Bartolome v. Republic
Bartolome v. Republic
Bartolome v. Republic
DECISION
CAGUIOA, J : p
This is a petition for review on certiorari (Petition) under Rule 45 of the Rules of
Court (Rules) assailing the April 26, 2018 Decision 1 and November 26, 2018
Resolution 2 of the Court of Appeals (CA) in CA-G.R. CV. No. 106384. The CA Decision
denied the appeal and affirmed the October 21, 2015 Decision of Branch 258, Regional
Trial Court of Parañaque City (RTC) in S.P. Proc. Case No. 14-0100, which denied
petitioner's petition for change of name under Rule 103 of the Rules of Court for failure
to exhaust administrative remedies, insufficiency of evidence, and improper venue.
After trial, the RTC denied the petition for failure to exhaust administrative
remedies, insufficiency of evidence, and improper venue. 11
As regards petitioner's first name, the RTC held that petitioner availed of the
wrong procedure. The RTC explained that a petition for change of first name should
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have been filed in accordance with Republic Act (R.A.) 9048, 12 which vested the power
and authority to entertain petitions for change of first name with the city or municipal
registrar or consul general concerned. 13
As regards the prayer for correction of petitioner's surname, the RTC denied the
petition for improper venue. 14 The RTC held that the Regional Trial Court of Manila
where the corresponding civil registry is located was the proper venue, pursuant to
Section 1, Rule 108 of the Rules of Court. 15
In either case, the RTC found that the evidence adduced was not sufficient to
support petitioner's claim that he had been habitually and continuously using the name
'Ruben C. Bartolome' since childhood. 16
Petitioner thus appealed to the CA, claiming that Rule 103 was the applicable
remedy. 17
The CA denied the appeal. The CA noted that petitioner was seeking to change
his first name and to correct his surname as indicated in his birth certificate. 18 Thus, the
CA held that petitioner should have filed a petition for the correction of entries in his
birth certificate under R.A. 9048, 19 instead of a Rule 103 petition for change of name.
The CA likewise held that petitioner failed to adduce sufficient evidence to show that his
father and his siblings' last name was actually spelled "Bartolome." 20
Petitioner filed a motion for reconsideration, which the CA denied.
Hence, petitioner filed the instant Petition insisting that Rule 103 is the proper
remedy. 21 Petitioner argues that, contrary to the ruling of the CA, R.A. 9048 covers
changes in the "first name or nickname [only]" 22 and does not cover petitions to "correct
[his] surname." 23 Thus, petitioner claims that it would be "splitting [his] cause of action"
if he were compelled to file separate petitions for change of name and correction of
entries.
In its Comment, the OSG argued that the CA correctly denied the appeal. 24 The
OSG claims that petitioner should have first filed a petition before the local civil registrar
pursuant to R.A. 9048 in order to change his first name and to correct the spelling of his
last name. 25 The OSG claims that there was no splitting of cause of action as both
reliefs are covered by R.A. 9048. 26
Issue
The Petition lacks merit. The CA and the OSG correctly found that the
administrative proceeding under R.A. 9048 applies to all corrections sought in the
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instant case.
Application of Rules 103 and 108 in
relation to R.A. 9048, as amended by
R.A. 10172
In Republic v. Gallo , 27 the Court outlined the difference between Rule 103 and
Rule 108 of the Rules and the effects brought about by the enactment of R.A. 9048 as
amended by R.A. 10172, 28 on the aforementioned rules. The Court explained:
Names are labels for one's identity. They facilitate social interaction,
including the allocation of rights and determination of liabilities. It is for this
reason that the State has an interest in one's name.
The name through which one is known is generally, however, not chosen
by the individual who bears it. Rather, it is chosen by one's parents. In this
sense, the choice of one's name is not a product of the exercise of autonomy of
the individual to whom it refers.
In view of the State's interest in names as markers of one's identity, the
law requires that these labels be registered. Understandably, in some cases,
the names so registered or other aspects of one's identity that pertain to one's
name are not reflected with accuracy in the Certificate of Live Birth filed with
the civil registrar.
Changes to one's name, therefore, can be the result of either one of two
(2) motives. The first, as an exercise of one's autonomy, is to change the
appellation that one was given for various reasons. The other is not an exercise
to change the label that was given to a person; it is simply to correct the data as
it was recorded in the Civil Registry.
xxx xxx xxx
Under Article 407 of the Civil Code, the books in the Civil Register
include "acts, events and judicial decrees concerning the civil status of
persons," which are prima facie evidence of the facts stated there.
Entries in the register include births, marriages, deaths, legal
separations, annulments of marriage, judgments declaring marriages void from
the beginning, legitimations, adoptions, acknowledgments of natural children,
naturalization, loss or recovery of citizenship, civil interdiction, judicial
determination of filiation, voluntary emancipation of a minor, and changes of
name.
As stated, the governing law on changes of first name [and correction of
clerical and typographical errors in the civil register] is currently Republic Act
No. 10172, which amended Republic Act No. 9048. Prior to these laws, the
controlling provisions on changes or corrections of name were Articles 376 and
412 of the Civil Code.
Article 376 states the need for judicial authority before any person can
change his or her name. On the other hand, Article 412 provides that judicial
authority is also necessary before any entry in the civil register may be changed
or corrected.
Under the old rules, a person would have to file an action in court under
Rule 103 for substantial changes in the given name or surname provided they
fall under any of the valid reasons recognized by law, or Rule 108 for
corrections of clerical errors.
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xxx xxx xxx
Applying Article 412 of the Civil Code, a person desiring to change his or
her name altogether must file a petition under Rule 103 with the Regional Trial
Court, which will then issue an order setting a hearing date and directing the
order's publication in a newspaper of general circulation. After finding that there
is proper and reasonable cause to change his or her name, the Regional Trial
Court may grant the petition and order its entry in the civil register.
On the other hand, Rule 108 applies when the person is seeking to
correct clerical and innocuous mistakes in his or her documents with the civil
register. It also governs the correction of substantial errors in the entry of the
information enumerated in Section 2 of this Rule and those affecting the civil
status, citizenship, and nationality of a person. The proceedings under this rule
may either be summary, if the correction pertains to clerical mistakes, or
adversary, if it pertains to substantial errors.
xxx xxx xxx
Following the procedure in Rule 103, Rule 108 also requires a petition to
be filed before the Regional Trial Court. The trial court then sets a hearing and
directs the publication of its order in a newspaper of general circulation in the
province. After the hearing, the trial court may grant or dismiss the petition and
serve a copy of its judgment to the Civil Registrar.
Mercadera clarified the applications of Article 376 and Rule 103, and of
Article 412 and Rule 108, thus:
The "change of name" contemplated under Article 376 and
Rule 103 must not be confused with Article 412 and Rule 108. A
change of one's name under Rule 103 can be granted, only on
grounds provided by law. In order to justify a request for change
of name, there must be a proper and compelling reason for the
change and proof that the person requesting will be prejudiced by
the use of his official name. To assess the sufficiency of the
grounds invoked therefor, there must be adversarial proceedings.
In petitions for correction, only clerical, spelling,
typographical and other innocuous errors in the civil registry may
be raised. Considering that the enumeration in Section 2, Rule
108 also includes "changes of name," the correction of a patently
misspelled name is covered by Rule 108. Suffice it to say, not all
alterations allowed in one's name are confined under Rule 103.
Corrections for clerical errors may be set right under Rule 108.
This rule in "names," however, does not operate to entirely
limit Rule 108 to the correction of clerical errors in civil registry
entries by way of a summary proceeding. As explained above,
Republic v. Valencia is the authority for allowing substantial errors
in other entries like citizenship, civil status, and paternity, to be
corrected using Rule 108 provided there is an adversary
proceeding. "After all, the role of the Court under Rule 108 is to
ascertain the truths about the facts recorded therein." x x x
However, Republic Act No. 9048 amended Articles 376 and 412 of the
Civil Code, effectively removing clerical errors and changes of the name outside
the ambit of Rule 108 and putting them under the jurisdiction of the civil
registrar.
In Silverio v. Republic:
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The State has an interest in the names borne by individuals
and entities for purposes of identification. A change of name is a
privilege, not a right. Petitions for change of name are controlled
by statutes. In this connection, Article 376 of the Civil Code
provides:
ART. 376. No person can change his name or
surname without judicial authority.
This Civil Code provision was amended by RA 9048
(Clerical Error Law) x x x
xxx xxx xxx
RA 9048 now governs the change of first name. It vests
the power and authority to entertain petitions for change of first
name to the city or municipal civil registrar or consul general
concerned. Under the law, therefore, jurisdiction over applications
for change of first name is now primarily lodged with the
aforementioned administrative officers. The intent and effect of
the law is to exclude the change of first name from the coverage
of Rules 103 (Change of Name) and 108 (Cancellation or
Correction of Entries in the Civil Registry) of the Rules of Court,
until and unless an administrative petition for change of name is
first filed and subsequently denied. It likewise lays down the
corresponding venue, form and procedure. In sum, the remedy
and the proceedings regulating change of first name are primarily
administrative in nature, not judicial. x x x
In Republic v. Cagandahan:
The determination of a person's sex appearing in his birth
certificate is a legal issue and the court must look to the statutes.
In this connection, Article 412 of the Civil Code provides:
ART. 412. No entry in a civil register shall be
changed or corrected without a judicial order.
Together with Article 376 of the Civil Code, this provision
was amended by Republic Act No. 9048 in so far as clerical or
typographical errors are involved. The correction or change of
such matters can now be made through administrative
proceedings and without the need for a judicial order. In effect,
Rep. Act No. 9048 removed from the ambit of Rule 108 of the
Rules of Court the correction of such errors. Rule 108 now
applies only to substantial changes and corrections in entries in
the civil register. x x x
In Republic v. Sali:
The petition for change of first name may be allowed,
among other grounds, if the new first name has been habitually
and continuously used by the petitioner and he or she has been
publicly known by that first name in the community. The local city
or municipal civil registrar or consul general has the primary
jurisdiction to entertain the petition. It is only when such petition is
denied that a petitioner may either appeal to the civil registrar
general or file the appropriate petition with the proper court. x x x
Republic Act No. 9048 also dispensed with the need for judicial
proceedings in case of any clerical or typographical mistakes in the civil register
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or changes in first names or nicknames.
xxx xxx xxx
Thus, a person may now change his or herfirst name or correct clerical
errors in his or her name through administrative proceedings. Rules 103 and
108 only apply if the administrative petition has been filed and later denied.
In 2012, Republic Act No. 9048 was amended by Republic Act No.
10172.
In addition to the change of the first name, the day and month of birth,
and the sex of a person may now be changed without judicial proceedings.
Republic Act No. 10172 clarifies that these changes may now be
administratively corrected where it is patently clear that there is a clerical or
typographical mistake in the entry. It may be changed by filing a subscribed and
sworn affidavit with the local civil registry office of the city or municipality where
the record being sought to be corrected or changed is kept. 29
The foregoing rules may be summarized as follows:
1. A person seeking 1) to change his or her first name, 2) to correct clerical
or typographical errors in the civil register, 3) to change/correct the day and/or month of
his or her date of birth, and/or 4) to change/correct his or her sex, where it is patently
clear that there was a clerical or typographical error or mistake, must first file a verified
petition with the local civil registry office of the city or municipality where the record
being sought to be corrected or changed is kept, in accordance with the administrative
proceeding provided under R.A. 9048 30 in relation to R.A. 10172. 31 A person may only
avail of the appropriate judicial remedies under Rule 103 or Rule 108 in the
aforementioned entries after the petition in the administrative proceedings is filed and
later denied.
2. A person seeking 1) to change his or her surname or 2) to change both his
or her first name and surname may file a petition for change of name under Rule 103,
provided that the jurisprudential grounds 32 discussed in Republic v. Hernandez 33 are
present.
3. A person seeking substantial cancellations or corrections of entries 34 in
the civil registry may file a petition for cancellation or correction of entries under Rule
108. As discussed in Lee v. Court of Appeals 35 and more recently, in Republic v.
Cagandahan, 36 R.A. 9048 "removed from the ambit of Rule 108 of the Rules of Court
the correction of such errors. Rule 108 now applies only to substantial changes and
corrections in entries in the civil register."
In the instant case, petitioner seeks to change his first name, to include his
middle, and to correct the spelling of his surname, 37 i.e., from "Feliciano Bartholome"
as stated in his birth certificate to "Ruben Cruz Bartolome."
The Court agrees with the CA and the OSG that the aforementioned changes and
corrections are covered by Section 1 of R.A. 9048 as amended by R.A. 10172, which
provides:
Section 1. Authority to Correct Clerical or Typographical Error and
Change of First Name or Nickname. — No entry in a civil register shall be
changed or corrected without a judicial order, except for clerical or
typographical errors and change of first name or nickname, the day and month
in the date of birth or sex of a person where it is patently clear that there was a
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clerical or typographical error or mistake in the entry, which can be corrected or
changed by the concerned city or municipal civil registrar or consul general in
accordance with the provisions of this Act and its implementing rules and
regulations. (Underscoring supplied)
The change of petitioner's first name
is covered by R.A. 9048, as amended
While the grounds for change of name under Rule 103 are found in
jurisprudence, the grounds for change of first name or nickname are expressly provided
in R.A. 9048, Section 4, viz.:
SECTION 4. Grounds for Change of First Name or Nickname. —
The petition for change of first name or nickname may be allowed in any of the
following cases:
(1) The petitioner finds the first name or nickname to be ridiculous,
tainted with dishonor or extremely difficult to write or pronounce;
(2) The new first name or nickname has been habitually and
continuously used by the petitioner and he has been publicly known by that first
name or nickname in the community; or
(3) The change will avoid confusion.
In Republic v. Sali, 38 the Court held that a change of therein respondent Lorena
Omapas Sali's first name from "Dorothy" to "Lorena" was primarily administrative in
nature and should be filed under the procedure provided in R.A. 9048. 39
In the instant case, petitioner seeks to change his first name from " Feliciano" to
"Ruben," on the ground that he has been using the latter since childhood. 40 Contrary to
petitioner's claims therefore, the change sought is covered by R.A. 9048 and should
have been filed with the local civil registry of the city or municipality where the record
being sought to be corrected or changed is kept. 41
The inclusion of petitioner's middle
name is covered by R.A. 9048, as
amended
While substantial corrections of entries in the civil register are still covered by
Rule 108, typographical or clerical corrections must now be filed under R.A. 9048 as
amended. Section 2 of the said law defines clerical or typographical errors as follows:
(3) 'Clerical or typographical error' refers to a mistake committed in the
performance of clerical work in writing, copying, transcribing or typing an entry
in the civil register that is harmless and innocuous, such as misspelled name or
misspelled place of birth, mistake in the entry of day and month in the date of
birth or the sex of the person or the like, which is visible to the eyes or obvious
to the understanding, and can be corrected or changed only by reference to
other existing record or records: Provided, however, That no correction must
involve the change of nationality, age, or status of the petitioner. 42
(Underscoring supplied)
Evidently the test for whether a correction is clerical or substantial is found in the
provision itself. Misspelled names or missing entries are clerical corrections if they are
visible to the eyes or obvious to the understanding and if they may be readily verified by
referring to the existing records in the civil register. They must not, however, involve any
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change in nationality, age or status.
I n Republic v. Gallo , 43 the Court unequivocally held that a prayer to enter a
person's middle name is a mere clerical error, which may be corrected by referring to
existing records. Thus, it is primarily administrative in nature and should be filed
pursuant to R.A. 9048 as amended.
Applying the aforementioned ruling to the instant case therefore, petitioner's
prayer that his middle name, "Cruz," be entered, is a mere clerical correction, and must
therefore be likewise undertaken through the administrative proceeding provided under
R.A. 9048.
The correction in the spelling of
petitioner's surname is likewise
covered by R.A. 9048, as amended
As regards petitioner's misspelled surname, it bears noting that in 1988 and prior
to the enactment of R.A. 9048 as amended, the Court, in Labayo-Rowe v. Republic, 44
(Labayo-Rowe) held that a correction in the spelling of therein petitioner's surname
from "Labayo/Labayu" to "Labayo" was a mere clerical error that could be corrected
through a summary proceeding under Rule 108.
I n Labayo-Rowe, the Court defined clerical errors as "those harmless and
innocuous changes such as the correction of names clearly misspelled, occupation of
parents, errors that are visible to the eye or obvious to the understanding, errors made
by a clerk or transcriber, or a mistake in copying or writing." 45 It can be readily seen
that this jurisprudential definition was expressly incorporated into R.A. 9048, which, as
already discussed, expressly removed the correction of clerical or typographical errors
from the ambit of Rule 108 of the Rules of Court. 46 To obviate any further confusion on
the matter, the Court categorically holds that typographical or clerical errors in a
person's surname must likewise be corrected through the administrative proceeding
under R.A. 9048.
As herein petitioner's allegedly misspelled surname, " Bartholome," may be
readily corrected by merely referring to the existing records of the civil registrar, such as
the surnames of petitioner's parents and immediate family members, the petition should
have been filed under R.A. 9048 and not under Rule 103 of the Rules. It likewise follows
that the petition should have been filed with the local civil registry office of the city or
municipality where the record being sought to be corrected or changed is kept, in
accordance with Section 3 of R.A. 9048 and not in accordance with the venue provided
in Rule 103.
In sum, all changes sought by the petitioner fall within the ambit of R.A. 9048.
Petitioner may only avail of the appropriate judicial remedies when the
changes/corrections sought through the administrative proceeding are denied. By
"appropriate," the Court holds that if the prayer to administratively change petitioner's
first name is denied, the same may be brought under Rule 103 of the Rules of Court. If
the prayers to administratively correct petitioner's middle name and surname are
denied, the same may be brought under Rule 108 of the Rules of Court.
A final note
Petitioner alleges that he is now 76 years old 47 and prays that his petition be
granted, given that the "government messed-up his birth certificate when he was an
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infant and is now giving him a hard time. He just wants to fix this legally murky but
relatively simple problem before he dies for the sake of and love for his children and
grandchildren." 48
In this regard, even if the Court were inclined to give due course to petitioner's
Rule 103 petition in the interest of substantial justice, it should be emphasized that both
the RTC and the CA identically found that the evidence adduced by petitioner was
insufficient to support his claim that he has been habitually and continuously using the
name "Ruben Cruz Bartolome" since childhood. 49 As well, the Court notes that
petitioner did not also adduce evidence to show that his father or his siblings' surnames
were actually spelled as "Bartolome." 50 It is a threshold doctrine that the resolution of
factual issues is the function of lower courts, whose findings are generally binding on
the Court. 51 While the Court recognizes several exceptions, none of these exceptions
applies. 52
In view of the foregoing, the instant petition is denied, without prejudice to the
filing of the appropriate administrative action under R.A. 9048, as amended by R.A.
10172.
WHEREFORE, the Petition is DENIED. The April 26, 2018 Decision and
November 26, 2018 Resolution of the Court of Appeals in CA-G.R. CV. No. 106384 are
hereby AFFIRMED, without prejudice to the filing of the appropriate administrative
proceeding under R.A. 9048, as amended by R.A. 10172.
SO ORDERED.
Carpio, J.C. Reyes, Jr., Lazaro-Javier and Zalameda, JJ., concur.
Footnotes
1.Rollo, pp. 19-30. Penned by Associate Justice Carmelita Salandanan Manahan, with
Associate Justices Romeo F. Barza and Stephen C. Cruz concurring.
2.Id. at 32-33.
3.Id. at 12.
4.Id. at 20-21.
5.Id. at 5.
6.Id. at 20-21.
7.Id. at 20.
8.Id. at 12.
9.Id. at 41.
10.Id.
11.Id. at 22.
12.An Act Authorizing the City or Municipal Civil Registrar or The Consul General to Correct a
Clerical or Typographical Error in an Entry and/or Change of First Name or Nickname in
the Civil Register without need of a Judicial Order, Amending for this Purpose Articles
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376 and 412 of the Civil Code of the Philippines, dated March 22, 2001.
13.Id. at 21-22.
14.Id. at 22.
15.Id.
16.Id.
17.Id. at 42.
18.Id. at 24-25.
19.Id. at 25-27.
20.Id. at 28.
21.Id. at 7.
22.Id. at 8.
23.Id.
24.Id. at 43.
25.Id. at 44.
26.Id. at 46.
27.G.R. No. 207074, January 17, 2018, 851 SCRA 570. Third Division, penned by Associate
Justice Marvic M.V.F. Leonen, with the concurrence of then Associate Justice, now
Chief Justice Lucas P. Bersamin, Retired Associate Justice Samuel R. Martires, and
Associate Justice Alexander J. Gesmundo.
28.An Act Further Authorizing the City or Municipal Civil Registrar or the Consul General to
Correct Clerical or Typographical Errors in the Day and Month in the Date of Birth or
Sex of a Person Appearing in the Civil Register without need of a Judicial Order,
Amending for this Purpose Republic Act Numbered Ninety Forty-Eight, approved August
15, 2012.
29.Supra note 27 at 576-596. Citations and emphasis in the original were omitted.
Underscoring supplied.
30.R.A. 9048, Sec. 1. Authority to Correct Clerical or Typographical Error and Change of First
Name or Nickname in Civil Register.
31.R.A. 9048, Sec. 1., as amended by R.A. 10172, Sec. 1.Authority to Correct Clerical or
Typographical Error and Change of First Name or Nickname.
x x x Jurisprudence has recognized, inter alia, the following grounds as being sufficient
to warrant a change of name: (a) when the name is ridiculous, dishonorable or
extremely difficult to write or pronounce; (b) when the change results as a legal
consequence of legitimation or adoption; (c) when the change will avoid confusion; (d)
when one has continuously used and been known since childhood by a Filipino name
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and was unaware of alien parentage; (e) when the change is based on a sincere desire
to adopt a Filipino name to erase signs of former alienage, all in good faith and without
prejudice to anybody; and (f) when the surname causes embarrassment and there is no
showing that the desired change of name was for a fraudulent purpose or that the
change of name would prejudice public interest.
33.Id.
34.RULES OF COURT, Rule 108, Sec. 2. provides:
Entries subject to cancellation or correction. — Upon good and valid grounds, the
following entries in the civil register may be cancelled or corrected: (a) births; (b)
marriage; (c) deaths; (d) legal separations; (e) judgments of annulments of marriage; (f)
judgments declaring marriages void from the beginning; (g) legitimations; (h) adoptions;
(i) acknowledgments of natural children; (j) naturalization; (k) election, loss or recovery
of citizenship; (l) civil interdiction; (m) judicial determination of filiation; (n) voluntary
emancipation of a minor; and (o) changes of name.
35.419 Phil. 392 (2001).
36.586 Phil. 637, 647-648 (2008).
37.Rollo, p. 7.
39.Id. at 350.
45.Id. at 305-306.
47.Rollo, p. 13.
48.Id. at 12.
49.Rollo, p. 22.
50.Id. at 28.
52.Id. at 506:
Nonetheless, the Court has recognized several exceptions to the rule, including:(a)
when the findings are grounded entirely on speculation, surmises or conjectures; (b)
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when the inference made is manifestly mistaken, absurd or impossible; (c) when there is
grave abuse of discretion; (d) when the judgment is based on a misapprehension of
facts; (e) when the findings of facts are conflicting; (f) when in making its findings the
Court of Appeals went beyond the issues of the case, or its findings are contrary to the
admissions of both the appellant and the appellee; (g) when the findings are contrary to
those of the trial court; (h) when the findings are conclusions without citation of specific
evidence on which they are based; (i) when the facts set forth in the petition as well as
in the petitioner's main and reply briefs are not disputed by the respondent; (j) when the
findings of fact are premised on the supposed absence of evidence and contradicted by
the evidence on record; and (k) when the Court of Appeals manifestly overlooked
certain relevant facts not disputed by the parties, which, if properly considered, would
justify a different conclusion.