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    IMS 6 - Retention Policy

    Uploaded by

    Abhiraj Jain

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    IMS 6 - Retention Policy

    Uploaded by

    Abhiraj Jain
    6 views2 pages

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    © © All Rights Reserved

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    DOC, PDF, TXT or read online from Scribd

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    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    6 views2 pages

    IMS 6 - Retention Policy

    Uploaded by

    Abhiraj Jain

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 2

    RETENTION POLICY

    1.0 Purpose: To provide guideline, instructions & process of retention of medical records, data and
    information of Medical Records.
    2.0 Scope: Hospital wide
    3.0 Responsibility: Medical Record Incharge
    4.0 Authority: This Policy cannot be changed without the prior written approval from Chief Executive Officer.
    5.0 Policy & Procedures:

    S. No. Activity/ Descriptions Responsibility Ref. Doc./


    Record
    Organization has standardized the formats of collection data from
    5.1 MD
    outpatient, inpatient and medical legal cases as per the law
    Organization has defined the retention period of medical records:
    5.2 MD
    Out patient, Inpatient and Medical Legal Cases
    Medical records department is consolidated of all forms, files along
    with the serial number with Retention Period as per rules
     Out- Patient Record : Three (03) Years.
    5.3 Management
     In - Patient Record : Three (03) Years.
     Medico Legal Record : Ten (10) Years or till the
    pendency of court case
    Retention process provides confidentiality and security inside the
    5.4 Incharge - MRD
    Medical Record Department
    Medical Legal Cases File(s) are kept in key and lock and
    5.5 Incharge - MRD
    confidentiality and security is maintained
    Destruction of medical records, data and information is done with the
    prior approval from Management and record of the same is
    5.6 recorded. Shredder is used for destroying medical records so that Incharge - MRD
    confidentiality and security do not compromise. Before destroying
    Public Notice is mandatory.

    Retention period of In-Patient Records shall be as follows:


    In Patient records - 10 years
    Death / MLC in Patient Records - 6 years
    Death register - 10 years
    MLC registers - 10 years
    Employees Medical Records - Till retirement as well as attached with ‘R’ number
    Medical records with clinical research - 5 years
    Medical records with adverse events - 5 years

    Page 1 of 2
    OPD records - 3 years
    Birth & Death records - 10 years
    The records are destroyed by putting them in to a separate water tank and then the paper is recycled.

    6.0 REFERENCES:

    7.0 RECORDS AND FORMATS:

    Page 2 of 2

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