Bid Number/बोली मांक ( बड सं या) :

GEM/2024/B/5022129
Dated/ दनांक : 13-07-2024

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 12-08-2024 14:00:00

Bid Opening Date/Time/ बड खुलने क

12-08-2024 14:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

180 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Defence

Department Name/ वभाग का नाम Department Of Defence

Organisation Name/संगठन का नाम Mod Sectt Establishment

Office Name/कायालय का नाम ***********

Total Quantity/कुल मा ा 1

Item Category/मद केटे गर Artificial Intelligence Technology System

Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत 15 Lakh (s)
वा षक टनओवर (3 वष का)

OEM Average Turnover (Last 3 Years)/मूल

20 Lakh (s)
उपकरण िनमाता का औसत टनओवर (गत 3 वष का)

Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 2 Year (s)
अपे त वगत अनुभव के वष

MSE Exemption for Years Of

Yes
Experience/अनुभव के वष से एमएसई छूट/

Startup Exemption for Years Of

Yes
Experience/अनुभव के वष से टाटअप छूट/

Experience Criteria,Past Performance,Bidder

Turnover,Certificate (Requested in ATC),OEM Authorization
Document required from seller/ व े ता से मांगे Certificate,OEM Annual Turnover
*In case any bidder is seeking exemption from Experience /
गए द तावेज़ Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Past Performance/ वगत दशन 20 %

Bid to RA enabled/ बड से रवस नीलामी स य कया Yes

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 Bid Details/ बड ववरण

RA Qualification Rule H1-Highest Priced Bid Elimination

Annual Maintenance Charges Required Yes

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Inspection Required (By Empanelled

Inspection Authority / Agencies pre- Yes
registered with GeM)

Inspection to be carried out by Buyers own

Yes
empanelled agency

Type Of Inspection Post Dispatch

Name of the Empanelled Inspection

Commanding Officer
Agency/ Authority

Auto CRAC Days 40

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 50000

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 5.00

Duration of ePBG required (Months)/ईपीबीजी क

38
अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
Account Officer
4/3 Gorkha Rifles, Department of Defence, MoD Sectt Establishment, Ministry of Defence
(Srivathsan K)

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Splitting/ वभाजन

Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.

MII Purchase Preference/एमआईआई खर द वर यता

MII Purchase Preference/एमआईआई खर द वर यता Yes

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
3. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
4. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU for number of Financial years as indicated above in the bid document
before the bid opening date. Copies of relevant contracts to be submitted along with bid in support of having
supplied some quantity during each of the Financial year. In case of bunch bids, the category of primary product
having highest value should meet this criterion.
5. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
6. Preference to Make In India products (For bids < 200 Crore):Preference shall be given to Class 1 local supplier
as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its
subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. The minimum
local content to qualify as a Class 1 local supplier is denoted in the bid document. If the bidder wants to avail the
Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local
content and the details of locations at which the local value addition is made along with their bid, failing which
no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating
to percentage of local content shall be certified by the statutory auditor or cost auditor, if the OEM is a company
and by a practicing cost accountant or a chartered accountant for OEMs other than companies as per the Public
Procurement (preference to Make-in -India) order 2017 dated 04.06.2020. Only Class-I and Class-II Local suppliers
as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are
not eligible to participate. However, eligible micro and small enterprises will be allowed to participate .The

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buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023.
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy
for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.

7. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials are
validated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and Small
Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and
its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of the
Purchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are
excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers
offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid
for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in
this regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decide
eligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is
not an MSE and MSE Seller (s) has / have quoted price within L-1+ 15% (Selected by Buyer) of margin of
purchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match
L-1 price and contract will be awarded for 25% (selected by Buyer) percentage of total quantity. The buyers are
advised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 for
compliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012
and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller is
validated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents
submitted.
8. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
9. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 20% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU. Copies of relevant contracts (proving supply of
cumulative order quantity in any one financial year) to be submitted along with bid in support of quantity
supplied in the relevant Financial year. In case of bunch bids, the category related to primary product having
highest bid value should meet this criterion.
10. Inspection of Stores by Nominated Inspection Authority / Agency of buyer or their
authorized representatives

An independent third party Professional Inspection Body can help buyer in mitigating buyer’s risk with pre-
dispatch/post-dispatch inspection in order to ensure that equipment, components, solutions and documentation
conform to contractual requirements. The buyer has a right to inspect goods in reasonable manner and within
reasonable time at any reasonable place as indicated in contract. Inspection Fee/ Charges (as pre-greed between
buyer and Inspection Agency) would be borne by the buyer as per their internal arrangement but may be
recovered from the seller if the consignment failed to conform to contractual specification and got rejected by
the Inspection Officer .If so requested and accepted by the seller , initially seller may pay for inspection
charges as applicable and get the same reimbursed from buyer if consignment accepted by the Inspecting
Officer . For reimbursement seller has to submit proof of payment to Inspection Agency.

Seller/OEM shall send a notice in writing / e-mail to the Inspecting officer / inspection agency specifying the place
of inspection as per contract and the Inspecting officer shall on receipt of such notice notify to the seller the date
and time when the stores would be inspected. The seller shall, at his own expenses, afford to the Inspecting
officer, all reasonable facilities as may be necessary for satisfying himself that the stores are being and or have
been manufactured in accordance with the technical particulars governing the supply. The decision of the
purchaser representative /inspection authority regarding acceptance / rejection of consignment shall be final and
binding on the seller.

The Seller shall provide, without any extra charge, all materials, tools, labour and assistance of every kind which
the Inspecting officer may demand of him for any test, and examination, other than special or independent test,
which he shall require to be made on the seller's premises and the seller shall bear and pay all costs attendant
thereon.

The seller shall also provide and deliver store / sample from consignment under inspection free of charge at any
such place other than his premises as the Inspecting officer may specify for acceptance tests for which
seller/OEM does not have the facilities or for special/ independent tests.

In the event of rejection of stores or any part thereof by the Inspecting officer basis testing outside owing to lack

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of test facility at sellers premises, the seller shall, on demand, pay to the buyer the costs incurred in the
inspection and/or test. Cost of test shall be assessed at the rate charged by the Laboratory to private persons for
similar work.

Inspector shall have the right to put all the stores or materials forming part of the same or any part thereof to
such tests as he may like fit and proper as per QAP/governing specification. The seller shall not be entitled to
object on any ground whatsoever to the method of testing adopted by the Inspecting officer.

Unless otherwise provided for in the contract, the quantity of the stores or materials expended in test will be
borne by seller.

Inspecting officer is the Final Authority to Certify Performance / accept the consignment. The Inspecting
officer’s decision as regards the rejection shall be final and binding on the seller.

The seller shall if so required at his own expense shall mark or permit the Inspecting officer to mark all the
approved stores with a recognised Government or purchaser's mark.

11. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Pre Bid Detail(s)

Pre-Bid Date and Time Pre-Bid Venue

GS BRANCH, HEADQUARTERS CENTRAL COMMAND

25-07-2024 13:00:00
LUCKNOW

Artificial Intelligence Technology System ( 1 set )

(Minimum 50% and 20% Local Content required for qualifying as Class 1 and Class 2 Local Supplier
respectively/ मशः ण
े ी 1 और ण
े ी 2 के थानीय आपूितकता के प म अहता ा करने के िलए आव यक)

Technical Specifications/तकनीक विश याँ

Buyer Specification
Download
Document/ े ता विश द तावेज़

Annual Maintenance

Warranty of required product 3 Year

Annual Maintenance Charges Duration (Post

3 Year
Warranty)

Annual Maintenance Charges Frequenecy Annually

*Warranty displayed under the AMC/CMC Details section will supersede the warranty displayed under the catalog
specfication

5 / 11
Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार

1 *********** ***********LUCKNOW 1 180

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Scope of Supply

Scope of supply (Bid price to include all cost components) : Supply Installation Testing and
Commissioning of Goods

3. Turnover

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last
three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
bidder is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria.

4. Service & Support

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site
warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have
to establish one within 30 days of award of contract. Payment shall be released only after submission of
documentary evidence of having Functional Service Centre.

5. Certificates

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in
the bid document.

6. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

7. Warranty

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 Timely Servicing / rectification of defects during warranty period: After having been notified of the defects
/ service requirement during warranty period, Seller has to complete the required Service / Rectification
within 15 days time limit. If the Seller fails to complete service / rectification with defined time limit, a
penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the
seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all
such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than
10% of the total contract value after which the Buyer shall have the right to get the service / rectification
done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be
liable to re-imberse the cost of such service / rectification to the Buyer.

8. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1.Fall Clause. The following fall clause will form part of the contract placed on successful Bidder:
(a) The price charged for the stores supplied under the contract by the Seller shall in no event exceed the
lowest prices at which the seller sells the stores or offer to sell stores of identical description to any person
s/Organization including the purchaser or any department of the Central
government or any department of state government or any statutory undertaking the central or state gove
rnment as the case may be during the period till performance of all supply Orders placed during the curren
cy of the rate contract is completed.
(b) If at any time, during the said period the sellers reduces the sale price, sells of offer to sell such stores
to any person/organization including the Buyer or any Deptt, of central Govt., or any Department of the Sta
te Government or any statutory undertaking of the Central or state
Government as the case may be at a price lower than the price chargeable under the contract, the shall fo
rthwith notify such reduction or sale or offer of sale to the Director general of Supplies *
Disposals and the price payable under the contract for the stores of such reduction of sale or offer of the s
ale shall stand correspondingly reduced. The above stipulation will however, not apply to:-
(i) Exports by Seller.
(ii) Sale of goods as original equipment at price lower than the prices
charged for normal replacement.
(iii) Sale of goods such as drugs which have expiry dates.
(iv) Sale of goods at lower price on or after the date of completion of sale/ placement of the order of goods
by the authority concerned under the existing or previous Rates Contracts as also under any previous cont
racts entered into with the Central or State Govt. Depts, including their undertakings excluding joint sector
companies and/or private parties and bodies.
(c) The Sellers shall furnish the following certificate to the Paying Authority along with each bill for paymen
t for supplies made against the Rate contract – “We certify that there has been no reduction in sale price o
f the stores of description identical to the stores supplied to the Government under the contract herein and
such stores have not been offered/sold by me/us to any person/organization including the purchaser or an
y department of Central Government or any
Department of a state Government or any statutory Undertaking of the Central or state Governments as th
e case may be up to date of bill/the date of completion of supplies against all supply orders placed during t
he currency of Rate contract at price lower than the price charged to
the government under the contract except for quantity of stores categories under sub-clauses
(a), (b) and (c) of sub-para (ii) above details of which are given below ……..”.

2. Risk & Expense Clause :

(a) Should the stores or any installment thereof not be delivered within the time or times specified in the c
ontract documents, or if defective delivery is made in respect of the stores or any installment thereof, the
buyer shall after granting the Seller 45 days to cure the breach, be at
liberty, without prejudice to the right to recover liquidate damages as a remedy for breach of contract, to d
eclare the contract as cancelled either wholly or to the extent of such defaults.
(b) Should the stores or any installment thereof not perform in accordance with the specifications/paramet
ers provided by the SELLER during the check proof tests to be done in the BUYER’s country, the BUYER sha
ll be at liberty, without prejudice to any other remedies for
breach of contract, to cancel the contract wholly or to the extent of such default.
(c) In case of material breach that was not remedied within 45 days, the BUYER shall, having given the righ
t of first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other source as
he thinks fit other stores of the same or similar description to,
make good :-
(i) Such default.
(ii) In the event of the contract being wholly determined the
balance of the stores remaining to be delivered there under.

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 (d) Any excess of the purchase price, cost of manufacture, or value of any stores procured from any other
supplier as the case may be, over the contract price appropriate to such default or balance shall be recove
rable from the SELLER. Such recoveries shall be in accordance with Para 7.14.1 of DPM-2009
3. Force Majeure Clause.
(a) Neither party shall bear responsibility for the complete or partial nonperformance of any of its obligatio
ns ( except for failure to pay any sum which has become due on account of receipt of goods under the pro
visions of the present contract), if the non-performance results from such Force Majeure circumstances as
Flood, Fire, Earth Quake and other acts of God as well as War, Military operation, blockade, Acts or Actions
of State Authorities or any other circumstances beyond the parties control that have arisen after the concl
usion of the present contract.
(b) In such circumstances the time stipulated for the performance of obligations under the present contrac
t is extended correspondingly for the period of time of action of these circumstances and their consequenc
es.
(c) The party for which it becomes impossible to meet obligations under this contract due to Force Majeure
conditions, is to notify in written form the other party of the beginning and cessation of the above circumst
ances immediately, but in any case not later than 10 (Ten) days
from the moment of their beginning.
(d) Certificate of a chamber of Commerce (Commerce and Industry) or other competent authority of organi
zation of the respective country shall be a sufficient proof of commencement and cessation of the circumst
ances.
(e) If the impossibility of complete, or partial performance of an obligation lasts for more than 6 (Six) mont
hs, either party hereto reserves the right to terminate the contract totally or partially upon giving prior writ
ten notice of 30 (thirty) days to the other party of the intention to
terminate without any liability other than reimbursement on the terms provided in the agreement for the g
oods received.

4.Termination of Contract. The Buyer shall have the right to terminate this contract in part or in full in a
ny of the following cases:-
(a) When the supplier fails to honour any part of the contract including failure to deliver the contracted sto
res/render services in time.
(b) When the contractor is found to have made any false or fraudulent declaration or statement to get the
contract or he is found to be indulging in unethical or unfair trade practices.
(c) When the item offered by the supplier repeatedly fails in the inspection and/or the supplier is not in a p
osition to either rectify the defects or offer items conforming to the contracted quality standards.
(d) If the Supplier fails to deliver any or all of the Goods within the period(s) specified in the Contract, or wi
thin any extension there of granted by the Buyer.
(e) If the Supplier becomes bankrupt or otherwise insolvent.

5. Transfer and Sub-Letting. The seller has no right to give, bargain, sell assign or sublet or otherwise
dispose of the Contract or any part thereof, as well as to give or to let a third party take benefit or advanta
ge of the present contract or any part thereof.

6. Liquidated Damages. In the event of seller’s failure to have the plant / machines or any part/instalm
ent thereof delivered by the date/dates specified in the contract, the buyer may at his discretion withhold
any payment until the whole of the plant / machines have been supplied and the buyer may also deduct fro
m the seller as agreed, Liquidated Damages and not by way of penalty, the sum of 0.5% of the contract pri
ce of the delayed supplies for each week or part of a week for which the delay has occurred, for delay in co
mpletion of any works or services attributable to the supplier, which leads to delay in commissioning and fi
nal acceptance of the plant / machines, LD will be imposed @ 0.5% of the full contract price of the plant /
machines for each and every week and part of a week of subject to maximum of 10% of the value of
delayed supplies and delay in commission and final acceptance. This LD will be in addition to the LD again
st delay in delivery of supplies.

7. Copyright. Indian Army shall be holding the copyright of materials and software.

9. Generic

Malicious Code Certificate:

The seller should upload following certificate in the bid:-

(a) This is to certify that the Hardware and the Software being offered, as part of the contract, does not
contain Embedded Malicious code that would activate procedures to :-

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 (i) Inhibit the desires and designed function of the equipment.
(ii) Cause physical damage to the user or equipment during the exploitation.
(iii) Tap information resident or transient in the equipment/network.
(b) The firm will be considered to be in breach of the procurement contract, in case physical damage, loss
of information or infringements related to copyright and Intellectual Property Right (IPRs) are caused due
to activation of any such malicious code in embedded software.

10. Generic

Scope of supply includes Training: Number of employees to be trained

5
, Place for Training
HQ Central Command Lucknow (UP)
and Duration of training
12
days.

11. Generic

NON DISCLOSURE DECLARATION CERTIFICATE (On Bidder Letter Head) to be uploaded with
bid:

1. I M/s.

________________
hereby declare that I shall not disclose the contract or any provision, specification, plan, design, pattern,
sample or information thereof to any third party during and after expiry of Contract.

2. If defying the norms as per the Contract a legal action may be taken against me as per the existing
Rules.

12. Generic

Non return of Hard Disk: As per Buyer organization’s Security Policy,Faulty Hard Disk of
Servers/Desktop Computers/ Laptops etc. will not be returned back to the OEM/supplier against warranty
replacement.

13. Generic

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum

05
Shelf Life. On the date of supply, minimum
on the date of supply
usable shelf life should be available / balance.

14. Generic

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers
can match and verify the Data Sheet with the product specifications offered. In case of any unexplained
mismatch of technical parameters, the bid is liable for rejection.

15. Generic

Products supplied shall be nontoxic and harmless to health. In the case of toxic materials, Material Safety
Data Sheet may be furnished along with the material.

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses

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on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid and
resultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage of
bidding process without any notice:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

Additional Clause For Annual Maintenance Charges

1.AMC charges to be indicated as percentage of cost of Product/Equipment quoted for each year after the
warranty period.

2. GST shall be included in the AMC Charges quoted.

3. The AMC functionality shall be available in bid only and no direct RA shall be applicable. In case of bid to RA
decrement rules shall be applicable on total price inclusive of AMC charges.

3.1 Buyer shall indicate number of years of warranty by selecting option of 1- 10 Years available in the field
depending on warranty parameter applicable in category parameters for the equipment. The Seller while
participating in Bid/RA will get fields to indicate AMC charges as percentage depending on number of years of
AMC selected by Buyer. The following shall be applicable If 5 year AMC selected.

3.1.1 AMC charges for first year after warranty period – Percentage to be indicated- A1.
3.1.2 AMC charges for second year after warranty period – Percentage to be indicated A2.
3.1.3 AMC charges for third year after warranty period – Percentage to be indicated A3.
3.1.4 AMC charges for fourth year after warranty period – Percentage to be indicated A4.
3.1.5 AMC charges for 5th year after warranty period – Percentage to be indicated A5.

3.2 The calculation of AMC Charges shall take in to account of number of years of warranty and duration of AMC
as specified while creating bid.

3.3 AMC charges to be indicated for each subsequent year should be same or higher than preceding year.

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3.4 The AMC charges shall be offered within range of 3 to 10% of cost of equipment.

4.Since AMC charges are to be paid only later for each year during AMC period , applicable performance
guarantee amount after placement of contract shall be based on the cost of product/equipment and not on basis
of cost of equipment along with AMC Charges.

5. Performance bank guarantee applicable for AMC is to be submitted at start of the AMC and shall be applicable
as 5% on the total contract value including AMC Charges The PBG submitted after award of contract shall be
released only after new PBG for the AMC period is submitted and accepted by buyer/consignee after due
verification. Bank guarantee for AMC is to remain valid till completion of AMC period plus one year .The bank
guarantee for AMC shall be submitted to buyer directly.

6. In case of splitting of quantity product/equipment cost and AMC charges offered by L-1 in the evaluated cost
shall be matched by higher quoting eligible bidders on one to one basis .The equipment cost shall be matched
and AMC charges shall be matched year to year.

7. The AMC Contract shall be an offline contract to be handled by buyer. The payment of AMC will be made on
AMC frequency (as indicated above) basis after satisfactory completion of said period, duly certified by end user
and scope of AMC will be as per para 1 above.

This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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