Tendernotice - 1 - 2024-11-29T163345.544
Tendernotice - 1 - 2024-11-29T163345.544
Tendernotice - 1 - 2024-11-29T163345.544
Online tenders on percentage rates basis (rate should be quoted in words as well as in figures) are
invited from the contractors enlisted only in the appropriate class with the CPWD/MES/P&T/Railways
or working contractor of Central University in NCR in two bid system for “Provision of Drinking
Water Supply net work for Mujeeb Bagh Staff Quarters at Jamia Millia Islamia.” Manual bids
shall not be accepted.
4. Not more than one tender shall be submitted by one contractor or contractors having business
relationship. Under no circumstances will father and his son(s) or other close relation who have
allowed to tender for the same contract as separate competitors. A breach of this condition will
render the tender of both parties liable to rejection.
5. Bidder who has downloaded the tender from the Central Public Procurement Portal (CPPP)
website:https://eprocure.gov.in/eprocure/app,https://eprocure.gov.in/eprocure/app shall not
temper/modify the tender form including downloaded price bid template in any manner. In case
if the same is found to be tempered /modified in any manner, tender will be completely rejected
and EMD would be forfeited and Bidder is liable to be banned from doing business with JMIU.
6. Bidder must have successfully completed at least three similar works each costing not less than
the amount equal to 40% of the estimated cost, or have completed two similar works each
costing not less than the amount equal to 60% of the estimated cost or have completed one
similar work costing not less than the amount equal to 80% of the estimated cost of the work
for which the tender is to be invited, during last seven years.
7. Bids will be opened as per date/time as mentioned in the Tender Critical Date Sheet. After
online opening of Technical-Bid the results of their qualification as well Price-Bid opening will
be intimated later. Jamia Millia Islamia reserves the right to reject the lowest tender, any other
tender or all the tenders without assigning any reason.
Copy to:
1. The Bidder / Contractors should have registration in the appropriate class with the
CPWD/MES/P&T/Railways or working contractor of Central University in NCR.
i) PAN Number
v) ESIC Registration
vii) Power of attorney / Authority letter in case person other than the bidder has signed the
tender documents
4. Technical bid, price bid and undertaking form should be duly filled in and signed.
5. The bidder should upload the signed and scanned copies of all the documents during online bid
submission.
6. The bidder/ contractor should submit the Tender fee and Earnest Money Deposit as per the
details given in the NIT.
7. The bidder/ contractor should submit the Performance Certificate of successfully completed
works in last seven years as per the details given in the NIT.
Dear Sir/Madam,
1. I submit the Price bid for ___________________ and related activities as
envisaged in the Bid document.
2. I have thoroughly examined and understood all the terms and conditions as
contained in the Bid document, and agree to abide by them.__
3. I offer to work at the rates as indicated in the price Bid, BOQ inclusive of all
applicable taxes.
Yours Faithfully
Signature of the Authorized Representative
Instructions for Online Bid Submission:
The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using
valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in
registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting
their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link
“Online bidder Enrollment” on the CPP Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been
provided to the bidders. Bidders can use “My Space” or ‘’Other Important Documents’’ area
available to them to upload such documents. These documents may be directly submitted
from the “My Space” area while submitting a bid, and need not be uploaded again and again.
This will lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee and EMD as
applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender document. The
original should be posted/couriered/given in person to the concerned official, latest by the
last date of bid submission or as specified in the tender documents. The details of the
DD/any other accepted instrument, physically sent, should tally with the details available in
the scanned copy and the data entered during bid submission time. Otherwise the uploaded
bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a
standard BoQ format with the tender document, then the same is to be downloaded and to
be filled by all the bidders. Bidders are required to download the BoQ file, open it and
complete the white coloured (unprotected) cells with their respective financial quotes and
other details (such as name of the bidder). No other cells should be changed. Once the
details have been completed, the bidder should save it and submit it online, without
changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be
rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done. Any bid document that is uploaded to the server is
subjected to symmetric encryption using a system generated symmetric key. Further this
key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall,
the uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
7) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
8) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid Submission”
in the portal), the portal will give a successful bid submission message & a bid summary will
be displayed with the bid no. and the date & time of submission of the bid with all other
relevant details.
9) The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to CPP Portal
in general may be directed to the 24x7 CPP Portal Helpdesk.
Number: 0120-4200462, 0120-4001002,
E-Mail: support-eproc[at]nic[dot]in
3) For Tender related Query may please contact:
Tel: 26981717#1605, 1604
****
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head)
Date:
To,
______________________
______________________
______________________
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
To be signed by the bidder and same signatory competent / authorized to sign the
relevant contract on behalf of Jamia Millia Islamia.
INTEGRITY AGREEMENT
BETWEEN
President of India represented through the Registrar, Jamia Millia Islamia, Jamia
Nagar, New Delhi-110025, hereinafter referred as Principal/Owner
AND
Mr. Mohammad Yasin through M/s Hi-Tech Graphics F-28/3, Okhla Industrial Area, Phase-II,
New Delhi-110020, hereinafter referred to Bidder/Contractor
Preamble
WHEREAS the Principal / Owner has floated the Tender (NIT No-09/CDOE/RO/JMI/2023-24)
and intends to award, under laid down organizational procedure, contract for Supply and Printing of
Study Learning Material for Centre for Distance and Online Education.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land,
rules, regulations, economic use of resources and of fairness/transparency in its relation with its
Bidder(s) and Contractor(s).
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into this
Integrity Agreement (hereinafter referred to as "Integrity Pact" or "Pact"), the terms and conditions of
which shall also be read as integralpart and parcel of the Tender/Bid documents and Contract between
the parties.
NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the parties hereby
agree as follows and this Pact witnesses as under:
(1) The Principal/Owner commits itself to take all measures necessary to prevent corruption and to observe the
following principles:
(a) No employee of the Principal/Owner, personally or through any of his/her family members, will in
connection with the Tender, or the execution of the Contract, demand, take a promise for or accept, for self
or third person, any material or immaterial benefit which the person is not legally entitled to.
(b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity and reason. The
Principal/Owner will, in particular, before and during the Tender process, provide to all Bidder(s) the same
information and will not provide to any Bidder(s) confidential / additional information through which
the Bidder(s) could obtain an advantage in relation to the Tender process or the Contract execution.
(c) The Principal/Owner shall endeavour to exclude from the Tender process any person, whose conduct in the
past has been of biased nature.
(2) If the Principal/Owner obtains information on the conduct of any of its employees which is a criminal offence under
the Indian Penal code (IPC)/Prevention of Corruption Act, 1988 (PC Act) or is in violation of the principles herein
mentioned or if there be a substantive suspicion in this regard, the Principal/Owner will inform the Chief
Vigilance Officer and in addition can also initiate disciplinary actions as per its internal laid down policies
and procedures.
Article 2: Commitment of the Bidder(s)/Contractor(s)
1. It is required that each Bidder/Contractor (including their respective officers, employees and agents) adhereto the
highest ethical standards, and report to the Government / Department all suspected acts of fraud or corruption or
Coercion or Collusion of which it has knowledge or becomes aware, during the tendering process and throughout
the negotiation or award of a contract.
2. The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent corruption. He commits himself
to observe the following principles during his participation in the Tender process and during the Contract
execution:
(a) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm, offer, promise or give to
any of the Principal/Owner's employees involved in the Tender process or execution of the Contract or to any
third person any material or other benefit which he/she is not legally entitled to, in order to obtain in
exchange any advantage of any kind whatsoever during the Tender process or during the execution of the
Contract.
(b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed agreement or
understanding, whether formal or informal. This applies in particular to prices, specifications, certifications,
subsidiary contracts, submission or non-submission of bids or any other actions torestrict competitiveness
or to cartelize in the bidding process.
(c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC Act. Further the
Bidder(s)/ Contract(s) will not use improperly, (for the purpose of competition or personal gain), or pass on
to others, any information or documents provided by the Principal/Owner as part of the business relationship,
regarding plans, technical proposals and business details, including information contained or transmitted
electronically.
(d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses of agents/
representatives in India, if any. Similarly Bidder(s)/Contractor(s) of Indian Nationality shall disclose
names and addresses of foreign agents/representatives, if any. Either the Indian agent on
behalf of the foreign principal or the foreign principal directly could bid in a tender but not
both. Further, in cases where an agent participate in a tender on behalf of one
manufacturer, he shall not be allowed to quote on behalf of another manufacturer along
with the first manufacturer in a subsequent/parallel tender for the same item.
(e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all payments he has made, is
committed to or intends to make to agents, brokers or any other intermediaries in connection with the
award of the Contract.
3. The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined above or be an accessory to
such offences.
4. The Bidder(s)/Contractor(s) will not, directly or through any other person or firm indulge in fraudulent practice
means a willful misrepresentation or omission of facts or submission of fake/forged documents in order to induce
public official to act in reliance thereof, with the purpose of obtaining unjust advantage by or causing damage to
justified interest of others and/or to influence the procurement process to the detriment of the Government interests.
5. The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use Coercive Practices (means the
act of obtaining something, compelling an action or influencing a decision through intimidation, threat or the use of
force directly or indirectly, where potential or actual injury may befall upon a person, his/ her reputation or property
to influence their participation in the tendering process).
Article 3: Consequences of Breach
Without prejudice to any rights that may be available to the Principal/Owner under law or the
Contract or its established policies and laid down procedures, the Principal/Owner shall have the
following rights in case of breach of this Integrity Pact by the Bidder(s)/Contractor(s) and the
Bidder/ Contractor accepts and undertakes to respect and uphold the Principal/Owner's absolute
right:
1. If the Bidder(s)/Contractor(s), either before award or during execution of Contract has committed a transgression
through a violation of Article 2 above or in any other form, such as to put his reliability or credibility in
question, the Principal/Owner after giving 14 days notice to the contractor shall have powers to disqualify the
Bidder(s)/Contractor(s) from the Tender process or terminate/determine the Contract, if already executed or exclude
the Bidder/Contractor from future contract award processes. The imposition and duration of the exclusion will be
determined by the severity of transgression and determined by the Principal/Owner. Such exclusion may be forever
or for a limited period as decided by the Principal/Owner.
2. Forfeiture of EMD/Performance Guarantee/Security Deposit: If the Principal/Owner has disqualified the Bidder(s)from
the Tender process prior to the award of the Contract or terminated/determined the Contract or has accrued the
right to terminate/determine the Contract according to Article 3(1), the Principal/Owner apart from exercising
any legal rights that may have accrued to the Principal/Owner, may in its considered opinion forfeit the entire
amount of Earnest Money Deposit, Performance Guarantee and Security Deposit of the Bidder/Contractor.
3. Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder or Contractor, or of an
employee or a representative or an associate of a Bidder or Contractor which constitutes corruption within the
meaning of IPC Act, or if the Principal/Owner has substantive suspicion in this regard, the Principal/Owner will
inform the same to law enforcing agencies for further investigation.
This Pact begins when both the parties have legally signed it. It expires for the Contractor/Vendor 12 months after
the completion of work under the contract or till the continuation of defect liability period, whichever is more and
for all other bidders, till the Contract has been awarded.
If any claim is made/lodged during the time, the same shall be binding and continue to be valid
despite the lapse of this Pacts as specified above, unless it is discharged/determined by the
Competent Authority, CPWD.
Article 7- Other Provisions
1. This Pact is subject to Indian Law, place of performance and jurisdiction is the Head quarters of the Division of
the Principal/Owner, who has floated the Tender.
2. Changes and supplements need to be made in writing. Side agreements have not been made.
3. If the Contractor is a partnership or a consortium, this Pact must be signed by all the partners or by one or more
partner holding power of attorney signed by all partners and consortium members. In case of a Company, the Pact
must be signed by a representative duly authorized by board resolution.
4. Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact remains valid. In
this case, the parties will strive to come to an agreement to their original intensions.
5. It is agreed term and condition that any dispute or difference arising between the parties with regard to the terms of
this Integrity Agreement / Pact, any action taken by the Owner/Principal in accordance with this Integrity
Agreement/ Pact or interpretation thereof shall not be subject to arbitration.
IN WITNESS WHEREOF the parties have signed and executed this Integrity Pact at the place
and date first above mentioned in the presence of following witnesses:
(For and on behalf of Principal/Owner)
WITNESSES:
1 ............................................
(Signature, name and address)
2 ............................................
(Signature, name and address)