University of Raparin

College of Basic Education

English Language Department
IT Skills & E. Tech

Chapter 3 - MS Excel

By: Hunar A. Ahmed

Academic Year: 2023 – 2024
Stage: 1st – Spring Semester
 Table of content
❑ Microsoft Excel ❑ Change font and size
❑ Excel rows and columns ❑ Add sum and round to the mark sheet
❑ Opening Excel ❑ Alternate row color for the mark sheet
❑ Excel main window ❑ Apply pass indicator on the mark sheet
❑ Excel home tab options ❑ Apply fail indicator on the mark sheet
❑ Merge or split cells ❑ Hide extra columns
❑ Wrap text in cell(s) ❑ Hide extra rows
❑ Increase row height ❑ Microsoft Excel freeze pane
❑ Apply borders ❑ Microsoft Excel sorting
❑ Apply background color on
❑ header row
 Microsoft Excel
❑ Excel is pronounced "Eks - sel"
❑ It is a spreadsheet program developed by Microsoft.
❑ Excel organizes data in columns and rows and allows you to do
mathematical functions.
Columns
Columns are run vertically

Rows
Rows are run horizontally
 Excel rows and columns
❑ Excel Columns are denoted by a unique alphabetical header letter,
which is located at the top of the worksheet.
❑ Column headers range from A-XFD, as Excel spreadsheets can have
16,384 columns in total.

❑ Excel row is denoted by a unique numeric value that you'll see on

the left hand side.
❑ The row numbers are arranged vertically on the worksheet, ranging
from 1 - 1,048,576.
 Opening Excel
Opening excel Choose Blank workbook
in windows 10

3 4

Excel Start screen

Type “excel”

1 2
 Excel main window
An excel
workbook Tab menus

column

Cell

row

Add new sheet Zoom slider

sheet
 Excel home tab options
Home tab
Wrap text Conditional formatting AutoSum

Format

Merge &
Cell borders
center
 Merge or split cells
❑ First, select the area, then apply below steps:

Choose merge & center

2
Choose this option if you
want to merge the selected
3
area
OR
Select an area
3

1 Choose this option if you

want to split the merged
selected area
 Wrap text in cell(s)
❑ First, select the cell(s), then apply below steps:

1
Select the cell(s)

Unwrapped text goes Click wrap text option

outside of the cell

A wrapped text
 Increase row height
❑ First, select the area, then apply below steps:
1 Select the area Choose format

Define row height

4
 Apply borders
❑ First, select the area, then apply below steps:
1 Select the area Choose borders
2

You can choose any

type of border

4
 Apply background color on header row
❑ First, select the area, then apply below steps :
1 Select the first row Choose color

3
 Change font and size
❑ Add required data, select the area, then apply below steps :
1 Select the first row

Change the font and size Center the text vertically

Center the text horizontally

The result will look like this 3

Add sum and round to the mark sheet
Sum M1 and M2

C2 D2

Rounded sum M1 and M2

 Alternate row color for the mark sheet
❑ First, select the area, then apply below steps:
1 Select the area 2

3
4

=mod(row(),2)=0
6
Go to step 7 in the next slide
Alternate row color for the mark sheet

8 The result will look like this

Choose a color

7
 Apply pass indicator on the mark sheet
❑ First, select the area, then apply below steps :
1 Select cell(s) 2

3
4

Choose these options like the once's that you see 5

Go to step 7 in the next slide 6

Apply pass indicator on the mark sheet

Choose a color 8 The result will look loke this

7
 Apply fail indicator on the mark sheet
❑ First, select the area, then apply below steps:
1 Select cell(s) 2

3
4

Choose these options like the once's that you see 5

Go to step 7 in the next slide 6

Apply fail indicator on the mark sheet

Choose a color 8 The result will look loke this

7
 Hide extra columns
❑ To do that, choose the first cell that you want to start hiding from, then:-

Arrow keys
1 Select the cell

2
Use this keyboard shortcut to select
other cells to the right or left:
❑ ctrl + shift + (right or left) arrow key

Currently, all extra columns has been selected 3

Use this keyboard shortcut to select
other cells to the bottom:
Go to step 4 in the next slide ❑ ctrl + shift + down key
 Hide extra columns
❑ After that, go to format -> hide & unhide -> hide columns:
4

7
You should see a result like
5
this. The extra columns has
been gone 6
 Hide extra rows
❑ To do that, choose the first cell that you want to start hiding from, then:-

2
1
Use this keyboard shortcut to select
Select the cell
other cells to the right or left:
❑ ctrl + shift + (right or left) arrow key

3
Use this keyboard shortcut to select
other cells to the bottom:
❑ ctrl + shift + down key
Currently, all extra rows has been selected

Go to step 4 in the next slide

 Hide extra rows
❑ After that, go to format -> hide & unhide -> hide rows:
4

5 6

7
You should see a result like
this. The extra rows has
been gone
 Microsoft Excel freeze pane
❑ Use freeze panes to freeze rows or columns to remember exactly
what kind of data, columns or rows contain while you are scrolling.

Choose to freeze the top

row or first column
 Microsoft Excel sorting
❑ First, select a range you want to sort then apply the following steps:
1 Select the are
2 Choose sort & filter

3
Choose custom sort

Go to step 4 in the next slide

 Microsoft Excel sorting
4

Choose value for each option

according to your needs

The result will look loke this 5

Assignment - 1
Assignment - 2
 References
❑ https://edu.gcfglobal.org/en/topics/excel/
❑ https://www.javatpoint.com/excel-tutorial
❑ https://www.w3schools.com/EXCEL/index.php