San Mateo, Foster City, & Belmont 2012 Spring Softball Packet

TO: FROM: RE: All Current & Potential Softball Managers San Mateo Recreation Department Spring/Summer 2012 Softball Team Registrations

Thank you for your interest in the Spring/Summer 2012 season of San Mateo, Foster City, &
Softball in these three great cities.

Belmont Adult Softball Leagues. San Mateo is very excited to have the opportunity to facilitate Adult

The Spring/Summer Season begins approximately the first week of April, 2012 (Foster City and Belmont may start the second week of April) and concludes in June or July depending on different variables. Below we have outlined what steps you need to take in order to register your team(s). We accept teams in the chronological order in which they register, provided their registration forms and fees are correct and complete. To the best of our ability, teams will be placed only into leagues matching their skill level. By registering early, you increase your chances of being accepted into the league of your choice and skill level. RegistrationDEADLINE FOR ALL TEAMS Friday, March 23rd 2012
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Returning teams may register as soon as they receive this packet. New teams may register starting February 13th 2012. Registrations must be hand delivered, faxed to 650.522.7421, or mailed to our Athletics Office at 2001 Pacific Boulevard, San Mateo, CA 94403. Our office will be open from 9:00am to 5:00 p.m. (closed from 12pm to 1pm) on weekdays. Your registration will be time/date stamped. YOU ARE RESPONSIBLE FOR MAKING SURE YOUR REGISTRATION FORM WAS RECEIVED (please call 650.522.7430 for verification). Leagues will not be formed until after March 28th at the earliest, so please do not call us to see if a league is filled. Be as flexible as you can and we will try our best to accommodate your team. **If your returning team was ranked #1 or #2 in any 2011 league, you could possibly be placed

into a higher division. Teams may be moved into higher or lower divisions at the discretion of the league director.
San Mateo, Belmont, and Foster City use ASA sanctioned rules, and our games are officiated by certified ASA umpires. The leagues are separated by skill level and experience (see the enclosed "Entry Request" form for our league offerings). We typically recommend newly formed teams to begin in a lower skill level league unless you are presently familiar with our leagues. Each team has a 10-game schedule. The top four teams then play in a single-elimination playoff at the end of the season to determine the league championship (various play-off formats may be implemented at the League Directors discretion). The team with the best overall record will receive t-shirts as the Division Winner. Teams winning the Championship game will receive a team trophy.

REGISTRATION REQUIREMENTS: 1. San Mateo 2 umpire leagues are $795. Foster City and Belmont 2 umpire leagues are $760. San Mateo 1 umpire leagues are $650 and Foster City and Belmont 1 umpire leagues are $615. The reason for the price differential is due to the cost of keeping statistics in San Mateo. Please submit payment in the form of a cashier's check, money order, sponsor's check, or credit card (Visa or MC). NO PERSONAL CHECKS and NO CASH. You may call 650.522.7430 to make a payment over the phone. Please make checks payable to: City of San Mateo 2. A team roster form (which can be found at www.quickscores.com/sanmateo) complete with player names, addresses, phone numbers, and signatures. Rosters must include a minimum of 10 players, and a maximum of 20 (men), or 25 (coed). Rosters must be either typed or neatly hand printed. ALL TEAMS, EVEN RETURNING TEAMS, MUST SUBMIT A COMPLETED ROSTER FORM unless they played in the 2012 San Mateo Winter League and have the exact same team returning. Note: Beginning in 2010, Rosters may be turned into the scorekeeper BEFORE THE FIRST PITCH OF YOUR 1st GAME. Failure to turn in a roster may result in forfeits.
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3. ALL RETURNING FOSTER CITY & BELMONT TEAMS WILL BE GIVEN FIRST PRIORITY UP UNTIL THE REGISTRATION DEADLINE OR UNTIL A LEAGUE FILLS TO CAPACITY. If your team wants to play in Foster City or Belmont, we will be using a point system in order to determine which teams will be accepted. If you have any questions about the point system please call 650.522.7433. 4. Completed League Entry Request Form (MANDATORY)
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5. Teams are to assume that they have been accepted into the league of their first choice (as indicated on the League Entry Request Form). The League Director will be in contact with managers who cannot be granted their first choice.
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REMINDER NOTES: 1. There will be a Mandatory Manager's Meeting for ALL teams. Please be sure to have a representative at the meeting for important information. The Coed Meeting will be on Wednesday, March 28th, 2012 at 6:45 PM. The Mens meeting will be Wednesday, March 28th, 2012 at 7:45 PM. The Managers meetings will be held in the Council Chambers at 330 West 20th Avenue, San Mateo.
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2. Matching uniforms are not required. No metal/hard plastic cleats allowed. Bats must be ASA certified. Please visit the following website for more information regarding certified equipment www.quickscores.com/sanmateo and click on the ASA link.
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3. If you have any unique scheduling conflicts or requests, please include them with your Entry Request Form. We will try to accommodate your requests, but we cannot promise or guarantee them. 4. PLAYERS MUST FILL OUT AND SIGN THE ROSTER/WAIVER FORM or ADD/DROP FORM BEFORE PLAYING IN ANY GAME. 5. No players are to be added after the 3rd game without the League Directors permission. All added/dropped players must be done using the Add/Drop form.
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6. For rules, forms, and other important information log onto www.quickscores.com/sanmateo or email Dan at dhibson@cityofsanmateo.org
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SAN MATEO RECREATION DEPARTMENT

Athletics Division
ADULT SOFTBALL LEAGUE ENTRY REQUEST FORM
DATE RECEIVED____________ AMOUNT RECEIVED_________ BALANCE DUE _____________ TEAM NAME ________________________________________OLD NAME _________________________________ MANAGERS NAME___________________________________ PHONE (DAY/EVE) __________________________ ADDRESS____________________________________________________________________________________ CITY______________________________________________ ZIP______________________________________ EMAIL ADDRESS ____________________________________________ (MANDATORY & PLEASE PRINT CLEARLY) LAST SEASON PLAYED, CITY, & RECORD____________________________________________________________ Please choose the leagues you would consider your team to play in. Label the leagues in order according to your preference (i.e. put a 1 by your first choice, a 2 by your second choice, etc)

San Mateo Mens Leagues __D-2 Tuesday __C-1 Wednesday __D-1 Wednesday __D-2 Wednesday __C-1 Thursday __30+ Thursday (may include 2 roster members under 30 years of age) __D-1 Friday __D-2 Friday __D-3 Friday Foster City Mens Leagues __D-3 Sunday __D-2 Thursday Belmont Mens Leagues __D-3 Sunday __D-3 Monday __D-2 Thursday San Mateo Coed Leagues __D-1 Monday __D-2 Monday __D-3 Monday __D-2 Corporate Tuesday __D-2 Corporate Wednesday __D-2 Corporate Thursday

Foster City Coed Leagues __D-3 Corporate Monday __D-3 Corporate Tuesday __D-2 Wednesday __D-3 Corporate Friday Belmont Coed Leagues __D-2 Corporate Wednesday __D-2 Corporate Tuesday C-1: Experienced players with Advanced/Intermediate skills D-1: Players with experience; Intermediate/Above average skills D-2: Players with experience; Intermediate skills D-3: Players with some/little experience; beginner skills (recommended for new teams) Corporate: Teams do not necessarily need to be from a corporation but there is a 3 woman minimum required to start a game. For the official Corporate Coed Rules please visit www.quickscores.com/sanmateo MANAGERS SIGNATURE___________________________________ DATE: _____________
NOTES: 1. The San Mateo Recreation Dept. reserves the right to adjust as needed in the above classifications. 2. If entering more than one team, use separate entry forms. 3. Once a team registration has been accepted and the team has been placed into a league, there will be a forfeiture fee of up to $125.00 should the team drop out of the league before the first game, and a replacement team is not available. There will be no refunds if a team needs to drop out of the league after their first scheduled game.