PERFORMANCE WORK STATEMENT (PWS)

FOR

Hotel Event Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision,
and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished,
to perform Hotel Services, as defined in this PWS.

1.2 Background: 514 MP CO will need hotel rooms starting Saturday evening and ending
Sunday. Hotel must be 3 star or better. No motel style venue with rooms accessible from the
outside will be allowed for safety.

1.3 Period of Performance (PoP): The Period of Performance shall be 8-9 February 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall at all times maintain an adequate
work force for the uninterrupted performance of all tasks defined within this PWS. When hiring
personnel, the contractor shall keep in mind that the stability and continuity of the work force are
essential. Hotels mut be with-in a 10 mile radius from 1636 Gold Star Drive, Raleigh, NC 27607.

1.4.2 Reserved.

1.4.3 Recognized Holidays: Reserved

1.4.4 Place and Performance of Services: Raleigh, NC

1.4.5 Reserved.

1.4.5.1 Reserved.

1.4.5.2 Reserved.

1.4.5.3 Reserved.

1.4.5.4 Reserved.

1.4.5.5 Reserved.

1.4.5.6 Reserved.

1.4.5.7 Reserved.

1.4.5.8 Reserved.

1.4.5.9 Reserved.

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1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all
PII encountered in the performance of services in accordance with Defense Federal Acquisition
Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of
Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD
5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies,
the contractor shall bear all notification costs, call-center support costs, and credit monitoring
service costs for all individuals whose PII has been compromised.

1.4.5.11 Reserved.

1.4.5.12 Reserved.

1.4.5.13 Reserved.

1.4.6 Reserved.

1.4.6.1 Reserved.

1.4.6.2 Reserved.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any
post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO,
COR and other Government personnel, as appropriate, may meet periodically with the
contractor to review the contactor’s performance. Contractor attendance at these meetings shall
be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure
performance under this contract. The name of this person, and an alternate who shall act for the
contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate
shall have full authority to act for the contractor on all contract matters relating to daily operation
of this contract. The CM shall work through the KO, to resolve issues, receive technical
instructions, and ensure adequate performance of services. The CM shall ensure that
contractor employees do not perform any services outside the scope of the contract without an
official modification issued by the KO. The CM shall ensure contractor employees understand
that services performed outside the scope of the contract are performed wholly at the expense
of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-
tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not
engage in severe forms of trafficking in persons during the period of performance of the
contract; procure commercial sex acts during the period of performance of the contract; or use
forced labor in the performance of the contract. The Contractor shall notify its employees of the
United States Government’s zero tolerance policy, the actions that will be taken against
employees for violations of this policy. The contractor shall take appropriate action, up to and
including termination, against employees or subcontractors that violate the US Government
policy as described at FAR 22.17.

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1.4.12 Reserved.

1.4.13 Reserved.

1.4.14 Reserved

1.4.15 Reserved.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service
to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance
associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured
things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and
that may be required to be used in the performance of a contract by the PWS. When key
personnel are used as an evaluation factor in best value procurement, an offer can be rejected if
it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by
the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying
the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality
of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government
does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation
AT/OPSEC Antiterrorism/Operational Security
CMRA Contractor Manpower Reporting Application
DFARS Defense Federal Acquisition Regulation Supplement
DoD Department of Defense
FAR Federal Acquisition Regulation
KO Contracting Officer
NGB National Guard Bureau
PII Personally Identifiable Information

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POC Point of Contact
PWS Performance Work Statement
QA Quality Assurance
QC Quality Control
SSN Social Security Number

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The
Government will provide the property, material, equipment, and/or services listed below solely
for the purpose of performance under this contract:

3.1 Property: N/A

3.2 Materials: N/A

3.3 Equipment: N/A

3.4 Services: N/A

3.5 Utilities: N/A

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as
indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

A. Dates and Geographical Locations:

Arrival Date: 8 Feb 2025

Departure Date: 9 Feb 2025

Location: Raleigh, NC

Room Cancellation Deadline: The Government reserves the right to cancel up to 17

rooms 72 hours prior to the event.

Estimated number of hotel rooms: 43

Maximum JTR Lodging Rate Raleigh, NC: $131.00/day, NTE (Inclusive of all fees;
Federal/State Tax Exempt*)

Parking Fees: All venues must have ample parking accommodations for attendees.
Venue must provide parking at no cost to attendees.

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 *Note: Gov’t is excluded from paying State and Federal taxes. The Supremacy Clause of
the Constitution prevents any State government from imposing state and local taxes on
a federal government entity.

B. Sleeping Rooms:

Saturday, 08 February

2025:
1. Minimum Room Requirements:
“Attendee” rooms for multiple persons/dual occupancy shall include two beds with toilet
and shower/tub facilities (if the booking is for a single member one king or queen size
bed is acceptable).

2. Incidentals: The federal government will only pay for the room charges. At the time of
check-in, attendees’ personal credit card shall be placed on file at the hotel to cover any
incidental expenses such as room service, telephone calls, movies and game rentals,
restaurant invoices, etc. These expenses are the responsibility of the individual, and
shall be billed to their personal credit card account or deducted from cash provided
during check-in. NOTE: If cash or credit card is unavailable, incidental services shall be
blocked for use in the room.

4. Hotel must be 3 star or better hotel. No motel style venue with rooms accessible from
the outside will be allowed for safety.

3. 43 double occupancy rooms for attendees to be billed to the master account.

E. Other:

1. Contractor shall provide a point of contact for all pre-event coordination activities and an
on-site point of contact at each event.

2. No individual other than the KO has the ability to make any amendments or changes to
the PWS or scope of work that would incur any additional costs to the Government.

F. ATOPSEC & FEMA:

1. The venue shall be cleared by NC ARNG ATOPSEC Personnel & FEMA to be eligible to
receive a contract. The FEMA database will be reviewed prior to award.

5.1 Reserved

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

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 Publication Date of Mandatory Website
(Chapter/Page) Publication or
Advisory
Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or
http://farsite.hill.af.mil/
Defense Federal Acquisition http://www.acq.osd.mil/dpap/dars/dfarspgi/cu
Regulation Supplement rrent/index.html or http://farsite.hill.af.mil/
AR 530-1 09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubF
Operations Security orm/AR.aspx

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