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Excel Ques

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antrikshaggarwal05
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27 views

Excel Ques

Uploaded by

antrikshaggarwal05
Copyright
© © All Rights Reserved
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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1. What is  Microsoft Excel?

Answer: Microsoft Excel is a spreadsheet program used for calculations, making


charts, and recording data about various business processes.

2. What are cells in Excel?


Answer: A cell is the basic unit for storing data in Excel, defined by the
interesction of a row and a column.

3. What is a formula in Excel?


Answer: A formula is an expression used to calculate the value of a cell. For
example, =A1+A2 adds the values in cells A1 and A2.

4. What is a function in Excel?


Answer: A function is a predefined formula in Excel designed to perform specific
calculations using specific values, called arguments, in a particular order.

5. 8. What is the difference between relative and absolute cell references?


Answer: A relative cell reference changes when a formula is copied to another cell,
while an absolute cell reference remains the same, denoted by $, like $A$1.

6. Explain the use of the $ symbol in Excel formulas.


Answer: The $ symbol creates absolute cell references that do not change when
copied or moved formulas.

7. What is a range in  Excel?


Answer: A range is a selection of two or more cells.

8. How can you sort data in Excel?


Answer: Data can be sorted in Excel using the Sort feature, allowing you to
organise data alphabetically, numerically, or by date.

9. What is filtering in Excel?


Answer: Filtering in Excel allows you to display only the rows that meet specific
criteria, hiding the rest.

10. What is a Pivot Table?


Answer: A Pivot Table is a tool that allows you to reorganise and summarise
large amounts of data in a spreadsheet.

11. What is conditional formatting?


Answer: Conditional formatting in Excel allows you to automatically apply formats—
such as colours, icons, or data bars—to cells based on their values.

12. How do you merge cells, and why would you do it?
Answer: Cells can be merged using the "Merge & Center" feature to combine
multiple cells into one larger cell, often used for creating titles or headings.

13. What is data validation?


Answer: Data validation is a feature in Excel that allows you to control the type
of data or the values that users enter into a cell.

18. How can you protect an Excel sheet?


Answer: You can protect an Excel sheet by right-clicking on the tab, choosing
"Protect Sheet," and setting a password to prevent others from making changes.

19. Explain the difference between COUNT, COUNTA, and COUNTIF functions.
Answer: COUNT counts cells containing numbers, COUNTA counts all non-empty cells,
and COUNTIF counts cells that meet a specified condition.
20. Describe the VLOOKUP function and its limitations.
Answer: VLOOKUP searches for a value in the first column of a range and returns a
value in the same row from a specified column. Its limitations include the
inability to look to the left, performance issues with large datasets, and
incorrect results if the table needs to be sorted correctly when using approximate
match.

21. How does the HLOOKUP function differ from VLOOKUP?


Answer: HLOOKUP searches for a value in the first row of a table or range and
returns a value in the same column from a specified row. Unlike VLOOKUP, which
searches vertically, HLOOKUP searches horizontally.

22. Explain the IFERROR function and its usefulness.


Answer: The IFERROR function returns a custom result when a formula generates an
error and a standard result when no error is detected. It's useful for cleaner
error handling in formulae.

23. What are slicers, and how do they relate to PivotTables?


Answer:Slicers are visual filters for PivotTables (and other data like tables and
PivotCharts) in Excel. They allow users to filter easily and segment data in an
interactive way

24. Describe the process of consolidating data in  Excel.


Answer: Data consolidation in Excel involves combining data from multiple sources
into a single destination. This can be done using the Consolidate tool, which
allows for data summarisation based on position or category.

25. How do you create a dropdown list in Excel?


Answer: A dropdown list is created using the Data Validation feature, where you can
specify a range of values or a named range as the source for the list.

26. Describe the SUBTOTAL function and when you might use it.
Answer: The SUBTOTAL function returns a summary statistic (such as sum, average,
count) for a range, excluding rows that are not included in the result of a filter.
It's beneficial in filtered lists or tables to perform calculations only on visible
data.

27. How can you utilise the XLOOKUP function? Compare it with VLOOKUP and INDEX
MATCH.
Answer: XLOOKUP is a modern function designed to replace VLOOKUP, HLOOKUP, and
INDEX MATCH by searching a range or array for a match and returning the
corresponding item from a second range or array. Unlike VLOOKUP, it can search in
any direction, does not require the lookup value in the first column, and handles
errors and approximate matches more intuitively.

28. Explain the use of slicers and timelines in Excel.


Answer: Slicers and timelines are interactive tools used with PivotTables,
PivotCharts, and Excel Tables to filter data. Slicers provide buttons to click to
filter data. At the same time, timelines offer a graphical way to filter data based
on dates, making reports interactive and user-friendly.

29. How do you find duplicate values in a column?


Answer: To find duplicate values in a column, you can either use Conditional
Formatting or the COUNTIF() function.

30. How can you remove duplicate values in a range of cells?


Answer: To delete duplicate values in a column, select the highlighted cells, and
press the delete button. After deleting the values, go to the ‘Conditional
Formatting’ option present in the Home tab. Choose ‘Clear Rules’ to remove the
rules from the sheet.

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