Sop - Preventive

SOP – Engineering – Preventive
Maintenance
22 December 2023 by Augustine
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Standard Operating Procedure for

Engineering Preventive
Maintenance
Preventive maintenance is an essential part of any engineering operation, as
it can help to ensure the reliability, safety, and efficiency of your equipment.
An effective preventive maintenance program involves regularly scheduled
inspections, cleaning, lubrication, and testing of equipment in order to identify
and address any potential issues before they become major problems.
In order to create an effective preventive maintenance plan, it is important to

first conduct a thorough analysis of your equipment, including its design, age,
operating conditions, and historical performance data. This analysis can help
to identify critical components that require regular attention and establish
appropriate maintenance schedules based on the specific needs of each
piece of equipment.
Once a maintenance plan is in place, it is important to track and document all

maintenance activities, including any repairs or replacements that may be
necessary. This information can then be used to fine-tune the maintenance
plan over time and optimize the overall performance of your equipment.
Ultimately, preventive maintenance is a critical aspect of any engineering

operation, as it can help to minimize downtime, reduce repair costs, and
increase the lifespan of your equipment. By investing in a comprehensive
preventive maintenance program, you can ensure that your equipment
remains in top condition and continues to deliver reliable, efficient
performance over the long term.
Engineering Preventive Maintenance
Standard Procedure:
 The main purpose of the preventive maintenance SOP is to reduce the
downtime of all equipment used in the hotel by minimizing mechanical
failures, breakdowns, operation, and also its running costs.
 To ensure that equipment is serviced according to the manufacturer’s
specifications a repair Log Data Sheet is to be completed.
 Each piece of equipment or machinery is to be serviced according to
the manufacturer’s specifications and the operating conditions.
 All Preventive maintenance functions have to be entered on the
Preventive Maintenance Weekly Schedule Sheets.
 Preventive Maintenance (PM) Weekly Schedule Sheets have to be
signed by the Engineering Supervisor / Chief Engineer.
 The PM task needs to be also entered on the Repair Log Data Sheet.
 From the Repair Log, compile a list of all equipment, respective
equipment numbers, preventive maintenance functions, and time
intervals.
 The workload must be spread evenly over 52 weeks so that preventive
maintenance is performed every week.
 The number of spreadsheets required is determined by the property
size and the number of pieces of equipment included within the
preventive maintenance Schedule.
 When the spreadsheets have been completed and reworked to
maximize efficiency, the weekly Schedule Sheets are to be completed.
 Each piece of equipment to be serviced on week 1 is taken from the
respective spreadsheet and entered on a Weekly Schedule Sheet.
 Equipment name, identification number and specific maintenance
functions to be performed are to be entered.
 As each piece of equipment is completed, the employee enters his
initials and the date of completion on the Preventive Maintenance
register.
 Any additional work performed and/or needed is to be noted on the
Sub-Master and a work request ticket written.
 The completed Weekly Schedule Sheet is then returned to the Chief
Engineer, along with any additional remarks.
 The Chief Engineer is to review each returned Sub-Master sheet to
ensure the Preventive Maintenance has been completed.
 Chief engineer to note any additional work performed or work which
requires scheduling at a later date.
 Any work performed above and beyond Preventive Maintenance has to
be entered in the Repair Log Record Sheet.
 The preventive maintenance sheet has to be filed in a dated binder and
retained for one year in the Engineering Office.
 At the year-end, the binders have to be put in permanent storage and
kept for legal purposes.
Training Summary questions:
Q1. What is the purpose of the Preventive maintenance SOP?
Q2. Why is it important to service the equipment as per the

manufacturer’s specifications?
Q3. Who is responsible for reviewing the weekly schedule sheet?
Q4. Explain the process of filing the PM log sheet.
Q5. Explain the process of filing and storing preventive maintenance

sheets.

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SOP – Engineering – Preventive

Standard Operating Procedure for

In order to create an effective preventive maintenance plan, it is important to

Once a maintenance plan is in place, it is important to track and document all

Ultimately, preventive maintenance is a critical aspect of any engineering

Q2. Why is it important to service the equipment as per the

Q3. Who is responsible for reviewing the weekly schedule sheet?

Q4. Explain the process of filing the PM log sheet.

Q5. Explain the process of filing and storing preventive maintenance

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