Vehicle Assignment To Workers

(COMPANY LOGO)
“VEHICLE DELIVERY AND RECEIPT RECORD”
Panama City, ___ of 20____
was delivered to the collaborator _________________________________, from the

area of _______________________________ in charge of
__________________________ who will be obliged by this Minute to verify the
characteristics, inventory and condition of the vehicle with license plate
_______________ detailed in the attached inventory, in order to be used for exclusive of
the company's work.
The collaborator to whom said vehicle is assigned must assume responsibility for its
proper use, conservation, custody and ensuring the good periodic maintenance of the
same, in accordance with the normal needs of use and wear.
The vehicle will be returned directly by the responsible collaborator who must sign the
corresponding return certificate, a document in which the state of the vehicle in which
said return is being carried out will be specified, with an indication of those elements
that were missing to determine the responsibility that would be incurred. instead of
being the case.
This Minute is signed by the Technical Director, Operations Manager or the collaborator
designated by him, otherwise it will not be considered valid. Failure to comply with the
provisions of this Minute will give rise to the sanction contemplated in the Internal Work
Regulations, the Labor Standards, without prejudice to other actions that may arise.
The characteristics of the vehicle, inventory and condition and operational test of the
vehicle that is delivered by this Minute are detailed below.
OPERATIONS MANAGEMENT HEAD OF TECHNICAL SERVICE
RESPONSIBLE EMPLOYEE
COMPANY LOGO
GENERAL INVENTORY OF THE VEHICLE
OF: OPERATIONS MANAGEMENT / TECHNICAL SERVICE
FOR: _____________________________________ POST : ______________________________________
PLATE BRAND MODEL YEAR COLOR ENGINE NO. CHASSIS N°
INVENTORY AND CONDITION OF THE VEHICLE MILEAGE: DATE

STATE STATE
ITM DESCRIPTION QTY ITM DESCRIPTION QTY
GOOD REG EVIL GOOD REG EVIL
1 BATTERIES/COVERS 29 TURN SIGNALS
2 HORN / HORN 30 PARKING LIGHT
3 RADIATOR COVER 31 PLATE LIGHT
4 OIL CAP 32 THIRD STOP LIGHT
5 AIR FILTER 33 DENT/SCRATCHES
6 WINDSHIELD WIPER ARMS 34 PAINT
7 PENS 35 BUMPER
8 ALARM/SIREN 36 TIRE/WHEELS
9 SEATS / UPHOLSTERY 37 TIRE/RIM/SPARE
10 FLOORS/CARPETS 38 RIM COVER
11 INTERIOR HANDLES 39 FUEL TANK COVER
12 REARVIEW 40 CASE/TOOLS
13 RADIO WITH CD 41 CAT
14 SPEAKERS 42 WRENCH WRENCH
15 ANTENNAS 43 SAFETY TRIANGLE
16 AIR BAG SYSTEM 44 EXTINGUISHER
17 CLOCK WITH PANEL 45 SINGLE VEHICULAR
18 LIGHTER 46 REGISTRATION
INSURANCE POLICY (COPY)
19 SUN PARADES 47 ANTI-MIST
20 ASHTRAY 48 AIR CONDITIONING SYSTEM
21 INTERIOR LIGHT 49
22 SEAT BELT 50
23 INTERIOR HANDLES 51 WHEEL INSURANCE
24 KEY CONTACT 52
25 EXTERIOR HANDLES 53 ACCESSORY PLUG
26 INTERNAL MIRROR 54 VEHICULAR INSPECT (COPY)
27 EXTERIOR MIRRORS 55
28 HIGH/LOW FRONT LIGHT 56
OPERATIONAL TEST (NOTE IF SATISFACTORY OR POOR)
1 SWITCHED ON 7 CLUTCH SYSTEM

2 ENGINE RUN 8 WINDSHIELD CLEANER
3 OIL PRESSURE 9 LIQUID LEVELS
4 GENERATOR LOAD 10 FUEL LEVEL
5 AIR PRESSURE 11 GEARBOX
6 BRAKING SYSTEM 12
OBSERVATIONS:
OPERATIONS MANAGEMENT HEAD OF TECHNICAL SERVICE
RESPONSIBLE EMPLOYEE
COMPANY LOGO
RULES FOR USE OF COMPANY VEHICLES
SCHEDULE AND WORKING DAYS FOR THE USE OF THE VEHICLES
The vehicles will be driven on weekdays and within the work hours established by the Company, except for
salespeople who may take them home due to the nature of their position.
For commercial equipment, vehicles will be able to leave the city for purposes relevant to their work.
PROHIBITION OF USE OF VEHICLES FOR PARTICULAR MATTERS
The use of GSS vehicles for private matters for purposes other than the company's service needs is
prohibited.
RETURN OF VEHICLES DURING VACATION PERIOD
Employees who have an assigned vehicle, who go on vacation, licenses, extended permits, training abroad
and/or suspensions; one (01) day before the event they will return the vehicle to the Technical Director or,
in his absence, to the Operations Management.
DRIVER'S LICENSE
The vehicles will be driven exclusively by collaborators with a valid driver's license and experience to drive
vehicles in accordance with the assigned unit. It is the responsibility of the employee who drives it to
permanently carry his/her current Driver's License, as well as all his/her personal documentation and that
of the vehicle that may be required by the competent authorities.
DOCUMENTATION AND REGISTRATION
The employee who drives the vehicle must permanently carry the following:
to. National identity document (DNI)
b. Single vehicle registration.
c. Valid driver's license, according to the category of the assigned unit.
d. Vehicle Insurance Policy
and. Land traffic regulations.
DRIVER OBLIGATIONS
The collaborator who drives the vehicle is obliged to:

keep the vehicle unit assigned to you clean, responsible for the cleanliness of the vehicle. It will also
permanently review and verify the state of conservation of your unit. When you detect any damage,
deficiency, malfunction and/or theft in the vehicle in your charge, you will immediately report the event to
the Workshop Supervisor or Technical Service Coordinator.
VEHICLE HANDLING
It is the driver's responsibility to handle the vehicle with caution and safety, avoiding driving in a negligent
or reckless manner, as well as endangering the life and physical integrity of people, or putting the vehicle
at risk. Every driver will strictly comply with the provisions of traffic regulations, trying to drive on safe and
short routes, using a seat belt. Before driving a vehicle, take all preventive measures regarding its proper
COMPANY LOGO
operation, so it must be equipped with safety equipment and accessories (spare tire, set of keys, jack,
wheel wrench, ABC type fire extinguisher, safety triangle, two blocks to block the vehicle), as well as the
corresponding regulatory documentation.
Under no circumstances will the driver transfer the driving of the assigned vehicle to third parties outside
the company.
DRIVER PROHIBITIONS
The driver under responsibility is strictly prohibited from driving under the influence of alcohol, drugs or
narcotics. Likewise, you may not transport people who do not belong to the Company in the vehicles.
DRIVER OFFENSES
Any violation of the land traffic rules, which generates sanctions during the time of assignment of the
vehicle, will be the responsibility of the driver, assuming the financial sanctions and/or fines generated and
the corresponding legal actions, except for causes in which it is fault. of the company (for example, non-
payment of insurance, non-payment of the new license plate, etc.).
CLASH WITH THIRD PARTIES
In the event of a collision with third parties, the driver must carry out the following actions:
to. Report the incident to the Police Authority (traffic) of the place where the accident occurred,
submitting to an alcohol test within the established period. If liability is found in the third party, GSS will
only assume the expenses incurred for a police report, alcohol testing and police expertise, since these
expenses are considered minor, unscheduled and urgent.
b. Immediately communicate the occurrence to the Coordinator. Technical Service (if it is a non-working
day, the report must be made first thing in the morning on the first working day).
c. Take the necessary precautions to avoid subsequent damage or theft to the vehicle.
d. Do not make part changes, accept or arrange any repair without authorization from the Technical
Service Manager.
and. Send to the Technical Service Area, a photocopy of any notification or Judicial Summons within 24
hours of receiving it, with the driver being obliged to attend the proceedings.
F. Not make any payment or commit subsequent payment by the Insurer or GSS.
g. The Technical Service Coordinator must request from the corresponding police department the Report
of Conclusions of the Police Investigation indicating responsibility for the crash.
REVIEW PERIODS
On a monthly basis, the collaborator who drives the vehicle together with the technical service
coordinator or workshop supervisor must carry out the general inventory of the vehicle, to verify that it
meets all the established requirements. Likewise, they must carry out an inspection of its state of
cleanliness and cleanliness. The company will pay for two monthly cleanings (one every 15 days); If the
vehicle is in a poor state of cleanliness, it is the responsibility of the employee in charge of it to have it
washed or, failing that, pay for the respective cleaning.

Vehicle Assignment To Workers

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(COMPANY LOGO)

“VEHICLE DELIVERY AND RECEIPT RECORD”

Panama City, ___ of 20____

was delivered to the collaborator _________________________________, from the

OPERATIONS MANAGEMENT HEAD OF TECHNICAL SERVICE

GENERAL INVENTORY OF THE VEHICLE

OF: OPERATIONS MANAGEMENT / TECHNICAL SERVICE

FOR: _____________________________________ POST : ______________________________________

PLATE BRAND MODEL YEAR COLOR ENGINE NO. CHASSIS N°

INVENTORY AND CONDITION OF THE VEHICLE MILEAGE: DATE

1 SWITCHED ON 7 CLUTCH SYSTEM

OPERATIONS MANAGEMENT HEAD OF TECHNICAL SERVICE

RULES FOR USE OF COMPANY VEHICLES

SCHEDULE AND WORKING DAYS FOR THE USE OF THE VEHICLES

PROHIBITION OF USE OF VEHICLES FOR PARTICULAR MATTERS

RETURN OF VEHICLES DURING VACATION PERIOD

DOCUMENTATION AND REGISTRATION

The collaborator who drives the vehicle is obliged to:

CLASH WITH THIRD PARTIES

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Panama City, _ of 20__

FOR: _ POST : __