1.

TELL ME ABOUT YOURSELF

By activating Valuation area, Quantity update and Value update will be
activated at Plant level. And,

Transactional data:-

Configuration of different types of Purchase Documents as per the

requirement.

And also I involved in other Module configuration such MM integration with

WM, SD, FI, QM and PP.

MM integration with WM:- The SAP WM module is related to MM module

because it maintains information about the material storage and material
transfer inside the organization. so I've configured the WM Enterprise
structure. Under plant and storage location we define Warehouse number,
under Warehouse number we define one or more Storage types, under
storage types we define Storage sections/Picking area, for each Storage
section we define Storage bins, under bins Quant will be created
automatically.

Warehouse Number is the Highest Organizational number in WM, Quant is

the least Organizational element in Enterprise structure of WM.

MM integration with SD:- SAP SD module is proportionally linked with

MM module because it uses the information of the material when creation
of sales order or when the quantity sent for production.

It is integrated in the area like Delivery, Availability Check, Stock Transfer

Requirements etc. As soon as the Sales order is created, can initiate a
dynamic availability check of stock on hand. When the delivery is created,
the quantity to be delivered is marked as schedule for delivery. It is
deducted from the total stock when the goods issue is posted. PO can be
directly converted to delivery for a stock transfer requirement.

MM integration with FI:- The FI module is linked with MM module

because every operation performed in MM Module like Goods Receipt and
Invoice Receipt directly impact the financial operation of the organization.
It is integrated in the area like Material Valuation, Vendor Payment,
Material Costing, etc. Whenever inventory posting are debited, it updates
the G/L Accounts online in the background. Logistic Invoice Verification will
vendor liability in vendor account immediately on posting the document.
Any advance given again update the PO History. For every Inventory
Posting is corresponding CO document to update profit center accounting
reporting Finished Goods costing is link through MM and PP. Procurement
of capital item cost can be directly booked against asset number.

MM integration with QM:- The MM module is integrated with QM for

Quality Inspection at Goods Receipt.

In the case of goods movement, the system determines whether the

material is subject to an inspection operation. If so, a corresponding activity
is initiated for the movement in the Quality Management System. Based on
quality parameters vendor evaluation is done.

MM with PP module - SAP MM deals with the material procurement on the

basis of Production required, therefore it is linked with PP module. It is
integrated in the area like MRPs, Receipt and Issue material against
Production Order.

Material Requirement Planning is based on Stocks, expected receipts,

expected issues. It generates planned orders or purchase requisitions
which can be converted into Purchase Order/ Contract. Inventory
Management is responsible for the staging of the components required for
production orders. The receipt of the finished products in the warehouse is
posted in Inventory Management.

2. WHAT IS ASAP METHODOLOGY

Enterprise structure

Master data
Transactional data

MM integration with WM, FI, SD, QM, PP

3. ENTERPRISE STRUCTURE
WHAT IS PURCHASING GROUP?
Purchasing Organization consists various buyers or group of buyers
dealing with materials that are being purchased in the company. For
implementing the activities of purchasing organization, you can define
purchase group in SAP.
WHAT IS PURCHASING ORGANIZATION?
The purchasing organization is an organizational unit which procures
articles and negotiates general purchase price conditions with vendors. It is
responsible for all purchasing transactions in the company.
1. Regular Pur.Org

Regular purchase organization is a company code level pur.org and also

we can call it as Cross plant level purchase organization because we can
assign it to all the plants under the company code.

2. Standard Pur.Org

Standard purchase organization is a plant level pur.org, we can assign this

to only one plant. And it is used for Special Procurement Activities.

3. Reference Pur.Org

Reference purchase organization is Cross company code level pur.org,

because we can assign this to all the company codes. And we can assign
Regular pur.org to Reference pur.org, so that we can call it as Centralized
pur.org. It is used only for Contracts and Outline agreements.

How does posting happen in MM during special periods?

There is no posting which happens from MM in special periods. Special
periods are only applicable for the FI Module. They are required for making
any additional posting such as closing entries, Provisions. Which happen
during quarter end or year end.

4. MASTER DATA
MATERIAL MASTER
Background Configuration is creating Material Type – OMS2
T codes
MM01, MM02, MM03 – Material master create, change, display
MM60 – Check the list of Material masters
MM06 – Activate/Deactivate deletion flag
MM04 – Check all the changes done, at what time and who has done.

VENDOR MASTER
Background Configuration is creating Account Group – OBD3
FI Consultant will create Vendor master by using FK01, MM Consultant
will extend it to Purchase organization level by using MK01.
XK01 to create Centrally.
PURCHASE INFO RECORD:-
Purchasing info record stores information on material and vendor,
supplying that material. For example, a vendor’s current price of a
particular material is stored in info record.
Purchase info record can be maintained at the plant level or at the
purchasing organization level.
Info record can be maintained for four procurement types, which are as
follows − – Standard − Standard info record has information on standard
orders (orders include details of vendor and material). This info record will
include vendor’s price for supplying the particular material.
– Subcontracting − Subcontracting info record has information on
subcontract orders. This info record will include price for assembling the
raw material that is supplied by the ordering party.
– Pipeline − Pipeline info record has information on material that is
provided by vendor through pipes. For Example: like water, electricity.
– Consignment − Consignment info record has information on material that
is kept at ordering party premises. This info record contains vendor’s price
that is to be paid for withdrawing material from consignment stock.
SOURCE LIST
For a particular material, in a particular plant, during particular time frame
we will list the source of supply in a purchasing organization.
3 types of functions we will execute:
 We can fix the vendor(Info Record mandatory)
 We can block the vendor(XK05)
 We will list the vendor

5. TRANSACTIONAL DATA
EXPLAIN P2P CYCLE
Procure-to-pay is the process coordinated and integrated action taken to
fulfill a requirement for goods or services in a timely manner at a reasonable
price. It involves a number of sequential stages, ranging from need
identification to invoice approval and vendor payment. Steps in a procure-to-
pay process need to be executed in a strict order.

1. Requirement Identification
The first step in the p2p cycle is requirement identification. This happens
whenever a shortage of raw materials, services, or other parts is needed to
continue the operation.

The person responsible for this will identify the need or benefit of the
material.
The purchasing department then informs the material’s need by creating a
purchase request.

The person responsible will submit the purchase request to the purchasing
manager.

2. Authorizing the purchase order

The purchasing manager evaluates the purchase order received.

Depending on the importance and cost of material or service, the

purchasing manager will send it to the senior-level executives for revision.

Here the purchase order can either be approved or rejected.

3. Purchase order approval

Suppose the purchase manager gets approval from his seniors. In that
case, he will authorize the purchase order and send the PO to the
procurement department.

The procurement department checks the request form to understand the

requirement.

4. Shortlisting the vendors

Depending on the type of request, the procurement department will shortlist
either a new list of vendors or the procurement department may directly
approach the existing vendor for the material.

Vend shortlisting depends on their credibility, vendor rating, quality of the

product or service, and pricing.

5. Taking quotations from the vendors

Here the buyer sends RFPs to all the shortlisted vendors to explain the
requirements. The vendors are then asked to give their quotations.

6. Vendor selection
The RFP response is evaluated, and the vendors negotiate terms and
quotations.

The agreement will be signed for the vendor whose quotation and the
buyer accepts terms are shortlisted.

7. Shipment notice
Once the agreement is signed and the PO is confirmed, the vendor sends
the shipment notification to the buyer. Notice informing about the goods or
services that they are providing.

At this point, we are halfway through the procure-to-pay cycle. The

shipment notice includes all the details, like a description of the goods and
the shipment date.

8. Receiving the goods

The company receives the goods from the supplier. The materials or
services obtained are inspected to check the quality of the materials.

The delivery team compares the PO with the shipment notice to validate if
the two match. If they match, the company issues the receipt to the vendor.

But if there are discrepancies, the company can contact the vendor and ask
for a refund or replacement.

9. Recording the invoice

After receiving the receipt from the company, the supplier sends them the
invoice for payment. The invoice will have all payment details related to the
goods delivered.

10. Three-Way Match

Once the vendor receives the invoice, the company’s accounting
department must review all related documents like purchase orders and
shipment notices.

11. Making a payment to the supplier

Suppose the accounting department finds the match between the price,
quantity, and terms and conditions documents. In that case, the accounting
department will pay the vendor per the agreed terms.

12. Reporting
Once the vendor makes the payment, the complete process is
documented, and reports are created.

If the material we have received damaged/defective, we can reject the

material by creating a new PO to send it back.

6. OUTLINE AGREEMENTS
An outline agreement is a long-term purchasing agreement with a vendor
containing terms and conditions regarding the material that is to be
supplied by the vendor.
The terms of an outline agreement are valid up to a certain period of time
and cover a certain predefined quantity or value.
An outline agreement can be of the following two types,
Contract
Scheduling Agreement
CONTRACTS

 Quantity contracts Document type MK

A quantity contract is an agreement that your customer will order a

certain quantity of a product from you during a specified period. The
contract contains basic quantity and price information, but does not
specify delivery dates or quantities.
  Value contracts Document type WK

A value contract is a contractual agreement with a customer that

contains the materials and/or services that they may receive within a
time period and up to a target value. A value contract can contain
certain materials or a group of materials (product hierarchy,
assortment module).

 Service contracts Document type DC

A service contract is an agreement that contains the conditions for

offering a certain service to the customer. You can manage rental
and maintenance contracts in the standard version of the SAP
System. A service contract contains validity dates, cancellation
conditions, price agreements, and information on possible follow-up
actions.

SCHEDULED AGREEMENTS

A scheduling agreement is a long-term outline agreement between the

vendor and the ordering party over a predefined material or service, which
are procured on predetermined dates over a framework of time.

A scheduling agreement can be created in the following two ways,

Creating Scheduling agreement (ME31L)

Creating schedule lines (ME38)

Document types are LPA for with release documentation,

LP for without release documentation.

 There is no Po required with reference to Schedule agreements,

because Schedule agreements itself is a PO. In this we will
maintain the Delivery schedule. We have 3 types of Schedule
documents,
  1. With Release document (LPA) 2. Without Release document (LP)

7. INVENTORY MANAGEMENT
Inventory management deals with the management of stock, either on
value or quantity basis.
In Inventory Management, mainly we deal with Good Receipt, Good Issue
and Transfer Posting.
Goods movement creates a document that updates all the stock quantity
and value in the inventory that is known as the material document.
Here Movement type describes the type of stock posting in inventory and
we can find the relevant accounting entries in the document.
GOODS RECEIPT
GOODS ISSUE
TRANSFER POSTING:-
We order Vendor for the Material X, due to unavailability vendor
proposed you to take Y, What is the Process to change the material?
By using MB1B (309) Movement type in Transfer posting we can convert
the material type.
RESERVATION:-
Sometimes, stocks are to be blocked in advance so that they can be made
available at a particular point of time. This is known as Reservation.
Reservation ensures that availability of stock at a particular time.
PHYSICAL INVENTORY MANAGEMENT:-
Physical inventory is Comparing the System stock and Physical stock,
means it is a process of determining that the inventory quantities are exact,
or if there are differences in quantity mentioned physically present and that
mentioned in the SAP system. Basically, after you are finished with
physical inventory, your system and physical stock levels must be the
same.
It is a Cyclic order means, how many cycles we can execute in a year. CC
Physical inventory indicators we will maintain. MI01 to create Physical
inventory document. Once the document created the material will be
freezed, we can’t issue/Receive the stock. The authorized person will count
the physical stock in go down and enter in to the system by using MI04, the
material document will be created.
If it is stock gain means system stock is less and physical stock is high,
MI07/701+
If is stock loss means system stock is high and physical stock is less
MI07/702-.

8. SPECIAL PROCUREMENT ACTIVITIES

HOW MANY TYPES OF PROCUREMENT WE HAVE?

We have 3 types of procurement, they are Standard Procurement, Special
Procurement and Services.
Standard procurement type
In standard procurement, a customer buys a material from an external
vendor and the finished material is delivered to the ordered customer.
Special procurement
In special procurement, the goods are procured in a separate way and will
process the customer order as per the requirement.
WHAT ARE SPECIAL PROCUREMENT ACTIVITIES?
WHAT IS CONSIGNMENT?

Info Record is Mandatory for Consignment process because, Consignment

material is stored at your company premises but belongs to a vendor.
Vendor is the legal owner of the Material until you withdraw from the
Consignment stock. you have an arrangement with owner to withdraw
particular consignment stock. And you take ownership of the material when
withdraw or take into Cost center or to your own stock. After withdraw of
stock you will settle the liabilities of consignment stock with Vendor.

Process with T codes:-

Create Material Master MM01

Create Vendor Master which is extended to Standard Purchase Org. XK01

Create Consignment Info Record ME11 (We must select Tax code in Tax
category)

PIR is Mandatory for consignment, because for consignment we don’t

maintain the prices in PO, the prices will pick from PIR while settlement.

Create Consignment Purchase Requisition ME51

Create PO ME21N (I=K The stock will be updated in consignment stock)

Create GR MIGO/101K

Create Issue to Cost Center MB1B/411K

Create Settlement By MRKO - the prices will be picked from Info Record

WHAT IS SUBCONTRACTING PROCESS?

In subcontracting process, we will share the components to the Vendor to

get final product.

Info record and BOM are Optional for Subcontracting.

The NET PRICE we entered in PO is the making charges for the vendor to
finish the product.

Item category is I=L

Plant should be activated for MRP

MBLB is to check the stock at Subcontractor

MB04 is to Subsequent adjustment to the subcontractor

ACCOUNTING ENTRIES

No Accounting Entries to transfer the stock.

To receive the finished product and by product, FRL for making charges
to vendor

BSV for cost of goods consumption, BSX and GBB Raw material
consumption.

THIRD PARTY PROCESSING?

In Business will not involve in Order processing, and Business will involve
in Invoice processing.

PROCESS

Customer will place an order for material,

Create Customer master (SD people will create)

Create Material master (In this we must maintain Item category group
(BANS third party) and general item category group)

While creating sales order VA01 (Item category TAS Third party), the
Purchase requisition will be created automatically,

Item category I=S

Account assignment category is 1

There will be no GR, because the vendor is sending the goods to third
party directly.

Create Invoice Receipt MIRO

Sales invoice report will be created by SD people.

PIPELINE HANDLING PROCESS

The Material which is passed through the pipes and wires, in this process
there is no Storage. Whenever we require the material we can withdraw it
from pipes.

There is No PO and GR requirement, directly we can withdraw the stock for

settlement.

Info Record is mandatory for Settlement.

PIR will be created with reference to Vendor master which is extended

through Standard Purchase organization level.

The material type must be PIPE.

Create Good Issue to withdraw the stock.

STO PROCESS

In Inventory Management we transfer the stock from one plant to another

plant by using stock transferMB1B/301/303/305. In this general transfer
posting there is no evidence about who is supplying and who is receiving.
To maintain the evidence,

The Receiving plant has to request the stock through PO ME21N with
document type NB and Item category I=U, and the Supplying plant has to
release the stock by using MB1B/351, Then Receiving plant will withdraw
the stock by using MIGO/101.

TYPES OF STO PROCESS?

Inter company code STO process is the stock transfer between plants
belongs to different company codes.

Intra company code STO process is the stock transfer between in the
plants of same company code.

WHAT IS THE DIFFERENCE BETWEEN STO PROCESS IN SPECIAL

PROCUREMENT AND INTEGRATION PROCESS?

In special procurement STO process we don’t main Shipping data, means

there will be no Delivery type, checking rule and
RTO PROCESS

The product which is used for packaging and consumption, after

consumption of the material we will return the product.

To return the packaging product MB1C/502M

No accounting Entries for Returnable material.

9. MM INTEGRATION
MM integration with WM, SD, FI, QM and PP
MM integration with WM:- The SAP WM module is related to MM module
because it maintains information about the material storage and material
transfer inside the organization. so I've configured the WM Enterprise
structure. Under plant and storage location we define Warehouse number,
under Warehouse number we define one or more Storage types, under
storage types we define Storage sections/Picking area, for each Storage
section we define Storage bins, under bins Quant will be created
automatically.

Warehouse Number is the Highest Organizational number in WM, Quant is

the least Organizational element in Enterprise structure of WM.

MM integration with SD:- SAP SD module is proportionally linked with

MM module because it uses the information of the material when creation
of sales order or when the quantity sent for production.

It is integrated in the area like Delivery, Availability Check, Stock Transfer

Requirements etc. As soon as the Sales order is created, can initiate a
dynamic availability check of stock on hand. When the delivery is created,
the quantity to be delivered is marked as schedule for delivery. It is
deducted from the total stock when the goods issue is posted. PO can be
directly converted to delivery for a stock transfer requirement.

MM integration with FI:- The FI module is linked with MM module

because every operation performed in MM Module like Goods Receipt and
Invoice Receipt directly impact the financial operation of the organization.
It is integrated in the area like Material Valuation, Vendor Payment,
Material Costing, etc. Whenever inventory posting are debited, it updates
the G/L Accounts online in the background. Logistic Invoice Verification will
vendor liability in vendor account immediately on posting the document.
Any advance given again update the PO History. For every Inventory
Posting is corresponding CO document to update profit center accounting
reporting Finished Goods costing is link through MM and PP. Procurement
of capital item cost can be directly booked against asset number.

MM integration with QM:- The MM module is integrated with QM for

Quality Inspection at Goods Receipt.

In the case of goods movement, the system determines whether the

material is subject to an inspection operation. If so, a corresponding activity
is initiated for the movement in the Quality Management System. Based on
quality parameters vendor evaluation is done.

Decent knowledge of the creation of Master Data which includes Material

Master, Vendor Master, Source List, and Info records.
Good Experience of Transactional data like RFQ, Quotation, PR, PO,
Outline Agreements, and GR.

MM with PP module - SAP MM deals with the material procurement on the

basis of Production required, therefore it is linked with PP module. It is
integrated in the area like MRPs, Receipt and Issue material against
Production Order.

Material Requirement Planning is based on Stocks, expected receipts,

expected issues. It generates planned orders or purchase requisitions
which can be converted into Purchase Order/ Contract. Inventory
Management is responsible for the staging of the components required for
production orders. The receipt of the finished products in the warehouse is
posted in Inventory Management.

10. TYPES OF PURCHASING DOCUMENTS AND PO’S

EXPLAIN TYPES OF PURCHASING DOCUMENTS
NB Standard document for standard procurement
UB for STO with & without delivery from plant to plant
FO – Frame work order, is a standard document type, which is used for
Blanket Purchases, Purchase of services.
The FO document type has a Validity Start & End date feature which is not
in the NB document type (You can get the same in NB also after
customization)
Services & limits are also present. The FO document type is limited to
usage for Item categories
Item category I = B, Account Assignment category A = K, Limits have to
maintained.
Instead of Material master Short text, Order quantity have to maintain.
No GR possible, Multiple IR can Possible.

EXPLAIN TYPES OF PURCHASE ORDER TYPES

WHAT IS PO?
A purchase order, or PO, is an official document issued by a buyer
committing to pay the seller for the sale of specific products or services to
be delivered in the future.
The advantage to the buyer is the ability to place an order without
immediate payment. From the seller’s perspective, a PO is a way to offer
buyers credit without risk, since the buyer is obligated to pay once the
products or services have been delivered.

Each PO has a unique number associated with it that helps both buyer and
seller track delivery and payment. A blanket PO is a commitment to buy
products or services on an ongoing basis, until a certain maximum is
reached.

PO specifies, Quantity purchased, Product or service being purchased,

Specific brand names, SKUs, or model numbers, Price per unit, Delivery
date, Delivery location, Billing address, Payment terms, such as on delivery
or in 30 days.

The four main types of purchase orders

Standard purchase orders

A standard purchase order is typically used for irregular, infrequent or one-

off procurement. As mentioned above, it contains a complete specification
of the purchase, setting out the price, quantity and timeframes for payment
and delivery.

A restaurant might raise a standard purchase order when it purchases new

tables and chairs. If all goes well, this should be a one-off purchase for the
restaurant, and the contract will be fulfilled once the chairs are delivered in
good order.

Planned purchase orders

Like a standard purchase order, a planned purchase order is relatively

comprehensive. A planned purchase order requires full details of the goods
and services to be purchased and their costs. Dates for payment and
delivery are also included in a planned purchase order, but these are
treated as tentative dates. Issuing a release against the planned purchase
order places individual orders.

For example, a restaurant might require 50,000 disposable placemats in

one year – the manager could create a planned purchase order with a
commercial printer detailing the price and quantity with a tentative delivery
schedule. After using the first 5,000 placemats, the restaurant would create
a release against the purchase order to order more.

Blanket purchase orders

A blanket purchase order involves a purchaser agreeing to purchase

particular goods or services from a specific vendor, but not at any specific
quantity. Pricing may or may not be confirmed in a blanket purchase order.
This type of order is typically used for repetitive procurement of a specific
set of items from a supplier such as basic materials and supplies.

In the restaurant example above, they could equally choose to use a

blanket purchase order to procure the disposable placemats — not having
to confirm a specific quantity may make this a preferable option if the
quantity required is not clear.

Contract purchase orders

A contract purchase order sets out the vendor’s details and potentially also
payment and delivery terms. The products to be purchased are not
specified. A contract purchase order is used to create an agreement and
terms of supply between a purchaser and vendor as the basis for an
ongoing commercial relationship. To order a product, the purchaser may
refer to the contract purchase order when raising a standard purchase
order.

11. RELEASE PROCEDURE

 Mainly we can apply on Purchase Requisition, Purchase order and
Contracts.

Why we can’t apply Release procedure for PO at Item level?

PR can contain different Materials and different Approval levels due to the
changes in source of apply.

Configuration changes:- SPRO IMGMMPRRelease procedure for

PRRelease strategy(Third option)Release groupRelease
codeRelease indicators

Overall release (only for PR) can release both Item level and Header
level.
 12. PRICING PROCEDURE/PRICE DETERMINATION PROCESS
What is the Significance of Pricing Procedure?

 The main concept of pricing procedure is combination of different

type charges, like Gross price, freight, discount, surcharges etc.

 We use pricing procedure to determine these all conditions into one

procedure, where we can find the sub-total for net amount.

 We use it for a particular price conditions. For a particular material in

a particular purchase organization, for a particular vendor we want to
apply pricing procedure, but not to all the purchase organizations.

STEPS INVOLVED IN PRICING PROCEDURE

1. Condition Table

It’s a table where system saves the all fields with the combination for
individual condition record. Suppose if I use Plant as condition table, then
the condition record will be created for plant only.

We can use many fields in one condition tables.

2. Access Sequence

The main concept of Access sequence is, it searches condition record for
condition type from condition table.

One access sequence can contain one or multiple condition tables.

Suppose we maintain 4 condition tables in one access sequence. Then

when a condition type will search for condition record via this access
sequence, the access sequence will allow to search only these 4 condition
tables.

3. Condition Type

In simple term, condition type is used for different type of charges. Like
gross price, discount, freight, rebate etc etc.
Suppose we purchase a material for price 10, we get a discount of price 2.
Then the price 10 will be going to a condition type and the price 2 will be
going to another condition type.

4. Condition Record

Condition record contains the record which is maintained against condition

table with regards to condition type.

It can be fetched via access sequence and condition type.

Suppose we maintain a condition record against condition table (vendor)

with regards to condition type. Then whenever the vendor used this
condition type, the condition record will be fetched.

5. Schema Group

It’s assigned to our vendor and Purchase Organization, It helps the vendor
and purchase organization to choose pricing procedure.

One schema group will be assigned to vendor and one schema group will
be assigned to Purchase organization. With this combination, system will
fetch the pricing procedure.

6. Calculation Schema

Here we maintain sequence for the pricing calculation, like gross price,
discount, rebate, surcharges etc. Here we maintain the calculation for all
condition types and group together all required condition types for our
pricing procedure.

7. Schema Determination

Here we maintain the pricing procedure for purchasing document. We

maintain calculation schema combination of per each vendor – schema
group and each purchase organization – schema group.

In general, below image will give the concept how a condition type will
search for the condition records.
Initially Prices will pick from CONTRACTS
If there is no Contracts from Purchase Info Record
If there is no PIR will pick from very recent PO
Finally Manual

13. LSMW
Master data upload, it is legacy system. In 4 ways we can upload the data,
1. Field upload
2. Batch input record
3. Dappy
4. I docs
I DOC’S
I docs number, if it is 1= Outbound I docs, 2= inbound I docs
If it is outbound 0 to 45 and success code is 03
If it is inbound 50 to 75 and 53 is success.
I doc contains 3 records Control record, data record and status record.
Control record will have the summary of I doc.
Data record will have segments, each segment will have data
Status records will have each step process
14. GENERAL QUESTIONS

What is the difference between Item category & Account assignment

category
Account Assignment Category: Key indicating whether an item is to be
assigned to an auxiliary account (such as a cost center). The account
assignment category determines which account assignment data (e.g. cost
center, account number, etc.) is required for the item. Item category:
Identifier indicating the characteristics of an item
Item Category defined the group code that an item belongs which
specifies the scope of supply when selected in PO. The account
assignment is linking of financial ledger to the item directly. When an item
cost is posted to Finance, it facilitates direct assignment of account for
mapping and posting.
What is the difference between GR blocked stock and Blocked stock?

Blocked Stock: Blocked stock goods are always valuated, they are
entered in MIGO with general transaction movement type 101.

To put a material in blocked stock the indicator should be activated in

material master record. When you create a purchase order against the
material the indicator will automatically comply in purchase order. You can
check the blocked stock at storage location level in Transaction MMBE.

Blocked stock is not available from material planning point of view. You
cannot issue the material from blocked stock until to transfer it to
unrestricted stock type with movement type 343.Blocked stock can only be
withdrawn for sampling or scrapping purposes.

Gr Blocked Stock: Gr blocked stock is a stock which we accept it on

conditional basis. Suppose you order a material for which quality check
certificate is not received along with the material. So you put the material in
Gr blocked stock using movement type 103.

When the certificate is received and accepted you can valuate the stock
with movement type 105.

When you post gr blocked stock against a purchase order, with movement
type 103 purchase order history gets updated but the quantity to be
delivered still remains opens. Gr blocked stock can be seen at plant level in
transaction MMBE

What is Challenging scenario that you involved in recently?

Collecting information from client, understanding and mapping the business
process. and day to day reaching a deliverable as challenging task
while doing BDC's (in master data uploading time as its
more sensitive area )which impacts more on business.

How do we create PO with reference to Schedule agreement?

For scheduling agreement, you don’t need to create a PO. You can
directly create a GR against this agreement. Just make sure that when you
do a good receipt against the scheduling agreement, GR date should
match exactly with the scheduled delivery date.
What is I docs?
I docs number, if it is 1= Outbound idocs, 2= inbound idocs
If it is outbound 0 to 45 and success code is 03
If it is inbound 50 to 75 and 53 is success.
Idoc contains 3 records Control record, data record and status record.
Control record will have the summary of idoc.
Data record will have segments, each segment will have data
Status records will have each step process
How many no. of Release codes can configure under a Release
group?

There is NO LIMIT to configure Release codes under Release group, but

we can configure only 8 RELEASE CODES under Release strategy.