Unit I
Unit I
Unit I
TABLE OF CONTENTS
1.2 Definition................................................................................................................................2
1.3 Objectives...............................................................................................................................2
Compensation refers to any payment given by an employer to an employee during their period of
employment. In return, the employee will provide their time, labor, and skills. This compensation
can be in the form of a salary, wage, benefits, bonuses, paid leave, pension funds, and stock op-
tions, and more. Compensation, in its broadest sense, refers to the total remuneration and benefits
received by an employee in return for their work or services rendered to an organization. It encom-
passes both monetary and non-monetary components that aim to reward employees for their contri-
butions and to ensure their well-being.
1.2 DEFINITION
Compensation is the total reward which comprises monetary as well as non-monetary benefits that
the employees receive for the work done for the organization. It covers various types of payments
and perks, e.g., salaries, wages, bonuses, commissions, benefits (like health insurance and
retirement plans), and other incentives (e.g. stock options or profit-sharing). Compensation is used
to attract, retain, and motivate employees, and to acknowledge and reward their value to the
organization.
WorldatWork (a global association for HR professionals): "Compensation is a systematic
approach to providing monetary value, other incentives and benefits to employees in exchange for
their time, talent, efforts, and results."
SHRM (Society for Human Resource Management): "Compensation includes direct cash
payments, indirect payments in the form of employee benefits, and incentives to motivate
employees to strive for higher levels of productivity."
Investopedia: "Compensation refers to the total cash and non-cash payments that you give to an
employee in exchange for the work they do for your business.
Merriam-Webster Dictionary: "Compensation is something that is done or given to make up for
damage, trouble, etc."
1.3 OBJECTIVES
The objectives of compensation in an organizational context are multifaceted and aim to achieve
various goals that benefit both the employer and the employees. Here are the primary objectives of
compensation:
1. Attract and Retain Talent: Compensation packages are designed to attract qualified candi-
dates to the organization and retain current employees by offering competitive wages and bene-
fits.
2. Motivate Employees: Compensation serves as a motivator to encourage employees to perform
effectively, achieve organizational goals, and strive for higher levels of productivity.
3. Fairness and Equity: Compensation practices aim to ensure fairness and equity in pay, taking
into account factors such as skills, experience, and performance, thereby promoting a sense of
justice among employees.
4. Cost Control: Effective compensation strategies balance the financial resources of the organi-
zation with the need to attract and retain talent, ensuring cost control while offering competi-
tive pay.
6. Employee Satisfaction and Engagement: Fair and competitive compensation can enhance job
satisfaction, increase employee morale, and foster greater engagement with the organization.
7. Compliance with Legal Requirements: Compensation practices must comply with legal regu-
lations and standards related to minimum wage, overtime pay, equal pay for equal work, and
other labor laws.
10. Employee Well-being: Compensation includes benefits such as health insurance, retirement
plans, and wellness programs that support the physical, mental, and financial well-being of em-
ployees.
Designing compensation packages take into account several other factors in addition to the ones
mentioned above. External factors such as supply & demand of labor, technology, level of eco-
nomic development and social influences, and internal factors such as business strategy, organiza-
tional culture, and internal equity also influence an organization’s policy to a great extent. An ef-
fective and fair compensation package looks at all of these factors in order to fulfill the strategic
objective of delivering best-in-class talent at competitive prices to the organization.
Formulating a policy takes the following factors into account:
Labor laws: A question the organization must ask before finalizing a policy is whether ele-
ments of the compensation package that must be included under governing laws are included.
Legal compliance forms the basic pillar upon which a good compensation strategy is built.
Internal organizational structure: The way the organizational chart looks also plays an im-
portant role in formulating policies for an organization. The number of unique jobs within the
organization, the different levels (from executives to line staff) and the total number of staff re-
quired to meet the organization’s business goals must be taken into account when creating
compensation plans. For example, an organization that requires a large number of workers with
a wide range of skills will necessarily have a different strategy than an organization that re-
quires a smaller staff and is more reliant on automation. An evaluation of the internal structure
leads to the creation of job descriptions, which is the key to the creation of any compensation
policy.
Line of business: The industry of the organization has a direct link with the labor market that
the organization operates in and consequently impacts its compensation strategy. For example,
a retail organization would pay its people in a vastly different manner than a software services
firm.
Competitiveness with external markets: The organization must decide where it stands in
terms of external market rates. The three pay strategies with regard to market competitiveness
are to pay below-market, at the market or above market. Anyone or a combination of these
strategies may apply to the entire organization depending on the structure of its workforce
and/or labor market conditions. An organization may choose to pay below-market especially if
the supply of labor is ample and a particular job does not require specialized skills or educa-
tion. For example, a retail organization may decide to pay below market for all floor staff. An
organization may also choose to pay above market, typically where the supply of labor is
scarce and the job is highly specialized. For example, a research lab may choose to pay signifi-
cantly above market in order to attract and retain the best scientists. Many organizations will
simply have more than one strategy incorporated into a compensation plan. This typically hap-
pens when different jobs within the same organization have different external and internal fac-
tors affecting them.
Understanding how to design a compensation system that is appropriate is vital for an organisation,
as it is an effective way to promote a positive work environment and boost employee morale.
When determining compensation, the goals of an organisation are to attract people to work for it
and to retain those people who have proven their value with their hard work.A company can use
compensation to motivate employees to work at their peak performance and to ensure they are con-
tent with their jobs and work environment. A fair and competitive compensation system can help
an organisation retain talented employees and reduce employee turnover. Employee satisfaction
and productivity may increase if employees believe the compensation they are receiving is more
favourable than that of comparable jobs. Here are the steps for designing an effective compensa-
tion plan for a company:
An effective compensation system is one that supports the goals and values of the organisation.
When designing such a system, it is important that you consider it carefully because it ultimately
reflects how an organisation values its employees. A good compensation strategy can provide a
competitive advantage, and the key to designing it is to understand the structure, vision and direc-
tion of the organisation. A
well-designed compensation system is one tool a company can use to support the achievement of
its strategic objectives. A fair compensation plan can motivate employees. Implementing a per-
formance-based compensation system can offer many benefits. The effective use of incentive plans
can inspire employees to perform better and boost productivity. Supporting the organisation's stra-
tegic goals and ensuring the system fits with its structure and strategy are two important objectives
when you are designing a compensation system.
It is helpful to gather relevant data before you design a compensation plan to identify current mar-
ket trends and position an organisation effectively. It is important that employees perceive their
compensation to be fair when they compare it to what other employees are receiving for the same
kind of work. An employer's objective is typically to attract and retain qualified and high-perform-
ing employees. Some market variables that may affect this are not within the control of an em-
ployer, so it is beneficial to target those elements that are within the scope.While an organisation is
free to determine the compensation levels for new hires and to advertise those salary ranges, it is
important to consider other employers who are also looking to fill positions with applicants from
the same target market group. Hence, it is a good idea to conduct a survey of the job market to find
out what compensation packages other employers are offering their employees who work in similar
positions.
If an organisation bases its compensation system on standardised components, employees are more
likely to view it as fair and equitable. Employers may compensate employees directly or indirectly.
Direct compensation includes an employee's basic pay, dearness allowance, housing allowance, bo-
nuses, incentives, commissions, travel reimbursements, medical reimbursements, special allowances
and gratuities. Indirect compensation may include benefits such as life insurance, health insurance, a
pension, a provident fund, a company car, overtime pay, child care and annual leave. Non-financial
compensation, such as gifts, extra paid leave, a new office or reimbursement for purchasing health and
wellness equipment, are other possible provisions.
When designing a compensation system, it is necessary to consider the job descriptions and
compensation packages for similar positions in the same field. A job description specifies the
contractual obligations, prerequisites, duties, responsibilities, settings, situational factors and other
components of a job. Each position requires a detailed outline of the expectations and responsibilities
and an appropriate job title that aligns with the company's internal organisational policies and the
current state of the market.
Compensation impacts employee job satisfaction, performance and motivation. Finding an equitable
balance between the amount of money that an organisation is willing to pay to its employees and the
employee's perceptions of their own worth is necessary to create a viable structure. Limiting
compensation to save money may negatively affect employee satisfaction and morale, while increasing
it may improve retention and reduce employee turnover.
You can create a salary structure by ranking jobs based on a competitive compensation line and pay
variants. A job ranking is a collection of different but comparable jobs. By establishing a job ranking
system, it is possible to consider similar jobs equitably and determine fair compensation packages.
Furthermore, a salary structure provides guidelines for promoting employees from one rank to the
next. An organisation can determine compensation based on its employees' qualifications, experience
and efficiency by establishing pay ranges within the job ranking. The organisational budget is another
factor to consider when you are determining employee compensation.Adhering to all the relevant
employment laws is a necessary consideration when you are designing a compensation system.
Additionally, the salary structure has a direct effect on the financial condition of an organisation, so it
is important that you determine the compensation plan's sustainability and its current and long-term
cost implications. A financially viable compensation structure balances the short- and long-term needs
of an organisation without sacrificing its capacity to recruit and retain talented employees.
COMPENSATION STRATEGY:
A compensation strategy is a framework that defines how a business will compensate its employees,
encompassing salaries, wages, bonuses, and benefits. This approach aims to align with the company’s
broader objectives, market standards, and legal obligations and to effectively motivate and retain staff.
COMPENSATION STRATEGY
Attracts and retains talent. A competitive compensation strategy is essential to setting your
organization apart from competitors and reducing the risk of employees leaving to work for a
competitor.
Helps you execute your business strategy. Your strategy complements and supports the ob-
jectives of your business strategy. It should also align with your compensation philosophy and
company culture.
Ensures pay equity. Pay equity is a legal requirement in many situations. Beyond this, a trans-
parent pay strategy reassures employees that pay is determined fairly and objectively, improv-
ing employee happiness and performance.
Compensation strategies are often guided by an organization’s decision to meet, lead, or lag the
market.
Meeting the market: With this strategy, a businesss offers the same compensation as its com-
petitors. While this is generally a competitive strategy, there is a risk employees may leave the
organization for higher-paying roles.
Leading the market: If an organization intends to lead the market, they offer higher compens-
ation than the market does for similar positions in the same industry. Suitable for competitive
labor markets and attracting top talent, an organization must have the necessary financial re-
sources to fund this approach.
Lagging the market: Some organizations choose to lag behind the market and pay less than
their competitors, typically due to financial constraints. While this approach saves the employer
money, it can make it difficult to attract and retain talent. To counteract this, organizations of-
ten offer other non-financial rewards to their employees.
TYPES OF COMPENSATION
Employers typically remunerate employees via the following three types of compensation:
Direct compensation
Direct compensation is the money paid directly to employees in exchange for the services they render
to the organisation. It is the most recognised form of compensation. Direct compensation includes
basic salaries or wages, dearness allowances, housing allowances, bonuses, incentives, commissions,
travel reimbursements, medical reimbursements, special allowances and gratuities.
Indirect compensation
Indirect compensation is a benefit given to an employee that is not a direct monetary payment. It is a
non-cash benefit that still has financial value. Examples of indirect compensation an organisation may
provide include life insurance, health insurance, a pension, a provident fund, use of a company car
and annual leave.
Non-financial compensation
Subsistence theory.
This theory was developed by Adam Smith (1723-1790). His theory was based on the basic
assumption that workers are paid wages out of a pre-determined fund of wealth. This fund, he called,
wages fund created as a result of savings. According to Adam Smith, the demand for labor and rate of
wages depend on the size of the wages fund. According to this theory, therefore, trade unions cannot
raise wages for the labor class as a whole. The efforts of trade unions to raise wages are futile. If they
succeeded in raising wages in one trade, it can only be at the expense of another, since the wage fund
is fixed and the trade unions have no control over population.
Subsistence Theory
This theory was propounded by David Ricardo (1772-1823). According to this theory, “The
laborers are paid to enable them to subsist and perpetuate the race without increase or
diminution”. This payment is also called as subsistence wages‟.
If workers are paid less than subsistence wages, the number of workers will decrease as a
result of starvation death; malnutrition, disease etc. and many would not marry.
Then, wage rates would again go up to subsistence level. Since wage rate tends to be at,
subsistence level at all cases, that is why this theory is also known as „Iron Law of Wages‟.
It assumes that when they were paid more than the subsistence Level, they might indulge in
enjoyment and consequently their numbers would increase, and this would result in a low rate
of wages
This theory was developed by Karl Marx (1849-1883). This theory is based on the basic
assumption that like other article, labor is also an article which could be purchased on payment
of its price i.e. wages.
This payment, according to Karl Marx, is at subsistence level which is less than in propor-tion
to time labor takes to produce items. The surplus, according to him, goes to the owner. Karl
Marx is well known for his avocation in the favor of labor.
According to Marx, labor is an article or commodity which can be purchased on payment of a
price. The price of any product is determined by the time and effort needed to produce it.
The labourer is not paid in proportion to the time spent and the surplus goes to the
management to meet other expenses.
This theory owes its development to Francis A. Walker (1840- 1897). According to Walker,
there are four factors of production or business activity, viz., land, labor, capital, and
entrepreneurship.
He views that once all other three factors are rewarded what remains left is paid as wages to
workers. Thus, according to this theory, worker is the residual claimant.
This theory admits the possibility of increase in wages through greater efficiency of
employees. In this sense, it is an optimistic theory; the subsistence theory and wages fund
theory were pessimistic theories.
According to Walker, wages are the residue left over, after the other factors of production
have been paid.
This theory was propounded by Phillips Henry Wick-steed (England) and John Bates Clark of
U.S.A. According to this theory, wages is determined based on the production contributed by
the last worker, i.e. marginal worker. His/her production is called „marginal production‟.
This theory state that, under the condition of perfect competition, every worker of same skill
and efficiency in a given category will receive a wage equal to the value of the marginal
product of that type of labor.
The value of marginal net product of labor may be defined as being the value of the amount by
which output would be increased by employing one more worker with the appropriate addition
of other factors of production.
John Davidson was the propounder of this theory. According to this theory, the fixation of
wages depends on the bargaining power of workers/trade unions and of employers.
According to this theory, there is an upper limit and a lower limit of wage rates and the actual
rates between these limits are determined by the bargaining power of the employers and the
workers.
John Davidson, the earliest exponent of the bargaining theory of wages, argued that the wages
and hours of work were ultimately determined by the relative bargaining strength of the
employers and the workers
Based on research studies and action programmes conducted, some behavioural scientists have
also developed theories of wages.
Their theories are based on elements like employee’s acceptance to a wage level, the prevalent
internal wage structure, employee’s consideration on money or‟ wages and salaries as
motivators.
Many behavioral scientists — notably industrial psychologists and sociologists — like Marsh
and Simon, Robert Dubin, Eliot Jacques have presented their views of wages and salaries, on
the basis of research studies and action programmes conducted by them.
Wage structure is the hierarchy within a company that sets the amount each level of
employment is paid and what benefits each level is due. Lower-level employees are paid less
than other people at the business, and these employees may get an hourly wage as opposed to a
set salary. This means that if an employee misses work, then he or she would lose out on those
wages. However, these employees are also due overtime if earned. Higher-level individuals at a
company are more likely to receive far greater compensation for their work due to the
responsibilities they have. Additionally, these individuals may be able to earn better or more
benefits.
When deciding which type of wage structure to use, consider what type others in your industry are
using, the size of your business, where your company is located and whether employees are exempt,
non-exempt or a mix. Here are some wage structures:
Market-based
The market-based salary structure is the most common type and involves basing the pay you provide
your employees on what other companies in the same industry pay their staff. This type of salary
structure requires some research so you can find the median salary for a position and structure your
own pay scales from there. A market-based salary structure may look like this:
The major benefit of using a market-based salary structure is that employees should feel that their pay
is fair for the industry average for their role. This can help employers in being able to retain top talent
and recruit new hires who have the industry knowledge and experience to help the business succeed.
Traditional
The traditional salary structure involves using many pay grades so that employees can work toward
their maximum salary over time instead of getting there too quickly, which can cause them to seek
opportunities elsewhere or become less productive. Businesses that use the traditional salary structure
usually provide smaller salary increases too. If you're considering a traditional salary structure,
determine what you'll call each pay grade, how many there will be and what the salary range will be
for each, including the minimum and maximum. Then, you'll establish what an employee must do to
move up a pay grade, whether that includes remaining at the organization for a certain period of time
or showing outstanding performance.Using a traditional salary structure, one job at the organization
can have a salary range of $35,000 to $60,000, with the following pay grades:
Companies that use the traditional salary structure may appreciate that it gives employees the
opportunity to get promoted from one pay grade to the next. When employees see that they are moving
up within their salary range, even if they remain in the same position, it can serve as a large motivating
factor for them to continue to produce their best work. Traditional salary structures also allow a
company to maintain more control over salaries.
Broadbanding
The broadband salary structure is the least common, but there are still companies that choose this
route. This salary structure is like the traditional salary structure in that there are pay grades that an
employee must move through to get paid more. However, what makes the broadband salary structure
different is that it consolidates many pay grades into a few broader bands of pay, meaning there are
fewer pay grades and each one has a wider salary range.Using a broadband salary structure, one role at
the company may have a salary range of $45,000 to $80,000, with the following pay grades:
The advantage of broadbanding is that this structure puts more of an emphasis on long-term career
development over promotion. A company that chooses to use broadbanding may not have as many
opportunities for promotion available. Instead, it offers a way for employees to develop their skills and
take on more responsibilities so they can grow in their role while getting regular pay increases, even
without a promotion. Broadbanding is especially useful for smaller organizations with a more flattened
hierarchical structure.
Beside the basic factors provided by a job description and job evaluation, those that are usually
taken into consideration for wage and salary administration are:
V. Living wage
All employers, irrespective of their profits or losses, must pay not less than their competitors. In the
long run, the ability to pay is important. During the time of prosperity pay high wages to carry on
profitable operations and because of their increased ability to pay. But during the period of depression,
wages are cut because the funds are not available. Marginal firms and nonprofit organization pay
relatively low wages because of low or non-profits.
If the demand for manpower skill is minimal, the wages will be relatively low. The supply and demand
compensation criterion is very closely related to the prevailing pay, comparable wage and ongoing
wage concepts.
First, competition demand that competitors adhere to the same relative wage level. Second, various
government laws and judicial decisions make the adoption of uniform wage rates an attractive
proposition. Third, trade union encourages this practice so that their members can have equal pay,
equal work and geographical differences may be eliminated.
Fourth, a functionally related firm in the same industry requires essentially the same quality of
employees, with same skill and experience. This results in a considerable uniformity in wage and
salary rates. Finally, if the same or about the same general rates of wages are not paid to the employees
as are paid by the organizations competitors, it will not be able to attract and maintain the sufficient
quantity and quality of manpower.
Some companies pay on a high side of the market in order to obtain goodwill or to ensure an adequate
supply of labour, while other organizations pay lower wages because economically, they have to or
because by lowering hiring requirements they can keep jobs adequately manned.
When the cost-of-living increases, workers and trade unions demand adjusted wages to offset the
erosion of real wages. However, when living costs are stable or decline, the management does not
resort to this argument as a reason for wage reductions.
They may not take pride in their work, or in the wages they get. Therefore, these things should not be
overlooked by the management in establishing wage rate. Sociologically and ethically, people feel that
“equal work should carry equal that wages should be commensurate with their efforts, that they are not
exploited, and that no distinction is made on the basis of caste, colour, sex or religion.” To satisfy the
conditions of equity, fairness and justice, a management should take these factors into consideration.
Compensation is defined as the sum total of all forms of payments or rewards given to employees for
performing various tasks aimed at achieving the objectives of an organization. Compensation decision
making is a complicated process that includes making decisions on both fixed and variable pay/benefit
offered to individual employees (Timothy, 2009). It generally forms the center of exchange between
the employee and the employing organization. Compensation decision-making generally involves
design, development, implementation, communication, and the evaluation of the reward strategy and
process of the organization (Grinstein & Chhaochharia, 2009). Compensation assists the organization
in a number of areas including;
Fair rewarding of past performance of employees talking into consideration their efforts, skills
and competency levels.
Attraction and retention of highly performing employees/prospective employees.
Strategic Compensation Planning offers a bridge between remuneration of employs and the policies,
goals and objectives of the organization. It additionally serves in identification of the net monetary
rewards assigned to specific employees (Jones & DeCottis, 2010). Various policy issues dictate the
process of compensation decision making. This includes, payment based on performance, payment
based on seniority, raise in compensation alongside promotions, payment for overtime work and shifts,
payment during probation and compression of salary over time whereby old employees in similar
position to new ones may end up earning lesser than their counterparts (Timothy, 2009).
1.12 COMPENSATION BENCHMARKING
Compensation benchmarking is a data-driven process of determining how much to pay an employee.
Employers look at what competitors in their area are paying people in similar roles and then make an
offer to the employee that’s consistent with market value and complies with applicable laws.
When analysing data to find the salary range for a particular position, employers usually consider a
number of factors, including:
Geographic region
Industry
Business size
Cost of living
Job responsibilities
Candidate education
IMPORTANCE OF BENCHMARKING
COMPENSATION BENCHMARKING
Having data is one thing, but knowing how to use it effectively is another. Here are some steps
employers take when benchmarking compensation:
Compensation trends and reward systems in India have been evolving significantly due to various
economic, regulatory, and cultural factors. Here are some key trends and aspects to consider:
Compensation Trends:
1. Salary Increases: Traditionally, India has seen annual salary increases due to factors like infla-
tion, demand-supply dynamics, and economic growth. These increases often range from 8% to
12% depending on the industry and economic conditions.
2. Variable Pay: Companies are increasingly incorporating variable pay components such as bo-
nuses, performance incentives, and profit-sharing schemes. This trend aligns employee com-
pensation with individual and organizational performance.
3. Skill-Based Pay: There's a growing emphasis on paying employees based on their skills and
competencies rather than just job roles. This trend encourages continuous skill development
and rewards specialized knowledge.
4. Benefits and Perquisites: Besides basic salary and variable pay, benefits like health insurance,
retirement plans, stock options, and other perks are becoming more prominent in compensation
packages.
3. Employee Benefits: Non-monetary rewards like flexible work arrangements, career develop-
ment opportunities, training programs, and work-life balance initiatives are increasingly valued
by employees.
4. Employee Engagement: Reward systems are also aimed at improving employee engagement
and satisfaction. This involves understanding employee preferences and aligning rewards with
their needs and motivations.
5. Innovative Approaches: Some organizations are adopting innovative reward strategies such as
wellness programs, sabbaticals, and peer-to-peer recognition platforms to enhance employee
motivation and loyalty.