O.P.

JINDAL GLOBAL UNIVERSITY

Ph.D. REGULATIONS

14 August 2018

1. TITLE & COMMENCEMENT

1.1 These regulations shall be called the O.P. Jindal Global University Regulations
for the Doctoral Degree Programme.
1.2 These regulations amend the existing Ph.D. Regulations with immediate effect.
2. DEFINITIONS
2.1 “Applicant” means an applicant for admission to the Ph.D. Programme of the
University.
2.2 “Approved Institution” means an institution of higher learning approved by
the University.
2.3 “Attendance” means the period for which a candidate must attend the
University on a full-time basis.
2.4 “Candidate” means a Ph.D. student who has been granted admission, has paid
the fees and has been registered in a Ph.D. Programme, until such time as he/
she is approved as a Research Scholar.
2.5 “Co-Supervisor” means a member of the faculty of the University/ a competent
person from outside the University, other than the Supervisor, approved by the
respective School Doctoral Committee (SDC) to supervise and monitor the
research work of the Ph.D. student alongside the Supervisor.
2.6 “Coursework” means the courses to be undertaken by a candidate in the first
year in the case of a full-time candidate or in the first two years in the case of a
part-time candidate. It comprises both credit and audit courses.

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2.7 “Dean” means a Dean of a School of the University and includes, as
appropriate, a Principal Director of an Institute of the University.
2.8 “Examinations Office” means the JGU Office of the Controller of
Examinations.
2.9 “External Co-Supervisor” means a person from the industry or academia
outside JGU approved by the respective SDC to provide guidance to a Ph.D.
student and supervise and monitor her/ his research work, alongside the internal
Supervisor or Co-Supervisor.
2.10 “Full-time Ph.D. Student/ Candidate/ Research Scholar” means a person
enrolled in the Ph.D. Programme devoting full-time to completing the
requirements of the degree.
2.11 “Managerial Experience” means an experience that relates to planning,
organizing, leading and controlling human or organizational resources to
achieve organizational goals in Government/ Private sector/ PPPs/ NGOs.
2.12 “Minimum Registration Period” means the minimum period for which a
Ph.D. student must be registered, prior to the date of submission of the thesis.
2.13 “Oral Defence” or “Viva Voce” means an oral examination or oral defense of
the thesis.
2.14 “Part-Time Ph.D. Student/ Candidate/ Research Scholar” means a person
who is registered in the Ph.D. Programme devoting part of his/ her time for
completing the requirements of the degree while discharging other employment
obligations.
2.15 “Ph.D.” means the Degree of Doctor of Philosophy. “Ph.D. Programme” means
a study plan leading to the award of the Ph.D. Degree in a discipline of the
University.
2.16 “Pre-Submission Seminar” means the forum for the presentation by the
Research Scholar of the gist of her/ his research findings to the SDC before he/
she finally submits the Ph.D. thesis.
2.17 “Professional Experience” means work experience that relates to the relevant
area of research in government, legal and judicial institutions/ civil society
organizations/ NGOs/ Private Ltd. companies/ PPPs, etc.
2.18 “Registration” means the registration of a Ph.D. student who has paid the fees.

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2.19 “Registration Period” means the period commencing with the date of
registration for the Ph.D. Programme and ending on the date of submission of
the thesis, counting out any gaps.
2.20 “Research Scholar” means a Ph.D. student who has completed the coursework
and whose Synopsis has been approved by the SDC.
2.21 “School/ Institute” means a School/ Institute maintained or admitted by the
University to its privileges. References to a “School” include, as appropriate,
references to an Institute of the University.
2.22 “School Doctoral Committee” (SDC) means a School/ Institute - level
Committee of a School/ Institute of the University, consisting of the Principal
Director/ Dean/ Vice Dean/ Associate Dean of the respective School/ Institute,
who shall be its Chairperson, the Member Secretary and three other nominees
who may include faculty members from other Schools (quorum at its meetings
shall be one-half of the members, including the Member Secretary). In addition,
the proposed/ approved Supervisor(s) of the candidate shall also be present
during its meetings.
2.23 “Self-Financed Ph.D. Student/ Candidate/ Research Scholar” means a
student/ candidate/ Research Scholar who supports/ finances the Ph.D.
Programme himself/ herself.
2.24 “Sponsored Ph.D. Student/ Candidate/ Research Scholar” means a full-time
student/ candidate/ Research Scholar who is sponsored by an external
university/ organization/ employer.
2.25 “Supervisor” means a member of the faculty of the University approved by the
respective SDC to be responsible for providing guidance and executing
supervision, including monitoring quarterly/ half-yearly progress for the
continuance of research work of a Ph.D. student.
2.26 “Synopsis” means a document submitted by a candidate, after having
completed the coursework, which defines the blueprint of the proposed research
study.
2.27 “University” (JGU) means O.P. Jindal Global University.
2.28 “University Doctoral Committee” (UDC) means a University-level
Committee constituted by the Vice-Chancellor, who shall be its Chairperson,
the Principal Director/ Dean/ Vice Dean/ Associate Dean of the respective

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 School/ Institute, the Member Secretary and the Supervisor(s) (quorum at its
meetings shall be one-half of the members, including the Member Secretary).
2.29 “Vice-Chancellor” means the Vice-Chancellor of O.P. Jindal Global
University.
3. OBJECTIVE
3.1 The University shall provide for studies and research leading to the award of a
PhD Degree. The PhD program shall be conducted at and through the Schools/
Institutes of the University.
3.2 The JGU PhD program conforms to the minimum standards and procedures set
by the University Grants Commission (UGC) (Minimum standards and
procedures for the award of M.Phil./ Ph.D. Degree), Regulations 2009.
3.3 A Ph.D. student shall be eligible for the award of a Ph.D. Degree after:
a) successfully completing the prescribed coursework requirements;
b) presenting the results of his/ her research in a thesis which
demonstrates originality, intellectual depth, and rigor, and contributes
to the advancement of knowledge in the area of study concerned; and
c) satisfying the examiners in an Oral Defence of the thesis in the research
area concerned.
4. RESEARCH PROGRAMME REQUIREMENTS
4.1 A Ph.D. student registered in JGU shall be required to pursue his/ her research
and the prescribed coursework at the University under the guidance of an
approved Supervisor(s).
4.2 The SDC may permit a Ph.D. student to carry out a part of his/ her research
work outside the University at an Organization/ Research Centre/ R&D Centre
approved by the University.
5. CATEGORIES OF ADMISSION
Applicants shall be admitted to the Ph.D. Programme under one of the following
categories:
(i) Full-time Ph.D. students with or without fellowship.
(ii) Ph.D. students who are faculty members/ staff of the University.
(iii) Ph.D. students under the external registration program recognized by the
University and sponsored by and employed in the organization/ industry/

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 university/ other institutions, who will normally carry out their research in the
organization/ industry/ university/ other institutions of their employment.
(iv) Overseas/ NRI Ph.D. students from partner universities/ institutions with which
JGU has MOUs or collaborative arrangements.
(v) Ph.D. students pursuing part-time Ph.D.
6. ELIGIBILITY CRITERIA
6.1 An applicant seeking admission to the Ph.D. Programme must satisfy the following
academic criteria set by different Schools/Institutes:
I. FOR Ph.D. IN LAW
 LL.M. with at least 55% marks or an equivalent grade. Applicants with
more than 3 years of industry/ teaching/ practising/ managerial/
professional experience will be given preference.
 Master’s Degree in a discipline relevant to the proposed research with at
least 55% marks or equivalent grade having a minimum of 3 years of
managerial/ professional experience.
II. FOR Ph.D. IN MANAGEMENT
 Master’s Degree or any other degree recognized equivalent thereto in (a)
Business Administration or Economics or Commerce or in allied subjects
with at least 55% marks OR (b) Post Graduate Diploma in Management
recognized as equivalent to MBA by AICTE with at least 55% marks or
equivalent grade. Applicants with more than 3 years’ industry/ teaching/
practicing/ managerial/ professional experience will be given preference.
 Professional qualifications such as CA/ ICWA/ CFA/ CS (both 5 years
integrated or 3 years after graduation) with at least 55% marks. Applicants
with more than 3 (three) years of industry/ teaching/ practising/
managerial/ professional experience will be given preference.
 Master’s Degree in Engineering/ Technology with at least 55% marks in
aggregate and 3 (three) years industry/ teaching/ practising/ managerial/
professional experience will be given preference.
III. FOR Ph.D. IN BEHAVIOURAL SCIENCES/ LIBERAL ARTS &
HUMANITIES/ INTERNATIONAL AFFAIRS/ GOVERNMENT AND
PUBLIC POLICY/ ART & ARCHITECTURE
 Master’s Degree in a discipline relevant to the proposed research with at
least 55% marks or equivalent grade. Applicants with more than 3 years

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 of industry/ teaching/ practising/ managerial/ professional experience will
be given preference.
IV. FOR Ph.D. IN SOCIAL SCIENCES
 Master’s degree in Social Sciences, Law, Commerce, Business
Management, Science or an equivalent degree with at least 55% marks
may be admitted to the program.
 Applications for research in the interdisciplinary area should have an
interface with law, business management, public policy, international
affairs, behavioral sciences, higher education, liberal arts, etc., shall be
considered on the basis of proven ability and aptitude of the candidate for
such kind of research.
6.1 A relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation of
grade across all the Schools/Institutes, may be allowed for those belonging to
SC/ST/OBC (non-creamy layer)/Differently-Abled and other categories of
candidates as per the decision of the UGC from time to time, or for those who had
obtained their Master's degree prior to 19th September 1991.
7 UPGRADE OF REGISTRATION FROM LLM/ MBA/ MA/ M.Phil /
M.Tech To Ph.D.
7.1 Students registered for LLM / MBA./ MA /M.Phil. / M.Tech shall be eligible for
admission to the Ph.D. Programme in any of the disciplines in any of the Schools/
Institutes of JGU provided they meet the eligibility criteria noted above.
7.2 Research Associates/ Fellows, faculty members and staff currently working in JGU
may apply for admission to the Ph.D. Programme subject to the eligibility criteria
noted above. Applicants admitted under this clause may be given part exemption
from teaching duties during the first semester of their Ph.D. studies.
8 APPLICATION PROCEDURE
8.1 The Ph.D. Programme begins twice each year - in the fall semester (on 1 August)
and the spring semester (on 1 February).
8.2 Applications for admission shall be accepted continuously over the year on a
rolling basis.
8.3 An applicant shall submit an online application through the JGU website link
https://admissions.jgu.edu.in/
8.4 A scanned copy of the relevant academic transcripts;

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 8.5 A short note on the professional background and experience of the applicant, if
any;
8.6 A “Statement of Purpose” explaining why the applicant wishes to pursue the
Ph.D. Programme, in around 1500 words;
8.7 A Brief Proposal/ proposed area of research explaining the context motivation
and objective of research.
8.8 The names of two academic/ non-academic referees from whom the University
may seek information on the research potential of the applicant.
8.9 An applicant is required to pay an application fee determined by the University.
9 SELECTION PROCEDURE
9.1 Applicants fulfilling minimum eligibility criteria as specified in these
regulations shall be required to take an Entrance Test followed by an Interview.
In addition, a School/ Institute may prescribe an additional selection test or a
written examination.
a) The qualifying marks in the entrance test shall be at least 50%.
b) The syllabus of the Entrance Test shall consist of 50% of research
methodology and 50% shall be subject-specific.
9.2 The following categories of applicants may be exempted from taking the
Entrance Test:
a) Applicants who have qualified NET/ SLET (Haryana State)/GATE or any
other similar examination.
b) Holders of Teacher Fellowships from the UGC or any other Government
funding agency.
c) Applicants who have completed their Ph.D. coursework/ M.Phil. in another
University/ Organization, subject to approval by the SDC.
9.3 Candidates shall be selected on the basis of the academic record and the potential
of the applicant demonstrated during the Entrance Test and Interview.
9.4 Admissions to the Ph.D. Programme must be approved by the respective SDC.
10 ADMISSION, REGISTRATION & FEES
10.1 An applicant whose selection is approved shall be granted admission to the
Ph.D. Programme and the set of courses recommended for the candidate
(existing courses/ specially devised courses).
10.2 Candidates shall be registered upon payment of University fees or award of the
research fellowship.

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 10.2.1 A Ph.D. student shall renew his/ her registration every semester in
the manner prescribed and pay the fees determined by the
University.
10.2.2 A Ph.D. student not holding a research fellowship shall pay the
prescribed University fees at the beginning of each semester until
the submission of his/ her thesis.
10.2.3 A Ph.D. Student who is also a JGU employee is not liable to any
semester fee payment however upon leaving the institute the JGU
employee is liable to pay for the rest of the semester whichever is
not completed.
10.3 Further details regarding fee details, please refer to Annexure A.
11 FELLOWSHIP ASSISTANCE
11.1 Each school of JGU has limited seats (maximum up to 2 scholars each school /
Institute per year) to admit scholars on a full-time basis under the JGU
fellowship scheme. The Ph.D. scholar who is admitted under the JGU fellowship
scheme will be given a monthly fellowship amount as per JGU Norms. For
details regarding the fellowship amount please refer to Annexure A.
11.2 The JGU Fellowship will be given to those candidates who are not getting
fellowship or financial support from any other funding agency/University/
Institute.
11.3 It is essential for all scholars to availing JGU fellowship to comply with the
policy of attendance of the university during the tenure of their Ph.D. program.
If the scholar fails to do so, his/her stipend may be deducted as per the pro-rata
basis. Each school/ Institute is responsible for submitting the monthly
attendance records of their Ph.D. scholars to the finance office latest by the 25th
calendar date of every month.
11.4 The tenure for fellowship under the JGU fellowship scheme is only for three (3)
years. Upon expiry of this period, the work of the scholar will be evaluated by
experts/ SDC. If the research work is found satisfactory his/her tenure may be
extended for a further period of six (6) months only after special approval by the
Vice-Chancellor of JGU.
12 REGISTRATION PERIOD/PROGRAMME DURATION
The minimum and maximum period of study and research shall be three (3) years and six
(6) years respectively from the date of registration of the student. However, in case the

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 performance of a Research Scholar has been exceptionally good, the minimum period of
the Ph.D. program can be reduced by six months upon approval by the UDC.
13 REGISTRATION AS Ph.D. CANDIDATE
Admission or enrolment to the Ph.D. program does not entitle a candidate to be a
registered Ph.D. candidate. The registration of candidates enrolled in JGU for the Ph.D.
program shall be confirmed only after completing the coursework as conveyed by the
concerned JGU school to the candidates at the beginning of the Ph.D. coursework.
14 MINIMUM ATTENDANCE REQUIREMENTS
14.1 It is mandatory for all the Ph.D. Students (Full- Time & Part-Time) to attend the
coursework classes as prescribed by the University/ JGU school.
14.2 A part-time/ sponsored Research Scholar shall spend a minimum of 7 days
during each semester to seek professional guidance from his/ her Supervisor(s)
and/ or avail the library/ laboratory facilities.
14.3 The UDC may allow an overseas candidate to meet the attendance requirements
in his/ her place of residence provided the University has some form of
collaboration with the university/ institute concerned.
15 CANCELLATION OF REGISTRATION
15.1 The registration of a Ph.D. student shall be canceled by the UDC upon the
recommendation of the SDC in any of the following eventualities:
a) Non-payment of fees due for two consecutive semesters.
b) Non-completion of the coursework within one year from the date of
registration for full-time candidates and within two years from the date of
registration for part-time candidates.
c) Failure to present and defend a Synopsis within one semester after
completing all prescribed coursework in the case of a full-time candidate
and within two semesters in the case of a part-time candidate.
d) Non-submission of progress reports, as prescribed.
e) If a full-time Research Scholar absents himself/ herself for a continuous
period of four weeks without prior intimation/ sanction of leave.
f) If the Research Scholar leaves the Ph.D. Programme.
g) If the Research Scholar’s academic progress is found by the SDC to be
unsatisfactory.

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 h) If the Research Scholar is found to be involved in an act of misconduct,
plagiarism, dishonesty and/ or indiscipline.
i) Ordinarily, a candidate shall not be eligible for re-registration once his/
her earlier registration has been canceled. The UDC may, however, upon
the recommendation of the SDC, permit re-registration based on the merits
of the case, to be recorded in writing.
15.1 The Ph.D. students who have been exempted or waived from JGU fees payment,
leave the Ph.D. program in between shall no longer be considered as JGU employee
and shall comply with the fee structure of Part-Time PhD program.
15.2 The PhD student under JGU Doctoral Fellowship candidates who leaves the Ph.D.
program in between, the university shall not issue any NOC until unless the Ph.D.
student complies with the below condition;
a) repay the total amount of fellowship paid during their period of fellowship
served with JGU upon release, or
b) publish 2 (two) Scopus-indexed journals as a JGU Student.
16 ACCOMMODATION & FOOD FACILITIES
16.1 The residency requirement for Part-Time Ph.D. students registered to the Ph.D.
Programme after August 2018 can avail Lodging and boarding facility within the
university premises during their Ph.D. residential visit on a paid basis. This facility
depends on the availability of accommodation at university premises.
17 COURSEWORK
17.1 All the candidates admitted to the Ph.D. program are required to complete a Ph.D.
course work comprises both credit and audit courses. The minimum credit load is
of 11 credits and the maximum credit load may go up to 18 to 20 depending upon
the schools’ requirements.
17.2 The compulsory coursework consists of academic /research writing, Research &
Publication Ethics(RPE) and two courses on research methodology. These courses
are offered to the candidate at the university level by the Office of Doctoral Studies.
17.3 The elective coursework shall be offered to the candidate to complete the
prescribed courses will be school-specific approved by the SDC.
17.4 The candidates may be recommended additional courses or given credit for
coursework already completed in the University or any other university provided
the coursework meets the requirements.

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 17.5 The candidate shall obtain at least 50% marks or equivalent in each individual
course and at least 55% marks in aggregate across all the courses or an equivalent
grade to successfully complete the coursework.
17.6 A candidate who has already completed his/ her Ph.D. coursework/ M.Phil. from
another university/ organization may be exempted from the coursework upon
approval by the SDC.
17.7 A full-time candidate must complete the coursework within one year from the date
of registration. A part-time candidate must complete the coursework within two
years from the date of registration.
18 CREDIT TRANSFER
18.1 If any student enrolled for the program is permitted to go to any other institute/
university within the country or abroad (under some exchange Program or
otherwise), then all credits earned at that Institute/ University shall be
transferred under credit earned. If the evaluation of course/ research work done
has not been completed at other Institute, then the same shall be evaluated at
JGU for its equivalent credit and earned credit shall be credited to the student is
the academic record.
18.2 In case, the candidate fails to clear the course work within one year of
enrolment, the SDC may review the performance of the candidate and may be
recommended a change of course work or else.
19 SYNOPSIS (RESEARCH PROPOSAL)
19.1 Upon successful completion of his/ her coursework, each candidate shall make
a presentation before the SDC of a Synopsis of the research proposal and
demonstrate her/ his preparedness to carry out the proposed research in a
prescribed format given in Annexure B.
19.2 The candidate shall present and defend the Synopsis within one semester after
completing all prescribed coursework in the case of a full-time candidate and
within two semesters in the case of a part-time candidate.
19.3 The Synopsis shall comprise the following:
(i) Outline of the research proposal
(ii) Summary of the current developments in the area of research
(iii) Methodology
(iv) The originality of the research and its contribution to the discipline

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 (v) Names of academic/ industry experts with whom the candidate
corresponded while developing the research proposal
19.4 The SDC shall either approve the Synopsis or require the candidate to submit a
revised Synopsis.
19.5 A candidate shall ordinarily be allowed only two attempts for presentation
before the SDC. In case the Synopsis is not approved within the limitations
prescribed in this clause, the registration shall be canceled.
20 PERFORMANCE MONITORING/ PROGRESS REPORT
20.1 The academic progress of each Research Scholar shall be monitored by the SDC
through the Supervisor(s) on the basis of a Progress Report. For details of the
Progress report please refer to Annexure C.
20.2 The Full-Time Research Scholar shall submit a Progress Report to their
Supervisor(s) every 3 months and the Part-Time Research Scholar at every 6
months in the prescribed format.
20.3 The SDC, after having considered the Progress Report of a Research Scholar,
shall recommend one of the following:
a) Continuation of registration.
b) Continuation of registration and issuance of a warning to the Research
Scholar and/ or making recommendations in consultation with the
Supervisor(s) on the steps necessary to improve his/ her performance.
c) Cancellation of registration.
21 ABSTRACT PRESENTATION / PRE-SUBMISSION SEMINAR
21.1 Every Research Scholar upon completion of his/ her research work shall present
the research work to the SDC through his/ her Supervisor(s) in hard copy spiral
bound, consisting of:
(i) Introduction, including background context and motivation
(ii) A detailed literature review
(iii) Gaps in the literature surveyed
(iv) Research Questions and Research Objectives
(v) Research Design & Methodology
(vi) Tools & Data analysis
(vii) Results and Discussion
(viii) Conclusions/ Findings
(ix) Further scope of research and Limitations

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 (x) Bibliography
21.2 Thereafter, the Research Scholar will be required to make a 45-minute
PowerPoint presentation before the SDC, respective Supervisor(s), faculty
members and other Research Scholars.
21.3 The SDC shall either approve the presentation of the research work or require
the Research Scholar to make a revised presentation.
22 SUBMISSION OF THESIS
22.1 The Research Scholar shall submit his/ her thesis within six months after the
approval of the presentation of his/ her research work at the pre-submission
seminar.
22.2 If he/ she fails to submit his/ her thesis within the stipulated time and has suitable
justification for the same, the SDC may grant an extension of not more than 6
months.
22.3 Prior to submitting the thesis, the Research Scholar shall arrange for the
publication of two (2) research paper in a refereed/Scopus indexed journal and
make at least two paper presentations in conferences/seminars based on his/her
Ph work. Candidates are advised to produce evidence for the publication in the
form of a certificate /letter of acceptance/copy of reprint in a prescribed format
given in Annexure D.
22.4 The thesis shall be a piece of research work characterized either by the discovery
of new facts or enunciation of a new theory or theories or by a fresh
interpretation of known facts. It shall bear evidence of the Research Scholar’s
capacity for analysis and judgment as well as his/ her ability to carry out
independent investigation, design or development.
22.5 The Research Scholar shall submit a certificate from his/ her Supervisor(s) in
the prescribed format that the work embodied in the thesis is original and has
been carried out by the author in Annexure E.
22.6 The thesis shall be prepared according to the format contained in Annexure F.
22.7 Five copies of the thesis in soft binding along with one copy on Electronic media
for record shall be submitted to the Examinations Office for evaluation. In case
of a Research Scholar being supervised by more than one Supervisor/ Co-
Supervisor, the appropriate number of additional copies shall be submitted.
22.8 The research scholar shall request for a plagiarism report for his/her thesis
through the controller of examination (COE)/Office of Doctoral Studies/ Central

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 library. This report must be certificated and duly signed by both the student and
the supervisor(s). This certificate should meet the norms discussed in detail in
Annexure G.
23 APPOINTMENT OF EXAMINERS
23.1 A panel of at least six (6) experts in the subject area of the research work shall be
prepared by Supervisor/TAC members duly approved by SDC. The Supervisor(s)
shall propose experts to form the panel but the SDC may delete any of the names
proposed and/or add other experts. This list shall consist of 3 subject experts from
India and 3 experts from outside of India.
23.2 A person from the same university/ institute/ organization where the Research
Scholar is registered or employed shall not be appointed as an examiner.
Furthermore, a person from a university/ institute/ organization to which the
Supervisor(s) belongs shall not be appointed as an examiner.
23.3 Upon receipt of the abstract of the thesis, the Office of Doctoral Studies shall send
the names of the panel of examiners to the Vice-Chancellor who shall appoint three
examiners, two of whom must be from India and one shall be from outside India.
23.4 In case an examiner so appointed declines to examine the thesis, another
examiner(s) shall be appointed out of the panel. In case the panel gets exhausted,
the SDC shall propose additional names.

24 EVALUATION OF THESIS
24.1 Each examiner shall submit a detailed assessment report to the Examinations
Office on a prescribed proforma (Annexure H) within a stimulated timeframe
allocated by COE.
24.2 In the event that the assessment report is not received from an examiner within
60 days, the Vice-Chancellor/ODS may appoint another examiner from the
panel of examiners for evaluating the thesis.
24.3 The examiners shall be required to state categorically whether, in their
individual opinions, the thesis shall be:
a) Accepted for the award of Ph.D. Degree,
b) Referred to the Research Scholar for revision and resubmission, or
c) Rejected.

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24.4 The examiners shall state the reasons for recommending the
resubmission/rejection of the thesis. If a resubmission is recommended, the
examiners shall indicate the modifications that shall be made in the thesis.
24.5 The reports from the examiners shall be placed before the SDC/Office Doctoral
Studies through the Controller of Examination (COE). The SDC/Office
Doctoral Studies shall peruse the reports and decide one of the following:
a) That the Research Scholar shall appear for an Oral Defence if the examiners
have unanimously approved his/ her work.
b) That the Research Scholar shall revise the thesis and resubmit it if the
examiners are unanimous that the thesis is submitted in a revised form.
c) That the thesis is rejected and the research scholar shall be advised to re-
register for a maximum duration of one year if the examiners are unanimous.
d) If the examiners are not unanimous, that a third examiner is appointed by the
Vice-Chancellor to assess the thesis.
24.6 In the case of a decision that the thesis is re-assessed by a third examiner, the
examiner shall be requested to submit to the Examinations Office a detailed
assessment report on a prescribed proforma within 30 days. The examiner shall
be required to state categorically whether the thesis shall be accepted for the
award of a PhD degree, referred to the Research Scholar for revision and
resubmission or rejected. The report will be considered by the SDC along with
the reports of the other two examiners. The SDC shall decide:
(a) to approve the thesis for an Oral Defence;
(b) that the thesis shall be revised and resubmitted: or
(c) that it shall be rejected.
24.7 In the case of a resubmission, the revised thesis shall be submitted within a
period of one year from the date of communication by the Examinations Office
of the decision of the SDC. However, in exceptional circumstances, the SDC
may extend this period by up to one more year. The revised thesis shall be sent
to the original examiners for assessment. In the event of one or more of the
original examiners not being available, another examiner(s) may be appointed
by the Vice-Chancellor. If the examiners are not unanimous to approve the
thesis for the Oral Defence, the thesis shall be rejected.
24.8 In the event of acceptance of the thesis, the Examinations Office shall arrange
for the Oral Defence.

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25 ORAL DEFENCE/ VIVA-VOCE EXAMINATION AND AWARD OF
DEGREE
25.1 Within one month from the decision of the SDC that the Research Scholar shall
appear for an Oral Defence/ viva-voce examination, the Oral Defence shall be
held by a Board of Examiners consisting of the Supervisor(s) and one of the
examiners who evaluated the thesis, to be nominated by the Vice-Chancellor. In
case neither/ none of the examiners who evaluated the thesis is able to conduct
the Oral Defence, the Vice-Chancellor shall appoint another examiner from the
panel of examiners to the Board of Examiners.
25.2 The Oral Defence shall, unless decided otherwise by the Vice-Chancellor, be
held at the University in the School concerned. The date and time of the Oral
Defence and the subject of the thesis shall be notified by the SDC among the
teachers and the Research Scholars of the concerned School, who may be
permitted to be present at the time of the Oral Defence, but they shall have no
right to put any question to the examinee. The Board of Examiners shall adopt
a report indicating either that the thesis is “Not Qualified” or recommending that
the Ph.D. degree be awarded.
25.3 Each thesis examiner shall be paid the remuneration of Rs. 5000/- for evaluation
of the thesis and conducting viva-voce as honorarium. A foreign examiner shall
be paid USD $200 or an equivalent in Indian currency. However, these rates are
subject to change as decided by the university from time to time.
25.4 In the case of the “Not Qualified” indication, the Research Scholar shall be
advised to re-register and write a fresh thesis, thus repeating the entire process
after the completion of the coursework.
25.5 In the case of a recommendation that the PhD degree is awarded, the reports of
the examiners on the thesis and the Board of Examiners on the Oral Defence
shall be placed before a meeting of the UDC, to be held within one month of the
Oral Defence. The Research Scholar shall be invited to the UDC meeting. At
least one week’s notice shall be issued for the meeting. If the Principal Director/
Dean/ Vice Dean/ Associate Dean of the School/ Institute is not able to
participate in the meeting, the Vice-Chancellor will co-opt any other senior
faculty member of the School/ Institute in his/ her place. The UDC shall decide
on the approval of the award of the Ph.D. Degree.

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 25.6 Upon the approval by the UDC, the Examinations Office shall issue the
notification of the award of the Ph.D. Degree.
25.7 Following the successful completion of the evaluation process and
announcements of the award of the Ph.D. Degree, the University shall submit a
soft copy of the Ph.D. thesis to the University Grants Commission (UGC) within
a period of 30 days, for hosting on INFLIBNET which shall be accessible to all
institutions/ universities.
25.8 Along with the Degree, the University shall issue a certificate certifying that the
Degree has been awarded in accordance with the provisions of the Ph.D.
regulations of O.P. Jindal Global University and the relevant UGC Regulations.
26 PUBLICATION OF THESIS
26.1 The permission for publication of the thesis if applied for by the concerned
Research Scholar may be given by the Vice-Chancellor if the examiners have
recommended that the thesis is suitable/ fit for publication. If there is a
difference of opinion between the examiners regarding the publication of the
thesis, the case shall be referred to a committee consisting of the following for
consideration and recommendations:
a) Dean/ Vice Dean of the School - Chairman
b) Supervisor of the Research Scholar - Member
c) Co-Supervisor of the Research Scholar - Member
26.2 Where the Dean of the School is the Supervisor, the Vice-Chancellor would
nominate some other expert on the committee.
26.3 The recommendations of the committee shall be referred to the Vice-Chancellor
for consideration and approval.
27 RESEARCH AND ETHICAL REVIEW BOARD
The Research and Ethical Review Board (RERB) of JGU shall review all the research
projects and publication of Ph.D. students. The board will also ensure that the ethical
standard and scientific merit of research involving human subjects. A Ph.D. candidate
has to obtain a ‘No Objection Certificate’ from the RERB before proceeding for research
fieldwork.
28 LEAVE RULES

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28.1 The record of leave and attendance shall be maintained by the School/Institute
for each candidate and shall be made available to SDC/UDC as and when
required along with the candidate ‘s annual progress report.
28.2 Leave of any kind may be subject to the approval of the SDC chair of their
respective School/Institute on the recommendation of the Supervisor.
28.3 The Ph. D. candidates shall not be entitled to avail Semester break, summer and
winter vacations.
28.4 A Research Scholar under any category may be permitted to be on leave from
School/Institute for a limited number of days per year of stay in addition to
public holidays, as below

For incidental purpose CASUAL LEAVE  12 days

For treatment on illness MEDICAL LEAVE  7 days
The leave will be granted by the SDC chair of their respective School/Institute
on the recommendation of the Supervisor and any leave not availed of in a year
shall not accumulate.

28.5 No separate/ fixed medical assistance is provided. However, the candidate may
avail of the medical facilities at the University.
28.6 The women candidates and Persons with Disability (more than 40% disability)
may be allowed a relaxation of two years for a Ph.D. in the maximum duration.
In addition, the women candidates may be provided Maternity Leave/Child Care
Leave once in the entire duration of a Ph.D. for up to 240 days.
28.7 Married Research Scholar admitted to the Research Programme of the Institute
shall, in addition to casual leave and medical leave prescribed by foregoing sub-
para, be entitled to maternity/ paternity leave as per Govt. of India rules if the
request for the leave is supported by a medical certificate from a registered
medical practitioner.
28.8 In case of extensive fieldwork, data collection, library consultation,
experimentation, etc., absence from the Institute may be allowed up to a period
of 12 weeks per year and be considered on duty based on the certificate of the
Supervisor and approval of the SDC chair of their respective School/Institute.
Also, no DA/TA will be provided for the same.
28.9 The Ph.D. student may be allowed to leave station for visiting other places (in
addition to the collaborating Organizations / Institutes / Industries) preferably

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 after completion of their course work or during vacations when there is no
teaching work scheduled if recommended by Supervisor and approved by SDC
Chair of their respective School/ Institute well in advance.
28.10 Other categories (scheme research fellows/ JRF sponsored by MHRD etc.):
leave principle will be applicable as per their respective sponsors or UGC
norms.
29 SUPERVISOR
29.1 Each Ph.D. student shall have a Supervisor, duly approved by the SDC. A
student may, in addition, have one/two Co-Supervisor.
29.2 Any regular faculty member of the University (Associate Professor and above)
who holds a Ph.D. Degree and has teaching/ research experience of not less than
3 years shall be eligible to be appointed as a Supervisor.
29.3 Any other faculty member of the University with a Ph.D. Degree and not less
than 3 years of teaching/ industry/ research experience in JGU/ another
university/ industry/ reputed institution shall be eligible for appointment as a
Co-Supervisor.
29.4 A sponsored Ph.D. student shall have one Supervisor or Co-Supervisor from the
University and one from the sponsoring university/ organization/ employer.
29.5 The Vice-Chancellor upon the recommendation of the SDC may relax the
conditions of experience if a faculty member with the required experience is not
available.
29.6 A person of eminence with an established record of research evidenced through
publications in refereed journals/ acknowledged contributions in corporate/
public life may be appointed a Co-Supervisor.
29.7 In case a faculty member who has been appointed as the Supervisor or Co-
Supervisor proceeds on leave exceeding one year, an alternate faculty member
may be appointed as the Co-Supervisor for the duration of absence of the regular
incumbent upon the approval of the SDC.
29.8 A change of Supervisor(s) can be approved by the SDC for reasons to be
recorded.
29.9 The number of Ph.D. students under a teacher, including Ph.D. students of other
universities, shall not exceed at any time the following:
a) Professor: Eight (8)
b) Associate Professor: Six (6)

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 c) Assistant Professor: Four (4) (only as a Co-Supervisor)
Co-Supervision by a Professor or Associate Professor will be treated as one half
of a unit.
29.10 Eligibility, Roles & Responsibilities of Supervisors/Co-Supervisors - Annexure
I.
29 THE MEMBER SECRETARY, SDC AND UDC
The Roles and Responsibilities of the Member Secretary, SDC and UDC are set out in
Annexure J.
30 CONTINGENCY EXPENSES & OTHER ASSIGNMENTS
30.1 Mode of The Contingency Expenses: Purchase of stationery/ Xeroxing/ Typing/
Printing/Conference registration fee/Books shall be as per JGU norms.
30.2 Visit other places: For attending Conference/ Seminar – Permission to attend
conference/ seminar will be granted once in a year. The presentation paper and
substantial supporting proof/documents shall be presented in front of the
Supervisor or SDC Chair of the concerned School/Institute for approval.
30.3 Termination of Enrolment: On the basis of reports received from the school
Doctoral Committee, the enrolment may be terminated at any time for reasons of
unsatisfactory performance and the school/Institute ‘s decision in this regard shall
be final.
30.4 Other Assignments: No PhD student shall accept or hold any appointment, paid
or otherwise or receive any emoluments, salary, stipend, etc. from any other source
during the tenure of the PhD degree period.
30.5 An Institute Research Scholar without stipend may be entitled to receiving
honorarium against specific work done for projects (mainly consultancy)/ teaching
a full course from time to time with the prior permission of the Supervisors (s) and
the SDC Chair of their respective School/ Institute.
30.6 Other categories (scheme research fellows/ JRF sponsored by MHRD etc.):
principle will be applicable as per their respective sponsors or UGC norms.
31 RULES REGARDING CONDUCT AND DISCIPLINE

Following rules shall be applicable to all students and research scholars in the matters of
conduct and discipline.

31.1 Research Scholars shall show due respect to the teachers of the institute, the Care-
takers of the accommodation, the Sports officer and the Officers of the Facilities

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 Management Office, Proper courtesy and consideration should be extended to the
employees of the Institute and accommodation. They shall also pay due attention
and courtesy to visitors.
31.2 Research Scholars are required to develop a friendly camaraderie with fellow
students. In particular, they are expected to show kindness and consideration to the
new students admitted to the Institute every year, ragging/misbehavior with any of
the newcomers in any form is banned by law. The acts of ragging will be considered
as gross indiscipline and will be severely dealt with.
31.3 The following acts omission and/ or commission shall constitute a gross violation
of the code of conduct and are liable to invoke disciplinary measures:
(i) Ragging
(ii) Lack of courtesy and decorum, indecent behavior anywhere within or outside
the campus
(iii) Wilful damage or stealthy removal of any property/ belongings of the
Institute/Hall or of students.
(iv) Possession, consumption or disruption of alcoholic drinks or any kind of
hallucinogenic drug.
(v) Adoption of unfair means in the examinations.
(vi) Mutilation or unauthorized possession of library books.
(vii) Noisy and unseemly behavior, disturbing studies of fellow students

Commensurate with the gravity of the offense, the punishment may be awarded,
fine expulsion from the accommodation, debarment from an examination,
rustication for a specified period or even outright expulsion from the Institute.

31.4 For an offense committed in (a) Accommodation, (b) the Department or in a

classroom and (c) elsewhere, the SDC chair of their respective School/Institute
shall have the authority to impose fine or take other suitable measures.
31.5 All cases involving punishment other than reprimand shall be reported to the
Disciplinary Committee of the respective School/Institute.
32 UNFORESEEN ISSUES

In the event of any unforeseen issues not covered by these regulations, the Vice-
Chancellor is the final authority to make decisions upon the advice of the UDC.
Note: To download Annexures of the PhD Regulation, please click on the below link
https://jgu.edu.in/phd-toolkit/

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ANNEXURES
Annexure Series Description of Annexures for regulation

A Fee Details & Fellowship Assistance Details

B Structure Of Synopsis
C Ph.D. Progress Report Form
D Publication Acknowledgement Letter
E Thesis Completion Certificate
F Thesis Template
G Guidelines for Plagiarism
H Template for Thesis Evaluation Report
I Eligibility, roles & responsibilities of Supervisors/ Co-supervisors
J Role & responsibilities of the member secretary, SDC and UDC
 ANNEXURE A

Fee Details in PhD Programme

Full-time Ph.D. Part-time/Full time

In Service JGU
Particulars Candidate with Ph.D. Candidate without
Staff
fellowship fellowship

Registration Fee 10,000/- 10,000/- 10,000/-

Institute amenities security

10,000/- 10,000/- NIL
deposit(refundable)

Semester Fee (till 4th year of

25,000/- 50,000/- NIL
Ph.D. Registration)

Semester Fee ( 5th year onwards

50,000/- 100,000/- NIL
of Ph.D. Registration)

Submission Fee 5000/- 5000/- 5000/-

The fees will be subject to changes as decided by the University from time to time

 All candidates are requested to submit semester fee at the beginning of every semester.
 The fee shall be paid either by demand draft issued in favor of O.P.Jindal Global University
payable at Sonepat or through JGU website for online fee payment (link for fee payment).

Fellowship Assistance

JGU has limited seats (maximum up to 2 scholars each school / Institute per year) to admit

scholars on a full time basis under the JGU fellowship scheme. Please find below the details of
the JGU fellowship scheme applicable w. e. f. 01/02/2020 to the JGU PhD scholar;

S.No. Name of Fellowship Scheme Fellowship amount

JGU Research fellowship (during PhD course work, up

1 Rs. 35,000/- per month
to one year from the date of Registration)

JGU research fellowship

2 Rs. 40,000/- per month
(after successful completion of Phd course work )
 Each full time Phd student, post successful completion of course work and synopsis should be

engaged in teaching assignment.

 A full time PhD scholar at JGU can avail a sum of 20,000/- Per annum as Contingency Grant.

 A full time PhD scholar at JGU shall be entitled to staff development financial support, once

during his/her Phd tenure up to a maximum of 75,000/- (Applicable in second & third year

of Phd tenure).

 A full time PhD scholar at JGU will be eligible to undertake/attend two (2) national

conferences and one (1) international conference during his/ her Phd tenure. National

conference expenditure is on actual basis and international conference with staff development

financial support.

 Every full time Phd Scholars at JGU will be given a complimentary health insurance coverage

up to Rs. 50,000/-
ANNEXURE B

Structure of Synopsis
Initial PhD Research

Students are expected to submit an initial research proposal at the time of application. The purpose of
this paper is to assist the students to prepare the proposal. The final proposal is usually developed under
supervision in the first semester of candidature and, therefore, the initial one is necessarily brief.

Purpose

The initial proposal serves two purposes. First, it allows the School Doctoral Committee (SDC) to assess
the degree of preparedness of the student including a preliminary judgment on the potential scholarship
of the student. Second, it allows the SDC to assign suitable supervisors for the project if at all. If suitable
supervisors cannot be found, the application has to be rejected. Some research projects may require
material resources other than what JGU can afford to provide.

Length

The research proposal with the application is not expected to be a fully developed one. Students will be
required to develop a detailed research proposal in the first year of their studies. In fact, a detailed
proposal at the time of application will not be possible because the research proposal evolves as the
student reads on the subject of the research. Many PhD students complete theses that are markedly
different from what they set out to do initially. That said, applicants are expected to have a clear sense of
the general research project that they will complete during their studies at JGU. The expected length of
the proposal is about 2500 words. The proposal may be double spaced in A4 Paper. About 6 to 10 pages
are sufficient. It is difficult to specify precise composition and length as some proposals can be long and
fuzzy, and others short and clear.

Structure

The structure of the initial proposal varies slightly from one to another. The Brief proposal shall however
contain the following titles given below

a. Brief Overview
b. Research Questions
c. Review of Literature
d. Research Methodology
e. Chapter Outline

But, at the same time, you would notice that many contain the following elements, although the order of
the parts may differ slightly. Therefore, the following are not prescriptive; students may modify it to suit
their particular research project or study.

Title/ Brief Overview.

The title should immediately give a clear idea of the proposed research project or the
study. Try as much as you can to include the key words in the title. Avoid any figurative
 or 2 idiomatic expressions in the title. The title should be descriptive and focused without
being overly wordy.

Introduction/ Research Questions

Every research project is aimed at solving a problem. The introduction gives the necessary
background to the research problem so that the reader can understand the context of
what you plan to do. Sometimes, the problem is linked to the available data or the lack
of them, making a case for the significance of the research. You should expressly write
the purpose of the research and, if possible, the research questions that would be
answered by the study. Most research is conducted to test a hypothesis or to seek
answers to questions that you have raised. The introduction section must outline the
significance or the rationale of the study. Unless the study is seen to advance the
knowledge in an area, the SDC will not approve your application. Therefore, in this section
you have to convince the reader that your study will not only answer the research
questions or solve the problem you have raised, further the understanding in the area,
and possibly lead to further research projects. Try to persuade the reader of the
importance and the benefits of the project.

Research Methodology.

In this section you will normally write the detailed steps you would take to find the
answers to the questions you have posed. The steps taken are sometimes preceded by
considerations of theoretical and/or conceptual framework and how these considerations
fit and guide your methods. You may like to include the dependent and independent
variables, the sampling you would adopt, the data sources and the instruments used to
collect the data. You may have to describe why you chose one method over another and
one instrument over another. If you are going to use structured interviews, for example,
you will describe how you will develop and pilot them.

Analysis of data.

This section describes how the data you collected using the methods proposed will be
analysed to answer your research questions. You can mention the statistical or data
analysis methods and packages you will be using if your data is mainly quantitative. If your
research design incorporates elements of qualitative methods, you may describe what
you would do to the data to tease out the conclusions.

Literature Review.

Most students would conduct a brief review of relevant literature or, at least, outline the
areas of literature that they wish to review. The purpose of the literature review is to
demonstrate your knowledge of the topic and the key issues regarding the topic. The
review increases your familiarity with the topic and identifies the implications for your
project. At the same time, it helps to place your study in the larger context of previous
studies. The information is useful to the researcher in designing the study to avoid pitfalls
and replication of previous studies. More importantly, it informs the HDC that the study
 is new, useful and extends the available knowledge on the topic – a requirement of any
higher degree.

Time frame for study.

In some proposals the periods of time you would be engaging in various activities of the
project are listed. This informs the SDC that the students is aware of the magnitude of the
tasks and has a plan of action.

Limitations and delimitations.

The limitations describe the practical or theoretical limits that are placed on the study,
which are beyond your control. For example, if you wish to study obesity of grade‐7
children in the Maldives, it would not be possible to get data of the relevant cohort of the
whole population. You may have to sample islands. Delimitations are what you wish to
exclude for some reasons. They are the limits that you determine. Both limitations and
delimitations restrict the conclusions you can draw from your data.

References.

This section lists the references you have cited in your proposal. In some instances, a
bibliography is included in which case literature that would be useful to the study are
listed. References and bibliographies are not identical.

Modifications and page count

Initial proposals are written in a variety of formats. The above is for illustration only and
may be adapted freely. Sometimes, the literature view and the limitations are discussed
in the Introduction section. Methodology, Limitations and delimitations and Data analysis
may be grouped together. Separate sections may be created for Research questions or
Significance of study. Depending on the project, a section on Resources required may
become useful. Often, the particular research project determines what headings you
would use to structure your proposal. Beginning research students are often anxious
about page count. Again, the number of pages depends on the project. But as a guide,
since the proposal is to be between 500 and 2000 words, we may suggest 1.5 pages for
introduction, 2.5 pages for methodology, 3.5 pages for literature review and 1.5 for the
rest. But, as you are free to merge different sections such numbers may be more
distractive than helpful.
ANNEXURE C
ANNEXURE C
ANNEXURE C
ANNEXURE C
ANNEXURE C
ANNEXURE C
ANNEXURE D
CERTIFICATE OF CONFIRMATION

This is to certify that (Student Name), a PhD student at (JGU School Name) has published the

following Research Paper in referred/ Scopus Indexed Journal towards the partial fulfillment of the

PhD program at O. P. Jindal Global University, Sonipat.

S.No. Journal Name with Publisher Volume /Issue Title of List of

URL link name /Year Paper Author(s)

1.

2.

Student Name Supervisor(s) Name

ANNEXURE E

THESIS COMPLETION CERTIFICATE

This is to certify that the thesis on “(Thesis Title)” submitted by (Scholar Name), in Partial

fulfillment of the requirements for the award of the Degree of Doctor of Philosophy is an

original work carried out by him/her under our joint guidance. It is certified that the work

has not been submitted anywhere else for the award of any other diploma or degree of this

or any other University. We also certify that he complied with the Plagiarism Guidelines of

the University.

Research Supervisor Research Co- Supervisor

ANNEXURE F

GUIDELINES FOR PREPARATION AND SUBMISSION OF Ph.D. THESIS

a) Number of copies to be submitted to academic section:

For Evaluation: Four spiral bound copies (Single Side Printing) of the thesis along with a
soft copy on CD is to be submitted to COE.
For Viva: One <Color Code> cover Hardbound thesis (with side printing- Name, Student
ID, Year, Topic & School) if any major correction, suggested by the thesis examiners soft-copy
of it has to be submitted with thesis.
Color Code for Schools
JGBS – Navy Blue
JGLS - Maroon
JIBS - Maroon
JSGP – Navy Blue
JSIA – Red

b) Structure of the thesis

Cover page: The title of the thesis, author, department, month and year of submission along
with the emblem of the University will be included on the first cover. This may be made in
special quality paper like plastic coated paper (Attached as Appendix A).

Inner cover: Contents can be same as that of the front cover, but on ordinary A4 size paper
(Perhaps Bond Paper). Three main parts of the thesis can be easily identified.
These include the preliminary part, body of the thesis, and reference and appendices (if any) as
the concluding or final part. The order of these items is as given below.

Preliminary Part
 Acknowledgements
 Declaration by the author
 Certificate from supervisor. (Thesis correction and thesis completion)
 Contents
 Executive Summary (Max 10 Pages)
ANNEXURE F

 List of symbols, (if any)

 List of abbreviations, (if any)
 List of figures, (if any)
 List of tables, (if any)
ANNEXURE F

Body of the Thesis (Attached as sample Appendix B)

Chapter I
Introduction

 Motivation/need and overview

 Objectives
 Research methodology
 Chapter scheme

Chapter 2

 Literature survey

Chapter 3
 (Same as above, fill details)

Chapter N
 Conclusions and suggestions for further work

Concluding Part
 References Bibliography (if any) Appendix or Appendices Index

Title Page

This may be like: Title/Author/A thesis submitted for the degree of Doctor of Philosophy in the
JGBS/JGLS/JIBS/JSGP/JSIA/Social Scienes full along with the year and month of submission.

Acknowledgements

The author of the thesis can acknowledge the help and guidance received from different
persons in this section. Any financial support received from funding /Co-operating agencies for
the research should definitely state here.

Declaration (by the scholar submitting the thesis) – see specimen

The wording required is of a standard form.

"I hereby declare that this submission is my own work and that, to the best of my knowledge
and belief, it contains no material previously published or written by another person nor
material which has been accepted for the award of any other degree or diploma of the university
or other institute of higher learning, except where due acknowledgment has been made in the
text.
(Signature/name/date)”
ANNEXURE F

Certificate (standard form by the thesis supervisor(s)) – see specimen

This is to certify that the thesis entitled <name> submitted by <name> to JGU (Full) for the
award of the degree of Doctor of Philosophy is a bona fide record of the research work carried
out by her/him under my(our) supervision and guidance. The content of the thesis, in full or
parts have not been submitted to any other Institute or University for the award of any other
degree or diploma.

Signed by Research Supervisor(s) with Name(s) and Date

Place: Date:

Contents

The contents should list the chapter headings, sections and subsections of the different chapters
along with page numbers of each. It should be possible to get a complete picture of the thesis by
looking at the contents. While the contents cannot be as brief as listing only the chapter
headings, it need not be as elaborate as to list all paragraph titles within subsections. It is
preferable to include the chapter, section and subsection headings only in the contents with
appropriate page numbers.

List of Symbols

List the Greek symbols first English letters next, lower case letters and upper case letters in this
order. Each group should be arranged in alphabetic order.

List of Figures

List the number and captions of the figures with page numbers.

List of Tables
List the number and titles of the tables with page numbers

Page Numbering
The preliminary parts are numbered in roman numerals (i, ii, etc). The first page of the first
chapter (Introduction) onwards will be numbered in Arabic numerals 1 2 3 etc.

Numbering Sections, Subsections, Equations, Figures, etc.

A word on numbering scheme used in the thesis is in order. It is common practice to use
decimal numbering in the thesis. If the chapter number is 2, the section numbers will be 2.1, 2.2,
2.3 etc. The subsections in section 2.2 will be numbered as 2.2.1, 2.2.2 etc. Unless essential, it is
not necessary to use numbers to lower levels than three stages. Headings of paragraphs below
the subsections may be bold faced and in sentence case.
ANNEXURE F
Similarly, it is useful and convenient to number the figures also chapter-wise. The figures in
chapter 4 will be numbered Fig. 4.1, Fig 4.2 etc. This helps you in assembling the figures and
putting it in proper order. Similarly, the tables also numbered as Table 4.1 Table 4.2 etc.
Usually the figure captions are written below the figure and table captions on top of the table.
All figures should have proper description by legends, title of the axes and any other
information to make the figures self-explanatory. Figures in color are not essential, but if it is
essential, can be given. If used, all copies submitted should have figures in color.

The same numbering scheme can be used for equations also. Only thing to be remembered is
that references to the figures are made like Fig 4.2 and equations as Eqn. (5.8) and tables as
Table 3.8. If there are some appendices, these can be numbered as A1, A2, and A3 etc. The
equations in these appendices can be numbered as (A1.1), (A2.3) etc.

References can be numbered as 1, 2, 3 etc in the order in which they are referred to in the body
of the thesis. A typical reference in the body of the thesis will appear as “as stated in [3] or in
[3] – [5] “etc. An alternate way as mentioned in some journals is to arrange the references in the
alphabetical order of the names of authors in which case the reference in the body of the thesis
looks like “as mentioned in (Adam and Eve 1946)”. However, for uniformity and brevity, the
first method (like the one followed in IEEE journals) is to be used.

Bibliography contains materials that were useful for the preparation of the thesis in a general
way and is not directly referred to in the thesis. IT is not essential, but will be of immense help
for a student who tries to read and understand the contents of the thesis.

References to journal papers should contain the name of the author(s), title of the paper, name
of the journal, volume number, issue number, particular pages (pp) and year of publication.

Example:

American Psychological Association (APA) Citation Style Should follow as it is the standard
across the Researcher Community across world.

e.g. Yurog, X., Yen, D.C., Lin, B. and Chou, D.C. (2002), Adopting Customer Relationship
Management Technology. Industrial Management & Data Systems, Vol. 102. No. 8, pp. 442-52.

Similarly, conference papers should mention the name of author(s), title of the paper, name of
the conference, place in which the conference was held and date, month and year of the
conference along with the page numbers of the paper in the proceedings of the conference.

Appendices

If there is material that if included in the body of the thesis would break up the flow of reading
or bore the reader unbearably, it is better to include it as an appendix. Some items which are
typically included in appendices are: major derivations or theoretical developments, important
and original computer programs, data files that are too large to be represented simply in the
results chapters, pictures or diagrams of results which are not important enough to keep in the
main text etc.
ANNEXURE F

Curriculum Vitae with List of Publications

Briefly indicate your relevant background. You can list your publications. Only publications
published or accepted for publication need be listed. If communicated and under review, the
date of submission should be indicated.

Suggested font sizes

Font type Font size Spacing
Details

Facing page (cover and

Centered (Adjustable
first page) – see sample Times New Roman 14 pt. bold capitals
spacing)
page for details

Chapter headings with

Times New Roman 14 pt. bold capitals Centered
chapter number on top

Section headings Times New Roman 12 pt bold capitals Left adjusted

Subsection headings Times New Roman 12 pt bold capitals Left adjusted

Paragraph headings Times New Roman 12 pt. bold sentence case Left adjusted

Adjusted on both left

and right and with 1.5
Body of thesis Times New Roman 12 pt. spacing for text and
double spacing for
equations

To accommodate
Left Margin 1.5 inch
binding area

Right Margin 1 inch

Margins On pages on which

Top 2.0 inch
chapter begins

1.0 inch Other pages

Bottom 1.25 inch

ANNEXURE F

(Appendix A): COVER PAGE

<TITLE OF THESIS>

BY
<NAME OF SCHOLAR>

<NAME OF SCHOOL/ INSTITUTE>

SUBMITTED
IN PARTIAL FULFILMENT OF THE REQUIREMENTS OF THE DEGREE OF DOCTOR OF
PHILOSOPHY
TO

O.P. JINDAL GLOBAL UNIVERSITY

SONIPAT, HARYANA
MONTH & YEAR

UNDER THE GUIDANCE OF

SUPERVISOR/CO-SUPERVISOR/EXTERNAL SUPERVISOR
NAME:
DESIGNATION:
ORGANISATION/ INSTITUTION:
ANNEXURE F

ACKNOWLEDGEMENTS
The author of the thesis can acknowledge the help and guidance received from different
persons in this section. Any financial support received from funding /Co-operating agencies for
the research should definitely state here.
ANNEXURE F

DECLARATION

Declaration (by the scholar submitting the thesis) – see specimen

The wording required is of a standard form.

"I hereby declare that this submission is my own work and that, to the best of my knowledge
and belief, it contains no material previously published or written by another person nor
material which has been accepted for the award of any other degree or diploma of the university
or other institute of higher learning, except where due acknowledgment has been made in the
text.
(Signature/name/date)”
ANNEXURE F

For Final Submission after the Evaluation:

This certificate has to be on JGU letterhead (internal supervisor) and for external supervisor
on their organization/institution letterhead or both supervisor can sign and stamp on JGU
letterhead

THESIS CORRECTION CERTIFICATE

This is to certify that the thesis entitled “....................................” is being submitted by
…………………in fulfillment for the Award of DOCTOR OF PHILOSOPHY in (JGU School) to
the O.P. Jindal Global University,Sonipat. Thesis has been corrected as per the evaluation reports
dated dd/mm/yyyy and all the necessary changes / modifications have been inserted/incorporated in
the thesis.

Signature of Supervisor

Name of Supervisor
Department
Designation
Contact address:

Date:
ANNEXURE F

This certificate has to be on JGU letter head (internal supervisor) and for external supervisor on
their organization/institution letterhead, or both supervisor can sign and stamp on JGU
letterhead.

THESIS COMPLETION CERTIFICATE

This is to certify that the thesis on “<name of the thesis>” by <name of the student> in Partial
completion of the requirements for the award of the Degree of Doctor of Philosophy (JGU
School) is an original work carried out by him under our joint supervision and guidance.

It is certified that the work has not been submitted anywhere else for the award of any other
diploma or degree of this or any other University.

Internal Supervisor <Name & signatures>

Name of Supervisor
Department
Designation
Contact address

External Supervisor<Name & signatures>

Name of Supervisor
Department
Designation
Contact address
ANNEXURE F

CONTENTS

 List of Diagrams
 List of Tables
 List of Exhibits

Chapter 1 <Name of the chapter>

1.1 <Name of sub-chapter>

<Fill details>
ANNEXURE F

(Appendix B)

EXAMPLE BODY OF THE THESIS

Chapter I

Introduction

 Overview
 Definitions
 Research motivation

 Research question

 Overview of research model

 Overview of research approach
 Contribution of research
 Outline of thesis chapters

Chapter 2

 Chapter overview
 Literature survey
 Chronological order of research done and researcher(s) and contribution (tabular form)
Chapter summary

Chapter 3 (Based on research problem, for instance)

 Chapter overview
 Introduction to research problem (e.g. Information system management)

 Information system elements (for instance)

 Evolution of management information system (for instance)

 Implications of research problem

 Influence of research problem on system’s performance
 Chapter summary

Chapter 4: Research outline

 Chapter overview
 Instrument development
 Statistical test to test the research problem’s competency (on the basis
of attributes/factors selected (for instance)
ANNEXURE F

 Data collection
 Sample generalizability
 Assessment of scale reliability and validity
 Analysis of research model’s fitness

 Exploratory analysis of contingency effects Chapter summary

Chapter 5: Scale development

 Chapter overview
 Operationalization of research model’s competence

 On Attribute 1
 On Attribute 2
 On Attribute 3
 On Attribute 4
 On Attribute N

 Scale refinement using judge-based manual sorting

 Construct domain specification

 Measure purification
 Pretest results of item purification sorting process

 Empirical validation of constructs

 Survey methods
 Content validity analysis (for instance)
 Unidimensionality analysis (for instance)
 Reliability analysis (for instance)
 Convergent validity analysis (for instance)
 Discriminant validity analysis (for instance)

 Interrelationship between attributes selected Chapter summary

Chapter 6: Models for research problems competence

 Chapter overview
 Competing model for research problem

 (For instance) formative path model

 Coalignment model (for instance)
 Mediating coalignment model (for instance)

 Methodology
ANNEXURE F
 Construct measurement scales

 Analysis and empirical results

 Results of formative path model

 Results of coalignment model
 Results for mediating coalignment model

 Discussions and conclusions

 Components of research problem’s competence

 Conclusions

 Summary

Chapter 7: Conclusion and future research

 Introduction
 Summary of research findings
 Contributions of this research

 Theoretical contributions (if any)

 Implications for practice

 Limitations and future research

 Limitations of the sample

 Analysis using structural equations modeling (if any)
 Evolution of research area

Chapter 8: Reference

 Reference

Appendix (including questionnaires/interviews/other survey and feedback forms and

instruments)

 Appendix A
 Appendix B
 Appendix N
ANNEXURE F

CHECK LIST FOR SUBMITTING THE THESIS:

The contents of the thesis shall have the following format:

a) Inner cover page,

b) Certificate of the guide(s), c)
c) Acknowledgements,
d) Executive summary (max 10 pages)
e) Table of contents,
f) List of figures/tables,
g) Body of the thesis
h) References,
i) Appendices
j) Index
k) Brief bio-data of the author.

**You are required to submit the thesis to their respective JGU School/COE as per the address
given below, for any query regarding thesis submission kindly contact the undersigned.

Office of Doctoral Studies

O.P.Jindal Global Unversity
Sonipat Narela Road, Near Jagdishpur Village
Sonipat, Haryana - 131 001, India
Email: Phd@jgu.edu.in
Mobile: 08396907333
ANNEXURE G

PLAGIARISM REGULATIONS

Preamble

Whereas, University Grants Commission (UGC), as per UGC Act, 1956, is mandated to
coordinate and determine the standards of higher education;
And whereas, assessment of academic and research work done by a student or a faculty
or a researcher or a staff, in the form of essays, assignments, term papers, project reports,
coursework, thesis and dissertation leading to the award of degrees, research papers, policy
papers, chapters in books, full-fledged books and any other work including computer programs
is instrumental in identifying and certifying the academic standards accomplished by such
student(s) or faculty or researcher(s) or staff and projecting them far and wide as an objective
and impartial indicator of the performance of individual(s);
And Whereas, any academic and research work undertaken in any form by a student
or a faculty or a researcher or a staff, reflects the extent to which elements of academic
integrity, originality and innovation have been injected in various processes of education
adopted by Higher Educational Institutions(HEI’s);

Therefore, in exercise of the powers conferred by clause (j) of Section 12 read with
clauses (f) and (g) of sub-section (1) of Section 26 of the University Grants Commission
Act, 1956, the University Grants Commission hereby makes the following regu1ations:-

1. Short title, application and commencement —

(a) These regulations shall be called the Universi9 Grants Commission (Promotion of
Academic Integrity and Prevention of Plagiarism in Higher Educational
Institutions) Regulations, 2O17.
(b) They shall apply to the students, researchers, faculty and staff of all Higher
Educational Institutions in the country.
(c) These regulations shall come into force from the date of their notification in the
Official Gazette.
2.Definitions -
In these regulations, unless the context otherwise requires—
a. “Academic Misconduct Panel” shall mean the body constituted to investigate
allegations of plagiarism as described under clause li in these regulations.
b. “Academic Integrity” is the intellectual honesty in proposing, performing and
 2

reporting any activity, which leads to the creation of intellectual property.

c. “Author” includes a student or a faculty or a researcher or staff of Higher
Educational Institution (HEI) who claims to be the creator of the work under
consideration;
d “College” means any institution, whether known as such or by any other name
which provides for a course of study for obtaining any qualification from a
university and which, in accordance with the rules and regulations of such
university, is recognized as competent to provide for such course of study and
present students undergoing such course of study for the examination for the
award of such qualification;
e. “Commission” means the University Grants Commission as defined in the
University Grants Commission Act 1956;
f. “Degree” means any such degree, as may, with the previous approval of the Central
Government, be specified in this behalf by the University Grants Commission, by
notification in the Official Gazette, under section 22 of the University Grants
Commission Act, 1956;
g. “Faculty” refers to a person who is teaching and / or guiding students enrolled
in an Institution of Higher Education in any capacity whatsoever i.e. regular,
ad-hoc, guest, temporary, visiting etc;
h. “Higher Educational Institution (HEI)” means an institution of learning including
a university, an institution deemed to be university, a college, an institution of
national importance declared as such by an Act of Parliament, or a constituent unit
of such institution, which is imparting (whether through conduct of regular classes
or distance education systems) higher education after twelve years of schooling
leading to the award of a degree or diploma;
“Information” includes data, message, text, images, sound, voice, codes, computer
programs, software and databases or micro film or computer generated micro
fiche;
“Notification” means a notification published in the Official Gazette and the
expression “notify” with its cognate meanings and grammatical variation shall be
construed accordingly;
k. “Plagiarism” means an act of academic dishonesty and a breach of ethics. It involves
using someone else’s work as one’s own. It also includes data plagiarism and self-
plagiarism;
l. “Programme” means a course or programme of study leading to the award of a
degree or a diploma in Institution of Higher Education;
m. “Researcher” refers to a person conducting academic / scientific research in
Institution of Higher Education.
n. “Script” includes research paper, thesis, study, project report, assignment,
dissertation and any other such work submitted for assessment / opinion leading
to
 3

the award of degree or publication in print or electronic media by students or

faculty or staff of an Institution of Higher Education;
Note: This shall however exclude answer scripts submitted in response to a question
paper set by a HEI.
o. “Source” means the published primary and secondary material from any source
whatsoever and includes written information and opinions gained directly from
other people, including eminent scholars, public figures and practitioners in any
form whatsoever as also data and information in the electronic form be it audio,
video, image or text; Information being given the same meaning as defined under
Section 2 (1) (v) of the Information Technology Act, 2000 and reproduced here in
Regulation 2 (l).
p. “Staff’ refers to all non-teaching staff working in Institution of Higher Education
in any capacity whatsoever i.e. regular, temporary, contractual, outsourced etc.
q. “Student” means a person duly admitted and pursuing a programme of study
including a research programme in full time or part-time or distant mode;
r. “University” means a university established or incorporated by or under a Central
Act, a Provincial Act or a State Act, and includes an institution deemed to be
university;
s. “Year” means the academic session in which a proven offence has been committed.
Words and expressions used and not defined in these regulations but defined in the
University Grants Commission Act, 1956 shall have the meanings respectively assigned to
them in UGC Act, 1956.
3- Objectives
3.1 To create academic awareness about responsible conduct of research, study, project
work, assignment, thesis, dissertation, promotion of academic integrity and
prevention of misconduct including plagiarism in academic writing among
students, researchers, faculty and other members of academic staff as well as any
employee of HEIs.

3 To establish institutional mechanism through education and training to facilitate

responsible conduct of research, study, project work, assignment, thesis,
dissertation, promotion of academic integrity and deterrence from plagiarism.
3 3 To develop systems to detect plagiarism and to set up mechanisms to prevent
plagiarism and punish a student, faculty, or staff of HEI committing the act of
plagiarism.

4 Duties of HEI:
Every HEI should establish the mechanism as prescribed in these regulations to enhance
awareness about responsible conduct of research and academic activities, promotion of
integrity and deterrence from plagiarism.
 4

5. Awareness Programmes and Trainings:

(a) Every HEI shall instruct students, faculty and staff about proper attribution, seeking
permission of the author wherever necessary, acknowledgement of source compatible
with the needs and specificities of disciplines and in accordance with rules and
regulations governing the source.

(b) All HEIs shall conduct sensitization seminars/ awareness programmes every semester
on responsible conduct of research, project work, assignment, thesis, dissertation,
promotion of academic integrity and ethics in education for students, faculty and other
members of academic staff.
(c) All HEIs shall
i. Include the cardinal principles of academic integrity in the curricula of
Undergraduate (UG)/Postgraduate (PG)/Master’s degree as a compulsory
course work.
ii. Include elements of responsible conduct of research and publication ethics
as a compulsory course work for M.Phil. and Ph.D. Scholars.
iii. Include elements of responsible conduct of research and publication ethics in
Orientation and Refresher Courses organized for faculty and other members
of academic staff.
Shall train student, faculty, staff and researcher for using plagiarism
detection tools and reference management tools.
Shall establish facility equipped with modern technologies for detection of
plagiarism.
VI. Shall encourage student, faculty, staff and researcher to register on
international researcher's Registry systems.
6. Curbing Plagiarism
a) Every HEI shall declare and implement the technology based mechanism using
appropriate software so as to ensure that documents such as thesis, dissertation,
term papers, reports, publications or any other such documents are free of
plagiarism at the time of their submission.
b) Every student submitting a thesis, dissertation, term papers, reports or any other
such documents to the HEI shall submit an undertaking indicating that the
document has been prepared by him or her and that the document is his/her
original work and free of any plagiarism.
c) Every faculty, researcher and M.Phil/Ph.D students should be provided account in
plagiarism detection tools for checking the content of their scripts .
d) The undertaking shall include the fact that the document has been duly checked
through a Plagiarism detection tool approved by the HEI.
 5

e) The HEI shall develop a policy on plagiarism and get it approved by the relevant
statutory bodies of the University.
f) Each supervisor shall submit a certificate indicating that the work done by the
researcher under him / her is plagiarism free.
g) All HEIs shall submit to INFLIBNET soft copies of all M.Phil., Ph.D. dissertations
and theses carried out in its various departments after the award of degrees for
hosting in the digital repository under the “Shodh Ganga e-repository” programme.
h) All HEIs shall create Institutional Repository on institute website which shall
include dissertation / thesis / paper / publication and other in-house publications.
7- Similarity checks for exclusion from Plagiarism

The similarity checks for plagiarism shall exclude the following:

i. All quoted work either falling under public domain or reproduced with all
necessary permission and/or attribution.
ii. All references, bibliography, table of content, preface and acknowledgements.
iii. All small similarities of minor nature.
iv. All generic terms, laws, standard symbols and standards equations.

8. Zero Tolerance Policy in core area:

The core work carried out by the student, faculty, staff and researcher shall be based on
original ideas and shall be covered by Zero Tolerance Policy on Plagiarism. In case
Plagiarism is established in the core work claimed then Plagiarism Disciplinary Authority
(PDA) of the HEI shall impose maximum penalty.

The core work shall include abstract, summary, hypothesis, ‹observations, results,
conclusions and recommendations.

q. Levels of Plagiarism in non-core areas

For all other (non-core) cases, plagiarism would be quantified into following levels in
ascending order of severity for the purpose of its definition:

i. Similarities upto 10% .- excluded

ii. Level 1: Similarities above 10% to 4O%
iii. Level z: Similarities above 4o% to 6o%
iv. Level 3: Similarities above 6o%

to. Detection/Reporting /Handling of Plagiarism

If any member of the academic community suspects with appropriate proof that a case
of plagiarism has happened in any document, he or she shall report it to the
competent/designated authority of the university. Upon receipt of such a complaint or
allegation the university authority shall refer the case to the Academic Misconduct
Panel (AMP) of the HEI who in turn shall submit a report to the Plagiarism Disciplinary
Authority
 6

(PDA).
The authorities of HEI can also take su motu notice of an act of plagiarism and initiate
proceedings under these regulations. Similarly proceedings can also be initiated by the HEI
on the basis of findings of an examiner.
ii. Academic Misconduct Panel (AMP)
i. AMP shall be constituted by the HEI to investigate about the allegation of
plagiarism and submit the report to the PDA.
ii. The AMP shall have the power to assess the level of plagiarism and thus
recommend penalty (ies) accordingly.
The AMP shall consist of four members who shall be senior academicians
with good publication record with at least one member nominated by the
Head of HEI from outside the HEI. The Chairman of the AMP shall be an
academic functionary (Dean/Pro-VC/Senior Academician) of the HEI. The
third member shall be a reputed Academician from the Discipline in which
the plagiarism is alleged. The fourth member shall be an expert well versed
with anti plagiarism tools.
IV. The AMP shall follow the principles of natural justice while deciding about the
allegation of plagiarism against the student, researcher, faculty member or any
other employee of HEI.
V. The AMP shall send the report after investigation and the recommendation
on penalties to be imposed to the PDA preferably within a period of 4s days
from the date of complaint / initiation of the proceedings in case of su motu
notice.
The AMP shall provide a copy of the report to the person(s) against whom
inquiry report is submitted.
tz. Plagiarism Disciplinary Authority (PDA):
PDA shall be constituted by the HEI to consider the recommendation of the
AMP and take appropriate decision after giving a hearing to the accused
person.
ii. There shall be three members in the PDA chaired by head of the HEI / The Head of
the institution/ Appointing and Dismissal Authority. The other members shall be
Dean / Director (Academic / Research) and one senior academician not below the
rank of Professor in the relevant discipline from outside the HEI.
iii. The decision of the PDA shall be final and binding.
i3. Penalties
Penalties in the cases of plagiarism shall be imposed on students pursuing studies at the
level of UG, PG, Masters, M. Phil., Ph.D. and faculty &staff of the HEI only after academic
misconduct on the part of the offender has been established without doubt, when all
avenues of appeal have been exhausted and individual in question has been provided
enough opportunity to defend himself or herself in a fair or transparent manner. While
 7

developing policy document, the HEI may consider penalties in the cases of plagiarism.
It shall be ensured by the competent authority in the HEI that the degree of penalty
served is commensurate with the degree of seriousness of offence and misconduct
established. Since act of plagiarism, sitting or unwitting, is potentially detrimental to
the academic credibili9 and social reputation of the individual concerned, all
proceedings of investigations and imposition of penalties shall be conducted in camera
so as to prevent encrustation of stigma and slur upon individual concerned:

(a) Penalties for Students

Plagiarism Disciplinary Authority (PDA) of the HEI, based on recommendations of the
Academic Misconduct Panel (AMP), shall impose penal/' considering the severity of the
Plagiarism.

i. Level 1: Similarities above 10 % tO 40 % - Such student shall not be given any

mark and/or credit for the plagiarized script and shall be asked to submit a revised
script within a stipulated time period not exceeding 6 months.
ii. Level 2: Similarities above 40 % to 6o% - Such student shall not be given any
mark and/or credit for the plagiarized script and shall be asked to submit a revised
script after a time period of one year but not exceeding eighteen months.
Level 3: Similarities above 6o% -Such student shall not be given any mark
and/or credit for the plagiarized script and his/her registration for that course to be
cancelled.

Note 1: Penalty on repeated plagiarism- Such student shall be punished for the
plagiarism of one level higher than the previous level committed by him/her. In case where
plagiarism of highest level is committed then the punishment for the same shall be
operative.

Note 2: Penalty in case where the degree/credit has already been obtained - If
plagiarism is proved on a date later than the date of award of degree or credit as the case
may be then his/her degree or credit shall be put in abeyance for a period decided by the
AMP and PDA.

(b) Penalties for faculty, staff, researcher of HEI

(i) Level 1: Similarities above 10 % to 40 % - Shall be asked to withdraw' manuscript
submitted for publication and shall not be allowed to publish any work for a minimum period
of one year.

(ii) Level 2: Similarities above 40 % to 6o %- shall be asked to withdraw manuscript

submitted for publication and shall not be allowed to publish any work for a minimum
period of two years and shall be denied a right to one annual increment and shall not be
allowed to be a supervisor to any UG, PG, Master’s, M.Phil., Ph.D. student/scholar for a
period of two years.

(iii) Level 3: Similarities above 6o% - shall be asked to withdraw manuscript

submitted for publication and shall not be allowed to publish any work for a minimum
 8

period of three years and shall let' denied a right to two successive annual increments
and shall not be allowed to be a supervisor to any UG, PG›, Master’s, M. Phil., Ph. D.
student/scholar for a period of three years.

Note 1: Enhanced penalty on repeated plagiarism - Shall be punished for the

plagiarism of one level higher than the lower level committed by him/her. In case where
plagiarism of highest leve1 is committed then the punishment tor the same
shall be operative. In case level 3 offence is repeated then the concerned person shall
be dismissed.

Note 2: Penalty in case where the benefit or credit has already been
‹obtained - If plagiarism is proved on a date later thorn the date of benefit or credit
obtained as the case may be then his/her benefit or credit shall be put in abeyance
for a period decided by the AMP and PDA on recommendation of the AM P.

Note 3: lf there is any complaint of plagiarism against the Head of an HEI, a suitable
action, in line with these regulations, will be taken by the Cmpetent Authority/
Governing Board / Governing Council as the title may be.
ANNEXURE H

O.P. JINDAL GLOBAL UNIVERSITY

Evaluation Report

CONFIDENTIAL

Ph.D. Thesis Evaluation Report

 Evaluation Report of Ph.D. Thesis
PART I
(General)

1. Name of Examiner :

2. Affiliation Details :

3. Contact Details :

4. Email id :

5. Title of Thesis :

6. Name of Scholar: :

7. Student ID No. :

8. Date of receipt of Thesis :

9. Date of forwarding the Comments :

10. Bank Details (For processing thesis evaluation payment)

Bank Name :

Account Holder’s Name :

Bank Account No. :

Branch Name & Location. :

IFSC Code :

PAN No. :

Note: Kindly attach a cancelled Cheque of Saving Bank Account & PAN Card Photocopy
 Part II
(Academic)

10 Does the research work presented in the Thesis characterize:

a) Discovery of new facts or examinations of new theory:

b) Fresh interpretation of known facts:

11 Please comment on the following:

a) Overall Conceptualization, Thematic approach and Current relevance of the topic of Thesis.

b) Objects of Research

c) Chapterization and Sequencing

d) Adequacy of literature review and critical gaps if any:

13. Chapter wise review of the thesis and critical comments on how was the thesis substantially attributed to the existing
knowledge base. ( Please attach an annexure to this report)

14. Any other General Comments

15. Recommendations:

a) Recommended for oral defense

b) Recommended for resubmission for the following reasons.

c) Recommended for rejection for the following reasons.

Signature of the External Examiner

ANNEXURE I

ELIGIBILITY, ROLES & RESPONSIBILITIES OF SUPERVISORS/ CO-

SUPERVISORS

a) Each Ph.D. student shall have a Supervisor, duly approved by the SDC. A student may in
addition have one/Two Co-Supervisor.
b) Normally, a student shall be required to complete his/ her doctoral work under the
guidance of the same Supervisor(s). However, the SDC may allow a change of
Supervisor(s) upon the production of a “No Objection” notice from the first Supervisor(s)
and an acceptance letter from the new Supervisor(s). In case of such a change, the student
shall work for a minimum period of one semester under the new Supervisor(s) before he/
she submits the thesis. A “No Objection” notice will not be required if the student
substantiates the non-availability of Supervisor(s), as endorsed by the SDC.

Eligibility of Supervisors/ Co-Supervisors

a) Any regular faculty member of the University (Associate Professor and above) who
holds a Ph.D. Degree and has teaching/ research experience of not less than 3 years
shall be eligible to be appointed as a Supervisor.
b) Any other faculty member of the University with a Ph.D. Degree and not less than 3
years of teaching/ industry/ research experience in JGU/ another university/ industry/
reputed institution shall be eligible for appointment as a Co-Supervisor.
c) A sponsored Ph.D. student shall have one Supervisor or Co-Supervisor from the
University and one from the sponsoring university/ organization/ employer.
d) The Vice Chancellor upon the recommendation of the SDC may relax the conditions
of experience if a faculty member with the required experience is not available.
e) A person of eminence with an established record of research evidenced through
publications in refereed journals/ acknowledged contributions in corporate/ public life
may be appointed a Co-Supervisor.
f) In case a faculty member who has been appointed as the Supervisor or Co-Supervisor
proceeds on leave exceeding one year, an alternate faculty member may be appointed
as the Co-Supervisor for the duration of absence of the regular incumbent upon the
approval of the SDC.
g) The number of Ph.D. students under a teacher, including Ph.D. students of other
universities, shall not exceed at any time the following:
(i) Professor: Eight (8)
(ii) Associate Professor: Six (6)
(iii) Assistant Professor: Four (4) (only as a Co-Supervisor)
Co-Supervision by a Professor or Associate Professor will be treated as one half of a unit.

Role and Responsibilities of Supervisors & Co-Supervisors

The Supervisor/ Co-Supervisor have the primary academic responsibility for the
organization and the implementation of the Ph.D. Programme and to ensure that the Ph.D.
student acquires the desired skill and competence for effective conclusion of the research
embarked on.

The Supervisor and Co-Supervisor must attend to the following specific roles:

(i) Provide research guidance and supervision in respect of all components of the
specified Ph.D. course of study, including coursework, Synopsis preparation,
presentation to the SDC of the research work and the thesis.

(ii) Advise and provide references for the prescribed course of study for periods of six
months, in consultation with the SDC, in order to equip the candidates for relevant
research.

(iii) Conduct and monitor the progress of the course of study and report its progress to the
SDC.

(iv) Conduct and monitor the progress and quality of the Synopsis as a pre-requisite for
presentation to the SDC.

(v) Suggest and guide the student for participation in conferences, seminars and other
colloquia of relevance and for paper presentations.

(vi) Regularly follow up and monitor the progress made on the research in consonance with
the study plan, and for the purpose call periodic meetings/ discussions with the student
either in person or through net/ media with such frequency as may be needed, but not
less than one personal meeting at the University campus every six months and not less
than seven days’ duration each semester.

(vii) Interact and discuss the requirements and progress of the student with his/ her External
Co-Supervisor, as applicable.

(viii) Connect the student to active research groups or networks of relevance within the
contacts of the Supervisor(s), for research enhancement.

(ix) Suggest modifications/ changes, if any, required in the scope of the research study
warranted by external factors in order to make the study meaningful and relevant.
 (x) Submit progress reports to the SDC in the prescribed format for its review and
feedback.

(xi) Consult, cooperate and collaborate with the SDC in the best possible manner to ensure
quality compliance with reference to its objectives in general and the Ph.D. Programme
in particular.

(xii) In final shaping of the research idea the Supervisor and Co- Supervisor are equally
responsible to help the PhD student. In case of any paradox idea/statement, the final
words of the main Supervisor shall be considered.

Progress

(a) The academic progress of each Research Scholar shall be monitored by the SDC
through the Supervisor(s) on the basis of a Progress Report at the end of each
semester. For this purpose, each Research Scholar shall submit a Progress Report to
his/ her Supervisor(s) at the end of each semester.
(b) The SDC, after having considered the Progress Report of a Research Scholar, shall
recommend one of the following:
(c) Continuation of registration.
(d) Continuation of registration and issuance of a warning to the Research Scholar and/
or making recommendations in consultation with the Supervisor(s) on the steps
necessary to improve his/ her performance.
(e) Cancellation of registration.

Disputes

In case of a dispute between a student candidate and his Supervisor(s), a Panel consisting of the
following shall examine the matter:

(1) A nominee of the respective SDC appointed by its Chairperson

(2) The Principal Director/ Dean/ Vice Dean/ Associate Dean of the respective School/
Institute
(3) A nominee of the UDC.

The Panel shall report to the Vice Chancellor with its recommendations. The decision of the Vice
Chancellor shall be final.
ANNEXURE J
ROLE & RESPONSIBILITIES OF THE MEMBER SECRETARY, SDC AND UDC

1. The Programme Director, Ph.D. Programmes, at the respective School shall be the “Member
Secretary” of the School Doctoral Committee (SDC) as a permanent member at all SDC
meetings.

2. The Member Secretary shall have a vote.

3. The Member Secretary shall convene the SDC in accordance with approved procedures.

4. The Member Secretary shall prepare the draft minutes of each meeting of the SDC and submit
it to the Chairperson, SDC, who shall distribute it to the members of the SDC.

5. If no unanimity appears to exist in respect of decisions of the SDC, the Member Secretary shall
facilitate a discussion between the SDC members.

6. If the members do not unanimously agree on a decision of the SDC, the Member Secretary
will call for a vote of the members present. In case of a tie, the Chairperson, SDC shall cast his
vote to arrive at a final decision.

7. The Member Secretary shall also have the right to make recommendations regarding codes of
conduct of the SDC and the resolution of disputes.

8. The quorum at meetings of the SDC shall be one half of the members, including the Member
Secretary.

The Member Secretary of the respective School shall act as Member Secretary of the UDC when
it convenes and takes decisions relating to a Ph.D. student of the School.