology
– Rapid application development (RAD)
– Extreme programming (XP)
– Agile methodology

6-26
 Waterfall Methodology
• Waterfall methodology - a sequential, activity-
based process in which each phase in the SDLC is
performed sequentially from planning through
implementation

6-27
 Rapid Application Development
(RAD)
• Rapid application development (RAD) (also
called rapid prototyping) - emphasizes
extensive user involvement in the rapid and
evolutionary construction of working
prototypes of a system to accelerate the
systems development process
– Prototype - a smaller-scale, representation, or
working model of the user’s requirements or a
proposed design for an information system
6-28
Rapid Application Development
(RAD)

6-29
 Extreme Programming (XP)
• Extreme programming (XP) - breaks a project
into tiny phases and developers cannot continue on
to the next phase until the first phase is complete

6-30
 Agile Methodology
• Agile methodology - a form of XP, aims for
customer satisfaction through early and
continuous delivery of useful software
components

6-31
 OUTSOURCING
• Two primary choices to build IT systems (of
great size and complexity):
1. Insourcing - involves choosing IT specialists
within your organization to develop the system
2. Outsourcing - the delegation of specific work to a
third party for a specified length of time, at a
specified cost, and at a specified level of service

6-32
OUTSOURCING

6-33
 OUTSOURCING
• The main reasons behind the rapid growth of
the outsourcing industry include the following:
– Globalization and the Internet
– Growing economy and low unemployment rate
– Technology and deregulation
• Request for proposal (RFP) – outsourcing
document that informs vendors of your logical
requirements

6-34
 Outsourcing Options
• IT outsourcing for software development can
take one of four forms:
1. Purchase existing software
2. Purchase existing software and paying the publisher
to make certain modifications
3. Purchase existing software and paying the publisher
for the right to make modifications yourself
4. Outsource the development of an entirely new and
unique system for which no software exists

6-35
Outsourcing Options

6-36
 Outsourcing Options
• There are three different forms of outsourcing:
1. Onshore outsourcing - the process of engaging
another company within the same country for
services
2. Nearshore outsourcing - contracting an outsourcing
arrangement with a company in a nearby country
3. Offshore outsourcing - contracting with a company
that is geographically far away

6-37
 Offshore Outsourcing
• Primary outsourcing countries are:
– India
– China
– Eastern Europe (including Russia)
– Ireland
– Israel
– Philippines

6-38
The Advantages and Disadvantages of
Outsourcing
• Advantages:
– Focus on unique core competencies
– Exploit the intellect of another organization
– Better predict future costs
– Acquire leading-edge technology
– Reduce costs
– Improve performance accountability

6-39
The Advantages and Disadvantages of
Outsourcing
• Disadvantages:
– Reduces technical know-how for future innovation
– Reduces degree of control
– Increases vulnerability of your strategic
information
– Increases dependency on other organizations

6-40
The Advantages and Disadvantages of
Outsourcing

6-41
 Business Process Outsourcing (BPO)
• Business process outsourcing (BPO) is using
a contractual service to completely manage,
deliver and operate one or more (typically IT
or call center-intensive) business processes or
functions

6-42
Business Process Outsourcing (BPO)

6-43
 PROTOTYPING
• Prototyping - the process of building a model
that demonstrates the features of a proposed
product, service, or system
– Proof-of-concept prototype - used to prove the
technical feasibility of a proposed system
– Selling prototype - used to convince people of the
worth of a proposed system

6-44
 The Prototyping Process
• The prototyping process involves four steps:
1. Identify basic requirements
2. Develop initial prototype
3. User review
4. Revise and enhance the prototype

6-45
The Prototyping Process

6-46
 Advantages of Prototyping
• Encourages Active User Participation
• Helps Resolve Discrepancies Among Users
• Gives Users a Feel for the Final System
• Helps Determine Technical Feasibility
• Helps Sell the Idea of a Proposed System

6-47
 Disadvantages of Prototyping
• Leads People to Believe the Final System Will
Follow
• Gives No Indication of Performance under
Operational Conditions
• Leads the Project Team to Forgo Proper
Testing and Documentation

6-48
 END-USER DEVELOPMENT
• End-user development (EUD) is the
collection of techniques and methodologies
for the creation of non-trivial software
applications by end users
• A successful strategy relies on two keys:
1. Knowing which applications are good candidates
2. Providing end users with the right tools

6-49
 Which Applications to Offload
• Infrastructure-related
• Mission-critical including ERP, CRM,
Business Intelligence and e-business
• High value to the enterprise not just a single
line of business
• Support large numbers of concurrent users’ for
example, call center applications

6-50
STUDENT LEARNING OUTCOMES
1. List the seven steps in the systems
development life cycle (DSLC) and
associated activities for each step.
2. Describe the four systems development
methodologies.
3. Define the role of outsourcing.

6-51
 The Right Tool for the Job
• End users must have development tools that:
– Are easy to use
– Support multiple platforms
– Offer low cost of ownership
– Support a wide range of data types

6-52
 The Right Tool for the Job
• Not all end-user development is greatly
accepted because of:
– Version control
– Low quality
– Loss of control

6-53
 CAN YOU…
1. List the seven steps in the systems
development life cycle (DSLC) and
associated activities for each step.
2. Describe the four systems development
methodologies.
3. Define the role of outsourcing.

6-54
 CAN YOU…
4. List and describe the three different forms of
outsourcing.
5. Describe business process outsourcing (BPO).
6. Describe prototyping and profile an example
of a prototype.
7. Describe the advantages of prototyping.

6-55