Set 3 Ans

A) Choose the correct option.
1 Bar Chart
2 Sort
3 Column chart
4 Insert
5 Design
B) Very short answer questions

1. Define a chart. Give two advantages of using charts.
Definition: A chart is a graphical representation of
data, where the data is displayed in a format that can
be quickly and easily understood.
Advantages:
Simplifies Complex Data: Charts make it easier to
understand and interpret large amounts of data by
presenting it visually, highlighting trends and patterns
that might not be immediately obvious in raw data.
Enhances Comparisons: Charts allow for quick
comparisons between different data sets, making it
easier to analyze relative sizes and distributions.
2. Differentiate between bar chart and pie chart.
Bar Chart:
Structure: Uses rectangular bars to represent data
values. Each bar's length is proportional to the value it
represents.
Use Case: Ideal for comparing different categories or
showing changes over time.
Pie Chart:
Structure: Uses a circular chart divided into sectors,
each representing a proportion of the whole.
Use Case: Best for showing the parts of a whole and
illustrating percentages or proportions.
3. What is the difference between the Chart area and
the Plot area?
Chart Area:
Definition: The entire area of the chart, including all
the elements such as the title, labels, legend, and the
plot area itself.
Components: Encompasses the entire chart with all its
components.
Plot Area:
Definition: The part of the chart where the data is
actually plotted, excluding the surrounding elements
like titles and legends.
Components: Only includes the graphical
representation of the data (e.g., bars, lines, slices).
4. Where would you find the Sort & Filter button?
The Sort & Filter button can be found in the Data tab
on the Excel ribbon.
5. Write any two uses of sorting data.
Two uses of sorting data:
a.Organization: Sorting data helps to organize
information in a meaningful order, such as
alphabetically or numerically, making it easier to
locate specific entries and understand the structure of
the data.
b.Analysis: Sorting allows for easier analysis by
arranging data in a sequence that highlights trends,
patterns, or outliers, facilitating better insights and
more informed decision-making.
Short Answer Questions
1. Explain the functions of the Design and Format tabs available under the
Chart Tools category.
• Design Tab:
• Chart Layouts: Allows you to choose from predefined chart

layouts to quickly format your chart.
• Chart Styles: Offers a variety of styles and color schemes to
enhance the visual appeal of your chart.
• Data: Provides options to select data for the chart, switch
rows/columns, and change the data range.
• Chart Elements: Enables the addition or removal of chart
elements like titles, legends, gridlines, and data labels.
• Save as Template: Allows you to save the current chart design
as a template for future use.
• Format Tab:
• Shape Styles: Lets you apply different styles, fills, outlines, and
effects to chart elements.
• WordArt Styles: Provides text effects to enhance the
appearance of chart titles and labels.
• Current Selection: Allows precise formatting of specific chart
elements (like the chart area, plot area, or data series).
• Arrange: Helps to align and position chart elements, bringing
objects forward or backward and grouping or ungrouping items.
• Size: Enables you to adjust the size and dimensions of the chart
or chart elements.
2. Write the steps of applying the Sorting feature using an example.
Example: Sorting a list of students by their scores in ascending order.
• Step 1: Select the range of cells that includes the data you want to sort.
For example, select A1:B10 where column A contains student names
and column B contains their scores.
• Step 2: Go to the "Data" tab on the Ribbon.
• Step 3: Click on the "Sort" button. The Sort dialog box will appear.
• Step 4: In the Sort dialog box, select the column you want to sort by, in
this case, "Scores".
• Step 5: Choose the sort order. Select "Ascending" to sort the scores
from lowest to highest.
• Step 6: Click "OK" to apply the sorting.
3. What is conditional formatting? What is its purpose? Explain using an

example.
• Definition: Conditional formatting is a feature in Excel that allows you
to apply specific formatting to cells that meet certain criteria. It helps
highlight important information, trends, and patterns in data.
• Purpose: To make data analysis easier by visually differentiating cells
based on their values.
• Example: Suppose you have a list of sales figures in column B. You can
use conditional formatting to highlight sales above $10,000 in green
and below $5,000 in red:
• Step 1: Select the range of cells containing sales figures (e.g.,
B1:B20).
• Step 2: Go to the "Home" tab on the Ribbon.
• Step 3: Click on "Conditional Formatting" and choose "Highlight
Cells Rules".
• Step 4: Select "Greater Than" and enter 10000, then choose a
green fill color.
• Step 5: Repeat for "Less Than" and enter 5000, then choose a
red fill color.
4. Write steps to apply a Custom filter to data.
Example: Filtering a list of products to show only those with a price between
$50 and $100.
• Step 1: Select the range of cells that includes the data you want to filter
(e.g., A1:B20 where column A contains product names and column B
contains prices).
• Step 2: Go to the "Data" tab on the Ribbon.
• Step 3: Click on the "Filter" button to add filter arrows to the column
headers.
• Step 4: Click the filter arrow in the "Price" column header.
• Step 5: Select "Number Filters" and then choose "Custom Filter".
• Step 6: In the Custom AutoFilter dialog box, set the criteria. For
example, choose "is greater than or equal to" and enter 50, and add
"and is less than or equal to" and enter 100.
• Step 7: Click "OK" to apply the custom filter.
5. Elaborate on the different components of a chart.

• Chart Area: The entire chart and all its elements, including the plot
area, titles, legend, and labels.
• Plot Area: The area where the actual chart data is plotted, including
the data series and gridlines.
• Data Series: The set of values that are plotted in the chart, represented
by bars, lines, pie slices, etc.
• Axes: The horizontal (X-axis) and vertical (Y-axis) lines that define the
chart boundaries and scale.
• Chart Title: The main heading that describes the chart's content.
• Axis Titles: Labels for the X-axis and Y-axis to describe the data
represented on each axis.
• Legend: A key that explains the symbols, colors, or patterns used to
represent different data series in the chart.
• Gridlines: Horizontal and vertical lines that help to visually align data
points within the plot area.
• Data Labels: Labels that provide additional information about
individual data points, such as the exact value.
• Trendline: A line that shows the overall direction or pattern of the data
over time.

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A) Choose the correct option.

B) Very short answer questions

Short Answer Questions

• Chart Layouts: Allows you to choose from predefined chart

2. Write the steps of applying the Sorting feature using an example.

Example: Sorting a list of students by their scores in ascending order.

3. What is conditional formatting? What is its purpose? Explain using an

4. Write steps to apply a Custom filter to data.

5. Elaborate on the different components of a chart.

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