RISK MANAGEMENT PLAN

What is a risk?
A risk is anything that might have a negative impact. Risk management is, therefore, the process of anticipating all possible risks, no matter how
unlikely they may seem, and ensuring that the likelihood of these risks occurring is minimised and that there are strategies in place to deal with
them if they occur.

Why are risk assessments important for clubs?

As a club executive, you are responsible for those at your club’s events, including both staff and attendees. Effective risk management ensures that
any potential negative impacts are minimised.

Completing a risk assessment

When filling in a risk assessment, you should start by identifying the specific risks associated with the planned event, recording the risk in the
provided template, and then using the matrix to determine the likelihood and consequences of that risk occurring.
Some things you should consider when completing your risk assessment are:
· The nature of the activity – if it is a physical activity where injury is likely to occur, you may want to sign a waiver.
· The venue
· Will members be separated from their belongings?
· Do you need security guards?
· How are members getting to and from the venue?
· Is alcohol involved?
· What facilities are available for first aid?
You should also factor in financial risks when planning your event.
For example:
· Is the club entering a contract? - Contracts are legally binding, so make sure you have read all the fine print and know what you are agreeing
to. If you have any doubts, please contact Clubs at Griffith before signing anything.
· Will people be purchasing tickets in advance? If so, what is the refund policy?
· Will there be any out-of-pocket expenses?
For recurring events, you don’t need to recreate the risk assessment every time; you will only need to review and update the risk assessment as
needed.

LIKELIHOOD DEFINITIONS
Almost
Expected to occur most times during normal operations
Certain
Likely Will probably occur at some stage based on evidence of previous incidents

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Possible Not generally expected to occur but may under specific circumstances
Unlikely Conceivable but not likely to occur under normal operations; no evidence of previous incidents
Rare Only ever occurs under exceptional circumstances
IMPACT DEFINITIONS
· Negligible financial loss
Insignifican
· Injuries not requiring first aid
t
· Minimum impact to reputation
· Minor financial loss
Minor · First aid required
· Minor isolated concerns raised by stakeholders and patrons
· Significant financial loss
Moderate · Medical treatment required
· Local media and community concern
· Major financial loss
Significant · Hospital admission required
· National media outrage
· Extensive financial loss
· Death or permanent disability
Catastrophi
· International and National Media outrage
c
· Death or permanent disability
· International and National Media outrage

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Risk Priority Chart

Likelihood Consequences: How severely could it hurt someone?

How likely could it happen INSIGNIFICANT MINOR MODERATE MAJOR CATASTROPHIC

No injuries First aid treatment Medical treatment Serious or extensive Death or large number of
injuries serious injuries

ALMOST CERTAIN - Expected to occur in most

Low Medium High High Extreme
circumstances

LIKELY - Strong possibility of occurrence

Low Medium Medium High High

POSSIBLE - This may occur occasionally.

Low Low Medium Medium High

UNLIKELY - Not expected to occur, but may happen

Low Low Low Medium Medium

VERY UNLIKELY - May only occur in exceptional

Low Low Low Low Medium
circumstances

This chart provides a means of ranking the risks only.

The scores in the risk priority chart indicate how important it is to do something about each risk, as follows:

Score Action

Extreme Immediate action is required.

Action plan is required, and senior management attention is needed.

Medium Specific monitoring or procedures are required, and management responsibility must be specified.

Low Manage through routine procedures. It is unlikely to need a specific application of resources.

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HAZARD INVENTORY WORKSHEET

Event Name: HOW TO USE THE RISK ASSESSMENT

Event Date: TEMPLATE:
Club: STEP 1 OF 3: Review the list of possible hazards
Prepared By: from the table below.
Position Held: STEP 2 OF 3: Identify 4-6 risks.
Date Prepared:
STEP 3 OF 3: Expand and provide detail on the next
Identify/describe the page.
activity or event you
are assessing:
NB: High-risk events include but are not limited to
events with alcohol and food, held off-campus, or
require students to partake in physical activity.

1. PHYSICAL WORK AREA 3. PSYCHO-SOCIAL 6. HAZARDOUS SUBSTANCES 8. MECHANICAL/ EQUIPMENT

1a) Restricted access 3a) Fatigue 6a) Explosives (i.e., gas bottles) 8a) Vehicles
1b) Inadequate workspace 3b) Mental stress 6b) Gases 8b) Mobile/fixed plant
1c) Poor workstation set-up 3c) Heavy workload 6c) Flammable/ combustible 8c) Powered equipment/tools
1d) Inadequate storage 3d) Bullying/harassment 6d) Toxic & Infectious 8d) non-powered equipment/tools
1e) Lighting 3e) Workplace violence 6e) Corrosives
1f) Sun/glare 3f) Excessive travelling 6f) Alcohol 9. WORK TASKS
1g) Ventilation/air quality 3g) Frequent interruption 6g) Food poisoning 9a) Repetitive movements
1h) Heat/cold 3h) Shiftwork 6h) Drugs and poisons 9b) Lifting/handling
1i) Noise/vibration 3i) Substance abuse 9c) Awkward postures
1j) Slip, trip or fall 3j) Security issues 7. BIOLOGICAL 9d) Voice injury
1k) Falling objects 7A) Bacterial/viral 9e) Confined space entry
1l) Flying particles/objects 4. ENERGY 7b) Parasites 9f) Working alone/late
1m) Sharps 4a) Electricity 7c) Human tissue/fluids 9g) Working at height
1n) Hitting objects 4b) Pressure – high/low 7d) Animal tissue/fluids
1o) Hit by moving objects 4c) Explosion 7e) Allergenic substances 10. OTHER
4d) Fire 7f) Zoonotic agents 10a) Major event organisation
2. ENVIRONMENTAL 10b) Field trip excursion
2a) Sun damage 5. ANIMAL/ INSECT 10c) Evacuation situation
2b) Weather conditions 5a) Bites/stings 10d) First aid provision
2c) Water hazards 5b) Dangerous creatures
2d) Remote location 5c) Infestation

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Event 1Risk Assessment

Step 1: Identify the Step 2: Assess & Action the hazard/risk Step 3: Step 4: Likelihood
hazard/risk. (how will you minimise or prevent the risk) Impact (how likely is it to
(Refer to hazard examples (level of happen)
listed above). risk)

What could cause harm or go What can I do to reduce the risk? Level of risk Likelihood of risk
wrong?
EXAMPLE: COVID-19 Ensure attendees do not attend the event if they are unwell. Provide hand sanitiser, gloves, High Unlikely – due to COVID-
transmission to and from and masks. Ensure all surfaces are regularly cleaned and sanitised. Keep a 1.5m distance, 19 transmission
club event attendees at the and ensure all attendees are keeping this distance from each other where possible. Check- numbers presently
event.
in with QLD covid tracing app. Cap event attendee numbers, should be kept within the QLD
Health guidelines (100 for events in venues larger than 400 sqm).

EXAMPLE: Dermatitis from Attendees are encouraged to wash their hands with soap and water for 20 seconds where Moderate Unlikely
persistent use of hand sanitiser possible as an alternative to hand sanitiser in non-medical situations.

EXAMPLE: COVID-19 Ensure attendees do not attend the event if they are unwell. Provide hand sanitiser, gloves High Unlikely – due to COVID-
transmission from the public to and masks. Ensure all surfaces are regularly cleaned and sanitised. Keep a 1.5m distance, 19 transmission
club event attendees and ensure all attendees are keeping this distance from each other where possible. Check- numbers presently
in with QLD covid tracing app. Cap event attendee numbers should be kept within the QLD
Health guidelines (100 for events in venues larger than 400 sqm).

2.

4.

6.

8.

10.

12.

14.

16.