Skyward Data Mining
November 2016
You can change the display of what reports display in the list by choosing All Reports, My Reports or
My Favorites. Choosing to see only “My Reports” or “My Favorite Reports” (which can include other
people’s reports) can make it easier to locate the report you want to run.
When choosing “My Reports”, only reports you created will be listed. From the main screen, you
can tell when the report was created and when it as last run.
By choosing “My Favorites” only those reports show regardless of who created the report. To make
a report a “Favorite” simply by click on the star in the Favorite column and turn it Yellow.
When using “All Reports” the list will be significantly larger, but is an ideal way to verify if a
specific report has been created already. You can also clearly see what reports are marked as
favorites and choose other favorites from this view.
Filters can also be Added, Edited or Deleted from this main screen by clicking on the Filters
hyperlink. This would allow you to further filter reports to find a report you are looking for. Filter
items include, Created By, Date Created and Last Run Date/Time. This can be very helpful looking
for reports that the Report Name has been forgotten.
Without editing your template, you can Clone the Template, Print First 10 Records or the entire
report, export to Excel, Print using a Processing List, Create Address Labels or Information Labels
or do a Mail Merge.
To create a Data Mining Report template, click the Add button, Name the Template and input the
parameters, Report Orientation, Student Status, Default Entity, Class Status, etc. then save and
add Fields.
Fields can be added either with Field Selection or with Field Search.
If you do not know the name of the field you want, you can use Filed Selection and search for it by
Skyward Module/Tab, ie: Student Full Name is in General/Profile/Name/Student Full name
Or you can change to Field Search and type Student Full Name in the Field Lookup and it will come
up in the Available Fields column that can be added to the Fields on the Report.
You can use one or both methods to add all of the needed fields for your report. Once you have all
necessary fields on your report, you can set up your Ranges and Sort as needed.
The Radio Buttons shown below are important if you are looking for very specific information ie,
10th Grade students currently taking Algebra. If you left the default of “Include All Students
Regardless if They Have Data in the Field Area” you would all 10th Grade Active Students. By
choosing “Include Only Students Who Have Data in All Selected Field Areas” and select CY Schedule
only, you will only get 10th grade students currently in Algebra.
Creating a And / Or Filter within Data Mining is a great way to find a specific group of students, ie
10th grade Algebra students who have a Special Ed Status = Yes.
If you wanted, you could now use this report to create a Processing List for just these Students.
Click the Print Using Processing List and then Create New Processing List and then Name the
Processing List.
Once the report had finished running, you will then have a Processing List you can use to track
these specific students in Attendance, Grading, and Discipline etc.
