INDIAN INSTITUTE OF TECHNOLOGY BOMBAY

POWAI, MUMBAI 400076.

Advertisement No.: Admin-II/EXT098/2024

Job Title
Assistant Registrar

Job Reference Number

50574560

Application End Date

14.06.2024

Type of Employment
Permanent

No. of Position(s)
5

Application Category(s)
5(OBC-2, UR-3)

Special Category
Out of five (5) position(s), two (2) position(s) are reserved for Person with benchmark Disability

IITB Recruiting:
IIT Bombay invites online application from Indian citizens having requisite qualification(s) and
experience against five vacancies of Assistant Registrar post, to be deployed to different
department(s) / section(s) of the Institute.

Essential Qualifications & Experience:

Applicants with the following set of essential qualification(s) and mandatory experience can apply for
five positions of Assistant Registrar post .

Master's degree or equivalent in appropriate discipline with a minimum of 55% marks or equivalent
grade point average with relevant experience, in computerised administration, of six years, out of
which three years should be at Pay Level 7 (44900-142400) or one year should be at Pay Level 8
(47600-151100) or equivalent.

Job Profile:
Applicants should have experience and proven knowledge of computer office applications,
government rules and practices (FR, SR, GFR, CCS rules etc.) and academic administration.

Moreover, they should have leadership qualities and requisite experience in one or more of the
following areas:
(a) accounting, auditing and financial procedures
OR
(b) administrative matters including legal, recruitment, establishment
OR
(c) academic matters such as conduct of examinations, maintenance of students' records, award of
scholarships, degree etc.
OR
(d) material management, procurement/distribution of material, import procedures/stores accounting,
stock verification, etc.
Practical experience of using relevant software in related area is essential.

Pay Details:
Pay Level 10 (56100-177500)

Age limit: 40 years (on the application closing date) with applicable age relaxations.

General information:
1) These are permanent positions of the post as per the Recruitment Rules and Promotion Policy of
the Institute.

2) Applicants possessing the requisite qualification(s) and relevant experience may apply online at
https://www.iitb.ac.in/career/apply

Soft copy of application sent over e-mail to any Institute Officials will not be considered for selection
process. Hard copy of online application is not required to be sent by post.

3) The application fee is Rs. 100 (nonrefundable), which has to be paid through online mode. The
SC, ST, PwD applicants and all female applicants are exempted from this fee.

4) THOSE APPLICANTS, WHO HAVE TO PAY FEES ONLINE, ARE AUTOMATICALLY

REDIRECTED TO THE APPLICATION PORTAL AFTER PAYMENT TO SUBMIT AND COMPLETE
APPLICATION PROCESS. AFTER COMPLETING THE WHOLE PROCESS, THEY SHOULD
AGAIN LOGIN INTO THE PORTAL TO CONFIRM THAT HIS/HER APPLICATION IS SUBMITTED.
IT SHOULD BE NOTED THAT ANY ISSUE, RELATED TO THE ABOVE PROCESS, REPORTED
BEYOND 15 DAYS FROM THE CLOSING DATE WILL NOT BE ENTERTAINED, AND
CANDIDATURE WILL NOT BE CONSIDERED.

5) Scrutiny of applications:

Applications received in response to the advertisement will be scrutinized and only scrutiny-in
applicants will be called for further selection process. Merely fulfilling the requirements prescribed in
the advertisement will not automatically entitle an applicant to be called for further selection process.

6) Screening of applications:

It may not be possible and/ or convenient to conduct the shortlisting process for all eligible applicants,
and under such circumstances, the Institute can limit the number of applicants to be called for
shortlisting process on the basis of qualifications and/or experience higher than the minimum
prescribed in the advertisement. Hence, applicants should give all relevant details of qualification and
experience with supporting documents, if any.

7) Selection Process:

There shall be a written test for shortlisting, marks of which will not be carried forward for further
selection process. Only shortlisted candidates will be called for final round of selection process, i.e.,
interview. The final selection will be through interview.

Procedure:

On the basis of the performance of candidates in the written test, a shortlist of maximum 5
candidates, in order of merit, per number of positions advertised under each category will be drawn,
subject to they getting marks above the cut-off as specified below (in case of tie in marks/ score, all
the candidates with equal marks may be called for further selection process).

The cut-off percentages (absolute or normalized basis) for UR & OBC (NCL) are 60 and 54
respectively. Only such shortlisted candidates will be called for final interview.

8) The applicants should ensure at their end that they possess the essential qualification(s) and
experience laid down for the post. The qualification degree(s) must be from a recognized University /
Institute.
9) Incomplete application shall be summarily rejected.

10) Details furnished in the online application will be treated as final and no subsequent changes
shall be entertained.

11) The Institute reserves the right not to fill any of the advertised positions of the post(s).

12) Eligibility of an applicant for the post shall be considered as on the date of closing of online
application interface.

13) Age relaxation is applicable as per Institute norms.

14) The age limit criterion will be relaxed for applicants working in any department / section / unit /
project of the Institute provided they have served the Institute for at least three years (220 days or
more per year) and who have crossed the age limit criterion during the above period.

15) Applicants should upload copy of certificates in support of their qualification(s) (matriculation
onwards), experience, date of birth, caste, etc. Certificate(s) in support of experience should be on
the organization’s letterhead, bearing the date of issuance, specific period of work, designation, pay
drawn against each such position, etc., duly certified by the concerned issuing authority.

16) Original certificates should be produced at the time of Selection Process as well as on Joining if
selected.

17) The appointment of selected applicant is subject to the applicant being found medically fit as per
norms of the Institute.

18) Age relaxation for SC / ST / OBC (NCL) category applicants is applicable only if the position(s) of
the post is reserved for that particular category. Age relaxation to PwD applicants & Ex-servicemen is
as per rules.

19) Applicants seeking reservation benefits available to OBC (NCL) and PwD category must attach
relevant certificates in the format as prescribed by the Central Government to support their claim.

20) Two positions of the post are horizontally reserved for PwD candidates [one for VH and another
for HH]. Only such person who suffer from not less than 40% of relevant disability, would be eligible
for reservation. Candidate has to submit relevant disability certificate as prescribed under The Rights
of Persons with Disabilities Act 2016.

21) Decision of the Institute in all matters relating to the eligibility of the applicants, Screening / Skill /
Written Test / Interview and selection shall be final and binding on all applicants.

22) No correspondence or personal inquiries shall be entertained from applicants regarding conduct
and result of written test/ skill test/ interview and reasons thereof, for not being called.

23) Applicants serving in Central / State / Semi-Government Organization / Autonomous Body /

Public Sector Unit / etc., must apply through proper channel and such applicants will be required to
upload NOC from the existing organisation and also produce relieving letter at the time of joining, if
selected, failing which they shall not be permitted to join the post.

24) In case of any inadvertent mistake in the process of selection which may get detected at any
stage, even after the issuance of appointment letter, the Institute reserves the right to modify /
withdraw / cancel any communication made to the candidate.

25) The Institute reserves the right to reject the candidature of a candidate at any point of time during
the course of recruitment, if found indulging in any of the malpractices. All such candidates are liable
to be disqualified from the selection process, in addition to appropriate legal action as may be
deemed fit by the Institute.

26) In case of any dispute/ambiguity in the advertisement or in the process of selection that may
occur, the decision of the Institute shall be final.

27) The Institute shall verify the antecedents or documents submitted by an applicant at any point of
time, either at the time of appointment or during the tenure of the service. In case, it is detected that
the documents submitted by the applicant are fake or the applicant has a clandestine
antecedent(s)/background which the applicant had suppressed at the time of joining, then the
applicant's services are liable to be terminated and legal action may be initiated against such an
applicant/employee.

28) No traveling allowance (TA) shall be paid to the outstation applicants for attending the written
test. However, SC/ST applicants attending the written test shall be paid to & fro second class railway
fare, by shortest route, subject to production of tickets and caste certificate. SC/ST applicants already
in Central/State Government organization, Autonomous Body, Public Sector Units, etc., are not
admissible for the same. Payment will be made through bank transfer after processing of the claims.

29) Outstation candidates attending the interview will be eligible for reimbursement of travel
expenses, to and fro, by air (tickets to be purchased through M/s Balmer Lawrie & Company Limited,
M/s Ashok Travels & Tours and Indian Railways Catering & Tourism Corporation Limited only) / 2 tier
AC rail, by the shortest route, from the city of residence in India to the Institute, upon production of
tickets.

To facilitate online reimbursement of travel expenses, we require duly signed copy of the form
available at following the link:

https://www.iitb.ac.in/sites/www.iitb.ac.in/files/jobs/2018-07/Bank%20details_FORM_0.pdf

Please scan the duly filled-in form with signature and send it to the following e-mail id :
jobs@iitb.ac.in

30) Canvassing in any form shall lead to disqualification.

31) No interim correspondence will be entertained.

32) For any queries related to submission of online application, the applicant may send e-mails on
jobs@iitb.ac.in
However, inquiries / queries related to eligibility for the post or for interpretation of the rules will not be
entertained.

33) Applicants should provide their correct and active e-mail address in the application as all future
correspondences like issuance of call letter or any other information will be communicated through
e-mail only. Moreover, applicants are advised to remain updated regarding the Selection Process,
date and venue etc. by visiting IIT Bombay website https://www.iitb.ac.in/career/apply

Addendum / corrigendum, if any, in respect of this advertisement, shall be notified through the
Institute’s website only.

34) Correspondence subsequent to submission of application should essentially be sent to

jobs@iitb.ac.in with appliction ID, Job title and Job Ref. No. mentioned in the subject.

35) Any resultant dispute arising out of this advertisement shall be subject to the sole jurisdiction of
the Courts situated at Mumbai only. The date of closing of online application interface is 14.06.2024

REGISTRAR

Date: 15.05.2024

Copy to:
1. Head/In-charge of all the Deptts./Sections/Centres.
2. All Notice Boards/Staff Notices
DECLARATION

“I, ................................................................................................................... son / daughter of Shri

............................................................................................... resident of village/town/ city
..................................................district .......................................... state hereby declare that I belong to
the ............................................................. community which is recognized as a backward class by
the Government of India for purpose of reservation in services as per orders contained in Department
of Personnel and Training Office Memorandum No.36012/22/93-Estt. (SCT) dated 8.9.1993. It is also
declared that I do not belong to persons/sections (Creamy Layer) mentioned in Column 3 of the
Schedule to the above referred Office Memorandum dated 8.9.1993 and its subsequent revision
through O.M.No.36033/1/2013-Estt. (Res) dated 27.05.2013 and 13.09.2017”.

Signature of the Candidate

Name of the Candidate

Place:

Date: