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    File Term1 Spreadsheets1

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    Manas’s Fun World

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    File Term1 Spreadsheets1

    Uploaded by

    Manas’s Fun World
    5 views14 pages

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    file_term1_spreadsheets1

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    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    5 views14 pages

    File Term1 Spreadsheets1

    Uploaded by

    Manas’s Fun World

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 14

    ACTIVITY : 5

    AIM : TO CREATE A CONSOLIDATED SALES REPORT


    THEORY : Data Consolidation provides a way to combine data from two or more ranges of cells
    into a new range while running one of several functions (such as Sum or Average) on the data. During
    consolidation, the contents of cells from several sheets can be combined in one place.

    STEPS:

    1. Open the document that contains the cell ranges to be consolidated.


    2. Choose Data > Consolidate
    3. Select the Source data ranges and Add
    4. Choose the function and the groupings
    5. Select Link to source data to insert the formulas that generate the results into the target
    range
    6. Under Consolidate by, select either Row labels or Column labels
    7. Click OK
    ACTIVITY : 6
    AIM : TO CREATE ITEM WISE SUBTOTALS
    THEORY : SUBTOTAL totals data arranged in a array, groupwise—that is, a group of cells with
    labels for columns. Using the Subtotals dialog, you can select up to three arrays, then choose a
    statistical function to apply to them.

    STEPS:

    1. Ensure that the columns have labels.


    2. Select the range of cells that you want to calculate subtotals for, and then choose Data >
    Subtotals.
    3. In the Subtotals dialog, in the Group by list, select the column by which the subtotals need to
    be grouped. A subtotal will be calculated for each distinct value in this column.
    4. In the Calculate subtotals for box, select the columns containing the values that you want to
    create subtotals for. If the contents of the selected columns change later, the subtotals are
    automatically recalculated.
    5. In the Use function box, select the function that you want to use to calculate the subtotals.
    6. Click OK.
    ACTIVITY : 8
    AIM : TO CALCULATE MARKS TO BE SCORED USING GOAL SEEK
    THEORY : Goal seeking is a general term used to describe the process involved in figuring out
    your input value based on an already known output value. The process involves using a specific
    operator in a formula, which can be calculated using computer software.

    STEPS:

    1. Place the cursor in the formula cell and choose Tools > Goal Seek.
    2. On the Goal Seek dialog, the correct cell is already entered in the Formula cell field.
    3. Place the cursor in the Variable cell field. In the sheet, click in the cell that contains the value
    to be changed, in this example it is B1.
    4. Enter the desired result of the formula in the Target value field.
    5. Click OK
    ACTIVITY : 8
    AIM : TO CREATE SCENARIO FOR DIFFERENT VALUES OF PRINCIPAL
    THEORY : Scenarios are a tool to test “what-if” questions. Each scenario is named, and can be
    edited and formatted separately. You can create and save different groups of values as scenarios and
    then switch between these scenarios to view the different results.

    STEPS:

    1. Select the cells that contain the values that will change between scenarios.
    2. Choose Tools > Scenarios.
    3. On the Create Scenario dialog, enter a name for the new scenario. It’s best to use a name
    that clearly identifies the scenario, not the default name
    4. Change the value of Principal to 15000 and again create scenario with another name
    5. Scenario with 2 principal values will be created
    ACTIVITY : 9
    AIM : TO CALCULATE MONEY TO BE INVESTED TO EARN A DEFINED
    INTEREST USING A SOLVER
    THEORY : Solver amounts to a more elaborate form of Goal Seek. The difference is that the
    Solver deals with equations with multiple unknown variables. It is specifically designed to minimize or
    maximize the result according to a set of rules that are defined.

    STEPS:
    You have Rs.10,000 that you want to invest in two mutual funds for one year. Fund X is a low risk
    fund with 8% interest rate and Fund Y is a higher risk fund with 12% interest rate. How much money
    should be invested in each fund to earn a total interest of Rs1000?

    1. Enter labels and data:


    o Row labels: Fund X, Fund Y, and total, in cells A2 thru A4.
    o Column labels: interest earned, amount invested, interest rate, and time period, in cells
    B1 thru E1.
    o Interest rates: 8 and 12, in cells D2 and D3.
    o Time period: 1, in cells E2 and E3.
    o Total amount invested: 10000, in cell C4.
    2. Enter an arbitrary value (0 or leave blank) in cell C2 as amount invested in Fund X.
    3. Enter formulas:
    o In cell C3, enter the formula C4-C2 (total amount - amount invested in Fund X) as the
    amount invested in Fund Y.
    o In cells B2 and B3, enter the formula for calculating the interest earned (see below).
    o In cell B4, enter the formula B2+B3 as the total interest earned.

    Example setup for solver

    4. Choose Tools > Solver.


    The Solver dialog

    5. Click in the Target cell field. In the sheet, click in the cell that contains the target value. In this
    example it is cell B4 containing total interest value.
    6. Select Value of and enter 1000 in the field next to it. In this example, the target cell value is
    1000 because your target is a total interest earned of $1000. Select Maximum or Minimum if
    the target cell value needs to be one of those extremes.
    7. Click in the By changing cells field and click on cell C2 in the sheet. In this example, you need
    to find the amount invested in Fund X (cell C2).
    8. Enter limiting conditions for the variables by selecting the Cell
    reference, Operator and Value fields. In this example, the amount invested in Fund X (cell
    C2) should not be greater than the total amount available (cell C4) and should not be less
    than 0.
    9. Click OK. A dialog appears informing you that the Solving successfully finished. Click Keep
    Result to enter the result in the cell with the variable value. The result is shown below.
    ACTIVITY : 10
    AIM : TO AUTOMISE A TASK USING A MACRO
    THEORY : A macro is a saved sequence of commands or keystrokes that are stored for later use.
    Macros are especially useful to repeat a task the same way over and over again

    STEPS:

    1. Use Tools> Macros to record a macro


    2. Macro to format
    a. Select the data to be formatted
    b. Give the required formats
    c. Stop recording

    Macro as a function

    a. Tools-> Macros>Organize Macros - > Choose any macro - > Edit


    b. Write the necessary code

    3. Use Tools > Macros > Run Macro to open the Macro Selector dialog.
    4. Select the library and module in the Library list (left hand side).
    5. Select the macro in the Macro name list (right hand side).
    6. Click Run to run the macro.

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