Eid Snew safety agent brief method statement of practical implementation of

agent duties and responsibilities

To conduct the work as health and safety agents we have got two registered health
and safety agents with experience in the fuel industry that will be conducting all the
activities on site. The client activities require that agent will be onsite for full 8 hours
on every site visit and we are committed to this requirement. Pieter Herbst and Carl
vd Walt are the agent that will be dedicated to the project

Monthly audits

The two full days monthly safety files audits and reporting will be conducted on a
Wednesday and Thursday in the second week of the month and this duty will be
alternated monthly between the agents. Exact dates per month will be discussed and
confirmed with Engen safety department when contact commences. Our auditing
protocol includes the practical implementation in the score. Reports will be discussed
with contractor on day of audit and with project safety officers at weekly meeting.
Report will be forwarded to Engen and contractors safety and management.
Closeout of nonconformances in documentation and practical implimentation will be
monitored to ensure closeout.

Site inspection

The site inspections and walkabouts twice a month dates will be discussed and
agreed with Engen and the contractors and reported fortnightly will be conducted by
safety agent.

The practical scoring for observations on the 2 weekly inspections forms approx.
50% of audit score.

Depending on the severity of the nonconformance, work could be stopped until issue
has been closed out.

Meetings

One of the agents will attend the weekly meeting which will be scheduled for the time
agreed upon with Engen and the contractors.

The quarterly Project HSE meeting will be attended by the safety agent on the dates
set by Engen.
Project execution plan and value adding services

Risk based effective plan demonstrating adherence to schedule and geographic

scope and complexity

To achieve this requirement Eid Snew safety agent follow the following procedure

Project practical implimentation of services and deliverables

Stage 1 - Project Initiation and briefing/Inception

1. Using the project scope of work we:

a. Prepare and document the heath and safety brief for project briefing
meeting
b. At briefing meetings discuss possible project risk exposure and prepare
a preliminary project risk profile
c. In the discussions we evalute the known risks and prepare a list of
health and safety surveys required on the project, where specialist
surveys are required.

2. Evaluate and advise the client of the competencies and resources of other
consultants and evaluate their documentation.

3. In stages one to three (and other stages) all health and safety risk
communication at project meetings, one-on-one meetings including e-mails
and any other form of communication with client, consultants and any other
person relevant to the project is documented and record kept.

Stage 2 - Concept and feasability

1. Taking into consideration, information from stage 1, scope of work and

project the following requirements we complete/conduct the following:

a. Reveiw, update and document project risk profile

b. Prepare and documented project health and a safety policy
c. Prepare and documented draft project baseline risk assessment
d. Prepare and document initial health and safety specifications

2. we discuss, reveiw and reach agreement and document the following with
the other consultants at meetings:

a. Any relevant project health and safety information that is required by

the client consultants to ensure safe design
b. The content of the project Healh and safety required documentation
program
c. Design concepts
d. Requirements and method of controlling site health, hygiene and safety
e. Health and safety design risk management responsibilties
 3. At this stage the client need to procure the required health and safety
specialists such as occupational health and hygiene survey specialists, and
we provide the following assistance and advice:

a. List of surveys required

b. Scope of service required from specialist
c. Required reports, responsibilities and legal liabilities
d. Advice on legal requirements of practitioners including qualification and
minimum required resources
e. In addition, if health and safety specialists have been employed, we
audit and approve their health and safety plans and include specific
aspects in the H&S specification

4. In this stage the preliminary designs are developed and we assist and advise
the designers by evaluating and considering construction risks in the
buildability of their designs as well as the post construction (residual) risk as
they prepare their designs.

5. At preliminary design coordination meetings I together with the whole team

consider, develop and include design thinking which considers reduced risk
buildability as well as the preveiously mentioned residual risks which the
end user will need to manage

Stage 3 - Design Development

1. As in stage 2 the available information must updated and during design

meetings in consultation with other consultants the following is discussed,
reveiwed, updated, managed, co-ordinated, integrated and recorded:

a. Any relevant project health and safety information that is required by

the client consultants to ensure safe design
b. The content of the project Healh and safety required documentation
program including a health and safety file template
c. Design risk process must be developed in such a manner that it follows
the sequence the documentation program

2. As agent we responsible for

a. Monitor and advise the designers on the following:

i. Inclusion of health and safety aspects in their design and the legal
liabilities and responsibilities they are exposed to in the design of
the structure involving the construction period, future maintenance
and the day to day operations

b. As agent we complete the following tasks:

i. Finalising and documenting project risk profile

ii. Aprove and monitor the implimentation through audits the early
works health and safety plans
 iii. Assist the cost consultant with cost estimates and where
applicable provide him with health and safety bill of quantities
iv. Assess, develop and document the control measures required to
manage health, hydiene and safety onite
v. Considering the available information, final risk profile, baseline
risk assessment and other relevent information evaluate and list
the hasards and risks and required control measures, update
project health and safety specifications for tender purposes

Stage 4 - Documentation and Procurement deliverables

Stage 4 is the pre constrution fase and the following need to be completed

1. We prepare and finalise the following:

a. Finalise construction project tender health and safety specifications

Health and safety documentation for submission to authorities
b. Provide and record construction project health, safety, hygiene and
design risk information to the principal consultant and other consultants
c. Project health and safety mobilisation and access plans for the
construction work

2. As agent, during formal and informal design meetings and individual one on
one meetngs with consultants we discuss and assist:

a. The integration of the specifications into the procurement

documentation
a. The cost consultant:

i. in developing a clear construction project health and safety

procurement process and participate in construction project
tender clarification meetings
ii. with evaluation of tenders & verify that the contractors have made
adequate financial provision, has the competencies, knowledge &
other resources to carry out construction works in a safe & healthy
manner
iii. in the finalisation of the construction project health and safety cost
estimate /budget
iv. with the preparation of contract documentation for signature

Ensure that design risk management communication records are updated

STAGE 5 - CONSTRUCTION DOCUMENTATION AND MANAGEMENT

At this stag the project has entered full construction fase and activities will increase
vastly.

1. In stage 5 as agent our focus is on managing project, construction and

design risk through monitoring of existing HSE information and during
 meetings, evaluting and discussing, negotiating, approving and thereafter
preparing updated information.

2. We prepare and fascilitate:

a. Permit application
b. Consoliated safety plan
c. Stucture commissioning plans

3. We conduct:

a. Documentation system compliance audits

b. Pratical site safety plan implimentation compliance
c. Where applicable, monitor incident investigations

4. Evaluate:
a. project risk profile
b. health and safety specification
c. baseline risk assessment
d. health and safety costing
e. design risk management
f. principal contractors safety plans

5. During formal and informal design meetings and individual one on one
meetngs with consultants we access, discuss, approve and record:

a. project risk profile

b. health and safety specification
c. baseline risk assessment
d. health and safety costing
e. design risk management
f. principal contractors safety plans
g. Permit application
h. Consoliated safety plan
i. Documentation system compliance audits
j. Pratical site safety plan implimentation compliance
k. Where applicable, monitor incident investigations
l. Stucture commissioning plans
m. a Meeting with the principal contractors safety manager/officer and
external safety consultant (if appointed):

All of the above is to maintain continual improvement

STAGE 6 - PROJECT CLOSEOUT

Stage 6 is often the stage where more incidents occure than during the actual
construction fase due to lack of plannining and health and safety management. In
most cases the construction agent is no longer contracted.
1. In this stage we
 a. Prepare:

i. a health and safety operations, maintenance and the project

closeout report
ii. Consoliated safety plan
iii. Legal appointment cancelation documentation

b. Conduct:

i. Documentation system and practical compliance audits

ii. Project health and safety meeting and communicate current
project risks

c. Cancel

i. Construction project health and safety legal appointments

Strong emphasis on Construction and Contractor interface management

We have a belief in the system of cooperation and acting as a team and not as
individuals and separate companies.
The purpose of the legislation is to protect persons, property and environment. This
cannot be achieved with-out a team effort.

The basis for this success is in the “4 R’s” “Respect, building relationships at all
levels, being relevant to each other and the project, which will then bring a
successful result of completing the project with zero harm, on-time and in budget “

Development of Baseline Risk Assessment.

Both Carl vd Walt and Pieter Herbst have conducted and submitted to department of
employment and labour baseline risk assessments for all projects and have been
part of the risk team.

Interface with internal HSE team, consultants. Contractors and client is covered by
the 4 R rule

Carl and Pieter have mentored various health and safety candidates to registration
with SACPCMP.