C H I C

2 0 1 2

July 15-20, 2012 Knoxville, TN

Open to high school students completing grades 9 through 12 by September of 2012. Philosophy of Summer Trips Here at Bellingham Covenant Church, we believe strongly in giving students hands-on experiences with their faith. This looks like weekly community gatherings, monthly service projects, retreats, and summer trips. Our summer trips are intended to get us out of the building and into a new environmentone where we can experience our relationship with Christ in new and unexpected ways. We currently have a 3-year rotation for our summer trips: Year 1- In-Country Service Experience (Summer 2010) Year 2- International-Multicultural Service Trip (Summer 2011) Year 3- Denominational Event (CHIC) (Summer 2012) The overall purpose of each summer trip is to explore with students how Christ is working throughout our entire worldand to invite them to join this redemptive work. This summer (2012) is our trip to Tennessee!! Where are we going? This year, we are going to be headed to Knoxville, Tennessee to attend our denominational youth event called CHIC (Covenant High In Christ) Dates: CHIC 2012 will be held July 15-20. Cost: This summer trip will cost APPROXIMATELY $1,000.00/student (We hope to raise a majority of this through our fundraisers...An all-church event held in the spring and the Student Job Board) **There is a $200.00 Deposit Due by January 15, 2011 (non-refundablethis will secure our flight) **Please note: there will be a $75.00 payment due on the 1st of every month. This is to make sure that the trip stays near the front of our thoughts throughout the year. **Finally, we never want money to be the reason someone doesnt go on a trip. We have limited scholarships available for those who need assistance. Please contact Jeff G for more details.

Application Process: This year, were going to ask for 2 things from our students for this summer trip application: 1. Student Registration Form/$200.00 Deposit (Due by January 15, 2012) 2. 300 Word Essay on your faith--Typed (Due WITH your registration form. Please include the following in your paper: How did your faith journey begin? If youve been on a previous trip, how did it challenge or encourage you on your journey? Where are you at now with your faith/What are you learning? Please use applicable scriptures that are encouraging to you. Why do you want to go on this trip? What do you hope to learn about your faith? Also include: What makes you anxious about this trip? What makes you excited?

The importance of Team One of the most significant elements of this trip is the team that God calls to CHIC. To be a part of this trip means that you are also a part of a team of peers who desire to grow closer to God and each other. To that end, each individual member has a responsibility to help the entire team achieve some goals along the way. Please know that I see these trips as a significant formative element in the lives of our students. By saying yes to this trip, you are also saying yes to a deeper level of spiritual accountability in your growing relationship with Christ. Spiritually, each team member will agree to spend time each week reading their Bible and praying for other team members. Accountability partners will be established for encouragement. Also, team members will have the opportunity to share their testimony with others or they may be asked to pray out loud for specific things (safety in travel, thanks for meals, prayer for people, etc.) Financially, each team member will agree to be at all team-fundraisers and make monthly payments on time (unless other arrangements have been made.) Relationally, each team member will agree to treat other members of our team in a respectful manner. We will not tolerate behind the back conversations (gossip), under your breath comments, or anything that causes other team members to feel excluded. We will allow positive and kind words of affirmation and any act of inclusion!

The Importance of Parents Obviously, a summer trip would be impossible without the support of the family. Yes, parents are the key financial driver for these kinds of experiences, but parents are also the key spiritual leaders for these trips too. While you may not be able to go on the actual trip, you have a significant role in helping your son/daughter prepare for this important milestone in their spiritual journey. My challenge for families who have students going is to have regular check-in times where you are able to ask your child how they are feeling about the upcoming trip or to even have a time of prayer and scripture study. This can be as casual as scheduling a Starbucks date with your child or as formal as having a specific family devotional time complete with Bible study and prayer. Id suggest once or twice a month if possibleI think that youll come to enjoy these times. Again, I see our summer trips as one of the most important events we do all year and my desire is to see each trip have as much impact as possible. Our Summer Trip is much more than the one-week we spend togetherlets partner together to make this the best experience ever! Thanks for your support and involvement in CHIC 2012! Jeff G.

PARENT

Information Sheet
CHIC is a triennial Christian conference for high school students sponsored by the Department of Christian Formation of the Evangelical Covenant Church. In 2012, CHIC will be held at the University of Tennessee, Knoxville, from Sunday, July 15 through Friday, July 20, 2012. Thousands of youth from all over North America and around the world will gather for a week of fun, friends, and worship.

The Purpose of CHIC 2012

CHIC exists to: Be a catalyst that inspires Christ-like change This lets us know that CHIC is a place on the journey. It serves as a place, an experience that uniquely and creatively inspires. This change is for the individual student and the larger youth group, as well as the church or ministry in which they are connected. Challenge students to see themselves as part of something bigger Inspire students towards the journey of following Christ The Vision of CHIC 2012: Being: a Christ-centered community of students Genesis 28:3 Knowing: confident in their relationship with Christ Romans 8: 38-39 Doing: committed to doing justice, loving mercy and walking humbly with their God Micah 6:8 CHIC is committed to: Being accessible to any Covenant student Creating a lasting legacy Focusing on relevance to this generation Developing all areas of CHIC with excellence Recognizing and respecting the uniqueness of every individual Providing space for young people to have an experience they could not have at home

How do you register?

To register your youth for CHIC 2012 fill out a Student Registration Form, available from your church CHIC Contact; or you may download the form from the CHIC website, www.chic2012.org. In some churches the CHIC Contact is the pastor or youth pastor in others it is an adult volunteer or a parent from the youth ministry. Return the completed Student Registration Form with your payment (payable to your local church) to the CHIC Contact at your church. Your CHIC Contact will submit your churchs forms to the University of Tennessee as a single group registration.

Registration Fees and Deadlines

Type of Registration Student Early Bird Full Payment Student Early Bird Deposit Student Early Bird Balance Student Regular Full Payment Student Regular Deposit Student Regular Balance Student Late1 Adult Full Payment Adult Deposit Adult Balance
1No

Opens April 1, 2011 April 1, 2011

Closes Feb. 1, 2012 Feb. 1, 2012 Feb. 1, 2012

Fee $545 $50 $495 $590 $50 $540 $625 $545 $50 $495

Feb. 1, 2012 Feb. 1, 2012

May 9, 2012 April 13, 2012 May 9, 2012

Who May Attend?

High school students are eligible to attend CHIC if: They will complete grade 9, 10, 11, or 12 in the 2011-2012 school year, AND They will be at least 15 years old as of September 1, 2012 The CHIC Staff would like to accommodate all students and will make every reasonable effort to include students with physical, mental, or emotional impairments who are able to function in a public school setting. Each special needs student must provide an adult companion that is at least 19 years old. The adult companion must complete the Staff application and training process. If necessary, CHIC staff members may be available to serve as companions for students with special needs. All of the buildings and events at the University of Tennessee are handicap accessible and a van will be available to transport special needs students and companions around the campus. Please complete the Special Needs Form included in the Information Pack and return it with your registration materials so that we can provide the best possible service to youth with special needs.

May 10, 2012 April 1, 2011 April 1, 2011

June 15, 2012 May 9, 2012 Apr. 13, 2012 May 9, 2012

new student registrations will be accepted after June 15, 2012

If a registered student is unable to attend CHIC 2012 they may substitute another student. All substitutions must be made in writing to the University of Tennessee; the substituted students registration forms and payment must accompany the written notice.

Questions?
Check out the CHIC website at chic2012.org or talk to the CHIC Contact from your church. If you do not belong to a Covenant church, or your church is not sending a group, please talk to the CHIC liaison for your regional conference. You can find their contact information at CovChurch.org by using the search words CHIC Council. If you are unable to reach the liaison for your regional conference, please contact the CHIC Office at CHIC2012@covenantevents.org or 1-800-910-CHIC (2442).

CHIC is a triennial conference for high school students sponsored by the Department of Christian Formation of the Evangelical Covenant Church.

WHAT
TO PACK
Below is a list of recommended items to pack for CHIC. See Standards of Conduct for more details.

What to bring:

Alarm clock Beach towel Bible Camera Closed toe shoes for rafting (optional) Comfortable walking shoes Insect repellent Journal and pen Long pants Medications Modest Swim Suit Pajamas Raincoat Shorts Spending money Stamps Sunglasses Suntan lotion Sweatshirt/Light coat Tennis racket (optional) Toiletries T-shirts Underwear Water bottle

What not to bring:

Alcohol Any dangerous weapon Controlled substances Firearms Fireworks Immodest clothing Laser pointers

Skate Park Equipment (if using the new Knoxville Skate Park)

CHIC will NOT provide any equipment (skateboards, in-line skates, or helmets/pads); individuals wishing to use the Knoxville Skate Park must provide their own equipment. Skateboard In-line skates Helmet and pads

Items provided by UT:

Bed linens Towels Soap

CHIC is a triennial conference for high school students sponsored by the Department of Christian Formation of the Evangelical Covenant Church.

STUDENT
STUDENT FIRST NAME* GENDER
*note: as youd like it to appear on your name tag

Registration Form
Parent or Guardian: Complete this form, sign it, and return it with payment (payable to your church) to the CHIC Contact at your church. Please print legibly. LAST NAME DATE OF BIRTH 10 11 12 Grad
MONTH

Female Male

GRADE student will be entering September 1, 2012*

*note: students must also be 15 years of age by September 1, 2012

DAY

YEAR

CURRENT ADDRESS CITY MOBILE PHONE ETHNICITY (optional) EMAIL Caucasian African-American First Nation/Native American Native Alaskan HOME PHONE 2. STATE/PROV

HOME PHONE ZIP Asian-American

Hispanic or Latino/a Indicate: MOBILE PHONE

PARENT/GUARDIAN CONTACT

MEDICAL INSURANCE*
INSURANCE COMPANY NAME OR CANADIAN HEALTHCARE NUMBER INSURANCE COMPANY ADDRESS CITY PHONE NAME OF INSURED POLICY # PHYSICIAN PHONE STATE/PROV ZIP

Is your son/daughter currently taking medication prescribed by a physician? Yes No

If yes, please list each medication and indicate whether or not it needs refrigeration: Requires Refrigeration Requires Refrigeration Requires Refrigeration 3. Please list any over-the-counter medications you do not wish dispensed to your child for treatment of minor ailments or injuries.

*In addition to your own insurance, accident insurance will be provided during the week of CHIC 2012 for students. Canadian residents should purchase travel insurance.

4.

DENTAL INSURANCE
INSURANCE COMPANY NAME INSURANCE COMPANY ADDRESS CITY PHONE NAME OF INSURED POLICY #

Does your son/daughter have any of the following medical conditions?

(if different than medical insurance listed above)

If yes, please explain any details underneath the condition. - Chronic health problems? Yes No - Allergies (e.g. food, bee stings, medications)? Yes No Yes No

STATE/PROV

ZIP

- Program limitations (e.g. contact sports)?

- List any other information about your son/daughter that an attending physician needs to be aware of.

MEDICAL INFORMATION
1.

5.

Date of Last Tetanus Date of Last MMR

/ /

/ /

Is your son/daughter currently under the care of a physician for a medical problem? Yes No

I authorize the above information:

PARENT OR GUARDIAN SIGNATURE PRINT PARENT OR GUARDIAN NAME DATE

If yes, please explain:

CHIC is a triennial conference for high school students sponsored by the Department of Christian Formation of the Evangelical Covenant Church.

PARENTAL CONSENT
& Medical Release Form*
(Attendees name) will be attending CHIC 2012, at the University of Tennessee. As parent(s) or legal guardian(s) we (I) are confident that every measure will be taken to protect the safety of all participants. So on behalf of said attendee we (I) hereby release, forever discharge, and agree to hold harmless, the Evangelical Covenant Church, The University of Tennessee, Smoky Mountain Outdoors Rafting Company, Mountain Challenge, and the owners, directors, officers, agents, and employees and volunteers thereof, from any and all liability, claims or demands for personal injury, sickness or death, as well as property damage and expenses, of any nature whatsoever which may be incurred by the undersigned and the participant that occur while said attendee is participating in CHIC 2012. Furthermore, we (I) hereby assume all risk of personal injury, sickness, death, property damage and expense as a result of participation in recreation and excursion activities involved therein. Further, authorization and permission is hereby given to CHIC 2012 staff to furnish any necessary medical care, transportation, food, and lodging during CHIC 2012. We (I) are the parent(s) or legal guardian(s) of this attendee and hereby grant permission for him/her to participate fully in CHIC 2012, and hereby give CHIC staff permission to take him/her to a doctor or hospital and authorize medical treatment. We (I) will assume all responsibility for all medical bills. I understand that if medical treatment is required we (I) will be contacted as soon as possible. Should it be necessary for attendee to be sent home for medical reasons, disciplinary reasons, or otherwise, we (I) hereby assume all related costs. We (I) hereby grant permission for the Evangelical Covenant Church to publish images of activities and of this attendee for the purpose of promoting CHIC and the Evangelical Covenant Church through communications channels of the Evangelical Covenant Church. We (I) grant this permission freely without reservation. We (I) understand that there are excursions and recreation opportunities at CHIC 2012. We (I), the parent(s) or legal guardian(s), fully understand and acknowledge that (a) outdoor recreational activities have: inherent risks, dangers and hazards that exist in use of whitewater rafting equipment, kayaking equipment, paintball equipment, mountain bikes, hiking trails, and horses, participation in horseback riding, whitewater rafting, kayaking, paintball, mountain biking, and other activities; (b) participation in such activities and/or use of such equipment may result in death, injury or illness including, but not limited to bodily injury, disease, strains, fractures, partial and/or total paralysis, or other ailments that could cause serious disability; (c) these risks and dangers may be caused by the negligence of the participants, the negligence of others, accidents, breaches of contract, an unpredictable or unexpected reaction from an animal, and the forces of nature or other causes; and (d) by participation in these activities and/or use of equipment, we (I) hereby assume all risks and dangers and all responsibility for any losses and/or damages, whether caused in whole or in part by the negligence or other conduct of the owners, directors, officers, agents, and employees and volunteers, of the University of Tennessee, Smoky Mountain Outdoors Rafting, Mountain Challenge, or by any other person including the Evangelical Covenant Church. We (I), the individual(s) and our (my) heirs, hereby voluntarily agree to release, waive, discharge, hold harmless, defend, and indemnify the Evangelical Covenant Church, the University of Tennessee, Smoky Mountain Outdoors Rafting Company, Mountain Challenge, and their respective owners, directors, officers, agents, and employees and volunteers from any and all claims, actions or losses for bodily injury, property damage, death, loss of services or otherwise which may arise out of the attendees use of whitewater rafting equipment, kayaking equipment, horses, paintball equipment, mountain bikes, hiking trails, or participation in whitewater rafting, kayaking, horseback riding, paintball activities, mountain biking, and hiking, and general participation at CHIC 2012. We (I), the parent(s) or guardian(s) specifically understand that we (I) are releasing, discharging and waiving any claims or actions that we (I) may have individually or on behalf of our child or ward presently or in the future for the negligent acts or other conduct by the owners, directors, officers, agents, and employees and volunteers of The University of Tennessee, Smoky Mountain Outdoors Rafting Company, Mountain Challenge, and the Evangelical Covenant Church. (continued on next column) Parent /Guardian Name Signature Parent /Guardian Name Signature Date Date

*Must be signed by both parents unless parents are divorced or separated.

STANDARDS OF CONDUCT

Compliance with the following standards of conduct is expected of all students and adults at CHIC. If you fail to comply, you may be sent home from CHIC at your own expense. 1. Use and/or possession of alcohol and/or other controlled substances, fireworks, firearms, or other dangerous weapons (e.g. knives, slingshots, laser pointers, etc.) during CHIC is prohibited. 2. No student or adult may leave campus without first obtaining permission from the Information Center (except during recreation and excursion hours, 12:15 p.m.- 5:30 p.m.). 3. Evening dorm time, check-in, and lights out are strictly enforced. 4. Individuals are liable (and will be billed) for any damage they intentionally or accidentally commit to the University of Tennessee or to CHIC property. 5. Attendance is mandatory for all general sessions, base camp gatherings, small groups, and focus sessions. 6. The CHIC identification provided must be worn at all times by students and adults. 7. All students are under the supervision of their respective counselors. Counselors and residence hall supervisors have the right to confiscate, for the duration of CHIC, any items used abusively by students. 8. Male and female students may spend time together in residence hall lounges. Under NO circumstances are males allowed in residence hall rooms or on floors where females are housed, nor are females allowed in residence hall rooms or on floors where males are housed. 9. Quiet hours (12:30 a.m. - 6:30 a.m.) are to be observed in residence halls (no music, yelling, cheerleading, etc.). 10. Smoking is not permitted in any of the residence halls or UT buildings. 11. The University of Tennessee does not allow the use of in-line skates, roller blades, roller-skates, scooters, and skateboards on the campus. Bicycles are allowed on designated walkways. Skateboards and in-line skates may only be used in the Knoxville Skate Park. 12. Throwing objects from residence hall windows is a federal offense. Perpetrators are sent home at their own expense and the University of Tennessee may prosecute. 13. Please utilize all pedestrian crosswalks. Do NOT jaywalk because it provides a significant risk to your safety, given the amount of traffic that will be present during this event. Perpetrators may be fined and/or cited for refusing to use pedestrian crosswalks. Student Name Signature Date

EMERGENCY CONTACT
Primary Contact Phone Secondary Contact Phone

In case of emergency and parent or guardian is unable to be reached, please contact:

CHIC is a triennial conference for high school students sponsored by the Department of Christian Formation of the Evangelical Covenant Church.