DPR - Jharkhand - NH133A - 1

(Ministry of Road Transport & Highways)
Government of India
Consultancy Services for <DPR Preparation for widening to 2-Lane with

paved shoulder from Km 0.00 to 41 of NH-133A in the State of
Jharkhand on EPC mode including Bridges, Land Acquisition, Forest
Clearance and Utility Shifting etc.>
REQUEST FOR PROPOSAL (RFP)
<August, 2024>
Executive Engineer
National Highway Division,
Deoghar
INDEX
Sl. No. Content Page No.

1 Notice Inviting Tender (NIT) 1-2
2 Letter of Invitation 3-16
3 Annex -I : Details of the Proposed Stretch 17
4 Annex-II : Procedure of Assessment of Least Cost to<Ministry of Road Transport 18-22

& Highways, acting through state RCD, Jharkhand> under special circumstances
5 Data Sheet 23-30
6 Appendix - I : Terms of Reference 31-98
7 Supplement -I: Additional Requirements for Hill Roads 99-102
8 Supplement - II: Additional Requirements for Bridges 103-104
9 Supplement - III : Additional requirement for safety audit 105-108
10 Enclosure - I : Manning Schedule 109-110
11 Enclosure - II : Qualification Requirements of Key Personnel 111-122
12 Enclosure - III: Schedule for Submission of Reports and Documents and format of 123-124
submission of reports and documents.
13 Enclosure - IV: Format for submission of reports and documents 125-129
14 Appendix – II : Formats for Eligibility 130-134
15 Appendix - III : Formats for Technical Proposals 135-147
16 Appendix - IV: Formats for Financial Proposals 148-158
17 Appendix - V: Detailed Evaluation Criteria 159-186
18 Appendix - VI: Draft Contract Agreement 187-230
19 Appendix – VII: DPR Checklist for 8 stages [Stage 1: Inception Report, Stage 2:
Feasibility Report, Stage 3: LA & Clearances I, Stage 4: Detailed Project Report,
231-279
Stage 5: Technical Schedules, Stage 6: LA & Clearances II]: Stage 7: Award
Determination(Structures), Stage 8: Land Possession Report (Structures)
20 Appendix- VIII: Sample Executive Summary of Detailed Project Report 280-310
21 Appendix- IX: Modification of (RFP) in Model Contract Agreement of 311-316
DPR/AE/IE//PMC.
GOVERNMENT OF JHARKHAND
NATIONAL HIGHWAY WING
OFFICE OF THE EXECUTIVE ENGINEER
NATIONAL HIGHWAY DIVISION, DEOGHAR- 814112
NATIONAL BIDDING / e-Procurement Notice
Tender Reference No:-NH/Deoghar/02/2024-25 Dated :- 06.08.2024
Application in the prescribed format from eligible consultants for Request for Proposal (RFP) on Preparation of
Feasibility cum Detailed Project Report are invited for the following Project as detailed below :-
Consultancy Services for DPR Preparation for widening to 2-Lane

with paved shoulder from Km 0.00 to 41 of NH-133A in the State
1 Name of Works of Jharkhand on EPC mode including Bridges, Land Acquisition,
Forest Clearance and Utility Shifting etc.
2 Cost of document (Rs.) Copy of online receipt of Non-refundable fee of Rs.10,000/-

through NTRP portal- www.bharatkosh.gov.in towards
payment of cost of bid document.
3 Bid Security (Rs.) 2,00,000/-
4 Time of Completion 180 Days (Including rainy season)
5 Date of Issue of Notice Date : 06.08.2024
6 Date of Publication of Tender on Date : 22.08.2024 at 5:30 PM
website
7 Bid Submission Start date Date : 23.08.2024 at 5:30 PM
8 Last Date for Receiving Queries Date : 09.09.2024 upto 11:30 AM
9 Pre-Bid Conference Date : 09.09.2024 Time 11:30 AM
Place: Office of the Chief Engineer, NH Wing, Jharkhand,
Ranchi.
10 Application/Bid Due date Date : 20.09.2024 upto 3:00 PM Through website
: https://www.eprocure.gov.in only
11 Last date of submission of online Date : 20.09.2024 upto time 4:30 PM
challan and others documents in
original
12 Last date of submission of hard Date : 20.09.2024 upto 5:00 PM
copy of challan of bidding in the office of the Chief Engineer, NH Wing, Jharkhand,
documents, bid security and others Ranchi.
documents/POA etc.
13 Authority & Place of opening of The Chief Engineer, NH Wing, Jharkhand, Ranchi in his
Bids office at Engineering Hostel, Sector-3, Dhurwa, Jharkhand,
Ranchi.
14 Time & date of opening of bids Date 23.09.2024 at Time 3:30 PM
Through website: https://www.eprocure.gov.in
15 Validity of bid 120 days from bid due date
16 Officer inviting bids Executive Engineer, NH Division, Deoghar
17 Contact no. of procurement officer 8789224908
18 Helpline no. of e-procurement cell 065112400863
Note:- Further details can be seen on website https;//eprocure.gov.in
Executive Engineer
NH Division, Deoghar.
Ministry of Road Transport and Highways
Government of India
NOTICE INVITING TENDER (NIT)

1. Executive Engineer, N.H. Division, Deoghar has been assigned the work of DPR
Preparation for widening to 2-Lane with paved shoulder from Km 0.00 to 41 of NH-
133A in the State of Jharkhand on EPC mode including Bridges, Land Acquisition,
Forest Clearance and Utility Shifting etc. and Utility Shifting etc.
(as perAnnexure-I).
2. Proposals are hereby invited from eligible Consultants for preparation of Detailed
Project Report of DPR Preparation for widening to 2-Lane with paved shoulder from
Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode including Bridges,
Land Acquisition, Forest Clearance and Utility Shifting etc. The Letter of Invitation
(LOI) and Terms of Reference (ToR) including Request for Proposal (RFP) is available
online one tender portal of https://eprocure.gov.in. The document can also be
downloaded from https://eprocure.gov.in. Cost of the Document in the form of a Non-
refundable document fee of Rs.10,000 (Rupees Ten Thousand only) payable at
NTRP(Bharatkosh) Portal
https://bharatkosh.gov.in/Ministryinfo/SwachhBharatKosh) through online.
3. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such

before submitting the proposal the Consultant shall mandatorily register and enlist
themselves (the firm and all key personnel), on the MoRTH portal “INFRACON” and
furnish registration details along with its RFP. A copy of Infracon Operation
Procedure is also enclosed for bidder’s reference.
4. All the bidders registered on Infracon shall form a Team on Infracon and which
would be assigned unique Infracon Team ID. Bidders while submitting the
proposal shall quote the Infracon Team ID.
5. The complete BID document can be viewed/downloaded from official portal of CPP
Portal (https://eprocure.gov.in) from 22.08.2024 (5:30 PM) to 20.09.2024 (up to
3:00 PM Bid must be submitted online at e-tender portal
of<MoRTH>https://eprocure.gov.in on or before <3:00 PM, 20.09.2024 >.
6. The following schedule is to be followed for this assignment:
i) Deadline for downloading of bid: <3:00PM, 20.09.2024>

ii) Last date for submission of queries:<11:30AM, 09.09.2024>
iii) Pre bid meeting:<11.30AM, 09.09.2024>
iv) Deadline for Submission of bids : <3:00 PM, 20.09.2024>
v) Bid opening date: <3:30 PM, 23.09.2024>
Yours sincerely,
Executive Engineer
National Highway Division Deoghar
4
Tel: :<8789224908>
Fax: <Fax>
E-mail<eenhdeoghar@gmail.com>
Website: <www.infracon.nic.in>
5
Letter of Invitation (LOI)
<Reference> Dated:<>
Dear Sir,
Sub: Consultancy Services for DPR Preparation for widening to 2-Lane with
paved shoulder from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC
mode including Bridges, Land Acquisition, Forest Clearance and Utility Shifting
etc.
1. Introduction
The Executive Engineer, N.H. Division, Deoghar has been entrusted with the
assignment of DPR Preparation for widening to 2-Lane with paved shoulder from
Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode including
Bridges, Land Acquisition, Forest Clearance and Utility Shifting etc. under
Executive Engineer, N.H. Division, Deoghar now invites proposal from Technical
consultants for carrying out detailed project report as per details given in
Annexure-1.
A brief description of the assignment and its objectives are given in the
Appendix- I ,“Terms of Reference”.
The<Executive Engineer, N.H. Division, Deoghar>invites Proposals (the

“Proposals”) through e-tender (on-line bid submission) for selection of
Technical Consultant (the “Consultant”) who shall prepare detailed project
report (DPR).The consultant should have expertise in carrying out similar kind of
job, in similar geographical location (particularly for hill road projects).
Consultants arehere by invited to submit proposal in the manner as prescribed in
the RFP document.
A Consultant with “a Particular Team” may submit proposals for more than one
package. However, a Consultant is not allowed to bid for a package with more than
one team. For the sake of clarity, it is mentioned that one consultant cannot submit
two proposals/ bids for the same package. A consultant (either as sole or as in
JV/Association) can be awarded only upto 2 packages. A Consultant with “a
Particular Team” may submit only one “proof of eligibility (Part1)” and “Technical
Proposal (Part II)” for any number of packages applied for by them. However, the
packages for which a Consultant with “a Particular Team” applies should be clearly
mentioned.
Financial proposal for each package are to be submitted separately. Financial

proposal are only to be submitted online and no hard copy of the financial proposal
should be submitted. The most preferred bidder (H-1) for each package would be
determined on the basis of Quality and Cost as mentioned in the RFP. Award of work
to a Consultant with “a Particular Team”either as sole or as in JV/Association shall be
limited to one package only. Joint venture shall not have more than two firms.
6
In case, a Consultant with “a Particular Team” turns out to be the most preferred
bidder (H-1) in more than one package, the package which is to be awarded to this
Consultant with “a Particular Team” shall be determined on the basis of least cost
to <Executive Engineer, N.H. Division, Deoghar>considering the financial quote of
H-1 bidder and H-2 bidder limited to those packages, which shall be worked out as
per the procedure given in the RFP. The consultants are hereby invited to submit
proposals in themanner prescribed in theRFP.
Theconsultants shall submit proposals either in sole capacity or in JV or in

Association.In case of Joint Venture, the maximum number of Joint Venture partners
is limited to 2 (i.e. one lead + 1 JV partner). The Applicant whether a sole applicant or
joint venture may include an Associate company also. Any entity which has been
barred by the Ministry of Road Transport and Highways (MORTH) or its
implementing agencies for the works of Expressways, National Highways, ISC and EI
Works and the bar subsists as on the date of application,would not be eligible to
submit the bid, either individually or as a member of a Joint Venture.
To obtain first hand information on the assignment and on the local conditions, the
consultants are encouraged to pay a visit to the client, local State PWDs and the
project site before submitting a proposal and attend a pre-proposal conference. They
must fully inform themselves of local and site conditions and take them into account
in preparing the proposal.
Financial Proposals will be opened only for the firms found to be eligible and scoring
qualifying marks in accordance with Para 5 hereof. The consultancy services will be
awarded to the highest ranking consultant on the basis of Quality and Cost.
Please note that(i) costs of preparing the proposal and of negotiating the contract,
including visits to the Client, etc., are not reimbursable as a direct cost of the
assignment; and (ii) Client is not bound to accept any of the proposals submitted and
reserve the right to reject any or all proposals without assigning any reasons.
The proposals must be properly signed as detailed below:
i. by the proprietor in case of a proprietary firm
ii. by the partner holding the Power of Attorney in case of a firm in partnership (A
certified copy of the Power of Attorney on a stamp paper of Rs. 100and duly
notarized shall accompany the Proposal).
iii. by a duly authorized person holding the Power of Attorney in case of a Limited
Company or a corporation (A certified copy of the Power of Attorney on a stamp
paper of Rs. 100 and duly notarized shall accompany the proposal).
iv. by the authorized representative in case of Joint Venture.
In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

certified copy of legally binding Memorandum of Understanding(MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture confirming the following
therein:
i. Date and place of signing
ii. Purpose of Joint Venture/Association (must include the details of contract works for
7
which the joint venture has been invited to bid)
iii. A clear and definite description of the proposed administrative arrangements for the
management and execution of the assignment. Nameof Lead Firm and other partner
of JV should be clearly defined in the MOU
iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each

firm along with resources committed by each partner of the JV/Association for the
proposed services
v. An undertaking that the JV firms are jointly and severally liable to the Employer for
the performance of the services
vi. The authorized representative of the joint venture/Associationshall give a Letter of

Association, MOU as in i) to vi above except v, letter of Authorization, copies of
GPA/SPA for the person signing the documents and a certificate of incorporation.
IncaseofJointventure,oneofthefirmswhichpreferablyhaverelativelyhigher experience,
will act as the lead firm representing the Joint Venture. The duties, responsibilities
and powers of such lead firm shall be specifically included in the MOU/agreement. It
is expected that the lead partner would be authorized to incur liabilities and to
receive instructions and payments for and on behalf of the Joint Venture. Payment to
be made to the JV can also be made to the account of the JV. For a JV to be eligible for
bidding, the experience of lead partner and other partner should be as indicated in
data sheet.
A firm can bid for a project either as a sole consultant or in the form of joint venture
with other consultant or in association with any other consultant. However,
alternative proposals i.e. one as sole or in JV with other consultant and another in
association / JV with any other consultant for the same package will be summarily
rejected. In such cases, all the involved proposals shall be rejected.
Pre-proposal conference shall be held on the date, time and venue given in Data Sheet.
The Applicant, by submitting its Application pursuant to this RFP, shall be deemed to
have acknowledged that without prejudice to the <Executive Engineer, N.H. Division,
Deoghar> any other right or remedy hereunder or in law or otherwise, the Applicant
shall be debarred from participating in the future projects of the <Executive
Engineer, N.H. Division, Deoghar> in the following situations 6
(a) If an Applicant withdraws its Proposal during the period of its validity as specified in
this RFP and as extended by the Applicant from time to time.
(b) In the case of a Selected Applicant, if the Applicant fails to sign the Agreement.
2. Documents
To enable you to prepare a proposal, please find and use the attached documents
listed in the Data Sheet.
Consultants requiring a clarification of the documents must notify the Client, in

writing, by <11:30AM, 09.09.2024>. Any request for clarification in writing or
by telefax/e-mail must be sent to the Client’s address indicated in the Data Sheet.
The Client will upload replies to pre-bid queries on its website.
8
At any time before the submission of proposals, the Client may, for any reason,
whether at its own initiative or in response to a clarification requested by a
Consulting firm, modify the Documents by amendment or corrigendum. The
amendment will be uploaded on <eprocure.gov.in>website. The Client may at its
discretion extend the deadline for the submission of proposals and the same shall
also be uploaded on <eprocure.gov.in>website.
3. Preparation of Proposal
The proposal must be prepared in three parts viz.
Part 1: Proof of eligibility

Part 2: Technical Proposal
Part 3: Financial Proposal
Document in support of proof of eligibility
The minimum essential requirement in respect of eligibility has been indicated in the
Data Sheet. The proposal found deficient in any respect of these requirements will
not be considered for further evaluation. The following documents must be furnished
in support of proof of eligibility as per Formats given in Appendix-II:
(i) Forwarding letter for Proof of Eligibility in the Form-E1.
(ii) Firm’s relevant experience and performance for the last 7 years: Project sheets in
support of relevant experience as per Form-E2/T3 supported by the experience
certificates from clients in support of experience as specified in data sheet for the
project size preferably in terrain of similar nature as that of proposed project shall be
submitted on Infracon portal in input data sheet. Certificate should indicate clearly the
firms Design/DPR experience, in 2/4-/6- laning of highway, structures like bridges,
Viaducts, tunnels, hill slope stabilization, rock bolting, ground improvement, etc.
Scopeofservicesrenderedbythefirmshouldbeclearlyindicatedinthe certificate obtained
from the client. The information given in Form E2/T3 shall also be considered as part
of Technical Proposal and shall be evaluated accordingly. The Consultants are
therefore advised to see carefully the evaluation criteria for Technical Proposal and
submit the Project Sheets accordingly.
The above details are to be submitted through INFRACON only.
(iii) Firm’s turnover for the last 5 years: Atabular statement as in Form E3 showing the
turnover of the applicant firm(s) for the last five years beginning with the last
financial year certified by the Chartered Account along with certified copies of the
audit reports shall be submitted in support of the turnover shall be submitted on
Infracon Portal in input data sheet.
(iv) Document fee: The fee for the document amounting to Rs.10,000 (Rupees Ten
Thousand only) in the form of Non-Tax receipt through NTRP portal favoring
<RPAO(NH),Kolkata>payable at<Kolkata> must be furnished in a separate envelope
while submitting the proposal.
(v) Deleted
(vi) Power of Attorney on a stamp paper of Rs.100 and duly notarized authorizing to
submit the proposal.
9
(vii) In case of Joint Venture/Association of firms, the proposal shall be accompanied by a
certified copy of legally binding Memorandum of Understanding (MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture/Association as detailed at
para 1.8.2 above.
The minimum essential requirement in respect of eligibility has been indicated in the
data sheet, the proposal found deficient in any respect of these requirements will not
be considered for further evaluation.
Technical Proposal
You are expected to examine all terms and instructions included in the
Documents.Failure to provide all requested information will be at your own risk and
may result in rejection of your proposal.
During preparation of the technical proposal, you must give particular attention to the
following:
Total assignment period is as indicated in the enclosed TOR. A manning schedule in

respect of requirement of key personnel is also furnished in the TOR which shall
be the basis of the financial proposal. You shall make your own assessment of
support personnel both technical and administrative to undertake the assignment.
Additional support and administrative staff need to be provided for timely completion
of the project within the total estimated cost. It is stressed that the time period for
the assignment indicated in the TOR should be strictly adhered to.
The technical proposal shall be submitted strictly in the Formats given in Appendix-
IIIand shall comprise of following documents:
i) Forwarding letter for Technical proposal duly signed by the authorized person on
behalf of the bidder, as in Form-T-1
ii) Details of projects for which Technical and Financial Proposals have been submitted
by a Consultant with a particular Team as in Form-T-2
iii) Firm’s references - Relevant Services carried out in the last seven yearsas per Form-
E2/T-3. This information submitted as part of Proof of Eligibility shall be evaluated
and need not be submitted again as a part of the Technical proposal.
iv) Site Appreciation: limited to four A4 size pages in 1.5 space and 12 font including
photographs, if any (Form-T-4).
v) The composition of the proposed Team and Task Assignment to individual personnel:
Maximum three pages (Form-T-5).
vi) Proposed methodology for the execution of the services illustrated with bar charts of
activities, including any change proposed in the methodology of services indicated in
the TOR, and procedure for quality assurance: The proposed methodology should be
accompanied by the consultants initial view, key challenges they foresee and
potential solutions suggested regarding: a) proposed alignment and bypass required,
b) land acquisition requirements, c)access control, rehabilitation of existing road,
drainage and utilities, d) adoption of superior technology along with proof: limited to
six A4 size pages in 1.5 space and 12 font including photographs, if any for items a to
c, (Form-T-6) and information in Form-T-8 (as covered in para viii below) for item d
10
vii) The proposal should clearly identify and mention the details of Material Testing lab
facilities to be used by the Consultants for the project (Form-T-7). In this connection,
the proposals of the Consultants to use in-house lab facilities up to a distance of
maximum 400 kmfromthe project site being feasiblewould be accepted. For all other
cases suitable nearby material Testing Laboratory shall be proposed before Contract
Agreement is executed.
viii) The proposal shall indicate as to whether the firm is having the facilities for carrying
out the following field activities or these are proposed to be outsourced to
specialized agencies in the Form- T-8.
(a). Pavement Investigation

(b). Geo-technical Investigation
In case the consultant envisages outsourcing any or all of the above services to the
expert agencies, the details of the same indicating the arrangement made with the
agencies need to be furnished. These agencies would however, be subject to approval
of the client to ensure quality input by such agencies before award of the work.For
out-sourced services, proposed firms/consultants should have such experience on
similar projects
ix) Details of office equipment and software owned by the firm in Form-T9
x) CVs of following 4 (four) Key Personnels may be submitted only through Infraconin
Form–T-10
[Team Leader cum Senior Highways Engineers, Senior Bridge Engineer, Highway
cum Pavement Engineer & Traffic / Road Signage / Marking and Safety Expertin case
of Normal Highway Project]
[Team Leader cum SeniorBridge Engineer, Highway cum Pavement Engineer,

Bridge/Structural Engineer & Material cum Geo-Technical Engineer-Geologist in
case of Standalone Bridge Project]
[Team Leader cum Senior Tunnel Expert, Tunnel Design Expert, Senior Geo-Physicist
& Senior Geotechnical Engineer in case Standalone Tunnel Project].
For remaining key personnels, the CVs need to be submitted for approval prior
tosigning of contract.
CVs of Key Persons:
i) The CVs of the four key personnel as mentioned in para 3.2.3 (x) above in the format
as per Form T-10 is to be furnished on Infracon portal. It may please be ensured that
the format is strictly followed and the information furnished therein is true and
correct. The CV must indicate the work in hand and the duration till which the person
will be required to be engaged in that assignment. The Firm shall ensure that details
furnished in the CV by the personnel are correct. If any information is found incorrect,
at any stage, action including termination and debarment from future <Executive
Engineer, N.H. Division, Deoghar>projects for a minimum period of 2 years may be
taken by <Executive Engineer, N.H. Division, Deoghar>on the personnel and the Firm.
ii. The minimum requirements of Qualification and Experience of all key personnel are
listed in Enclosure-II of TOR.CV of a person who does not meet the minimum
experience requirement as given at enclosure-II of TOR shall be evaluated and the
marks obtained shall be taken into consideration during evaluation of Technical
11
Proposal (except Team leader). However if a firm with such key personnel is
declared the “most preferred bidder” for a particular package, such key personnel
should be replaced before signing of contract with a person meeting requirements of
Qualification and Experience as given at enclosure-II of TOR and whose CV secures
75 % marks and above. If a proposed key personnel does not possess the minimum
(essential) educational qualification as given at enclosure-II of TOR, Zero marks
shallbe assigned to such CV and such CV shall not be evaluated further. The CV of the
proposed Team Leader should score at least 75 % marks otherwise the entire
proposal shall be considered to have failed in the evaluation of Technical
Proposals and shall not be considered for opening of Financial Proposals.
iii. [Team Leader, Highway cum Pavement Engineer, Senior Bridge Engineer, Geo-
technical cum material engineerSenior Survey Engineer,Tunnel Design Expert, Senior
Geotechnical Engineer and Senior Geo Physicist]*should be available from beginning
of the project. Other Key Personnelwith intermittent input are allowed to be
deployed/proposed in 2 teams at a time. If same CV is submitted by two or more
firms, zero marks shall be given for such CV for all the firms.
iv. The availability of key personnel must be ensured for the duration of project as per
proposed work programme. If a firm claims that a key personnel proposed by them
is a permanent employee of the firm (the personnel should have worked in the firm
continuously for a period of at least 1 year), a certificate to the effect be furnished by
the firm.
v. The age limit for key personnel is 65 years as on the date of bid submission. The
proof of age and qualification of the key personnel must be furnished in the technical
proposal.
vi. An undertaking from the key personnel must be furnished that he/she will be
available for entire duration of the project assignment and will not engage
himself/herself in any other assignment during the period of his/her assignment
ontheproject.Aftertheawardofwork,incaseofnon-availabilityofkey personnel in spite
of his/her declaration, he/she shall be debarred for a period of two years for all
projects of <Executive Engineer, N.H. Division, Deoghar>.
vii. Age limit for supporting staff to be deployed on project is 65 years as on the date of
bid submission.
viii. A good working knowledge of English Language is essential for key professional staff
on this assignment. Study reports must be in English Language.
ix. Photo, contact address and phone/mobile number of key personnel should be
furnished in the CV.
x. Availability of few key personnel engaged for preparation of Detailed Project Report
for the envisaged project may be ensured during first 3 to 4 months after start of the
civil work at site during the period of survey and review of DPR by the Supervision
consultant/Authority Engineer. For this purpose, payment shall be made as per
actual site deployment of the key personnel at the man month rates quoted by the
firm in their financial proposal.
xi. It may please be noted that in case the requirement of the ‘Experience’ of the
firm/consortium as mentioned in the “Proof of Eligibility’ is met by any foreign
*This is to be modified as per project requirement.
12
company, their real involvement for the intended project shall be mandatory. This
can be achieved either by including certain man-months input of key experts
belonging to the parent foreign company, or by submitting at least the draft
feasibility report and draft DPR duly reviewed by the parent firm and their paying
visit to the site and interacting with<Executive Engineer, N.H. Division, Deoghar>.In
case of key personnel proposed by the foreign company, they should be on its pay
roll for at least last six months (from the date of submission).
xii. In case a firm is proposing key personnel from educational/research institutions, a

‘No Objection Certificate’ from the concerned institution should be enclosed with
the CV of the proposed key personnel committinghis services for the instant project.
The technical proposal must not include any financial information.
Financial Proposal
The Financial proposal should include the costs associated with the assignment.
These shall normally cover: remuneration for staff (foreign and local, in the field,
office etc.), accommodation, transportation, equipment, printing of documents,
surveys, geotechnical investigations etc. This cost should be broken down into
foreign and local costs. Your financial proposal should be prepared strictly using, the
formats attached in Appendix – IV. Your financial proposal should clearly indicate the
amount asked for by you without any assumptions of conditions attached to such
amounts.Conditional offer or the proposal not furnished in the format attached in
Appendix-IV shall be considered non- responsive and is liable to be rejected.
The financial proposal shall take into account all types of the tax liabilitiesandcost of
insurance specified in the Data Sheet.
Costs shall be expressed in Indian Rupees in case of domestic as well as for

foreign Consultant. The payments shall be made in Indian Rupees by the <Executive
Engineer, N.H. Division, Deoghar>and the Consultant themselves would be required to
obtain foreign currency to the extent quoted and accepted by <Executive Engineer, N.H.
Division, Deoghar>. Rate for foreign exchange for payment shall be at the rate
established by RBI applicable at the time of making each payment instalment on
items involving actual transaction in foreign currency. No compensation done to
fluctuation of currency exchange rate shall be made.
Consultants are required to charge only rental of equipments/ software(s) use so as

to economize in their financial bid.
4. Submission of Proposals
The Applicants shall submit the proposal (Proof of Eligibility and Technical Proposal)
comprising the documents as mentioned under clause 3.1.1 and 3.2.3 respectively to
meet the requirements of ‘Proof of Eligibility’ and ‘Technical Proposal’online only. A
Consultant with “a Particular Team”may submit only one proposalof “proof of
eligibility (Part 1 Para 5.1 i, ii &vii)” and “Technical Proposal (Part II)” to <Executive
Engineer, N.H. Division, Deoghar>for all the packages applied by them with a particular
team on or before the deadline ofsubmission of bids. A consultant can apply for a
particular package with one teamonly.The packages forwhich a Consultantwith “a
Particular Team”applies should be clearly mentioned in their proposal. However,
13
Consultants are required to submit a copy of Proof of Eligibility and Technical
Proposal online separatelyfor each package. Financial proposal for each package are
to be submitted separately.Financial proposal are only to be submitted online and no
hard copy ofthe financial proposal should be submitted.
The document listed in para 3.1.1 (iv), (vi), (vii) shall be submitted in original by the
H-1 bidder to the Authority before issue of LOA.
The proposal must be prepared in indelible ink and must be signed by the
authorizedrepresentative of the consultants. The letter of authorization must be
confirmed by a written power of attorney accompanying the proposals. All pages
of the Proof of Eligibility and Technical Proposal must be initialed by the person
or persons signing the proposal.
The proposal must contain no interlineations or overwriting except as necessary to

correct errors made by the Consultants themselves, in which cases such
corrections must be initialed by the person or persons signing the proposal.
Your proposal must be valid for the number of days stated in the Data Sheet from the
closing date of submission of proposal.
5. Proposal Evaluation
Stage I- Proof of Eligibility
The proposals would be evaluated by a Committee constituted by<Executive Engineer,

N.H. Division, Deoghar>. A three-stage procedure will be adopted in evaluating the
proposal. In the first stage- Proof of Eligibility, it will be examined as to whether:
i) The proposal is accompanied by Document fee
ii) The Proposal is accompanied by Bid Security of required value and of validity equal
or more than the minimum required validity
iii) The firms(s) have required experience
iv) The firms(s) have required turnover
v) The documents are properly signed by the authorized signatories and whether the
proposal contains proper POA as mentioned at para 1.8.1 above
vi) The proposals have been received on or before the dead line of
submission.
vii) In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

certified copy of legally binding Memorandum of Understanding (MOU) on a stamp
paper of Rs.100, signed by all firms to the joint venture/Association as detailed at
para1.8.2 above
In case answers to any of the above items is ‘No’ the bid shall be declared as non-
responsive and shall not be evaluated further.
A Consultant satisfying the minimum Eligibility Criteria as mentioned in the Data

sheet and who had submitted the above mentioned documents shall be declared
“pass” in Proof of Eligibility and the Technical Proposals of only those consultants
shall be opened and evaluated further.
14
Stage II- Technical evaluation
InthesecondstagetheTechnicalproposalshallbeevaluatedasperthedetailed evaluation
criteria given in Data Sheet.
A proposal securing 75 points shall be declared pass in the evaluation
Technical Proposal .The technical proposal should score at least 75 points out of
100 to be considered for financial evaluation. The CV of the proposed Team
Leader should score at least 75 % marks otherwise the entire proposal shall be
considered to have failed in the evaluation of Technical Proposals and shall not
be considered for opening of Financial Proposals.
Stage III-Evaluation of Financial Proposal
In case for a particular package, only one firm is eligible for opening of Financial
Proposals, the Financial Proposal shall not be opened, the bids for that package shall
be cancelled and <Executive Engineer, N.H. Division, Deoghar>shall invite fresh bids for
this package. For financial evaluation, total cost of financial proposal excluding Goods
&Service Tax shall be considered. Goods &Service Tax shall be payable extra.
Theevaluationcommitteewilldeterminewhetherthefinancialproposalsare complete
(i.e. whether they have included cost of all items of the corresponding proposals; if
not, then their cost will be considered as NIL but the consultant shall however be
required to carry out such obligations without any compensation. In case, if client
feels that the work cannot be carried out within overall cost of financial proposal, the
proposal can be rejected. The client shall correct any computational errors and
correct prices in various currencies to the single currency specified in Data Sheet.
The evaluation shall exclude those taxes, duties, fees, levies and other charges
imposed under the applicable law & applied to foreign components/ resident
consultants.
For a package, the procedure as mentioned at Clauses 5.3.4, 5.4 and, 5.5 as mentioned
below shall be followed for determining the “most preferred bidder (H-1 bidder)” for
this package.
The lowest financial proposal (FM) will be given a financial score (SF) of 100 points.
The financial scores of other proposals will be computed as follows:
SF = 100xFM/F
(SF = Financial Score, FM= Amount of lowest bid, F= Amount of financial proposal
converted in the common currency)
15
Combined evaluation of Technical and Financial Proposals.
Proposals will finally be ranked according to their combined technical (ST) and
Financial (SF) scores using the weights indicated in the Data Sheet:
S= STxT + SFxf
Where,
S=CombinedScore,
ST=Technical Score out of 100
SF= Financial Score out of 100
T and f are values of weightage for technical and financial proposals respectively as
given in the Data Sheet.
Most Preferred Bidder (H-1).
For a particular package, a Consultant with a “particular Team” having the

maximumCombined score (S) shall be declared as the most preferred bidder(H-1).
In case work has to be awarded for multiple packages, award of work to a Consultant with “a
Particular Team” either as sole or as in JV/Association shall be limited to onepackage only. At
first, Consultants whobecome H-1 in one package each shall be assigned the respective
package. Then packages in which a Consultant with “a Particular Team” turns out to be the
most preferred bidder (H-1) in more than one package shall be considered. In case, a
Consultant with “a Particular Team” turns out to be the most preferred bidder (H-1) in more
than one package, the package which is to be awarded to this team of a consultant shall be
determined on the basis of least cost to <Executive Engineer, N.H. Division, Deoghar>considering
the Financial Quote of H-1 bidder and H-2 Bidder limited to those packages. Procedure to be
followed for awarding work based on QCBS including assessment of least cost to <Executive
Engineer, N.H. Division, Deoghar>under special circumstances i.e. When a Consultant with “a
Particular Team”turns out to be the most preferred bidder (H-1) in more than one package is
given at given at Annex-II.
6. Performance Security
The consultant will furnish within 15 days of the issue of Letter of Acceptance (LOA),
anunconditional Bank Guarantee equivalent to 10%of the total contract value from a
Nationalized Bank, IDBI or ICICI/ICICI Bank/Foreign Bank/EXIM Bank / Any Scheduled
Commercial Bank approved by RBI having a net worth of not less than Rs.1000 crore as per
latest Annual Report of the Bank.In the case of a Foreign Bank (issued by a Branch in India)
the net worth in respect of Indian operations shall only be taken into account. In case of
Foreign Bank, the BG issued by Foreign Bank should be counter guaranteed by any
Nationalized Bank in India. In case of JV, the BG shall be furnished on behalf of the JV or by
the lead member of the JVs for an amount equivalent to 10% of the total contract value to be
received by him towards Performance Security valid for a period of three years beyond the
date of completion of services, or end of civil works contract, whichever earlier. The Bank
Guarantee will be released by <Regional Officer, Ranchi>upon expiry of 3 years beyond
the
16
date of completion of services, or end of civil works contract, whichever earlier,
provided rectification of errors if any, found during implementation of the contract
for civil work and satisfactory report by <Executive Engineer, N.H. Division, Deoghar>in this
regard is issued. However, if contract is foreclosed / terminated by <Executive Engineer,
N.H. Division, Deoghar> at Inception Stage, with no fault of Consultant, Performance
Security shall be released within three months from date of foreclosure /
termination.
Further, in case where the bid of the successful consulting firm is less than 85% of the average
of all bids received, the successful consulting firm shall have to submit an Additional
Performance Security (APS) in the form of a Bank Guarantee for 30% of the differential value
between the successful bid and average of all the bids received. The BG shall be valid for a
period of [xx+2] months i.e. upto 2 months beyond the expiry of the Contract of [xx] months.
The other requirements of APS are same as those of Performance Security.
In the event the Consultant fails to provide the security within 15 days of date of LOA, it may
seek extension of time for a period of 15 (Fifteen) days on payment of damages for such
extended period in a sum of calculated at the rate of 0.05% (Zero Point Zero Five Percent) of
the Bid price for each day until the performance security is provided. For the avoidance of
doubt the agreement shall be deemed to be terminated on expiry of additional 15 days time
period.
Notwithstanding anything to the contrary contained in this Agreement, the Parties agree that
in the event of failure of theConsultant to provide the Performance Security in accordance with
the provisions of Clause 6.1 and 6.2 within the time specified therein or such extended period
as may be provided by the Authority, in accordance with the provisions of Clause 6.3, all
rights, privileges, claims and entitlements of the Consultant under or arising out of this
Agreement shall be deemed to have been waived by, and to have ceased with the
concurrence of the Consultant and the LoA shall be deemed to have been withdrawn by
mutual agreement of the Parties. Authority may take action to debar such firms for future
projects for a period of 1-2 year.
7. Penalty
The consultant will indemnify for any direct loss or damage that accrue due todeficiency in
services in carrying out Detailed Project Report. Penalty shall be imposed on the consultants
for poor performance/deficiency in service as expected from the consultant and as stated in
General Conditions of Contract.
8. Award of Contract
The Client shall issue letter of award to selected Consultant and ask the Consultant to provide
Performance Security as in Para 6 above. If the selected Consultant fail to provide
performance security within the prescribed time or the Consultant fail to sign the Contract
Agreement within prescribed time, the Client may invite the 2nd highest ranking bidder
Consultant and follow the procedure outlined in Para 8 and 9of this Letter of Invitation.
9. Signing of Contract Agreement

17
After having received the performance security and verified it, the Client shall invite
the selected bidder for signing of Contract Agreement on a date and time convenient
to both parties within 15 days of receipt of valid Performance Security.
10. The Client shall keep the bidders informed during the entire bidding process and
shall host the following information on its website:
i) Notice Inviting Tender (NIT)
ii) Request For Proposal (RFP)
iii) Replies to pre-bid queries, if any
iv) Amendments/corrigendum to RFP
v) List of bidders who submitted the bids up to the deadline of submission
vi) List of bidders who did not pass the eligibility requirements, stating thebroad
deficiencies
vii) List of bidders who did not pass the Technical Evaluation stating the reasons.
viii) List of bidders along with the technical score, who qualified for opening the financial
bid
ix) Final Score of qualified bidders
ix) Name of the bidders who is awarded the Contract
11. It is the <Executive Engineer, N.H. Division, Deoghar> policy that the consultants observe
the highest standard of ethics during the selection and execution of such contracts. In
pursuance of this policy, the <Executive Engineer, N.H. Division, Deoghar>:
(a) Defines, for the purpose of this paragraph, the terms set forth below as follows:
(i) “corrupt practice” means the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence the action of a public official in the
selection process or in contract execution;
(ii) “fraudulent practice” means a misrepresentation or omission of facts in order to

influence a selection process or the execution of a contract;
(iii) “collusive practices” means a scheme or arrangement between two or more

consultants with or without the knowledge of the Client, designed to establish
prices at artificial, non-competitive levels;
(iv) “coercive practices” means harming or threatening to harm, directly or

indirectly, persons or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(b) will reject a proposal for award if it determines that the Consultant
recommended for award has, directly or through an agent, engaged in corrupt,
fraudulent, collusive or coercive practices in competing for the contract in
question;
(c) will declare afirm ineligible, either indefinitely or for a stated period of time, to
be awarded a contract if it at any time determines that the firm has engaged in
corrupt or fraudulent practices in competing for, or in executing, a contract; and
(d) will have the right to require that a provision be included requiring consultants
to permittheEmployer toinspecttheir accountsandrecordsrelatingtothe
performanceofthecontractandtohavethemauditedbyauthorized representatives
18
of Employer.”
12. Confirmation
We would appreciate you informing us by facsimile/e-mail whether or not you will

submit a proposal.
Thanking you.
Yours Sincerely,
Executive Engineer,
N.H. Division, Deoghar
Encl. as above
19
ANNEX-1
Details of the stretch proposed for DPR preparation
<Consultancy Services for DPR Preparation for widening to 2-Lane with paved shoulder from Km
0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode including Bridges, Land Acquisition,
Forest Clearance and Utility Shifting etc.>
S. NH No. Section State TentativeLength(in Package No.

No. km)
1 2 3 4 5 6
1 133A From Km 0.00 to 41 Jharkhand 41 I
20
ANNEX-II
Procedure of Awarding Work based on QCBS including Assessment of Least
Cost to<Ministry of Road Transport & Highways, represented byRegional
Officer, Ranchi>under Special Circumstances i.e. When a Consultant with a
particular teambecomes H-1 bidder in more than one package
A Consultant with a particular Team can apply for any number of packages with one
team. However, Award of work to a Consultant with “a Particular Team” either as sole or as
in JV/Association shall be limited to one package only. Following procedure shall be followed
for the selection of the most preferred bidder for the consultancy assignment:
1. At first, Consultants who become H-1 in one package each shall be assigned the
respective package. Then packages in which a Consultant with “a Particular Team”
turns out to be the most preferred bidder (H-1) in more than one package shall be
considered. In case, a Consultant with “a Particular Team” turns out to be the most
preferred bidder (H-1) in more than one package, the package which is to be awarded
to this team of a consultant shall be determined on the basis of least cost to<Ministry
of Road Transport & Highways, acting through state RCD, Jharkhand>considering the
Financial Quote of H-1 bidder and H-2 Bidder limited to those packages which shall be
worked out as per procedure illustrated with an example as mentioned below.
2. Suppose there are 8 packages namely Package-1, Package-2, Package -3, Package-4,
Package -5, package -6, package-7 and Package-8 respectively. It is also assumed that
10 consultants namely P, Q, R, S, T, U, V, W, X and Y has applied for these packages. It
is also assumed that three Consultants namely P, R and U has applied with two Teams
and the remaining Consultants have applied with only one team. It is also assumed
that the following is the position of various firms after opening of the Financial
proposals (and after arithmetic corrections if any of the Financial bids) of the
packages and after applying QCBS
H-1 H-2 H-3 H-4 H-5 H-6

Package no. Name of Consultantsand Financial Quotes (Rs in lakhs)
Package-1 P (team-1) Q W X T Y
230 lakhs 200 lakhs 240 lakhs 220 lakhs 200 lakhs 230 lakhs
Package-2 V U(team-1) X P (team-2) T Y
Package-3 V P(team-1) U(team-1) R (team-2) X Y
Package-4 R (team-1) T U (team-2) P (team-2) Y X
Package-5 R (team-1) V S U(team-2) W T
Package-6 Q T S P (team-2) W U (team-2)
Package-7 R (team-1) U (team-1) Q S W Y
Package-8 V R(team-1) W S P (team-1) Y
The different packages shall be awarded to consultants as mentioned below:
Step-1:
21
In this case, Consultants P (team-1) and Q are the H-1 in only one package each
namely package-1 and package-6 respectively. Consultant V is H-1 in 3 packages
namely Package-2, Package-3 and Package-8 respectively. Consultant R (team-1) is H-
1 in 3 packages namely Package-4, Package-5 and Package-7 respectively. Since
Consultant P (team-1) is H-1 in Package-1 only and Consultant Qis H-1 in Package-6
only, Consultant P (team-1) shall be awarded Package-1 and Consultant Q shall
be awarded Package-6.
Step-2:
After Consultant P (team-1) is awarded Package-1 and Consultant Qis awarded
Package-6, the scenario for the remaining 6 packages is as given below .P (team-
1) and Q occurring anywhere else stands deleted as they have already been awarded
one work each
H-1 H-2 H-3 H-4 H-5 H-6

Package No. Name of Consultantsand Financial Quotes (Rs in lakhs)
Package-2 V U(team-1) X P (team-2) T Y
Package-3 V U(team-1) R (team-2) X Y
200 lakhs 250 lakhs 230 lakhs 220 lakhs 200 lakhs
Package-4 R (team-1) T U (team-2) P (team-2) Y X
Package-5 R (team-1) V S U (team-2) W T
Package-7 R (team-1) U (team-1) S W Y
Package-8 V R(team-1) W S Y
Consultant V shall be awarded only one package out of the 3 packages for which it is H-1
namely Package-2, Package-3 and Package-8 respectively. Similarly Consultant R (team-1)
shall be awarded only one package out of the 3 packages for which it is H-1 namelyPackage-4,
Package-5 and Package-7 respectively. The determination of package to be awarded to
Consultant V and Consultant R (team-1) shall be worked out in a single step (i.e. one at a time)
.New H-1 for the remaining packages (4 packages) shall be worked out only after
determination of packages to be awarded to the H-1 bidders at this stage [i.e. Consultant V
and R (Team-1) in the instant case] in one step . Determination of Package to be awarded to
each of Consultant V and Consultant R (team-1) shall be worked out as follows
(i) AftertheawardofPackage-1toConsultant–P(team-1)andPackage-6to Consultant –Q

and also considering that a Consultant with a particular team can be awarded only
one work, the details of H-1 and H-2 / New H-2in the remaining 6 packages
areas mentioned below .Since V is H-1 in more than one package and shall
be awarded one of these packages, V has been deleted from all other
packages .Similarly, since R(Team-1)in more than one package and shall be
awarded one of these packages, R (Team-1)has been deleted from all other
packages
(ii)
22
H-1 H-2 / NewH-2 Remarks
Package-2 V U(team-1)
240 lakhs 210 lakhs
Package-3 V U(team-1) SinceConsultantP (Team-1)isawarded
200 lakhs 250 lakhs Package-1,ConsultantU(team-1)becomes the
new H-2
Package-4 R (team-1) T
250 lakhs 220 lakhs
Package-5 R (team-1) S
220 lakhs 260 lakhs
Package-7 R (team-1) U (team-1)
200 lakhs 220 lakhs
Package-8 V W Consultant-R(team-1) has not been consideredas
H-2 since Consultant –C (team-1) is to be
190 lakhs 220 lakhs
awarded one package out of the packages 4,5 and
7 in which it is H-1. Hence Consultant – W is the
new H-2
(ii) Package to be awarded to Consultant –V who is H-1 in three packages namely

Package -2, 3 and 8 respectively shall be determined on the basis of least cost to
<Ministry of Road Transport & Highways>considering the Financial Quote of H-1
bidder and H-2 Bidder limited to those packages The situation for leastcost
to<Ministry of Road Transport & Highways>shall be when the firm with Consultant –
G is awarded the package for which Financial Bid of second ranked team (H-2)
minus Financial Bid of the first ranked team (H-1) is maximum. The same is
illustrated as given below
H-1 H-2/NewH- Financial Bid of H-2/New Remarks

2 H-2 minusFinancial Bid of
H-1
Package-2 V U(team-1) 210-240 = (-) 30 lakhs
240 lakhs 210 lakhs
Package-3 V U(team-1) 250 – 200 = (+) 50 H-2 minus H-1
lakhs isMaximum. Hence
200 lakhs 250 lakhs
Consultant V shall be
awarded Package-3
Package-8 V W 220–190=(+)30
lakhs
23
In a similar way, Package to be awarded to Consultant – R (team-1) who is H-1 in three
packages namely Package -4, 5 and 7 respectively shall be determined as illustrated
below:
H-1 H-2/NewH-2 Financial Bid of H-2/New H- Remarks

2 minusFinancial Bid of H-1
Package-4 R (team-1) T 220-250 = (-) 30 lakhs
250 lakhs 220 lakhs
Package-5 R (team-1) S 260 – 220 = (+) 40lakhs H-2 minus H-1
isMaximum.
220 lakhs 260 lakhs
HenceConsultant – R
(team-1)shall be
awardedPackage- 5
Package-7 R (team-1) U (team-1) 220–200=(+)20lakhs

200 lakhs 220 lakhs
Step-3
(i) After the award of the above mentioned 4 packages namely, Package-1 to
Consultant–P (team-1), Package -6 to Consultant –Q, Package -3 to Consultant –V,
Package -5 to Consultant –R (team-1) and also considering that a Consultant with a
particular team can be awarded only one work,the details of new H-1 and New H-
2in the remaining 4 packages are as mentioned below
H-1 (NewH-1) H-2(NewH-2) Remarks

Package-2 U(team-1) X SinceConsultantVisawardedPackage-
3,Consultant U (team-1) becomes the new H-
210 lakhs 240 lakhs
1 and Consultant X becomes the new H-2
Package-4 T U (team-2) SinceConsultant-R(team-1)isawardedPackage-
5,ConsultantTbecomesthenew H-1 and
220 lakhs 240 lakhs
Consultant U (team-2) becomes the new H-2
Package-7 U (team-1) S SinceConsultantR(team-1)isawardedPackage-5
, Consultant U (team-1) becomes the new H-
220 lakhs 255 lakhs
1 and Consultant S becomes the new H-2
Package-8 W S SinceConsultantVisawardedPackage-
3,ConsultantWbecomesthenewH-
220 lakhs 240 lakhs
1andConsultant S becomes the new H-2
(ii) ConsultantTisthenewH-1foronlyonepackagenamelyPackage-4.SimilarlyConsultant W
is the new H-1 for only one package namely Package-8. Accordingly Package- 8 shall
be awarded to Consultant–W and Package -4 shall be awarded to Consultant–T.
24
Step-4:
Consultant U (team-1) is the new H-1 for package- 2 and Package-7 respectively and
Consultant U (team-1) shall be awarded only one package out of this 2 packages. Package to
be awarded to Consultant –U (team-1) shall be determined as illustrated below
H-1 H-2/NewH-2 Financial Bid of H-2/New Remarks

H-2 minusFinancial Bid of
H-1
Package-2 U(team-1) X 240-210 =(+)30lakhs
210 lakhs 240 lakhs
Package-7 U (team-1) S 255 – 220 = (+) 35lakhs H-2 minus H-1 isMaximum.
HenceConsultant – U (team-
220 lakhs 255 lakhs
1)shall be awardedPackage- 7
Step-5 :
(i) After the award of the above mentioned 7 packages namely, Package-1 to
Consultant–P (team-1) , Package -6 to Consultant –Q, Package -3 to Consultant –V,
Package -5 toConsultant –R (team-1), Package-4 to Consultant -T, Package -8 to
Consultant-W, package-7 to Consultant –U (team-1) team and also considering that a
Consultant with a particular team can be awarded only one work , the details of new
H-1 and / New H-2 in the remaining package i.e. package -2 is as mentioned
below
H-1 (NewH-1) H-2 (NewH-2) Remarks

Package-2 X A (team-2) Since Consultant V is awarded Package-3
andConsultant U (team-1) is awarded package- 7 ,
240 lakhs 220 lakhs
Consultant X becomes the new H-1 and Consultant
P(team-2) becomes the new H-2
(ii) Consultant X is the new H-1 for only one package namely Package-2. Accordingly,
Package -2 shall be awarded to Consultant –X.
3. Thusaspertheabovementionedprocedurethe8packagesareawardedtothe following
Consultant at the Financial Quoted (after arithmetic Corrections) by them for
the respective packages
Package No. Name of Consultants awardedpackages

Package-1 Consultant- P (team-1)
Package-2 Consultant- X
Package-3 Consultant-V
Package-4 Consultant- T
Package-5 Consultant- R (team-1)
Package-6 Consultant- Q
Package-7 Consultant-U (team-1)
Package-8 Consultant-W
25
DATA SHEET
I(References to corresponding paragraphs of LOI are mentioned alongside)
1. The Name of the Assignment and description of project as mentioned in Annex-

I (Ref. Para 1.1)
(The Name of project and Package No. should be indicated in the format given in the
technical proposal)
2. The name of the Client is :< Regional Officer, Ranchi, Ministry of Road Transport &
Highways/State>
3. Duration of the Project:180 days
4. Date, Time and Venue of Pre-Proposal Conference
Date: <09.09.2024>
Time: <11.30AM>
Venue: <Nandi Villa (1st Floor) 199/c, Vidayala Marg, Road No.1, Ashok Nagar,
Ranchi-02>
5 The Documents are:
i. Appendix-I: Terms of Reference (TOR)
ii. Appendix-II Formats for Proof of Eligibility
iii. Appendix-III: Formats for Technical Proposal
iv. Appendix-IV: Formats for Financial Proposal
v. Appendix-V: Detailed Evaluation Criteria
vi. Appendix –VI Draft Contract Agreement
vii. Appendix –VII DPR Checklist
viii. Appendix –VIIII Sample Executive Summary
(Ref. Para 2.1)
6. Deleted
7. Tax and Insurance (Ref. Para 3.3.2)
(i). The Consultants and their personnel shall pay all taxes (including Goods
&servicetax), custom duties, fees, levies and other impositions levied under
the laws prevailing seven days before the last date of submission of the bids.
The effects of any increase / decrease of any type of taxes levied by the
Government shall be borne by the Client / Consultant, as appropriate.
(ii). Limitations of the Consultant’s Liability towards the Client shall be as

perClause3.4 of Draft Contract Agreement
(iii). Therisk and coverage shall be as per Clause 3.5 of Draft Contract Agreement.
26
8. Deleted
9. Deleted
10. The date, time and Address of proposal submission are
Date <20.09.2024>
Time <4.30PM>
Address <Regional Office, MoRT&H, Nandi Vill (Ist Floor),199/c,

Vidyala Marg, Road No.1, Ashok Nagar, Ranchi-02>
(Ref. Para 4.4)
11. Proposal Validity period (Number of days): 120 days (Ref. Para 4.5)
12. Evaluation criteria: (Ref. Para 3 & 5)
First stage evaluation – eligibility requirement. (Ref. Para 3.1 & 5.1)
Table-1: Minimum Eligibility Requirements
Sr.No. MinimumexperienceandperformanceofPreparation of DPR of Highways / Annual

Bridges in the last 7 years(NH/SH/Equivalent) (for past performance average
attach undertaking for any litigation history/ and arbitration). turnover
1 AFirm applying for a package should have Experience of preparation of Annual average
Detailed Project Report of two/four/six lane / Feasibility of Two/ four/ six lane turnover for last
projects of aggregate length equal to the indicative length of the package (i.e. 5 years of the
100km if the indicative length of the package is 100 km). Firm should have firm should be
also prepared DPR for at least one project of 2/4/6laning of minimum 40% of equal to or
the indicative length of thepackage (i.e. 40 km if the indicative length of more than
thepackage is 100 km )or Feasibility Study of two/four/six laning of minimum Rs.5.00
60% of the indicative length of the package (i.e. 60 km if the indicative length Crores.
of the package is 100 km )
Note: The experience of a firm in preparation of DPR for a private
concessionaire/contractor shall not be considered.
(i) The sole applicant shall fulfil all the requirements given in Table-1.
(ii) In case of JV, the Lead Partner should fulfil at least 75% of all eligibility
requirementsandtheotherpartnershall fulfil atleast50%ofalleligibility
requirements.
(iii) If the applicant firm has / have prepared the DPR/FS projects solely on its
own,100%weightage shall be given. If the applicant firm has prepared the
DPR/FS projects as a lead partner in a JV, 75% weightage shall be given. If the
applicant firm have prepared the DPR projects as the other partner (not lead
partner) in a JV 50% weightage shall be given. If the applicant firm have
prepared the DPR/FS projects as an associate,25% weightage shall be given.
(iv) Similar project means 2/4/6 lane as applicable for the project for which RFP
is invited. For 2-lane projects experience of 4/6 lane also to be considered
with a multiplication factor of 1.5. Experience of 4/6 lane shall be considered
interchangeably for 4/6 laning projects. For 4/6 laning projects, experience of
27
2 lane will be considered with a multiplication factor of 0.4, but only for those
2 lane projects whose cost of consultancy services was more than Rs.1.0 crore
Second stage technical evaluation (Refer 5.2)
S.No. Description Points

1 Firm's relevant experience in last 7 years 40
Material testing, survey & investigation, equipment and software proposed to
2 20
be used
3 Qualification and Relevant experience of the proposedkey personnel 40
Total 100
Further break-up of each criteria has been detailed out below:
A. Firm's relevant experience in last 7 years (40)

For standard highways, the following is the break-up:
S.No. Description Maximum Sub-

Points Points
1 Specific experience of the DPR consultancy related to the assignment for 20
eligibility
1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6 lane projects 10
1.1.1 More than the indicative Length of the package applied for 8
1.1.2 More than 2 times the indicative length of the package applied for 9
1.2 DPR for 2/4/6 laning projects each equal to or more than 40 % of indicative 10
length of a package applied for (or Feasibility Study for 2/4/6 laning projects
each equal to or more than 60 % of indicative length of a package applied for)
1.2.1 1 project 8
1.2.2 2 projects 9
1.2.3 ≥3 projects 10
2 DPR of Bridge having length more than 200 m 5
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3
2.4 4 bridges 4
2.5 ≥5 bridges 5
3 Specific experience of firms in terms of turnover 5
3.1 Firm’s Average Turnover of last 5 years >50 crore 5
3.2 Firm Average Turnover of last 5 years
20 - 50 crore 4
3.3 Firm Average Turnover of last 5 years
>5but < 20 crore 3
4 Highway Professionals * working with the firm 10
4.1 <10 nos. 0
28
Points Points
4.2 10-20 nos. 8
4.3 >20-30 nos. 9
4.4 >30 nos. 10
*The professionals who possess degree in Civil Engineering/Transport Planning/Transport Economics/Traffic
Management/Geology/Environment Science or Engineering and 8 years Experience in highway/bridge/tunnel
with employment in the firm for more than one year. The current Employment Certificate shall be uploaded by
Key Personnel on INFRACON.
For special projects such as special bridges, tunnels and expressways that
require specialized capabilities and skill sets, the following is the break-up:

Points Points
1 Specific experience of the DPR consultancy related to the assignment for 15
eligibility
1.2 DPR for 2/4/6 laning projects each equal to or more than 40 % of indicative 7
length of a package applied for (or Feasibility Study for 2/4/6 laning projects
each equal to or more than 60 % of indicative length of a package applied
for)
1.2.1 1 project 5
1.2.2 2 projects 6
1.2.3 ≥ 3 projects 7
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3
2.4 4 bridges 4
2.5 ≥ 5 bridges 5
3.2 Firm Average Turnover of last 5 years 20-50 crore 4.5
3.3 Firm Average Turnover of last 5 years >5 but <20 crore 4
4 DPR for special category projects (Special bridges/ tunnels or expressways,
whichever applicable). It is to be noted that either 4.1 or 4.2 shall be
applicable, and not both.
4.1 DPR of number of special bridges/ tunnels (if applicable) 5
4.1.1 1 project 1
4.1.2 2 projects 2
4.1.3 3 projects 3
4.1.4 4 projects 4
29
Points Points
4.1.5 ≥5 projects 5
4.2 Aggregate length of DPR/ Feasibility study for expressways 5
4.2.1 Upto 50km 2
4.2.2 50km to 100km 3
4.2.3 100km to 150km 4
4.2.4 > 150 Km 5
5.1 <10 nos. 0
5.2 10-20 nos. 8
5.3 >20-30 nos. 9
5.4 >30 nos. 10
Management/Geology/Environment Science or Engineering and 8 yearsExperience in highway/bridge/tunnel
Note: In case feasibility study is a part of DPR services the experience shall be counted in DPR
only. In case bridge is included as part of DPR of highway the experience will be (1) and (2)
B. Material testing, survey and investigation, equipment and software

proposed to beused (20)

Points Points
1 Availability of Material Testing Facilities with persons/resources having 3
operational skills of the equipment
1.1 Owned* (Available In House) 3.00
1.2 Outsourced (Hire basis/Through Associate) 2.25
* Shall be ascertained through the ownership evidence uploaded on INFRACON in regard to major equipments
required for testing of materials to be used for construction of Highway Project.
2 Availability of Field Investigation Facilities with persons/resources having 2
2.1 Owned** (Available In House) 2.00
** Shall be ascertained through ownership evidence uploaded on INFRACON for construction of Highway
Project.
3 Availability of Office Equipment and Software with persons/resources having 3
3.1 Owned*** (Available In House) 3.00
*** Shall be ascertained through ownership evidence uploaded on INFRACON for key hardware/software
required for Highway consultancy assignment.
4 Experience in LiDAR or better technology for topographic survey 5
(Infrastructure sector)
4.1 1project 1
30
Points Points
4.2 2 projects 2
4.3 3 projects 3
4.4 4 projects 4
4.5 ≥ 5 projects 5
5 Experience in using GPR and Induction Locator or better technologies for 4
detection of sub-surface utilities (Infrastructure sector)
5.1 1project 1
5.2 2 projects 2
5.3 3 projects 3
6 Experience in digitization of cadastral maps for land surveys 3
6.1 Area upto 100 ha 1
6.2 Area between 100-500 ha 2
6.3 Area > 500 ha 3
Note: The experience of firm in Lidar or equivalent technology, GPR and Induction
Locator or equivalent technologies and Experience in digitization of cadastral maps for
land acquisition shall be supported by experience certificate. The experience of a firm
in Lidar or equivalent technology, GPR and Induction Locator or equivalent
technologies and Experience in Digitization of cadastral maps for land acquisition for a
private concessionaire/contractor shall be considered only if the experience
certificate is authenticated by the concerned competent Government
department/authority. In case of overseas experience the weightage to be assigned to
the certificate for experience in use of the equipment, a self-certificate followed by the
client certificate may be accepted.
C. Qualification and relevant experience of the proposed key personnel(40)
The weightage for various key staff is as under:
C-1 Normal Highway Project:
S.No. Key personnel Points

1 Team Leader cumSenior Highway Engineer 12
2 Senior Bridge Engineer 10
3 Highway cum Pavement Engineer 10
4 Traffic / Road Signage / Marking and Safety Expert 8
Total 40
C-2 Standalone Bridge Project:
S. No. Key personnel Points

1 Team Leader cum Senior Bridge Engineer 12
3 Bridge Structural Engineer 10
31
4 Material cum Geotechnical Engineer -Geologist 8
Total 40
C-3 Standalone Tunnel Project:

1 Team Leader cum Senior Tunnel Expert 12
2 Tunnel Design Expert 10
3 Senior Geotechnical Engineer 10
4 Senior Geophysicist 8
Total 40
The number of points assigned during the evaluation of qualification and competence of key
staff are as given below:

Points Points
1 General Qualification 25
1.1 Essential education qualification 20
1.2 Desirable education qualification 5
2 Relevant experience and adequacy for the project 70
2.1 Total professional experience 15
2.2 Experience in Highway/Bridge/Tunnel Projects 25
2.3 Experience in Similar Capacity 30
3 Employment with the Firm 5
3.1 Less than 1 Year 0
3.2 1 year 3
3.3 Add 0.5 marks for each subsequent year subject to maximum of 2 marks
Detailed evaluation criteria which is to be used for evaluation of technicalbids

is as indicated at Appendix-V.
The Consultant should carryout self-evaluation based on the evaluation criteria

at Appendix-V. While submitting the self-evaluation along with bid, Consultant
shall make references to the documents submitted in their proposal which
have been relied upon in self-
evaluationResultoftechnicalevaluationshallbemadeavailableonthewebsitegivin
g opportunity to the bidders to respond within 7 days in case they have any
objection
Third stage – Evaluation of Financial proposal
Financial Proposals of all Qualified Consultants in accordance with clause 5.2 and 5.3
of Letter of Invitation shall be opened.
The consultancy services will be awarded to the consultant scoring highest marks in
combined evaluation of Technical and Financial proposals in accordance with clause
1.3 and 5.4 hereof.
32
The Factors are:
The weight given to Technical Proposal (T) =0.70.The weight given to Financial
Proposal (f) =0.30
13. The common currency is “Indian Rupee”. (Ref. Para 3.3.3)
Consultant have to quote in Rupees both for domestic Consultant as well as

ForeignConsultants
14. Commencement of Assignment (Date, Location): The Consultants shall commence

theServices within fifteen days of the date of effectiveness of the contract at locations
as required for the project stretch stated in TOR. (Ref. Para 1.2 of LOI and 2.3 of
GCC/SC)
33
APPENDIX-I
TERMS OF REFERENCE (TOR)
(Ministry of Road Transport & Highways, represented by Regional

Office, MoRTH)
Consultancy Services for <DPR Preparation for widening to 2-Lane with paved shoulder
from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode including Bridges,
Land Acquisition, Forest Clearance and Utility Shifting etc.e and Utility Shifting etc. >
Terms of Reference for Consultancy Services (TOR)
1. General
The<Executive Engineer, N.H. Division, Deoghar>has been entrusted with the

assignment of<Consultancy Services for DPR Preparation for widening to 2-Lane with
paved shoulder from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode
including Bridges, Land Acquisition, Forest Clearance and Utility Shifting etc. Executive
Engineer, N.H. Division, Deoghar now invites proposal from Technical consultants for
carrying out detailed project report as per details given in Annexure-1.
<Executive Engineer, N.H. Division, Deoghar will be the employer and executing agency for
the consultancy services and >will be the employer and executing agency for
theconsultancy services and the standards of output required from the appointed
consultants are of international level both in terms of quality and adherence to the
agreed time schedule.The consultancy firm will solely be responsible for submission
of quality work in stipulated period.
Ministry has recently awarded works of consultancy services for construction of ROBs
for replacing level crossings in various states. In case a level crossing exists in a
project reach, consultant is required to co-ordinate with those consultants and
finalize the alignment & configuration of road accordingly. However, if the same is not
covered in the above assignment of DPR/feasibility study awarded by Ministry, the
consultant under this assignment shall be responsible for preparing DPR for such
level crossings.
2. Objective
The main objective of the consultancy service is to establish the technical, economical,
and financial viability of the project and prepare detailed project reports for
rehabilitation and upgrading of the existing road to <2-lane with paved shoulder
configuration.
The viability of the project shall be established taking into account the requirements
with regard to rehabilitation, upgrading and improvement based on highway design,
pavement design, provision ofservice roads wherever necessary, type ofintersections,
rehabilitation and widening of existing and/or construction of new bridges and
structures, roadsafetyfeatures,quantitiesofvariousitemsofworksandcostestimatesand
economic analysiswithin thegiven time frame.
The Detailed Project Report (DPR) would inter-alia include detailed highway design,
design of pavement and overlay with options for flexible or rigid pavements, design of
34
bridges and
crossdrainagestructuresandgradeseparatedstructures,designofserviceroads,
quantities of various items, detailed working drawings, detailed cost estimates,
economic and financial viability analyses, environmental and social feasibility, social
and environmental action plans as appropriate and documents required for tendering
the project on commercial basis for international / local competitive bidding.
The DPR consultant should ensure detailed project preparation incorporating aspects
of value engineering, quality audit and safety audit requirement in design and
implementation. The Consultant shall ensure to carry out Road Safety Audit at various
stages as per supplement-III (Additional Requirement for Safety Audit) of TOR.
The consultant should, along with Feasibility Report, clearly bring out through
financial analysis the preferred mode of implementation on which the Civil Works for
the stretches are to be taken up. The consultant should also give cost estimates along
with feasibility report/ detailed Project Report.
If at inception stage or feasibility stage, employer desires to terminate the contract,
the contract will be terminated after payment up to that stage.
3. Scope of Services
The general scope of services is given in the sections that follow. However, the entire
scope of services would, inter-alia, include the items mentioned in the Letter of
Invitation, terms of reference, general contract and any supplements and appendices
to these documents.
RoW and Land related aspects
The Right of Way norms for National Highways should be as under:
(i) Expressways 90 m
(ii) Economic Corridors and major National Highways requiring provisions for Service Roads 70 m
and planned for expansion to 8-lanes
(iii) National Highways with planed capacity to 6-lane Configuration 60 m
(iv) National Highways with planned capacity to 4-lane 45 m
(v) NH with planned capacity to two-lane + PS configuration requiring provision of Service 30 m
Roads
In case of up-gradation of an existing two lane Highway to a 4/6/8 lane

configuration,a comparative cost-benefit analysis shall necessarily be carried out
while recommending development of existing route/alignment vis-a-vis alternate
option of a green –field alignment. While carrying out the cost benefit analysis of both
the options, the following factors shall be considered:
(i) Extant of land acquisition and the associated costs;
(ii) Number of structures required to be acquired along their extant and costs.
(iii) The quantum of utilities and costs required for their shifting.
(iv) The extent of tree –felling and the associated cost & time for obtaining the
requisite permissions.
However, green-field option may not be resorted to in cases where growth of traffic is
such that ultimate capacity does not require widening beyond 4 lanes in future.
In case the green field alignment option works out to be a preferred option, then-
(i) Entire ROW (60m -70m) may be acquired for a maximum capacity of 8 lane main
carriage way with provision for service roads.
(ii) Initially 4 lane carriage-way with4lane structures shall be developed with additional
35
land left in the median for future expansion.
(iii) The highway shall have provision for service roads in inhabited areas, preferably of 10
mtrs width, with maximum access –control for the main carriage way.
(iv) Access to the towns/cities/establishments located on the existing National Highway,
may be provided through spurs from the green field route.
All efforts shall be made to avoid any road alignment through National Parks and
Wildlife Sanctuaries, even if it requires taking a longer route / bypass. However,
where it becomes absolutely unavoidable and necessary to keep the alignment
through such reserve forest / restricted areas, land would be acquired with RoW
of not more than 30 mtrs.
Similarly, though it may be difficult, while determining the alignment for any bypass,
efforts be made to see if these could be along the revenue boundaries of two
revenue estates thereby minimizing the compulsions of land owners / farmers for
cross-overs to the other side. In case such an alignment is not found feasible, it
should be ensured that access to common facilities for the local people (e.g.
schools, Healthcare facilities etc.) is maintained only on one side of the alignment,
thereby minimizing the need forcross-over for day-to-day life.
Protection of the acquired RoW against any possible encroachments is extremely

important. Boundary stones be provided at the end of the RoW as per provisions
of IRC:SP:84 and also supplemented as per Circular dated 08.12.2015 issued
by
<Executive Engineer, N.H. Division, Deoghar>. The boundary pillars alone, which are
subject to removal with passage of time, may not be enough to save against
encroachments. As such, the typical cross-section of a Highway Road is being re-
visited separately with the intention of providing permanent features in this behalf.
For a typical RoW of 60 mtrs, starting from one end, these will require the following:
(a) Use barricading of the RoW with plantation of hedge-like species (Ficus / Poplars)
within a 3m wide strip area, dug up to 0.6 to 0.9 mtrs, of which 2.0 mtrs to serve as a
Utility Corridor.
(b) Provision of a Service Road (along the inhabited area) with its drainage slope towards
the drain / area reserved for Strip Plantation, for a width of 9.0 mtrs.
(c) Earmark width of 1.5 mtrs for construction of a drain so as to be able to capture the
rainwater flow from the Service Road (wherever provided) and the main carriageway.
(d) Three lane with paved shoulders: Main carriageway – 10.5 mtrs, paved shoulder – 2.5
mtr and earthen shoulder – 1.5 mtr.
(e) Median – 5.0 mtrs (effective width 4.5 m), and
(f) A Mirror Image on the other end.
With regard to land acquisition, tree felling, utility shifting across the alignment,
Ministry’s Guidelines issued vide letter no. NH -15017/21/2018-P&M dated 10th
May, 2018, or any amendment thereof,may be adhered to.
Provisions of short bypasses, service roads, alignment corrections, improvement of

intersections shall be made wherever considered necessary, practicable and cost
effective. However, bypasses proposals should also be considered, wherever in urban
areas, improvement to <lane> of the existing road is not possible.
36
Role and Responsibilities at different stages of Land Acquisition
The Consultant in the process of his deliverables, is expected to:
(i) To delineate and propose the most optimal alignment and take care of geometrics of
the road to meet safety parameters while finalizing the DPR;
(ii) Identify and avoid (to the extent feasible) all such structures(religious structures,
public utilities cremation grounds, private structures) in the RoW of the road project
that could become major hindrances at the time of project execution;
(iii) Procure or create digitized, geo referenced cadastral/land revenue maps for the
purpose of land acquisition activities. Where state governments of local agencies have
already digitize cadastral maps, the consultant shall arrange to procure such maps.
The digitized map should exactly match the original map so that the dimensions and
area of plots can be extracted from the map itself.
(iv) Co-ordinate collection of all relevant land revenue records (including Khasra maps,
Khatiyan, Jamabandi etc.) from the local land revenue administration office required
for preparation of Draft notification under Section 3A of the NH Act.
(v) Identify and list all land parcels that need to be acquired as part of project road.
Conduct Joint measurement survey in conjunction with CALA, the Executing Ministry
of Road Transport & Highways, acting through state RCD, Jharkhand, Regional Office,
MoRTH and the Land Revenue Department to verify land records.
(vi) Assist the CALA and the Project Executing Ministry of Road Transport & Highways,
acting through state RCD, Jharkhand, Regional Office, MoRTH in preparation of
statutory notification under Sections 3A, the CALA during hearing of objections
received under Section 3C, recording of hearings and completion of this process,
preparation of draft notification under Section 3D and completion of the LA process at
every stage, timely publication of notifications and public notices in newspapers at
every stage;
(vii) Clear identification and preparation of an inventory of the assets attached to the land
under acquisition (e.g. Structures, trees, crops or any such assets which should be
valued for payment of compensation);
(viii) Co-ordination with offices of various departments like Land Revenue Office (or
Tehsil), Registrar office and other State departments (public works department,
horticulture department, forest department etc.) for evaluation of assets (Structures,
tree, crops etc.) attached to the land and liaison with respective State authority for
authentication of the valuation.
(ix) Prepare and inventory of all the utilities (electrical/water supply lines/gas pipelines
etc.–
(x) both linear and cross overs) and all such structures (religious structure, public
utilities, cremation grounds, private structures) in the RoW of the road project that
could become major hindrances at the time of project execution;
(xi) Carefully avoid location of any Flyover/VUP/elevated structure where a high tension
electricity line (66/132/220/400 KV etc.) is crossing over so as to avoid raising of
such line at such point, while designing the road projects;
(xii) Assist in demarcation of the acquired land and installation of the boundary
stones/pillars/peg makings along the RoW of the alignment;
(xiii) Identification of land parcels missed out from acquisition in the first round and assist
the Authority and the CALA in preparation of Draft Notification for acquisition of the
land under missing plots.
37
Approach to the provision and specifications for Structures:
The structures on roads viz. Bridges, ROBs (Road Over Bridges, and Flyovers), RUBs
(Road Under Bridges) etc. are designed for more than 50 years. It is difficult to
increase the width of the structures at a later date which may also have larger
financial implications apart from construction related issues in running traffic.
Therefore, it has been decided to keep provision for all the structures including
approaches comprising of retaining structures as 6-lane (length of such
approaches shall, in no case, be less than 30m on either side) on all the four-lane
highways except in the following cases (i) Reserve Forest (ii) Wild life Areas (iii)
Hilly Areas (iv) Urban Areas where site condition do not permit this.Wherever
elevated sections are designed through any inhabited areas, these should be six-
lane structures supported on single piers so that the road underneath serves as
effective service roads on bothsides.
Highway projects shall be designed for separation of local traffic especially for
Vulnerable Road Users (VRUs), for longitudinal movements and crossing
facilities through viaduct(s) located at convenient walking distance. Provision of
PUPs and CUPs with size of 7.0m x 3.0m, as specified in para 2.10 of the IRC
specifications, has proved to be insufficient keeping in view the increased use of
mechanization in agriculture practices. These structures do not support the easy
passage / crossing for the tractors with trolleys so often used for agricultural
operations. As traffic on cross roads is increasing day-by-day, it has been decided
to substitute the provision of Pedestrian Underpass (PUP) / Cattle Underpass
(CUP) [for para 2.10 of IRC specifies the dimensions of 7.0m x 3.0m] with aLVUP
with a minimum size of 12 (lateral clearance) x 4m (vertical clearance). Out of
12m lateral width, 2.5m width on one side shall be raised for pedestrian
sidewalks with grills to make pedestrian movement convenient and safe. A third
smaller dimension VUP-SVUP (4m*7m) for all cross roads carriageway width
lesser than 5.5m may also be considered. Thus VUPs would be of three grades
i.e.VUP-5.5mx20m ; LVUP-4mx12m ; and SVUP-4mx7m These structures shall be
located at the most preferred place of pedestrian / cattle / day-to-day crossings.
Depending on the site conditions, feasibility of clubbingthe crossing facilities
through service roads shall also be explored. Further, the bed level of these
crossings shall not be depressed as any such depression, in the absence of proper
drainage facilities becomes water-logged rendering the same unusable. Ideally,
the bed level of the crossings should be a bit higher with proper connectivity to a
drain, which could serve the drainage requirements of the main carriageway, the
underpass and the service road as well.
Wherever the alignment of 4-lane Highway road project is retained in-situ while
passing through inhabited areas (e.g. villages), it should be ensured that Service
Roads are provided on both sides of the carriageway, connected underneath with
a cross-over structure (VUP/LVUP/SVUP). Thus each habitation should
preferably have crossing facility at the highways with a vertical clearance of 4
mtrs.
To ensure that bypass once constructed serves the intended purpose during its life,
all the bypasses shall be well designed and access controlled. The entry / exit
from / to side roads shall be controlled such that they are grade separated at
major roads or at spacing not less than 5 kms. Side roads at closer spacing shallbe
connected to the service roads on either side and taken to major roads
forprovision of grade separatedinterchange.
38
The provision of embankments shall be kept minimum so as to save land as well as
earth which are scarce resources. This can be decided on case to case basis with due
deliberations. However, economic considerations may also be given due weightage
before deciding the issue.
The Consultant shall study the possible locations and design of toll plazaif applicable
to the project.Wayside amenities Land (minimum 5 acres, length and depth
preferably in the ratio of 3:2) shall also be acquired for establishment of Way-side
amenities at suitable locations at distances varying between 30 to 50 kms on both
sides of the Highway.The local and slow traffic may need segregation from the main
traffic and provision of service roads and fencing may be considered, wherever
necessary to improve efficiency and safety.
The Consultant will also make suitable proposals for widening/improvement of the
existing road and strengthening of the carriageways, as required at the appropriate
time to maintain the level of service over the design period. The Consultants shall
prepare documents for EPC/PPP contracts for each DPR assignment.
All ready to implement ‘good for construction’ drawings shall be prepared

incorporating all the details.
Environmental Impact Assessment, Environmental Management Plan and

Rehabilitation and Resettlement Studies shall be carried out by the Consultant
meeting the requirements of the lending agencies like ADB/ World Bank/JICA, etc.
Wherever required, consultant will liaise with concerned authorities and arrange all
clarifications. Approval of all drawings including GAD and detail engineering
drawings will be got done by the consultant from the Railways. However, if Railways
require proof checking of the drawings prepared by the consultants, the same will be
got done by<Executive Engineer, N.H. Division, Deoghar>and payment to the proof
consultant shall be made by <Executive Engineer, N.H. Division, Deoghar>directly.
Consultant will also obtain final approval from Ministry of Environment and Forest
for all applicable clearances. Consultant will also obtain approval for estimates for
shifting of utilities of all types from the concerned authorities and <Executive
Engineer, N.H. Division, Deoghar>. Consultant is also required to prepare all Land
Acquisition papers (i.e. all necessary schedule and draft 3a, 3A, and 3D, 3G
notification as per L.A. act) for acquisition of land either under NH Act or State Act.
The DPR consultant may be required toprepare the Bid Documents, based on the
feasibility report, due to exigency of the project for execution if desired by <Executive
Engineer, N.H. Division, Deoghar>.
Consultant shall obtain all types of necessary clearances required for implementation
of the project on the ground from the concerned agencies. The client shall provide
the necessary supporting letters and any official fees as per the demand note issued
by such concernedagenciesfromwhomtheclearancesarebeingsoughttoenable
implementation.
The consultant shall prepare separate documents for BoT as well as EPC contracts at
Feasibility stage / DPR stage. The studies for financing options like BoT, Annuity, EPC
will be undertaken in feasibility study stage.
The consultant shall be guided in its assignment by the Model Concession/ Contract
Agreements for PPP/ EPC projects, as applicable and the Manual of Specifications
and Standards for two/ four/ six laning of highways published by IRC (IRC:SP:73 or
IRC:SP:84 or IRC:SP:87, as applicable) along with relevant IRC codes for design of
long bridges.
39
The consultant shall prepare the bid documents including required schedules (as
mentioned above) as per EPC/ PPP documents. For that it is suggested that
consultant should also go through the EPC/PPP documents of ministry before
bidding the project. The Consultant shall assist the <Executive Engineer, N.H.
Division, Deoghar>and the Legal Adviser by furnishingclarifications as required for
the financial appraisal and legal scrutiny of the Project Highway and Bid Documents.
Consultant shall be responsible for sharing the findings from the preparation stages
during the bid process. During the bid process for a project, the consultant shall
support the authority in responding to all technical queries, andshall ensure
participation of senior team members of the consultant during all interaction with
potential bidders including pre-bid conference, meetings, site visits etc. In addition,
the consultant shall also support preparation of detailed responses to the written
queries raised by the bidders.
4. General
Primary Tasks
General Scope of Services shall cover but be not limited to the following major tasks
(additional requirements for Preparation of Detailed Project Report for Hill Roads
and Major Bridges are given in Supplement I and II respectively):
i. Review of all available reports and published information about the project road and
the project influence area;
ii. Environmental and social impact assessment, including such as related to cultural
properties, natural habitats, involuntary resettlement etc.
ii(a). Public consultation, including consultation with Communities located along the road,
NGOs working in the area, other stake-holders and relevant Governmentdepartments
at all the different stages of assignment (such as inception stage, feasibility stage,
preliminary design stage and once final designs are concretized).
iii. DetailedReconnaissance;
iv. Identification of possible improvements in the existing alignment and bypassing
congested locations with alternatives, evaluation of different alternatives comparison
on techno-economic and other considerations and recommendations regarding most
appropriate option;
v. TrafficstudiesincludingtrafficsurveysandAxleloadsurveyanddemand forecasting for
next thirty years;
vi. Inventory and condition surveys for road;
vii. Inventory and condition surveys for bridges, cross-drainage structures,
otherStructures, river Bank training/Protection works and drainage provisions;
viii. Detailed topographic surveys using LiDAR equipped with minimum engineering
grade system or any other better technology having output accuracy not less than (a)
specified in IRC SP 19 (b) Total Station (c) GPS/ DGPS. The use of conventional high
precision instruments i.e Total Station or equivalent can be used at locations such as
major bypasses, water bodies etc. where it may not be possible to survey using
LiDAR. Use of mobile / Aerial LiDAR survey is preferable.
ix. Pavement investigations;
x. Sub-grade characteristics and strength: investigation of required sub-grade and sub-
soil characteristics and strength for road and embankment design and sub soil
investigation;
xi. Identification of sources of construction materials;
xii. Detailed design of road, its x-sections, horizontal and vertical alignment and design of
embankment of height more than 6m and also in poor soil conditions and where
40
density consideration require, even lesser height embankment.Detailed design of
structures preparation of GAD and construction drawings and cross-drainage
structures and underpasses etc.
xiii. Identification of the type and the design of intersections;
xiv. Design of complete drainage system and disposal point for storm water
xv. Value analysis / value engineering and project costing;
xvi. Economic and financial analyses;
xvii. Contract packaging and implementation schedule.
xviii Stripplanindicatingtheschemeforcarriagewaywidening,locationofall existing utility
services (both over- and underground) and the scheme for their relocation, trees to
be felled, transplanted and planted and land acquisition requirements including
schedule for LA: reports documents and drawings
arrangementofestimatesforcutting/transplantingoftreesandshiftingof utilities from
the concerned department;
xix Develop 3D engineered models of terrain and elevation, as-is project highway,
proposed and project highway along with all features, currentand proposed
structures, current and proposed utilities and land acquisition plans.
xx To find out financial viability of project for implementation and suggest the preferred
mode on which the project is to be taken up.
xxi. Preparation of detailed project report, cost estimate, approved for
constructionDrawings, rate analysis, detailed bill of quantities, bid documents for
execution of civil works through budgeting resources.
xxii. Design of toll plaza and identification of their numbers and location and office cum
residential complex including working drawings
xxiii. Design of weighing stations, parking areas and rest areas.
xxiv. Any other user oriented facility en-route toll facility.
xxv. Tie-in of on-going/sanctioned works of MORT&H/ <Executive Engineer, N.H.
Division, Deoghar>/ other agencies.
xxvi. Preparation of social plans for the project affected people as per policyof the
lending agencies/ Govt. of India R&R Policy.
While carrying out the field studies, investigations and design, the development plans
being implemented or proposed for future implementation by the local bodies,
should be taken into account. Such aspect should be clearly brought out in the
reports and drawings.
Theconsultantshallstudythepossiblelocationsanddesignoftollplaza,wayside amenities
required and arboriculture along the highway shall also be planned.
The local and slow traffic may need segregation from the main traffic and provision
of service roads and physical barrier including fencing may be considered, wherever
necessary to improve efficiency and safety.
Standards and Codes of Practices
1. All activities related to field studies, design and documentation shall be done as per
the latest guidelines/ circulars of MoRT&H and relevant publications of the Indian
Roads Congress (IRC) and Bureau of Indian Standards (BIS). For aspects not covered
by IRC and BIS, international standards practices, may be adopted. The Consultants,
upon award of the Contract, may finalize this in consultation with <Executive
Engineer, N.H. Division, Deoghar>and reflect the same in the inception report.
2. All notations, abbreviations and symbols used in the reports, documents
41
anddrawings shall be as per IRC:71.
Quality Assurance Plan (QAP)
1. (i) The Consultants should have detailed Quality Assurance Plan (QAP) for all field
studies including topographic surveys, traffic surveys, engineering surveys and
investigations, design and documentation activities. The quality assurance
plans/procedures for different field studies, engineering surveys and investigation,
design and documentation activities should be presented as separate sections like
engineering surveys and investigations, traffic surveys, material geo-technical and
sub-soilinvestigations,roadandpavementinvestigations,investigationand design of
bridges & structures, environment and R&R assessment, economic & financial
analysis, drawings and documentation, preparation, checking, approval and filing of
calculations, identification and tractability of project documents etc. Further,
additional information as per format shall be furnished regarding the details of
personal who shall be responsible for carrying out/preparing and checking/verifying
various activities forming part of feasibility study and project preparation, since
inception to the completion of work. The detailed Draft QAP Document must be
discussed and finalized with the concerned<Executive Engineer, N.H. Division,
Deoghar>officers immediately upon the award of the Contract and submitted as part
of the inception report.
(ii) It is imperative that the QAP is approved by <Executive Engineer, N.H. Division,
Deoghar>before the Consultants start the field work.
2. Data formats for report and investigation results
i. Required data formats for some reports, investigations and documents are discussed
in ENCLOSURE-IV
ii. Formats for submission of Reports and Documents.
iii. The consultants will need to propose data formats for use in all other field studies and
investigations not covered in enclosure IV.
iv. The proposed data forms will need to be submitted for the approval of <Executive
Engineer, N.H. Division, Deoghar>after the commencement of services.
Review of Data and Documents
1. The Consultants shall collect the available data and information relevant for the
Study. The data and documents of major interest shall include, but not be limited to,
the following:
i. Climate;
ii. Road inventory
iii Road condition, yearoforiginal construction,year andtype of major
maintenance/rehabilitation works;
iv. Condition of bridges and cross-drainage structures;
v. sub-surface and geo-technical data for existing bridges;
vi. Hydrological data, drawings and details of existing bridges;
vii Existing geological maps, catchment area maps, contour plansetc. for theproject area
viii Condition of existing river bank / protection works, if any.
ix. Detailsofsanctioned/on-goingworksonthestretchsanctionedbyMoRT&H/other
agencies for Tie-in purposes
x. Survey and evaluation of locally available construction materials;
xi. Historicaldataonclassifiedtrafficvolume(preferablyfor5yearsor more);
42
xii. Origin-destination and commodity movement characteristics; if available
xiii. Speed and delay characteristics; if available;
xiv. Commodity-wise traffic volume; if available;
xv. Accident statistics; and,
xvi. Vehicle loading behaviour (axle load spectrum), if available.
xvii Type and location of existing utility services (e.g. Fibre Optical Cable, O/H and U/G
Electric, Telephone line, Water mains, Sewer, Trees etc.)
xviii Environmental setting and social baseline of the project.
4.8. Social Analysis
The social analysis study shall be carried out in accordance with the MORT&H/World
Bank/ADB Guidelines. The social analysis report will, among other things, provide a
socio-economic profile of the project area and address in particular, indigenous
people, communicable disease particularly HIV/AIDS poverty alleviation, gender,
local population, industry, agriculture, employment, health, education, health, child
labour, land acquisition and resettlement .
Traffic Surveys
All traffic surveys and studies will be completed in feasibility studies.
Number and Location of Survey Stations
1. The type of traffic surveys and the minimum number of survey stations shall normally
be as under, unless otherwise specifically mentioned.
Sl.No. Description Numberof SurveyStations

1. Classified Traffic Volume Count 3
2. Origin-DestinationandCommodityMovement Minimum 2
Characteristics
3. Axle Loading Characteristics 2
4. Intersection Volume Count All Major Intersections
5. Speed-Delay Characteristics Project Road Section
6. Pedestrian/animal cross traffic count All major inhabitationsalong the
highway
7. Turning movement surveys For all major intersections
2. The number of survey locations indicated in the table above are indicative only for
each road stretch under a package. The Consultants shall, immediately upon award of
the work, submit to <Executive Engineer, N.H. Division, Deoghar>, proposalsregarding
thetotal number as well as the locations of the traffic survey stations as of inception
report. Suitable maps and charts should accompany the proposals clearly indicating
the rationale for selecting the location of surveyStation.
3. The methodology of collection and analysis of data, number and location of traffic
survey stations shall be finalized in consultation with <Executive Engineer, N.H.
Division, Deoghar>prior to start of the traffic survey.
Classified Traffic Volume Count Survey
43
1. Consultant shall make use of traffic survey done by Indian Highways Management
Company Limited (IHMCL) using ATCC systems.However in isolated locations where
there are site constraints, manual counting can be done. If required, especially in
cases where a particular stretch is not covered by IHMCL, DPR consultant should
carry out classified traffic volume count survey using ATCC systems or latest modern
technologies.
2. Consultant shall use ATCC systems that can meet the following accuracy levels after
validation/ calibration:
(a) Classification of vehicles: better than 95%
(b) Counting of vehicles: better than 98%
Before validation and calibration, the ATCC system shall meet the following accuracy
levels:
(a) Classification of vehicles: better than 90%
(b) Counting of vehicles: better than 95%
For verification of above accuracy levels, audit of raw ATCC shall be done by the
consultant on a sampling basis and should submit a certificate in this regard.
3. ATCC systems such as Pneumatic Tube Detector, Inductive Detector Loop, Video
Image Detection, and Infrared Sensor or latest technologies shall be adopted.
4. Theclassifiedtraffic volume countsurveysshallbecarriedoutfor7days (continuous,

direction-wise) at the selected survey stations. The vehicle classification system as
given in relevant IRC code may be followed. However, the following generalized
classification system is suggested in view of the requirements of traffic demand
estimates and economic analysis:
Motorised Traffic Non-Motorised Traffic

2-Wheeler Bi-Cycle
3-Wheeler Cycle-Rickshaw
Passenger Car Animal Drawn Vehicle (ADV)
Utility Vehicle (Jeep, Van etc.) Hand Cart
Other Non-Motorised Vehicle
Bus Mini Bus
Standard Bus
LCV LCV-Passenger
LCV-Freight
Truck MCV : 2-Axle Rigid Chassis
HCV : 3-Axle Rigid Chassis
MAV Semi Articulated
Articulated
5. All results shall be presented in tabular and graphical form. The survey data shall be
analyzed to bring out the hourly and daily variations. The traffic volume count per
day shall be averaged to show a weekly average daily traffic (ADT) by vehicle type.
The annual average daily traffic (AADT) shall be worked out by applying seasonal
44
factors.
6. The consultant shall compile the relevant traffic volume data from secondary sources
also. The salient features of traffic volume characteristics shall be brought out and
variations if any, from the traffic census carried out by the State RCDshall be suitably
explained.
Origin Destination and Commodity Movements Surveys
1. The consultants shall carry out 1-day (24 hour, both directions) O-D and commodity
movement surveys at locations finalized in consultation with <Executive Engineer,
N.H. Division, Deoghar>.These will be essentially required around congested towns to
delineate through traffic. The road side interviews shall be carried out on random
sample basis and cover all four-wheeled vehicles. The location of the O-D survey and
commodity movement surveys shall normally be same as for the classified traffic
count.
2. The location of origin and destination zones shall be determined in relation to each
individual station and the possibility of traffic diversion to the Project Road from/to
other road routes including bypasses.
3. The trip matrices shall be worked out for each vehicle type information on weight for
trucks should be summed up by commodity type and the results tabulated, giving
total weight and average weight per truck for the various commodity types. The
sample size for each vehicle type shall be indicated on the table and also in the
graphical representations.
4. The data derived from surveys shall also be analyzed to bring out the lead and load
characteristics and desire line diagrams. The data analysis should also bring out the
requirement for the construction of bypasses.
5. The distribution of lead and load obtained from the surveys should be compared. The
axle load surveys shall normally be done using axle load pads or other sophisticated
instruments. The location(s) of count station(s) and the surveywith those derived
from the axle load studies.
6. The commodity movement data should be duly taken into consideration while making
the traffic demand estimates.
Turning Movement Surveys
1. The turning movement surveys for estimation of peak hour traffic for the
designofmajor and minor intersections shall be carried out for the Study. The
detailsregarding composition and directional movement of traffic shall be furnished
by the Consultant.
2. The methodology for the surveys shall be as per IRC: SP: 41-1994. The details
including location and duration of surveys shall be finalized in consultation with
<Executive Engineer, N.H. Division, Deoghar>officials. The proposal in response to
this TOR shall clearly indicate the number of locations that the Consultants wish to
conduct turning movement surveys and the rationale for the same.
3. The data derived from the survey should be analyzed to identify requirements of
suitable remedial measures, such as construction of underpasses, fly-overs,
interchanges, grade-separated intersections along the project road alignment.
Intersections with high traffic volume requiring special treatments either presently or
in future shall be identified.
45
Axle Load Surveys
1. Axle load surveys in both directions shall be carried out at suitable location(s) in the
project road stretch on a random sample basis normally for trucks only (both empty
and loaded trucks) for 2 normal days - (24 hours) at special count stations to be
finalized in consultation with<Executive Engineer, N.H. Division, Deoghar>. However,
a few buses may be weighed in order to get an idea about their loading behavior.
While selecting the location(s) of axle load survey station(s), the locations of existing
bridges with load restrictions, if any, should be taken into account and such sites
should be avoided.
2. Axle load surveys shall normally be done using axle load pads or other sophisticated
instruments. The location(s) of count station(s) and the survey methodology
including the data formats and the instrument type to be used shall be finalized
before taking up the axle load surveys
3. The axle load data should be collected axle configuration-wise. The number of
equivalent standard axles per truck shall be calculated on the basis of results
obtained. The results of the survey should bring out the VDF for each truck type (axle
configuration, if the calculated VDF is found to be below the national average, then
national average shall be used. Furthermore, the data from axle load surveys should
be analyzed to bring out the Gross Vehicle Weight (GVW) and Single Axle Load (SAL)
Distributions by truck type (axle configuration).
4. The Consultant shall ascertain from local enquiries about the exceptional live loads
that have used the highway in the past in order to assess the suitability of existing
bridges to carry such loads.
Speed-Delay Surveys
The Consultants shall carry out appropriate field studies such as moving car survey
to determine running speed and journey speed. The data should be analyzed to
identify sections with typical traffic flow problems and congestion. The objective of
the survey would be to recommend suitable measures for segregation of local traffic,
smooth flow of through traffic and traffic safety. These measures would include the
provision of bypasses, under-passes, fly-overs, interchanges, grade-separated
intersections and service roads.
Pedestrian / animal cross traffic surveys:
1. These shall be conducted to determine if provision of viaduct for pedestrians/animals

is necessary to improve the traffic safety.
2. Consultant shall leverage information from local consultations, inputs from local
governmental/ non-governmental agencies in selecting sites for checking pedestrian/
animal crossing traffic surveys.
3. Surveys for provision of pedestrian crossings shall minimum be conducted at all

junctions being replaced by grade separators.
Truck Terminal Surveys
ThedataderivedfromtheO-D,speed-delay,othersurveysandalso supplementary
surveys should be analyzed to assess requirements for present and future
development of truck terminals at suitable locations en route.
Traffic Demand Estimates
46
1. The consultants shall make traffic demand estimates and establish possible traffic
growth rates in respect of all categories of vehicles, taking into account the past
trends, annual population and real per capita growth rate, elasticity of transport
demand in relation to income and estimated annual production increase. The other
aspects including socio-economic development plans and the land use patterns of the
region having impact on the traffic growth, the projections of vehicle manufacturing
industry in the country, development plans for the other modes of transport, O-D and
commodity movement behaviour should also be taken into account while working out
the traffic demand estimates.
2. The values of elasticity of transport demand shall be based on the prevailing practices
in the country. The Consultants shall give complete background including references
for selecting the value of transport demand elasticity.
3. It is envisaged that the project road sections covered under this TOR would be
completed and opened to traffic after 3 years. The traffic demand estimates shall be
done for a further period of 30 years from completion of two/four lane. The demand
estimates shall be done assuming three scenarios, namely, optimistic, pessimistic and
most likely traffic growth. The growth factors shall be worked out for five-yearly
intervals.
4. Traffic projections should be based on sound and proven forecasting techniques. In

case traffic demand estimated is to be made on the basis of a model, the application of
the model in the similar situation with the validation of the results should be
established. The traffic projections should also bring out the possible
impactofimplementationofanycompetingfacilityinthenearfuture.The demand
estimates should also take into account the freight and passenger traffic along the
major corridors that may interconnect with the project. Impact of toll charges on the
traffic estimates should be estimated.
5. The methodology for traffic demand estimates described in the preceding paragraphs
is for normal traffic only. In addition to the estimates for normal traffic, the
Consultants shall also work out the estimates for generated, induced and diverted
traffic.
6. The traffic forecasts shall also be made for both diverted and generated traffic.
7. Overall traffic forecast thus made shall form the basis for the design of each pavement
type and other facilities/ancillary works.
Engineering Surveys and Investigations
Reconnaissance and Alignment
1. TheConsultantsshouldmakeanin-depthstudyoftheavailablelandwidth (ROW)
topographic maps, satellite imageries and air photographs of the project area,
geological maps, catchment area maps, contour plans, flood flow data and
seismological data and other available relevant information collected by them
concerning the existing alignment. Consultant himself has to arrange the required
maps and the information needed by him from the potential sources. Consultant
should make efforts for minimizing land acquisition. Greater use of technology for LA
be adopted by the consultant at the DPR stage so as to have a precise land acquisition
process.
2. The detailed ground reconnaissance may be taken up immediately after the study of
maps and other data. The primary tasks to be accomplished during the
reconnaissance surveys include;
47
(i). topographical features of the area;
(ii). typical physical features along the existing alignment within and outsideROW i.e. land
use Pattern;
(iii). possible alignment alternatives, vis-a-vis, scheme for the construction of additional
lanes parallel to the existing road;
(iv). realignment requirements including the provision of bypasses, ROBs / Flyovers and
via-duct for pedestrian crossings with possible alignment alternatives;
(v). preliminaryidentificationofimprovementrequirementsincluding treatments and
measures needed for the cross-roads;
(vi). traffic pattern and preliminary identification of traffic homogenous links;
(vii). sections through congested areas;
(viii). inventory of major aspects including land width, terrain, pavement type, carriageway
type, bridges and structures (type, size and location), intersections(type, cross-road
category, location) urban areas (location, extent), geologically sensitive areas,
environmental features:
(ix). critical areas requiring detailed investigations; and,
(x). Requirements for carrying out supplementary investigations.
(xi). soil (textural classifications) and drainage conditions
(xii). Type and extent of existing utility services along the alignment (within ROW).
(xiii). Typical physical features along the approach roads
Possible bridge locations, land acquisition problems, nature of crossings,likely length

of approaches and bridge, firmness of banks, suitability of alignment of approach
roads.
3. Thedataderivedfromthereconnaissancesurveysarenormallyutilizedfor planning and

programming the detailed surveys and investigations. All field
studiesincludingthetrafficsurveysshouldbetakenuponthebasisof information derived
from the reconnaissance surveys.
4. The data and information obtained from the reconnaissance surveys should be
documented. The data analysis and the recommendations concerning alignment and
the field studies should be included in the Inception Report. The data obtained from
the reconnaissance surveys should form the core of the database which would be
supplemented and augmented using the data obtained from detailed field studies and
investigations.
5. The data obtained from the reconnaissance surveys should be compiled in the tabular
as well as graphical (chart) form indicating the major physical features and the
proposed widening scheme for<Executive Engineer, N.H. Division, Deoghar>'s
comments. The data and the charts should also accompany the rationale for the
selection of traffic survey stations.
Topographic Surveys
1. The basic objective of the topographic survey would be to capture the essential
ground features along the alignment in order to consider improvements and for working out
improvements, rehabilitation and upgrading costs. The detailed topographic surveys should
normally be taken up after the completion of reconnaissance surveys.
2. The carrying out of topographic surveys will be one of the most important and crucial
field tasks under the project. Technologies which can meet the following accuracy
levels shall be adopted. For land based surveys (a) Fundamental horizontal accuracy
48
of 5cm or better (b) Fundamental vertical accuracy of 5cm or better (c) More than 50
points shall be measured per sq. m and for aerial based surveys (a) Fundamental
horizontal accuracy of 5 cm or better (b) Fundamental vertical accuracy of 5 cm or
better (c) More than 10 points shall be measured per sq. m. To establish accuracy, a
check point survey using DGPS (for horizontal accuracy) and Auto Level (for vertical
accuracy) shall be carried out to establish the fundamental horizontal and vertical
accuracy. A minimum of 25 check points, or check points once every 4 km should be
established, and these should be strictly different from any geo-referencing or control
network points.
3. The following are the set of deliverables which should be submitted after completion
of survey:
(a). Raw DGPS data for the entire highway length and adjoining areas of interest
(b). Point cloud data or equivalent for the entire highway length and adjoining areas of
interest in a format/ platform as per industry good practice which shall be amenable
to operations by <MORTH/State RCD>/ Consultant. <Executive Engineer, N.H.
Division, Deoghar>may decide about format/ platform of point cloud data
(c). Topographic map of scale 1:1000 of the entire highway length and adjoining areas of
interest
(d). Contour map of 50 cm of entire highway length and adjoining areas of interest
(e). Cross section of the highway at every 50 m in drawing format.
(f). Develop a digital elevation/surface model (bare earth model from survey data) digital
terrain model combining topographic data from LiDAR, road inventory and other
available sources of data for use while modeling the road alignment and road and
structure design.
(g). For land based surveys, Mobile LiDAR (Light Detection and Ranging) or better
technology that can meet above requirements shall be adopted. For aerial based
surveys, Aerial Mobile LiDAR (Light Detection and Ranging) or better technology that
can meet above requirements shall be adopted. Where possible, mobile/terrestrial
LiDAR and total station or better studies should be used to supplement aerial LiDAR
for the final alignment chosen. Aerial based surveys shall be used as the primary
source of topographical data only in cases where a new/green field alignment is being
planned and/or major junctions are being planned where it is necessary to
significantly increase the survey corridor beyond the capabilities of mobile LiDAR. In
shadow areas such as invert levels below culverts, terrestrial LiDAR shall be used
where LiDAR or better technologies cannot survey accurately, traditional methods of
Total Station/ Auto Level shall be used to complete the study.
(h). In case of mobile LiDAR or better technology, 360 degree panoramic images of the
entire highway length and adjoining areas of interest shall be submitted. In case of
aerial LiDAR or better technology, ortho-images of the entire highway length and
adjoining areas of interest shall be submitted.
(i). The detailed field surveys would essentially include the following activities:
i. Topographic Surveys along the Existing Right of Way (ROW): Carrying out
topographic survey using LiDAR or better technology along the existing road and
realignments, wherever required and properly referencing the same with
reference pillars fixed on either side of the centre-line at safe places within the
ROW
ii. The detailed field surveys would essentially include the topographic surveys
along the proposed location of bridge and alignment of approach road.
iii. The detailed topographic surveys should be carried out along the approach roads
alignment and location of bridge approved by<Executive Engineer, N.H.
Division, Deoghar>.
iv. Collection/ Extraction of details for all features such as structures (bridges,
culverts etc.) utilities, existing roads, electric and telephone installations (both
49
O/H as well as underground), huts, buildings, fencing and trees (with girth
greater than 0.3metre) oil and gas lines etc. falling within the extent of survey.
4. The width of survey corridor will generally be as given under:
(i). The width of the survey corridor should take into account the layout of the existing
alignment including the extent of embankment and cut slopes and the general ground
profile. While carrying out the field surveys, the widening scheme (i.e. right, left or
symmetrical to the centre line of the existing carriageway) should be taken into
consideration so that the topographic surveys cover sufficient width beyond the
centre line of the proposed divided carriageway. Normally the surveys should extend
a minimum of 30 m beyond either side of the centre line of the proposed divided
carriageway or land boundary whichever is more
(ii). In case the reconnaissance survey reveals the need for bypassing the congested
locations, the traverse lines would be run along the possible alignments in order to
identify and select the most suitable alignment forthe bypass. The detailed
topographic surveys should be carried out along the bypass alignment approved by
<Executive Engineer, N.H. Division, Deoghar>. At locations where grade separated
intersections could be the obvious choice, the survey area willbe suitably increased.
Field notes of the survey should be maintained which would also provide information
about traffic, soil, drainage etc.
(iii). The width of the surveyed corridor will be widened appropriately where
developments and / or encroachments have resulted in a requirement for adjustment
in the alignment, or where it is felt that the existing alignment can be improved upon
through minor adjustments.
(iv). Whereexistingroadscrossthealignments,thesurveywillextenda minimum of100 m
either side of the road centre line and will be of sufficient width to allow
improvements, including at grade intersection to be designed.
8. The surveyed alignment shall be transferred on to the ground as under:
i. Reference Pillar and Bench Mark / Reference pillar of size 15 cm X 15 cm X 45cm shall
be cast in RCC of grade M 15 with a nail fixed in the centre of the top surface. The
reference pillar shall be embedded in concrete upto a depth of 30cm with CC M10 (5
cm wide all around). The balance 15 cm above ground shall be painted yellow. The
spacing shall be 250m apart, incase Bench Mark Pillar coincides with Reference Pillar,
only one of the two need be provided.
ii. Establishing Bench marks at site connected to GTS Bench marks at a interval of250
metres on Bench mark pillar made of RCC as mentioned above with RL and BM No.
marked on it with red paint.
iii. Boundary Pillars- Wherever the proposed alignment follows the existing alignment,
the boundary pillars shall be fixed by the DPR consultant at an interval of 200m on
either side of proposed Right of Way. Wherever there is a proposal of realignment of
the existing Highway and/or construction of New Bypasses, Consultant shall
fixboundarypillarsalongtheproposed alignment ontheextreme boundary on either
side of the project Highway at 50 m interval. Boundary pillars shall be strictly
provided as per IRC:25:1967.
Longitudinal and Cross-Sections
The topographic surveys for longitudinal and cross-sections shall cover thefollowing:
i. Longitudinal section levels along final centre line shall be taken at every 10 m
interval.The levels shall be taken at closer intervals at thecurve points, small streams,
and intersections and at the locations of change in elevation.The interval shallalso be
modified as per IRC:SP-19 for rolling, mountainous & steep terrain.
ii. Cross sections at every 50 m interval in full extent of survey covering sufficient
number of spot levels on existing carriageway and adjacent ground for profile
correction course and earth work calculations. Cross sections shall be taken at closer
50
interval at curves.The interval shall be modified as per IRC SP 19 for rolling,
mountainous & steep terrain.
iii. Longitudinal section for cross roads for length adequate for design and quantity
estimation purposes.
iv. Longitudinal and cross sections for major and minor streams shall cover Cross
section of the channel at the site of proposed crossing and few cross sections at
suitable distance both upstream and downstream, bed level upto top of banks and
ground levels to a sufficient distance beyond the edges of
channel,natureofexistingsurfacesoilinbed,banks&approaches, longitudinal section of
channel showing site of bridge etc. These shall be as per recommendations contained
in IRC Special Publication No. 13 (Guidelines for the Design of Small Bridges and
Culverts) and provisions of IRC:5 (“Standard Specifications & Code of Practice for
Road Bridges, Section 1 – General Features of Design”).
2. At feasibility study stage cross sections at 50m interval may be taken.
3. Consultants shall also develop an as-is map of the road including:
i. Geo-referenced digital map of as-is project highway

ii. Earth surface, road layers, utilities, buildings and trees with feature data extracted
and mapped in layers, marked on the map and tabulated data provided separately.
iii. All road, surface, sub surface inventory, pavement investigation and soil survey data
to be super-imposed as layers using geo-referencing data
Details of utility Services and Other Physical Features
1. The Consultants shall collect details of all important physical features along the
alignment.Thesefeaturesaffecttheprojectproposalsandshouldnormally include
buildings and structures, monuments, burial grounds, cremation grounds, places of
worship, railway lines, stream / river / canal, water mains, sewers, gas/oil pipes,
crossings, trees, plantations, utility services such as electric, and telephone lines (O/H
& U/G) and poles, optical fibre cables (OFC) etc. The survey would cover the entire
right-of-way of the road on the adequate allowance for possible shifting of the central
lines at some of the intersections locations.
2. Consultant shall also map out sub-surface utilities. Accurate mapping and resolution
of all sub-surface utilities up to a depth of 4 m shall be carried out.Differentiation
between sub-surface utilities such as live electric cables, metallic utilities and other
utilities shall be indicated and sub-surface utilities radargrams further processed into
utility maps in formats such as PDF, JPEG and AutoCAD shall be furnished. To meet
the accuracy levels, consultant shall use Ground Penetrating Radar, Induction Locator
or better technologies.
3. The information collected during reconnaissance and field surveys shall be shown on
a strip plan so that the proposed improvements can be appreciated and the extent of
land acquisition with LA schedule, utility removals of each type etc. assessed and
suitable actions can be initiated. Separate strip plan for each of the services involved
shall be prepared for submission to the concerned Ministry of Road Transport &
Highways, acting through state RCD, Jharkhand, Regional Office, MoRTH.
Road and Pavement Investigations
The Consultants shall carry out detailed field studies in respect of road and
pavement. The data collected through road inventory and pavement investigations
should be sufficient to meet the input requirements of HDM-IV.
Road Inventory Surveys
51
1. Detailedroadinventorysurveysshallbecarriedouttocollectdetailsof all existing road
and pavement features along the existing road sections. The inventory data shall
include but not limited to the following:
i. Terrain (flat, rolling, mountainous);

ii. Land-use (agricultural, commercial, forest, residential etc) @ every kilometre;
iii. Carriageway width, surfacing type @ every 500m and every change of feature
whichever is earlier;
iv. Shoulder surfacing type and width @ every 500m and every change of feature
whichever is earlier;
v. Sub-grade / local soil type (textural classification) @ every 500m and every change of
feature whichever is earlier;
vi. Horizontal curve; vertical curve
vii. Road intersection type and details, at every occurrence;
viii. Retaining structures and details, at every occurrence;
ix. Location of water bodies (lakes and reservoirs), at every occurrence;
x. Height of embankment or depth of cut @ every 200m and every change of feature
whichever is earlier.
xi. Land width i.e. ROW
xii. Culverts, bridges and other structures (type, size, span arrangement and location)
xiii. Roadside arboriculture
xiv. Existing utility services on either side within ROW.There shall be a provision of utility
corridorfor appropriate categories / combination of utilities in the construction of
new 4/6 laning of National Highways. Such structures shall be located at appropriate
location preferably as close to the extreme edge of Right of Way (RoW). In this
connection, guidelines contained in IRC:98 shall be followed.
xv. General drainage conditions
xvi. Design speed of existing road
2. The data should be collected in sufficient detail. The data should be compiled and
presented in tabular as well as graphical form. The inventory data would be stored in
computer files using simple utility packages, such as EXCEL.
Pavement Investigation
1. Pavement Composition
i. The data concerning the pavement composition may be already available with the
PWD. However, the consultants shall make trial pits to ascertain the pavement
composition. The test pit interval will be as per Para 4 below.
ii. For each test pit, the following information shall be recorded:
• test pit reference (Identification number, location):
• pavement composition (material type and thickness); and
• subgrade type (textural classification) and condition (dry, wet)
• embankment (composition and geometry)
2. Road and Pavement Condition Surveys
i. Detailed field studies shall be carried out to collect road and pavement surface
conditions. The data should generally cover:
52
• pavement condition (surface distress type and extent);
• shoulder condition;
• embankment condition; and
• drainage condition
Pavement Condition
• cracking(narrowandwidecracking),%ofpavementarea affected;
• raveling, % of pavement area affected;
• potholing, % of pavement areaaffected;
• edge break, length (m); and,
• rut depth, mm
Shoulder Condition
• Paved: Same as forpavement

• Unpaved: material loss, rut depth and corrugation,
• Edge drop, mm.
Embankment Condition
• general condition; and

• extent of slope erosion
ii. The objective of the road and pavement condition surveys shall be to identify defects
and sections with similar characteristics. All defects shall be systematically
referenced, recorded and quantified for the purpose of determining the mode of
rehabilitation.
iii. In addition to visual means, the pavement condition surveys shall be carried out using
Network Survey vehicles mounted with equipments such as high resolution cameras,
digital laser profilometer, transverse profiler- the data from which should be geo-
referenced using a DGPS receiver and in vehicle data processing software or
equivalenttechnology to accurately measure the pavement surface properties covered
earlier. This pavement conditionsurvey shall also be used as a repository for civil
work and shall be carried out as per the directions of <Executive Engineer, N.H.
Division, Deoghar>.
iv. Supplemented by actual measurements and in accordance with the widely accepted
methodology (AASHTO, IRC, OECD, TRL and World Bank Publications) adapted to
meet the study requirements. The measurement of rut depth would be made using
standard straight edges.
v. The shoulder and embankment conditions shall be evaluated by visual means and the
existence of distress modes (cuts, erosion marks, failure, drops) and extent (none,
moderate, frequent and very frequent) of such distress manifestations would be
recorded.
vi. Forsectionswithseveredistresses,additionalinvestigationsas appropriate shall be
carried out to determine the cause of such distresses.
vii. Middle 200m could be considered as representative sample for each one km. of road
and incase all other things are considered similar.
Drainage Condition
• General condition
• Connectivity of drainage turnouts into the natural topography
53
• Condition in cut sections
• Condition at high embankments
The data obtained from the condition surveys should be analyzed and the road
segments of more or less equal performance may be identified using the criteria
given in IRC: 81-1997.
3. Pavement Roughness
i. The roughness surveys shall be carried outusing a network survey vehicle

mounted laser profilometer or better technology with specifications as
described in para 2 above
i(a) In addition, the following criteria should be met by the process of defect
detection:
• Roughness measurement with outputs of both raw longitudinal profiles and

IRI calculation shall be reported at 100m referenced to the preceding LRP.
The roughness must meet ASTM-E950 (equivalent to Class I road profiler).
• The IRI shall be determined for both wheelpaths over a minimum length of
250m for a minimum of 6 calibration sites with a roughness range between
2m/km and 8m/km. Calibration shall be made for speeds of 20, 30, 40, 50, 60
km/h.
ii. The surveys shall be carried out along the outer wheel paths. The surveys
shall cover a minimum of two runs along the wheel paths for each direction.
iii. The results of the survey shall be expressed in terms of BI and IRI and shall
be presented in tabular and graphical forms. The processed data shall be
analyzed using the cumulative difference approach to identify road segments
homogenous with respect to surface roughness.
4. Pavement Structural Strength
1. The Consultants shall carry out structural strength surveys for existing
pavements using Falling Weight Deflectometer(FWD) in accordance with IRC 115 or
IRC 117 as the case may be.
i. It is suggested that the deflection surveys may be carried out as per the scheme given
below:
• mainline testing; and,
• Control section testing.
ii. The deflection tests for the mainline shall be carried out at every 500 m along theroad
sections covered under the study. The control section testing shall involve carrying
out deflection testing for each 100 m long homogenous road segment along the road
sections.The selection of homogenous segment shall be based on the data derived
from pavement condition surveys. The total length of such homogenous segments
shall not be less than 100 m per kilometre. The deflection measurements for the
control section testing should be at an interval of not more than 10 m.
iii. Test pits shall be dug at every 500 m and also along each homogeneous road segment
to obtain pavement composition details (pavement course, material type and
thickness) so as to be able to study if a correlation exists between deflection and
composition. If so, the relationship may be used while working out the overlay
thickness for the existing pavement.
iv. Falling weight deflectometresurveys may not be carried out for severely distressed
sections of the road warranting reconstruction. The Consultants, immediately upon
54
the award of the contract, shall submit to <Executive Engineer, N.H. Division,
Deoghar>the scheme describing the testing schedule including the interval. The
testing scheme shall be supported by data from detailed reconnaissance surveys.
v. It is mandatory for the consultant to use Falling weight deflectometre or alternative
better technique for the evaluation of pavement strength, details of such methods or
innovative features for deflection testing using Falling weight deflectometrealong
with themethodologyfordata analysis,interpretation and the use of such data for
pavement overlay design purposes using IRC or any other widely used practices, such
as AASHTO guidelines, should be got approved by <Executive Engineer, N.H.
Division, Deoghar>. The sources of such methods should be properly referenced.
Subgrade Characteristics and Strength
2. Based on the data derived from condition (surface condition, roughness) and
structural strength surveys, the project road section should be divided into segments
homogenous with respect to pavement condition and strength.The delineation of
segments homogenous with respect to roughness and strength should be done using
the cumulative difference approach (AASHTO, 1993).
2. The data on soil classification and mechanical characteristics for soils along the
existing alignments may already be available with the PWD. The testing scheme is,
therefore, proposed as given under:
(i). For thewidening (2-Laning) of existingroadwithintheROW, the Consultants shall test

at least three sub-grade soil samples for each homogenous road segment or three
samples foreachsoil type encountered, whichever is more.
(ii). For the roads along new alignments, the test pits for sub grade soil shall be @5km or
for each soil type, whichever is more. A minimum of three samples should be tested
corresponding to each homogenous segment.
3. The testing for sub-grade soil shall include:
(i). in-situ density and moisture content at each test pit

(ii). Field CBR using DCP at each test pit
(iii). Characterization (grain size and Atterberg limits) at each test pit and,
(iv). Laboratorymoisture-density characteristics(modified AASHTOcompaction);
(v). Laboratory CBR (unsoaked and 4-day soak compacted at three energy levels) and
swell.
4. For problematic soils, the testing shall be more rigorous. The characteristics with
regard to permeability and consolidation shall also be determined for these soils. The
frequency of sampling and testing of these soils shall be finalized in consultation with
the<Executive Engineer, N.H. Division, Deoghar>officers after the problematic soil
types are identified along the road sections.
5. The laboratory for testing of material should be got approved from<Executive

Engineer, N.H. Division, Deoghar>before start of work.
Investigations for Bridges and Structure
Inventory of Bridges, Culverts and Structures
The Consultants shall make an inventory of all the structures (bridges, viaducts,
ROBs/RUB and other grade separated structures, culverts, etc.) along the road under
the project. The inventory for the bridges, viaducts and ROBs shall include the
parametres required as per the guidelines of IRC-SP:35. The inventory of culverts
55
shall be presented in a tabular form covering relevant physical and hydraulic
parametres.
Hydraulic and Hydrological Investigations
1. The hydrological and hydraulic studies shall be carried out in accordance with IRC
Special Publication No. 13 (“Guidelines for the Design of Small Bridges and Culverts”)
and IRC:5 (“Standard Specifications & Code of Practice for Road Bridges, Section I
General Feature of Design”). These investigations shall be carried out for all existing
drainage structures along the road sections under the study.
2. The consultant shall also collect information on observed maximum depth of scour.
3. In respect of major bridges, history of hydraulic functioning of existing bridge, if any,

under flood situation, general direction of river course through structure, afflux,
extent and magnitude of flood, effect of backwater, if any, aggradation/degradation of
bed, evidence of scour etc. shall be used to augment the available hydrological data.
The presence of flood control/irrigation structures, if affecting the hydraulic
characteristics like causing obliquity, concentration of flow, scour, silting of bed,
change in flow levels, bed levels etc. shall be studied and considered in design of
bridges. The details of any future planned work that may affect the river hydraulics
shall be studied and considered.
4. TheConsultants shall make a desk studyofavailabledataon topography(topographic

maps, stereoscopic aerial photography), storm duration, rainfall statistics, top soil
characteristics, vegetation cover etc. so as to assess the catchment areas and
hydraulic parametres for all existing and proposed drainage provisions. The findings
of the desk study would be further supplemented and augmented by a reconnaissance
along the area. All-important hydrological features shall be noted during this field
reconnaissance.
5. TheConsultantsshallcollectinformationonhighfloodlevel(HFL),low water levels (LWL),

high tide level (HTL),low tide level (LTL) where applicable, discharge velocity etc.
from available past records, local inquiries and visible signs, if any, on the structural
components and embankments. Local inquiries shall also be made with regard to the
road sections getting overtopped during heavy rains.
6. Conducting Model studies for bridges is not covered in the scope of consultancy
services.If Model study is envisaged for any bridge, requirement of the same shall be
spelt out in the RPF documents separately indicating scope and time frame of such
study. Salient features of the scope of services to be included for model study are
given in the supplement- II Terms of Reference.
Condition Surveys for Bridges, Culverts and Structures
1. The Consultants shall thoroughly inspect the existing structures and shall prepare a
report about their condition including all the parametres given in the Inspection pro-
forma of IRC-SP:35. The condition and structural assessment survey of the bridges /
culverts / structures shall be carried out by senior experts of the Consultants.
3. For the bridges identified to be in a distressed condition based upon the visual
condition survey, supplementary testing shall be carried out as per IRC-SP:35 and
IRC-SP:40. Selection of tests may be made based on the specific requirement of the
structure.
3. The assessment of the load carrying capacity or rating of existing bridges shall be
carried out under one or more of the following scenarios:
56
i. when the design live load is less than that of the statutory commercial vehicle plying
or likely to ply on bridge;
ii. if during the condition assessment survey and supplementary testing the bridge is
found to indicate distress of serious nature leading to doubt about structural and / or
functional adequacy, and
iii. Design live load is not known nor are the records and drawings available.
4. The evaluation of the load carrying capacity of the bridge shall be carried out as per
IRC-SP:37 (“Guidelines for Evaluation of Load Carrying Capacity of Bridges”). The
analytical and correlation method shall be used for the evaluation of the load carrying
capacity as far as possible. When it is not possible to determine the load carrying
capacity of the bridge using analytical and
correlationmethod,thesameshallbecarriedoutusingloadtesting. The consultant has to
exhaust all other methods of evaluation of strength of bridges before recommending
totake up load testing of bridges.Road closure for testing if unavoidable shall be
arranged by <Executive Engineer, N.H. Division, Deoghar>for limited duration say 12
hours or so.
5. Consultantshall carryout necessary surveys and investigations to establish the

remaining service life of each retainable bridge or structure with and without the
proposed strengthening and rehabilitation according to acceptable international
practice in this regard.
Geo-technical Investigations and Sub-Soil Exploration
1. The Consultants shall carry out geo-technical investigations and sub-surface

explorations for the proposed Bridges / Road over bridges/ tunnels/ viaducts/
interchanges etc., along high embankments and any other location as necessary for
proper design of the works and conduct all relevant laboratory and field tests on soil
and rock samples. The minimum scope of geo-technical investigations for bridge and
structures shall be as under:
S.No. Description Location of Boring

1 Overall length = 6 – 30 m One abutment locationand at least one
intermediate location
betweenabutmentsforstructureshavingmore than one
span
2 Overall length = 30 – 60 m One abutment location and at leastone
intermediate location betweenabutments for structures
having more than one span.
3 Overall length >60 m Each abutment and each pier locations.
2. The deviation(s), if any, by the Consultants from the scheme presented above should
be approved by <Executive Engineer, N.H. Division, Deoghar>.
3. However, where a study of geo-technical reports and information available from

adjacentcrossingsoverthesamewaterway(existinghighwayandrailway bridges)
indicates that subsurface variability is such that boring at the suggested
spacingwillbeinsufficienttoadequatelydefinetheconditionsfordesign purposes, the
Consultants shall review and finalize the bore hole locations in consultation with the
<Executive Engineer, N.H. Division, Deoghar>officers.
4. GeotechnicalInvestigationsandSubsoilExplorationshallbecarriedoutto
determinethenatureandpropertiesofexistingstratainbed,banksand approaches with
trial pits and bore hole sections showing the levels, nature and properties of various
57
strata to a sufficient depth below the level suitable for foundations, safe intensity of
pressure on the foundation strata, proneness of site to artesian conditions, seismic
disturbance and other engineering properties of soil etc. Geotechnical investigation
and Sub-soil Exploration will be done as per IRC78.
5. The scheme for the borings locations and the depth of boring shall be prepared by the
Consultants and submitted to<Executive Engineer, N.H. Division, Deoghar>for
approval. These may be finalized in consultation with<Executive Engineer, N.H.
Division, Deoghar>.
6. Thesub-soilexplorationandtesting should be carried out through the Geotechnical

Consultants empanelled by MORT&H. The soil testing reports shall be in the format
prescribed in relevant IRC Codes.7. For the approach road pavement, bore holes at
each major change in pavement condition or in deflection readings or at 2 km
intervals whichever is less shall be carried out to a depth of at least 2 m below
embankment base or to rock level and are to be fully logged. Appropriate tests to be
carried out on samples collected from these bore holes to determine the suitability of
various materials for use in widening of embankments or in parts of new pavement
structure.
4.11.5. Material Investigations
1. The Consultants shall identify sources (including use of fly-ash/ slag), quarry sites
and borrow areas, undertake field and laboratory testing of the materials to
determinetheirsuitabilityforvariouscomponentsoftheworkandestablish quality and
quantity of various construction materials and recommend their use on the basis of
techno-economic principles. The Consultants shall prepare mass hauldiagram for
haulage purposes giving quarry charts indicating the location of selected borrow
areas, quarries and the respective estimated quantities.
“Environment friendly materials”
“As per MORTH circular No. RW /NH-33044/53/2013-S&R(R) dated 20th

November,2013, alternative pavement materials and technologies for road
construction shall be assessed and compared in the design stage. The alternative
resulting in substantial reduction in GHG emission and with least life cycle cost shall
be recommended for implementation.
Technical and economic feasibility of using industrial byproducts, recyclable and

waste materials shall be assessed depending on their availability in the concerned
region.
2. It is to be ensured that no material shall be used from the right-of-wayexcept by way

of levelling the ground as required from the construction point of view, or for
landscaping and planting of trees etc. or from the cutting of existing ground for
obtaining the required formation levels.
3. Environmental restrictions, if any, and feasibility of availability of these sites to

prospective civil works contractors, should be duly taken into account while selecting
new quarry locations.
4. The Consultants shall make suitable recommendations regarding making the borrow
and quarry areas after the exploitation of materials for construction of works.
5. TheMaterialInvestigationaspectshallincludepreparationandtestingof bituminous
mixes for various layers and concrete mixes of different design mix grades using
suitable materials (binders, aggregates, sand filler etc.) as identified during Material
58
Investigation to conform to latest MoRT&H specification.
Detailed Design of Road and Pavements, Bridges, Structures
General
1. The Consultants are to carryout detailed designs and prepare working drawings for
the following:
i. High speed highway with divided carriageway configuration complete in all respects
with service roads at appropriate locations;
ii. Design of pavement for the additional lanes and overlay for the existing road, paved
shoulders, medians, verges;
iii. Bridges, viaduct/subways and other grade separated structures includingROBs/RUBs
etc.
iv. At-grade and grade-separated intersections, interchanges (if required);
v. ROB for railway crossings as per the requirement and the standards of the Indian
Railways; and,
vi. Prepare alignment plans, longitudinal sections and cross-sections@50mintervals;
vii. Designs for road furniture and road safety/traffic control features;
viii. Designs and drawings for service road/under passes/overpass / cattle passes tree
planting/fencing at locations where necessary / required
ix. Toll plazas and office-cum-residential complex for <Executive Engineer, N.H.
Division, Deoghar>(one for each civil contract package)
x. Short bypasses at congested locations
xi. Drainage design showing location of turnouts, out falling structures, separate
drawings sheet for each 5 km. stretch.
xii. Bridges and structures rehabilitation plan with design and drawings
xiii. Traffic amenities (Parking Areas, Weighing Station and Rest Areas, etc.).
xiv. Design of pavement for approach road
xv. Designofriverbankprotection/trainingworks. Innovative type of structures with
minimum joints, aesthetically, pleasing and appropriate tothe topography of the
region shall be designed wherever feasible.
Design Standards
1. The Consultants shall evolve Design Standards and material specifications for the
Study primarily based on IRC publications, MoRT&H Circulars and relevant
recommendations of the international standards for approval by <Executive
Engineer, N.H. Division, Deoghar>.
2. The Design Standards evolved for the project shall cover all aspects of detailed design
including the design of geometric elements, pavement design, bridges and structures,
traffic safety and materials.
59
Geometric Design
1. The design of geometric elements shall, therefore, take into account the essential
requirements of such facilities.
2. Based on the data collected from reconnaissance and topographic surveys, the
sections with geometric deficiencies, if any, should be identified and suitable
measures for improvement should be suggested for implementation.
3. The data on accident statistics should be compiled and reported showing accident
typeandfrequencysothatblackspotsareidentifiedalongtheprojectroad section. The
possible causes (such as poor geometric features, pavement condition etc.) of
accidents should be investigated into and suitable cost-effective remedial measures
suggested for implementation.
4. The detailed design for geometric elements shall cover, but not be limited to the
following major aspects:
i. horizontal alignment;
ii. longitudinal profile;
iii. cross-sectional elements, including refuge lane (50m) at every 2kms.
iv. junctions, intersections and interchanges;
v. bypasses; and,
vi. service roads as and when require i.e built up area.
5. The alignment design shall be verified for available sight distances as per the
standard norms. The provision of appropriate markings and signs shall be made
wherever the existing site conditions do not permit the adherence to the sight
distance requirements as per the standard norms.
6. The consultants shall make detailed analysis of traffic flow and level of service for the
existing road and workout the traffic flow capacity for the improved project road. The
analysis should clearly establish the widening requirements with respect to the
different horizon periods taking into account special problems such as road segments
with isolated steep gradients.
7. In the case of closely spaced cross roads the Consultant shall examine different
options such as, providing grade separated structure for some of them with a view to
reduce number of at-grade crossings, services roads connecting the cross-roads and
closing access from some of the intersections and prepare and furnish appropriate
proposals for this purpose keeping in view the cost of improvement, impact on traffic
movement and accessibility to cross roads.The detailed drawings and cost estimate
should include the provisions for realignments of the existing cross roads to allow
such arrangements.
8. TheConsultantshallalsopreparedesignofgradeseparatedpedestrian crossings
(viaducts) for large cross traffic of pedestrians and / or animalson the basis of
passenger and animal cross traffic surveys conducted.
9. The Consultant shall also prepare details for at-grade junctions, which may be
adopted as alternative to the grade separated structures. The geometric design of
interchanges shall take into account the site conditions, turning movement
characteristics, level of service, overall economy and operational safety.
10. The Consultants shall prepare design and other details in respect of the parallel
service roads in urbanized locations and other locations to cater to the local traffic,
60
their effect of the viability of the project on commercial basis if service roads are
constructed as part of the project and the implications of not providing the service
roads.
11. The consultant shall prepare complete road and pavement design including drainage
for new bypass option identified around congestedtown en-route.
Pavement Design
1. The detailed design of pavement shall involve:
i. strengthening of existing road pavement and design of the new pavement if any, if the
findings of the traffic studies and life-cycle costing analysis confirm the requirement
for widening of the road beyond 2lane undivided carriageway standard;;
ii. pavement design for bypasses; and,
iii. design of shoulders.
2. The design of pavement shall primarily be based on IRC publications.
3. The design of pavement shall be rigorous and shall make use of the latest Indian and
International practices. The design alternatives shall include both rigid and
flexible design options. The most appropriate design, option shall be
established on life-cycle costing and techno-economic consideration.
4. For the design of pavement, each set of design input shall be decided on the basis of
rigorous testing and evaluation of its suitability and relevance in respect of in-service
performance of the pavement. The design methodology shall accompany the design
proposals and shall clearly bring out the basic assumptions, values of the various
design inputs, rationale behind the selection of the design inputs and the criteria for
checking and control during the implementation of works. In other words, the design
of pavement structure should take due account of the type, characteristics of
materials used in the respective courses, variability of their properties and also the
reliability of traffic predictions. Furthermore, the
methodologyadoptedforthedesignofpavementshallbecompletewith flowcharts
indicating the various steps in the design process, their interaction with one another
and the input parametre required at each step.
5. For the design of overlays for the existing 2-lane pavement, the strengthening
requirement shall duly take into account the strength of the existing pavementvis-à-
vis the remaining life. The overlay thickness requirements shall be worked out for
each road segment homogenous with respect to condition, strength and sub- grade
characteristics. The rehabilitation provisions should also include the provision of
regulating layer. For existing pavement with acceptable levels of cracking, provision
of a crack inhibiting layer should also be included.
5 (a) For rehabilitation and strengthening, consultant shall consider the alternatives of
rehabilitating the existing pavement, overlaying with thesame or alternate pavement
type (e.g. white/black topping) and also the option of removal and replacement of
existing pavement layers and chose the best alternative basis lifecycle costing, and
any local considerations such as material availability, time available for construction
etc.
6. Latest techniques of pavement strengthening like provision of geo-synthetics and

cold/hot pavement recycling should be duly considered by the consultant for
achieving economy. The use of technology particularly environment friendly
technology viz. recycling of bituminous mixes, warm mixes and soil stabilization etc.
should be adopted wherever feasible. Clause 519 of the “Specifications for Road and
61
Bridge Works” (Fifth Revision) covers specifications for recycling of existing
bituminous pavement materials to upgrade the pavements. These provisions
notwithstanding, recycling of existing bituminous materials is yet to be implemented
in most of the <Executive Engineer, N.H. Division, Deoghar>projects. The reclaiming
and reprocessing of pavement materials involve both design (how the pavement
should be designed using reclaimed materials with the given properties) and
technology (the methods to reclaim and reprocess, equipment, knowhow and quality)
issues. After addressing these issues, the recycling of pavements will be
environmentally and economically better option for rehabilitation, repair or
reconstruction compared to the use of fresh or virgin materials. Indian Road Congress
has published IRC: 120-2015 on “recommended practice for recycling of bituminous
pavements” giving a detailed procedure for its implementation
7. The paved shoulders shall be designed as integral part of the pavement for the main
carriageway. The design requirements for the carriageway pavement shall, therefore,
be applicable for the design of shoulder pavements. The design of granular shoulder
should take into account the drainage considerations besides the structural
requirements.
8. The pavement design task shall also cover working out the maintenance and
strengthening requirements and periodicity and timing of such treatments.
Design of Embankments
1. The embankments design should provide for maximum utilization of locally available
materials consistent with economy. Use of fly ash wherever available with in
economical leads must be considered. In accordance with Government instructions,
use of fly ash within 300 km from Thermal Power Stations is mandatoryas per
extra ordinary Gazette Notification No. S.O. 254 (E) Part Section – III – Sub Section (ii)
dated 25th January, 2016 and subsequent amendment, if any of Ministry of
Environment, Forest and Climate change, New Delhi.
2. The Consultants shall carry out detailed analysis and design for all embankments of
height greater than 6 m based on relevant IRC publications.
3. The design of embankments should include the requirements for protection

worksand traffic safety features.
Design of Bridges and Structures
1. The data collected and investigation results shall be analyzed to determine the
following:
i. HFL
ii. LWL
iii. LBL
iv. Erodibility of bed/scour level
v. Design discharge
vi. Linear waterway and effective linear waterway
vii. Likely foundation depth
viii. Safe bearing capacity
ix. Engineering properties of sub soil
x. Artesian conditions
xi. Settlement characteristics
62
xii. Vertical clearance
xiii. Horizontal clearance
xiv. Free board for approach road
xv. Severity of environment with reference to corrosion
xvi. Data pertaining to seismic and wind load
xvii. Requirement of model study etc.
2. TheConsultantshallprepareGeneralArrangementDrawing(GAD)and
AlignmentPlanshowingthesalientfeaturesofthebridgesandstructures proposed to be
constructed / reconstructed along the road sections covered under the Study. These
salient features such as alignment, overall length, span arrangement, cross section,
deck level, founding level, type of bridge components(superstructure, substructure,
foundations, bearings, expansion joint, returnwallsetc.)shall
befinalizedbaseduponhydraulicandgeo-technical studies, cost effectiveness and ease
of construction. The GAD shall be supplemented by Preliminary designs. In respect of
span arrangement and type of bridge a few alternatives with cost-benefit implications
should be submitted to enable<Executive Engineer, N.H. Division, Deoghar>to
approve the best alternative. After approval of alignment and GAD the Consultant
shall prepare detailed design as per IRC codes /guidelines and working drawings for
all components of bridges and structures.
3. The location of all at-grade level crossings shall be identified falling across the
existing level crossings for providing ROB at these locations. The Consultants shall
prepare preliminary GAD for necessary construction separately to the Client. The
Consultant shall pursue the Indian Railways Authorities or/and any statutory
authority of State/Central Government for approval of the GAD from concerned
Authorities.
4. GAD for bridges/structures across irrigation/water waychannels shall be got

approved from the concerned Irrigation/Water way Authorities. Subsequent to
approval of GAD and alignment plan by <Executive Engineer, N.H. Division,
Deoghar>, the Consultants shall prepare detailed design as per IRC codes/guidelines
for all components of the bridges and structures.
5. SubsequenttotheapprovaloftheGADandAlignmentPlanby<Executive Engineer, N.H.

Division, Deoghar>and Railways, the Consultant shall prepare detailed design as per
IRC and Railways guidelines and working drawings for all components of the bridges
and structures. The Consultant shall furnish the design and working drawings for
suitable protection works and/or river training works wherever required.
6. Dismantling/reconstructionofexistingstructuresshallbeavoidedasfaras possible
except where considered essential in view of their poor structural conditions/
inadequacy of the provisions etc.
7. The existing structures having inadequate carriageway width shall be

widened/reconstructed in part or fully as per the latest MoRT&H guidelines. The
Consultant shall furnish the detailed design and working drawings for carrying out
the above improvements.
8. Suitablerepair/rehabilitationmeasuresshallbesuggestedinrespectofthe existing
structures as per IRC-SP:40 along with their specifications, drawings and cost
estimate in the form of a report. The rehabilitation or reconstruction of the structures
shall be suggested based on broad guidelines for rehabilitation and strengthening of
existing bridges contained in IRC-SP:35 and IRC-SP:40.
9. Subsequent to the approval of the GAD and the alignment plan by<Executive
63
Engineer, N.H. Division, Deoghar>, detailed design shall also be carried out for the
proposed underpasses, overpasses and interchanges.
10. TheConsultantsshallalsocarryoutthedesignandmakesuitable recommendations for

protection works for bridges and drainage structures.
11. In case land available is not adequate for embankment slope, suitable design for RCC
retaining wall shall be furnished. However, RESwall may also be considered
depending upon techno-economic suitability to be approved by <Executive Engineer,
N.H. Division, Deoghar>.
12. All the bridge structures having a length of 100 m or less can be used for tapping of
water for serving dual purpose i.e., to cross the water body or to store water, if
technically feasible. Therefore, such structures shall be designed as bridge cum
barrage structures (bridge cum bandhara). Ministry’s guidelines in this regard issued
vide letter no. RW/NH-34066/89/2015-S&R(B) dated 18.04.2017 may be referred.
Drainage System
1. The requirement of roadside drainage system and the integration of the same with
proposed cross-drainage system shall be worked out for the entire length of the
project road section.
2. In addition to the roadside drainage system, the Consultants shall design the special
drainage provisions for sections with super-elevated carriageways,
highembankments and for road segments passing through cuts. The drainage
provisions shall also be worked out for road segments passing through urban areas.
3. The designed drainage system should show locations of turnouts/outfall points with
details of outfall structures fitting into natural contours. A separate drawing sheet
covering every 5 km. stretch of road shall be prepared.
4. The project highway shall be designed to have well designed efficient drainage
system, which shall be subsurface, as far as possible. While constructing the
underpasses, the finished road level shall be determined so as to ensure that the
accumulation of rain water does not take place and run-off flows at the natural
ground level. The drains, wherever constructed, shall be provided with proper
gradient and connected to the existing outlets for final disposal.
5. The rain water harvesting requirements be assessed taking into consideration the
Ministry of Environment & Forest Notification Dt. 14.01.1997 (as amended on
13.01.1998, 05.01.1999 & 06.11.2000). The construction of rainwater harvesting
structure is mandatory in and around water scarce / crisis areas notified by the
Central Ground Water Board. The provisions for rainwater harvesting be executed as
per the requirements of IRC:SP:42-2014 (Guidelines for Road Drainage) and
IRC:SP:50-2013 (Guidelines on Urban Drainage).
6. All the bridge structures having a length of 100m or less can be used for tapping of
water for serving dual purpose i.e. to cross the water body and to store water, if
technically feasible. Therefore, such structures should be designed as bridge cum
barrage structures (bridge cum bandhara). Ministry’s guidelines in this regard issued
vide letter no. RW/NH-34066/59/2015-S&R(B) dated 18.04.2017 may be referred.
7. The locations of the culverts should be planned in such a way that the proposed
culvert covers optimum catchment area & the location shall be decided on the basis of
topographical survey, local rainfall data, gradient of natural ground and enquiry from
64
the local habitants. All culverts should preferably be box culverts as pipe culverts get
filled up with silt, which is rarely cleared.
Traffic Safety Features, Road Furniture and Road Markings
1. The Consultants shall design suitable traffic safety features and road furniture
including traffic signals, signs, markings, overhead sign boards, crash barriers,
delineators etc. The locations of these features shall be given in the reports and also
shown in the drawings.
2. The Consultant should make the provisions for “the overhead (gantry-mounted)signs
on roads with two or more lanes in the same direction” as per provisions of IRC-67.
The minimum height of gantry mounted sign be 5.5 m above the highest point at the
carriageway.
3. Road safety shall be the focus of design. The roads shall be forgiving, having self-
explaining alignment, safe designed intersections / interchanges segregation and safe
crossing facilities for VRUs with crash barriers at hazardous locations. The details of
traffic signs and pavement markings with their locations, types and configuration
shall be shown on the plan so that they are correctly provided.
4. DPR shall undergo the exercise of Road Safety Audit through the Road Safety
Auditor (separate from design team) and recommendations mentioned be
incorporated.
5. Road markings and proper signage constitute another important aspect of the Road
safety. The DPR shall contain a detailed signage plan, indicating the places, directions,
distances and other features, duly marked on the chainage plan. It shall specify the
suitable places where FoBs are to be provided. Road marking and signage plan shall
be included in DPR and shall be specifically approved by the <Executive Engineer,
N.H. Division, Deoghar>.
6. Advanced Traffic Management System (ATMS) shall be in place for all 4/6 lane roads
of <Executive Engineer, N.H. Division, Deoghar>being put to tolling. This would
provide real time information, guidance and emergency assistance to users. ATMS
would include outdoor equipment including emergency call boxes, variable message
sign systems, meteorological data system, close circuit TV camera (CCTV) system in
addition to any other equipment required to meet the objective. Indoor equipment
would include large display board, central computer with Network Management
System, CCTV monitor system and management of call boxes system with
uninterrupted power supply, all housed in a central control centre. In this connection,
<Executive Engineer, N.H. Division, Deoghar>’s policy circular no.11041/218/2007-
Admn dated 15.09.2016 may be referred.
7. As availability of suitable sight distance has a large effect on road safety, the
alignment of all the NHs should be finalized in such a way so as to have double the
stopping sight distance available to the road users at all locations.
Arboriculture and Landscaping
The Consultants shall work out appropriate plan for planting of trees (specifying type
of plantation), horticulture, floriculture on the surplus land of the right-of way with a
view to beautify the highway and making the environment along the highway
pleasing.These activities should be included in the TOR for
contractor/concessionaire and the cost of these activities shall also be added to the
total project cost for civil works. The existing trees / plants shall be retained to the
extent possible. The Transplantation of trees shall also be proposed wherever
feasible.
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Toll Plaza
1. The Consultants shall identify the possible toll plaza location(s) based on the data and
information derived from the traffic studies and a study of the existing physical
features including the availability of land. The location of the plaza should keep in
view that the project road is to be developed as a partially access controlled highway
facility and it is required to collect toll on rational basis from as much of the vehicular
traffic as possible consistent with economy of collection and operations. The location
of the toll plaza should be finalized in consultation with<Executive Engineer, N.H.
Division, Deoghar>.
2. The minimum number of toll lanes at the toll plazas should be carefully designed
taking into consideration the projected peak hour tollable traffic, permissible service
time, adopted toll collection system and the capacity of service lanes. The number of
lanes at any toll plaza would, however, be not less than four times the number of lanes
for which the highway has been designed. Eventually, all the lanes have to be
designed / equipped with Electronic Toll Collection (ETC) systems and one lane at the
extreme outer side for Over Dimensioned Vehicles (ODV) should be earmarked in
each direction.
3. Car lanes and lanes for commercial vehicles shall be earmarked at the toll plaza with
outer lanes earmarked for the commercial vehicles. At least 50% of the total lanes on
each side shall be equipped with weigh-in-motion facility for dedicated use by
commercial vehicles followed by a static weigh bridge on either side. Number of lanes
with weigh-in-motion facility may be suitably increased depending on proportion of
commercial vehicles in total trafficProvision should be kept for acquisition and
earmarking of about one acre area for parking of the overloaded vehicles.
4. Toll Plaza shall be designed as per IRC 84.
Weighing Station, Parking Areas and Rest Areas
1. The consultant shall select suitable sites for weighing stations, parking areas and rest
areas and prepare suitable separate designs in this regard. The common facilities like
petrol pump, first-aid medical facilities, police office, restaurant, vehicle parking etc.
should be included in the general layout for planning. For petrol pump, the guidelines
issued by OISD of Ministry of Petroleum shall be followed. The facilities should be
planned to be at approximately 50 km interval. At least each facility (1 no.) is foreseen
to be provided for this project stretch. Weighing stations can be located near toll
plazas so that overloaded vehicles can be easily identified and suitably penalized and
unloaded before being allowed to proceed further. The type of weighing system
suitable for the project shall be brought out in the report giving merits of each type of
the state-of-the art and basis of recommendations for the chosen system.
2. The Consultant should take into consideration the provisions for persons with
disabilities (PwD) in way side amenity centres / rest areas and provide ramp
facilities, exit / entrance door with minimum clear opening of 900 mm and
specialtoilet facilities for use of handicapped persons. The consultant shall also take
into consideration, the provisions for Pedestrians facilities as per IRC-103.
4.12.12Miscellaneous Works
1. The Consultants shall make suitable designs and layout for miscellaneous
works including rest areas, bus bays, vehicle parking areas,
telecommunication facilities etc. wherever appropriate.
2. The Consultants shall prepare the detailed scheme and lay out plan for the
66
works mentioned in Para 1.
3. The Consultants shall prepare detailed plan for the traffic management and
safety during the construction period.
Environment and Social Impact Assessment
The consultant shall under take the detailed environmental and social impact
assessment in accordance with the standard set by the Government of India for
projects proposed to be funded by MORT&H/Executive Engineer, N.H. Division,
Deoghar. In respect of projects proposed to be funded by ADB loan assistance,
Environmental Assessment Requirements, Environmental Guidelines for selected
infrastructure projects, 1993 of Asian Development Bank shall be followed. Similarly,
for projects proposed to be funded by World Bank loan assistance, World Bank
Guidelines shall be followed.
Environmental Impact Assessment
Environment impact assessment or initial environment examination be carried out

inaccordancewithADB’sEnvironmentalAssessmentRequirementsofADB1998guidelin
es for selected infrastructure projects 1993 as amended from time to time/World
Bank Guidelines / Government of India Guidelines, as applicable
1. The consultant should carry out the preliminary environmental screening to

assess the direct and induced impacts due to the project.
2. Theconsultantshallensuretodocumentbaselineconditionsrelevanttothe
project with the objective to establish the benchmarks.
3. The consultant shall assess the potential significant impacts and identify the
mitigation measures to address these impacts adequately.
4. The consultant shall do the analysis of alternatives incorporating

environmental concerns. This should include with and without scenario and
modification incorporated in the proposed project due to environment
considerations.
5. The consultant shall give special attention to the environmental enhancement

measures in the project for the following:
(a) Cultural property enhancement along the highways

(b) Bus bays and bus shelters including a review of their location,
(c) Highway side landscape and enhancement of the road junctions,
(d) Enhancement of highway side water bodies, and
(e) Redevelopment of the borrow areas located on public land.
6. Theconsultantshallpreparethebill-of-quantities(BOQ)andtechnical
specifications for all items of work in such a way that these may be readily
integrated to the construction contracts.
7. The consultant shall establish a suitable monitoring network with regard to

air, water and noise pollution. The consultant will also provide additional
inputs in the areas of performance indicators and monitoring mechanisms for
environmental components during construction and operational phase of the
project.
67
8. The consultant shall provide the cost of mitigation measures and ensure that
environmentalrelatedstaffing,trainingandinstitutionalrequirementsare
budgeted in project cost.
9. Theconsultantshallpreparetheapplicationformsandobtainforestryand
environmental clearances from the respective authorities including the
SPCBs and the MOEFon behalf of<Executive Engineer, N.H. Division,
Deoghar>.Theconsultantswillmake presentation, if required, in defending the
project to the MOEF Infrastructure Committee.
10. The consultant shall identify and plan for plantation and Transplantation of
the suitable trees along the existing highway in accordance with IRC
guidelines.
11. Theconsultantshallassistinprovidingappropriateinputinpreparationof
relevant environment and social sections of BPIP.
12 Provision should be made for Noise Barriers wherever (especially where

project highway passes through dense habitation) required as a mitigation
measure against noise pollution and nuisance. Their location, dimension, type,
material and shapes should be determined and defined in environment
impact assessment studies forming part of DPR.
Social Assessment
1 The consultant would conduct base line socio-economic and censussurvey to assess
the impacts on the people, properties and loss of livelihood. The socioeconomic
survey will establish the benchmark for monitoring of R&R activities. A social
assessment is conducted for the entire project to identify
mechanismstoimproveprojectdesignstomeettheneedsofdifferent stakeholders. A
summary of stakeholder discussions, issue raised and how the project design was
developed to meet stakeholders need would be prepared.
2 The consultant shall prepare Land Acquisition Plan and assist<Executive Engineer,
N.H. Division, Deoghar> in acquisition of land under various Acts.
The consultant would prepare Resettlementand Rehabilitation Plan and assess

feasibility and effectiveness of income restoration strategies and suitability and
availability to relocation sites. The resettlement plan which accounts for land
acquisition and resettlement impacts would be based on a 25% socio-economic
survey and 100 % census survey of project affected people which provides the
complete assessment of the number of affected households and persons, including
common property resources. All untitled occupants are recorded at the initial stages
and identify cards will be issued to ensure there is no further influx of people in to the
project area. All consultations with affected persons (to include list of participants)
should be fully documented and records made available to <Executive Engineer, N.H.
Division, Deoghar>.
• Assessment on the impact of the project on the poor and vulnerable groups
along the project road corridor.
• Based on the identified impacts, developing entitlement matrix for the project
affected people.
• Assessmentonsocialissuessuchasindigenouspeople,gender, HIV/AIDS,
labourers including child labour.
• Implementation budgets, sources and timing of funding and schedule of tasks.
68
• Responsibility of tasks, institutional arrangements and personnel for
delivering entitlement and plans to build institutional capacity.
• Internal and external monitoring plans, key monitoring indicators and
grievance redress mechanism.
• Incorporating any other suggestions of the ADB/ World Bank/ <MoRTH/State
RCD>, till the acceptance of the reports by the ADB/ World Bank/
<MoRTH/State RCD>
Reporting Requirements of EIA
• Theconsultant wouldprepare the stand-alonereportsasper the requirementof

the ADB/World Bank /<Executive Engineer, N.H. Division, Deoghar>, as
applicable, with contents as per the following:
• Executive Summary
• Description of the Project
• Environmental setting of the project.
• Identification and categorization of the potential impacts (during pre-
construction, construction and operation periods).
• Analysis of alternatives (thiswouldincludecorrelationamongstthefinally
selected alternative alignment/routing and designs with the avoidance and
environmental management solutions).
• The public consultation process.
• Policy, legal and administrative framework. This would include mechanisms
at the states and national level for operational policies. This would also
include a description of the organizational and implementation mechanism
recommended for this project.
• Typicalplanorspecificdesignsforalladditionalenvironmentalitemsas described
in the scope of work.
• IncorporatinganyotherasperthesuggestionsoftheADB/WorldBank/ <Executive
Engineer, N.H. Division, Deoghar>, till the acceptance of the reports by the
ADB/ World Bank/<Executive Engineer, N.H. Division, Deoghar>, as
applicable.
• EMP Reports for Contract Package based on uniform methodology and
processes.The consultant will also ensure that the EMP has all the elements
for it to be a legal document. The EMP reports would include the following:
• Brief description of the project, purpose of the EMP, commitments on
incorporating environmental considerations in the design, construction and
operations phases of the project and institutional arrangements for
implementing the EMP.
• A detailed EMP for construction and operational phases with recourse to the
mitigation measures for all adverse impacts.
• Detailedplansforhighway-sidetreeplantation(as part ofthe compensatory
afforestation component).
• Environmental enhancement measurewould be incorporated.
• Enhancement measures would include items described in the scope of work
and shall be complete with plans, designs, BOQ and technical specifications.
• Environmental monitoring plans during and after construction including
69
scaling and measurement techniques for the performance indicators selected
for monitoring.
• The EMP should be amendable to be included in the contract documents for
the works.
• Incorporating any other as per the suggestions of the ADB/ World Bank/
<Executive Engineer, N.H. Division, Deoghar>, till the acceptance of the
reports by the ADB/ World Bank /<Executive Engineer, N.H. Division,
Deoghar>as applicable.
Reporting requirements of RAP
Analysis on the resettlement plan be conducted based on ADBs Hand Book on

Resettlement, A Guide to Good practice 1998 as amended time to time/ World Bank
Guidelines / Government of India Guidelines, as applicable.
• Executive summary
• Description ofproject
• Objectives of the project.
• The need for Resettlement in the Project and evaluation of measures to
minimize resettlement.
• Descriptionandresultsofpublicconsultationandplansforcontinued
participation of PAPs.
• Definition of PAPs and the eligibility criteria.
• Censusandsurveyresults-numberaffected,howaretheyaffectedandwhat
impacts will they experience.
• Legalandentitlementpolicyframework-supportprinciplesfordifferent
categories of impact.
• Arrangements for monitoring and evaluation (internal and external)
• Implementation schedule for resettlement which is linked to the civil works
contract
• A matrix of scheduled activities linked to land acquisition procedures to
indicate clearly what steps and actions will be taken at different stages and
the time frame
• The payment of compensation and resettlement during the acquisition
process
• An itemized budget (replacement value for all assets) and unit costs for
different assets
Land Acquisition
Overall program management of all activities pertaining to Land

Acquisition
Coordinate all activities necessary for accurate and timely publication of notifications
as per NH Act including but not limited to
i. Identify all land parcels that need to be acquired as part of project highway
ii. Conduct Joint Measurement Survey in conjunction with CALA,<Executive Engineer,
N.H. Division, Deoghar>and state revenue department to verify land records
70
iii. Conduct valuation of land and associated assets (structures, trees, crops etc.) and
liaison with authorities of State Government for authentication of the valuation
Liaison with relevant state departments throughout land acquisition process
i. Liaison with State Government departments including but not limited to Land
Revenue Office (or Tehsil), Sub - Registrar office, Directorate of Surveys and with
other State departments (like Public works department, horticulture department etc.)
to expedite the land acquisition process
ii. Co-ordinate collection of all the necessary land record documents and information
required to support CALA/CALA staff during the LA process
Facilitate communication between <Executive Engineer, N.H. Division,

Deoghar>(PIU)and CALA throughout land acquisition process
i. Ensure prompt official communication (including delivery of documents and

notifications) between the office of Competent Authority for Land Acquisition (CALA)
and <Executive Engineer, N.H. Division, Deoghar>
Support CALA with manpower and resources CALA throughout land acquisition
process
i. Ensure presence of adequate manpower like surveyors, revenue inspectors,

assistants, peons, computer operators as required to support CALA, PIU, RO in the LA
process corresponding to respective project
ii. Ensure comprehensive quality checks (4 Eye Checks) for all the notifications prepared
before submission in the Bhoomi Rashi portal
Assist CALA and <Executive Engineer, N.H. Division, Deoghar> in the publication of
notifications
Provide copy of following documents to Executive Engineer, N.H. Division,

Deoghar,(PIU) 1 soft copy (less than 3MB combined) + 1 hard copy, on finalization of
alignment and approval of the alignment from the competent authority
i. Index Map: Document showing alignment of proposed highway overlaid on a detailed

political map of the region
ii. Alignment plan: Engineering plan detailing relative position of Proposed Right of Way
to existing road, bypasses, realignments significant structures, affected villages and
chainage
iii. Project sanction document detailing chainage, length, scheme code and land
acquisition requirements (Total Land Required, Land available, land to be acquired
etc.)
Conduct enquiry at Village Administrative Office along approved alignment to

ensure inclusion of all villages
Ensure correct spelling of taluks and villages according to local revenue records
(Jamabandi) or State Government land record website. The same should be done for
English and Hindi
Obtain approval of taluk names, village names and other details mentioned in 3a
from CALA office
Co-ordinate with PIU and District Collector/State Government in obtaining

appointment order for CALA
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Co-ordinate with NIC to ensure correct village names and spelling are included in
Bhoomi Rashi portal
Assist PIU in creating 3a notification and preamble on BhoomiRashi along with all
supporting documents in format prescribed to be sent for approval to
<MoRTH/State RCD>HQ
Assist CALA and <Executive Engineer, N.H. Division, Deoghar>(Divisons) in the

publication of 3A notification
Co-ordinate collection of all village maps from state land revenue department
i. Ensure all village maps are collected from the Taluk Office/Regional Deputy Director
of Survey and Land Records and bear a saleable copy mark.
Co-ordinate collection of all survey maps for all the affected survey numbers in the
proposed right of way from state land revenue department
i. Ensure collection of digitized survey maps from the state revenue department
prepared using CollabLand software of NIC for the purposes of land acquisition
activities, wherever available
ii. Ensure all survey maps collected are scaled to 1:500, 1:1000 or 1:2000
iii. Ensure survey maps contain all necessary information including boundary
dimensions, ladder diagrams, topographical details, sub division details and adjoining
survey numbers as available, in line with the norms of the State Government
iv. Verify the level of accuracy in the maps and their suitability for the purposes of
supporting the land acquisition effort for the project road in terms of both
dimensional accuracy and details available
v. Ensure consistency between the revenue maps and other land records (Record of
Rights, Tenancy and Crops /A-Register etc.) and correct the maps/records in case of
inconsistency. Ensure, the corrected maps are vetted by the Village Administrative
Officer
Ensure collection of geo referenced control points capable of being imported into
appropriate GIS system
i. Conduct an alignment walk-through and ensure details of the ground control points
include village stones, suitable land details and permanent geographical features are
collected
ii. Ensure a minimum of 10 control points are identified and geo-referenced for every 1
km
iii. Ensure the Geo-location information from the control points are imported into the GIS
system, to aid in superimposition of alignment map and the digitized village map.
Suitable land details and features should also be added to the GIS system to enable
review of individual land parcels.
Ensure accurate digitization and projection of village maps on GIS system
i. Consultant should ensure complete digitization of the area containing the Proposed
Right of Way
ii. Where digitized revenue maps are unavailable or are deemed to be insufficient for the
purposes of this project, the consultant shall digitize the survey maps of the area
falling in and surrounding the existing and PROW, keeping the following in mind:
1. Create digitized maps of individual survey numbers using the procedure used by
the land revenue department to recreate revenue maps such as using ladder
diagrams, grid dimensions etc., using CollabLand software, wherever possible
72
2. Input numerical measurements mentioned in the ladder diagram/grid
dimensions/survey boundaries in CollabLand or similar software to ensure
accuracy of digital map
3. Stitch the digitized survey maps to recreate a scaled and digitized village map
depicting all the survey numbers affected by the proposed right of way
iii. Ensure that the digitized map exactly matches the original map like a contact print
and contain all information contained in the original survey map
iv. Ensure an accuracy of 1mm or higher in a 1:1000 scale, as this translates into an
accuracy of 1 m or higher on ground
v. In digitization and feature addition, the consultant shall endeavor to follow any
standards, requirements and formats laid down by the relevant state/ central
government for land ownership and revenue management or that set by the authority
involved in digitization of land records
1. Where applicable, the consultant shall share back the digitized cadastral maps in
both soft and hard copy with the relevant local Central or state government
Ensure accurate projection of survey revenue maps on Google Earth or similar GIS
software necessarily having the following layers
i. Alignment Map
ii. Digitized Village Map
iii. Topographical details as collected during topographical survey using LiDAR/Drone
Imaging
iv. Geo-referenced control points imported into GIS software
Ensure proper superimposition of the alignment map, digitized village map by

accurately matching the topographical details and geo-referenced ground control
points on both the layers.
i. Divide the village maps at every 500 meters (in case of the same village) to ensure
proper projection of the planar map on Google Earth or equivalent
ii. Adjust the digitized map to exactly match the ground situation using the geo-
referenced ground control points identified
Accurately identify extent of area encroached by alignment in survey numbers/sub

division numbers using appropriate software (ArcGIS/AutoCAD, etc) based on the
superimposition of the alignment map on the digitized village map
Co-ordinate collection all the relevant revenue records from state revenue
department required to ascertain type and nature of land
i. Collect the updated land revenue records with details on survey numbers, sub-
division, land type, land nature and owner from the Taluk office
Prepare and submit 3A draft and LA plan in the format prescribed by <CALA
offices>.
Co-ordinate submission of copies of LA plan and Alignment map to CALA offices

through PIU required for verification of 3A draft in the format prescribed by the
CALA Office
Facilitate CALA staff in verification of the draft 3A document
Assist CALA staff in preparation of 3A notification, preamble and forwarding letter

to be forwarded to PIU
73
Assist PIU in uploading 3A notification (as declared by CALA) along with preamble
on Bhoomi Rashi.
i. Provide computer operators to upload 3A notification on Bhoomi Rashi

ii. Ensure the 3A submitted on Bhoomi Rashi matches the signed copy verbatim and no
changes are made
Provide copy of 3A Gazette notification to the office of the CALA on publication in

the Gazette
Prepare 3A notification in vernacular language to be sent to newspaper for 3A(3)

notification
i. Ensure the translated 3A sent to the newspaper matches the 3A Gazette copy
verbatim and no changes are made
Co-ordinate with the CALA to get a signed copy of the press ready version along with
the file reference number needed for future reference at the CALA office
Assist PIU in coordinating with newspaper to ensure publication of 3A notification

in 2 newspapers: 1 Vernacular + 1 Other
Provide copies of newspaper publication of 3A notification to the CALA and PIU
Ensure all activities are planned and adequate manpower is made available to
ensure the prescribed timelines are adhered to
i. Ensure submission of 3A to the PIU in prescribed format within 30 days of 3a

publication
ii. Ensure publishing of 3A in Gazette by pursuing the same with relevant stakeholder
within 14 days of submission of final 3A to the PIU
iii. Provide adequate manpower including but not limited to AutoCAD draftsmen, liaison
officers, computer operators, retired tahsildars, etc. to ensure mandated timelines are
met
iv. Ensure adequate resources including but not limited to computers, software licenses,
scanner, printer etc. are deployed to ensure mandated timelines are met
Assist CALA and <Executive Engineer, N.H. Division, Deoghar, >(PIU) in conduction
of 3C enquiry and compilation of final orders
Co-ordinate with CALA for scheduling public hearings as necessitated by section 3C of

NH Act 1956
Assist CALA staff in sending notices to petitioners on respective hearing dates either
through newspaper notifications to be published in 2 newspapers: 1 Vernacular + 1
other or through respective village administrative offices
Provide copies of newspaper publication/ notices of 3C notification to the office of the

CALA
Assist CALA staff in receiving and compiling of objections
Assist CALA during objection hearings, recording of hearings, ensuring compliance of

corresponding orders and notification of final CALA order to petitioners
74
Assist CALA staff in dispatching and ensuring delivery of final 3C orders to petitioners
in a timely manner and obtain acknowledgement of receipt of 3C orders from the
aggrieved parties
Assist CALA and <Executive Engineer, N.H. Division, Deoghar>(PIU) in conducting

Joint Measurement Survey
Co-ordinate with the CALA office and state government departments and obtain all
permissions necessary to conduct JMS and center line marking
Ensure laying of boundary pillars in an accurate and expedited manner
i. Ensure use of Differential GPS or Total Station systems to conduct center line marking
ii. Ensure placing of boundary pillars (left and right) and the center line peg (in case of
brownfield sections), center line pillar (in case of greenfield sections) at 50-meter
intervals, clearly demarcating the Proposed Right of Way.
iii. Ensure all boundary pillars are provided and planted as per IRC:25:1967
iv. Ensure that the boundary stones are secured at location
v. Provide daily reports to PIU and CALA office by mail indicating progress of boundary
stone marking in terms of length and chainage covered
vi. Retain a Total Station system, controller and a prism holder for the entire duration of
the JMS to ensure prompt assistance to the survey team
Ensure accurate and timely conduction of JMS for the complete length of the project
i. Provide scaled revenue maps, latest ownership records, village map and other
revenue documents necessary for conducting JMS
ii. Arrange retired revenue sub inspectors of survey and chainmen to conduct Joint
Measurement Survey at the consultant’s cost
iii. Ensure accurate measurement of revenue survey plots with respect to PROW of
project, by identifying physical features present on the ground & the survey sketches,
measuring the distance of the PROW stone from the physical features and marking the
distance on the survey sketch
iv. Ensure marking of PROW on scaled revenue maps indicating extent of encroachment
into survey numbers/sub division numbers
v. Ensure surveyors collect details of structures and trees present in sub-divisions
during JMS
vi. Ensure accurate calculation of area affected in each sub-division
vii. Ensure sub-division records are prepared as per the guidelines of the state revenue
surveyor clearly indicating the name of the land owner as per latest ownership record
viii. Ensure sub-division records divide affected sub-divisions clearly indicating portion of
land vested with the owner and portion of land acquired by <Executive Engineer,
N.H. Division, Deoghar>
ix. Ensure submission of JMS records in format expected by the CALA office along with all
supporting documents
x. Co-ordinate with local land revenue office in updating of all land records as per sub-
division records submitted to CALA office, including vesting of acquired land in the
name of Government of India, post publication of the 3D notification
xi. Provide daily reports to PIU and CALA office by mail indicating progress of JMS in
terms of length, villages and number survey numbers covered
Assist land revenue department in conducting pre-scrutiny
75
i. Ensure all records are submitted at Taluk office in the correct format
ii. Facilitate creation of new sub-divisions based on the sub division records submitted
by the survey team, including vesting of acquired land in the name of Government of
India, post publication of the 3D notification
iii. Provide daily reports to PIU and CALA office by mail indicating progress of pre-
scrutiny in terms of number of villages covered
Co-ordinate with CALA team and PIU to facilitate site inspection
Assist CALA and <Executive Engineer, N.H. Division, Deoghar>(PIU) in the

publication of 3D notification
Prepare 3D draft based on 3A notification and scrutinized JMS statements in the

format prescribed by <CALA offices>
Co-ordinate submission of copies of 3D draft and scrutinized JMS Statements to the

office of the CALA for verification
Facilitate CALA staff in verification of the draft 3D version
i. Ensure presence of surveyors to clarify/rectify any issue that may arise during
verification, both during on-ground inspection as well as during the document
verification
Assist CALA staff in preparation of 3D notification, preamble and forwarding letter to

be forwarded to PIU
Assist PIU in uploading 3D notification (as declared by CALA) along with preamble on
Bhoomirashi
i. Provide computer operators to upload 3D notification on Bhoomirashi

ii. Ensure the 3D submitted on Bhoomirashi matches the signed copy verbatim and no
changes are made
Provide copy of 3D Gazette notification to the office of the CALA on publication in the
Gazette
Prepare 3D notification in vernacular language to be sent to newspaper
i. Ensure the translated 3D sent to the newspaper matches the 3D Gazette copy
verbatim and no changes are made
Co-ordinate with the CALA to get a signed copy of the press ready version along with
the file reference number needed for future reference at the CALA office
Assist PIU in coordinating with newspaper to ensure publication of 3A notification in

2 newspapers: 1 Vernacular + 1 Other
Provide copies of newspaper publication of 3D notification to the CALA and PIU
Ensure all activities are planned and adequate manpower is made available to ensure
the prescribed timelines are adhered to
i. Ensure submission of 3D statement along with sub-division records to the PIU in

prescribed format within 45 days of 3A publication
ii. Ensure publishing of 3D in Gazette by pursuing the same with relevant stakeholder
within 15 days of submission of final 3D to the PIU
76
iii. Provide adequate manpower including but not limited to surveyors, revenue
inspectors, chain-men, liaison officers, computer operators, central line marking
teams, helpers, etc. to ensure mandated timelines are met
iv. Ensure adequate resources including but not limited to computers, boundary pillars,
Total Station/DGPS systems, vehicles etc. are deployed to ensure mandated timelines
are met
Assist the CALA in the declaration of award (3G)
Assist CALA in drafting public notice inviting claims (under sub-section 3 of section
3G) from all persons interested in the land tobe acquired and 3D notification to be
published in 2 local newspaper - 1 vernacular and 1 other.
Co-ordinate with <Executive Engineer, N.H. Division, Deoghar>/CALA on publishing of

claim invitation notification in 2 local newspapers - 1 vernacular and 1 other. The
public notice inviting claims (under sub-section 3 of section 3G) from all persons
interested in the land to be acquired can be issued along with the newspaper
publication of 3D notification
Provide 1 copy of newspaper notification of 3D and claim invitation to CALA, Ward,

Panchayat, Circle office, police station and Collector office.
Assist CALA during claim hearings, record hearings and compliance of corresponding
orders
i. Collate ownership claims and the documents received during the claim hearings
ii. Assist the office of the CALA in verifying the claims and in finalizing the land owners
Assist CALA office in collection of sales statistics and market value (Guideline value/
Collector rates) from the relevant State Government department
i. Collect the sales statistics for 3 years prior to the date of the 3A notification from the
Sub-Registrar’s Office
ii. Assess the sales statistics to evaluate the nature of land for all the sale deeds based on
the land records available with the State Government (Chitta/ A- Register, etc.)
iii. Compute the average of the top 50% of the sales statistics after eliminating the
outliers, with proper justification
iv. Collect the Guideline Value/ Prevalent market rates, as issued by the order of the
Competent Authority of the State Government for all the relevant villages
v. Collect the details of the sales of land for public purpose through private negotiation
in the recent past for similar type of land
Compute land valuation for the all the affected survey numbers in line with
RFCTLARR Act and the guidelines issued by MoRTH
Conduct valuation of land related assets (Structures, trees, crops etc.) and liaison with
respective State authority including but not limited to State Public Works
Department, Agriculture, Horticulture, Forest Department, etc. for authentication of
the valuation.
Assist CALA in 3G award preparation and in drafting 3G award documents along with
the required annexure including but not limited to preparation of field book which
contains award by each beneficiary, list of sales statistics considered for finalizing the
market value, etc.
Assist <State RCD>in obtaining possession of land
77
Co-ordinate delivery of confirmation letter of deposit from PIU to CALA
Assist CALA staff in drafting notification for beneficiaries for award collection and
vacating the land within 60 days (under section 3E)
Co-ordinate serving of notice to all beneficiaries for collection of award and to vacate
the land within 60 days (under section 3E)
Co-ordinate collection of certificate of possession from CALA
Publication of Gazette Notifications relating to Land Acquisition:
Cost for publication of Gazette Notifications relating to land acquisition in

Newspapers shall be borne by the <MoRTH/Executive Engineer, N.H. Division,
Deoghar>.
Utility shifting proposal and estimates
Identify type and location of all existing utilities within the proposed
ROW
1. Consultant will review information available with all utilities agencies in the region,
consult maps/plans available with <Executive Engineer, N.H. Division, Deoghar>,
MoRTH and state road agencies, consult with locals and municipal bodies to ascertain
the presence and location of utilities , including but not limited to water-mains, gas,
telephone, electricity and fiber-optic installations in and around the project road
2. Deploy ground penetrating radar, inductor locators or better technology to accurately

map the location, type and size of utilities in the ROW of the project road as required
in the section of this TOR
3. Develop a detailed strip plan and digitized maps showing:
i. type, size and current location of all the utilities identified

ii. relative offset from the centerline
iii. existing right of way
Plan for utilities in future road design
1. Consultants need to identify utilities that will require shifting to enable construction
of the proposed project road
2. Incorporate space required for elevated and under-ground utilities corridors and
utilities crossings as required for existing and future utilities in consultation with user
departments
Develop a utilities relocation plan
1. Consultants need to develop and submit a utilities relocation plan in consultation

with <State RCD>and user departments clearly identifying current utilities and
suggested relocations along with crossings as required
2. Plan and conduct discussions, consultations and joint site visits required for the
planning of utilities shifting and the development of required drawings and proposals
78
3. Prepare necessary details, documents and suggested relocation plan to be submitted
to user department
4. Develop initial cost estimates based on suggested relocation plan and the latest
available schedule of rates for inclusion in the cost of the project at the time of
approval
Estimates and approvals
1. Consultants need to obtain draft utilities shifting proposal from user departments for
all utilities identified for shifting along project road
2. Prepare utility shifting cost estimates using latest schedule of rates and obtain
approval from user departments
3. Review final designs submitted, cost estimates, complete checklist, obtain required
declarations and submit to <Executive Engineer, N.H. Division, Deoghar>for
approval
4. Work with user department, <Concerned utility owning department> as required to

incorporate any changes requested in shifting proposal and cost estimate
5. Obtain all required utilities shifting proposal estimates and required approvals from
both user departments and <Executive Engineer, N.H. Division, Deoghar>within the
time stipulated in DPR contract
Estimation of Quantities and Project Costs
1. The Consultants shall prepare detailed estimates for quantities (considering

designs and mass haul diagram) and project cost for the entire project (civil packages
wise), including the cost of environmental and social safeguards proposed based on
MoRT&H’s Standard Data Book and market rate for the inputs. The estimation of
quantities shall be based on detailed design of variouscomponents of the projects. The
estimation of quantities and costs would have to be worked out separately for civil
work Package as defined in this TOR.
2. The Consultants shall make detailed analysis for computing the unit rates for the
different items of works. The unit rate analysis shall duly take into account the
various inputs and their basic rates, suggested location of plants and respective lead
distances for mechanized construction. The unit rate for each item of works shall be
worked out in terms of manpower, machinery and materials.
3. The project cost estimates so prepared for <Executive Engineer, N.H. Division,
Deoghar>/ADB/WB projects are to be checked against rates for similar on-going
works in India under <Executive Engineer, N.H. Division, Deoghar>/WorldBank/ ADB
financed road sector projects.
4. The Consultant should work out the quantity of Bitumen, Steel and Cement likely to
be used in the project and indicate in the summary sheet.
6. Viability and Financing Options and Bidding process
1. The Project Road should be divided into the traffic homogenous links based on the
findings of the traffic studies. The homogenous links of the Project Road should be
further subdivided into sections based on physical features of road and pavement,
sub-grade and drainage characteristics etc. The economic and commercial analysis
shall be carried out separately for each traffic homogenous link as well as for the
79
Project Road.
2. The values of input parametres and the rationale for their selection for the
economic and commercial analyses shall be clearly brought out and got approved by
<MoRTH/State RCD>.
3. For models to be used for the economic and the commercial analyses, the
calibration methodology and the basic parametres adapted to the local conditions
shall be clearly brought out and got approved by <Executive Engineer, N.H. Division,
Deoghar>.
4. The economic and commercial analyses should bring out the priority of the
different homogenous links in terms of project implementation.
6.1. Economic Analysis
1. The Consultants shall carry out economic analysis for the project. The analysis should
be for each of the sections covered under this TOR. The benefit and cost streams
should be worked out for the project using HDM-IV or other internationally
recognized life-cycle costing model.
2. The economic analysis shall cover but be not limited to be following aspects:
i. assess the capacity of existing roads and the effects of capacity constraints on vehicle
operating costs (VOC);
ii. calculate VOCs for the existing road situation and those for the project;
iii. quantify all economic benefits, including those from reduced congestion, travel
distance, road maintenance cost savings and reduced incidence of road accidents; and,
iv. estimate the economic internal rate of return (EIRR) for the project over a30-year
period. In calculating the EIRRs, identify the tradable and non- tradable components
of projects costs and the border price value of the tradable components.
v. Saving in time value.
3. Economic Internal Rate of Return (EIRR) and Net Present Value (NPV), “with
“and “without time and accident savings” should be worked out based on these cost-
benefit stream. Furthermore, sensitivity of EIRR and NPV worked out forth different
scenarios as given under:
Scenario – I Base Costs and Base Benefits

Scenario - II Base Costs plus 15% and Base Benefits
Scenario - III Base Costs and Base Benefits minus 15%
Scenario – IV Base Costs plus 15% and Base Benefits minus 15%
The sensitivity scenarios given above are only indicative. The Consultants shall select
the sensitivity scenarios taking into account possible construction delays,
construction costs overrun, traffic volume, revenue shortfalls, operating costs,
exchangeratevariations,convertibilityofforeignexchange,interestrate volatility, non-
compliance or default by contractors, political risks and force majeure.
4. The economic analysis shall take into account all on-going and future road and
transport infrastructure projects and future development plans in the project area.
80
Financial Analysis
Need for financial analysis
1. It is envisaged that project stretches should be implemented in a commercial, PPP

funded format
2. Therefore, the Consultant will need to study the financial viability of the project under
various available commercial formats and suggest a mode of funding and execution
that is most likely to be successful
3. The consultant shall study the financial viability of the project under several different
traffic volume, user fee scenarios and funding options to arrive at the optimal
execution mode and funding modalities
Financial analysis of the project
1. The Consultants shall in consultation with <Ministry of Road Transport &

Highways, acting through state RCD, Jharkhand, Regional Office,
MoRTH>finalize the format for the analysis and the primary parameters and
scenarios that should be taken into account while carrying out the commercial
analysis
2. TheFinancialanalysisfortheprojectshouldcoverfinancialinternalrateof return,
projected income statements, balance sheets and fund flow statements and should
bring out all relevant assumptions.
3. The financial analysis should cover identification, assessment, and mitigating
measures for all risks associated with the project. The analysis shall cover, but be not
limited to, risks related to construction delays, construction costs overrun, traffic
volume, revenue shortfalls, operating costs, exchange rate variations, convertibility of
foreign exchange, interest rate volatility, non-compliance or default by contractors,
political risks and force majeure.
4. The sensitivity analysis should be carried out for a number of probabilistic scenarios.
Outputs from financial analysis
1. The financial model so developed shall be handed over to and be the property of
<Executive Engineer, N.H. Division, Deoghar>.
2. The consultant shall also suggest positive ways of enhancing the project viability and
furnish different financial models for implementing on BOT format
Bidding process
Consultant shall assist the authority in preparing the required bid documents and
support the authority through the bidding process
Preparation of documents
1. The consultant shall prepare all required bid documents and technical
schedules required for the bidding of the project
2. The Consultants shall prepare separate documents for each type of contract
(EPC/PPP) for each package of the DPR assignment
3. The consultant shall assist authority in reviewing bid documents and in

making any changes required basis their findings or the and finalising bid
documents
81
4. The consultant shall assist the authority in collecting and providing all
required supporting documents for initiating bid as defined by the SOP for
contracting
5. The DPR consultant may be required to prepare the Bid Documents, based on
the feasibility report, due to exigency of the project for execution if desired by
a. To enable this, consultant should study the financial viability and financial
options for the project for modes such as BOT Toll/Annuityduring the feasibility
stage.
6. Provide any and all clarifications required by the authority or other

functionaries such as the financial consultant and legal advisor as required for
the financial appraisal and legal scrutiny of the Project Highway and Bid
Documents.
7. The consultant shall be guided in its assignment by the Model Concession/

Contract Agreements for PPP/ EPC projects, as applicable and the Manual of
Specifications and Standards for two/ four/ six laning of highways published
by IRC (IRC:SP:73 or IRC:SP:84 or IRC:SP:87, as applicable) along with
relevant IRC codes for design of long bridges.
a. It is suggested that consultant should go through the EPC/PPP documents of

ministry before bidding the project.
Support during the bidding process
1. Consultant shall support <Executive Engineer, N.H. Division,

Deoghar>through the entire bid process and shall be responsible for sharing
the findings from the preparation stages during the bid process
2. The consultant shall ensure participation of senior team members of the

consultant during all interaction with potential bidders including pre-bid
conference, meetings, site visits etc.
3. During the bid process for a project, the consultant shall support the authority
in:
a. Responding to all pre-bid technical queries

b. Preparation of detailed responses to the written queries raised by the bidders
4. The consultant shall assist <Executive Engineer, N.H. Division, Deoghar>and

its functionaries as needed in the evaluation of technical bids
7. Time period for the service
1. Time period envisaged for the study of the project is indicated in Annex-I to LOI. The
final reports, drawings and documentation shall be completed within this time
schedule.
2. <Ministry of Road Transport & Highways, acting through state RCD, Jharkhand,
Regional Office,
MoRTH>shallarrangetogiveapprovalonallsketches,drawings,reportsand
recommendations and other matters and proposals submitted for decision by the
Consultant in such reasonable time so as not to delay or disrupt the performance of
the Consultant’s services.
82
8. Project Team and Project Office of the Consultant
1. TheConsultantsshallberequiredtoformamulti-disciplinary teamforthis assignment.

The consultants’team shall be manned by adequate number of experts with relevant
experience in the execution of similar detailed design assignments.
2. List of suggested key personnel to be fielded by the consultant with appropriate man-
month of consultancy services is given in Enclosure-I as per client's assessment.
3. AManningScheduleforkeypersonnelmentionedaboveisenclosedas Enclosure-I along

with broad job- description and qualification as Enclosure-II. The information
furnished in Enclosures-I & II are to assist the Consultants to understand the client’s
perception about these requirements and shall be taken by the Consultants for the
purpose of Financial Proposal and deployment schedule etc. in technical proposal to
be submitted by them. Any deviation proposed may be recorded in the comments on
TOR. All the key personnel mentioned will be evaluated at the time of evaluation of
technical proposal. Consultants are advised in their own interest to frame the
technical proposal in an objective manner as far as possible so that these could be
properly assessed in respect of points to be given as part of evaluation criteria as
mentioned in Data sheet. The bio-data of the key personnel should be signed on every
sheet by the personnel concerned and the last sheet of each bio-data should also be
signed by the authorized signatory of the Consultants.
4. The Consultants shall establish an office at the project site manned by senior
personnel during the course of the surveys and investigations. All the project related
office work shall be carried out by the consultant in their site office unless there are
special reasons for carrying out part of the office work elsewhere for which prior
approval of<Executive Engineer, N.H. Division, Deoghar> shall be obtained. The
address of the site office including the personnel manning it including their
Telephone and FAX numbers will be intimated by the Consultant to <Executive
Engineer, N.H. Division, Deoghar>before commencement of the services.
5. All key personnel and sub professional staff of the DPR Consultants shall use the
fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. Biometric
Attendance System shall be installed by the DPR Consultants at its own cost at the site
office and design office in order to facilitate the attendance marking. A copy of
attendance records shall be attached at the time of submission of their bills to the
<Executive Engineer, N.H. Division, Deoghar>from time to time. Proper justification
shall be provided for cases of absence of key personnel/ sub-professional staff which
do not have prior approval from Project Director of Concerned stretch. If <Executive
Engineer, N.H. Division, Deoghar>so desires, it shall facilitate electronic linking of the
attendance system with the Central Monitoring System of <DPR Consultants>.
9. Reports to be submitted by the Consultant to <Executive Engineer, N.H.

Division, Deoghar>
All reports, documents and drawings are to be submitted separately for each of the
traffic homogenous link of the Project Road. The analysis of data and the design
proposals shall be based on the data derived from the primary surveys and
investigations carried out during the period of assignment. The sources of data and
model relationships used in the reports shall be indicated with complete details for
easy reference.
83
Projectpreparationactivitieswillbesplitintoeightstagesasbroughtoutbelow.
No Stage Key activities Report/deliverable submitted

1 Inception Project planning and mobilization Inception Report and QAP
2 Feasibility Alignment finalization, preliminary Alignment Options Report and
surveys Feasibility Report
3 LA and Clearances I LA, utilities identification; creation of Strip Plan, LA Report (3a, 3A),
draft notifications and proposals Clearances and Utility Shifting
proposals
4 DPR Detailed design of highway, Draft DPR Report, Final DPR Report,
preparation of detailed project report documents and drawings
with drawings
5 Technical Schedules Preparation of bid documents and Civil Works Contract Agreement and
technical schedules Schedules
6 (i) LA II Land acquisition process, obtaining JMS and 3D Report, Final Project
(ii) Project final utilities estimates and required Clearances and Utilities Report
Clearances clearances
7 LA III- Award Land acquisition award determination 3G Report

Determination
8 LA IV- Possession Obtaining possession of land Land Possession Report
Preliminary design work should commence without waiting for feasibility study to be
completed. Stage 3, 5 and 6 shall run in parallel with Stage 2 and 4
For stages 7 and 8 consultant will be required to submit a report at the completion of
90% of the activities for that stage. In addition, an updated report will need to be
submitted at the completion of all land acquisition activities covering receipt of
100% of the land possession certificates for the land parcels pertaining to the project
road.
Timelines for the submission of reports and documents
Consultant shall be required to complete, to the satisfaction of the client, all the
different stages of study within the time frame indicated in the schedule of
submission in para 10pertaining to Reports and Documents for becoming eligible for
payment for any part ofthe next stage.
10 Reports and Documents to be submitted by the Consultant to

<MoRTH/State RCD>
1. The Consultant shall submit to the client the reports and documents in bound
volumes (and not spiral binding form) after completion of each stage of work as per
the schedule and in the number of copies as given in Enclosure-III. Further, the
reports shall also be submitted in floppy diskettes / CD’s in addition to the hardcopies
as mentioned in Enclosure-III. Consultant shall submit all other reports mentioned
specifically in the preceding paras of the TOR.
2. The time schedule for various submissions prescribed at Sl. No.1 above shall be
strictly adhered to. No timeoverrun in respect of these submissions will normally be
permitted. Consultant is advised to go through the entire terms of reference carefully
and plan his work method in such a manner that various activities followed by
respective submissions as brought out at Sl.No.1 above are completed as stipulated.
Consultant is, therefore, advised to deploy sufficient number of supporting personnel,
84
both technical and administrative, to undertake the projectpreparationactivitiesin
constructionpackage(Section) simultaneously. As far as possible, the proposal should
include complete information such as number of such persons, name, position, period
of engagement, remuneration rate etc. The Consultant is also advised to start
necessary survey works from the beginning so as to gain time in respect of various
other activities in that stage.
3. DPR Deliverables in each stage of project
1. The key stages, activities and deliverables for the detailed project report are as
described in these documents
2. The following section describes the detailed requirements for each report that needs
to be submitted
3. Consultants are also advised to refer to ENCLOSURE-IV
4. Formats for submission of Reports and Documents to understand any additional

format and content requirements
5. All reports must be submitted along with the relevant checklist form completed and
signed off by the consultant
STAGE 1
Quality Assurance Plan (QAP) Document
1. Immediately upon the award, the Consultants shall submit four copies of the QAP
document covering all aspects of field studies, investigations design and economic
financial analysis. The quality assurance plans/procedures for different field studies,
engineering surveys and investigation, design and documentation activities should be
presented as separate sections like engineering surveys and investigations, traffic
surveys, material geo-technical and sub-soil investigations,
roadandpavementinvestigations,investigationand design ofbridges&structures,
environment and R&R assessment, economic & financial analysis, drawings and
documentation; preparation, checking, approval and filing of calculations,
identification and traceability of project documents etc. Further, additional
information as per format shall be furnished regarding the details of personnel who
shall be responsible for carrying out/preparing and checking/verifying various
activities forming part of feasibility study and project preparation, since inception to
the completion of work. The field and design activities shall start after the QAP is
approved by <State RCD>.
2. Data formats for report and investigation result submission
i. Required data formats for some reports, investigations and documents are discussed
in ENCLOSURE-IV
ii. Formats for submission of Reports and Documents.
iii. The consultants will need to propose data formats for use in all other field studies and
investigations not covered in enclosure IV.
iv. The proposed data forms will need to be submitted for the approval of <Executive
Engineer, N.H. Division, Deoghar>after the commencement of services.
85
Inception Report (IR)
1. The report shall cover the following major aspects:
i. Project appreciation;
ii. Detailed methodology to meet the requirements of the TOR finalized in consultation
with the <Executive Engineer, N.H. Division, Deoghar>officers; including
scheduling of various sub activities to be carried out for completion of various stages
of the work; stating out clearly their approach & methodology for project
preparationafterdueinspectionoftheentireprojectstretchand collection/ collation of
necessary information;
iii. Task Assignment and Manning Schedule;
iv. Work programme;
v. Proforma for data collection;
vi. Design standards and proposed cross-sections;
vii. Key plan and LinearPlan;
viii. Developmentplansbeingimplementedand/orproposedfor implementation in the near
future by the local bodies and the possible impact of such development plans on the
overall scheme for field work and design for the study;
ix. Quality Assurance Plan (QAP) finalized in consultation with <Executive Engineer,
N.H. Division, Deoghar>;
x. Draft design standards; and
2. The requirements, if any, for the construction of bypasses should be identified on the
basis of data derived from reconnaissance and traffic studies. The available alignment
options should be worked out on the basis of available maps. The most appropriate
alignment option for bypasses should be identified on the basis of siteconditions and
techno-economic considerations. Inception Report should include the details
regarding these aspects concerning the construction of bypasses for approval by
i. Bypasses should be identified on the basis of data derived from reconnaissance and
initial traffic information/traffic studies
ii. The available alignment options should be worked out on the basis of available
topographic maps, publicly available mapping services or remote sensing based
topography and land use maps
iii. The most appropriate alignment option for bypasses should be identified on the basis
of site conditions and techno-economic considerations
86
STAGE 2: Feasibility Report
Alignment options report
1. Basis review of the existing project road, local traffic patterns and initial
reconnaissance surveys, the consultant shall present possible alignment alternatives
for the project road
2. Alignment options should include but not be limited to:
(i) Greenfield sections of the road

(ii) New alignments due to lack of RoW, opportunity to shorten road etc.
(iii) New/Re-alignment to cater to local traffic and o-d points
(iv) Re-alignment due to changes in local network and/or surrounding road network
(v) Bypasses as suggested and approved in alignment report
(vi) Re-alignment due to need to improve road geometry
(vii) Provision of ROBs, flyovers and other structures
3. The alignment report shall contain:
i. Drivers for re-alignment of road and re-alignment needed as discussed in para 2

above
ii. Alignment alternatives for each section where re-alignment of road is needed
iii. Analysis of alignment alternatives bringing out the pros and cons of each alternative
including, but not limited to: new construction required, land acquisition
requirements, environmental impact, utilities and structures affected, cost of
construction, road geometry and road safety aspects, input from local consultation,
<MoRTH/State RCD>views
iv. Recommendations from among the alignment options presented for the authority to
consider
a. Consultant will enable authority to visualize and compare alignment options by

providing alignment options in a GIS environment that should include, but not be
limited to:
i. Road alignment alternative centerlines

ii. Digital elevation model of the region
iii. Land use / land cover information
iv. Hydrology information
v. Surrounding road network including key NH, SH, MDR and ODRs
vi. Key O/D points and urban settlements
vii. High resolution satellite/airborne imagery of the region
Feasibility Report
1. The consultant shall commence the Feasibility Study of the project in accordancewith
the accepted IR and the report shall contain the following:
i. Executive summary
ii. Overview of<Executive Engineer, N.H. Division, Deoghar>organization and
activities,and project financing and cost recovery mechanisms
iii. Projectdescriptionincludingpossiblealternativealignments/bypasses and
87
technical/engineering alternatives
iv. Methodology adopted for the feasibility study
v. Socioeconomic profile of the project areas
vi. Indicative design standards, methodologies and specifications
vii. Traffic surveys and analysis
viii. Environmental screening and preliminary environmental assessment
ix. Initial social assessment and preliminary land acquisition/resettlement plan
x. Cost estimates based on preliminary rate analysis and bill of quantities,
xi. Cost analysis of all alternate identifiedalignments
xii. Economic and financial analysis
xiii. Conclusions and recommendations
2. In view of para 1 above the consultant has to submit the following documents insix
sets:
i. Technical Specifications: The MORT&H’s Technical Specifications forRoad and

Bridge works shall be followed for this study. However, Volume-IV:
TechnicalSpecifications shall contain the special technical
specificationswhicharenotcoveredbyMORT&HSpecificationsfor Roads and Bridges
(latest edition / revision)and also specific quality control norms for the construction
of works.
ii. Rate Analysis: This volume will present the analysis of rates for all items of works.
The details of unit rate of materials at source, carriage charges,
anyotherapplicablecharges,labourrates,and machine charges as considered in arriving
at unit rates will be included in this volume.
iii. Cost Estimates:This volume will present the each item of work as well as a summary
of total cost.
iv. Bill of Quantities:This volume shall contain the detailed BillofQuantities for all items
of works
3. Thebasicdataobtainedfromthefieldstudiesandinvestigationsshallbe submitted in a
separate volume as an Appendix to Feasibility Report.
4. The Final Feasibility Study Report incorporating comments, revisions and

modifications suggested by <Executive Engineer, N.H. Division, Deoghar>shall be
submitted within 15 days of receipt of comments from <Executive Engineer, N.H.
Division, Deoghar>on draft feasibility study report.
88
STAGE 3:
Strip Plan and Clearances
1. The Consultants shall submit the following documents:
i. Details of the center line of the proposed widened NH along with the existing and
proposed right-of-way limits to appreciate the requirements of land acquisition;
ii. The information concerning the area including ownership of land to be acquired for
the implementation of the project shall be collected from the revenue and other
concerned authorities and presented along with the strip plans;
iii. Stripplansshowingthepositionofexistingutilitiesandservices indicating clearly the
position of their relocation;
iv. Details for various clearances such as environment and forest clearances;
v. Separate strip plan showing shifting / relocation of each utility services in
consultation with the concerned local authorities;
vi. The utility relocation plans should clearly show existing right-of-way and pertinent
topographic details including buildings, major trees, fences and other installations
such as water-mains, telephone, telegraph and electricity poles, and suggest
relocation of the services along with their crossings the highway at designated
locations as required and prepare necessary details for submission tothe Service
Departments;
vii. Detail schedules for acquisition of additional landand additional properties in
consultation with the revenue authorities; and
viii. Land Acquisition Plan shall be prepared after digitization of cadastral /land revenue
maps.The digitized map shall exactly match the original map, like a contact print,
since the dimensions and area of plots, or the whole village is to be extracted from the
map itself. An accuracy of 1mm or higher in a 1:1000 scale map shall be ensured, as
this translates into an accuracy of 1 m or higher on ground.
2. The strip plans and land acquisition plan shall be prepared on the basis of data from
reconnaissance and detailed topographic surveys.
3. The Report accompanying the strip plans should cover the essential aspects as given
under:
i. Kilometre-wise Land Acquisition Plan (LAP) and schedule of ownership

thereof and Costs as per Revenue Authorities and also based on realistic
rates.
ii. Details of properties, such as buildings and structures falling within the
right-ofway and costs of acquisition based on realistic rates.
iii. Kilometre-wise Utility Relocation Plan (URP) and costs for relocation per
civil construction package as per concerned authorities.
iv. Kilometre-wise account in regard to felling of trees of different type and
girth and value estimate of such trees based on realistic rates obtainable
from concerned District forest office.
4. The strip plans shall clearly indicate the scheme for widening. The views and
suggestions of the concerned State PWDs should be duly taken into account while
working out the widening scheme (left, right or symmetrical). The widening scheme
shall befinalized in consultation with <Executive Engineer, N.H. Division, Deoghar>.
5. Kilometre-wise Strip Plans for section (Package) shall be prepared separately for each
concerned and suggested by <Executive Engineer, N.H. Division, Deoghar>.
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Land Acquisition Report
1. Consultant shall submit a detailed land acquisition plan that provides details on
kilometre-wise land acquisition requirements, all required details and draft
notifications made.
2. The Land acquisition plan and report shall be prepared and submitted for each
section (package). Details shall also be submitted in land acquisition proforma to be
supplied by Executive Engineer, N.H. Division, Deoghar>, in both Hindi and English
languages.
3. The Land Acquisition Plan shall be prepared after digitization of cadastral/land

revenue maps as per clause of this TOR
i. Land parcels identification should be verified by superimposing the proposed road

corridor RoW on the geo-located cadastral map to ensure all affected land parcels
have been accounted for and land area to be acquired is accurately determined
4. The land acquisition plan shall present details concerning the land area to be acquired
in conjunction with the strip plan:
i. Kilometer-wise existing and proposed RoW on either side of the proposed centreline
ii. Detail schedules of additional land to be acquired, land ownership and other required
details as per revenue records
iii. Details of properties, such as buildings and structures falling within the right-of way
iv. Costs of acquisition as per revenue authorities and also based on realistic market
derived rates
v. Detail schedules for acquisition of additional land and additional properties in
consultation with the revenue authorities;
5. The land acquisition plan shall report the progress of the land acquisition process
under the NH Land Acquisition act
i. All required details on land parcels to be acquired

ii. Copies draft 3a and 3A notifications and approvals from <Executive Engineer,
iii. Copies of published notifications, communication with CALAs and current status land
acquisition process
iv. Village, district and CALA wise summary of land to be acquired, current status of
process and notifications published
6. The estimated cost of land acquisition shall invariably be worked out realistically for
all projects before finalization of 3(D) notifications for publication so as enable taking
a conscious decision regarding the feasibility of acquiring the land or exploring of
other alternatives (such as following alternative alignments, etc.).
7. The land acquisition report should be prepared in consultation with affected persons,
non-governmental organisations and concerned government agencies and should
cover land acquisition and resettlement plan and estimated costs of resettlement and
rehabilitation of affected persons.
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Utility relocation plan
1. The consultant shall prepare a kilometre-wise Utility Relocation Plan (URP) and costs
for relocation per civil construction package as per estimates from concerned
authorities
2. The utility relocation shall contain details regarding:
i. All utilities identified in the existing and proposed road RoW such as water-mains,
telephone, telegraph and electricity poles
ii. Those utilities that will require shifting to enable construction of the project road
iii. All necessary details required for submission of utilities shifting proposals to the
concerned user agencies
iv. Copies of utilities shifting proposals made to the concerned user agencies along with
suggested relocation of services along with their crossings across the project road at
designated locations as required
v. Details of consultations made with local people and user agencies
vi. Preliminary scheme for shifting and cost estimates for shifting as per the concerned
authorities
vii. Separate strip plan showing shifting/relocation of each utility services prepared in
consultation with the concerned local authorities
viii. Draft map and plans showing road centerline, existing right of way, proposed right of
way, pertinent topographic details and existing and proposed location of utilities
Clearances report
1. The consultant shall prepare a report regarding all other clearances required to
enable the construction of the project road such as environment, forest, tree cutting
and railways clearances
2. The clearances report shall include kilometre-wise requirement of all clearances

required presented along with the strip plan including, but not limited to:
i. Requirements for environmental clearances along the project corridor

ii. Requirements for forest clearances including type of forest affected, extent of land
area needing diversion
iii. Account of required felling of trees of different type and girth and value estimate of
such trees based on realistic rates obtainable from concerned District forest office
iv. Plan of compensating afforestation, its land requirement with specific locations and
cost involved for undertaking all activities in this regard.
v. Requirements for wildlife clearances
vi. Requirements for CRZ clearances
vii. ROB/RUBs along the project corridor to be constructed, widened or modified in any
form requiring clearances from the railways
viii. Clearances from Irrigation Authorities regarding Irrigation structures, etc.
3. The clearances report shall also include:
i. Details of proposals made to concerned agencies and departments

ii. Date of submission of clearances proposals, Environmental impact assessment report
to the competent authority
iii. Copies of all actual clearance proposals made or drafts of proposals yet to be
submitted
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iv. Information regarding points of contact, current status of proposals made, key issues
raised and clear next steps to obtaining clearances
4. The consultant shall also assist in attending to queries raised/ furnishing of
clarifications towards securing applicable clearances.
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STAGE: 4
Draft Detailed Project Report (DPR)
1. The draftDPRSubmissionshallconsistofconstructionpackage-wiseMain Report, Design

Report, Materials Report, Engineering Report, Drainage Design Report, Economic and
Financial Analysis Report, Environmental Assessment Report including Resettlement
Action Plan (RAP), Package-wise bid Documents and Drawings.
2. The Report volumes shall be submitted as tabulated in para 10 above.
3. The Documents and Drawings shall be submitted for the Package and shall be in the
following format:
Reports
i. Volume-I, Main Report: This report will present the project background,
social analysis of the project, details of surveys and investigations carried out,
analysis and interpretation of survey and investigation data, traffic studies
and demand forecasts designs, cost estimation, environmental aspects,
economic and commercial analyses and conclusions.The report shall include
Executive Summary giving brief accounts of the findings of the study and
recommendations. A sample executive summary has been enclosed in
Appendix VIII.
The Report shall also include maps, charts and diagrams showing locations
and details of existing features and the essential features of improvement and
upgrading.The Environmental Impact Assessment (EIA) Report for contract
package shall be submitted as a part of the main report.
The basic data obtained from the field studies and investigations and input
data used for the preliminary design shall be submitted in a separate volume
as an Appendix to Main Report.
ii. Volume - II, Design Report: This volume shall contain design calculations,
supported by computer printout of calculations wherever applicable. The
Report shall clearly bring out the various features of design standards
adopted for the study. The design report will be in two parts. Part-I shall
primarily deal with the design of road features and pavement composition
while Part-II shall deal with the design of bridges, tunnels and cross-drainage
structures. The sub-soil exploration report including the complete details of
boring done, analyses and interpretation of data and the selection of design
parametres shall be included as an Appendix to the Design Report.
The detailed design for all features should be carried out as per the
requirements of the Design Standards for the project. However, there may be
situations wherein it has not been possible to strictly adhere to the design
standards due to the existing siteconditions, restrictions and other
considerations. The report should clearly bring outthe details of these aspect
and the standards adopted.
iii. Volume - III, Materials Report: The Materials Report shall contain details
concerning the proposed borrow areas and quarries for construction
materials and possible sourcesof water for construction purposes. The report
shall include details on locations of borrow areas and quarries shown on
maps and charts and also the estimated quantities with mass haul diagram
including possible end use with leads involved, the details of sampling and
93
testing carried out and results in the form of important index values with
possible end use thereof.
The materials Report shall also includedetails of sampling, testing and test
results obtained in respect physical properties of subgrade soils. The
information
shallbepresentedintabularaswellasingraphicalrepresentationsand schematic
diagrams. The Report shall present soil profiles along the alignment.
The material Report should also clearly indicate the locations of areas with
problematic soils. Recommendations concerning the improvement of such
soils for use in the proposed construction works, such as stabilization
(cement, lime, mechanical) should be included in the Report.
iv. Volume - IV, Environmental Assessment Report including

Environmental Management Plan (EMP) & Resettlement Action Plan
(RAP): The Report shall be prepared conforming to the Guidelines of the
Government of India, State Government and World Bank / ADB as
appropriate for construction package.
v. Volume-V, Technical Specifications: The MORT&H’s

TechnicalSpecificationsfor Road and Bridge works shall be followed for this
study. However, Volume IV: TechnicalSpecificationsshallcontainthe
specialtechnicalspecifications which are not covered by MOST Specifications
for Roads and Bridges (latest edition / revision) and also specific quality
control norms for the construction of works.
vi. Volume - VI, Rate Analysis: This volume will present the analysis of rates for
all itemsof works. The details of unit rate of materials at source, carriage
charges, any other applicable charges, labour rates, machine charges as
considered in arriving at unit rates will be included in this volume.
vii. Volume - VII, Cost Estimates:This volume will present the contract package
wise cost of each item of work as well as a summary of total cost.
viii. Volume - VIII, Bill of Quantities:This volume shall contain the package-wise
detailed Bill of Quantities for all items of works.
ix. Volume - IX, Drawing Volume: All drawings forming part of this volume
shall be ‘good for construction’ drawings. All plan and profile drawings will
be prepared inscale 1:250V and 1:2500H scale to cover one km in one sheet.
In addition this volume will contain ‘good for construction’ drawings for the
following:
• Horizontal Alignment and Longitudinal Profile.

• Cross-section @ 50m interval along the alignment within ROW
• Typical Cross-Sections with details of pavement structure.
• Detailed Working Drawings for individual Culverts and Cross
DrainageStructures.
• DetailedWorkingDrawingsforindividualBridges,tunnels and Structures.
• Detailed Drawings for Improvement of At-Grade and Grade-Separated
• Intersections and Interchanges.
• Drawings for Road Sign, Markings, Toll Plazas, and other Facilities.
• Schematic Diagrams (linear chart) indicating but be not limited to be following:
94
• Widening scheme;
• Locations of median openings, intersections, interchanges, underpasses,
overpasses, bypasses;
• Locations of service roads;
• Location of traffic signals, traffic signs, road markings,safety features; and,
• Locations of toll plaza, parking areas, weighing stations, bus bays, rest areas, if
any.
• Drawings for toll plaza, Bus Bays, Parking areas, Rest areas, weighing stations
etc.All drawings will be prepared in A2 size sheets. The format for plan, cross-
section and profile drawings shall be finalized in consultation with the
concerned <Executive Engineer, N.H. Division, Deoghar>officers. The
drawings shall also include details of all BM and reference pillars, HIP and VIP.
The co-ordinates of all points should be referenced to a common datum,
preferably GTS referencing system. The drawings shall also include the locations
of all traffic safety features including traffic signals, signs, markings, crash
barriers, delineators and rest areas, busbays, parking areas etc.
• The typical cross-section drawings should indicate the scheme for future
widening of the carriageway. The proposed cross-sections of road segment
passing through urban areas should indicate the provisions for pedestrian
movements and suitable measures for surface and sub-surface drainage and
lighting, as required.
• Digital drawings of proposed highway and features
a. The consultant shall deliver the final road alignment geometry, proposed road
way model and all proposed structures in a 3D engineered model with all the
required features as proposed in Enclosure IV
b. The consultant shall also provide digital versions of all drawings stated in
para 1 above in the format proposed in Enclosure IV
4. The draft Detailed Project report of specialized projects will be scrutinized by the
Peer Review consultant appointed by <Executive Engineer, N.H. Division, Deoghar>.
The peer Review Consultant will be retired professional in the field, drawn from the
various Central/State Highway/Road Work departments having adequate knowledge
in the field. One professional will be earmarked from the standing panel of Peer
Review consultant approved by <Executive Engineer, N.H. Division, Deoghar>for each
DPR. The Peer Review consultant will scrutinize the draft DPR within 15 days of
submission and the observations will be complied with and incorporated in the final
DPR.
Final Detailed Project Report, Documents and Drawings (6 Sets)
1. The Final package-wise DPR consisting of Main Report, Design Report, Drainage
Design Report and Materials Report, incorporating all revisions deemed relevant
followingreceiptofthecommentsfrom <Executive Engineer, N.H. Division,
Deoghar>onthedraftDPRshallbe submitted as per the schedule given in Enclosure-III.
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STAGE: 5
Bid documents and Technical Schedules
1. Bid documents
a. The consultant shall prepare bid documents for EPC, PPP or other modes of
contracting as suggested by <Executive Engineer, N.H. Division, Deoghar>
b. Individual bid documents will be submitted for each mode suggested and for each
individual package or section identified for execution
c. Consultant shall assemble and provide all supporting documents from the DPR
assignment that will be required for the bid, in the format required by the contracting
SOP in force at the time of bidding or as maybe required by the authority
2. Technical Schedules
a. The consultant shall submit a Draft Contract/Concession Agreement derived from the
Master Contract/Concession Agreement maintained by the authority with all required
modifications and inclusions made with reference to the
b. The agreement submitted shall contain all required technical schedules updated with
the pertinent project details and data required
c. Draft agreement and schedules shall be finalised in consultation with the authority
and submitted for further processing and use with the contractor/concessionaire
awarded the bid packages
STAGE: 6
LA & Clearances II Report
Land acquisition report II
1. The consultant shall prepare and submit a second report on Land Acquisition
providing details of further land acquisition activity, relevant documentation
and notifications until 3D and report the outcomes of the joint measurement
survey
2. The land acquisition report shall contain:
i. Current status of land acquisition at a village, district and CALA level

ii. Dates and details of all land acquisition related notifications published,
proceedings/hearings held and objections raised
iii. Draft, final (as declared by CALA where applicable) and published 3a, 3A and
3D notifications
iv. Date of joint measurement survey by village, key proceedings and outcomes
v. Detailed schedule of information regarding land to be acquired with
information on land area, land type, nature of land use, ownership status, and
area to be acquired by survey number and list of structures by plot
vi. The report shall also contain updated sketches of alignment, updated land
parcels to be acquired
vii. All relevant information in this report shall be verified by the consultant with
the land revenue department, and CALA office
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Clearances Report II
1. The consultant shall obtain all the necessary project related clearances such
as environment, forest and wildlife clearance from MOEF, Railways in respect
of ROB/ RUBs, Irrigation Deptt, CRZ clearances from concerned authorities,
and any other concerned agencies by the end of this stage
2. The final approvals shall be obtained and submitted to <Executive

Engineer, N.H. Division, Deoghar>so that project implementation can
begin straight away
3. The accompanying report on clearances shall include:
i. An updated list of all clearances required, current status, expected completion

date in case the clearance is pending, key issues and suggested next steps
ii. Details of all public hearings, consultations and meetings conducted in the
process of obtaining the required clearances
iii. Date/details of proposals submitted and estimated date for issue of clearances
iv. Date and details of all joint measurement and site inspection surveys completed
v. Date of final approval of clearances if any
vi. Copies of all clearances obtained
Utilities Report II
1. Consultant shall obtain final utility clearances from the relevant user agencies
to enable shifting of the utilities from project road
2. A report shall be submitted on the final completion status and costs of utilities
shifting along with other final clearances and land acquisition II report
3. The final utilities clearances report shall contain a summary view of utilities
shifting: type and extent of utility, length of road affected, chainage, user
agency, point of contact and approver at agency, date of approval at agency
and <Executive Engineer, N.H. Division, Deoghar>, shifting estimate,
agency/super vision fees, executing agency – user agency or <Executive
Engineer, N.H. Division, Deoghar>
4. In addition, for each utility to be shifted, the report shall contain:
i. Copies of actual approvals granted at user agency and <Executive Engineer,

ii. Cost estimates and shifting plans approved, demand note from agency
iii. Approved utilities shifting proposal including strip plan showing scheme of
shifting
iv. Map and design/engineering drawings of existing utility and shifting to be
executed
v. Details of approved contractors, schedule of rates for state and bank
account/deposit details for agency
vi. Finance pro-forma, utilities checklist, no up-gradation certificate and other
documentation as maybe required by <Executive Engineer, N.H. Division,
Deoghar>at the time of approval
97
Stage 7: Award Determination
Submission of Award Determination Report
a. Consultant shall submit a a report on status of award upon approval by

<Executive Engineer, N.H. Division, Deoghar>of award declared for 90% of
area as per LA plan or as per the timeline as given in Enclosure III, whichever
is earlier
b. The Consultant shall also submit an updated report containing all required
details upon approval of award by <Executive Engineer, N.H. Division,
Deoghar>of 100% of land required to be acquired
c. The Land award report shall contain details of:
i. Summary of compensation award status by village including:

1. total private and public land being acquired for the project (sq. m) - by village
2. date of 3A& 3D, final award by CALA, approval by <Executive Engineer,
N.H. Division, Deoghar>by village
3. variation of land area and nature of land use against that notified in 3D with
reasons
4. Total award declared by village, claims made by beneficiaries and status of
disbursement
ii. In detail for each village:
1. Updated land acquisition tracker containing parcel-wise status of each
notification, award and disbursement
2. Method used by CALA for arrival on market value
3. Valuation report and details of Award calculation
4. Claims report (received under sub-section 3 of 3G)
5. Copies of notifications published, certificates received
6. Deviations in area according to CALA from provisions under sec. 26-30
iii. Key issues being faced in completing land acquisition and tentative timeline for
completion
iv. A GIS map containing digitised details of land parcels shall be updated with all
relevant land possession details and supplied in the agreed digital format
98
Stage 8: Land Possession
Submission of land possession report
a) The consultant shall submit a report on status of land possession upon

receiving land possession certificates for 90% of area as per LA plan or as per
the timeline as given in Enclosure III, whichever is earlier
b) The Consultant shall also submit an updated report containing all required
details upon completion of 100% of land possession certificates
c) The land possession report shall contain
i. Summary of land possession status by village including:
• total private and public land being acquired for the project (sq. m) - by village
• date of final award by CALA, approval by <Executive Engineer, N.H.

Division, Deoghar>, notification (3E) to owners and receipt of land
possession certificates from CALA by village
• Status of disbursement on the date of receipt of land possession certificate
ii. Key issues being faced in completing land acquisition and tentative timeline for
completion
iii. Land possession certificates as received from CALA by village

iv. Updated land acquisition tracker containing parcel-wise status of each
notification and disbursement status
v. A GIS map containing digitised details of land parcels shall be updated with all
relevant land possession details and supplied in the agreed digital format
11. Interaction with <Executive Engineer, N.H. Division, Deoghar>
1. During entire period of services, the Consultant shall interact continuously with
<Executive Engineer, N.H. Division, Deoghar>and provide any clarification as regards
methods being followed and carryout modification as suggested by <Executive
Engineer, N.H. Division, Deoghar>. A programme of various activities shall be
provided to <Executive Engineer, N.H. Division, Deoghar>and prior intimation shall be
given to <Executive Engineer, N.H. Division, Deoghar>regarding start of key activities
such as boring, survey etc. so that inspections of <Executive Engineer, N.H. Division,
Deoghar>officials could be arranged in time.
2. The <Executive Engineer, N.H. Division, Deoghar>officers and other Government

officers may visit the site at any time, individually or collectively to acquaint/
supervise the field investigation and survey works. <Executive Engineer, N.H.
Division, Deoghar>may also appoint a Proof Consultant to supervise the work of the
DPR consultant including inter-alia field investigation, survey work, Design work and
preconstruction activities
3. The consultant shall be required to send 3 copies of concise monthly Progress Report
by the 5th day of the following month to the designated officer at his Head Quarter so
that progress could be monitored by the <Executive Engineer, N.H. Division,
Deoghar>. These reports will indicate the dates of induction and de-induction of
various key personnel and the activities performed by them. Frequent meetings with
the consultant at site office or in Delhi are foreseen during the currency of project
99
preparation.
4. All equipment, software and books etc. required for satisfactory services for this
project shall be obtained by the Consultant at their own cost and shall be their
property.
12. Payment Schedule
1. The Consultant will be paid consultancy fee as a percentage of the contract values as
per the schedule given in the Draft Contract Agreement.
13. Data and Software
1. a. Consultants shall also deliver to <Executive Engineer, N.H. Division,

Deoghar>all basic as well as the processed data from all field studies and
investigations, report, appendices, annexure, documents and drawings in a
digital format as described in Enclosure IV over the course of this assignment
and at the submission of the final report in the form of a removable storage
device (CD or USB pen drive) and hosted in a secure online file hosting
platform
b. If required by <Executive Engineer, N.H. Division, Deoghar>the consultant

shall arrange at their own cost necessary software for viewing and
measurement of imagery/ point cloud data.
i. EngineeringInvestigationsandTrafficStudies:RoadInventory, Condition,
Roughness, Test Pit (Pavement composition), Falling Weight Deflectometer
(FWD)Material Investigation including test results for sub-grade soils, Traffic
Studies(traffic surveys), axle load surveys, Sub-soil Exploration, Drainage
Inventory, Inventory data for bridge and culverts indicating rehabilitation, new
construction requirement etc. in MS EXCEL or any other format which could be
imported to widely used utility packages.
ii. Topographic Surveys and Drawings: All topographic data would be supplied
in (x, y, z) format along with complete reference so that the data could be
imported into any standard highway design software.The drawing files would be
submitted in dxf or dwg format.
iii. Rate Analysis: The Consultant shall submit the rate analysis for various works
items including the data developed on computer in this relation so that it could
be used by the Authority later for the purpose of updating the cost of the project.
iv. Economic and Financial Analysis
2. Software: The Consultant shall also hand-over to<Executive Engineer, N.H. Division,
Deoghar>floppies/CD’s containing any general software including the financial model
which has been specifically developed for the project.
3. The floppy diskettes/CD’s should be properly indexed and a catalogue giving contents
of all floppies/CD’sandprint-outsofthecontents(datafrom field studies topographic
data and drawings) should be handed over to<Executive Engineer, N.H. Division,
Deoghar>at the time of submission of the Final Report.
4. Consultant shall include editable soft copies of the final versions of all documents,
including but not limited to the strip plan, plan & profile drawings, cross sections of
right of way and details of structures as well as any cost workings.
100
SUPPLEMENT-I
ADDITIONAL POINTS TO BE CONSIDERED FOR HILL ROADS IN ADDITION TO
POINTS COVERED IN MAIN TOR
Sr Claus Additional points

. e No.
N of
o. TOR
1. 2.2 a)Provisions of tunnels if required.
2. 2.3 a) Design of tunnels, if required
b) Design of protective works, slope stabilization measures, erosion

controlmeasures,landslidecontrol/protection measures nowdrift control/snow clearance measures,
avalanche protection measures, if required
3. 3 Feasibility study and preparation of detailed project report for hill roadsshall be done in
accordance with best international practices and wherever practicable/feasible steep gradients
and hair pin bends may be avoided by realignments by provision of structures and provision of
tunnels if required
4. 4.1 a) Inventory and condition survey for tunnels, if required.
b) Identification of faults in rock strata and impact of faults in design of tunnels, if required
c) Detailed design of road considering and incorporating specific aspects related to hill region like
terrain, topographic conditions, extreme weather conditions, altitude effects etc.
d) Design of protective works, slope stabilization measures, erosion control measures, land slide
control/protection measures, snow drift control/snow clearance measures, avalanche protection
measures, if required
e) Design of scenic overlooks/watering points etc.
5. 4.5 (1) All activities related to field studies, design and documentation shall bedone as per the latest
guidelines/circulars of MORT&H and relevant publications of the Indian Roads Congress
(IRC)/Bureau of Indian Standards (BIS) for hill roads. For aspects not covered by IRC and BIS,
international standard practices, such as, British and American Standards may be adopted.
6. 4.7 Review of data and documents pertaining to
a) Terrain and soil condition

b) Condition of tunnels, if required.
c) Sub-surface and geo-technical data for existing tunnels, if required.
d) Drawing and details of existing tunnels, if required.
e) Existing protective works, erosion control and land slide control/protection works,slope
stabilization measures, snow drift control measures, avalanche protection measures
f) Existing land slide and snow clearance facilities
g) Geological details of rock strata in the area in case of tunnels
7. 4.11.1 The Consultant should make an in depth study of available geological andMeteorological maps of
(1) the area.
8. 4.11.1 The primary tasks to be accomplished during the reconnaissance surveyshall also include:
(2)
a) details of terrain (steep or mountainous), cliffs and gorges, general elevation of the road
101
. e No.
N of
o. TOR
including maximum heights negotiated by main ascents and descents, total number of ascents
and descents, hair pin bends, vegetation etc.
b) Climatic conditions i.e. temperature, rainfall data, snowfall data, fog conditions, unusual
weather conditions etc.
c) Realignment requirements including provision of tunnels, if required.
d) Inventory of tunnels and geologically sensitive areas like slip prone areas, areas subject to
landslides, rockfall, snow drifts, erosion, avalanche activity etc.
9. 4.11.2 Cross sections shall be taken at every 25 m. in case of hill roads and at points of appreciable
.1 changes in soil conditions.While taking cross sections, soil conditions shall also be recorded.
(3.ii)
104.11.3. The inventory data shall also include:
. 1 (1)
a) General elevation of road indicating maximum & minimum heights negotiated by main ascents &
descents and total no.of ascents &descents.
b) Details of road gradients, lengths of gentle & steep slopes, lengths & location of stretches in
unstable areas, areas with cliffs, areas with loose rocks, land slideprone areas, snow drift prone
areas, no. & location of hairpin bends etc.
c) Details of tunnels
d) Details & types of protective structures, erosion & land slide control/protection measures, snow
drift control measures, avalanche protection/control measures etc.
114.11.3. Pavement:
. 2 (2)
a) Location of crust failures along with their causes
b) Conditions of camber/cross falls/super elevations etc., whether affected by
subsidenceEmbankment:Extent of slope erosion on hill and valley side
12 -- ConditionSurveys&InvestigationforSlopeStabilization,ErosionControl,LandslideCorrection/Protecti
. on&AvalancheProtectionMeasures:
a) Inventory&ConditionSurveysofExistingProtective/ControlMeasures:
The consultant shall make an inventory of all the structures related to Slope Stabilization, Erosion
Control, Landslide Control/protection, Avalanche Protection etc.This shall include details of
effectiveness of control measures already done and condition of protective/control structures.
b) Landslide Investigation
This shall be carried out to identify landslide prone areas, to suggest preventive measures or
alternate routes that are less susceptible to landslide hazard. Further in existing slide areas this
shall help to identify factors responsible for instability and to determine appropriate control
measures needed to prevent or minimize recurring of instability problems.Initial preliminary studies
shall be carried out using available contour maps, topographical maps, geological/geo-
morphological maps, aerial photographs etc. for general understanding of existing slide area and
to identifypotentialslideareas.Thisshallbefollowedbyfurther investigations like
geological/geotechnical/hydrological investigation to
determinespecificsiteconditionsprevailingintheslideareaasper relevant IRC
specifications/publications, MORT&H circulars and relevant recommendations of the international
standards for hill roads. The result of the investigations shall provide basis for engineering
analysis and the design of protection/remedial measures.
134.11.4. a) For tunnels if required, geotechnical and subsurface investigationshall be done asper
102
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. 4 IRC:SP:91.
b) Geotechnical andsubsurface investigation and testing for tunnels shall be carried out
through the geotechnical Consultants who have the experience of geotechnical and subsurface
investigation in similar project.
14 4.12.1 The Consultant shall also carry out detailed designs and prepare workingdesigns for the following:
. (1)
a) cross sections at every 25 m intervals
b) Slope stabilization and erosion control measures
c) Design of protection/control structures in areas subject to subsidence, landslides, rock fall, rock
slide, snow drifts, icing, scour, avalanche activity etc.
d) Design of protective structures in slip prone and unstable areas
e) Design of scenic overlooks, watering points etc.
f)Safety features specific to hill roads
15 4.12.2 The Consultant shall evolve Design Standards and material specifications for the Study primarily
. (1) based on IRC publications, MORT&H Circulars and relevant recommendations of the international
standards for hill roads for approval by < Executive Engineer, N.H. Division, Deoghar>.
The Design Standards evolved for the project shall cover all aspects of detailed design including
the design of geometric elements, pavement design, bridges and structures, tunnels if required,
4.12.2 traffic safety and materials.
(2)
16 4.12.3 Wherever practicable/feasible hairpin bends and steep gradients shall
. beavoidedbyrealignments,provisionofstructuresoranyothersuitable provisions.
17 4.12.4 While designing pavement for hill roads specific aspects relevant to hillregions like terrain &
. topographic conditions, weather conditions, altitude effects etc. shall be duly considered and
suitably incorporated in design so that pavement is able to perform well for the design traffic and
service life. Effects of factors like heavy rainfall, frost action, intensive snow and avalanche
activity, thermal stresses due to temperature difference in day and night, damage by tracked
vehicles during snow clearance operations etc. must also be considered along with traffic
intensity, its growth, axle loads and design life.
18 4.12.5 The design of embankments should include the requirements for protectionworks and traffic safety
. (3) features including features specific to hill roads.
19 4.12.6 DesignandDrawing of Tunnels:

.
The Consultant shall prepare design and drawings for tunnels, if required as per the results of
feasibility study, as per the relevant specifications of IRC:SP:91/MORT&H and other international
specifications.
20 4.12.7 a) Topography of hills generates numerous water courses and this coupledwith continuous
. gradients of roads in hills and high intensity of rainfall calls for effective drainage of roads. The
drainage system shall be designed to ensure that the water flowing towards the road surface may
be diverted and guided to follow a definite path by suitable provision of road side drains, catch
water drains, interceptors etc. and flow on valley side is controlled so that stability is not affected.
b) Further, adequate provision shall be made for sub-surface/subgrade drainage to take care of
seepage through the adjacent hill face of the road & underground water flows.
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21 4.12.8 TheConsultantshalldesignsuitabletrafficsafetyfeaturesandroadfurniture including traffic signals,
. signs, markings, overhead sign boards, crash barriers,delineators etc. including any feature
specific to hill roads. The locations of these features shall be given in the reports and also shown
in the drawings.
22 4.12.1 The Consultant shall makesuitable designs and layout for miscellaneous works including rest
. 1 areas, bus bays, vehicle parking
areas,telecommunicationfacilities,scenicoverlooks,wateringpointsetc.wherever
appropriate.
23 10.9.3 Volume II: Design Report :

.
a) Inventory of protection measures and other structures b) Inventory of tunnels, if required.
b) Proposed preliminary designs for tunnels, if required.
Volume III: Drawings
a) Drawings for protection/control measures and other structures
b) Drawings for tunnels, if required.
24 10.9.3 Volume II: Design Report (Part II)

.
Part II of Design Report shall also deal with design of tunnels, if required and design of other
protection/control structures.
Volume IX: Drawing Volume
This shall also include :
a) Detailed working drawings for tunnels, if required.
b) Detailed working drawings for protection/control structures
104
SUPPLEMENT-II
ADDITIONAL REQUIREMENTS FOR BRIDGES
Sr.No. Clause No. Additional points

of TOR
1 4.1 For standalone bridge projects the scope of work shall include
detailed design of approach road extending at least up to 2 km on
either side of the bridge
1. 4.11.4.2(6) Model Studies for Bridges
1. Objective
Physical/ Mathematical Model study for detailed Hydraulic / Hydrologic
investigations regarding the proposed bridge for hydraulic design of the
bridge and assessment and hydraulic design of required river training works.
2. Methodology
Physical/Mathematical Model study shall be carried out at a
reputed/recognized institution. The consultant will be responsible for
identifying the institution, supplying Information /Documents /Data required
for modal studies as indicated in para 4 below and coordinating the model
study with the institution concerned
3. Scope of Work
Physical Model study
Physical modelling with appropriate model scale for Hydraulic and
Hydrologic Investigations to:
i) Finalize span arrangement causing uniformity in flow distribution, and
work out the alignment and orientation of river training works and bridge
axis.
ii) Provide information on estimated/observed maximum depth of scour.
iii) Provide information on required river training works for proposed bridge
iv) Provide hydraulic design for the bridge and the required river training
works.
v) Quantify the general direction of river course through bridge, afflux, extent
and magnitude of flood, effect of backwater, if any, aggradation/degradation
of bed, evidence of scour etc. shall be used to augment the available
hydrological data. The presence of flood control/irrigation structures, if
affecting the hydraulic characteristics like causing obliquity, concentration of
flow, scour, silting of bed, change in flow levels, bed levels etc. shall be
studied and considered in Hydraulic design of proposed bridge. The details
of any planned work in the immediate future that may affect the river
hydraulics shall be studied and considered.
vi) Analyze effects of Wind Load on the Structures.
3.2 Mathematical Model study
Mathematical modeling for detailed Hydraulic / Hydrologic investigations
regarding the proposed new bridge to:
i) Finalize the site/location of the proposed new bridge based on
mathematical modelling.
ii) Provide information on estimated/observed maximum depth of scour.
105
Sr.No. Clause No. Additional points
of TOR
iii) Provide information on required river training works for proposed bridge
iv) Provide hydraulic design for the bridge and the required river training
works.
v) Quantify the general direction of river course through bridge, afflux, extent
and magnitude of flood, effect of backwater, if any, aggradation/degradation
of bed, evidence of scour etc. shall be used to augment the available
hydrological data. The presence of flood control/irrigation structures, if
affecting the hydraulic characteristics like causing obliquity, concentration of
flow, scour, silting of bed, change in flow levels, bed levels etc. shall be
studied and considered in Hydraulic design of proposed bridge. The details
of any planned work in the immediate future that may affect the river
hydraulics shall be studied and considered.
vi) Analyze effects of Wind Load on the Structures
4. Information/Documents/Data required for Physical
/Mathematical Model study
i) Plan layouts showing the locations of the proposed bridge as well as the
existing bridges /barrages etc., in the vicinity of the proposed bridge with the
chainages with respect to a standard reference marked on it.
ii) High flood discharges and corresponding flood levels at the locations of
the existing bridges in the vicinity of the proposed bridge.
iii) General arrangement drawing (GAD) of the existing bridges showing
number of spans, pier and well dimensions, founding levels, maximum scour
level, the design discharge and the HFL, guide bund details. On this, the
plan form of the river course with the bridge alignment may also be shown
as far as possible.
iv) General arrangement drawing (GAD) of the proposed new bridge
showing number of spans, pier and foundation dimensions. On this, the plan
form of the river course with the bridge alignment may also be shown as for
as possible.
v) River cross sections at 500m longitudinal spacing (maximum) up to a
distance of 2 times the bridge total length on the upstream side and up to a
distance equal to the bridge total length on the downstream with right bank
and left bank clearly marked on it. At least one cross section to be provided
at the location of the proposed bridge. At each cross section, the bed levels
to be taken at a maximum lateral distance of 8 m in flow section and at 25 m
in non-flow section respectively. The abrupt variations in the bed levels to be
captured by taking measurements at closer locations both in
longitudinal as well as lateral directions.
vi) The cross sections, as for as possible, from high bank to high bank.
vii) The longitudinal profile of the river along the length of the proposed
alignment.
viii) Size distribution of the river bed material and the bore log data at
different locations at the site of the proposed bridge.
ix) The series of annual peak rainfall and flood of the river for at least 30
years period
106
SUPPLEMENT-III
ADDITIONAL REQUIREMENT FOR SAFETY AUDIT
The use of checklists is highly recommended as they provide a useful “aide memoire” for
theaudit team to checkthat no important safety aspects are being overlooked. They also give
to theproject manager and the designengineer a sense of understanding of the place of safety
audit inthe design process. The following lists have beendrawn up based on the experience
ofundertaking systematic safety audit procedures overseas. This experience indicates that
extensivelists of technical details has encouraged their use as “tick” sheets without sufficient
thoughtbeing given to the processes behind the actions. Accordingly, the checklists provide
guidelineson the principalissues that need to be examined during the course of the safety
audits.
Stage F-During Feasibility Study
1. The audit team should review the proposed design from a road safety perspective
and heck the followingaspects
CONTENTS ITEMS
Aspects to be checked A. Safety and operational implications of proposed alignment
and junction strategy with particular references to expected
road users and vehicle types likely to use the road.
B. Width options considered for various sections.
C. Departures from standards and action taken.
D. Provision of pedestrians, cyclists and intermediate transport
E. Safety implicationsofthe schemebeyond itsphysical limits i.e.
how the scheme fits into its environs and road Hierarchy
A1 : General Departures from standards
Cross-sectional variation
Drainage
Climatic conditions
Landscaping
Services apparatus
Lay-byes
Footpath
Pedestrian crossings
Access (minimize number of private accesses)
Emergency vehicles
Public Transport
Future widening
Staging of contracts
Adjacent development
A2 : Local Alignment Visibility
New/Existing road interface
Safety Aids on steep hills
A3 : Junctions Minimise potential conflicts
Layout
Visibility
107
CONTENTS ITEMS
A4 : Non-Motorised Adjacent land
road usersProvision Pedestrians
Cyclists
Non-motorised vehicles
A5 : Signs and Lighting Lighting
Signs/Markings
A6:Constructionand Build ability
Operation Operational
Network Management
Stage 1 – Completion of Preliminary Design
1. The audit team should review the proposed check the following aspects design from a road safety
perspective and check the following aspects
CONTENTS ITEMS
A. Safety and operational implications of proposed alignment and
Aspects to be checked junction strategy with particular references to expected road
users and vehicle types likely to use the road.
B. Width options considered for various sections.
C.Departures from standards and action taken.
D.Provision of pedestrians, cyclists and intermediate transport
E.Safety implications of the scheme beyond its physical limits i.e.
how thescheme fits into its environs and road hierarchy
Departures from standards
B1 : General
Cross-sectional variation
Drainage
Landscaping
Lay-byes
Footpaths
Pedestrian crossings
Access (minimize number of private accesses)
Emergency vehicles
Public Transport
Future widening
Staging of contracts
Visibility
B2 : Local Alignment
Safety Aids on steep hills
Minimise potential conflicts
B3 : Junctions
Layout
Visibility
108
Adjacent land
B4:Non-Motorisedroad users
Provision
Pedestrians
Cyclists
Lighting
B5 : Signs and Lighting
Signs/Markings
Build ability
B6:Construction andOperation
Operational
Network Management
109
Stage 2 – Completion of Detailed Design
1. The audit team should satisfy itself that all issues raised at Stage 1 have been resolved. Items may require
further consideration where significant design changes have occurred.
2. If a scheme has not been subject to a stage 1 audit, the items listed in Checklists B1 to B6 should be
considered together with the items listed below.
CONTENTS ITEMS
Aspects to be checked A. Any design changes since Stage 1.
B. The detailed design from a road safety viewpoint, including the
road safety implications of future maintenance (speed limits; road
signs and markings; visibility; maintenance of street lighting and
central reserves).
C1 : General Departures from standards
Drainage
Landscaping
Lay-byes
Access
Skid-resistance
Agriculture
Safety Fences
C2 : Local Alignment Visibility
C3 : Junctions Layout
Visibility
Signing
Lighting
Road Marking
T,X,Y-junctions
All roundabouts
Traffic signals
C4:Non-Motorisedroad users Adjacent land
Provision Pedestrians
Cyclists
C5 : Signs and Lighting Advanced direction signs
Local traffic signs
Variable message signs
Other traffic signs
Lighting
Network Management
110
ENCLOSURE-I
MANNING SCHEDULE.
A. Normal Highway Projects
Sr. Key Personnel Total Project Assignment180 days

No
Atsite(man Atdesign TotalTimePeriod
month) office(man (man month)
month)
1 Team Leader CumSenior HighwayEngineer 4 2 6
2 Senior BridgeEngineer 2 3 5
3 Highway cumPavementEngineer 2 3 5
4 Material-cum-Geo-technical Engineer – Geologist 4 2 6
5 Senior SurveyEngineer 4 2 6
6 Traffic and Safetyexpert 2 2 4
7 EnvironmentalSpecialist 2 1 3
8 Quantity Surveyor/DocumentationExpert 2 4 6
9 Land Acquisition Expert 3 3 6
10 Utility Expert 3 1 4
Total 28 23 51
1. Consultants have to provide a certificate that all the key personnel as envisaged in the
Contract Agreement have been actually deployed in the projects. They have to furnish
the certificate at the time of submission of their bills to<Executive Engineer, N.H.
Division, Deoghar>from time to time.
2. The requirement of tunnel/s is to be assessed strictly as per site requirement during

the detailed study after mobilisation of Consultant on site.
In case Tunnels are to be constructed, necessary input of Tunnel Experts shall be

provided in addition to above mentioned Manpower requirement.
Tunnel expert, if required, the remuneration may be provided equivalent to Team

Leader remuneration and time period shall be decided by Regional Officer, concerned,
<MoRTH>.
3. The Consultant shall provide one Land Acquisition Expert along with allied team and
supporting logistic as envisaged in Clause 5.1.5.1 of TOR for each 100 km stretches
proposed for DPR preparation or part thereof
If delay in LA process occurs beyond the reasonable control of consultant, the

extension of LA team staff/s along with logistic support/transportation shall be
granted by Nodal Project Director and beyond further 6 months, Regional Officer,
<MoRTH>is empowered to grant extension to LA team staff/s.
B. Standalone Bridge Projects
Sr. Key Personnel Total Project Assignment 300 days
111
No Atsite(man Atdesign TotalTimePeriod(man
month) office(man month)
month)
1 Team Leader cum Sr. Bridge Engineer 6 4 10
2 Highway cum Pavement Engineer 2 8 10
3 Bridge / Structural Engineer 3 3 6
4 Material-cum-Geo-technical Engineer-Geologist 6 4 10
5 Senior Survey Engineer 2 4 6
6 Senior Geologist 3 3 6
7 Environmental Specialist 4 2 6
8 Quantity surveyor /DocumentationExpert 2 2 4
Total 28 30 58
C. Standalone Tunnel Projects
Sr. No Key Personnel Total Project Assignment 300 days

At site (man At design office Total Time Period
month) (man month) (man month)
1 Team Leader Cum Senior TunnelEngineer 6 4 10
2 Tunnel Design Expert 2 8 10
3 Senior Geophysicist 3 3 6
4 Senior Geotechnical Engineer 6 4 10
5 Senior E& M Expert 2 4 6
6 Senior Geologist 6 4 10
7 Senior Survey Engineer 4 2 6
8 Environmental Specialist 2 2 4
9 Material Engineer 6
11 Quantity Surveyor/DocumentationExpert 4
Total 31 31 76
112
ENCLOSURE-II
Qualification and Experience Requirement of Key Personnel
Team Leader cum Senior Highway Engineer
i) Educational Qualification
Essential Graduate in Civil Engineering or equivalent as approved by
AICTE
Desirable Post graduate in Civil Engineering (highways / structures /
traffic and transportation / soil mechanics and foundation
engineering/ Construction Management /Transportation)
{AICTE Approved}
ii) Essential Experience
a)Total Professional Experience Min.15 years
b) Experience in Highway projects Min. 12yearsinPlanning,projectpreparation and design of
Highway projects, including 2/4/6 laning of NH/SH/
expressways. For hill roads, respective hill roads experience is
required
c) Experience in similar In Feasibility of two / Four/Six Laning worksand DPR/IC/
capacity(EitherasTeamLeaderorinSimilar Construction Supervision of Two/Four/six laning of major
capacity ) highway projects(NH/SH/Expressways)/ feasibility
cumdetailedprojectreportoftwo/four laning projects ofminimum
aggregate length of 80 km. For hill roads, respective hill roads
experience is required.
iii) Age Limit 65 years on the date of submission of proposal
Senior Bridge Engineer
Essential Graduate in Civil Engineering or equivalent
Desirable Masters in Bridge Engineering / Structural Engineering
a)Total Professional Experience Min. 10years
b) Experience in Bridge projects Min. 08 years in project preparation and design
of bridge projects.
c) Experience in similar capacity BridgeEngineerinhighwaydesign
consultancy projects (2/4/6 lane NH/SH/ Expressways)involving
design of minimum two major bridges (length more than 200 m)
iii) Age Limit 65 years on the date of submission of Proposal
113
Enclosure-II(contd.)
QUALIFICATION AND EXPERIENCE REQUIREMENT OF KEY PERSONNEL
Highway cum Pavement Engineer
Essential Degree in Civil Engineering
Desirable Masters in highway engineering/Transportation
Engineering
ii) Experience
a)Total Professional Experience Min.08years
b) Experience in Highway projects Minimum06years’ experience in pavementdesign and
maintenance of highways
c) Experience in similar capacity Pavement design for major highway projects(2/4/6lane
NH/SH/Expressways)of minimum aggregate length of 80 km.
iii) Age Limit 65 years on the date of submission ofProposal
Material Engineer – cum – Geotechnical Engineer cum Geologist
Essential Graduate in Civil Engineering or M.Sc. Geology
Desirable Masters in Foundation Engineering / Soil Mechanics /
Phd in Geology /Geo Tech Engineering
ii) EssentialExperience
b) Experience in Highway Projects Min.7 years on similar projects in design and/or construction
c) Experience in similar capacity Material cum Geo-technical Engineer on highway
projects (2/4/6 lane NH/SH/Expressways) of minimum
aggregate length of 80 km.
114
Enclosure-II (contd.)
Senior Survey Engineer
Essential Graduate or equivalent in Civil Engineering or Diploma in Civil
Engineer or Diploma in Surveying
Desirable Masters in Survey Engineering/ Surveying / Remote
Sensing
b) Experience in Highway projects Min. 8 years on similar projects in project preparation and
construction & thorough understanding of modern
computer based methods of surveying
c) Experience in similar capacity Survey Engineer for projects preparation of highwayproject
(NH/SH/Expressways) involving 2/4/6- laning of minimum
Traffic / Road Signage / Marking and Safety Expert
Essential Graduate in Civil Engineering
Desirable Masters in Traffic Engineering /Transportation Engineering
/ TransportPlanning
a)Total Professional Experience Min.06years
b) Experience in Highway projects Min. 05years on similar projects.
c) Experience in similar capacity TrafficEngineerinhighwayProjects
(NH/SH/Expressways)involving2/4/6 laning of minimum
iii) Age Limit 65 years on the date of submission ofProposal
115
Environmental Specialist
Essential Graduate in Civil Engineering / Environment Engineering /
Masters in Environment Science
Desirable Post Graduate in Environmental Engineering
a) Total Professional Experience Min. 06 years
b) Experience in Highway Projects Min. 5 years in environment impact assessment and
permitting of highway projects (2/4/6 laning)
c) Experience in similar capacity Environmental Specialist in at least two
highway projects (2/4/6 laning)
iii) Age Limit 65 years on the date of submission of bid
Quantity Surveyor/Documentation Expert
Essential Graduate or equivalent in Civil Engineering / Certificate
course from ‘Institution of Quantity Surveying’
Desirable
b) Experience in Highway Projects Min.8yearsinPreparationofBillof Quantities, Contract
documents and documentation for major highway projects
involving two/ four laning
c) Experience in similar capacity Quantity Surveyor / Documentation Expert in highway projects
(NH/SH/Expressways) involving two/four/six laning of
minimum aggregate length of 80 km.
116
Land acquisition expert
Essential Graduate or equivalent
a) Total Professional Experience 15 years as Deputy-Tehsildar or aboveDesirable: Ex-
revenue officers like Ex-ADM/SDM, Ex-Tehsildar, Ex-Deputy-
Tehsildar etc.
b) Role specific experience Min 10 years in Land acquisition for government/ authority
projects
Utility expert
Essential Graduate or equivalent in major engineering disciplines
viz. mechanical/ electrical/ civil engineering
a) Total Professional Experience Min 10 yearsDesirable: Ex- officers or engineers from
utility agencies
b) Role specific experience Min. 8 years in Utility estimation and relocation/
erection of electric/ gas/ other utilitiesDesirable:
Experience with utilities along the highway/road.
117
TEAM LEADER CUM SENIOR BRIDGE ENGINEER
Essential Graduate in Civil Engineering or equivalent as approved by
AICTE
Desirable Post graduate in Structural Engineering,
Degree/Diploma/Certificate in Project Management
a)Total Professional Experience Min. 15 years
b) Experience in Bridge projects Min. 5 years in major Bridge Construction / Development
Project.
c) Experience in similar capacity (Either He should have handled as Team Leader/Project Manager
as Team Leader or in Similar capacity ) or similar capacity of at least Two projects in Construction
Supervision / IC involving 4 laning/6-laning/Expressway of
minimum 50km length and atleast two major bridge of a
length 500 mtr. (Excluding approaches).
Bridge/Structural Engineer
Essential Graduate in Civil Engineering or equivalent
Desirable Masters in Bridge Engineering / Structural
Engineering
b) Experience in Bridge projects Min. 05yearsinprojectpreparation and design of bridge

projects.
c) Experience in similar capacity BridgeEngineerinhighwaydesign

consultancy projects (2/4/6 lane NH/SH/
Expressways)involving design of minimum two major
bridges (length more than 200 m)
118
Team Leader cum Senior Tunnel Expert
I Educational Qualification
Graduate in Civil Engineering/Tunnel Engineering/Mining
Essential
Engineering
Post Graduate in Civil Engineering/Tunnel
Desirable
Engineering/Mining Engineering
II Essential Experience
(i) Professional experience in handling major tunnel projects
(Road/Rail/Metro)
(ii) Experience in major tunnel construction/construction
supervision projects (Road/Rail/Metro)
(iii) Experienceinpreparation of DPR or Feasibility report of
b) Experience in Tunnel projects major tunnel projects(Road/Rail/Metro)
(iv) Experience in DPR preparationof minimum 5 km Tunnel
length
(v) Experience in construction/construction supervision/
preparation of DPR/feasibility report of major tunnel projects
(Road/Rail/metro) using NATM
(i) Experience as Team Leader or similar capacity in major
tunnel construction/construction supervision projects
(Road/Rail/Metro)
c) Experience in similar capacity
(ii) Experience as Team Leader or similar capacity
inpreparation of DPR or Feasibility report of major tunnel
projects(Road/Rail/Metro)
III Age Limit 65 years on the date of submission of proposal
119
Tunnel Design Expert
Essential Degree in Civil/ Mining Engineering
Post Graduation in Design/ Structural Engineering or
Desirable
equivalent.
(i) Professional Experience in handling major tunnel projects
(Road/Rail/Metro)
(ii) Experience of major tunnel construction/construction
b) Experience in Tunnel projects
(iii) Experienceinpreparation of DPR or Feasibility report of
major tunnel projects(Road/Rail/Metro)
(i) Professional Experience as Tunnel Design Engineer
(Structural)
(ii) Experience as Tunnel Design Engineer (Structural) of major
tunnel construction/construction supervision projects
(Road/Rail/Metro)
(iii) Experience as Tunnel Design Engineer (Structural) of major
tunnel for preparation of DPR projects (Road/Rail/Metro)
(iv)Experience as Tunnel Design Engineer (Structural) in
preparation of DPR/ Feasibility report of major tunnel projects
(Road/Rail/Metro) using NATM
III Age Limit 65 years on the date of submission of Proposal
120
Senior Geotechnical Engineer
Essential Civil Engineering/Mining Engineering / Engineering Geology
Geotechnical Engineering /Foundation Engineering/Rock
Desirable
Mechanics/Geo science or equivalent
(Road/Rail/Metro)
(ii) Experience in major tunnel construction/construction
b) Experience inTunnelProjects
(iii)Experienceinpreparation of DPR or Feasibility report of
major tunnel projects(Road/Rail/Metro)
(i) Professional Experience as Senior Geotechnical Engineer
(ii) Experience as Senior Geotechnical Engineer or similar
capacity in major tunnel construction/construction supervision
projects (Road/Rail/Metro)
c) Experience in similar capacity (iii) Experience as Senior Geotechnical Engineer or similar

capacity inpreparation of DPR or Feasibility report of major
tunnel projects(Road/Rail/Metro)
(iv) Experience as Senior Geotechnical Engineer or similar
capacity inpreparation of DPR/ Feasibility report of major
tunnel projects (Road/Rail/Metro) using NATM
121
Senior Geophysicist
Graduate in Geophysics/Geo science/ Earth science or
Essential
equivalent.
Post Graduation in Geophysics/Geo science/ Earth science or
Desirable
equivalent
(i) Professional Experience in handling tunnel/ mineral and oil

exploration projects
(ii) Experience of carrying out AEM survey for tunneling/
mineral and oil exploration or any other similar work for area of
more than 2.7 sq km
(iii) Processing, Interpreting, generating 3D resistivity model of
b) Experience in Relevant works AEM survey’s raw data for tunneling/ mineral and oil
exploration or any other similar work for area of more than 2.7
sq km
(iv) Experience in carrying out AEM survey, processing,

interpreting, generating 3D resistivity of AEM survey’s raw data
for major tunnel work (Rail/Road/Metro)
122
Senior Geologist
Essential Post Graduate Degree in Geology/Related field.
Desirable Phd in Geology/Related fields.
He should have a minimum 10 years of professional
b) Experience in Tunnel projects experience and should have involved in project preparation/
DPR/ Tunnel Design for atleast two major Tunnel projects.
He should have experience in similar capacity per five years
on Design/ Construction/ Supervision of Tunnel Projects.
The minimum cost of the project handled in the similar
capacity should be 2500 Millions
Senior E&M Expert
Essential Degree in Electrical/Mechanical Engineering.
Desirable Post Graduation in Degree in Electrical/Mech Engineering.
10 years in Tunnel Projects and should have worked for atleast
b) Experience in Tunnel projects five years as an E&M Expert for Tunnel Design/ Construction
projects.
He should have handled atleast two tunneling projects in
similar capacity.
123
Material Engineer
Graduate in Civil Engineering/Material Science and
Essential
Engineering or equivalent
Post-graduation in Material Science and Engineering or
Desirable
equivalent
Minimum 8 years on Tunnel projects in design and /or
b) Experience in Highway Projects
construction. Experience on Tunnel projects shall be preferred.
Material Engineer on highway projects (2/4/6 lane
NH/SH/Expressway) of minimum aggregate length of 80 km.
124
ENCLOSURE-III
Schedule forsubmissionofReports andDocuments
StageNo. Activity No. ofcopies TimePeriod in

daysfromdateof
commencement
1 Monthly Reports 3 th
By10 dayofevery
month
2 Inception Report
(i) 3 21
DraftInceptionReportincludingQAPdocu
ment 3 30
(ii) Inception Report includingQAP
document
3 F.S. REPORT
i)DraftFeasibilityStudyReportincludingoption 4 60
studyreport including draft 3(a)report
ii)Comments ofclient 1 75
iii)FinalFeasibility Study Report incorporating 4 90
complianceofcomments ofClient
4 LA & Clearances I Report
i) Draft LA & Clearances I Report including draft 4 105
3(A) report
ii) Comments of client 1 120
iii) Final LA & Clearances I Report incorporating 4 135
compliance of comments of Client
5 DetailedProjectReport
i)DraftDPR 4 180
ii)Comments ofclient 1 210
iii)FinalDPR incorporatingcompliance 6 240
ofcomments ofClient
6 Technical Schedules
i) Draft Technical Schedules 4 180
ii) Comments of client 1 210
iii) Final technical schedule 6 240
7 Land Acquisition II 4 180
Submission of draft 3D publication report
8 Land AcquisitionIII, Award determination (3G) 240
9 Project Clearances& LA IV Report 6
Approval of Projectclearancesfrom Originalletters 300
Concernedagenciese.g. fromMOEF; Rlyfor fromtheconcerneda
approvalofGADand detailengineering genciesand 5
drawingofROB/RUB; Irrigation Dept.,Utility photocopies ofeach
Reportand Possession of Land
The checklist for different stages of submission of report has been enclosed as under
and the same shall be appended with proper references and page numbering. The
checklist/s shall be appended with the report without which no payment shall be
made.
125
Schedule for approval of Reports and Documents by PD after
submission by Consultant.
StageN Activity Time Period in days from date of

o. submission of Comment and
acceptance by PD/RO
1 Inception Report 7 days
2 Feasibility Study Report
i) Draft Feasibility StudyReport including option 15days
study report including draft 3(a) report
ii) Final feasibility Study report 7 days
3 LA & Clearances Report
i) Draft LA & Clearances Report 15 days
ii) Final LA & Clearances Report incorporating 7 days
compliance of comments of Client
4 Detailed Project Report
i) Draft DPR 15days
ii) Final DPR incorporating compliance of 7 days
comments of Client
5 Technical Schedules
i) Draft Technical Schedules 7 days
ii) Final technical schedule 7 days
The checklist for different stages of submission of report has been enclosed as under
and the same shall be appended with proper references and page numbering. The
checklist/s shall be appended with the report without which no payment shall be
made.
126
ENCLOSURE-IV
Formats for submission of Reports and Documents
1. Standard formats for deliverables
i. During the course of the assignment to prepare detailed project report,

several reports, drawings and documents will need to be submitted by the
consultants to <Executive Engineer, N.H. Division, Deoghar>.
ii. For the purposes of submission, format requirements have been laid out for
some of the reports and drawing deliverables in this enclosure, which shall be
adhered to strictly
iii. In addition, consultants are to align and agree with <Executive Engineer, N.H.
Division, Deoghar>officials the format of submission for all reports, during
the inception stage as mentioned in clause 10.2 of this terms of reference
2. Format for submission of report deliverables
Printed hard copies of reports
i. All reports and documents shall be submitted in both printed hard copy and
digital formats
ii. For hard copies, the consultant shall submit bound volumes (and not in spiral
binding form) after completion of each stage of work as per the schedule and
in the number of copies as given in Enclosure III
Digital copies of reports
1. Every report shall also be submitted in digital format to the authority in the following
formats:
i. The final report as submitted in the portable document format (.pdf)

ii. An editable document in the relevant Open Document Format for Office
Applications (ODF) and if available the relevant Microsoft Office document
format (MS Office)
iii. All tables and models used to and referred to in the reports shall also be
submitted as spread-sheets in the relevant ODF format and MS Office format
iv. The digital copies of reports shall be submitted in the form of removable
storage devices (CD or USB pen drive) and also hosted on a secured online
document storage and retrieval platform as described in clause 2 Data
products
2. The removable storage device submitted at each deliverable stage shall contain:
i. Reports for that stage

ii. All draft and final reports previously submitted
iii. Correspondence with <Executive Engineer, N.H. Division, Deoghar>.
iv. Clients’ comments on submitted reports
v. Any communication, letters and approvals to and from other government and
local agencies and any other relevant body
vi. An updated index of all the contents on the removable storage device
127
3. Every submission will be accompanied by a table of contents and index of all
documents submitted for ease of reference
2 Data products
1. During the course of the assignment, the consultant shall perform several surveys and
collect data that will be used for the design of the road and delivered to the client.
2. Consultants are encouraged to keep commonly available software and data packages,
and typical uses for data while deciding final formats of data within the constraints of
this document or where a format has not been defined
3. As required in clause Error! Reference source not found.Error! Reference source

not found., consultants are required to agree with <Executive Engineer, N.H.
Division, Deoghar>all actual data formats proposed to be used for the project
4. In order to standardise data formats and simplify hand over and re-use of data, some
requirements for minimum content and format are laid down below.
Sr Data product Contents required (definition) Data format

No
0 Formats to be List of data, drawing and design outputs, reporting CSV or ODF sheet,
used format, digital format suggested, key data to be .xlsx optional
included (column headers), units and system to be
used
1 Traffic surveys
1.1 List of traffic Point no, location coordinates (lat, long), location of CSV or ODF sheet,
survey points survey point, chainage, no lanes/type of junction, type .xlsx optional
of survey, date of survey, length of survey, any
commentary, equipment/technique used, link to survey
output
1.2 Classified traffic Survey point, survey location, location id (ihmcl), no of Raw data: IHMCL
volume count lanes, chainage, location coordinates (lat, long), date, Traffic survey data
survey time and period of survey format
Processed, corrected
with AADT: CSV or
ODF sheet, .xlsx
optional
1.3 O-D, turning Survey point, survey location, location lat, long, CSV or ODF sheet,
movement, axle chainage, date, time, period of survey, .xlsx optional
load and other technique/equipment used in addition to the survey
surveys data itself
2 Engineering surveys and investigations
2.1 Raw DGPS data Notes must contain Date, time of survey, equipment CSV or ODF, Receiver
used, corrections applied is any. Data: Survey Independent Exchange
benchmarks, benchmark points, location data points Format (RINEX)
2.2 LiDAR point cloud Notes must contain Date, time of survey, equipment, LASer file format for
128
No
summary post processing applied. Data: Survey exchange

benchmarks, data points, point cloud of entire project CSV sheet, .xlsx
corridor as defined in optional
2.3 Images 360 Deg/ ortho images of entire project road way Geographic Tagged
Image File Format
(GeoTIFF)
2.4 Video Traverse video of entire project length Audio video interleave
(.avi) or MPEG-4 file
(.mp4)
2.5 Topographic map 1:1000 scale map with 50 cm contours with roadway Contours: geo-
+ contours marked on maps referenced shape files
(.shp) or .dxf files,
.dwg/.dgn files options
2.6 Digital elevation Digital terrain modeled from aerial and ground surveys Digital elevation model
model in USGS Spatial Data
transfer standard
(SDTS) format
2.7 Longitudinal and Location of cross section - existing, design chainage, .dxf files, .dwg/.dgn files
cross sections lat, long, Cross section drawing options
2.8 As-is road map 3D digital map of as-is project highway containing Digital terrain model
earth surface, road layers, utilities, buildings and trees and maps in
with feature data extracted and mapped in layers, LandXML/.dxf format,
marked on the map and tabulated data provided .dwg/.dgn files options
separately. All road, surface, sub surface inventory, Separate CSV or ODF
pavement investigation and soil survey data to be sheet, .xlsx optional of
super-imposed as layers feature data in addition
to map
2.9 Details of utility type of utility, no, class and category of utility CSV or ODF sheet,
installation (e.g. 66 kV xlpe), location, distance from .xlsx optional
centerline, user Ministry of Road Transport &
Highways, acting through state RCD, Jharkhand,
Regional Office, MoRTH
2.10 Utility maps geo-referenced schematic map, existing and design Georeferenced shape
road centerline, type of utility, size, no, class and files (.shp) and
category drawings in .dxf format
2.11 Road inventory All data as required in clause 4.11.3.1, geo- CSV or ODF sheet
surveys referencing for each row of data in lat, long form
2.12 Pavement Test pit reference id, location, chainage, geo-reference CSV or ODF sheet
investigation (lat, long), pavemet composition - layer no, material
type, thickness, sub grade type, and condition
129
No
2.13 Pavement Data as required in clause 4.11.3.2, along with CSV or ODF sheet
condition survey location/chainage and geo-reference for all data
2.14 Pavement FWD results as per IRC guidelines, geo-referencing CSV or ODF sheet
structural strength for test points
2.15 Sub-grade and In the format of the testing lab, summary details must Summary in CSV or
soil strength be tabulated and must include: test pit no, location, ODF sheet
chianage, lat/long, date, time of test, tester/lab details,
in-situ density, moisture content, field CBR,
characterization, in-lab moisture and density, lab CBR
3 Proposed roadway designs
3.1 Proposed Georeferenced centerline horizontal and vertical Geometry or shape files
alignment alignment for the road : .shp/.dxf, .dwg/.dgn
geometry To be presented superimposed on surface map, files options
satellite imagery and digital elevation model of region
3.2 Final alignment Georeferenced centerline horizontal and vertical Geometry or shape files
geometry alignment for the road. Additional detail on lanes, : .shp/.dxf, .dwg/.dgn
super elevation, junctions, structures, files options
under/overpasses, PUP/CUP, wayside amenities etc
3.3 Proposed Proposed digital roadway model and design data- .dxf/.dtm
roadway model including embankment, road way, road layers,
roadside amenities, signals, road furniture, markings
and other construction elements in 3D
3.4 Proposed Geo referenced location and alignment, 3D model of .dxf/.dtm

structures structure and appurtenances, cross section, plan and
profile drawings for construction as per IRC
3.5 Proposed Roadway cross sections for homogenous sections .dxf files
highway cross Digital surface model in
sections .dxf format
4 Other deliverables
4.1 Digitized Digitized revenue map overlaid with key landmarks, Geometry or shape files
cadastral maps land size, survey number and ownership data. min : .shp/.dxf, .dwg/.dgn
1:1000 scale map with >1mm accuracy files options
4.2 Financial analysis Spreadsheet model with instructions, index and ODF sheets, MS office
containing all inputs and assumptions, time series .xlsx optional
construction and operating costs, revenues, financing
and equity cash flows, NPV/IRR, sensitivity scenarios
and results
3 Online hosting and archival of deliverables
130
Hosting deliverables online
i. The consultant shall store all deliverables from this assignment on a secure
online file hosting platform that is remotely accessible by authorised users on
the world wide web
ii. The consultant shall provide read only access to all relevant officers of
<Executive Engineer, N.H. Division, Deoghar>and provide further access to
additional users as and when requested by <Executive Engineer, N.H.
Division, Deoghar>
iii. Consultant shall provide a point of contact for access to these files, solving any
technical issues and shall respond to all requests in a timely manner
iv. Consultant shall ensure that the files are hosted in a platform that conforms to
any file hosting and file sharing security standards as may be laid down by the
government of India
Deliverables to be hosted
i. Data and deliverables to be hosted in an online accessible format shall include

but not be limited to:
ii. All draft and final deliverables in the digital formats prescribed in this TOR
and in file formats in wide use where formats are not specified
iii. Data, images and videos from all surveys and investigations conductedof this
enclosure
iv. All correspondence to and from <Ministry of Road Transport & Highways,
acting through state RCD, Jharkhand, Regional Office, MoRTH> including
clients’ comments on submitted reports
v. Any communication, letters and approvals to and from other government
local agencies and any other relevant body
vi. The platform shall also contain an index and table of contents of information
being hosted for ease of access and use
Time period and costs
i. Access to above mentioned files will be provided till the end of construction
(final commercial operations date of contractor/ concessionaire) of all
packages that form a part of this assignment at the cost of the consultant
ii. Access to additional users shall also be at no additional cost to the authori
131
APPENDIX-II
Proof of Eligibility
Form-E1
Letter of Proposal (On Applicant’s letter head)
(Date and Reference)
To, **********
*********
*********
Sub: Appointment of Consultant for preparationof Detailed Project Report for ……………...
Dear Sir,
With reference to your RFP Document dated ………, I/we i.e M/s-----------------------------
----------------------------------------------(Name of Bidder) having examined all relevant
documents and understood their contents, hereby submit our Proposal for selection
as Consultant. The proposal is unconditional and unqualified.
2. All information provided in the Proposal uploaded on INFRACON and in the

Appendices is true and correct and all documents accompanying such Proposal are
true copies of their respective originals.
3. This statement is made for the express purpose of appointment as the Consultant for
the aforesaid Project.
4. I/WeshallmakeavailabletotheAuthorityanyadditionalinformationitmaydeem necessary
or require for supplementing or authenticating the Proposal.
5. I/We acknowledge the right of the authority to reject our application without
assigning any reason or otherwise and hereby waive our right to challenge the same
on any account whatsoever.
6. I/We certify that in the last three years, we or any of our Associates have neither failed
to perform on any contract, as evidenced by imposition of a penalty by an arbitral or
judicial authority or a judicial pronouncement or arbitration award against the
Applicant, nor been expelled from any project or contract by any public authority nor
have had any contract terminated by any public authority for breach on our part.
7. I/We understand that you may cancel the Selection Process at any time and that you
are neither bound to accept any Proposal that you may receive nor to select the
Consultant, without incurring any liability to the Applicants in accordance with Clause
1.7 of the RFP document.
8. I/We declare that we/any member of the consortium, are/is not a Member of any
otherConsortium applying for Selection as a Consultant.
9. I/We certify that in regard to matters other that security and integrity of the country,
we or any of our Associates have not been convicted by a Court of Law or indicted or
adverse orderspassedbyaregulatoryauthoritywhichwouldcastadoubtonourabilityto
undertake the Consultancy for the Project or which relates to a grave offence that
outrages the moral sense of the community.
132
10. I/We further certify that in regardto matters relatingto securityand integrity of the
country, we have not been charge-sheeted by any Ministry of Road Transport &
Highways, acting through state RCD, Jharkhand, Regional Office, MoRTH of the
Government or convicted by a Court of Law for any offence committed by us or by any
of our Associates.
11. I/We further certify that no investigation by a regulatory authority is pending either
against us oragainstourAssociatesoragainstourCEOoranyofour
Directors/Managers/employees.
12. I/We hereby irrevocably waive any right or remedy which we may have at any stage at
law orhowsoeverotherwisearisingtochallengeorquestionanydecisiontakenbythe
Authority [and/ or the Government of India] in connection with the selection of
Consultant or in connection with the Selection Process itself in respect of the above
mentioned Project.
13. Deleted.
14. I/WeagreeandunderstandthattheproposalissubjecttotheprovisionsoftheRFP
document. In no case, shall I/we have any claim or right of whatsoever nature if the
Consultancy for the Project is not awarded to me/us or our proposal is not opened or
rejected.
15. I/We agree to keep this valid for 120 (One hundred and twenty) days from the
ProposalDue Date specified in the RFP.
16. A Power of Attorney in favor of the authorized signatory to sign and submit this
Proposal and documents is attached herewith.
17. In the event of my/our firm/consortium being selected as the Consultant, I/we agree
to enter into any Agreement in accordance with the form Appendix V of the RFP. We
agree not to seek any changes in the aforesaid form and agree to abide by the same.
18. I/We have studied RFP and all other documents carefully and also surveyed the
Project site. We understand that except to the extent as expressly set forth in the
Agreement, we shall have no claim, right or title arising out of and documents or
information provided to us by the Authority or in respect of any matter arising out of
or concerning or relating to the Selection Process including the award of Consultancy.
19. The Proof of Eligibility and Technical proposal are being submitted in separate covers
in hard copy (as per clause 4.1 of LoI) and INFRACON Team I.D no. . Financial
Proposal is being submitted online only. This Proof of Eligibility read with Technical
Proposal and Financial Proposal shall constitute the Application which shall be
binding on us.
20. I/We agree and undertake to abide by all the terms and conditions of the RFP
Document. In witness thereof, I/we submit this Proposal under and in accordance
with the terms of the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorized signatory)
(Name and seal of the Applicant/Lead Member)
133
Appendix- II
Form-E2/T3
FIRM’S REFERENCES
Relevant Services Carried out in the Last Seven Years (2010-11 onwards)Which Best
Illustrate Qualifications
The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of the
major companies within a consortium, was legally contracted by the client:
Assignment Name: Country:

Location within Country : Professional Staff Provided
by your firm:
Name of Client : No. of Staff :
Address : No. of Staff Months :
Start Date Completion Date Approx. Value of
(Month / (Month / Year) Services : (in INR/current USD) :
Year)
Name of JV/Association Firm(s) if any : No. of Months of ProfessionalStaff provided by
Associated Firm(s)
Status of your Company in the Assignment i.e., Sole/Lead Member/Other Member/Associate
Narrative Description of Project :
Description of Actual Services Provided by your Company:
Signature of Authorized Representative
(Certificate from Employer regarding experience should be furnished)
134
APPENDIX-II
Form- E3
Financial Capacity of the Applicant
Name of Applicant:
Sr.No. [Financial Year]* Annual Revenue(Rs/US $ in million)

1 2021-22
2 2020-21
3 2019-20
4 2018-19
5 2017-18
Certificate from the Statutory Auditor$
This is to certify that --------------(name of the Applicant) has received the payments shown above
against the respective years on account of Consultancy Services.
Name of the audit firm Seal of the audit firm Date
(Signature, name and designation of the authorized signatory)
$In case he Applicant does not have a statutory auditor, it shall provide thecertificate from its
chartered accountant that ordinarily audits the annual account of the Applicant.
Note:
*Financial year to be modified as applicable
Please do not attach any printed Annual Financial Statement.
135
APPENDIX-II
Form- E4
(Deleted)
136
APPENDIX-III
(Form-T1)
TECHNICAL PROPOSAL
FROM: TO:
Sir:
Subject Consultancy Service for
Regarding Technical Proposal
I/We(name
ofBidder)Consultant/ConsultancyfirmherewithencloseTechnicalProposalforselectionof
my/our firm/organization as Consultant for
Yours faithfully,
Signature
Full Name
Designation
Address
(Authorized Representative)
137
(Form-T-2)
Details of projects for which Technical and Financial Proposals have been
submitted
Sl.No. Name of Project Consultancy Package No. Names of ProposedKey

Personnel
138
Form-E2/T3
FIRM’S REFERENCES
Relevant Services Carried out in the Last SevenYearsWhich Best Illustrate

Qualifications
The following information should be provided in the format below for eachreference
assignment for which your firm, either individually as a corporate entity oras one of the
major companies within a consortium, was legally contracted by theclient:

Location within Country : Professional Staff Providedby your firm:
Start Date Completion Date Approx. Value ofServices : (in INR/current USD) :
(Month / Year) (Month / Year)
Name of JV/Association Firm(s) if any : No. of Months of ProfessionalStaff provided by
Associated Firm(s)
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished
139
Form-
T40
SITE APPRECIATION
Shall give details of site as per actual site visit and data provided in RFP and
collected from site supported by photographs to demonstrate that responsible
personnel of the Consultant have actually visited the site and familiarized with
the salient details/complexities and scope of services.
140
Form-
T41
Composition of the Team Personnel and the task Which would be assigned to
each Team Member
I. Technical/Managerial Staff
Sr .No. Name Position Task Assignment
1.
2.
3.
4.
……
II. Support Staff
Sr. No. Name Position Task Assignment
1.
2.
3.
4.
….
….
141
Form-
T42
APPROACH PAPER ON METHODOLOGYPROPOSED FOR PERFORMING THE
ASSIGNMENT
The approach and methodology will be detailed precisely under the following topics.
1) Methodology for services, surveying, data collection [not more than 2 pages] and
analysis
2) Quality Assurance system for consultancy assignment [not more than 1 page]
3) The key challenges foreseen and proposed solutions will be detailed precisely under
the following topics
a) proposed alignment and bypass required
b) land acquisition requirements
c) access control, rehabilitation of existing road, drainage and utilities
d) adoption of superior technology along with proof (to be submitted in Form T9)
Replies to items 3) a) to c) should be limited to six A4 size pages in 1.5 space and 12 font
including photographs, if any
142
Form-
T43
Details of Material Testing Facility
1. State whether the Applicant has in-house Material Testing Facility Available
/Outsourced/Not Available
2. In case answer to 1 is Available, attach a list of Lab equipment and facility for testing
of materials and location of laboratory
3. In case laboratory is located at a distance of more than 400 km from the project site,
state arrangements made/proposed to be made for testing of materials
4. In case answer to 1 is Outsourced/ Not Available state arrangements made/proposed

to be made for testing of materials.
143
Form-
T44
Facility for Field investigation and Testing
1. State whether the Applicant has in-house Facility for
a) Geo-technical investigation Available (created in-house at site)/ Outsourced/

Not Available
b) Pavement investigation Available (created in-house at site)/ Outsourced/ Not

Available
2. In case answer to 1 is Available (created in-house at site) a list of field investigation

and testing equipments available in-house
3. In case answer to 1 is Outsourced/ Not Available arrangements made/proposed to be

made for each of above Field investigation and testing
4. For experience in LIDAR or better technology for topographic survey, GPR and
Induction Locator or better technologies for detection of sub-surface utilities and
digitization of cadastral maps for land acquisition, references need to be provided in
following format:
144
REFERENCES
Relevant Services CarriedOut Which Best Illustrate Qualifications
The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of the
major companies within a consortium, was legally contracted by the client:

Location within Country : Professional Staff Providedby your firm:
Technology Used:
Start Date Completion Date Approx. Value ofServices : (in INR/current USD) :
(Month / Year) (Month / Year)
Name of JV/Association Firm(s) if any : No. of Months of ProfessionalStaff provided by Associated
Firm(s)
Signature of Authorised Representative
(Certificate from Employer regarding experience should be furnished)
145
Form-
T46
Office Equipment and software
Attach a list of office equipment and software owned by the Applicant
146
Form- T47
(Curriculum Vitae as per INFRACON)

CVs of the Key Personnel should be uploaded on INFRACON and the hard copies
of the CVs as uploaded on the INFRACON is to be submitted along with the
Technical Proposals.
147
UNDERTAKING FROM THE PROFESSIONAL
Name of Work:
Position in the Team:
I, ………………………. (Name and INFRACON registered ID) have not left any
assignment with the consultants/ contractors engaged by Client viz. MoRT&H
/NHAI/NHIDCL/ IAHE/BRO/ State RCDor any other MoRTH implementing Ministry of
Road Transport & Highways, acting through state RCD, Jharkhand, Regional Office, MoRTH
without completing my assignment. I will be available for the entire duration of the current
project for which I am being included in the team. If I leave this assignment in the middle of
the completion of the work, I may be debarred for an appropriate period to be decided by
Client. I shall also have no objection if my services are extended by Client for this work in
future.
I, the undersigned, also certify that to the best of my knowledge and belief, my
biodata, information and credentials uploaded on INFRACON portal truly describe myself, my
qualification and my experience. I shall be liable for any action, as deemed fit, in case there is
any mis-representation in this regard.
Date:
Place:
Signature
(Name of Key Personnel)
148
UNDERTAKING FROM CONSULTING FIRM
Name of Work:
The undersigned on behalf of.................................. (Name of Consulting Firm) with

…………….(INFRACON ID) certify that none of the Key Personnel included in our teamto the
best of our knowledge has left his/her assignment with any consulting/ contracting firm
engaged by MoRT&H /NHAI/NHIDCL/ IAHE/BRO/ State RCDor any other MoRTH
implementing Ministry of Road Transport & Highways, acting through state RCD,
Jharkhand, Regional Office, MoRTH. We also confirm the truthfulness of the credentials
uploaded by our firm/JV Member/Associateand all the Key Personnel proposed inour team
on INFRACON.
We understand that if any information about our firm/JV Member/Associate / Key

Personnel is found contrary to what has been uploaded on INFRACON, the Client would be
at liberty to remove the concerned personnel from the present assignment and debar our
firm/JV Member/Associate / Key Personnel for an appropriate period to be decided by the
Client.
Date:
Place:
Signature
(Name of Authorized Signatory)
149
APPENDIX-IV
(Form-I)
FINANCIAL PROPOSALS
FROM: TO:
Sir:
Subject: Consultants’ Services for
Regarding Price Proposal
I/We Consultant/consultancyfirmherewith enclose *Price Proposal for selection of my/our

firm/organization as Consultant for
Yours faithfully,
Signature
Full Name
Designation
Address
(Authorized Representative)
*The Financial proposal is to be filled strictly as per the format given in RFP.
150
(Form-II)
Format of Financial Proposal
Summary of Cost in Local Currency
No. Description Amount(LC)* (INR)

I Local Consultants
Remuneration for Local Staff (inclusive of perdiem allowance)
II Support Staff (inclusive of per diem allowance)
III Transportation
IV Duty Travel to Site
V Office Rent
VI Office Supplies, Utilities and Communication
VII Office Furniture and Equipment (Rental)
VIII Reports and Document Printing
IX Surveys & Investigations
A Topographical Survey
B Investigations
C Net Work Survey and GPR
X Cost of supply and fixing Boundary Pillars
XI Land Acquisition Team including support staff and
logistics/transportation
Subtotal Local Consultants :
Foreign Consultants
F-I Remuneration for Expatriate Staff
F-II Mobilization and Demobilization
Total Cost Net of Tax :
Taxesand I. Income Tax (Expatriate)
Duties ll. Other Taxes/ Duties (if any) Specify clearly
Total cost net ofGoods &service tax**

Goods &Service Tax
TOTAL COSTS (Including GST)
LC* Local Currency
** Total Cost Net of Goods &Service Tax shall be considered for financial evaluation
Note: No escalation will be payable during the services
Insurances shall not be allowed separately.These will be incidental to main items.
Rates for all items shall be quoted in figures as well as in words.
(Form-III)
151
Estimate of Local Currency Costs
Sr. No. Position Name Rate(INR) Staff Month Amt.(INR)
I. Remuneration for Local Staff (including per diem allowance)
(Normal Highway Project)
Sr.No. Position Name Rate(INR) StaffMonth Amt.(INR)

Professional Staff
1 Team Leader cum SeniorHighway 6
Engineer
2 Senior Bridge Engineer 5
3 Highway cum PavementEngineer 5
4 Material-cum- 6
GeotechnicalEngineer- Geologist
5 Senior Survey Engineer 6
6 Traffic and Safety Expert 4
7 Environmental Specialist 3
8 Quantity Surveyor/ 6
Documentation Expert
9 Land Acquisition Expert 6
10 Utility Expert 4
Sub-Total: 51
Sub-Professional Staff (To be assessed by Consultant as per requirement
of assignment and one sub-professional be a fresh graduate)
1
2
3
4
5
6
7
Sub-Total:
TOTAL
152
Professional Staff
1 Team Leader cum SeniorBridge 10
Engineer
2 Bridge Structural Engineer 6
3 Highway cum PavementEngineer 10
4 Material-cum- 10
GeotechnicalEngineer- Geologist
6 Senior Geologist 6
8 Quantity Surveyor/Documentation 4
Expert
Sub-Total:
Sub-Professional Staff (To be assessed by Consultant as per requirementof
assignment and one sub-professional be a fresh graduate)
1
2
3
4
5
6
7
Sub-Total:
TOTAL
(For Standalone Bridge Project)
For Standalone Tunnel Project

Professional Staff
1 Team Leader cum SeniorTunnel 10
Engineer
2 Tunnel Design Expert 10
3 Senior Geophysicist 6
4 Senior GeotechnicalEngineer 10
5 Senior E&M Expert 6
6 Senior Geologist 10
44
8 Material Engineer 6
153
10 Quantity Surveyor cum 4
Documentation Expert
Sub-Total:
Sub-Professional Staff (To be assessed by Consultant as per requirementof
assignment and one sub-professional be a fresh graduate)
1
2
3
4
5
6
7
Sub-Total:
TOTAL
II.Support Staff
No. Position Name Staff Billing Amount

Months Rate( INR) ( INR)
1 Office Manager
2 Typist
3 Office Boy
4 Night Watchman
Total :
III. Transportation (Fixed costs)
S.No Description Qty. Nos. of Rate/ Amount(INR)

months Month
(INR)
1 The vehicles provided by theConsultants shall
include the cost for rental, drivers, operation,
maintenance, repairs, insurance, etc.
A. For use of consultants
Total
IV.Duty Travel to Site (Fixed Costs)
154
V.Office Rent (Fixed Costs)
The rent cost includes maintenance, cleaning, repairs, etc.
months x
Total__
VI.Office Supplies, Utilities and Communication (Fixed Costs)
No. Item Months Monthly Amount

Rate (INR) InINR.
1 Office Supplies Drafting
2 Supplies Computer
3 Running Costs
4 Domestic and International
Communication
TOTAL:---------------------------
VII. Office Furniture and Equipment (Rental)
No. Description Unit Quantity Rate Amount

( INR) (INR )
1 Office Furniture and Equipment LS
Total
VIII. Reports and Document Printing
No. Description No. ofCopies Rate Amount(INR)

perCopy(INR. )
1 Monthly Report 3 PerMonth
2 Inception Report & QAP 3
3 Environment and Social ImpactScreening 4
Report
4 Draft Feasibility Report 4
5 Final Feasibility Report 6
6 Strip Plan with L.A. Reports 6
7 Draft LA and Clearances I Report 4
8 Final LA and Clearances I Report 4
9 Draft Environmental Assessmentreport & RAP 4
10 Final Environmental Assessmentreport & RAP 6
11 Draft Detailed Design Report &Drawings etc. 4
Draft EMP 4
155
No. Description No. ofCopies Rate Amount(INR)
perCopy(INR. )
12 Draft Bidding Documents 4
13 Final Detailed Project Reportwith Bill of 6
Quantities, Cost Estimates, UpdatedDrawings
etc.
Final EMP
6
14 Final Bidding Documents 6
15 Draft 3(a) ,3(A) and 3(D)notification for land 9
acquisition( 3 copies each)
16 LA & Clearances II Report 6
Total
IX. Survey and Investigation
A. Topographical Survey (Fixed Rate)
No. Item Kms Rate Amount(INR)

perKm(INR)
1 TopographicSurveyincludinghirechargesforequipment
and supply of survey teams comprising of project
survey filed staff etc. inclusive of cost of materials,
labourer
2 Detailed topographic surveys using mobile/ aerial
LiDAR or better technology
B. Investigation (Fixed cost)
No. Description Quantity Amount (INR)

1 Road and Bridge Inventory
2 FWD Test and Pavement Evaluation
3 Roughness Survey
4 Axle Load Survey
5 Material Survey and Investigation
6 Sub-grade Investigation
7 Traffic Survey
8 Socio-economic & Census Survey/Studies
9 Land Acquisition Studies
10 Any other investigations/surveys
11 *Sub-Soil Investigation (Boring) Rate Qty. Amount (Rs)
a) Boring in all type of soils 1500m (for
(otherthan hard rock) projects of length
< 110
km)or2000m (for
projects of length
156
> 110 km)
b)Boring in hard rock 200m (for
projects of length
< 110
km)or300m (for
projects of length
> 110 km)
Total
Note:* Quantities of borings shall be taken from Financial Proposal Form

No.V.Forfinancialevaluation,thesequantitiesandratesquotedbytheconsultantwillbe
considered. However, Payment shall be made on the actual quantity of boring at rates quoted
above by the Consultant, which may be substantially more or less than the estimated
quantities.
C. Net Work Survey and GPR
No. Description Unit Quantity Rate Amount

( INR) (INR )
1 Net work Survey of the existing Highways as a Job 1
repositoryfor civil work as per directions from
Authority.
2 GPR Survey for detection of under ground utilities Job 1
Total
X. Cost of supply and fixing Boundary Pillars
Item Amount
(INR.)
Procuring and fixing boundary pillars and its installation, complete in all respect as per
IRC:25,1967:Wherever the proposed alignment follows the existing alignment, the
boundary pillars shall be fixed at an interval of 200m on either side of proposed Right
of Way. Wherever there is a proposal of realignment of the existing Highway
and/orconstruction of New Bypasses, Consultant shall
fixboundarypillarsalongtheproposedalignmentontheextreme boundary on either side of
the project Highway at 50 m interval. (lumpsum )
157
XI Land Acquisition Team including support staff and
logistics/transportation
(A) Land acquisition Team including support staff:
S. No. Position Name Number Rate (INR) Man Months Amount (INR)
1 Ex-Land Revenue TBN 1 6
Inspector/Officer or
equivalent
2 Ex-Kanoogo/Girdwar or TBN 1 6
equivalent
3 Ex-Patwari or equivalent TBN 1 6
4 Typist TBN 2 6
5 Peon TBN 1 6
Total
Number of Land acquisition Teams
Grand Total for All Land acquisition Teams (A)
(B) Logistics for Land acquisition Team:
S. No. Item particulars Number Months Rate (INR) Amount (INR)

1 Computer including necessary 2 6
peripherals
2 Printers 2 6
3 Vehicles (Bolero or equivalent) with 1 6
monthly running limit of 4000 km
Total
Number of Land acquisition Teams
Grand Total (B)
Grand Total for All Land acquisition Teams and Logistics (A) + (B)
Note: The Consultant shall provide one Land Acquisition Expert along with allied team and
supporting logistic as envisaged in Clause 5.1.5.1 of TOR for each 100 km stretches proposed for
DPR preparation or part thereof (For example total length of package is 343 km, there will be
four team).
158
(Form-IV)
Estimate of Costs for Expatriate Consultants (in Indian Rupees)
I. Remuneration of Expatriate Staff including per diem allowances
II. Mobilization and Demobilization
1.International Airfares (Fixed costs)
2Inland Travel in Home Country (Fixed Costs)
LumpSum ……
3. Other Miscellaneous expenses (like DA, internal travel expenses other incidentals)
(fixed cost)
Lump Sum …….
159
TENTATIVE QUANTITIES FOR SUB-SOIL INVESTIGATIONS
(BORING) (Form –V)
S.No StretchProposed for DPR NHNo. Approximate PackageNo.State Cumulative

Length (in TentativeQuantities (
Km.) in m )
In Soilsother In
than hard hardrock
rock
1 For projects of length < 110 As As per Listat As perList As 1500 200
km<Details of packages> perList Annex-1 atAnnex-1 perList
atAnnex- atAnnex-
1 1
2 For projects of length > 110 As per As per List As per List As per 2000 300
km - <Details of packages> List at at Annex- 1 at Annex- 1 List at
Annex- 1 Annex- 1
160
APPENDIX-V
DETAILED EVALUATION CRITERIA
1. First Stage Evaluation -Proof of Eligibility (Para 12.1 of Data Sheet)
Eligibility criteria for sole applicant firm.
The sole applicant firm shall satisfy the following 3 (Three) Nos. of criteria.
(a) & (b)Firm should have experience of preparation of DPR/Feasibility of 2/4/6 lane of
aggregate length as given below. The firm should have also prepared DPR/Feasibility of at
least one project of 2/4/6 laning of minimum length as indicated below in the last 7 years.
S.No. Package No. TentativeLengthMinimumAggregate Minimum length of a Eligible Project

Length required (2/4/6lane)
DPR/ Feasibility = DPR = 0.4 Feasibility = 0.6
Tentative Length xTentative Length xTentative Length
1 2 3 4 5 6
Note: Similar project means 2/4/6 lane as applicable for the project for which RFP is invited.
For 2-lane projects experience of 4/6 lane also to be considered with a multiplication factor
of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning projects. For
4/6 laning projects, experience of 2 lane will be considered with a multiplication factor of 0.4,
but only for those 2 lane projects whose cost of consultancy services was more than Rs.1.0
crore
(c) Annual Average Turn Over for the last 5 years , Audited/Certified copy of Balance Sheet
shall be counted from 2017-18 to 2021-22 of the firm from Consultancy services should be
equal to more than Rs.5 crore.
(Financial Year to be modified as applicable)
Eligibility criteria for Lead Partner/Other Partner in case of JV.
In case of JV, the Lead Partner should fulfil at least 75% of all eligibility requirements and the
other partner shall fulfil at least 50% of all eligibility requirements as given at 1.1 above.
Thus a Firm applying as Lead Partner/Other Partner in case of JV/Associate should satisfy
the following(a) & (b)Firm should have experience of preparation of DPR/Feasibility of 4/6
lane of aggregate length as given below. The firm should have also prepared DPR/Feasibility
of at least one project of 4/6 laning of minimum length as indicated below in the last 7 years
(i.e. from2008-09 onwards)
S. Package No. Minimum Aggregate Minimum length of a Eligible Project (4/ 6 lane)
No. Length required of
DPR/ Feasibility km)
DPR Feasibility
Lead in Other Lead in Other Lead in Other
JV Partner in JV Partner in JV Partner
JV JV in JV
161
S. Package No. Minimum Aggregate Minimum length of a Eligible Project (4/ 6 lane)
No. Length required of
DPR/ Feasibility km)
DPR Feasibility
Lead in Other Lead in Other Lead in Other
JV Partner in JV Partner in JV Partner
JV JV in JV
c ) MinimumAnnualAverageTurnOverforthelast5years Audited/Certified copy of

Balance Sheet shall be counted from 2017-18 to 2021-22 of afirm
applyingasLeadPartner/Other Partner in case of JV from Consultancy services should be as
given below:
(Financial Year to be modified as applicable)
No. Mode of Submission by a firm Annual Average Turn Over for the last 5 years
1 Lead Partner in a JV Rs.3.75 crore
2 Other Lead partner in a JV Rs.2.50 crore
Note: (i) Weightage to be given when experience by a Firm as Sole Firm/Lead

Partner in aJV/Other Partner in a JV/As Associate
No. Status of the firm in carryingout DPR/ Feasibility Study Weightage for experience
1 Sole firm 100%
2 Lead partner in a JV 75%
3 Other partner in a JV 50 %
4 As Associate 25%
(ii) The experience of a firm in preparation of DPR for a private Concessionaire/contractor

shall not be considered.
162
2. Second Stage Evaluation -Technical Evaluation (Para 12.2 of Data Sheet)
A Firm’s Relevant Experience (40)
For standard highways, the following is the break-up:
S.No. Description Maximum Sub-Points

Points
1 Specific experience of the DPR consultancy related to the 20
assignment for eligibility
1.1 Aggregate Length of DPR / Feasibility study of 2/4/ 6 10
lane projects
1.1.2 More than 2 times the indicative length of the package 9
applied for
1.1.3 More than 3 times the indicative length of the package 10
applied for
1.2 DPR for 2/4/6 laning projects each equal to or more 10
than 40 % of indicative length of a package applied for
(or Feasibility Study for 2/4/6 laning projects each equal
to or more than 60 % of indicative length of a package
applied for)
1.2.1 1 project 8
1.2.2 2 projects 9
1.2.3 ≥ 3 projects 10
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3
2.4 4 bridges 4
2.5 ≥ 5 bridges 5
3.1 Firm’sAverage Turnover of last 5 years >50 crore 5
3.2 Firm Average Turnover of last 5 years,20-50 crore 4
3.3 Firm Average Turnover of last 5 years> 5 crore but <20 crore 3
4.1 < 10 nos. 0
4.2 10-20 nos. 8
4.3 >20-30 nos. 9
4.4 > 30 nos. 10
*The professionals who possess degree in Civil Engineering/Transport Planning/Transport
Economics/Traffic Management/Geology/Environment Science or Engineering and 8 years
Experience in highway/bridge/tunnel with employment in the firm for more than one year.
The current Employment Certificate shall be uploaded by Key Personnel on INFRACON.
For special projects such as special bridges, tunnels and expressways that require
specialized capabilities and skill sets, the following is the break-up:
163
Points
1 Specific experience of the DPR consultancy related to the 15
assignment for eligibility
1.2 DPR for 2/4/6 laning projects each equal to or more than 40 % of 7
indicative length of a package applied for (or Feasibility Study for
2/4/6 laning projects each equal to or more than 60 % of indicative
length of a package applied for)
1.2.1 1 project 5
1.2.2 2 projects 6
2.1 1 bridge 1
2.2 2 bridges 2
2.3 3 bridges 3
2.4 4 bridges 4
2.5 ≥ 5 bridges 5
3.2 Firm Average Turnover of last 5 years20-50 crore 4.5
3.3 Firm Average Turnover of last 5 years>5 crore but <20 crore 4
4 DPR for special category projects (Special bridges/ tunnels or
expressways, whichever applicable). It is to be noted that either 4.1
or 4.2 shall be applicable, and not both.
4.1 DPR of number of special bridges/ tunnels (if applicable) 5
4.1.1 1 project 1
4.1.2 2 projects 2
4.1.3 3 projects 3
4.1.4 4 projects 4
4.2 Aggregate length of DPR/ Feasibility study for expressways 5
4.2.1 Upto 50km 2
4.2.2 50km to 100km 3
4.2.3 100km to 150km 4
4.2.4 >150 km 5
5.1 <10 nos. 0
5.2 10-20 nos. 8
5.3 >20-30 nos. 9
164
Points
5.4 >30 nos. 10
Management/Geology/Environment Science or Engineering and 8 years Experience in highway/bridge/tunnel
Note:
A. In case feasibility study is a part of DPR services the experience shall be counted in
DPR only. In case bridge is included as part of DPR of highway the experience will be (1) and
(2)
B. Similar project means 2/4/6 lane as applicable for the project for which RFP is
invited. For 2-lane projects experience of 4/6 lane also to be considered with a multiplication
factor of 1.5. Experience of 4/6 lane shall be considered interchangeably for 4/6 laning
projects. For 4/6 laning projects, experience of 2 lane will be considered with a multiplication
factor of 0.4, but only for those 2 lane projects whose cost of consultancy services was more
than Rs.1.0 crore
Note: (i) Weightage to be given when experience by a Firm as Sole Firm/Lead Partner in
aJV/Other Partner in a JV/As Associate
No. Status of the firm in carryingout DPR/ Weightage for experience

Feasibility Study
1 Sole firm 100 %
2 Lead partner in a JV 75%
3 Other partner in a JV 50 %
4 AsAssociate 25%
(ii)The experience of a firm in preparation of DPR for a private Concessionaire/contractor

B Material testing, survey and investigation, equipment and software

proposedto beused (20)
S. No. Description Maximum Sub-Points

Points
1 Availability of Material Testing Facilities with persons/resources 3
having operational skills of the equipment
1.1 Owned* (Available In House) 3
* Shall be ascertained through the ownership evidence uploaded on INFRACON in regard to major equipments
required for testing of materials to be used for construction of Highway Project.
2 Availability of Field Investigation Facilities with persons/resources 2
having operational skills of the equipment
2.1 Owned** (Available In House) 2
165
S. No. Description Maximum Sub-Points
Points
** Shall be ascertained through ownership evidence uploaded on INFRACON for construction of Highway
Project.
3 Availability of Office Equipment and Software with 3
persons/resources having operational skills of the equipment
3.1 Owned*** (Available In House) 3
*** Shall be ascertained through ownership evidence uploaded on INFRACON for key hardware/software
required for Highway consultancy assignment.
4 Experience in LiDAR or better technology for topographic survey 5
(Infrastructure sector)
4.1 1 project 1
4.2 2 projects 2
4.3 3 projects 3
4.4 4 projects 4
5 Experience in using GPR and Induction Locator or better 4
technologies for detection of sub-surface utilities (Infrastructure
sector)
5.1 1 project 1
5.2 2 projects 2
5.3 3 projects 3
6 Experience in digitization of cadastral maps for land surveys 3
6.1 Area upto 100 ha 1
6.2 Area between 100-500 ha 2
6.3 Area > 500 ha 3
Note: The experience of firm in Lidar or equivalent technology, GPR and Induction Locator or
equivalent technologies and Experience in digitization of cadastral maps for land acquisition
shall be supported by experience certificate. The experience of a firm in Lidar or equivalent
technology, GPR and Induction Locator or equivalent technologies and Experience in
digitization of cadastral maps for land acquisition for a private concessionaire/contractor
Qualification and Competence of the Key Staff for adequacy of the

Assignment. (Para 12.2 ofData Sheet and Enclosure II of TOR)
TEAM LEADER cum SENIOR HIGHWAY ENGINEER
S. No. Description Max. Points

I General Qualification 25
166
i) Degree in Civil Engineering or equivalent [AICTE Approved] 20
ii) PostGraduation in HighwayEngg./Structures/Traffic and 5
Transportation/SoilMechanics and Foundation Engineering/Construction
Management/Transportation[AICTE Approved]
II Relevant Experience & Adequacy for the Project 70
a) Total Professional Experience 15
<15years 0
15-18 years 11
>18-21 years 13
>21 years 15
(b) ExperienceinHighway Projects-ExperienceinPlanning,projectpreparation and 25
designof Highway Projects (2/4/6 laning ofNH/SH/Expressways)
<12 years 0
12-15 years 19
>15-18 years 22
>18 years 25
c) Experience in Similar Capacity 30
(i) In Feasibility of 2/4/6 laning works or DPR/IC/Construction Supervision of 20
major highway projects i.e. 2/4/6 laning of NH/SH/Expressways in Similar
Capacity ( Minimum Aggregate length of 80 km )
< 80km 0
80 km-150km 15
>150km-250km 17
> 250km 20
(ii) In Feasibility of 2/4/6 laning works or DPR/IC/Construction Supervision 10
ofmajor highway projects i.e. 2/4/6 laning of NH/SH/Expressways in
SimilarCapacity- Number of Projects
< 2 projects 0
2 projects 8
3- 5 projects 9
> 5 projects 10
III Employment with Firm 5
> 1 Year 0
1 year 3
Add 0.5 marks for each subsequent
year subject to maximum of 2 marks
Total 100
167
2.4.2 HIGHWAY cum PAVEMENT ENGINEER
S.No. Description Max. Points

ii) Post graduation in Highway Engg/ 5
Transportation Engineering[AICTE Approved]
<8years 0
8-12 years 11
>12-15 years 13
>15 years 15
(b) Experience in Highway Projects - Experience in Design/ Pavement Design 25
ofHighway Projects (2/4/6 laning of NH/SH/Expressways)
<6 years 0
6-10years 19
>10-15 years 22
>15years 25
(i) In Design/ Pavement Design of Highway Projects (2/4/6laning 20
ofNH/SH/Expressways) in Similar Capacity (Minimum aggregate length 80
km)
<80km 0
80km-150km 15
>150km-250km 17
>250km 20
(ii) InDesign/Pavement Design ofHighwayProjects(2/4/6laningofNH/SH/ 10
Expressways) in Similar Capacity – Number of Projects
2 projects 8
3- 5 projects 9
> 5 projects 10
Less than 1 Year 0
1 year 3
Add 0.5 marks for each subsequent year
subject to maximum of 2 marks
Total 100
168
2.4.3 SENIOR BRIDGE ENGINEER
S. Description Max. Points

No.
i) Degree in Civil Engineering or equivalent[AICTE 20
Approved]
ii) Post Graduation in Structural Engineering/ Bridge Engineering[AICTE Approved] 5
<10 years 0
10-12years 11
>12-15 years 13
>15 years 15
b) Experience in Bridge Projects 25
(i) Experience in project preparation and design of bridge projects 20

<8 years 0
8-10 years 15
>10-12 years 17
>12years 20
(ii) Experience of 2/4 lane configuration bridges 5
<2 Projects 0
2-4 Projects 4
> 4 projects 5
c) Experience as Senior Bridge Engineer or Similar Capacityin HighwayDesign 30
Consultancy Projects (2/4/6 laning of NH/SH/Expressways) involving design
of Major Bridges ( minimum 2 nos. of length more than 200m)
<2 numbers 0
2-4 numbers 24
5-6 numbers 27
> 6 numbers 30
Less than 1 Year 0
1 year 3
Add 0.5 marks for each subsequent year subject to
maximum of 2 marks
Total 100
169
2.4.4 Traffic / Road Signage / Marking and Safety Expert

i) Degree in Civil Engineering[AICTE Approved] 20
ii) Post graduation in Traffic Engineering /Transportation Engineering 5
/Transportation Planning[AICTE Approved]
<6 years 0
6-10years 11
>10-15 years 13
>15years 15
b) Experience in Highway Projects – Experience on Similar Projects (2/4/6 25
laning of NH/SH/ Expressways)
<5years 0
5-6years 19
>6-10 years 22
>10years 25
c) Experience as Traffic and Safety Expert / Traffic Engineer or in 30
SimilarCapacity in Highway Projects(2/4/6 laning of NH/SH/Expressways)
(Minimum aggregate length 80 km)
<80km 0
80km-150km 24
>150km -250km 27
>250km 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
170
2.4.5 MATERIAL ENGINEER cum GEOTECHNICAL ENGINEER cum GEOLOGIST

i) Degree in Civil Engineering /M. Sc. in Geology[AICTE Approved] 20
ii) Post graduation in Foundation Engineering / Soil Mechanics / Geo Tech 5
Engineering
or Phd in Geology[AICTE Approved]
<10 years 0
10-12 years 11
>12-15 years 13
>15 years 15
b) Experience in HighwayProjects– 25
InSimilarProjects(2/4/6laningofNH/SH/Expressways) in design and or
Construction/ Construction Supervision
<7 years 0
7-10 years 19
>10 -12 years 22
>12years 25
c) ExperienceasMaterialcumGeo-technicalEngineerorinSimilarcapacityon 30
Highway Projects (2/4/6 laning of NH/SH/Expressways) (Minimum
aggregate length 80 km)
<80km 0
80km-150km 24
>150km – 250km 27
>250km 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
171
2.4.6SENIOR SURVEY ENGINEER

i) Degreeor equivalent in Civil Engineering / Diploma in Civil Engineering / 20
Diploma in Surveying[AICTE Approved]
ii) Post Graduation in Survey Engineering / Surveying / Remote Sensing[AICTE 5
Approved]
<10 years 0
10-12 years 11
>12-15 years 13
>15 years 15
b) Experience in Highway Projects 25
i) Experience inSimilarProjects(2/4/6laningofNH / SH / Expressways) in project 20
preparation/ Construction / Construction Supervision
<8years 0
8 -10 years 15
>10-12 years 17
>12 years 20
ii) Knowledgeand understanding of modernComputer based method 5
of Surveying
Yes 5
No 0
c) ExperienceasSurveyEngineerorinSimilarCapacity forproject preparation of 30
highway project (2/4/6 laning of NH/SH/Expressways) (Minimum Aggregate
Length ofto 80km)
<80km 0
80km-150km 24
>150km-250km 27
>250km 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
2.4.7 ENVIRONMENTAL SPECIALIST
172
i) Degree in Civil Engineering / Environmental Engineering or Post Graduate 20
inEnvironmental Sciences[AICTE Approved]
ii) Post-Graduation in Environmental Engineering [AICTE Approved] 5
<6 years 0
6-8 years 11
>8-10 years 13
>10 years 15
b) ExperienceinHighwayProjects- ExperienceinEnvironment impact assessment 25
of Highway Projects (2/4/6 laning of NH/SH/Expressways)
<5 years 0
5 -7 years 19
>7-10 years 22
>10 years 25
c) Experience as Environmental Specialist or in Similar Capacity in 30
HighwayProjects(2/4/6 laning of NH/SH/Expressways)
<2 projects 0
2- 4 projects 24
5-7 projects 27
>7 projects 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
173
2.4.8 QUANTITY SURVEYOR/DOCUMENTATION EXPERT

i) Graduation or equivalent in Civil Engineering / Certificate course from 20
‘Institution of Quantity Surveying’[AICTE Approved]
ii) Graduation or equivalent in Civil Engineering[AICTE 5
Approved]
<10 years 0
10-12 years 11
>12-15 years 13
>15 years 15
b) Experience in Highway Projects- Experience in preparation of Bill of 25
Quantities, Contract documents and documentation for major highway
projects (2/4/6 laning of NH/SH/Expressways)
<8 years 0
8 -10 years 19
>10-12 years 22
>12 years 25
c) Experience as Quantity Surveyor / Documentation Expert or in Similar 30
Capacity in Highway Projects(2/4/6 laning of NH/SH/Expressways)
(MinimumAggregate length of80km)
<80km 0
80km-150km 24
>150km – 250km 27
>250km 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
174
2.4.9 LAND ACQUISITION EXPERT

i) Graduation or equivalent 20
ii) Post Graduation 5
<15 years 0
15-17 years 11
>17-20 years 13
>20 years 15
b) Experience in Land Acquisition works of Government/Authority 20
<10 years 0
10 -12 years 15
>12-15 years 17
>15 years 20
c) Experience in Land Acquisition works in Highway/road sector 25
Nil project 0
1 project 19
2 projects 22
3 projects 25
d) Retired Revenue officer at the level of ADM/SDM / Tehsildar 10
Less than 1 Year 0
1 year 3
Add 0.5 marks for each
subsequent year subject to
maximum of 2 marks
Total 100
175
2.4.10 UTILITY EXPERT

i) Graduation or equivalent 20
ii) Post Graduation 5
<10 years 0
10-12 years 11
>12-15 years 13
>15 years 15
b) Experience in Utility estimation and its laying/ erection 30
<8 years 0
8 -10 years 24
>10-12 years 27
>12 years 30
c) Experience in Utility shifting estimation and its laying/ erection along Highway/ 25
roads
Nil project 0
1 project 19
2 projects 22
3 projects 25
Less than 1 Year 0
1 year 3
Add 0.5 marks for each
subsequent year subject to
maximum of 2 marks
Total 100
176
2.4.11 TEAM LEADER cum SENIOR BRIDGE ENGINEER

ii) Post Graduation in Structural Engineering, Degree/Diploma/Certificate in 5
Construction Management
<15 years 0
15-18 years 11
>18-21 years 13
> 21 years 15
(b) ExperienceinBridgeProject –Experienceinmajor Bridge Construction / 25
Development Project
< 5 years 0
6-8 years 19
>8-10 years 22
>10 years 25
(i) As Team Leader/Project Manager or similar capacity of at leastTwo 20
projects in Construction Supervision / IC involving 4 laning/6-
laning/Expressway of minimum 50km length and atleast two major
bridge of a length 500 mtr. (Excluding approaches).
< 80km 0
80 km-150km 15
>150km-250km 17
> 250km 20
(ii) In Feasibility of 2/4/6laning works or DPR/IC/Construction Supervision 10
ofmajor highway projects i.e. 2/4/6 laning of NH/SH/Expressways in
Similar Capacity- Number of Projects
< 2 projects 0
2 projects 8
3- 5 projects 9
> 5 projects 10
> 1 Year 0
1 year 3
Add 0.5 marks for each subsequent year subject to maximum of 2 marks
Total 100
Bridge Structural Engineer
177
S. Description Max. Points
No.
i) Degree in Civil Engineering or equivalent[AICTE 20
Approved]
ii) Post Graduation in Structural Engineering/ Bridge Engineering[AICTE 5
Approved]
<8 years 0
8-10 years 11
>10-15=12 years 13
>12 years 15
b) Experience in Bridge Projects 25
(i) Experience in project preparation and design of bridge projects 25
<5 years 0
5-8 years 19
>8-10 years 22
>10 years 25
c) Experience as Senior Bridge Engineer orSimilar Capacity in 30
Highway Design Consultancy Projects (2/4/6 laning o
NH/SH/Expressways) involving design ofMajor Bridges ( minimum 2 nos
of length more than 200m)
<2 numbers 0
2-4 numbers 24
5-6 numbers 27
> 6 numbers 30
Less than 1 Year 0
1 year 3
maximum of 2 marks
Total 100
178
Team Leader cum Senior Tunnel Engineer

i)Degree in Civil Engineering/Tunnel Engineering / Mining Engineering 20
ii)Post Graduation in Civil Engineering /Tunnel Engineering/Mining Engineering 5
a)Total Professional Experience 10
<20 years 0
20-25 years 8
>25-28 years 9
>28 years 10
(b) Experience in Tunnel Projects 40
(i) Professional experience in handling major tunnel projects (Road/Rail/Metro) 8
<12 years 0
>=12 – 14 years 6
>14 – 15 years 7
>15years 8
(ii) Experience in major tunnel construction/construction supervision projects
(Road/Rail/Metro) 8
<10 years 0
>=10 – 12 years 7
>12 years 8
(iii)Experienceinpreparation of DPR or Feasibility report of major tunnel
projects(Road/Rail/Metro) 8
<10 years 0
>=10 – 12 years 7
>12 years 8
(iv) Experience in DPR preparationof minimum 5 km Tunnel length 8
< 3 projects 0
3 or more projects 8
Experience in construction/construction supervision/ preparation of 8
(d) DPR/feasibility report of major tunnel projects (Road/Rail/metro) using NATM
<10 years 0
>=10 – 12 years 7
>12 years 8
(i) Experience as Team Leader or similar capacity in major tunnel 7
construction/construction supervision projects (Road/Rail/Metro)
=2 projects 5
179
= 3 to 5 projects 6
> 5 or more 7
(ii) Experience as Team Leader or similar capacity inpreparation of DPR or
Feasibility report of major tunnel projects(Road/Rail/Metro) 8
=2 projects 6
= 3 to 5 projects 7
> 5 or more 8
Less than 1 Year 0
1-2 years 7.5
subject to maximum of 2.5 marks
Total 100
180
Tunnel Design Expert
Sr. No. Description Max. Points

i) Degree in Civil/ Mining Engineering 20
ii) Post Graduation in Design/Structural Engineering or equivalent 5
<15 years 0
15-20 years 8
>20 -25years 9
>25years 10
b) Experience in Tunnel Projects 24
(i) Professional Experience in handling major tunnel projects 8
(Road/Rail/Metro)
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(ii) Experience of major tunnel construction/construction supervision 8
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(iii) Experienceinpreparation of DPR or Feasibility report of major tunnel 8
projects(Road/Rail/Metro)
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(i) Professional Experience as Tunnel Design Engineer (Structural) 8
<8 years 0
>=8-10 years 6
>10 – 12 years 7
>12 years
8
(ii) Experience as Tunnel Design Engineer (Structural) of major tunnel
construction/construction supervision projects (Road/Rail/Metro) 8
181
<8 years 0
>=8 – 10 years 6
>10-12 years 7
>12 years8 8
(iii) Experience as Tunnel Design Engineer (Structural) of major tunnel for 8
preparation of DPR projects (Road/Rail/Metro)
<8 years 0
>=8 – 10 years 6
>10-12 years 7
>12 years 8
(iv)Experience as Tunnel Design Engineer (Structural) in preparation of 7
DPR/ Feasibility report of major tunnel projects (Road/Rail/Metro) using
NATM
< 3 projects 0
>=3-5 projects 6
5 or more projects 7
Less than 1 Year 0
1-2 years 7.5
Add 0.5 marks for each subsequent year subject to maximum of 2.5 marks
Total 100
182
Senior Geotechnical Engineer

i) Degree in Civil Engineering/Mining Engineering / Engineering Geology 20
Post Graduation in Geotechnical Engineering /Foundation Engineering/Rock
ii) Mechanics/Geo science or equivalent 5
<15 years 0
15-20 years 8
>20 -25years 9
>25years 10
(b) Experience in Tunnel Projects 24
(Road/Rail/Metro) 8
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(ii) Experience in major tunnel construction/construction supervision 8
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(iii)Experienceinpreparation of DPR or Feasibility report of major tunnel
projects(Road/Rail/Metro) 8
<10 years 0
>=10-12 years 6
>12 -14 years 7
>14 years 8
(i) Professional Experience as Tunnel Design Engineer (Structural) 8
<8 years 0
>=8-10 years 6
>10 – 12 years 7
>12 years 8
(ii) Experience as Senior Geotechnical Engineer or similar capacity in 8
major tunnel construction/construction supervision projects
(Road/Rail/Metro)
183
<8 years 0
>=8 – 10 years 6
>10-12 years 7
>12 years 8
(iii) Experience as Senior Geotechnical Engineer or similar capacity in
preparation of DPR or Feasibility report of major tunnel projects
(Road/Rail/Metro) 8
<8 years 0
>=8 – 10 years 6
>10-12 years 7
>12 years8 8
(iv) Experience in construction/construction supervision/ preparation 7
of DPR/feasibility report of major tunnel projects (Road/Rail/metro)
using NATM
<8 years 0
>=8 – 10 years 6
>10-12 years 7
<8 years 0
Less than 1 Year 0
1-2 years 7.5
Add 0.5 marks for each subsequent year subject to maximum of 2.5 marks
Total 100
184
Senior Geophysicist

i) Graduate in Geophysics/Geo science/ Earth science or equivalent 20
ii) Post Graduation in Geophysics/Geo science/ Earth Scienceor equivalent 5
<15 years 0
15-20 years 10
>20 -25years 13
>25years 15
b) Experience in Relevant works 50
(i) Professional Experience in handling tunnel/ mineral and oil 12
explorationprojects
<10 years 0
>=10-12 years 9
>12 -14 years 11
>14 years 12
(ii) Experience of carrying out AEM survey for tunneling/ mineral and oil 12
exploration or any other similar work for area of more than 2.7 sq km
< 2 projects 0
2 projects 9
3 projects 11
4or more projects 12
(iii) Processing, Interpreting, generating 3D resistivity model of AEM 12
survey’s raw data for tunneling/ mineral and oil exploration or any other
similar work for area of more than 2.7 sq km
< 2 projects 0
2 projects 9
3 projects 11
(iv) Experience in carrying out AEM survey, processing, interpreting, 14
generating 3D resistivity of AEM survey’s raw data for major tunnel work
(Rail/Road/Metro)
< 3 projects 0
3 projects 9
4 projects 12
II Employment with Firm 10
Less than 1 Year 0
185
1-2 years 7.5
subject to maximum of 2.5 marks
Total 100
186
Assumptions to be made regarding Similar Capacity for various
positions
1. Team Leader cum Senior Highway Engineer
i) On behalf of Consultant / Contractor: Team Leader/Senior Highway
Engineer.
ii) In Government Organizations: Superintending Engineer (or
equivalent) and above
2. Senior Bridge Engineer
i) On behalf of Consultant: Senior Bridge Engineer/Bridge
Engineer/Bridge Design Engineer
ii) In Government Organizations: Executive Engineer (or equivalent)
and above
3. Highway cum Pavement Engineer
i) On behalf of Consultant: Highway Engineer/Highway Design
Engineer/Pavement Engineer.
ii) In Government Organizations: Executive Engineer (or equivalent)
and above
4. Material Engineer cum Geo Technical Engineer- Geologist
i) On behalf of Consultant: Material Engineer/Material
Expert/Geo Technical Engineer
ii) In Government Organizations: Executive Engineer (or equivalent) and

above
Material Engineer/Material
Expert/Geo Technical
Engineer/Manager (Material)
187
5. Traffic and Safety Expert
i) On behalf of Consultant: Traffic Engineer/Transportation
Engineer/RoadSafety Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and above
iii) On behalf of Contractor: Traffic Engineer/Transportation
Engineer/ Road Safety Expert
6. Senior Survey Engineer
i) On behalf of Consultant: Senior Survey Engineer/ Survey
Engineer/ Senior Surveyor
ii) In Government Organizations: Surveyor/Engineer (or equivalent)
iii) On behalf of Contractor: Senior Survey Engineer/Survey
Engineer/ Senior Surveyor
7. Environmental Specialist
i) On behalf of Consultant /Contractor: Environmental Engineer/
EnvironmentalSpecialist/
Environmental Expert
ii) In Government Organization: Officers who has dealt
environment/forest matter.
8. Quantity Surveyor/Documentation Expert
i) On behalf of Consultant /Contractor: Quantity Surveyor
(ii) In Government Organizations:Assistant Engineer (or equivalent)
9. Land Acquisition Expert
i) On behalf of Consultant /Contractor: Land Acquisition Expert
(ii) In Government Organizations:ADM, SDM, Tehsildar,
10. UTILITY Expert
i) On behalf of Consultant /Contractor: Utility Expert
(ii) In Government Organizations:Executive Engineer (or equivalent)and above.
188
11. Team Leader cum Senior Tunnel Expert
i) On behalf of the Consultant/Contractor: Team Leader/Senior Highway Engineer.
ii) In Government Organizations: Superintending Engineer (or equivalent)

and above
12. Tunnel Design Engineer
i) On behalf of the Consultant/Contractor: Tunnel Design Engineer
ii) In Government Organizations: -----------
13. Senior E&M Expert
i) On behalf of the Consultant/Contractor: Senior E&M Expert (Tunnels)
ii) In Government Organizations: ------------
14. Senior Geologist:
i) On behalf of the Consultant/Contractor: Geologist
ii) In Government Organizations: Geologist
15. Material Engineer
i) On behalf of the Consultant/Contractor: Material Engineer/ Material Expert
ii) In Government Organizations: Executive Engineer (or equivalent) and

above
Consultant has to assess the major utility shifting involved and propose the CV accordingly.
Note: While carrying out evaluation of key personnel, the experience in similar capacity is
also a criteria of evaluation and assumptions to be made regarding similar capacity have been
mentioned above. However, if a key personnel has worked in next lower category to the
similar capacity, the marks allotted to key personnel in the category ‘experience in similar
capacity’ shall be reduced to two thirds of marks in this category. This shall be applicable for
evaluation of all key personnel.
189
APPENDIX-VI
DRAFT CONTRACT AGREEMENT
Between
Executive Engineer ,National Highway Division , Deoghar
And
M/s ………………………………….….. in JV with M/s ……………….……………. And in

Association with M/s ……………………………..
For
Consultancy Services for DPR Preparation for widening to 2-Lane with paved
shoulder from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode
including Bridges, Land Acquisition, Forest Clearance and Utility Shifting etc. >
(From km 0.00 to km 41 of NH-133A in the State of Jharkhand )
190
CONTENTS
Sl. No. Description Page No. I.
CONTRACT FORCONSULTANT’S SERVICES
II GENERAL CONDITIONS OF
CONTRACT
1. General Provisions
Definitions
Relation between the Parties
Law Governing the Contract
Language
Headings
Notices
Location
Authority of Member in Charge
Authorized Representatives
Taxes and Duties
2. Commencement, Completion, Modification and Termination of Contract
Effectiveness of Contract
Termination of Contract for Failure to Become Effective
Commencement of Services
Expiration of Contract
Entire Agreement
Modification
Force Majeure
Definition
No Breach of Contract
191
Measures to be Taken
Extension of Time
Payments
Consultation
Suspension
Suspension
Termination
By the Client the Client

By the Client
By the Consultants
Cessation of Rights and Obligations
Cessation of Services
Payment upon Termination
Disputes about Events of Termination
3. Obligations of the Consultants
General
Standard of Performance
Law Governing Services3.2 Conflict of Interests
Consultants not to Benefit from Commissions,discounts etc.
Consultants and Affiliates not to be otherwise interested in Project
Prohibition of Conflicting Activities
Confidentiality
Liability of the Consultants
Insurance to be taken out by the Consultants
Accounting, Inspection and Auditing
Consultants’ Actions requiring Client’s prior Approval
Reporting Obligations
Documents prepared by the Consultants to be the Property of the Client
Equipment and Materials furnished by the Client
4. Consultants’ Personnel
General
Description of Personnel
192
Approval of Personnel
Working Hours, Overtime, Leave etc.
Removal and/or Replacement of Personnel
Resident Project Manager
5. Obligations of the Client
Assistance and Exemptions
Access to Land
Change in the Applicable Law
Services, Facilities and Property of the Client
Payment
6. Payment to the Consultants
Cost Estimates; Ceiling Amount
Currency of Payment
Mode of Billing and Payment
7. Responsibility for accuracy of the project document
General
Retention money
Penalty
Action for deficiency in services
8. Fairness and Good Faith
Good Faith
Operation of the Contract
9. SETTLEMENT OF DISPUTES
Amicable Settlement
Dispute Settlement
III. SPECIAL CONDITIONS OF CONTRACT
IV. APPENDICES
Appendix A: Terms of reference containing, inter-alia, the Description of the

Services and Reporting Requirements
193
Appendix B: Consultants’ Sub consultants, Key Personnel and Sub Professional
Personnel, Task assignment, work programme, manning schedule,
qualification requirements of key personnel, schedule for submission
of various report.
Appendix C: Hours of work for Consultants’ Personnel
Appendix D: Duties of the Client
Appendix E: Cost Estimate
Appendix F: Copy of letter of invitation
Appendix G: Copy of letter of acceptance
Appendix H(1): Format for Bank Guarantee for Performance Security for individual
work
Appendix H(2): Format for Bank Guarantee for Performance Security for a number
of works
Appendix I: Minutes of the Pre-bid meeting
194
DRAFT CONTRACT FOR CONSULTANT’S SERVICES
195
CONTRACT FOR CONSULTANTS’ SERVICES
Consultancy Services for < DPR Preparation for widening to 2-Lane with paved
shoulder from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC mode
including Bridges, Land Acquisition, Forest Clearance and Utility Shifting etc. >
(From km 0.00 to km 41 of NH-133A in the State of Jharkhand)
This CONTRACT (hereinafter called the “Contract”) is made on the ---------- day of themonth
of -----------------2018 , between, on the one hand,(<Regional Officer, Ministry of Road
Transport & Highways>), Kolkata (hereinafter called the “Client”) and,
on the other hand,M/s ------------------------------------------ in JV with ----------------------------------

and in Association with ................................................... (hereinafter called the “Consultants”).
WHEREAS
(A) the Client has requested the Consultants to provide certain consulting services as
defined in the General Conditions attached to this Contract (hereinafter called the
“Services”);
(B) the Consultants, having represented to the Client that they have the required
professional skills, personnel and technical resources, have agreed to provide the
Services on the terms andconditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1 The following documents attached hereto shall be deemed to form an integral part of
this Contract:
(a) The General Conditions of Contract (hereinafter called “GC”);
(b) The Special Conditions of contract (hereinafter called “SC”);
(c) The following Appendices:
Appendix A: Terms of reference containing, inter-alia, the Description of the Services and
Reporting Requirements
Appendix B: Consultants’ Sub consultants, Key Personnel and Sub ProfessionalPersonnel,

Task assignment, work programme, manning schedule, qualification
requirements of key personnel, and schedule for submission ofvarious report.
Appendix C: Hours of work for Consultants’ Personnel
Appendix D: Duties of the Client
Appendix E: Cost Estimate
Appendix F: Copy of letter of invitation
Appendix G: Copy of letter of acceptance
Appendix H: Copy of Bank Guarantee for Performance Security
200
Appendix-I: Minutes of the pre-bid meeting
2. The mutual rights and obligations of the Client and the Consultants shall be as set
forth in the Contract; in particular:
(a) The Consultants shall carry out the Services in accordance with the provisions of the
Contract; and
(b) Client shall make payments to the Consultants in accordance with the provisions of
the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
FOR AND ON BEHALF OF Witness
(<Regional Officer, Ministry of Road Transport & Highways>)
1. Signature Name
Address
By
Authorized Representative 2. Signature Name
Address
FOR AND ON BEHALF OF Witness
(Consultant)
1. Signature
Name
Address
By
Authorized Representative 2. Signature

Name
Address
201
GENERAL CONDITIONS OF CONTRACT
202
GENERAL CONDITIONS OF CONTRACT
1. GENERAL PROVISIONS
Definitions
Unless the context otherwise requires, the following terms whenever used in
thisContract have the following meanings:
(a) “Applicable Law means the laws and any other instruments having the force
of lawin the Government’s country as they may be issued and in force from
time to time;
(b)
“Contract”meanstheContractsignedbytheParties,towhichtheseGeneralCondit
ions of Contract are attached, together with all the documents listed in
Clause1 of such signed Contract;
(c) “Effective Date” means the date on which this Contract comes into
effectpursuant to Clause GC 2.1;
(d) “foreign currency” means any currency other than the currency of
theGovernment;
(e) “GC” means these General Conditions of Contract;
(f) “Government” means the Government of India;
(g) “local currency” means the currency of the Government;
(h) “Member”, in case the Consultants consist of a joint venture or consortium of

more than one entity, means any of these entities, and “Members” means all of
these entities;
(i) “Personnel” means persons hired by the Consultants or by any Sub consultants
employees and assigned to the performance of the Services or any part
thereof; “foreign Personnel” means such persons who at the time of being so
hired had their domicile outside India; and “local Personnel” means such
persons who at the time ofbeing so hired had their domicile inside India;
(j) “Party” means the Client or the Consultants, as the case may be, and Parties
meansboth of them;
(k) “Services” means the work to be performed by the Consultants pursuant to

thisContract for the purposes of the Project, as described in Appendix A
hereto;
(l) “SC” means the Special Conditions of Contract by which these

GeneralConditions of Contract may be amended or supplemented;
(m) “Sub consultant” means any entity to which the Consultants subcontract
any part of the Services in accordance with the provisions of Clause GC 3.7;
and
(n) “Third Party” means any person or entity other than the Government, the
Client, theConsultants or a Sub consultant.
203
Relation between the Parties
Nothing contained herein shall be construed as establishing a relation of master and

servant or of agent and principal as between the Client and the Consultants.
TheConsultants, subject to this Contract, have complete charge of Personnel
performing theServices and shall be fully responsible for the Services performed by
them or on their behalf hereunder.
Governing Law and Jurisdiction
This Contract, its meaning and interpretation, and the relation between the
Partiesshallbe governed by the Applicable Laws of India and the Courts at
…………shall have exclusivejurisdiction over matters arising out of or relating to this
Agreement.
Language
This Contract has been executed in the language specified in the SC, which shall be
the binding and controlling language for all matters relating to the meaning or
interpretation of this Contract.
Table of Contents and Headings
The table of contents, headings or sub-headings in this agreement are for

convenience for reference only and shall not be used in, and shall not limit, alter or
affect the construction and interpretation of this Contract.
Notices
Any notice, request or consent required or permitted to be given or made pursuant to

thisContract shall be in writing. Any such notice, request or consent shall be deemed
tohave been given or made when delivered in person to an authorized
representative of theParty to whom the communication is addressed, or when sent
by registered mail, facsimile or e-mail to such Party at the address specified in the
SC.
Notice will be deemed to be effective as specified in the SC.
A party may change its address for notice hereunder by giving the other Party notice
of such change pursuant to the provisions listed in the SC with respect to Clause
GC 1.6.2.
Location
The Services shall be performed at such locations as are specified in Letter of

Acceptance(Appendix-G) hereto and, where the location of a particular task is not so
specified, at such locations, whether in India or elsewhere, as the Client may approve.
Authority of Member in Charge
In case the Consultants consist of a joint venture of more than one entity, with or
without an Associate the Membershereby authorize the entity specified in the SC to
act on their behalf
inexercisingalltheConsultants’rightsandobligationstowardstheClientunderthis
Contract, includingwithout limitation the receiving of instructions and payments
from the Client.
204
Authorized Representatives
Any action required or permitted to be taken, and any document required or

permitted to be executed, under this Contract by the Client or the Consultants may be
taken orexecuted by the officials specified in the SC.
Taxes and Duties
Unless otherwise specified in the SC, the Consultants shall pay all such taxes, duties,
fees and other impositions as may be levied under the Applicable Law.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
Effectiveness of Contract
This Contract shall come into force and effect on the date of the Client’s notice to the
Consultants instructing the Consultants to begin carrying out the Services. This notice
shall confirm that the effectiveness conditions, if any, listed in the SC have been met.
Termination of Contract for Failure to Become Effective
If this Contract has not become effective within such time period after the date of the
Contract signed by the Parties as shall be specified in the SC, either Party may, by not
less than four (4) weeks’ written notice to the other Party, declare this Contract to be
nulland void, and in the event of such a declaration by either Party, neither Party shall
have any claim against the other Party with respect hereto.
Commencement of Services
The Consultants shall begin carrying out the Services at the end of such time period
after the Effective Date as shall be specified in the SC.
Expiration of Contract
Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire
when services have been completed and all payments have been made at the end of
suchtime period after the Effective Date as shall be specified in the SC.
Entire Agreement
This Contract contains all covenants, stipulations and provisions agreed by the
Parties. No agent or representative of either Party has authority to make, and the
Parties shall not be bound by or be liable for, any statement, representation, promise
or agreement not set forth herein.
Modification
Modification of the terms and conditions of this Contract, including any modification
of the scope of the Services, may only be made by written agreement between the
Parties.Pursuant to Clause GC8.2hereof, however, each party shall give due
consideration to any proposals for modification made by the other Party.
Force Majeure
Definition
205
(a) For the purposes of this Contract, “Force Majeure” means an event which is
beyond the reasonable control of a Party, and which makes a Party’s
performance of its obligations hereunder impossible or so impractical as
reasonably to be considered impossible in the circumstances, and includes,
but is not limited to, war, riots, civildisorder, earthquake, fire, explosion,
storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action (except where such strikes, lockouts or other industrial
action are within the power of the Party invoking Force Majeure to prevent),
confiscation or any other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a Party or such Party’s Subconsultants or
agents or employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the time of
the conclusion of this Contract and (B) avoid or overcome in the carrying out
of its obligations hereunder.
(c) Force Majeure shall not include insufficiency of funds or failure to make any
payment required hereunder.
No Breach of Contract
The failure of a Party to fulfil any of its obligations hereunder shall not be considered
to be a breach of, or default under, this Contract insofar as such inability arises from
an event of Force Majeure, provided that the Party affected by such an event has
taken all reasonable precautions, due care and reasonable alternative measures, all
with the objective of carrying out the terms and conditions of this Contract.
Measures to be Taken
(a) A party affected by an event of Force Majeure shall take all reasonable
measures to remove such Party’s inability to fulfill its obligations hereunder
with a minimum of delay.
(b) A party affected by an event of Force Majeure shall notify the other Party of
suchevent as soon as possible, and in any event not later than fourteen (14)
days following the occurrence of such event, providing evidence of the
nature and cause of such event, and shall similarly give notice of the
restoration of normal conditions as soon as possible.
(c) The Parties shall take all reasonable measures to minimize theconsequences
of any event of Force Majeure.
Extension of Time
Any period within which a Party shall, pursuant to this Contract, complete any action
or task, shall be extended for a period equal to the time during which such Party was
unableto perform such action as a result of Force Majeure.
Payments
During the period of their inability to perform the Services as a result of an event
ofForce Majeure, the Consultants shall be entitled to be reimbursed for additional
costs reasonably and necessarily incurred by them during such period for the
purposes of theServices and in reactivating the Services after the end of such period.
Consultation
206
Not later than thirty (30) days after the Consultants, as the result of an event of
ForceMajeure, have become unable to perform a material portion of the Services, the
Parties shall consult with each other with a view to agreeing on appropriate
measures to be taken in the circumstances.
Suspension
The Client may, by written notice of suspension to the Consultants, suspend all
paymentsto the Consultants hereunder if the Consultants fail to perform any of their
obligations under this Contract, including the carrying out of the Services, provided
that such notice of suspension (i) shall specify the nature of the failure, and (ii) shall
request the Consultants to remedy such failure within a period not exceeding thirty
(30) days after receipt by the Consultants of such notice of suspension.
Termination
By the Client
The Client may, by not less than thirty (30) days’ written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall
be a writtennoticeofnotlessthansixty(60)days),suchnoticetobegivenafterthe
occurrence of any of the events specified in paragraphs (a) through (f) of this
Clause2.9.1, terminate this Contract:
(a) if the Consultants fail to remedy a failure in the performance of their

obligations areunder, as specified in a notice of suspension pursuant to
Clause 2.8 hereinabove, within thirty (30) days of receipt of such notice of
suspension or within such further period as the Client may have
subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than one
entity,if any of their Members becomes) insolvent or bankrupt or enter into
anyagreements with their creditors for relief of debt or take advantage of
any law forthe benefit of debtors or go into liquidation or receivership
whether compulsoryor voluntary;
(c) if the Consultants fail to comply with any final decision reached as a result of
arbitration proceedings pursuant to Clause 8 hereof;
(d) if the Consultants submit to the Client a statement which has a material
effect on the rights, obligations or interests of the Client and which the
Consultants know to be false;
(e) if,astheresultofForceMajeure,theConsultantsareunabletoperforma material

portion of the Services for a period of not less than sixty (60) days; or
(f) iftheClient,initssolediscretionandforanyreasonwhatsoever,decidesto
terminate this Contract.
By the Consultants
The Consultants may, by not less than thirty (30) day’s written notice to the Client,
suchnotice to be given after the occurrence of any of the eventsspecified in
paragraphs (a)through (d) of this Clause 2.9.2, terminate this Contract:
(a) if the Client fails to pay any money due to the Consultants pursuant to this
contract and not subject to dispute pursuant to Clause 8 hereof within forty-
207
five(45) days after receiving written notice from the Consultants that such
payment isoverdue;
(b) if the Client is in material breach of its obligations pursuant to this Contract
andhas not remedied the same within forty-five (45) days (or such longer
period asthe Consultants may
havesubsequentlyapprovedinwriting)followingthereceiptbytheClientofthe
Consultants’ notice specifying such breach;
(c) if, as the result of Force Majeure, the Consultant are unable to perform a
material portion of the Services for a period of not less than sixty (60) days;
or
(d) if the Client fails to comply with any final decision reached as a result
ofarbitration pursuant to Clause 8 hereof.
Cessation of Rights and Obligations
Upon termination of this Contract pursuant to Clauses 2.2 or 2.9 hereof, or

uponexpiration of this Contract pursuant to Clause 2.4 hereof, all rights and
obligations of theParties hereunder
shallcease,except(i)suchrightsandobligationsasmayhaveaccruedonthedateofterminat
ion or expiration, (ii) the obligation of confidentiality set forth inClause 3.3 hereof,
(iii) the Consultant’s obligation to permit inspection, copying andauditing of their
accounts and records set forth in Clause 3.6 (ii) hereof, and (iv) anyright which a
Party may have under the Applicable Law.
Cessation of Services
Upon termination of this Contract by notice of either Party to the other pursuant
toClauses2.9.1 or 2.9.2 hereof, the Consultants shall, immediately upon dispatch or
receiptof such notice, take all necessary steps to bring the Services to a close in a
prompt andorderly manner and shall make every reasonable effort to keep
expenditures for thispurpose to a minimum. With respect to documents prepared by
the Consultants andequipment and materials furnished by the Client, the Consultants
shall proceed asprovided, respectively, by Clauses 3.9 or 3.10 hereof.
Payment upon Termination
Upon termination of this Contract pursuant to Clauses 2.9.1 or 2.9.2 hereof, the
Clientshall make the following payments to the Consultants (after offsetting against
thesepayments anyamount that may be due from the Consultant to the Client):
(i) remuneration pursuant to Clause 6 hereof for Services satisfactorily

performedprior to the effective date of termination.
(ii) reimbursable expenditures pursuantto Clause 6hereof

forexpendituresactuallyincurred prior to the effective date of
termination;and
(iii) except in the case of termination pursuant to paragraphs (a) through(d) of

Clause2.9.1 hereof, reimbursement of any reasonable cost incident to the
prompt and orderly termination of the Contract including the cost of the
return travel of the Consultants’ personnel and their eligible dependents.
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Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through (e)
ofClause2.9.1 or in Clause 2.9.2 hereof has occurred, such Party may, within forty-
five(45) days after receipt of notice of termination from the other Party, refer the
matter toarbitration pursuantto Clause 8 hereof, and this Contract shall not be
terminated onaccount of such event except in accordance with the terms of any
resulting arbitralaward.
3. OBLIGATIONS OF THE CONSULTANTS
General
Standard of Performance
The Consultants shall perform the Services and carry out their obligations
hereunderwith all due diligence, efficiency and economy, in accordance with
generally acceptedprofessionaltechniques and practices, and shall observe sound
management practices, and employ appropriate advanced technology and safe and
effective equipment, machinery, materials and methods. The Consultants shall
always act, in respect of any matter relating to this Contract or to the Services, as
faithful advisersto the Client, and shall at all times support and safeguard the Client's
legitimate interests in any dealings with Sub consultants or Third Parties.
Law Governing Services
The Consultants shall perform the Services in accordance with the Applicable Law
and shall take all practicable steps to ensure that any Subconsultants, as well as the
Personnel and agents of the Consultants and any Subconsultants, comply with the
Applicable Law.The Client shall advise the Consultants in writing of relevant local
customs and theConsultants shall, after such notifications, respect such customs.
Conflict of Interests
Consultants not to Benefit from Commissions, Discounts, etc.
The remuneration of the Consultants pursuant to Clause 6 hereof shall constitute the
Consultants' sole remuneration in connection with this Contract or the Services and
the Consultants shall not accept for their own benefit any trade commission, discount
or similar payment in connection with activities pursuant to this Contract or to the
Services or in the Discharge of their obligations hereunder, and the Consultants shall
use their best efforts to ensure that any Subconsultants, as well as the Personnel and
agents of either of them, similarly shall not receive any such additional remuneration.
Consultants and Affiliates not to be otherwise interested in Project
The Consultants agree that, during the term of this Contract and after its termination,
the Consultants and any entity affiliated with the Consultants, as well as any
Subconsultant and any entity affiliated with such Subconsultant, shall be disqualified
from providing goods, works or services (other than the Services and any
continuation thereof) for any project resulting from or closely related to the Services.
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Prohibition of Conflicting Activities
Neither the Consultants nor their Subconsultants nor the Personnel of either of them
shall engage, either directly or indirectly, in any of the following activities:
(a) during the term of this Contract, any business or professional activities in the
Government's country which would conflict with the activities assigned to
them under this Contract; or
(b) after the termination of this Contract, such other activities as may be specified
in the SC.
Confidentiality
The Consultants, their Subconsultants and the Personnel of either of them shall
not,eitherduringthetermorwithintwo(2)yearsaftertheexpirationofthisContract,
disclose any proprietary or confidential information relation to the Project, the
Services,this Contract or the Client's business or operations without the prior
written consent ofthe Client.
Liability of the Consultants
Subject to additional provisions, if any, set forth in the SC, the Consultants' liability
under this Contract shall be as provided by the Applicable Law.
Insurance to be taken out by the Consultants
The Consultants (i) shall take out and maintain, and shall cause any Subconsultants
totake out and maintain, at their (or the Subconsultants', as the case may be) own
cost buton terms and conditions approved by the Client, insurance against the risks,
and for the coverage, as shall be specified in the Special Conditions (SC), and (ii) at
the Client'srequest, shall provide evidence to the Client showing that such insurance
has been taken out and maintained and that the current premiums therefore have
been paid.
Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records in
respect of the Services hereunder, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly identify all relevant
time charges and cost, and the bases thereof (including the bases of the Consultants'
costs and charges), and (ii) shall permit the Client or its designated representative
periodically, and up to one year fromthe expiration or termination of this Contact, to
inspect the same and make copies thereof as well as to have them audited by
auditors appointed by the Client.
Consultants' Actions requiring Client's prior Approval
The Consultants shall obtain the Client's prior approval in writing before taking any
of the following actions:
(a) appointing such members of the Personnel as are listed in Appendix B;
(b) entering into a subcontract for the performance of any part of the Services, it
being understood (i)that the selection of the Sub-consultant and the terms
and conditions of thesubcontract shall have been approved in writing by the
Client prior to the execution of the subcontract, and (ii) that the Consultants
210
shall remain fully liable for the performanceof the Services by the Sub-
consultant and its Personnel pursuant to this Contract;
(c) any other action that may be specified in the SC.
Reporting Obligations
The Consultants shall submit to the Client the reports and documents specified in
Appendix A/E hereto, in the form, in the numbers and within the time periods set
forth in the said Appendix.Reporting stages, review progress and checklist shall be as
reflected in the DPR.
Documents prepared by the Consultants to be the Property of the Client
All plans, drawings, specifications, designs, reports and other documents prepared by
theConsultants in performing the Services shall become and remain the property of
the Client, and the Consultants shall, not later than upon termination or expiration of
this Contract, deliver all such documents to the Client, together with a detailed
inventory thereof. The Consultants may retain a copy of such documents. Restrictions
about the future use of these documents, shall be as specified inthe SC.
Equipment and Materials furnished by the Client
Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided by the Client, shall be the property
of the Client and shall be marked accordingly. Upon termination or expiration of this
Contract, the Consultants shall make available to the Client an inventory of such
equipment andmaterials and shall dispose of such equipment and materials in
accordance with theClient's I instructions. While in possession of such equipment
and materials, theConsultants, unless otherwise instructed by the Client in writing,
shall insure them in anamount equal to their full replacement value.
4. CONSULTANTS' PERSONNEL
General
The Consultants shall employ and provide such qualified and experienced Personnel
as are required to carry out the Services.
Description of Personnel
(a) Thetitles,agreedjobdescriptionsminimumqualificationandestimatedperiodsof
engagement in the carrying out of the Services of each of the Consultants' Key
Professional / Sub Professional Personnel are described in Appendix B.
(b) If required to comply with the provisions of Clause 3.1.1 of this Contract,
adjustments with respect to the estimated periods of engagement of Key
Professional / Sub Professional Personnel set forth in Appendix B may be
made bythe Consultants by written notice to the Client, provided
(i) that such adjustments shall not alter the originally estimated period of
engagement of any individual by more than 10% or one week, whichever is
larger, and
(ii) that the aggregate of such adjustments shall not cause payments under this
Contract to exceedthe ceilings set forth in Clause 6.1 (b) of this Contract. Any
other such adjustments shall only be made with the Client's written approval.
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(c) If additional work is required beyond the scope of the Services specified in
Appendix A, the estimated periods of engagement of Key Personnel set forth
in Appendix B may be increased by agreement in writing between the Client
and the Consultants.
Approval of Personnel
The Key Personnel and Subconsultants listed by title as well as by name in Appendix
B are hereby approved by the Client. In respect of other Key Personnel which the
Consultants propose to use in the carrying out of the Services, the Consultants shall
submit to theClient for review and approval a copy of their biographical data. If the
Client does not object in writing (stating the reasons for the objection) within twenty-
one (21) calendar days from the date of receipt of such biographical data, such Key
Personnel shall bedeemed to have been approved by the Client.
Working Hours, Overtime, Leave, etc.
(a) Working hours and holidays for Key Professional / Sub Professional
Personnel are set forth in Appendix C hereto. To account for travel time,
foreign Personnel carrying out Services inside the Government's country shall
be deemed to have commenced (or finished) work in respect of the Services
such number of days before their arrival in (or after their departure from) the
Government's country is specified in Appendix C hereto.
(b) The Key Professional / Sub Professional Personnel shall not be entitled to be
paid for overtime nor to take paid sick leave or vacation leave except as
specified in Appendix C hereto, and except as specified in such Appendix,the
Consultants' remuneration shall be deemed to cover these items. All leaveto
be allowed to the Personnel is included in the staff- months of service set for
inAppendix B. Any taking of leave by Personnel shall be subject to theprior
approval of the Client by the Consultants, who shall ensure that absencefor
leave purposes will not delay the progress and adequate supervision of
theServices.
Removal and/or Replacement of Key Personnel
Removal and/or replacement of Key Personnel shall be regulated as under:
In case notice to commence services pursuant to Clause 2.1 of this Contract is not
ordered by Client within 120 days ofsigning of contract the key personnel can
excuse themselves on valid grounds, e.g., selection on some other assignment,
health problem developed after signing of contract, etc. In such a case no penalty
shall be levied on the Firm or on the person concerned. The firm shall however
be asked to give a replacement by an equal or better scoring person, whenever
mobilization is ordered.
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Incasenoticetocommenceservicesisgivenwithin120daysofsigning of contract the, the
Authority expects all the Key Personnel specified in the Proposal to be available
during implementation of the Agreement. The Authority will not consider any
substitution of Key Personnel except under compelling circumstances beyond the
control of the Consultant and the concerned Key Personnel. Such substitution shall
be limited to not more than threeKey Personnel subject to equally or better qualified
and experienced personnel being provided to the satisfaction of the Authority.
Replacement of the Team Leader will not normally be considered and may lead to
disqualification of the Applicant or termination of the Agreement. Replacement of
one Key Personnel shall be permitted subject to reduction of remuneration equal to 5
% (five per cent) of the total remuneration specified for the Key Personnel who is
proposed to be replaced. In case of second replacement the reduction in
remuneration shall be equal to 10% (ten per cent) and for third andsubsequent
replacement, such reduction shall be equal to 15% (fifteen per cent). The maximum
age limit of replaced key personnel shall be 65 years as on the date of submission of
proposal for such replacement.
If the consultant finds that any of the personnel had made false representation
regarding his qualification and experience, he may request the Employer for
replacement of the personnel. There shall be no reduction in remuneration for such
replacement. The replacement shall however be of equal or better score. The
personnel so replaced shall be debarred from future projects for 2 years.
Replacement after original contract period is over:
There shall be no limit on the replacements and no reduction in remunerations shall

be made. The replacement shall however be of equal or better score.
If the Employer (i) finds that any of the Personnel has committed seriousmisconduct
or has been charged with having committed a criminal action or (ii)hasreasonable
groundtobe dissatisfied with the performance of any of the Personnel, then the
consultant shall, at the Employer’swritten request specifying the grounds therefore,
forthwith provide a replacementwith qualifications and experience acceptable to
him. For such replacement there will be no reduction in remuneration.
If any member of the approved team of a consultant engaged by <Ministry of Road

Transport & Highways, acting through state RCD, Jharkhand, Regional Office,
MoRTH>leaves thatconsultant before completion of the job, he shall be barred for a
period of 6 monthsto24 monthsfrom being engaged as a team member of any other
consultant working (or to beappointed) for any other <State RCD>/ MoRTH projects.
Resident Team Leader and Coordinator
The person designated as the Team Leader of the Consultant’s Personnel shall be
responsible for the coordinated, timely and efficient functioning of the Personnel. In
addition, the Consultant shall designate a suitable person from its Head Office as
Project Coordinator who shall be responsible for day to day performance of the
Services.
5. OBLIGATION OF THE CLIENT
Assistance and Exemptionsunless otherwise specified in the SC, the Client shall use its
best efforts to ensure that the Government shall:
(a) provide the Consultants, Sub consultants and Personnel with work permits
and such other documents as shall be necessary to enable the Consultants,
Subconsultants or Personnel to perform the Services;
213
(b) assist for the Personnel and, if appropriate, their eligible dependents to be
provided promptly with all supporting papers for necessary entry and exit
visas, residence permits, exchange permits and any other documents required
for their stay in India;
(c) facilitate prompt clearance through customs of any property required for the
Services;
(d) issue to officials, agents and representatives of the Government all such
instructions as may be necessary or appropriate for the prompt and effective
implementation ofthe Services;
Access to Land
The Client warrants that the Consultants shall have, free of charge, unimpeded access
to all land in the Government’s country in respect of which access is required for the
performance of the Services. The Client will be responsible for any damage to such
land or any property thereon resulting from such access and will indemnify the
Consultants and each of the Personnel in respect of liability for any such damage,
unless such damage is caused by the default or negligence of the Consultants or any
Subconsultants or the Personnel of either of them.
Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law with respect to
taxes and duties which increases or decreases the cost or reimbursable expenses
incurred by the Consultants in performing the Services, then the remuneration and
reimbursable expenses otherwise payable to the Consultants under this Contract shall be
increased or decreased accordingly by agreement between the Parties hereto, and
corresponding adjustments shall be made to the ceiling amounts specified in
Clause6.1(b),
Services, Facilities and Property of the Client
The client shall make available to the Consultants and the Personnel, for the purposes of
the Services and free of any charge, the services, facilities and property described in
Appendix D at the times and in the manner specified in said Appendix D, provided that if
such services, facilities and property shall not be made available to the Consultants asand
when so specified, the Parties shall agree on (i) any time extension that may be
appropriate to grant to the Consultants for the performance of the Services, (ii) the
manner in which the Consultants shall procure any such services, facilities and property
from other sources, and (iii) the additional payments, if any, to be made to the
Consultants as a result thereof pursuant to Clause 6.1(c) hereinafter.
Payment
In consideration of the Services performed by the Consultants under this Contract, the
Client shall make to the Consultants such payments and in such manner as is provided by
Clause 6 of this Contract.
6. PAYMENT TO THE CONSULTANTS
Cost Estimates: Ceiling Amount
(a) An abstract of the cost of the Services payable in local currency (Indian
Rupees) is set forth in Appendix E.
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(b) Except as may be otherwise agreed under Clause 2.6 and subject to Clause
6.1(c), the payments under this Contract shall not exceed the ceiling specified
in the SC. The Consultants shall notify the Client as soon as cumulative
charges incurred for the Services have reached 80% of the ceiling.
(c) Notwithstanding Clause 6.1(b) hereof, if pursuant to Clauses 5.4 hereof, the
Parties shall agree that additional payments shall be made to the Consultants
in order to cover any necessary additional expenditures not envisaged in the
cost estimates referred to in Clause 6.1(a) above, the ceiling set forth in Clause
6.1(b) above shall be increased by the amount or amounts, as the case may be,
of any such additional payments.
Currency of Payment
(a) The payment shall be made in Indian Rupees.
Mode of Billing and Payment
Billing and payments in respect of the Services shall be made as follows:-
(a) The Client shall cause to be paid to the Consultants an advance payment as
specified in the SC, and as otherwise set forth below. The advance payment will
be due after provision by the Consultants to the Client of a bank guarantee by a
bank acceptable to the Client in an amount (or amounts) and in a currency (or
currencies) specified in the SC, such bank guarantee (i) to remain effective until
the advance payment has been fully set off as provided in the SC, and ii) in such
form as the Client shall have approved in writing.
(b) Payment Schedule
Sr. Payment
Item
No. %
1 Submission of final QAP and Inception Report 10%
2 Approval of final Alignment Report 5%
3 Submission of final feasibility Report 5%
4 Submission of 3a Notification, Draft 3A and Approval of Final Land 5%

Acquisition Report containing details of 3a, 3A
5 Submission of all utilities shifting proposals to user agencies and 2.5%

submission of utilities relocation plan to Executing Authority
6 Submission of all stage I clearance proposals and submission of 5%

clearances report to Executing Authority
7 Approval of final DPR report, documents and drawings 10%
8 Approval of bid documents and draft civil works contract agreement along 5%
with technical schedules
9 3D publication for all land parcels identified in item 4 above and 10%
submission of Land Acquisition II report
10 Stage II clearance approval and submission of final clearances II report 5%
11 Final approval of utilities shifting estimates and submission of Utilites II 2.5%

report
12 Completion of award declaration (3G) for 90% of land parcels identified in 10%
item 9 and submission of Land Award report
215
13 Earlier of award of package to contractor/concessionaire or 6 months from 10%
launch of tender process
14 Receipt of land possession certificates (3E) for 90% of all land parcels 10%
identified in LA II report and submission of Land Possession report
15 Amount to be released at earlier of projects COD or 3 years from start of 5%

civil work
Total 100%
16 Bonus on submission of draft 3A within 15 days of alignment finalization 1% bonus
2.5%
17
Bonus on submission of draft 3D within 60 days of draft 3A bonus
18 Bonus on receipt of possession certificate (3E) for more than 90% of land 5% bonus
identified in item 9 above wihtin 165 days of draft 3A
19 Bonus on submission of utility shifting proposal including clearance within 1% bonus

60 days of alignment finalization
Note: Consultants have to provide a certificate that all key personnel as envisaged in
the Contract Agreement has been actually deployed in the project.They have to
submit this certificate at the time of submission of bills to <Executive Engineer ,N.H.
Division , Deoghar>from time to time.
* The Concerned Project Director or his authorized representative shall ensure

and certify at least 5% test check of all the data collected by the Consultant before
releasing the payment to the Consultant.
(c) No payment shall become eligible for the next stage till the consultant
completes to the satisfaction of the client the work pertaining to the
preceding stage. The payment for the work of sub-soil
investigation(Boring)will be as per plan approved by the client and will be
paid as per actualat the rates quoted by the consultants .The payment for
the quantity given by the client for boring will be deemed to be included in
the above mentioned payment schedule. Any adjustment in the payment to
the consultants will be made in the final payment only.
(d) The Client shall cause the payment of the Consultants in Para 6.4 (b) above
asgiven in schedule of payment within thirty (30) days after the receipt by
the Client ofbills. Interests at the rate specified in the SC shall become
payable as from the abovedue date on any amount due by, but not paid on,
such due date.
(e) The final payment under this Clause shall be made only after the final report
and a final statement, identified as such, shall have been submitted by the
Consultants and approved as satisfactory by the Client. The Services shall be
deemed completed and finally accepted by the Client and the final report
and final statement shall be deemed approved by the Client as satisfactory
one hundred and eighty (180) calendar days after receipt of the final report
and final statement by
theClientunlesstheClient,withinninety(90)dayperiod,gives written notice to
the Consultants specifying in detailed deficiencies in the Services, the final
report or final statement. The Consultants shall thereupon promptly make
any necessary corrections, and upon completion of such corrections, the
foregoing process shall be repeated. Any amount which the Client has paid
or caused to be paid in accordance with this Clause in excess of the amounts
216
actually payable in accordance with the provisions of this Contract shall
bereimbursed by the Consultants to the Client within thirty (30) days after
receipt by theConsultantsofnoticethereof.Any such claim by the Client for
reimbursement must be made within twelve (12) calendar months after
receipt by the Client of a final report and a final statement approved by the
Client in accordance with the above.
(f) All payments under this Contract shall be made to the account of the
Consultants specified in the SC.
(g) Efforts need to be made by the Consultant to submit the schedule reports of
each road stretch / s of a package. However, due to reasons beyond the
reasonable control of Consultant, if the schedule submission of reports /
documents of each road stretch /s of a package is not done, the payment
shall be made on pro-rata basis.
7. Responsibility for Accuracy of Project Documents
General
The Consultant shall be responsible for accuracy of the data collected, by him directly
or
procuredfromotheragencies/authorities,thedesigns,drawings,estimatesandallother
details prepared by him as part of these services. He shall indemnify the Authority
against any inaccuracy in the work which might surface during implementation of
the project. The Consultant will also be responsible for correcting, at his own cost
and risk,the drawings including any re-survey / investigations and correcting layout
etc. if required during the execution of the Services.
The Consultant shall be fully responsible for the accuracy of design and drawings of
the bridges and structures. All the designs and drawings for bridges and structures
including all their components shall be fully checked by a Senior Engineer after
completion of the designs. All drawings for bridges and structures shall be duly
signed by the (a) Designer, (b) Senior Checking Engineer, and (c) Senior Bridge /
Structure Expert. The designs and drawings not signed by the three persons
mentioned above shall not be accepted. The Consultant shall indemnify the Client
against any inaccuracy / deficiency in the designs and drawings of the bridges and
structures noticed during the construction and even thereafter and the Client shall
bear no responsibility for the accuracy of the designs anddrawings submitted by the
Consultants.
The survey control points established by the Consultant shall be protected by

theConsultants till the completion of the Consultancy Services.
Retention Money
An amount equivalent to 10% of the contract value shall be retained at the end of the
contract for accuracy of design and quantities submitted and the same will be
releasedafter the completion of civil contract works or after 3 years from completion
of consultancy services, whichever is earlier. The retention money will however be
released by the Client on substitution by Bank Guarantee of the same amount valid
upto the period as above.Out of this 15%, 10% shall be in the form of Bank Guarantee
and 5% shall be the amount retained from Consultancy fee payable to the Consultant.
Penalty
Penalty for Error/Variation
217
i. If variation in project cost occurs due to Change of scope requests of more than 10%
of the total project cost as estimated by the consultant and these change of scope
requests arise due to deficiencies in the design provided by the consultant, the
penalty equivalent to 4% of the contract value shall be imposed. For this purpose
retention money equivalent to 4% of the contract value will be forfeited. This shall
exclude any additional/deletion of items/works ordered by the client during the
execution
ii. If there is a discrepancy in land to be acquired during the execution of the project
upto an extent of +/- 2% of the area of land, a penalty equivalent to 3% of the
contract value shall be imposed. For this purpose retention money equivalent to 3%
of the contract value will be forfeited. This shall exclude any additional/deletion of
items/works ordered by the client during the execution. For discrepancy of more
than + / - 2% of the area of land to be acquired, the firm shall be declared as non
performing as per para 7.4.2.
iii. If there is a variation in quantities of various items ofutilities shifting during the
execution of the project upto an extent of +/- 10% of the quantity estimated by the
design consultant, a penalty equivalent to 3% of the contract value shall be imposed.
For this purpose retention money equivalent to 3% of the contract value will be
forfeited. This shall exclude any additional/deletion of items/works ordered by the
client during the execution
iv) For inaccuracies in survey/investigation/design work the penalties shall be imposed

as per details given in Table below:
Sr.No. Item Penalty (%age

ofcontract value)
1 Topographic Surveys 1.0 to 1.5
a) The horizontal alignment does not matchwith groundcondition.
b) The cross sections do not match with existing ground.
c)Theco-ordinatesaredefectiveasinstrumentsofdesired accuracy not used.
2 Geotechnical Surveys 1.0 to 1.5
a)Incomplete surveys
b) Data not analyzed properly
c) The substrata substantially different from the actualstrata found during
construction.
3 Traffic data found to be varying by more than 25% on resurvey at a later date, 0.5 to 1.0
unless there are justifiable reasons.
4 Axle load data found to be varying by more than 25% on resurvey at a later 0.5 to 1.0
date, unless there are justifiable reasons.
5 Structural Designs found to be unsafe or grossly over designed The firm shall be
considered as non-
performing as per
para 7.4.2.
Penalty for delay
In case of delay in completion of services, a penalty equal to 0.05% of the contract

price per day subject to a maximum 5% of the contract value will be imposed and
shall be recovered from payments due/performance security. However in case of
218
delay due to reasons beyond the control of the consultant, suitable extension of time
will be granted on case to case basis.
Total amount of recovery from all penalties shall be limited to 15%of the Consultancy
Fee.
<MoRTH/State RCD>is in process of evolving performance based rating system for

DPR Consultants. Performance of Consultants shall be monitored by <MoRTH/State
RCD>and will be taken into account in technical evaluation of future DPR projects. For
this purpose, performance of Consultant in the current project shall also be taken into
account to create rating of Consultant.
ACTION FOR DEFICIENCY IN SERVICES
Consultants liability towards the Client
Consultant shall be liable to indemnify the client for any direct loss or damage
accrued or likely to accrue due to deficiency in service rendered by him.
Debarring / Non Performing
In the case of major deficiencies in the Detailed Project Report involving time
and cost overrun and adverse effect on reputation of <MoRTH/State RCD>,the firm
shall be declared as non-performing and the firm will not be eligible for participating
in future projects of the Ministry (including NHAI, NHIDCL, BRO, etc.) for a period of 5
years.
8. FAIRNESS AND GOOD FAITH
Good Faith
The Parties undertake to act in good faith with respect to each other’s rights under
this Contract and to adopt all reasonable measures to ensure the realization of the
objectives of this Contract.
Operation of the Contract
The Parties recognize that it is impractical in this Contract to provide for every
contingency which may arise during the life of the Contract, and the Parties hereby
agree that it is their intention that this Contract shall operate fairly as between them,
and without detriment to the interest of either of them, and that, if during the term of
this Contract either Party believes that this Contract is operating unfairly, the Parties
will use their best efforts to agree on such action as may be necessary to remove the
cause or causes of such unfairness, but no failure to agree on any action pursuant to
this Clause shall give rise to a dispute subject to arbitration in accordance with Clause
9 hereof.
9. SETTLEMENT OF DISPUTES
Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or
in connection with this Contract or the interpretation thereof.
Dispute Resolution
219
Any dispute, difference or controversy of whatever nature howsoever arising under
or out of or in relation to this Agreement (including its interpretation) between
the Parties, and so notified in writing by either Party to the other Party (the
“Dispute”) shall, in the first instance, be attempted to be resolved amicably in
accordance with the conciliation procedure set forth in Clause 9.3.
The Parties agree to use their best efforts for resolving all Disputes arising under or in
respect of this Agreement promptly, equitably and in good faith, and further
agree to provide each other with reasonable access during normal business hours
to all non –privileged records, information and data pertaining to any dispute.
Conciliation
In the event of any Dispute between the Parties, either Party may call upon
[Chairman of <State RCD/MoRTH>] and the Chairman of the Board of Directors
of the Consultant or a substitute thereof for amicable settlement, and upon such
reference, the said persons shall meet no later than 10(ten) days from the date
of reference to discuss and attempt to amicably resolve the Dispute. If such
meeting does not take place within the 10(ten) day period or the Dispute is not
amicably settled within 15(fifteen) days of the meeting or the Dispute is not
resolved as evidenced by the signing of written terms of settlement within 30
(thirty) days of the notice in writing referred to in Clause 9.2.1 or such longer
period as may be mutually agreed by the Parties, either Party may refer the
Dispute to arbitration in accordance with the Provisions of Clause 9.4.
Arbitration
9.4.1. Any Dispute which is not resolved amicably by conciliation, as provided in

Clause 9.3, shall be finally decided by reference to arbitration by an Arbitral
Tribunal appointed in accordance with Clause 9.4.2. Such arbitration shall be
held in accordance with the Rules of Arbitration of the International Centre for
Alternative Dispute Resolution, New Delhi (the “Rules”), or such other rules as
may be mutually agreed by the Parties, and shall be subject to the provisions of
the Arbitration and Conciliation Act, 1996 as amended. The venue of such
arbitration shall be ***** and the language of arbitration proceedings shall be
English.
Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator to

be appointed as per the procedure below
a) Parties may agree to appoint a sole arbitrator or, failing agreement on the
identity of such sole arbitrator within thirty(30) days after receipt by the
other Party of the proposal of a name for such an appointment by the Party
who initiated the proceedings, either Party may apply to the President,
Indian Roads Congress, New Delhi for a list of not fewer than five nominees
and, on receipt of such list, the Parties shall alternately strike names
therefrom, and the last remaining nominee on the list shall be sole arbitrator
for the matter in dispute. If the last remaining nominee has not been
determined in this manner within sixty (60) days of the date of the list, the
president, Indian Roads Congress, New Delhi, shall appoint, upon the request
of either Party and from such list or otherwise, a sole arbitrator for the matter
in dispute.
Substitute Arbitrator
If for any reason an arbitrator is unable to perform his function, a substitute

shall be appointed in the same manner as the original arbitrator.
220
Qualifications of Arbitrator
The sole arbitrator selected pursuant to Clause 8.2.1 hereof shall be expert with
extensive experience in relation to the matter in dispute.
The Arbitrators shall make a reasoned award (the “Award”). Any Award made in any
arbitration held pursuant to this Clause 9 shall be final and biding on the Parties as
from the date it is made, and the Consultant and the Authority agree and undertake to
carry out such Award without delay.
The Consultant and the Authority agree that an Award may be enforced against the
Consultant and/or the Authority, as the case may be, and their respective assets
wherever situated.
9.4.7. This Agreement and the rights and obligations of the Parties shall remain in full force
and effect, pending the Award in any arbitration proceedings hereunder
Miscellaneous
In any arbitration proceeding hereunder:
(a) Proceedings shall, unless otherwise agreed by the parties be held in Delhi.
(b) The English language shall be the official language for all purposes;
(c) The decision of sole arbitrator shall be final and binding and shall be enforceable
in any court of competent jurisdiction, and the Parties hereby waive any
objections to or claims of immunity in respect of such enforcement; and
(d) The schedule of Expenses and Fee payable to the Arbitrator shall be as under
Sr,No. Particulars of Fees and Expenses Maximum amount payable per case
1 Fee (i) Rs. 25,000/- per day
(ii) 25% extra on fee at (i) above in case of
fast-track procedure as per Section -29 (B) of
A&C Act;
Or
10% extra on fee at (i) above if award is
published within 6 months from date of entering
the reference by AT;
Alternatively, the Arbitrator may opt for a lump –
sum fee of Rs. 5.00 Lakh per case including
counter claims.
2 Reading charges- One Time Rs 25,000/- per case including counter claims.
3 One –time charges for Secretarial Assistance Rs. 25,000/- per case
and Incidental charges (telephone, fax,
postage ets.)
4 One time Charges for publishing/declaration Rs. 40,000/-
of the award
5 Other expenses (As per actual against bills subject to celling given below
Travelling expenses Economy class (by air), First class AC (by train)
and AC Car (by road)
Lodging and Boarding a)Rs. 15,000/-per day (in metro cities); or
221
a) Rs. 8000 per day (in other cities); or
b) Rs. 5,000/- per day if any Arbitrator makes
their own arrangements.
6. Local travel Rs. 2000 /- per day
7 Extra charges for days other than meeting Rs. 5000 /- per day for outstation Arbitrator
days (maximum for 2 X ½ days)
Note 1.Lodging boarding and travelling expenses shall be allowed only for those arbitrator who is
residing 100 kms. Away from the venue of meeting,
2. Delhi, Mumbai, Chennai, Kolkata, Bangalore and Hyderabad shall be considered as Metro
cities.
In exceptional cases, such as cases involving major legal implications/wider

ramifications/higher financial stakes etc. a special fee structure could be fixed in
consultation with the Contractor/Supervision Consultants and with the specific
approval of the <Ministry of Road Transport & Highways, acting through state RCD,
Jharkhand, Regional Office, MoRTH> before appointment of the Arbitrator,
10. Change of Scope
The change of Scope on account of variation of total length as well as 4 laned length of
project Highway from the indicative length as given at Annex-1 of Letter of Invitation
of the RFP shall be dealt as follows
i) During the course of consultancy services in case it is considered

necessary to increase/decrease the scope of services(of total length or 4 lane
length as compared to indicative Length as given in the RFP) by the client the
same shall be notified by Change of scope notice. Similarly, if the Consultant
determines that change of scope is needed, he shall inform of the same to the
Client. The Client will examine and shall either reject the proposal or issue
change of scope notice.
ii) The Consultancy fee shall be revised on account of change of scope as below:
- In case the total length of project increase/ decrease up to 10% ofindicative length
given in the RFP: No change in Consultancy Fees.
In case the increase/ decrease in total length of project is more than 10 % of the
indicative length as given in the RFP: The consultancy fee shall be increased/
decreased in the same proportion in which the length of the project road is
increased/ decreased beyond 10% .
iii) Increase/decrease in length on account of bypasses shall not be considered as

change of scope. However, the total length of the project highway (including
bypasses and realignment) along the finally approved alignment shall be
compared with the indicative length in the RFP for the purpose of variation.
The Consultancy fee shall be increased on account of change of scope as below:
a) In case of increase in configuration of Lanes in the project after the submission

of Final Report: 10% of the original consultancy charges
b) In case of change of mode of delivery is involved after submission of Final

Report / due to revision of specifications / IRC Codes etc.
222
(i) Revision of DPR after submission due to changes in IRC codes / 2.5% of the original Consultancy charges.
specification etc.
(ii) Revision of DPR due to changes in mode EPC / BOT / HAM etc 2.5% of the original Consultancy charges.
223
SPECIAL CONDITIONS OF CONTRACT
Number ofGC Clause
A. Amendments of, and Supplements to, Clauses in the General Conditions
1.1(a) The words “in the Government’s country” are amended to read “in INDIA”
1.4 The language is: English
The addresses are:
For the Client :<Regional Officer, MoRTH>, < Nandi Villa (1st Floor) 199/C, Vidyalaya Marg Road
No.1 Ashok Nagar, Ranchi-834002>
Attention : <Ministry of Road Transport & Highways, acting through state RCD, Jharkhand,
Regional Office, MoRTH>,<Nandi Villa (1st Floor) 199/C, Vidyalaya Marg Road No.1 Ashok Nagar,
Ranchi-834002>
Extn. …..; Fax:011-………..
E-mail: <roranchi03@gmail.com>
For the Consultants:
Attention: Name
Designation
Address
Tel: Fax: E-mail address
Notice will be deemed to be effective as follows:
(a) in the case of personal delivery or registered mail, on delivery;
(b) In the case of facsimiles, 24 hours following confirmed transmission.
(c) In case of E mail, 24 hours following confirmed transmission.
Entity to Act as Member in charge (In case of Joint Venture of Consultants) with or
without anAssociate:- ………………………..
The Authorized Representatives are:
For the Client : ( -- )
<Regional Officer, Ministry of Road Transport & Highways, acting through state RCD,
Jharkhand, Regional Office, MoRTH> ( -- )
For the Consultant: Name
Designation
The Consultants and the personnel shall pay the taxes, duties, fees, levies and other
impositions levied under the existing, amended or enacted laws (prevailing 7
days
224
before the last date of submission of bids) during life of this contract and the Client
shallperform such duties in regard to the deduction of such tax as may be lawfully
imposed.
The effectiveness conditions are the following:
a) The contract has been approved by<Executive Engineer, N.H. Division,

Deoghar>.
b) The consultant will furnish within 15 days of the issue of letter of

acceptance, an unconditional Bank Guarantee an amount equivalent to 10% of the
total contract value to be received by him from a Nationalized Bank, IDBI or
ICICI/ICICI Bank/Foreign Bank/EXIM Bank / Any Scheduled Commercial Bank
approved by RBI having a net worth of not less than 500 crore as per latest Annual
Report of the Bank. In the case of a Foreign Bank (issued by a Branch in India) the
net worth in respect of Indian operations shall only be taken into account. In case of
Foreign Bank, the BG issued by Foreign Bank should be counter guaranteed by any
Nationalized Bank in India. In case of JV, the BG shall be furnished on behalf of the JV
or lead partner of JV for an amount equivalent to 10 %of the total contract value to
be received by him towards Performance Security valid for a period ofthree
yearsbeyond the date of completion of services.
The time period shall be “four months” or such other time period as the parties may
agree in writing.
The time period shall be“fifteen days” or such other time period as the Parties may
agree in writing.
The time period shall be ------- months or such other time period as the parties may
agree in writing.
Limitation of the Consultants’ Liability towards the Client
(a) Except in case of negligence or wilful misconduct on the part of the Consultants
or on the part of any person or firm acting on behalf of the Consultants in carrying
out the Services, the Consultants, with respect to damage caused by the Consultants
to the Client’s property, shall not be liable to the Client:
(i) for any indirect or consequential loss or damage; and

(ii) for any direct loss or damage that exceeds (A) the total payments forProfessionalFees
and Reimbursable Expenditure made or expected to be made to the Consultants
hereunder, or (B) the proceeds the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability, whichever of (A) or
(B) is higher.
(b) This limitation of liability shall not affect the Consultants’ liability, if any, for
damage to Third Parties caused by the Consultants or any person or firm acting on
behalf of the Consultants in carrying out the Services.
The risks and the coverage shall be as follows:
(a) Third Party motor vehicle liability insurance as required under Motor Vehicles
Act, 1988 in respect of motor vehicles operated in India by the Consultants or their
Personnel or any Sub consultants or their Personnel for the period of consultancy.
(b) Third Party liability insurance with a minimum coverage, for Rs.1.00 million
for the period of consultancy.
225
(c) (i) The Consultant shall provide to< Executive Engineer, N.H. Division,
Deoghar>Professional Liability Insurance (PLI) for a period of Five years beyond
completion of Consultancy services or as per Applicable Law, whichever is higher.
(ii) The Consultant will maintain at its expense PLI including coverage for errors and
omissions caused by Consultant’s negligence in the performance of its duties under this
agreement, (A) For the amount not exceeding total payments for Professional Fees and
Reimbursable Expenditures made or expected to be made to the Consultants
hereunder OR (B) the proceeds, the Consultants may be entitled to receive from any
insurance maintained by the Consultants to cover such a liability, whichever of (A) or
(B) is higher.
(iii) The policy should be issued only from an Insurance Companyoperating in India.
(iv) The policy must clearly indicate the limit of indemnity in terms of “Any One Accident”
(AOA) and “Aggregate limit on the policy” (AOP) and in no case should be for an
amount less than stated in the contract.
(v) If the Consultant enters into an agreement with <Executive Engineer, N.H. Division,
Deoghar>in a joint venture or ‘in association’,the policy must be procured and
provided to< Executive Engineer, N.H. Division, Deoghar>by the joint venture/in
association entity and not by the individual partners of the joint venture/ association.
(vi) The contract may include a provision thereby the Consultant does not cancelthe policy
midterm without the consent of < Executive Engineer, N.H. Division, Deoghar>. The
insurance company may provide an undertaking in this regard.
(d) Employer’s liability and workers’ compensation insurance in respect of the Personnel
of the Consultants and of any Sub consultant, in accordance with the relevant
provisions of the Applicable Law, as well as, with respect to such Personnel, any such
life, health, accident, travel or other insurance as may be appropriate; and all
insurances and policies should start from the date of commencement of services and
remain effective as per relevant requirements of contract agreement.
3.9 The Consultants shall not use these documents for purposes unrelated to this
Contract without the prior written approval of the Client.
4.6 The person designated as Team Leader cum Senior Highway Engineer
inAppendix Bshall serve in that capacity, as specified in Clause 4.6.
6.1 (b) The ceiling amount in local currency is Rs……… Excluding Goods &Service Tax)
6.3 (a) No advance payment will be made.
6.3 (e) The interest rate is: @ 12% per annum
6.3 (f) The account is:
Account Number :
IFSC Code :
Disputes shall be settled by arbitration in accordance with the following provisions:
Selection of Arbitrators
Each dispute submitted by a Party to arbitration shall be heard by a sole arbitrator to

be appointed as per the procedure below
a) Parties may agree to appoint a sole arbitrator or, failing agreement on the
identity of such sole arbitrator within thirty(30) days after receipt by the
226
other Party of the proposal of a name for such an appointment by the Party
who initiated the proceedings, either Party may apply to the President,
Indian Roads Congress, New Delhi for a list of not fewer than five nominees
and, on receipt of such list, the Parties shall alternately strike names
therefrom, and the last remaining nominee on the list shall be sole arbitrator
for the matter in dispute. If the last remaining nominee has not been
determined in this manner within sixty (60) days of the date of the list, the
president, Indian Roads Congress, New Delhi, shall appoint, upon the request
of either Party and from such list or otherwise, a sole arbitrator for the matter
in dispute.
227
Appendix A
Terms of reference containing, inter-alia, the Description of the Services and
ReportingRequirements
228
Appendix B
Consultants’ Sub consultants, Key Personnel and Sub Professional Personnel
229
Appendix C
Hours of work for Consultants’ Personnel
The Consultant’s personnel shall normally work for 8 hours in a day and six days a week.
Normally Sundays shall be closed for working. In addition they shall also be allowed to avail
holidays as observed by the Client’s office in the relevant state without deduction of
remunerations. In case any person is required to work on Sunday or Holiday due to exigency
of work, he/she shall be given compensatory leave within the next 15 days.
230
Appendix D
Duties of the Client
231
Appendix E
Cost Estimate
232
Appendix F:
Copy of letter of invitation
233
Appendix G:
Copy of letter of acceptance
234
Appendix –H
Format for Bank Guarantee for Performance Security BANK GUARANTEE FOR
PERFORMANCE SECURITY
To,
<Executive Engineer , N.H. Division Deoghar>
In consideration of <Executive Engineer , N.H. Division Deoghar>(hereinafter referred as the

“Client”, which expression shall, unless repugnant to the context or meaning thereof include
its successors, administrators and assigns) having awarded to
M/s.………………………………………………having its office at ..................... (Hereinafter referred to
as the “Consultant” which expression shall repugnant to the context or meaning thereof,
include its successors, administrators, executors and assigns), a contract by issue of client’s
Contract Agreement no. / Letter of Acceptance No. ……………….. dated .................. and the same
having been unequivocally accepted by the Consultant, resulting in a Contract valued at
Rs…………../- (Rupees….………………….) excluding Goods &service tax for “Consultancy
Services for preparation of Detailed Project Report of <Project
Description>………………………………………(Total Length -…….) on NH-…..in the states
of………….under – Contract Package No. …. (Hereinafter called the “Contract”), and the
Consultant having agreed to furnish a Bank Guarantee to the Client as “Performance Security
as stipulated by the Client in the said contract for performance of the above Contract
amounting to Rs.……………./- (Rupees ........................................ ).
We, ……………………………..having registered office at................., a body registered/constituted

under the ……………………….(hereinafter referred to as the Bank), which expression shall,
unless repugnant to the context or meaning thereof, include its successors,
administrators, executors and assigns) do hereby guarantee and undertake to pay the client
immediately on demand any or, all money payable by the Consultant to the extent of
Rs.…………..(Rupees………..………………..) as aforesaid at any time up to ………..without any
demur, reservation, contest, recourse or protest and/or without any reference to the
consultant. Any such demand made by the client on the bank shall be conclusive and
binding notwithstanding any difference between the Client and the Consultant or any
dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that
the Guarantee herein contained shall be irrevocable and shall continue to be enforceable till
the Client discharges this guarantee.
The Client shall have the fullest liberty without affecting in any way the liability of the Bank
under this Guarantee, from time to time to vary or to extend the time for performance of the
contract by the Consultant. The Client shall have the fullest liberty without affecting this
guarantee, to postpone from time to time the exercise of any powers vested in them or of any
right which they might have against the consultant and to exercise the same at any time in
anymanner, and either to enforce or to forbear to enforce any covenants, contained or
implied, in the Contract between the Client and the Consultant any other course or remedy
or security available to the Client. The bank shall not be relieved of its obligations under
these presents by any exercise by the Client of its liberty with reference to the matters
aforesaid or any of them or by reason of any other act or forbearance or other acts of
omission or commission on the part of the Client or any other indulgence shown by the
Client or by any other matter or thing whatsoever which under law would but for this
provision have the effect of relieving the Bank.
The Bank also agrees that the Client at its option shall be entitled to enforce this Guarantee
against the Bank as a principal debtor, in the first instance without proceeding against the
Consultant and notwithstanding any security or other guarantee that the Client may have in
relation to the Consultant’s liabilities.
235
Notwithstanding anything contained herein,
a) Our liability under this Bank Guarantee is limited

toRs.……………….(Rupees……………………………) and it shall remain in force up to
and including …………and shall be extended from time to time for such period as may be
desired by M/s ....................... , on whose behalf this guarantee has been given.
b) This Bank Guarantee shall be valid up to …………..
c) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
……………(date of expiry of Guarantee).
(Signature of the Authorized Official)
(Name & Designation with Bank Stamp)
NOTE:
(i) The bank guarantee(s) contains the name, designation and code number of theofficer(s)
signing the guarantee(s).
(ii) The address, telephone no. and other details of the Head Office of the Bank as well as of
issuing branch should be mentioned on the covering letter of issuing Branch.
(iii) The bank guarantee for Rs 10,000 and above is signed by at least two officials (or as per
the norms prescribed by the RBI in this regard).
236
Appendix I: Minutes of Pre-bid meeting
237
APPENDIX-VII
DPR Checklist – Stage 1 – Inception Report (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details /
S.No SECTION OF THE REPORT YES/NO/NA Remarks
Specifications
1 Executive Summary Yes ☐ No ☐ NA ☐ NA
2 Project Appreciation Yes ☐ No ☐ NA ☐ NA
2.1 Location of site office Yes ☐ No ☐ NA ☐
Review of scope of ToR and gap
2.2 Yes ☐ No ☐ NA ☐ NA
identification
Key departments identified for various
2.3 Yes ☐ No ☐ NA ☐
documents
Start and end location of project verified
2.4 Yes ☐ No ☐ NA ☐
with client (Mention details)
Project description
2.5 • Start and End Chainage Yes ☐ No ☐ NA ☐
• Village/District
Project location map
2.6 • On State Map Yes ☐ No ☐ NA ☐ NA
• On District Map
2.7 Site photos and data of project alignment Yes ☐ No ☐ NA ☐ NA
2.8 Overview of land use plans Yes ☐ No ☐ NA ☐ NA
Overview of existing pavement conditions
• Number of Lanes
2.9 Yes ☐ No ☐ NA ☐
• Type of Pavement
(Flexible/Rigid/Surfaced/ Unsurfaced)
2.10 Existing right of way details Yes ☐ No ☐ NA ☐
Number/ Location of major and minor
2.11 Yes ☐ No ☐ NA ☐
bridges
Number/ Location of level crossings
2.12 Yes ☐ No ☐ NA ☐
2.13 Number/ Location of ROB and RUB Yes ☐ No ☐ NA ☐
2.14 Any other details relevant to the project Yes ☐ No ☐ NA ☐ NA
3 Approach Methodology Yes ☐ No ☐ NA ☐ NA
3.1 Engineering survey and investigations Yes ☐ No ☐ NA ☐ NA
3.2 Design of road, pavements and structures Yes ☐ No ☐ NA ☐ NA
Environment and social impact
assessment
Estimation of project cost, viability and
financing options
Task Assignment and Manning
4 Yes ☐ No ☐ NA ☐ NA
Schedule
4.1 Number of key personnel provided Yes ☐ No ☐ NA ☐
238
Details /
Specifications
Specific tasks assigned to each key
personnel
4.3 Manning schedule for key personnel Yes ☐ No ☐ NA ☐ NA
4.4 Number of key personnel deployed at site Yes ☐ No ☐ NA ☐
5 Performa for data collection Yes ☐ No ☐ NA ☐ NA
Indicative design standards and cross
sections
7 Development plans Yes ☐ No ☐ NA ☐ NA
Overview of development plans being
implemented/ proposed by local bodies
Overview of impact of such development
plans
8 Quality Assurance Plan Yes ☐ No ☐ NA ☐ NA
8.1 Engineering surveys and investigation Yes ☐ No ☐ NA ☐ NA
8.2 Traffic surveys Yes ☐ No ☐ NA ☐ NA
Material geo-technical and sub-soil
investigations
8.4 Road and pavement investigations Yes ☐ No ☐ NA ☐ NA
Investigation and design of bridges and
structures
8.6 Environment and R&R assessment Yes ☐ No ☐ NA ☐ NA
8.7 Economic and financial analysis Yes ☐ No ☐ NA ☐ NA
8.8 Drawing and documentation Yes ☐ No ☐ NA ☐ NA
Discussion of draft QAP document with
8.10 Yes ☐ No ☐ NA ☐ NA
client
8.11 Approval of final QAP document by client Yes ☐ No ☐ NA ☐ NA
9 Draft design Standards Yes ☐ No ☐ NA ☐ NA
Geometric design standards of highway
(Plain)
Geometric design standards of highway
(Hilly)
10 Conclusions and recommendations Yes ☐ No ☐ NA ☐ NA
10.1 Conclusions and recommendations Yes ☐ No ☐ NA ☐ NA
Report fulfils project objectives and scope
10.2 Yes ☐ No ☐ NA ☐ NA
as per RFP
10.3 Report reviewed for errors and omissions Yes ☐ No ☐ NA ☐ NA
Compliance report prepared on client
10.4 Yes ☐ No ☐ NA ☐ NA
observations
239
DPR Checklist – Stage 2 – Feasibility Report (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details /
S.No SECTION OF THE REPORT YES/ NO/ NA Remarks
Specifications
Overview of client organization /
activities
Methodology adopted for feasibility
study
Socioeconomic profile of the project
areas
Regional economic profile basis last 10
years data as per IRC
Economic profile of project influence area
basis last 10 years data as per IRC
Socio Economic status of project influence
area
Indicative design standards,
methodologies, and specifications
6 Traffic surveys and analysis Yes ☐ No ☐ NA ☐ NA
Classified traffic volume counts using
IHMCL data (7 day data)
Traffic projection methodology as per
IRC:108
6.3 Projected Traffic data for 20 years Yes ☐ No ☐ NA ☐ NA
6.4 Current and Projected PCU Yes ☐ No ☐ NA ☐
6.5 Current and Projected TVU Yes ☐ No ☐ NA ☐
6.6 Origin destination surveys as per IRC: 102 Yes ☐ No ☐ NA ☐ NA
6.7 Speed and delay studies as per IRC:102 Yes ☐ No ☐ NA ☐ NA

Traffic surveys for the design of road
junctions as per data in IRC: SP:41
Analysis for replacing railway level
crossings with over bridges/ subways
6.10 Axle load survey as per IRC:SP:19 Yes ☐ No ☐ NA ☐ NA
240
Details /
Specifications
Traffic surveys monitored and reviewed by
6.12 Yes ☐ No ☐ NA ☐ NA
the client
7 Reconnaissance survey Yes ☐ No ☐ NA ☐ NA
7.1 Road Inventory Survey as per IRC:SP:19 Yes ☐ No ☐ NA ☐ NA
7.2 Review of Road Inventory survey by client Yes ☐ No ☐ NA ☐ NA
Chainage wise details of pavement
composition survey
Geological Survey
7.4 • Geological Map of the Area Yes ☐ No ☐ NA ☐ NA
• Seismicity
Climatic Conditions
• Temperature
• Rainfall
• Wind
Pavement composition and condition
survey as per IRC:SP:19
Review of pavement composition and
condition survey by client
Pavement roughness survey as per
IRC:SP:16
Review of pavement roughness survey by
client
Pavement structural strength survey as per
7.10 Yes ☐ No ☐ NA ☐ NA
IRC:81
Review of pavement structural strength
7.11 Yes ☐ No ☐ NA ☐ NA
survey by client
7.12 Sub grade characteristics and strengths Yes ☐ No ☐ NA ☐ NA
Topographical survey as per IRC:SP:19
using LiDAR
7.13 Yes ☐ No ☐ NA ☐ NA
• Gradient
• Terrain
7.14 Review of topographical survey by client Yes ☐ No ☐ NA ☐ NA
7.15 Inventory of bridges, culverts and structures Yes ☐ No ☐ NA ☐ NA
Condition survey for bridges, culverts and
7.16 Yes ☐ No ☐ NA ☐ NA
structures
Review of condition survey for bridges,
7.17 Yes ☐ No ☐ NA ☐ NA
culverts and structures by client
8 Geotechnical Survey Yes ☐ No ☐ NA ☐ NA

Geo-technical and sub-soil explorations as
per IRC:78
241
Details /
Specifications
8.2 Bore holes dug for every pier and abutment Yes ☐ No ☐ NA ☐ NA
Review of geo-technical and sub-soil
explorations by client
Field testing, soil sampling, laboratory
8.4 testing in accordance with BIS/ AASHTO/ Yes ☐ No ☐ NA ☐ NA
BS
Recommendation of Foundation Type and
Depth
9 Hydraulic and Hydrological Survey Yes ☐ No ☐ NA ☐ NA

Hydraulic and hydrological investigations as
per IRC:SP:13 and IRC:5
9.2 High Flood Level specified Yes ☐ No ☐ NA ☐ NA
9.3 Depth of Water Table specified Yes ☐ No ☐ NA ☐ NA
9.4 Ponded Water Level specified Yes ☐ No ☐ NA ☐ NA
Review of hydrological investigations by
client
10 Materials Survey Yes ☐ No ☐ NA ☐ NA
Materials Survey conducted as per
10.1 Yes ☐ No ☐ NA ☐ NA
IRC:SP:19
Sources of Naturally Occurring Aggregates
specified
10.2 • Details of Borrow Pits with Yes ☐ No ☐ NA ☐
Distance from Project Site
• Cost of Material/ Transportation
Sources of Manufactured Items specified
• Details of suppliers with distance
10.3 Yes ☐ No ☐ NA ☐ NA
from project site
• Cost of material/ transportation
Sources of water for construction specified
10.4 Yes ☐ No ☐ NA ☐ NA
as per IS: 456
Environmental screening/ preliminary
environmental assessment
Analysis basis Initial Environment
11.1 Yes ☐ No ☐ NA ☐ NA
Examination in IRC: SP: 19
Recommended feasible mitigation
11.2 Yes ☐ No ☐ NA ☐ NA
measures
Initial social assessment/ preliminary LA
resettlement plan
242
Details /
Specifications
12.1 Yes ☐ No ☐ NA ☐ NA
Details of consultation with potentially
12.2 Yes ☐ No ☐ NA ☐ NA
affected persons
Names/ Details of consultation with local
12.3 Yes ☐ No ☐ NA ☐
NGOs
Names/ Details of consultation with
12.4 Yes ☐ No ☐ NA ☐
municipal authorities
12.5 Preliminary resettlement plan Yes ☐ No ☐ NA ☐ NA
13 Cost estimates Yes ☐ No ☐ NA ☐ NA

13.1 Item rates and rate analysis Yes ☐ No ☐ NA ☐ NA
13.2 Escalation Yes ☐ No ☐ NA ☐ NA

14 Economic and financial analysis Yes ☐ No ☐ NA ☐ NA
14.1 Estimated cost details Yes ☐ No ☐ NA ☐ NA

14.2 Projected revenues details Yes ☐ No ☐ NA ☐ NA
14.3 Assumptions stated Yes ☐ No ☐ NA ☐ NA
Analysis and results (IRR, Sensitivity
14.4 Yes ☐ No ☐ NA ☐ NA
Analysis, Financial Viability)
15 Strip plan and Alignment Yes ☐ No ☐ NA ☐ NA
15.1 Details of center line of proposed highway Yes ☐ No ☐ NA ☐ NA
15.2 Details of existing RoW Yes ☐ No ☐ NA ☐ NA
15.3 Details of proposed RoW Yes ☐ No ☐ NA ☐ NA
Details about ownership of land to be
15.4 Yes ☐ No ☐ NA ☐ NA
acquired
Strip plan basis reconnaissance and
15.5 Yes ☐ No ☐ NA ☐ NA
topographic surveys
Strip plan reviewed and approved by the
15.6 Yes ☐ No ☐ NA ☐ NA
client
16 Alignment Options Study Yes ☐ No ☐ NA ☐ NA
At least two alignments proposed
16.1 Yes ☐ No ☐ NA ☐ NA
• Details of Alignments on Map
16.2 Review of options with client Yes ☐ No ☐ NA ☐ NA
16.2.1 Review of options with local authority Yes ☐ No ☐ NA ☐ NA
Length of the project along proposed
16.3 Yes ☐ No ☐ NA ☐
alignment options
Land Acquisition required along alignment
16.4 Yes ☐ No ☐ NA ☐
options
243
Details /
Specifications
16.4.1 Environmental impact of each option Yes ☐ No ☐ NA ☐
Review of road geometry and safety for
16.4.2 Yes ☐ No ☐ NA ☐
each option
16.5 Cost Estimates of alternatives Yes ☐ No ☐ NA ☐
16.6 Recommended Alignment with Justification Yes ☐ No ☐ NA ☐ NA
17 Technical Specifications Yes ☐ No ☐ NA ☐ NA
MoRTH technical specifications for Roads
17.1 Yes ☐ No ☐ NA ☐ NA
and Bridge works followed
17.2 Details of technical specifications Yes ☐ No ☐ NA ☐ NA
18 Rate Analysis Yes ☐ No ☐ NA ☐ NA
Rate analysis for all relevant items as per
18.1 Yes ☐ No ☐ NA ☐ NA
latest SoR
19 Cost Estimates Yes ☐ No ☐ NA ☐ NA
Cost estimates for all relevant items as per
19.1 Yes ☐ No ☐ NA ☐ NA
latest SoR
20 Bill of quantities Yes ☐ No ☐ NA ☐ NA

21.2 Yes ☐ No ☐ NA ☐ NA
as per RFP
21.4 Yes ☐ No ☐ NA ☐ NA
observations
244
DPR Checklist – Stage 3 – LA and Clearances I Report (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2 Strip plan- additional details added Yes ☐ No ☐ NA ☐ NA
Details of centreline, existing structures,
road furniture and other features
2.2 Widening scheme Yes ☐ No ☐ NA ☐ NA
New construction/ reconstruction of
structures and amenities
2.4 Existing and proposed right of way Yes ☐ No ☐ NA ☐ NA
2.5 Clearances impacting each chainage Yes ☐ No ☐ NA ☐ NA
3 Forest Clearance Yes ☐ No ☐ NA ☐ NA
3.1 Requirement for forest clearance identified Yes ☐ No ☐ NA ☐ NA

Date/ Details of initial consultation with
3.2 Yes ☐ No ☐ NA ☐
competent authority
Details/cost of trees being felled basis
3.3 Yes ☐ No ☐ NA ☐
concerned District Forest Office
Date of submission of proposal for forest
clearance
3.5 Review of proposal by client Yes ☐ No ☐ NA ☐ NA
4 Wildlife Clearance Yes ☐ No ☐ NA ☐ NA
4.1 Requirement for wildlife clearance identified Yes ☐ No ☐ NA ☐ NA
4.2 Yes ☐ No ☐ NA ☐
competent authority
4.3 Yes ☐ No ☐ NA ☐
Date of submission of proposal for wildlife
4.4 Yes ☐ No ☐ NA ☐
clearance
5 Utility Clearances (Electricity) Yes ☐ No ☐ NA ☐ NA

5.1 Identification of overground utilities Yes ☐ No ☐ NA ☐ NA
245
Details/
Specifications
Identification of underground utilities using
5.2 GPR, Induction Locator or equivalent Yes ☐ No ☐ NA ☐ NA
technologies
Name/ Details of consultation with local
5.3 Yes ☐ No ☐ NA ☐
authority/ people
Utility relocation plan with existing /
5.4 proposed location showing existing RoW Yes ☐ No ☐ NA ☐ NA
and topographic details
5.5 Cost for relocation as per authority Yes ☐ No ☐ NA ☐
Date of proposal submission to competent
5.6 Yes ☐ No ☐ NA ☐
authority
Review of utility relocation plan/ proposal by
client
6 Utility Clearances (Water) Yes ☐ No ☐ NA ☐ NA
6.1 Identification of overground utilities in RoW Yes ☐ No ☐ NA ☐ NA
technologies
6.3 Yes ☐ No ☐ NA ☐
authority/ people
authority
client
7 Utility Clearances (Others) Yes ☐ No ☐ NA ☐ NA

technologies
7.3 Yes ☐ No ☐ NA ☐
authority/ people
7.6 Yes ☐ No ☐ NA ☐
authority
client
246
Details/
Specifications
8 Railway Clearances Yes ☐ No ☐ NA ☐ NA
Identification of ROB/ RUB on project
corridor
8.2 Initial consultation with competent authority Yes ☐ No ☐ NA ☐ NA
8.3 Yes ☐ No ☐ NA ☐
authority
8.4 Review of GAD/ proposal by client Yes ☐ No ☐ NA ☐ NA
9 Other Clearances Yes ☐ No ☐ NA ☐ NA
9.1 Requirement for other clearances identified Yes ☐ No ☐ NA ☐ NA

9.2 Yes ☐ No ☐ NA ☐
authority
10 Land Acquisition Yes ☐ No ☐ NA ☐ NA

Detailed schedule about acquisition of
10.1 Yes ☐ No ☐ NA ☐ NA
landholdings as per land records
10.2 Consultation with affected persons Yes ☐ No ☐ NA ☐ NA
10.3 Name/ Details of consultation with NGOs Yes ☐ No ☐ NA ☐
Name/ Details of consultation with
10.4 Yes ☐ No ☐ NA ☐
concerned government agencies
Total land required, land area already
10.5 Yes ☐ No ☐ NA ☐
available , land to be acquired identified
Review of land acquisition using digital
10.6 Yes ☐ No ☐ NA ☐ NA
cadastral map by client
10.7 Draft 3a notification submitted Yes ☐ No ☐ NA ☐ NA
10.8 Review of 3a notification by client Yes ☐ No ☐ NA ☐ NA
10.9 Date of 3a gazette notification Yes ☐ No ☐ NA ☐
10.11 Review of 3A notification by client Yes ☐ No ☐ NA ☐ NA
10.12 Date of 3A gazette notification Yes ☐ No ☐ NA ☐

11.2 Yes ☐ No ☐ NA ☐ NA
as per RFP
11.4 Yes ☐ No ☐ NA ☐ NA
observations
247
248
DPR Checklist – Stage 4 – Detailed Project Report (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details /
Specifications
1 Main Report Yes ☐ No ☐ NA ☐ NA
2 Introduction and project background Yes ☐ No ☐ NA ☐ NA
Overview of project location, project
objectives etc.
Overview of report structure, deliverables
etc.
3 Social analysis of the project Yes ☐ No ☐ NA ☐ NA
Project impact on stakeholders such as
local people
Project impact on residential, commercial
and public properties
Geometric Features of the Existing Road
Design Speed
• Sight distance details
4.1 Yes ☐ No ☐ NA ☐
• Horizontal Alignment Details
• Vertical Alignment Details
• Height of Embankment
Topographical Survey using LiDAR (or
equivalent technology) as per IRC:SP:19
• Gradient
• Terrain
4.4 Yes ☐ No ☐ NA ☐ Na
IRC:SP:16
IRC:81
Geological Survey
• Seismicity
249
Details /
Specifications
Climatic Conditions
• Temperature
• Rainfall
• Wind
Land Use along the existing alignment
4.8 • Map of the Project Area depicting Yes ☐ No ☐ NA ☐ NA
Agricultural/Habitation/Forest Area
Details of Existing Structures
Hutments/Buildings/Temples/Public
Building/Any Other Significant Structure
4.10 Inventory and condition survey of culverts Yes ☐ No ☐ NA ☐ NA
4.11 Yes ☐ No ☐ NA ☐ NA
per IRC:78
Number of Bore holes dug (holes for every
4.12 Yes ☐ No ☐ NA ☐
pier and abutment)
4.13 Yes ☐ No ☐ NA ☐ NA
testing as per IRC: 78
4.14 Yes ☐ No ☐ NA ☐
Depth
4.15 Hydrological investigations as per IRC:5 Yes ☐ No ☐ NA ☐ NA
4.19 Yes ☐ No ☐ NA ☐ NA
IRC:SP:19
specified
• Cost of Material/Transportation
Sources of environmentally friendly
4.20.1 construction materials identified as per Yes ☐ No ☐ NA ☐ NA
MoRT&H circular
• Details of Suppliers with Distance
4.21 Yes ☐ No ☐ NA ☐ NA
from Project Site
Source of Water for construction specified
4.22 Yes ☐ No ☐ NA ☐ NA
as per IS:456
250
Details /
Specifications
Traffic studies and demand forecast
designs
IHMCL data (7 day data)
IRC:108
5.6 Origin destination surveys as per IRC: 102 Yes ☐ No ☐ NA ☐ NA
5.7 Speed and delay studies as per IRC:102 Yes ☐ No ☐ NA ☐ NA

Traffic surveys for the design of road
junctions as per data in IRC: SP:41
Analysis for replacing railway level
crossings with over bridges/ subways
5.12 Yes ☐ No ☐ NA ☐ NA
the client
6.1 Project costing as per latest SoR Yes ☐ No ☐ NA ☐ NA

7 Environmental aspects Yes ☐ No ☐ NA ☐ NA
7.1 Environment profile of the project region Yes ☐ No ☐ NA ☐ NA

Details of Public consultation at residential
and commercial settlements affected
7.3 Impact analysis and mitigation measures Yes ☐ No ☐ NA ☐ NA
8 Economic and commercial analysis Yes ☐ No ☐ NA ☐ NA


Analysis and results (IRR, Sensitivity
Analysis, Financial Viability)
Financial model shared with client and
reviewed
as per RFP
251
Details /
Specifications
observations
10 Design Report Yes ☐ No ☐ NA ☐ NA
10.1 Highway improvement proposals Yes ☐ No ☐ NA ☐ NA
10.2 Highway geometric designs Yes ☐ No ☐ NA ☐ NA
10.3 Roadside drainage Yes ☐ No ☐ NA ☐ NA
10.4 Intersections Yes ☐ No ☐ NA ☐ NA
10.5 Urban service roads Yes ☐ No ☐ NA ☐ NA
10.6 Bus-stops Yes ☐ No ☐ NA ☐ NA
10.7 Toll plazas Yes ☐ No ☐ NA ☐ NA
10.8 Pedestrian crossings Yes ☐ No ☐ NA ☐ NA

10.9 Utility relocation Yes ☐ No ☐ NA ☐ NA
10.10 Pavement Yes ☐ No ☐ NA ☐ NA
10.11 Structures Yes ☐ No ☐ NA ☐ NA
Pavement deflection survey as per IRC 81-
10.13 Yes ☐ No ☐ NA ☐ NA
1997
11 Materials Report Yes ☐ No ☐ NA ☐ NA
11.1 Material investigations as per IRC:10 Yes ☐ No ☐ NA ☐ NA
11.2 Review of material investigations by client Yes ☐ No ☐ NA ☐ NA
11.3 Multiple borrow areas identified Yes ☐ No ☐ NA ☐ NA
11.4 Material survey as per IRC: SP: 19 Yes ☐ No ☐ NA ☐ NA
11.5 Review of material survey by client Yes ☐ No ☐ NA ☐ NA
11.6 Yes ☐ No ☐ NA ☐ NA
per IRC:78
11.7 Yes ☐ No ☐ NA ☐ NA
11.8 testing in accordance with BIS/ AASHTO/ Yes ☐ No ☐ NA ☐ NA
BS
11.9 Yes ☐ No ☐ NA ☐ NA
Review of pavement composition and
11.10 Yes ☐ No ☐ NA ☐ NA
condition survey by client
252
Details /
Specifications
11.11 Yes ☐ No ☐ NA ☐ NA
IRC:SP:16
Review of pavement roughness survey by
11.12 Yes ☐ No ☐ NA ☐ NA
client
11.13 Yes ☐ No ☐ NA ☐ NA
IRC:81
Review of pavement structural strength
11.14 Yes ☐ No ☐ NA ☐ NA
survey by client
Water sample tests as per MoRTH
11.15 Yes ☐ No ☐ NA ☐ NA
specifications
Environmental Assessment Report/
Resettlement and Rehabilitation Plan
Option for alignment alternatives
12.1 Yes ☐ No ☐ NA ☐ NA
considered and conclusions
Land environment data collection and
12.2 Yes ☐ No ☐ NA ☐ NA
details/ impact/ mitigation measures
Air environment data collection and details/
12.3 Yes ☐ No ☐ NA ☐ NA
impact/ mitigation measures
Water resources details/ impact/ mitigation
12.4 Yes ☐ No ☐ NA ☐ NA
measures
Noise environment details/ impact/
12.5 Yes ☐ No ☐ NA ☐ NA
mitigation measures
Biological environment details/ impact/
12.6 Yes ☐ No ☐ NA ☐ NA
mitigation measures
12.7 Details of public consultation Yes ☐ No ☐ NA ☐ NA
Environment monitoring and management
12.8 Yes ☐ No ☐ NA ☐ NA
plan
12.9 Details of social impact assessment Yes ☐ No ☐ NA ☐ NA
Details of resettlement and rehabilitation
12.10 Yes ☐ No ☐ NA ☐ NA
action plan
12.11 Measures to minimize resettlement Yes ☐ No ☐ NA ☐ NA
Details of public consultation with
12.12 Yes ☐ No ☐ NA ☐ NA
stakeholders
Details of implementation arrangement /
12.13 Yes ☐ No ☐ NA ☐ NA
budget
13 Technical Specifications Yes ☐ No ☐ NA ☐ NA

MoRTH technical specifications for Roads
13.1 Yes ☐ No ☐ NA ☐ NA
and Bridge works followed
13.2 Details of technical specifications Yes ☐ No ☐ NA ☐ NA
253
Details /
Specifications
14 Rate Analysis Yes ☐ No ☐ NA ☐ NA
Rate analysis for all relevant items as per
14.1 Yes ☐ No ☐ NA ☐ NA
latest SoR
15 Cost Estimates Yes ☐ No ☐ NA ☐ NA
Cost estimates for all relevant items as per
15.1 Yes ☐ No ☐ NA ☐ NA
latest SoR
16 Bill of quantities Yes ☐ No ☐ NA ☐ NA
17 Drawing Volume Yes ☐ No ☐ NA ☐ NA
18 Digital drawings of road
18.1 Highway cross sections Yes ☐ No ☐ NA ☐
3D engineered models of:
• Road alignment geometry
18.2 Yes ☐ No ☐ NA ☐
• Proposed highway
• Proposed structures
254
DPR Checklist – Stage 5 – Technical Schedules (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details /
Specifications
1 Bid documents- EPC Yes ☐ No ☐ NA ☐ NA
2 Bid documents- BOT/PPP Yes ☐ No ☐ NA ☐ NA

3 Bid documents- other, if any Yes ☐ No ☐ NA ☐ NA
4 Draft concession agreement Yes ☐ No ☐ NA ☐ NA
Schedule D - Specifications and
standards
5 Any other relevant details Yes ☐ No ☐ NA ☐ NA
255
DPR Checklist – Stage 6 – LA and Clearances II Report (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2 Environment Clearance Yes ☐ No ☐ NA ☐ NA
2.1 Details of public hearings completed Yes ☐ No ☐ NA ☐
Date of final environment clearance by
2.2 Yes ☐ No ☐ NA ☐
competent authority
Date/ Details of Joint site inspection with
3.1 Yes ☐ No ☐ NA ☐
DFO/ competent authority
Date of Stage I forest clearance approval by
3.2 Yes ☐ No ☐ NA ☐
competent authority
Date of final forest clearance approval by
3.3 Yes ☐ No ☐ NA ☐
competent authority
Date/ Details of joint site inspection with
4.1 Yes ☐ No ☐ NA ☐
Date of final wildlife clearance approval by
4.2 Yes ☐ No ☐ NA ☐
competent authority
5.1 Yes ☐ No ☐ NA ☐
competent authority
Date of estimate submission by competent
5.2 Yes ☐ No ☐ NA ☐
authority
Date of estimate approval by competent
5.3 Yes ☐ No ☐ NA ☐
authority
Approved utility shifting proposal including
5.4 Yes ☐ No ☐ NA ☐
strip plan
Details of approved contractors, SoR and
deposit details for user Ministry of Road
Transport & Highways, acting through state
RCD, Jharkhand, Regional Office, MoRTH
Utilities checklist, no upgradation certificate
5.6 Yes ☐ No ☐ NA ☐
attached
256
Details/
Specifications
6.2 Yes ☐ No ☐ NA ☐
authority
6.3 Yes ☐ No ☐ NA ☐
authority
6.4 Yes ☐ No ☐ NA ☐
strip plan
6.6 Yes ☐ No ☐ NA ☐
attached
7.2 Yes ☐ No ☐ NA ☐
authority
7.3 Yes ☐ No ☐ NA ☐
authority
7.4 Yes ☐ No ☐ NA ☐
strip plan
7.6 Yes ☐ No ☐ NA ☐
attached
Date of final approval of GAD by competent
8.2 Yes ☐ No ☐ NA ☐
authority
Date of final approval by competent
9.1 Yes ☐ No ☐ NA ☐
authority
10.1 Draft 3a notification submitted Yes ☐ No ☐ NA ☐

10.2 Review of 3a notification by client Yes ☐ No ☐ NA ☐
10.4 Draft 3a notification submitted Yes ☐ No ☐ NA ☐
10.5 Review of 3A notification by client Yes ☐ No ☐ NA ☐
Date of Joint Measurement Survey with
10.7 Yes ☐ No ☐ NA ☐
competent authority
10.7.1 Date of survey - village wise Yes ☐ No ☐ NA ☐ NA
10.7.2 Land type –by survey number Yes ☐ No ☐ NA ☐ NA
10.7.3 Nature of Land –by survey number Yes ☐ No ☐ NA ☐ NA
257
Details/
Specifications
10.7.4 Ownership status of plots- by survey
Yes ☐ No ☐ NA ☐ NA
number
10.7.5 Verification of area to be acquired – by
survey number
10.7.6 List of structures on each plot Yes ☐ No ☐ NA ☐ NA
10.7.7 Sketches of updated alignment by village Yes ☐ No ☐ NA ☐ NA
10.7.8 Verification from Land revenue department Yes ☐ No ☐ NA ☐ NA
10.7.9 Verification by CALA office Yes ☐ No ☐ NA ☐ NA
258
DPR Checklist – Stage 7 – Award determination (Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2 Village level summary Yes ☐ No ☐ NA ☐ NA
2.1 Total private and public land being acquired Yes ☐ No ☐ NA ☐ NA

Variation in area and nature of land against
3D with justification
2.3 Method used by CALA to arrive at award Yes ☐ No ☐ NA ☐ NA
Date of award by CALA and approval by
2.4 <MoRTH/State RCD>along with
valuation report
Total award calculated and deviation from
RFCTLARR act
3 In detail for each Village Yes ☐ No ☐ NA ☐ NA
Updated land acquisition tracker with status
of:
3.1 • Notifications Yes ☐ No ☐ NA ☐ NA
• Award
• Disbursement
Valuation report and details of award
3.2 calculation- verification by state authority to Yes ☐ No ☐ NA ☐ NA
be included
3.3 Claims report Yes ☐ No ☐ NA ☐ NA
3.4 Copies of notifications published Yes ☐ No ☐ NA ☐ NA
Copies of land possession certificates
received
as per RFP
observations
259
DPR Checklist – Stage 8 – Land possession report
(Pavements)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications

Total private and public land being
acquired
Date of final award by CALA and approval
2.2
by <MoRTH/State RCD>
Status of disbursement on date of receipt
of Land possession certificate
Key issues being faced in completing land
acquisition, if any
3 In detail for each Village Yes ☐ No ☐ NA ☐ NA
Updated land acquisition tracker with
status of:
• Award
• Disbursement
3.2 Final award and claims report Yes ☐ No ☐ NA ☐ NA
Copies of notifications published, land
possession certificates received

as per RFP
observations
GIS Map containing digitsed details of
5 land parcels acquired with all relevant Yes ☐ No ☐ NA ☐ NA
details
260
Annexure III: Checklists for Structures such as ROB/ RUB
DPR Checklist – Stage 1 – Inception Report (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2 Project Appreciation Yes ☐ No ☐ NA ☐ NA
2.1 Location of site office Yes ☐ No ☐ NA ☐
Review of scope of ToR and gap
identification
2.3 Details of key departments for documents Yes ☐ No ☐ NA ☐
Project description
• Existing LC number
2.4 Yes ☐ No ☐ NA ☐
• Start and End Chainage
• On State Map
2.5 • On District Map Yes ☐ No ☐ NA ☐
• Latitude & Longitude
Coordinates of the LC
Details of Existing Level Crossing
• Number of Railway Tracks
2.6 • Type of Railway Tracks Yes ☐ No ☐ NA ☐
(Broad/Metre/Narrow)
• No. of trains per day
Justification for need of an ROB/RUB (on
basis of TVU count)
• Number of Lanes
2.9 Yes ☐ No ☐ NA ☐
(Flexible/Rigid/Surfaced/Unsurfaced)
261
Details/
Specifications
3 Approach Methodology Yes ☐ No ☐ NA ☐ NA
3.1 Engineering survey and investigations Yes ☐ No ☐ NA ☐ NA
Design of road, pavements and
structures
Environment and social impact
assessment
Estimation of project cost, viability and
financing options
Task Assignment and Manning
Schedule
4.1 Number of key personnel provided Yes ☐ No ☐ NA ☐
Specific tasks assigned to each key
personnel
4.3 Manning schedule for key personnel Yes ☐ No ☐ NA ☐ NA
4.4 Number of key personnel deployed at site Yes ☐ No ☐ NA ☐
5 Performa for data collection Yes ☐ No ☐ NA ☐ NA
Indicative Design standards and cross
sections
7 Development plans Yes ☐ No ☐ NA ☐ NA
Overview of development plans being
implemented/ proposed by local bodies
Overview of impact of such development
plans
8 Quality Assurance Plan Yes ☐ No ☐ NA ☐ NA
8.1 Engineering surveys and investigation Yes ☐ No ☐ NA ☐ NA
8.2 Traffic surveys Yes ☐ No ☐ NA ☐ NA

Material geo-technical and sub-soil
investigations
8.4 Road and pavement investigations Yes ☐ No ☐ NA ☐ NA
Investigation and design of bridges and
structures
8.6 Environment and R&R assessment Yes ☐ No ☐ NA ☐ NA
8.7 Economic and financial analysis Yes ☐ No ☐ NA ☐ NA
8.8 Drawing and documentation Yes ☐ No ☐ NA ☐ NA

Discussion of draft QAP document with
client
8.10 Approval of final QAP document by client Yes ☐ No ☐ NA ☐ NA
262
Details/
Specifications
9 Draft design standards Yes ☐ No ☐ NA ☐ NA
Geometric design standards of bridges
(Plain)
Geometric design standards of bridges
(Hilly)

10.2 Yes ☐ No ☐ NA ☐ NA
as per RFP
10.4 Yes ☐ No ☐ NA ☐ NA
observations
263
DPR Checklist – Stage 2 – Feasibility Report (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2 Overview of client organization / activities Yes ☐ No ☐ NA ☐ NA
3 Methodology adopted for feasibility study Yes ☐ No ☐ NA ☐ NA
Socioeconomic profile of the project
areas
Regional economic profile basis last 10
years data as per IRC
Economic profile of project influence area
basis last 10 years data as per IRC
Socio Economic status of project influence
area
Indicative design standards,
methodologies, and specifications
Classified traffic volume counts using IHMCL
data (7 day)
IRC:108
the client
7.1 Road Inventory as per IRC:SP:19 Yes ☐ No ☐ NA ☐ NA
7.2 Review of Road Inventory Survey by client Yes ☐ No ☐ NA ☐ NA
264
Details/
Specifications
• Design Speed
• Sight distance elements
Topographical Survey as per IRC:SP:19
using LiDAR or equivalent technology
• Gradient
• Terrain
7.5 Review of topographical survey by client Yes ☐ No ☐ NA ☐ NA
Pavement composition and condition survey
as per IRC:SP:19
Geological Survey
• Seismicity
Climatic Conditions
• Temperature
• Rainfall
• Wind
8 Geotechnical Survey Yes ☐ No ☐ NA ☐ NA

per IRC:78
Number of Bore holes dug (holds for every
8.2 Yes ☐ No ☐ NA ☐
pier and abutment)
testing as per IRC:78
8.5 Yes ☐ No ☐ NA ☐
Depth
265
Details/
Specifications
9 Hydraulic & Hydrological Survey Yes ☐ No ☐ NA ☐ NA
Hydrological investigations as per IRC:5 and
IRC: 13
9.6 Review of Hydrological Survey by the client Yes ☐ No ☐ NA ☐ NA
10 Materials Survey Yes ☐ No ☐ NA ☐ NA
10.1 Yes ☐ No ☐ NA ☐ NA
IRC:SP:19
specified
10.2 • Details of Borrow Pits with Distance Yes ☐ No ☐ NA ☐
from Project Site
10.3 Yes ☐ No ☐ NA ☐ NA
from Project Site
Source of Water for construction specified as
10.4 Yes ☐ No ☐ NA ☐ NA
per IS:456
Determination of whether ROB or RUB is
appropriate
Justification of whether ROB or RUB should
11.1 Yes ☐ No ☐ NA ☐ NA
be built
11.2 Review of justification by client Yes ☐ No ☐ NA ☐ NA
12.1 Yes ☐ No ☐ NA ☐ NA
12.2 Review of options with client Yes ☐ No ☐ NA ☐ NA
12.2.1 Review of options with local authority Yes ☐ No ☐ NA ☐ NA
12.3 Yes ☐ No ☐ NA ☐ NA
alignment options
12.4 Yes ☐ No ☐ NA ☐ NA
options
12.5 Cost Estimates of alternatives Yes ☐ No ☐ NA ☐ NA
12.6 Recommended Alignment with Justification Yes ☐ No ☐ NA ☐
266
Details/
Specifications
Skew Angle of Proposed Alignment
12.7 Yes ☐ No ☐ NA ☐
Specified
12.7.1 Environmental impact of each option Yes ☐ No ☐ NA ☐
Review of road geometry and safety for each
12.7.2 Yes ☐ No ☐ NA ☐ NA
option
12.9 Traffic Diversion Route Specified Yes ☐ No ☐ NA ☐ NA

Environmental screening/ preliminary
environmental assessment
13.1 Yes ☐ No ☐ NA ☐ NA
13.2 Recommended feasible mitigation measures Yes ☐ No ☐ NA ☐ NA
Initial social assessment/ preliminary LA
resettlement plan
14.1 Yes ☐ No ☐ NA ☐ NA
Details of consultation with potentially
14.2 Yes ☐ No ☐ NA ☐ NA
affected persons
14.3 Details of consultation with local NGOs Yes ☐ No ☐ NA ☐ NA
Details of consultation with municipal
14.4 Yes ☐ No ☐ NA ☐ NA
authorities
14.5 Preliminary resettlement plan Yes ☐ No ☐ NA ☐ NA
15.1 Item rates and rate analysis Yes ☐ No ☐ NA ☐ NA

15.2 Escalation Yes ☐ No ☐ NA ☐ NA
16 Economic and financial analysis Yes ☐ No ☐ NA ☐ NA


Analysis and results
• IRR
16.4 Yes ☐ No ☐ NA ☐ NA
• Sensitivity Analysis
• Financial Viability
17 Strip Plan NA
17.1 Details of center line of proposed structure Yes ☐ No ☐ NA ☐ NA
17.2 Details of existing RoW Yes ☐ No ☐ NA ☐
267
Details/
Specifications
17.3 Details of proposed RoW Yes ☐ No ☐ NA ☐
Details about ownership of land to be
17.4 Yes ☐ No ☐ NA ☐ NA
acquired
Strip plan basis reconnaissance and
17.5 Yes ☐ No ☐ NA ☐ NA
topographic surveys
Strip plan reviewed and approved by the
17.6 Yes ☐ No ☐ NA ☐ NA
client
11 Strip plan- additional details added Yes ☐ No ☐ NA ☐ NA
11.1 Yes ☐ No ☐ NA ☐ NA
11.2 Widening scheme Yes ☐ No ☐ NA ☐ NA
11.3 Yes ☐ No ☐ NA ☐ NA
11.4 Existing and proposed right of way Yes ☐ No ☐ NA ☐ NA
11.5 Clearances impacting each chainage Yes ☐ No ☐ NA ☐ NA
268
DPR Checklist – Stage 3 – LA and Clearances I Report (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
Requirement for environment clearance
identified
Date/ Details of Initial consultation with
2.2 Yes ☐ No ☐ NA ☐
competent authority
Date of submission of draft EIA report/
proposal for clearance
2.4 Review of proposal/ EIA report by client Yes ☐ No ☐ NA ☐ NA

3.1 Requirement for forest clearance identified Yes ☐ No ☐ NA ☐ NA
3.2 Yes ☐ No ☐ NA ☐
competent authority
3.3 Yes ☐ No ☐ NA ☐
Date of submission of proposal for forest
clearance
4.1 Requirement for wildlife clearance identified Yes ☐ No ☐ NA ☐ NA
4.2 Yes ☐ No ☐ NA ☐
competent authority
4.3 Yes ☐ No ☐ NA ☐
Date of submission of proposal for wildlife
4.4 Yes ☐ No ☐ NA ☐
clearance
5.1 Identification of overground utilities Yes ☐ No ☐ NA ☐ NA
technologies
269
Details/
Specifications
5.3 Yes ☐ No ☐ NA ☐
authority/ people
Utility relocation plan with existing / proposed
5.4 location showing existing RoW and Yes ☐ No ☐ NA ☐ NA
topographic details
5.6 Yes ☐ No ☐ NA ☐
authority
client
6 Utility Clearances (Water) Yes ☐ No ☐ NA ☐ NA

technologies
6.3 Yes ☐ No ☐ NA ☐
authority/ people
topographic details
authority
client
7 Utility Clearances (Others) Yes ☐ No ☐ NA ☐ NA
technologies
7.3 Yes ☐ No ☐ NA ☐
authority/ people
topographic details
7.6 Yes ☐ No ☐ NA ☐
authority
client
8 Railway Clearances Yes ☐ No ☐ NA ☐ NA
270
Details/
Specifications
Identification of ROB/ RUB on project
corridor
8.2 Initial consultation with competent authority Yes ☐ No ☐ NA ☐ NA
8.3 Yes ☐ No ☐ NA ☐
authority
8.4 Review of GAD/ proposal by client Yes ☐ No ☐ NA ☐ NA

9.1 Requirement for other clearances identified Yes ☐ No ☐ NA ☐ NA
9.2 Yes ☐ No ☐ NA ☐
authority
Detailed schedule about acquisition of
10.1 Yes ☐ No ☐ NA ☐ NA
landholdings as per land records
10.2 Consultation with affected persons Yes ☐ No ☐ NA ☐ NA
10.3 Name/ Details of consultation with NGOs Yes ☐ No ☐ NA ☐
Name/ Details of consultation with
10.4 Yes ☐ No ☐ NA ☐
concerned government agencies
Total land required, land area already
10.5 Yes ☐ No ☐ NA ☐
available , land to be acquired identified
Review of land acquisition using digital
10.6 Yes ☐ No ☐ NA ☐ NA
cadastral map by client
11 Strip plan- additional details added Yes ☐ No ☐ NA ☐ NA 11
11.1 Yes ☐ No ☐ NA ☐ NA 11.1
11.2 Widening scheme Yes ☐ No ☐ NA ☐ NA 11.2
11.3 Yes ☐ No ☐ NA ☐ NA 11.3
11.4 Existing and proposed right of way Yes ☐ No ☐ NA ☐ NA 11.4
11.5 Clearances impacting each chainage Yes ☐ No ☐ NA ☐ NA 11.5

Report fulfils project objectives and scope as
12.2 Yes ☐ No ☐ NA ☐ NA
per RFP
12.4 Yes ☐ No ☐ NA ☐ NA
observations
271
DPR Checklist – Stage 4 – Detailed Project Report (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
1 Project background Yes ☐ No ☐ NA ☐ NA
Project description
• Existing LC number
1.1 Yes ☐ No ☐ NA ☐
• Start and End Chainage
• On State Map
1.2 • On District Map Yes ☐ No ☐ NA ☐
• Latitude & Longitude Coordinates
of the LC
Details of Existing Level Crossing
• Number of Railway Tracks
1.3 • Type of Railway Tracks Yes ☐ No ☐ NA ☐
(Broad/Metre/Narrow)
• No. of trains per day
Justification for need of an ROB/RUB (on
basis of TVU count)
• Number of Lanes
1.6 Yes ☐ No ☐ NA ☐
(Flexible/Rigid/Surfaced/Unsurfaced)
2 Social analysis of the project Yes ☐ No ☐ NA ☐ NA
Project impact on stakeholders such as
local people
Project impact on residential, commercial
and public properties
272
Details/
Specifications
• Design Speed
• Sight distance details
3.1 Yes ☐ No ☐ NA ☐
Topographical Survey using LiDAR or
equivalent technology as per IRC:SP:19
• Gradient
• Terrain
Pavement composition and condition survey
as per IRC:SP:19
Geological Survey
• Seismicity
Climatic Conditions
• Temperature
• Rainfall
• Wind
per IRC:78
Number of Bore holes dug (holds for every
3.10 Yes ☐ No ☐ NA ☐
pier and abutment)
3.11 Yes ☐ No ☐ NA ☐ NA
testing as per IRC: 78
3.12 Yes ☐ No ☐ NA ☐
Depth
Hydraulic and Hydrological investigations as
3.13 Yes ☐ No ☐ NA ☐ NA
per IRC:5
3.17 Yes ☐ No ☐ NA ☐ NA
IRC:SP:19
273
Details/
Specifications
specified
3.19 Yes ☐ No ☐ NA ☐ NA
from Project Site
Sources of environmentally friendly
3.19.1 construction materials identified as per Yes ☐ No ☐ NA ☐ NA
MoRT&H circular
Source of Water for construction specified
3.20 Yes ☐ No ☐ NA ☐ NA
as per IS:456
IHMCL data (7 day)
4.2 Traffic projection as per IRC:108 Yes ☐ No ☐ NA ☐ NA

Determination of whether ROB or RUB is
appropriate
Justification of whether ROB or RUB should
be built
alignment options
options
6.4 Cost Estimates of alternatives Yes ☐ No ☐ NA ☐ NA
6.5 Recommended Alignment with Justification Yes ☐ No ☐ NA ☐
Skew Angle of Proposed Alignment
6.6 Yes ☐ No ☐ NA ☐
Specified
6.7 Traffic Diversion Route Specified Yes ☐ No ☐ NA ☐ NA
274
Details/
Specifications
7 Design Specifications Yes ☐ No ☐ NA ☐ NA
7.1 Number of Lanes Yes ☐ No ☐ NA ☐
Width of ROB
• Width of Carriageway
7.2 • Width of Safety Kerbs Yes ☐ No ☐ NA ☐
• Width of Footpath
• Any other
Proposed Number of Lanes on ROB in line
with PCU as per latest MoRTH guidelines
Proposed Length of the Project
• Length of ROB
• Length of Viaduct
7.4 Yes ☐ No ☐ NA ☐
• Length of RE Wall
• Length of Approach Road
• Length of Service Road
Span Arrangement
7.5 • Span Length Yes ☐ No ☐ NA ☐
• Number of Spans
Are all spans of standardised length as per
Railways standards
7.6 (https://ircep.gov.in/RCApproval/) Yes ☐ No ☐ NA ☐ NA
• If non-standardised, suitable
justification provided
Details of Proposed Superstructure Design
• Type
• Details of Material Use Proposed
• Drawings of Cross-Sections
Details of Proposed Substructure Design
Type
Details of Proposed Pavement Design
Type
• Thickness
• Design MSA
7.10 Details of Drainage Structures Proposed Yes ☐ No ☐ NA ☐ NA
275
Details/
Specifications
Summary of Cost Estimates (Refer
8.1 Yes ☐ No ☐ NA ☐
following subsection)
8.2 Detailed Abstract of Cost Yes ☐ No ☐ NA ☐ NA
8.3 Detailed Bills of Quantity Yes ☐ No ☐ NA ☐ NA
8.4 Detailed Rate Analysis Yes ☐ No ☐ NA ☐ NA
9 Financial Viability Yes ☐ No ☐ NA ☐ NA
Analysis and results
• IRR
9.4 Yes ☐ No ☐ NA ☐
• Sensitivity Analysis
• Financial Viability
10 Land Acquisition Study Yes ☐ No ☐ NA ☐ NA
Land Acquisition Details
• Total Land Required
10.1 Yes ☐ No ☐ NA ☐
• Land Area already available
• Area of Land to be Acquired
10.3 Details of LA Cost Yes ☐ No ☐ NA ☐
11 Utility Shifting Study Yes ☐ No ☐ NA ☐ NA
11.1 Results of GPR investigation Yes ☐ No ☐ NA ☐ NA

12 General Arrangement Drawing Yes ☐ No ☐ NA ☐ NA
12.1 Elevation of Railway Portion Yes ☐ No ☐ NA ☐ NA
12.2 Plan of Railway Portion Yes ☐ No ☐ NA ☐ NA
12.3 General Elevation Yes ☐ No ☐ NA ☐ NA

General Plan (showing complete ROB/RUB
12.4 Yes ☐ No ☐ NA ☐ NA
along with diversion)
12.5 Key Plan Yes ☐ No ☐ NA ☐ NA
12.6 Cross-Section of Railway Portion Yes ☐ No ☐ NA ☐ NA

3D engineered models of:
• Existing structure, if any
12.7 Yes ☐ No ☐ NA ☐
• Proposed structure
• Utilities and other features in RoW
276
277
Cost Summary Table
S.No. Particulars Cost Estimate(in '000)

1 Cost of ROB Portion
Foundation
Substructure
Superstructure
Total-ROB Portion
2 Cost of Viaduct
Foundation
Substructure
Superstructure
Total-Viaduct
3 Cost of Approach Road
4 Cost of RE Wall
5 Cost of Service Road
6 Miscellaneous Costs
Cost of Subway
Cost of Toll Plaza
Cost of Culverts
Any Other Costs
Civil Cost of the Project

7 Contingencies @x%
Total Civil Cost
8 Supervision Charges @x%

9 Cost of Quality Control @x%
10 Maintenance Charges @x%
11 Escalation Costs @x%
12 Land Acquisition Costs
13 Utility Shifting Costs
14 Any Other Costs
Total Cost of the Project
278
DPR Checklist – Stage 5 – Technical Schedules (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
1 Bid documents- EPC Yes ☐ No ☐ NA ☐ NA
2 Bid documents- Other, if any Yes ☐ No ☐ NA ☐ NA
3 Draft concession agreement Yes ☐ No ☐ NA ☐ NA

3 Schedule C - Project facilities Yes ☐ No ☐ NA ☐ NA
Schedule D - Specifications and
standards
5 Any other relevant details Yes ☐ No ☐ NA ☐ NA
279
DPR Checklist – Stage 6 – LA and Clearances II Report (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
2.1 Details of public hearings completed Yes ☐ No ☐ NA ☐

Date of final environment clearance by
2.2 Yes ☐ No ☐ NA ☐
competent authority
3.1 Yes ☐ No ☐ NA ☐
Date of Stage I forest clearance approval by
3.2 Yes ☐ No ☐ NA ☐
competent authority
Date of final forest clearance approval by
3.3 Yes ☐ No ☐ NA ☐
competent authority
Date/ Details of joint site inspection with
4.1 Yes ☐ No ☐ NA ☐
Date of final wildlife clearance approval by
4.2 Yes ☐ No ☐ NA ☐
competent authority
5.1 Yes ☐ No ☐ NA ☐
competent authority
5.2 Yes ☐ No ☐ NA ☐
authority
5.3 Yes ☐ No ☐ NA ☐
authority
5.4 Approved utility shifting proposal Yes ☐ No ☐ NA ☐
5.6 Yes ☐ No ☐ NA ☐
attached
280
Details/
Specifications
6.2 Yes ☐ No ☐ NA ☐
authority
6.3 Yes ☐ No ☐ NA ☐
authority
6.6 Yes ☐ No ☐ NA ☐
attached
7.2 Yes ☐ No ☐ NA ☐
authority
7.3 Yes ☐ No ☐ NA ☐
authority
7.6 Yes ☐ No ☐ NA ☐
attached
Date of final approval of GAD by competent
8.2 Yes ☐ No ☐ NA ☐
authority
Date of final approval by competent
9.1 Yes ☐ No ☐ NA ☐
authority
10.2 Review of 3a notification by client Yes ☐ No ☐ NA ☐ NA

10.5 Review of 3A notification by client Yes ☐ No ☐ NA ☐ NA
Date of Joint Measurement Survey with
10.7 Yes ☐ No ☐ NA ☐
competent authority
10.7.1 Date of survey Yes ☐ No ☐ NA ☐ NA
10.7.2 Land type –by survey number Yes ☐ No ☐ NA ☐ NA
10.7.3 Nature of Land –by survey number Yes ☐ No ☐ NA ☐ NA
10.7.4 Ownership status of plots- by survey
number
281
Details/
Specifications
10.7.5 Verification of area to be acquired – by
survey number
10.7.6 List of structures on each plot Yes ☐ No ☐ NA ☐ NA
10.7.7 Sketches of updated alignment Yes ☐ No ☐ NA ☐ NA
10.7.8 Verification from Land revenue department Yes ☐ No ☐ NA ☐ NA
10.7.9 Verification by CALA office Yes ☐ No ☐ NA ☐ NA
282
DPR Checklist – Stage 7 – Award determination (Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications
Total private and public land being
acquired
Variation in area and nature of land
against 3D with justification
Method used by CALA to arrive at
award
Date of award by CALA and approval
2.4 by <MoRTH/State RCD>along with
valuation report
Total award calculated and details of
deviation from RFCTLARR act
3 In detail Yes ☐ No ☐ NA ☐ NA
Updated land acquisition tracker with
parcel-wise status of:
• Award
• Disbursement
Valuation report and details of award
3.2 calculation- verification by state Yes ☐ No ☐ NA ☐ NA
authority to be included
3.3 Claims report Yes ☐ No ☐ NA ☐ NA
3.4 Copies of notifications published Yes ☐ No ☐ NA ☐ NA

Copies of land possession certificates
received
Report fulfils project objectives and
scope as per RFP
Report reviewed for errors and
omissions
283
Details/
Specifications
observations
284
DPR Checklist – Stage 8 – Land possession report
(Structures)
General Details
Project Name
Consultant's Name
Date of Review
Details/
Specifications

2.1 Total private and public land being acquired Yes ☐ No ☐ NA ☐ NA
Date of final award by CALA and approval
by <MINISTRY OF ROAD TRANSPORT &
2.2 HIGHWAYS, ACTING THROUGH STATE
RCD, JHARKHAND, REGIONAL OFFICE,
MORTH>
Status of disbursement on date of receipt of
Land possession certificate
Key issues being faced in completing land
acquisition, if any
3 In detail Yes ☐ No ☐ NA ☐ NA
Updated land acquisition tracker with status
of:
• Award
• Disbursement
3.2 Final award and claims report Yes ☐ No ☐ NA ☐ NA
Copies of notifications published, land
possession certificates received
as per RFP
observations
GIS Map containing digitised details of
5 land parcels acquired with all relevant Yes ☐ No ☐ NA ☐ NA
details
285
286
APPENDIX VIII
Sample Executive Summary of Detailed Project Report
<Name & Logo of the State RCD(NH Wing), in the

state of Jharkhand>
(Ministry of Road Transport & Highways)
Government of India
Executive summary of detailed project report for:
[DPR Preparation for widening to 2-Lane with paved shoulder

from Km 0.00 to 41 of NH-133A in the State of Jharkhand on EPC
mode including Bridges, Land Acquisition, Forest Clearance and
Utility Shifting etc.]
DPR Consultant
[Name and logo of consulting Agency]
287
Table of Contents
1 Introduction 290
2 Project overview 291
Key features of project 291
Key plan of existing project stretch 293
3 Traffic demands on project road 294
Traffic volume surveys 294
Axle load survey 295
Traffic volume forecast 295
Turning movement surveys 295
4 Pavement and corridor surveys 297
Pavement condition and distress seen 297
Pavement composition 297
Pavement strength 297
Sub-grade soil survey 298
5 Improvement proposals 299
Proposed alignment 299
Bypasses proposed 299
Road geometry 299
Widening scheme 299
Pavement design 300
Design of structures 302
Intersections and grade separators 303
Toll plazas 303
Wayside amenities proposed 303
6 Environmental impact assessment 304
Impact and clearances needed 304
Cost of environmental mitigation 304
7 Social impact assessment and Land acquisition 305
Social impact assessment 305
Land acquisition requirements 305
Key risks envisaged in land acquisition 305
8 Utilities shifting and clearances 306
Utilities shifting estimates 306
Total cost of utilities shifting 306
288
9 Project cost estimates 307
10 Material investigation 308
Borrow pits for soil 308
Sand 308
Gravel 308
Fly ash 308
Bitumen 308
Cement 308
Other local material available 309
Key risks 309
Location of material sources 310
11 Potential for value engineering and innovative technologies 311
12 Economic and financial analysis 312
Economic analysis of the project 312
Financial analysis 312
13 Execution plan 314
Packaging 314
Bidding mode and timelines 314
Construction time and planning 314
14 Conclusions and recommendation 315
289
1. Introduction
The <MoRTH through State RCD(NH Wing), in the state of Jharkhand>proposes to

implement the <re> the development, maintenance and management of the <NH-xx> stretch
from <Origin> to <Destination> from chainage <aa km> to <bb km> into <proposed
improvement, xx lane road/ expressway etc.> under the NHDP Phase V programme. The
proposed project road has been selected to <primary reason for project- e.g. to improve
connectivity and ease congestion between aa bb>
<Consultant> was appointed in <mm/yyyy> to prepare the detailed project report for
the project road, and this executive summary covers is submitted along with the <draft/final>
detailed project report to cover the key aspects of the project.
<Any special circumstances or requests made by the Authority for the project that
affect the consultancy assignment e.g.: <Executive Engineer, N.H. Division, Deoghar>desired
to restructure project into two packages, bifurcating the project road at Betulnagar, this
report has been revised and resubmitted providing improvement proposals and bid
documents separately for the two stretches>
290
2. Project overview
As described earlier the project road lies on NH xx (previously NH yy) and connects
<orgin> with <destination>, passing through the states of <state 1, state 2>. The proposed
project alignment passess through <towns/junctions a, b, c, d> for a total length of <xx km>.
Figure 1: Location of project road
Key features of project
Table 1: Key features of project
Attributes Details
NH No Xx (old)
Yy (new)
Origin- Destination Origin-destination
Origin point Lat/long – destination point lat/long
Via towns Town 1, 2, 3, 4
Existing carriageway 2L (7.0m) over 80% of the road stretch with 4L (16.0m) in 20% of the
stretch in some urban locations
Service lanes and slip roads Service lanes of 2-4m width for 16 km, largely in urban areas
Shoulder 2L has paved shoulder of 1-2m width
Condition of existing pavement Good to fair
Right of way Typically 45 m along entire stretch
Land use along project road Predominant land use in the area is agricultural (60% on LHS, 50% on
RHS), with the rest being urban and forest area (20% on LHS, RHS)
Traffic on the stretch Largely commercial, with trucks accounting for 80% of vehicle volume
Toll infrastructure There are no toll plazas in the current stretch
291
Attributes Details
Terrain Primarily plain and rolling, passing through x settlements
Structures along stretch 69 structures- 3 ROBs, 7 major bridges, 2 flyovers, 9 minor bridges, 16
VUP/PUPs and 32 culverts
User amenities along stretch 32 bus shelters, 7 truck lay-byes, and 1 rest area
Key utilities in the proposed RoW 4 km 66 kV UG line with 3 crossings, 30in water main for 7.3 km
Forest Stretches along RoW Xx km of road from <point a> to <point b> crosses <type of forest><forest
name>
Rail crossings along RoW Railway LC no <x> at chainage yy on the <origin station> to <destination
station> rail line at railway chainage zz
Other clearance related aspects <please describe any other clearances that will be required for the
project>
292
Key plan of existing project stretch
Figure 2: Key plan of existing project road
293
3. Traffic demands on project road
Traffic volume surveys
For the purposes of traffic projections and lane design, <xx> individual sections of
road were considered:
Table 2: Traffic survey locations
Volume
Length
Section Chainages Count Remarks
(Kms)
Locations
Traffic volume surveys for the project road were < available from IHMCL for x
locations> and were carried out at <x> additional locations along the project road in the
month of <mm/yyyy>. The results are as follows:
Table 3: Results of traffic surveys conducted
Homogenous section 1 1 2
Chainage
Source of data
Bicycle
2 Wheeler
3 Wheeler
Tractor
Tractor with Trailer
2 Axle SCV
LMV 2 axle
LCV 2 Axle
2 Axle Truck or Bus
3 Axle Truck or Bus
Multi Axle Vehicles MAV
Oversized Vehicle OSV
Cycle
Earth Moving Equipment
294
AADT (in vehicles)
AADT (in PCUs)
Axle load survey
Axle load surveys were conducted at <x> locations using <xxxx> to understand the
actual load spectrum of commercial vehicles plying on the prject road. The results of the load
survey, were converted to Vehicle Damage Factor (VDF) using equivalency factors from <IRC
xx> for the purpose of MSA calculations
Table 4: Axle load survey results
Mode Section 1 Section 2 Section 2

Observed- Observed-
Observed- at
Recommended at chainage Recommended at chainage Recommended
chainage xx
xx xx
Traffic volume forecast
Traffic volume forecast was developed using the <xx> method and converted to
Million Standard Axles (MSA) for the purposes of pavement design. The cumulative load in
MSA for each section is given as under for various horizon years:
Table 5: Projected traffic load on project road in MSA

MSA In x+15 In x+30
Section LHS RHS LHS RHS
Turning movement surveys
Peak
Total Grade
SL. Existing Hour Peak Intersection
Location Volume separator
No. Chainage Volume Hour type
PCU proposed
PCU
295
Classified direction wise turning movement surveys were conducted at <x>
intersections to determine the need for re-design and addition of structure at the intersection
Table 6: Turning movement survey results
296
4. Pavement and corridor surveys
Pavement condition and distress seen
The overall pavement condition <description of overall pavement condition- e.g. from
poor to very poor, with high roughness and significant presence of potholes and raveling>
Table 7: Condition survey of existing pavement
Length affected, in Kms

Type of
distress Area Area Area Area Area
<=10 % 10 %-25 % 25 %-50 % 50 %-75% >75 %
Pavement composition
The existing pavement structure is a <rigid/flexible/inverted etc.> pavement

consisting of sub-grade and <x> additional layers. The summary of pavement composition
seen is as follows
Table 8: Composition of existing pavement
Granular course Xx
Bituminous course (mm)
Section (mm) (mm)
Min Max Min Max Min Max
Pavement strength
<xxx FWD/BBD> was carried out to test the strength of the existing pavement, and the
characteristic deflection values have been calculated for each homogeneous section of road to
enable design of an overlay for the road.
297
Table 9: Strength of existing pavement
Characteristic
Chainage Distance
Section deflection
Start End Km Mm
Sub-grade soil survey
Extensive review of available soil information and testing was done to understand the
sub-grade characteristics. Summary of soil investigation surveys is as follows:
Table 10: Soil investigation survey results
Attribute Results Comments
Table 11: Soil types observed
Soil type % of length Plasticity index Comments
298
5. Improvement proposals
Proposed alignment
The final alignment chosen for the project in consultation with <xx, yy> will <be along
current project road/ pass through xx, yy new towns- short description of alignment with
changes if any>.
Figure 3: Map showing proposed alignment of project road
Bypasses proposed
Given increasing urban traffic and congestion and the lack of available RoW in urban
areas through the project route, <x> urban areas are proposed to be by-passed in the
proposed project alignment
Table 12: Proposed by-passes along project length
Bypass plan
Urban area to
Start End Length Key driver for by-pass
be bypassed
chainage chainage proposed
Road geometry
The project road has been re-designed to accommodate speeds of <xx>, adopted as
per <standard or consultation with <MINISTRY OF ROAD TRANSPORT & HIGHWAYS, ACTING
THROUGH STATE RCD, JHARKHAND, REGIONAL OFFICE, MORTH>>. Enabling this higher
speed will require re-design and re-alignemnt of the road in certain sections given their
<description of poor geometry>.
Widening scheme
Basis traffic information available, level of service requirements and consultation

with <<MINISTRY OF ROAD TRANSPORT & HIGHWAYS, ACTING THROUGH STATE RCD,
JHARKHAND, REGIONAL OFFICE, MORTH>, local authorities etc.>, the following lane
configuration is adopted for the project road:
299
Table 13: Lane configuration planned for project road
Chainage Traffic
forecast Service
Section Start End Lane config. Comments
k PCUs in lanes
20xx
Basis availability of RoW and land acquisition constraints, a widening scheme has
been proposed that makes optimum use of existing ROW and minimizes need for land
acquisition in urban areas, a summary of which is given below:
Table 14: Summary of widening type proposed
Sl no Type of widening Length, Km
Pavement design
Design period, loading and pavement type
Using the projected traffic, VDF values,lane and directional distribution factors, the
design traffic loading used for the project is <xx to yy> MSA.
Through preliminary design and lifecycle comparisons, the <flexible/rigid/inverted>

type of pavement was chosen for construction with a design life of <xx> years as per
<IRC/MoRTH/<MINISTRY OF ROAD TRANSPORT & HIGHWAYS, ACTING THROUGH STATE
RCD, JHARKHAND, REGIONAL OFFICE, MORTH> standards/request> has been considered for
design.
Design sub-grade strength
Considering the soil investigations conducted in the prject road area, and the
availability of suitable soil in the region, the following sub-grade strength has been assumed
to vary from <xx%> to <yy%> for various sections of the highway
Pavement composition for new carriageway
The proposed pavement composition for the new sections carriageway basis
<standards>, subgrade strength and design traffic is:
300
Table 15: Proposed pavement composition
Sub-grade Pavement
Design Chainage Layer thickness (mm)
Section strength loading
Start End Min % CBR MSA GSB WMM DBM BC xx
Strengthening of existing pavement
The strengthening requirements for the existing pavement have been estimated fromt
eh deflection measurements and estimated traffic loadings. The designed overlay proposed is
as below:
Table 16: Overlay thickness required
Characteristic Overlay thickness (mm)

Chainage Distance
Section deflection
Start End Km Mm DBM Xx
Pavement design for service lanes
Pavement for service lanes is designed for MSA of xx-yy with a design CBR of ~xx%.
The composition for the <flexible/rigid> service lane pavement along the project corridor is
as follows:
Table 17: Pavement composition for service road
Layer Layer Thickness in mm
301
Design of structures
Along the project stretch, there are several bridges, culverts, under/overpasses and
flyovers. A summary of the total number and proposed additions is given in the table below
Table 18: Proposed improvement to structures along project road
Sl Construct in New
Structure Existing Dismantle Widen Reconstruct Total
No parallel construction
302
Intersections and grade separators
Based on the traffic and turning movement surveys conducted, <xx> junctions have
been identified for redesign or grade separation, the details of which are given below
Table 19: Proposed intersection improvement
SL. Existing Est total vol (k Est Peak HourVol

Location Improvement proposed
No. Chainage PCU) (k PCU)
Toll plazas
Based on the traffic surveys, O-D surveys and layout of project road, <xx> toll plazas
are proposed along the project road:
Table 20: Location of current and proposed toll plazas

Sl Existing Design Existing no of Proposed no
Location
No chainage chainage lanes of lanes
Wayside amenities proposed
<local discussions, discussions with authority, demand modelling etc.> was conducted
to locate various way-side amenities across the project road. A summary of the
improvements proposed is given below:
Table 21: Proposed user amenities along project stretch

Sl no Amenity type Current Proposed Comments
303
6. Environmental impact assessment
Impact and clearances needed
A environmental impact study was undertaken during the process of creating the
detailed project report to understand impact of the project road on the surrounding ecology
and environment. The project road is categorized as a category <xx> project by the MoEF and
as it is <xx km> in length, it <will/will not> require environmental clearances.
The proposed project <involves/does not involve> the acquisition of

forest/ecologically sensitive land, felling of trees and will impact wildlife habitat and will
hence require individual clearances for each. A summary of the environmental impact and
clearances required is provided below
Table 22: Environmental impact and clearances required
Sl No Impact type Description Clearance status
Cost of environmental mitigation
The Environmental Mitigation and Management Costs were developed based on the
estimation of resources required to implement the mitigation measures proposed and also
number of places where intervention is required. Environmental mitigation cost for the
proposed project is Rs. <xx> cr.
304
7. Social impact assessment and Land acquisition
Social impact assessment
The existing RoW (x-y m) is <adequate/ in adequate> for the proposed widening and
RoW requirements as required by <<MINISTRY OF ROAD TRANSPORT & HIGHWAYS,
ACTING THROUGH STATE RCD, JHARKHAND, REGIONAL OFFICE, MORTH>/Authority>. This
will lead to the additional acquisition of <xx>Ha across the states of <states1, 2>, affecting a
total of <yy> villages in <zz> districts. In addition to structures found to be encroaching the
current Row, the required acquisition is poised to affect <xx> residential and <yy> other
structures.
Preliminary interactions have been held with locals to understand their issues and
concerns and help communicate the project plan and its impact on them. The key concerns of
title and non-title holders centered around:
• <Key issues expressed over and above land being acquired, and compensation
norms>
Land acquisition requirements
The state and district wise details and status of land acquisition as on the date of
publishing of this report is as follows:
Table 23: Districtwise land acquisition requirements and status
Private land
Total land 3A done, 3D
Village and to be 3A pending 3D
State required pending
Chainage acquired (Ha) completed
(Ha) (Ha)
(Ha)
A total of <xx cr> is expected to be awarded for the acquisition of land required for
this project. The land acquisition process is underway with a total of <xx> CALAs appointed,
and 90% of land is expected to be in possession by <xx, 20xx>.
Key risks envisaged in land acquisition
Despite the best efforts of the consultant and various lad acquisition teams working to
complete land acquisition, it is envisaged that acquiring possession of the RoW for some
specific sections of the project road may prove to be difficult or be delayed inordinately. Such
potential risks are highlighted below:
• <Highlight any risks foreseen along with chainage and ha affected>
305
8. Utilities shifting and clearances
Utilities belonging to <x> user agencies have been identified that fall within the
project road ROW and will need to be shifted to enable road construction. Shifting proposals
have been submitted to the user agencies and initial estimates have been received from the
concerned agencies. The process of site inspection, review and revision of the proposals for
utilities shifting is in process.
<To enable better management of utilities and installation going forward, all utilities
are being shifted underground/into a utilitiy corridor/out of the road RoW/ utilities trench is
being planned as part of construction>
Utilities shifting estimates
Table 24: Key utilities shifting requirements
Sl Utility Chainage Ministry of Shifting Estimated Supervision % Current

No affected Road required cost status
Transport (INR cr)
&
Highways,
acting
through
state RCD,
Jharkhand,
Regional
Office,
MoRTH
Total cost of utilities shifting
The total cost of utilities shifting for all the utilities identified in the road RoW is
estimated to be <xx cr> with supervision charges of <yy cr> being paid as supervision charges
to the <z> concerned agencies.
306
9. Project cost estimates
The cost estimates for the project has been carried out based on detailed design, bill
of quantities, and the schedule of rates for <state/district/authority> of year <xx-yy>.
Table 25: Summary of project cost
No Item Amount in Cr Amount in %

Civil construction cost
1 Site clearance and dismantling
2 Earth Work
3 Base courses
4 Paving courses
5a Repair and rehabilitation of structures
5b Bridges
5c Culverts
5d PUP/VUP
5e Flyover and overpass
5f Drainage, protective works and other services
5g RE/toe walls
6 Junctions and interchanges
7 Toll plazas
8 User amenities
9 Traffic signs, road markings, other appurtenences
10 Miscellaneous
11 Maintenance of road during construction
A Total civil cost
12 Add contingencies @ x% on Z
B Estimated project cost
13 Construction supervision @ x% on Z
Ministry of Road Transport & Highways, acting through state
14 RCD, Jharkhand, Regional Office, MoRTH charges @ x%
on Z
15 Quality control changes @ x% on Z
16 Road safety cell audit charges @ x% on Z
17 Maintenance costs @ x% on Z
18 Escalation @ x% on Z
C Total project cost
19 R&R cost
20 Environment cost
21 Cost of shifting utilities
22 LA compensation cost
D Total capital cost
307
10. Material investigation
Material investigations were carried out to explore the availability and identify
sources of suitable material for the construction of the road.
<retain only relevant sections>
Borrow pits for soil
Material investigation of <xxx> locations indicates that soil suitable for embankment
(of CBR>xx% and density yy g/cc) and for sub-grade (CBR>xx% and density yy g/cc) is
available at an average lead of aa to bb km for the project stretch.
<include details on additional material sources like construction rubble, moorum etc>
Sand
Sand is available in <close proximity> of the project site. Test results show that xx of
yy sand sources satisfy the minimum requirement for use in the project.
<Include details of additional potential for sources such as pond bed desilting, other
excavation happening>
Gravel
Several quarries were identified for sourcing aggregates in the project zone. Xx of yy
quarries were found to be suitable for use in the construction of the road. <further details on
gravel available and suitability for construction>
Fly ash
Fly ash is available in close proximity of the project road due to the presence of <xx
steel plant/power plant>. Test results show that the available fly ash <satisfies/does not
satisfy> the minimum requirement of <specification> to use as <material for
embankment/cement mixture/other layers>. The fly ash available has density greater than xx
g/cc and shows an OCM of xx-yy%. <the fly ash located isnon plastic>
Bitumen
Bulk bitumen of the <required grades> is available <closest sources> with an average
lead of <xx km>. For the project road <grade> of bitumen has been proposed for <yy layer>
due to <reason> and <grade of bitumen> has been proposed for <zz layer> due to <reason>.
Cement
Bulk bitumen of the <required grades> is available <closest sources> with an average
lead of <xx km>. For the project road <grade> of bitumen has been proposed for <yy layer>
due to <reason> and <grade of bitumen> has been proposed for <zz layer> due to <reason>.
308
Other local material available
Details of other local material available for construction
Table 26: Locally available and alternative materials
Sl No Material Source
Key risks
Despite the best efforts of the consultant, there continue to be some materials and
sections of the project road where material will have to brought from significant leads.
Table 27: Key risks envisaged in material procurement
Sl No Chainage Material Closest source
309
Location of material sources
Figure 4:Key plan showing location of potential borrow pits tested
310
11. Potential for value engineering and innovative technologies
Throughout the detailed design of the project, several opportunities for value
engineering and introduction of new technology were explored that will help in reducing the
cost of the project or increase quality and longevity of project road. Approval of these
elements as part of the construction design and suitable instructions to all stakeholders of the
project can help significantly lower the projected cost of construction.
A summary of these opportunities is provided here.
Table 28: Key value engineering opportunities identified
Sl
Value engineering opportunity Potential impact
No
1 Use of inverted pavement with a cement stabilized 40% reduction in layer thickness
based and granular material in the base layer and ~15% reduction in TPC
311
12. Economic and financial analysis
Economic analysis of the project
The EIRR and NPV of the project has been carried out using <model/software> under
multiple scenarios, and the project returns <justify/do not justify> construction given an
EIRR of xx in the best case and yy in the worst case.
The various sensitivity scenarios considered were as follows:
0. Base case: Base cost and base benefits
1. Sensitivity 1: Base cost plus xx% and base benefits
2. Sensitivity 2: Xx
3. Sensitivity 3: Xx
The results of the base case and sensitivity analysis are presented below:
Table 29: Economic return analysis
RUCS HDM 4
Option Sensitivity Case NPV (in million NPV (in million
EIRR (in %) EIRR (in %)
Rs.) Rs.)
Base Case 0
Sensitivity 1
With time
Sensitivity 2
Sensitivity 3
Base Case 0
Sensitivity 1
Without time
Sensitivity 2
Sensitivity 3
Financial analysis
Potential for toll revenue
The projected tollable traffic basis traffic survey and forecasts at the <xx> toll plazas
suggested in year <xx> is given below
Table 30: Tollable traffic on project stretch
Toll Plaza
Traffic type
Bicycle
312
2 Wheeler
3 Wheeler
Tractor
Tractor with Trailer
2 Axle SCV
LMV 2 axle
LCV 2 Axle
2 Axle Truck or Bus
3 Axle Truck or Bus
Multi Axle Vehicles MAV
Oversized Vehicle OSV
Earth Moving Equipment
AADT (in vehicles)
Results of financial analysis
With the most likely traffic scenario and assumed costs of construction, maintenance,
financing and tolling over the period of the project, the return on equity at various periods of
concession was calculated. Equity IRR for this project will pass <15%> in year <x> of this
project, hence it <is/is not> possible to bid the project
Figure 5: Equity IRR with increasing concession period for project road
313
13. Execution plan
In consultation with <MINISTRY OF ROAD TRANSPORT & HIGHWAYS, ACTING

THROUGH STATE RCD, JHARKHAND, REGIONAL OFFICE, MORTH>, it is proposed to complete
the proposed project road in a period of <xx> months. Planning for the project packaging,
bidding process and construction was conducted as a part of this project.
Packaging
Given the length of the project, the entire project is planned to be bid out in <xx>
packages with <yy> packages.
<include table of package details if more than 1 package>
Bidding mode and timelines
The authority has proposed to initiate bidding of the project under <bot/epc/ham>
mode <with a grant/premium of xx %>. The tentative timeline for this is:
• Submission of bid documents to authority dd/mmm/yyyy

• Review and finalization of documents dd/mmm/yyyy
• Launch of tender dd/mmm/yyyy
• Tender close date dd/mmm/yyyy
• Tentative date for award of project dd/mmm/yyyy
Construction time and planning
Upon reviewing the improvements planned and in consultation with <MoRTH/RCD>,

the design and construction period for this project has been arrived at <xx> months from the
date of appointment of the contractor/concessionaire. To enable this construction schedule, a
detailed construction plan and timeline has been included in the detailed project report. This
also includes a traffic management and lane closure plan for the period of construction.
314
14. Conclusions and recommendation
The <expansion/rehabilitation> of the project road from <source> to <destination>,

chainage <a> to <b> on NH <x> in the states of <state 1, state 2> to <n> lane configuration is
recommended for implementation by <MINISTRY OF ROAD TRANSPORT & HIGHWAYS,
ACTING THROUGH STATE RCD, JHARKHAND, REGIONAL OFFICE, MORTH> as the project is
likely to <1 line justification/ need of project: provide much needed connectivity/improve
connectivity/provide higher level of service/rehabilitate the road etc, is needed urgently>.
The project as envisaged is economically viable with an estimated EIRR >12%. The
project with a 30 year concession period is expected to return an equity IRR of <xx%> with
<yy%><grant/premium> and is hence recommended for implementation in the
<BOT/EPC/HAM> mode.
Table 31: Salient features and key financial aspects of the project road a
Project road
Project road length Xx km
Connecting <origin>- <destination>
On national highway NH No
Proposed features Current road Proposed
Lanes 2 4
Bypasses proposed - 5
Major junctions 5 5
Minor Junctions 18 18
Grade separated interchanges 1 4
Major Bridges 4 6
Minor Bridges 19 21
ROBs 1 3
Culverts 120 200
Vehicle/Pedestrian under/overpasses 16 25
Service roads (kms) 14 32
Slip roads (kms) 8 9
Toll plazas (no) - 2
Bus bays (no) 4 15
Truck lay-byes (no) 2 8
Rest areas (no) 2 6
Financial implications INR Cr/%
Total capital cost 1595
Total project cost 1486
Civil construction cost (incl. contingency) 1249
315
Preconstruction expenses 110
Land acquisition 40
Utilities shifting 30
Rehabilitiation and resettlement costs 20
Other pre-construction expenses 20
Implementation mode proposed BOT (Toll)
Total project cost 1486
Concession period 18 years
<Authority> support (Grant/Premium) 18%
Estimated NPV 50
Project IRR 12%
Equity IRR 15%
316
Appendix-IX
317
318
319
320
321
322

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(Ministry of Road Transport & Highways)

Consultancy Services for <DPR Preparation for widening to 2-Lane with

REQUEST FOR PROPOSAL (RFP)

Sl. No. Content Page No.

2 Letter of Invitation 3-16

3 Annex -I : Details of the Proposed Stretch 17

4 Annex-II : Procedure of Assessment of Least Cost to<Ministry of Road Transport 18-22

6 Appendix - I : Terms of Reference 31-98

7 Supplement -I: Additional Requirements for Hill Roads 99-102

8 Supplement - II: Additional Requirements for Bridges 103-104

9 Supplement - III : Additional requirement for safety audit 105-108

10 Enclosure - I : Manning Schedule 109-110

11 Enclosure - II : Qualification Requirements of Key Personnel 111-122

14 Appendix – II : Formats for Eligibility 130-134

15 Appendix - III : Formats for Technical Proposals 135-147

16 Appendix - IV: Formats for Financial Proposals 148-158

17 Appendix - V: Detailed Evaluation Criteria 159-186

18 Appendix - VI: Draft Contract Agreement 187-230

Consultancy Services for DPR Preparation for widening to 2-Lane

2 Cost of document (Rs.) Copy of online receipt of Non-refundable fee of Rs.10,000/-

Note:- Further details can be seen on website https;//eprocure.gov.in

NOTICE INVITING TENDER (NIT)

3. The RFP has also been uploaded on “INFRACON” (www.infracon.nic.in). As such

6. The following schedule is to be followed for this assignment:

i) Deadline for downloading of bid: <3:00PM, 20.09.2024>

National Highway Division Deoghar

The<Executive Engineer, N.H. Division, Deoghar>invites Proposals (the

Financial proposal for each package are to be submitted separately. Financial

Theconsultants shall submit proposals either in sole capacity or in JV or in

The proposals must be properly signed as detailed below:

i. by the proprietor in case of a proprietary firm

iv. by the authorized representative in case of Joint Venture.

In case a Joint Venture/Association of firms, the proposal shall be accompanied by a

i. Date and place of signing

iv. Delineation of duties/ responsibilities and scope of work to be undertaken by each

vi. The authorized representative of the joint venture/Associationshall give a Letter of

Consultants requiring a clarification of the documents must notify the Client, in

The proposal must be prepared in three parts viz.

Part 1: Proof of eligibility

Document in support of proof of eligibility

(i) Forwarding letter for Proof of Eligibility in the Form-E1.

The above details are to be submitted through INFRACON only.

The above details are to be submitted through INFRACON only.

Total assignment period is as indicated in the enclosed TOR. A manning schedule in

The above details are to be submitted through INFRACON only.

(a). Pavement Investigation

[Team Leader cum SeniorBridge Engineer, Highway cum Pavement Engineer,

CVs of Key Persons:

*This is to be modified as per project requirement.

xii. In case a firm is proposing key personnel from educational/research institutions, a

The technical proposal must not include any financial information.

Costs shall be expressed in Indian Rupees in case of domestic as well as for

Consultants are required to charge only rental of equipments/ software(s) use so as

The proposal must contain no interlineations or overwriting except as necessary to

Stage I- Proof of Eligibility

The proposals would be evaluated by a Committee constituted by<Executive Engineer,

i) The proposal is accompanied by Document fee

iii) The firms(s) have required experience

iv) The firms(s) have required turnover