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GANTT Chart Features and Notes

The document discusses Gantt charts as essential tools for managing complex projects by visually representing tasks, timelines, and dependencies. It outlines the purpose, basic components, features, advantages, and disadvantages of Gantt charts, emphasizing their role in project planning and monitoring. Additionally, it provides a step-by-step guide on how to create a Gantt chart effectively.

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3 views

GANTT Chart Features and Notes

The document discusses Gantt charts as essential tools for managing complex projects by visually representing tasks, timelines, and dependencies. It outlines the purpose, basic components, features, advantages, and disadvantages of Gantt charts, emphasizing their role in project planning and monitoring. Additionally, it provides a step-by-step guide on how to create a Gantt chart effectively.

Uploaded by

fordrive9876
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Notes Date: 12/03/2025

GANTT chart and Features:


The Projects usually contain multiple tasks and activities. As a Project Professional, when you
want to manage a complex project, it cannot be easy to track the tasks, their relationships,
duration, and status. A single change in one task can affect the progression of a project and
thus, it is important to understand the inter-relationship among the different tasks.
Gantt chart helps to manage the timelines of the project and its activity execution in efficient
way.

A Gantt chart is a visual project management timeline that consists of horizontal bars, usually
color-coded.
1. These bars show all the project tasks, when they are due, who is responsible, and how
long each task will take.
2. Therefore, Gantt charts illustrate the start and finish dates of the terminal elements and
summary elements of a project.
3. In other words, the Gantt chart assembles all pieces of tasks that are relative to a fixed
deadline.

What is the Purpose of a Gantt chart?


1. Essentially, a Gantt chart arranges project tasks on a visual timeline, making it simple
for project, program, and portfolio managers to sketch out project plans. Gantt charts
are utilized in resource management, project planning, project scheduling, and project
tracking, among many other areas.
2. Break down the project into manageable tasks, identify dependencies, and allocate
resources effectively.
3. Determine the sequence and duration of tasks, establishing a timeline for the project.
4. Monitor the progress of tasks, compare planned versus actual timelines, and identify
any delays or issues.
5. Share project plans and progress with stakeholders, team members, and clients in a
clear and understandable format.
6. Ensure that all team members are aware of their responsibilities and deadlines,
facilitating collaboration and coordination within the project.

Basic components of a Gantt chart


1. Task list
2. Timeline
3. Dateline
4. Bars
5. Milestones
6. Dependencies
7. Progress
8. Resource assigned

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Features of Gantt chart
Here are the following features of the Gantt chart:
1. Helps in Project Management
The Gantt chart gives us a high-level interpretation of the Project timeline using which we can
schedule our Project Delivery, wrap up the pending tasks, and extend the timeline according to
the requirement.
2. Simple to Use
It has a drag-and-drop feature that enables us to easily make changes or update the timeframes
of the tasks.
3. Supports Integration with Existing Projects
You can easily integrate the Gantt chart into your existing Project Workflow. Therefore, you
do not need to create the Gantt Log from scratch.
4. Ideal for Complex Projects
If the project structure is complex with multiple tasks or issues and the subtasks within them,
the Gantt chart serves as a proven solution to easily manage the complex work breakdown
structure.
5. Provides Useful Insights along with Timelines
A Gantt chart does not only deliver an overview of the sequence of events, but it also provides
important information for project managers. Also, it visualizes the critical path and hence
guides the schedulers’ attention to those activities that are crucial and deserve a specific
treatment

How to Create a Gantt chart?


Although creating a Gantt chart depends on multiple factors such as project status, its current
phase, team size, deadlines, structure of tasks, and subtasks, it is easy to create it for your
Project. The various steps in creating the Gantt chart are stated below.
 Step 1: List out every task you will need to complete to finish the project. For example,
you can mention tasks such as Backend Configuration, Database Integration, Testing and
Validation, Deployment, etc.
 Step 2: Define chronological order and put each task in order of when it needs to be done.
Also, identify whether some tasks depend on others or they need to be completed before
any other tasks.
 Step 3: Estimate how much time it will take you to complete each task to a level of quality
that has been defined during the requirement elicitation and gathering.
 Step 4: In this step, assign a realistic due date and start dates for each task. You should
analyze whether the task execution will need some extra time or not.
 Step 5: Fill up your Gantt chart and continuously update your Gantt chart with actual
timelines.

Advantages of Gantt chart

1. Easy identification of tasks: The Gantt chart helps us to easily identify the various tasks,
their inter-relation, and the Progress of the tasks.
2. Helps to evaluate critical resources utilization: We can evaluate the critical Resources
and their utilization, Dependencies, and Impacts of schedule changes in the Gantt chart.
Along with this, we can also create Visual alerts in case of scheduling conflicts.

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3. Helps to manage tasks order: The Gantt chart equips the project experts with the
capabilities to manage the order in which tasks need to be carried out so that we can easily
identify the priority of the activities.

Disadvantages of Gantt chart

1. Time-consuming: Setting up the Gantt chart includes various activities such as planning
the tasks, resources, timelines, due dates, dependencies, etc. This makes the Gantt chart a
time-consuming tool for the project.
2. Can turn into complex sheets: Putting too much information about the Project timelines
can turn the Gantt chart into complex sheets, due to which timeline management becomes
challenging.
3. Sometimes tough to update Gantt chart: If the Project includes the switching between
multiple tools and platforms for the task execution, it is tough to update the Gantt chart we
need to configure it repeatedly, as the workflow switches to another platform.

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