COAST Facility;

Grant Emergency
Response
Application Pack
– Year 1

This report was produced in collaboration with

COAST Facility Grant Full Application Pack

Table of Content
Table of Content..................................................................................................................................................... 2
Acronym Guide...................................................................................................................................................... 3
1. Structure of the Full Proposal Application Pack......................................................................................... 4
2. Introduction to COAST.................................................................................................................................. 5
2.1 Summary of the Programme................................................................................................................ 5
2.2 Objectives of the Programme.............................................................................................................. 5
2.3 COAST Facility’s themes...................................................................................................................... 6
2.4 Summary of COAST Country Strategies............................................................................................. 6
2.5 COAST Project Logframe..................................................................................................................... 9
2.6 Introduction to COAST Facility Implementers....................................................................................9
3. Application Process and Steps.................................................................................................................. 11
3.1 Timelines for Grant Window............................................................................................................... 11
4. ITP and Related Documentation................................................................................................................. 12
4.1 Amendments to the ITP documentation............................................................................................12
4.2 How we will respond to clarification requests from applicants......................................................12
4.3 Changes to Applications.................................................................................................................... 13
4.4 Acceptance of Applications............................................................................................................... 13
4.5 Costs of Application........................................................................................................................... 13
4.6 Clarifications sought by DAI.............................................................................................................. 13
4.7 Confidentiality of the ITP and related documents............................................................................13
4.8 Freedom of Information and Environmental Information Regulations...........................................14
4.9 Disclaimers.......................................................................................................................................... 15
4.10 Conflicts of Interest............................................................................................................................ 15
4.11 Changes to an Applicant’s circumstances.......................................................................................15
4.12 Joint Applications, Collaboration and Subcontracting....................................................................16
4.13 Costs.................................................................................................................................................... 16
4.14 Open Access Policy and Data Protection.........................................................................................16
5. Full Proposal Application Guidance.......................................................................................................... 17
5.1 Screening Stage Assessment............................................................................................................ 17
5.2 Technical Evaluation Stage Assessment..........................................................................................22
6. Technical Evaluation Scoring Guide.......................................................................................................... 28
7. Clarification requests.................................................................................................................................. 35
8. Agreement of Application Submission...................................................................................................... 36
9. COAST Grant Agreement Terms & Conditions.........................................................................................38

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COAST Facility Grant Full Application Pack

Acronym Guide
Acronym Definition

CGM Country Grant Manager

CN Concept Note

COAST Climate and Ocean Adaptation and Sustainable Transition

DD Due Diligence

EIR Environmental Information Regulations

FCDO Foreign Commonwealth and Development Office

FOIA Freedom of Information Act

FP Full Proposal

GEDSI Gender, Equity, Disability and Social Inclusion

GA Grant Agreement

IATI International Aid Transparency Initiative

ITA Invitation to Apply

ITP Invitation to Proposal

MEL Monitoring, Evaluation and Learning

SC Subcomponent

SRO Senior Responsible Officer

TAF Technical Assistance Facility

VfM Value For Money

WS (COAST Facility) Workstream

1. Structure of the Emergency Response

Application Pack

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COAST Facility Grant Full Application Pack

Thank you for applying for a pre-award Emergency Response grant from the COAST Facility.
In this Application Pack, you will find:
 Programme Information: A brief introduction to the COAST Facility including a
summary of the programme, high-level objectives and summary of COAST Country
priorities.
 Application Approach and Steps: Submission processes and templates; instructions
on how to complete each stage and sequencing; instructions for applicants on detail
required.
 How we will Request and Respond to Clarifications: Appropriate points of contact
within the COAST team.
 Templates for completion to support the application: Attached as annexes are the
DAI Grants Capacity Assessment Tool (GCAT), COAST project Workplan, COAST
Budget template and Risk Register which must be completed and submitted along with
the application.

2. Introduction to COAST
2.1 Summary of the Programme
The Climate and Ocean Adaptation and Sustainable Transition (COAST) Programme is a
flagship initiative under the UK Government’s Blue Planet Fund (BPF). Its primary objective is
to enhance marine biodiversity conservation, climate resilience, and sustainable livelihoods by
strengthening governance, empowering communities, and mobilising sustainable financing for
long-term coastal resilience.
The COAST Facility is delivered by DAI Global UK and is split into three workstreams:
1. Strengthening planning and policy in priority countries (Indonesia, Mozambique,
Philippines, Vietnam) - national and sub-national capacities in coastal and marine
management, data collection, evidence generation in decision making; TA, enabling
environment for finance flows into COAST themes; analysis and capacity building;
scope includes support the integration of ocean / climate objectives into non-ocean and
climate sectors policies and plans; will include political economy analysis, security and
sensitivity analysis for priority countries.
2. Inclusive coastal stewardship and livelihoods in priority countries - grants to
projects, activities, capacity building, local level action v themes and prioritising
integrated approaches - supporting local led community governances, stewardship and
sustainable use of resources (e.g. locally managed marine areas); support pipeline of
scalable projects; CFPs based on country priorities to build portfolio of grant projects
(supplier does calls, evaluations, due diligence, grant making and management).
3. Responsive coastal management and governance support - demand led support to
posts (ODA eligible, non-COAST priority 6 countries) - TA expertise and analysis e.g. to
help integrate coastal/ climate / ocean issues into other sectors policy and plans;
demand mechanism for ODA HMG including communications, screening processes,
then management of TA / funding.

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COAST Facility Grant Full Application Pack

2.2 COAST Facility’s themes

COAST Facility’s interventions are delivered following three interrelated themes that reinforce
one another to support climate resilience and the socio-economic prosperity of coastal
communities:
 Critical Marine Habitats for Coastal Resilience: COAST promotes pro-poor, locally
inclusive conservation, management, and rehabilitation of mangroves, seagrass, and
coral reefs to strengthen ecosystem services and community resilience. Areas of focus
include supporting integrated coastal planning (e.g. marine spatial planning [MSP],
locally managed marine areas [LMMAs]), nature-based solutions, blue finance
mobilisation, and livelihood development empowering local communities in coastal
stewardship.
 Small-Scale Fisheries Management: COAST strengthens fisheries management
knowledge, capacities and incentives for coastal communities to support more climate-
resilient, inclusive and sustainable livelihoods. Areas of focus include supporting co-
management efforts, generating data on fish stocks, improving fishing technologies and
safety, expanding market access, and optimising subsidy use to support long-term
sustainability.
 Scaling Sustainable Aquaculture: COAST supports environmentally sustainable and
inclusive aquaculture to reduce pressure on wild fisheries, lower fish prices for
vulnerable populations, and stabilise local incomes. Areas of focus include research on
climate-resilient stocks, infrastructure investments, regulatory improvements, improved
market access, and biodiversity-friendly aquaculture (e.g. seaweed farming).

2.3 COAST Priority Country Geographies and Strategic

Outcomes.
COAST’s priority Countries (Indonesia, Mozambique, Philippines and Vietnam) have selected
priority areas for their interventions. Emergency responses funded through this ITP should be
limited to these areas. Each country also has strategic objectives which should be accounted
for in your application.
Indonesia Priority Geographies
1. Northern Coast of Papua Island (Bird Head)
• Strategic Focus: Customary marine tenure, community-based MPAs/OECM,
indigenous knowledge integration.
• Rationale: Home to the world’s highest marine biodiversity; increasing trend of land-use
change; strong customary governance systems; governance complexity; significant
investment history by BPF and some big national and international NGOs supported by
both public and private donors.
2. Northern and Southern coast of Java Island
• Strategic Focus: Mangrove rehabilitation, climate-smart aquaculture, fisheries
transition, rapid response to disasters.
• Rationale: High population density, severe coastal abrasion driven by land-use
changes and consequential tidal flooding due to climate change, aquaculture
intensification with sustainability challenges.
3. East Coast of Sumatra

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COAST Facility Grant Full Application Pack

• Strategic Focus: Community fisheries, aquaculture diversification, blue economy

investment readiness, customary marine tenure.
• Rationale: High fisheries productivity, significant carbon storage potential within
mangrove ecosystems, and extensive land-use conversion to palm oil plantations,
which has impacted coastal belts and riverine systems.
• Opportunities: Value chain transformation, presence of active community groups and
provincial champions, participatory data systems.
4. Lesser Sunda Islands
• Strategic Focus: Biodiversity protection, livelihoods resilience, social inclusion and
aquaculture developments.
• Rationale: Under-served by major donor investments; highly reliant on nearshore
ecosystems; and is rich in indigenous resource management practices with strong
potential for multispecies fisheries development.
• Opportunities: Strengthening marine spatial planning, community empowerment
through grants, GEDSI leadership programs.
5. Sulawesi Island (e.g., Gorontalo, North Sulawesi, Southeast Sulawesi)
• Strategic Focus: Data-driven fisheries management, inclusive value chains, climate
risk reduction.
• Rationale: Strategic FAD zones; land-based overexploitation that affects nearshore
ecosystems; governance complexity; digital readiness and existing provincial Blue
Economy Roadmap.
• Opportunities: Collaboration with regional universities, piloting e-monitoring tools,
advancing traceability platforms, partnership with conservation NGOs, blue carbon
pilots.
6. Kalimantan Island (e.g., West Kalimantan, East Kalimantan)
• Strategic Focus: Mangrove rehabilitation, climate-smart small-scale aquaculture,
community-based local fishing management area, climate risk reduction and adaptation,
livelihood resilience
• Rationale: Under-served by major donor investments; highly reliant on nearshore and
mangrove ecosystems;
• Opportunities: ongoing mangrove rehabilitation, piloting citizen data collection,
partnership with conservation NGOs, blue carbon pilots, local Fisheries and Aquaculture
Improvement Program for small-scale fisheries.
7. Maluku Islands (e.g., North Maluku and Maluku)
• Strategic Focus: Customary marine tenure, community-based MPAs/OECM,
indigenous knowledge integration.
• Rationale: Home to the world’s highest marine biodiversity; known as the fishing
ground for highly valued, globally sought commercial tuna, strong customary
governance systems; significant investment history by some big national and
international NGOs supported by both public and private donors.
• Opportunities: Partnership with conservation NGOs, collaboration with regional
universities, blue carbon pilots, scaling customary co-management practices.

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COAST Facility Grant Full Application Pack

Indonesia Strategic Outcomes

 Outcome 1: Aligning blue economy policy with governance
 Outcome 2: Integrating ecosystem rehabilitation and resilience into policies
 Outcome 3: Innovative blue finance and livelihood diversification
 Outcome 4: Improved fisheries co-management and climate-smart aquaculture
 Outcome 5: Inclusive leadership, resource tenure, and knowledge integration
 Outcome 6: Advancing gender equity, inclusivity, and strengthening local capacity

Mozambique Priority Geographies

Focus Area 1: Maputo and Inhambane
 Better infrastructure
 Rich marine biodiversity (coral reefs, mangroves, seagrass beds, and whale migration
routes)
 Resources overexploitation (main markets)
 Tourism
Focus Area 2: Zambezia and Nampula
 High biodiversity (mangroves, coral reefs)
 High vulnerability to climate shocks (cyclones and storms)
 Urgent climate adaptation needs

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COAST Facility Grant Full Application Pack

Mozambique Strategic Outcomes

 Outcome 1: Ecological and economic resilience is supported by strengthened legal and
governance frameworks for the management of coastal and marine ecosystems and the
blue economy.
 Outcome 2: Community Fisheries Councils (CCPs) and Community-Managed Fishing
Areas (CMFAs) are empowered to effectively, equitably and sustainably manage and
protect coastal marine ecosystems and resources.
 Outcome 3: Coastal livelihoods are more sustainable and resilient, both ecologically
and economically.
 Outcome 4: Coastal communities are more resilient to climate impacts through
strengthened adaptation efforts.

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COAST Facility Grant Full Application Pack

Philippines Priority Geographies

The Philippines team have determined that the three areas below will be the focus of their
emergency response grants:
 Integration Site 1: Samar-Sorsogon Corridor (Pacific-facing): This area represents
high-exposure coastal zones facing the Pacific Ocean, where communities are
vulnerable to severe typhoons and storm surges. It offers strategic opportunities for
ecosystem-based adaptation and strengthened marine governance.
 Integration Site 2: Mindoro-Marinduque-Romblon Island Cluster (Interior Archipelago):
Located within the interior of the Philippine archipelago, this cluster showcases
biodiversity-rich but poor island provinces with strong potential for community-based
conservation, co-management of MPAs, and scalable livelihood interventions.
 Integration Site 3: Additional integration site to less served areas in Mindanao such as
the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM), Surigao del Sur,
Dinagat Island Province will be further studied. These are resource rich area but with
high poverty incidence. As more information and analysis are available, they may be
considered in the second year of programme implementation.

Philippines Strategic Outcomes

 Outcome 1: Vulnerable coastal communities have more resilient and nature-based
solutions to climate impacts as a result of more effective, inclusive and expanded
protection of coastal ecosystems (e.g., LMMA, MPAs, OECMs).

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COAST Facility Grant Full Application Pack

 Outcome 2: Vulnerable coastal communities have more resilient seafood sources and
livelihood opportunities through improved fisheries management and compliance,
improved market access, and livelihood diversification opportunities, including
aquaculture and other blue-economy-based livelihoods.
 Outcome 3: Coastal communities demonstrate stronger leadership and cooperation
and benefit from more equitable access to ecosystem goods and services through
inclusive and effective governance, planning, and policy-making within government
institutions and civil society.

Vietnam Priority Geographies

 Ha Long Bay area in the north: Hai Phong and Quang Ninh; Ha Long Bay, a UNESCO
World Heritage site, boasts a rich marine ecosystem with coral reefs and mangrove
forests, supporting a thriving tourism and aquaculture industry.
 Central coastal region: Gia Lai and Khanh Hoa; The Central Coast features diverse
ecosystems like lagoons and coral reefs, with conservation efforts focused in areas
such as Cu Lao Cham and Hon Mun. Its marine economy revolves around fisheries,
tourism (Nha Trang, Da Nang, Hoi An), and port activities, but faces threats from
storms, erosion, and pollution.
 Mekong delta region: Can Tho, Ca Mau, and An Giang; The Mekong Delta coastline,
characterized by extensive mangrove forests, is crucial for fisheries and aquaculture,
but is highly vulnerable to sea-level rise, saltwater intrusion, and mangrove degradation

Vietnam Strategic Outcomes

 Outcome 1. Vulnerable coastal communities are more resilient to climate change and
environmental degradation through the restoration and rehabilitation of mangroves,
seagrass beds, and coral reefs, and integration natural disasters and climate risk
reduction measures.
 Outcome 2. Vulnerable coastal communities achieve more resilient, sustainable and
inclusive livelihoods through integration of nature-based solutions, the adoption of
climate-smart practices, improved value chains, and access to certification and
investment.
 Outcome 3: Critical marine and coastal ecosystems are better protected over the long
term through strengthened governance frameworks, improved enforcement and
incentives, integration of innovative financial mechanisms, and the use of evidence,
data, and technologies.
 Outcome 4. Coastal communities gain greater influence over the ecosystems they rely
on through more inclusive, equitable, and collaborative governance, planning, and
implementation of resource management initiatives.

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COAST Facility Grant Full Application Pack

3. Application Process and Steps

3.1 COAST Facility Emergency Response Approach
As the climate crisis worsens it is expected that coastal communities in our target countries
and communities will experience more climate related emergencies. COAST aims to build the
resilience of coastal communities to help cope with these events. As part of our programme,
we will also support partners to respond to emergencies such as tropical storms / cyclones,
floods, droughts or movements of communities because of these events. This support will be
through “emergency response grants”.
COAST Facility’s emergency response grants are designed to support activities that are
complementary to COAST’s strategic outcomes and activities, for example supporting the
repair and protection of community or grantee assets, small infrastructure or supporting cash
for work activities to enable repair and rehabilitation of assets following a climate related
emergency.
Partner Organisations eligible for Emergency Response Grants:
COAST’s Emergency Response grants will be available to organisations that meet the
following criteria:

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COAST Facility Grant Full Application Pack

Demonstrated expertise in disaster and emergency response and recovery activities;

 Organisational capacity – including personnel, processes and systems in place to
respond quickly to a) preparedness activities in advance of an anticipated event; and b)
responsiveness to support during an emergency and immediate post-emergency
activities;
 Alignment with COAST thematic priorities and a demonstrated focused on GEDSI
outcomes and demonstrated expertise in COAST priority geographies

Grant making approach

COAST Facility will invite organisations to propose their emergency preparedness and
response approach. Grantees will be selected on:
a) their proposed approach to emergency preparedness and response and
b) their alignment with the above requirements (demonstrated expertise, organisational
capacity and alignment with COAST priorities)
Grants will be agreed based on a theoretical approach to responding to a range of likely
scenarios. Grants will be made for an initial nominal sum which can be paid in the event of an
emergency. When an emergency event occurs the Grant will be mobilised through direct
notification by the COAST Facility to the Grantee.
Additional funds can be added to the grant, on an as-needs basis, depending on the severity
of the event and in consultation with the COAST Facility point of contact.
Emergency Response Grantee partners will be offered awards for the duration of the project
(until December 2029).

Alignment with COAST objectives and scope of work:

To be in line with COAST’s strategic outcomes and vision, COAST’s response in emergency
contexts will include:

o Supporting preparedness requirements for protection, early action or damage limitation of

COAST (and our partners / grantee) investments in advance of an impending climate event
or emergency. This could include supporting the cost of moving of assets (e.g. labour and
transport costs) or protecting assets (additional infrastructure or protection) or creating safe
spaces for communities, grantees or their assets;
o Support the replacement and repair of COAST (and our partner/ grantees’) investments in
the situations where these have been damaged or destroyed including assets that COAST
may have invested in and / or assets that are used for COAST project activities (this may
including small scale assets such as nets, boats, or repairs to community buildings, or
replacement of mangrove / sea grass or beach protection infrastructure that have been
damaged / destroyed, replacement of grantee assets provided by COAST or essential to
the grantee’s operating ability (e.g. laptops, printers, furniture)
COAST may also limit its emergency response to:
- locations where it already has projects, and is investing in activities
- priority locations as defined in the COAST country strategies
- where its current projects, target communities or grantees are at risks and / or
- supporting existing grantees or new grantees to deliver emergency preparedness or
response activities that protect COAST’s projects or investments.

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COAST Facility Grant Full Application Pack

It is expected that other organisations such as local governments and humanitarian

organisations would provide basic humanitarian needs of local populations. COAST’s
interventions would be additional to these needs and focus on the ability of our target
communities to return to income generation activities as quickly as possible and with minimal
damage to the progress they have already made within the COAST programme.
COAST Facility does not intend to support the procurement and distribution of humanitarian
items such as food, medicines and non-food items (blankets, plastic sheeting etc) as this is
expected to be led by humanitarian organisations and coordinated humanitarian and lifesaving
responses.

The COAST Facility is inviting your organisation to pre-qualify to provide emergency event
support. To be considered partners will need to:
 Undergo our Due Diligence (DD) process which involves responding to questions from
our Grants Capacity Assessment Tool and submitting supporting documentation to
verify those responses
 Submit a short application form outlining your capabilities to respond to an emergency
in our key geographies, the approach you would take to preparing for an emergency
event and how you would respond after the event has taken place.
Each application would be evaluated by our team and clarifications and improvement would be
suggested. If successful, a grant agreement would be signed which would commit to funding
for one event which could be mobilised in a short time period to allow quick and effective
interventions if an emergency should occur.

3.2 Timelines for Grant Award

COAST will have active projects to protect from September 2025 and so we are looking to
make grants as soon as possible to ensure that the systems are in place to protect and help
communities recover from emergencies from the start of their implementation.
Applicants must read, understand and agree to, all the information and supporting documents
in this ITP Pack before submitting their application. Applicants should review the terms and
conditions of the Grant Agreement (GA) in the final section of this document to ensure that
they are willing to sign them if their application is successful.

3.3 Financial Limits and Process

As part of the application, the grantee will submit a budget (section 5.2). This budget will be
indicative as the award will be theoretical until an emergency occurs. Applicants
should therefore estimate the cost of their response to a single emergency event up to a
maximum of £20,000 and indicate how this funding might be spent in the Budget section of
the application (5.2).

When an emergency occurs and the grant is mobilised, the COAST Facility will directly
discuss with the Grantee any budget modifications required if above the initial estimates.

Reconciliations of expenditure will take place once the intervention has taken place.
Payments will be made on a Time and Materials basis with recompense being made
against actual expenditure.

Once a grant is implemented and the agreed budget is utilised, COAST Facility can agree
to extend the grant agreement with the Grantee to prepare for the next event.

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COAST Facility Grant Full Application Pack

4. ITP and Related Documentation

The Lead Applicant must complete all parts of the Application Form in soft copy in accordance
with the instructions therein. Applicants must provide all the information requested in the
Invitation to Propose (ITP) in the order and format specified to enable COAST Facility to
consider all applications fairly and equally.
Applicants should read the ITP carefully before applying. The ITP sets out:
 the Timetable and Application Process;
 the DAI Due Diligence Process
 sufficient information to allow Applicants to submit a compliant application;
 information regarding the evaluation criteria which will be used to assess the
applications; and
 the administrative arrangements for the receipt of applications.
Applicants are responsible for ensuring that they understand the requirements for this
Application Process. If any information is unclear or if an applicant considers that insufficient
information has been provided, a query should be raised via the clarification process described
below. Applicants are responsible for ensuring that they have submitted a complete and
accurate application.
By applying, applicants accept the terms and conditions in the ITP. Failure to comply with the
instructions set out in the ITP or the provision or false, inaccurate or misleading information,
may result in the applicant’s exclusion from this Application Process and potentially from future
competitions.

4.1 Amendments to the ITP documentation

If The COAST Facility amends or withdraws all or any part of the ITP process at any time,
applicants will be notified. Applicants will be provided with reasonable time in which to take into
account an amendment in preparing their applications. COAST may extend the deadline for
the submission of applications and/or any other stages of the Application Process.

4.2 How we will respond to clarification requests from

applicants
During the grant competition process all communications from applicants (including their
consortium members, consultants, and advisers) must be via the Country Grant Manager
(CGM)’s email below. The CGM will answer clarification questions on the ITP pack and
Application Process.
As part of an application, the applicant must read and confirm acceptance of the Form of
Application as required in the qualification envelope in the online application.
The application and any documents accompanying it must be in English and submitted in
accordance with the ITP.
The overall project cost stated in the FP must be submitted in £ Sterling, inclusive of
irrecoverable VAT.

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COAST Facility Grant Full Application Pack

Only applications verified as complete and compliant, in accordance with the Conditions of
Application, will be evaluated. This includes word limits. Words that exceed the limit will not be
assessed.
Applicants must be explicit and comprehensive in their application as, subject to any
presentations referred to below, this will be the single source of information used to score and
rank applications for this stage of the competition. DAI will only take account of information
specifically asked for in the ITP.

4.3 Changes to Applications

Applicants may modify their applications prior to the deadline for applications. No applications
may be modified after the deadline for applications unless directly requested by DAI.
Applicants may withdraw their applications at any time. Unless withdrawn, applications shall
remain valid and open to acceptance by DAI for 160 days from the deadline for applications.

4.4 Acceptance of Applications

By issuing this ITP, communicating with an applicant or an applicant’s representative or agents
or any other communication in respect of this competition, DAI shall not be bound to accept
any application or award any of the funding for which applications are invited. DAI reserves the
right to withdraw or terminate the competition at any time.

4.5 Costs of Application

Applicants shall bear their own costs and expenses incurred in the preparation and submission
of their applications. DAI will not be responsible or liable for those costs regardless of the
outcome in relation to individual applications, even if DAI amends or terminates the
competition.

4.6 Clarifications sought by DAI

DAI reserves the right (but is not obliged) to seek clarification of any aspect of an application
and/or additional information during the evaluation phase. Failure to respond in a timely
manner and/or to provide an adequate response to such a request may result in rejection of
the application.

4.7 Confidentiality of the ITP and related documents

The contents of this ITP and of any other documents or information published or provided by
DAI in respect of this competition are provided on condition that they remain the property of
DAI and are kept confidential (save in so far as they are already in the public domain). The
applicant shall take all necessary precautions to ensure that they remain confidential and not
disclosed, save as described below.
Applicants may disclose information relating to the grant Application Process to their advisers
and sub-grantees in the following circumstances:
 disclosure is for the purpose of enabling an application to be submitted and the recipient
of the information undertakes in writing to keep it confidential on the same terms as the
applicant;
 DAI gives prior consent to the disclosure;
 the disclosure is made for the purpose of obtaining legal advice in relation to the
competition; or
 the applicant is legally required to disclose the information.

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COAST Facility Grant Full Application Pack

No applicant will undertake any publicity activities with any part of the media in relation to this
ITP without the prior agreement of DAI, including agreement on the format and content of any
publicity. For example, no statements may be made to the media regarding the nature of any
application, its contents or any proposals relating to it without the prior written consent of DAI.
All central government departments, their executive agencies and non-departmental public
bodies are subject to control and reporting within government. They report to the Cabinet
Office and HM Treasury for all expenditure.
For these purposes, DAI may disclose within government any of the applicant’s documents
and information (including any that the applicant considers confidential and/or commercially
sensitive) provided in its application. The information will not be disclosed outside government
during the Application Process. Applicants consent to these terms as part of the Application
Process.

4.8 Freedom of Information and Environmental Information

Regulations
In accordance with the obligations and duties placed upon public authorities by the Freedom of
Information Act (FOIA) and the Environmental Information Regulations (EIR), which provide a
public right of access to information held by public bodies, DAI may disclose information
submitted to it by an applicant.
If an applicant considers any information which the applicant supplies to be commercially
sensitive or of a confidential nature, the applicant should:
 clearly identify such information as commercially sensitive;
 explain the potential implications of disclosure of such information; and
 provide an estimate of the period of time during which the applicant believes that such
information will remain commercially sensitive.
DAI will endeavour to maintain confidentiality of information identified by an applicant as being
confidential in nature and/or commercially sensitive. Pursuant to a request for this information
under FOIA and/or EIR, DAI where practicable, will consult with an applicant before
disclosure.
However, even where information is identified by an applicant as being confidential or
commercially sensitive, applicants acknowledge that there may be circumstances in which DAI
may be required to disclose such information in accordance with the FOIA or the EIR (in
addition to any other transparency obligations). In particular, DAI is required to form an
independent judgment concerning whether the information is exempt from disclosure under the
FOIA or the EIR and whether the public interest favours disclosure or not. Accordingly, DAI
cannot guarantee that any information marked “confidential” or “commercially sensitive” will not
be disclosed and accepts no liability for any loss or prejudice caused by the disclosure of
information.
If an applicant receives a request for information relating to this competition under the FOIA or
the EIR during the competition, this should be passed immediately on to DAI and the applicant
should not attempt to answer the request without first consulting DAI.

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COAST Facility Grant Full Application Pack

4.9 Disclaimers
Whilst the information in this ITP and any supporting information referred to herein or provided
to the applicants by DAI have been prepared in good faith, DAI does not warrant (expressly or
impliedly) or represent that this information is comprehensive reasonable nor accurate, or that
it has been independently verified.
Neither DAI nor its respective advisors, directors, officers, members, partners, employees,
other staff, or agents:
 makes any representation or warranty (express or implied) as to the accuracy,
reasonableness or completeness of the ITP or of any other written or oral
communication transmitted (or otherwise made available) to any Applicant;
 accepts any liability for the information contained in the ITP or any other written or oral
communication (including any communications via the COAST E-Platform) transmitted
(or otherwise made available) to any applicant, or for the fairness, accuracy, or
completeness of that information; or
 shall be liable for any loss or damage (other than in respect of fraudulent
misrepresentation or any other liability which cannot lawfully be excluded) arising
because of reliance on such information or any subsequent communication.
Any party considering entering into an Agreement with DAI following receipt of the ITP should
make its own investigations and independent assessment of DAI and its requirements and
should seek its own professional financial and legal advice.
Neither the issue of the ITP nor any of the information presented in it should be regarded as a
commitment or representation on the part of DAI to enter into a grant funding agreement.
Nothing in the ITP or in any other communication made between DAI and any other party,
should be interpreted as constituting an agreement or representation between DAI and any
other party (save for a formal award of grant funding) or as constituting an agreement or
representation that grant funding shall be offered.

4.10 Conflicts of Interest

The concept of a Conflict of Interest includes any situation where relevant staff members of
DAI, involved in this grant Application Process have, directly or indirectly, a financial,
economic, or other personal interest which might be perceived to compromise their impartiality
and independence in the context of the Grant Application Process and/or affect the integrity of
the grant offer.
Where the applicant is aware of any circumstances giving rise to a Conflict of Interest or has
any indication that a Conflict of Interest exists or may arise it should inform DAI of this as soon
as possible (whether before or after submission of an application). Applicants should remain
alert to the possibility of Conflicts of Interest arising at all stages of the Grant Application
Process and should update DAI if any new circumstances or information arises, or there are
any changes to information already provided to DAI. Failure to do so, and/or to manage
properly any Conflicts of Interest may result in rejection of an application.

4.11 Changes to an Applicant’s circumstances

DAI may:
 reject an application where there is a change of identity, control, financial standing or
other factor which may affect DAI’s evaluation of the application; or
 revisit information contained in an application at any time to take account of subsequent
changes to an applicant’s circumstances; or

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COAST Facility Grant Full Application Pack

 at any point during the Application Process, require an applicant to certify there has
been no material change to information submitted in its application and in the absence
of such certificate, reject the application.

4.12 Joint Applications, Collaboration and Subcontracting

Where a consortia application is proposed, lead applicants are required to complete the
relevant questions on other consortia members’ behalf in the Application Form:
 Relevant information should be provided in the application in respect of each
organisation that will play a significant role in the delivery of COAST.
 Where an organisation in a joint-application changes during the competition, the
applicants should inform the COAST immediately via email to the CGM. In such
circumstances, COAST reserves the right to take such action, including excluding the
organisation from participation in the competition, where the change in membership is
material to COAST’s evaluation of the application.
 The applicant shall ensure that its sub-grantees and advisers abide by the terms of the
ITP.
 By submitting a Full Proposal you confirm that partners mentioned have agreed to the
submission and that you have clear authority from your partners to submit a proposal on
their behalf.

4.13 Costs
As stated above, the figure provided in the must be submitted in £ Sterling, inclusive of
irrecoverable VAT.
The value of any individual grant should not exceed £20,000 for the implementation of one
emergency response.

4.14 Open Access Policy and Data Protection

The UK Government is committed to push for greater transparency in the availability and use
of data to improve accountability, decision making, and to help deliver sustainable
development outcomes to people living in poverty. Projects are likely to generate significant
outputs including datasets, best practices, peer-reviewed journal articles and technical reports
which will be of value to other countries and stakeholders.
All evidence and data produced during the project must be made freely available and
accessible to all, unless there are sensitivities involved.

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COAST Facility Grant Full Application Pack

5. Application Guidance
Proposals will go through the following Screening steps. If the applicant and the application are
deemed eligible, they will be passed on to the technical evaluation stage.

5.1 Screening Stage Assessment

Organisational Eligibility Screening

A review of your organisation's eligibility to carry out the project will be undertaken.
This review will look at:
 The type of organisation;
 Your registration status;
 Whether you organisation has the correct processes in place to be able to deliver the
project effectively and manage grant funding safely
Applicants must not be under any debarment or exclusion due to professional or fiduciary
malpractice.
Any proposed activities must be eligible for UK Overseas Development Assistance (ODA)
funding (the primary purpose being to promote the economic development and welfare of
developing countries).
Any proposed offer from a consortium should be headed by a single Lead Delivery Partner.
Prospective Lead Delivery Partners will lead and submit applications on behalf of all members
of their consortium.
Applications for grant funding must be led by an Organisation registered and authorised to
operate in the target country in which this project will operate.
You will be asked to complete the DAI Grants Capacity Assessment Tool (GCAT) and submit a
number of documents for review and scoring to assess your organisation’s ability to manage
FCDO funds. This assessment will take place in parallel with the application assessment.

Screening Assessment Questions

Section A: Applicant Information (Project Lead). Information about your organisation (some
information pulled from CN – flag any sections that have been edited on the platform). This
section will be screened for eligibility.

Requested information Applicant entry field

A1 Project Title (Max

25 words)

A2 Main Contact  Name:

person  Position:
 Email:

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COAST Facility Grant Full Application Pack

 Tel:

A3 2nd Contact  Name:

Person  Position:
 Email:
 Tel:
Capacity of your organisation
A4 Number of Please give the number of employees currently employed by the
employees organisation, you may split this into full and part time if relevant.
Please indicate the proportion of male and female employees.
A6 Fraud Are you aware of any fraudulent activity within your organisation
(Max 200 words) within the last 5 years? If yes, please give details

A7 Fraud prevention How will you minimise the risk of fraudulent activity occurring in
(Max 200 words) future?

A8 Confirmation of Please indicate whether you have the following documents for
key documents, your organisation. Highlight any that you do not currently have:
organisational
practices and
policies.  Financial Management Policies and Procedures
 Role of board/senior management in supervision of
proposed TA or grant
At Due Diligence /
grant signing  Human Resources / Recruitment Policy
stage you will be  Example of contract of employment and list of employees
asked to provide  Ethical Behaviour and Modern Day Slavery prevention
proof / policy
documentation of
 Safeguarding policy and procedures
these
 Procurement and asset management polices, procedures
and methodologies
 Supply Chain Management document on how partners will
be sourced and managed
 Process for selection of external auditors
 Internal controls for identifying and reporting terrorist
activity
 Fraud, Bribery and Anti-Corruption Policy
 Process for selection of external auditors
 Most recent audit report
 Management of potential Conflicts of Interest
 Duty of Care Policy
 Corporate capability and quality assurance statement

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COAST Facility Grant Full Application Pack

 Environmental safeguarding policy including ISO

4001/2015 certification
 Policy to safeguard IT, data and communication systems
 Business License and/or Commercial Registration
Certificate
 VAT and/or TIN No. Certificate
 Tax clearance certificate
 Copies of Insurance documents
 Chart of Accounts

A9 Affiliation to Please tick to confirm that your organisation (including any key
terrorist personnel) has no links to or affiliation with:
organisations /
activities and / or
sanctioned Terrorist organisations or activities -
entities / Sanctioned entities or countries -
countries

Section B: Key Project Partner/s Information- Partner 1* (Duplicate table to be available for
more than one partner). This section will be screened for eligibility.
.

Requested information Applicant entry field

B1 Organisation
name

B2 Registration or
charity number
(if applicable)
B3 Date of
incorporation /
registration
B4 Web address
(if applicable)

B5 General email
address

B6 Contact person  Name:

 Position:
 Email:

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COAST Facility Grant Full Application Pack

 Tel:
B7 Which of the Select a maximum of two categories:
following best Non-Governmental Organisation (NGO)
describes your
organisation? Disabled Peoples’ Organisation (DPO)
Civil Society Organisation (CSO)
Community Based Organisation (CBO)
Parastatal organisations
Academic / Research Institute
Multilateral organisation
Social development organisation
Indigenous People’s Organisation (IPO)
Private Sector
Other... [please specify]

B8 No of employees Please give the number of employees currently employed by the

organisation, you may split this into full and part time if relevant.
Please indicate the proportion of male and female employees
B9 Please provide a brief summary of your experience with projects of
Funding history this size and scope
(Max 200 words)

B10 Fraud Are you aware of any fraudulent activity within your organisation
within the last 5 years?

B11 Fraud How will you minimise the risk of fraudulent activity occurring in
prevention (Max future?
200 words)
Please list the last 3 year’s annual income (in GBP, £) for the
organisation:
 2022/23: £00.00
B12 Financial history  2023/24: £00.00
 2024/25: £00.00
Note that evidence of audited accounts may be required during the
due diligence exercise

5.2 Technical Evaluation Stage Assessment

This part of the assessment will assess the alignment of your application with COAST
priorities, its chances of success and the innovation and quality of your ideas.
Section C: Programme Purpose, Context, Impact and Alignment. This section will be scored
as part of a competitive evaluation for open competitions.

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COAST Facility Grant Full Application Pack

Requested information Applicant entry field Score

C1 Experience (Max Outline your organisation’s (and your partners’ if /10

300 words) applicable) experience in delivering emergency
response assistance.
C2 Infrastructure Outline the infrastructure (offices, staffing, equipment) /10
(Max 300 words) that your organisation can mobilise in the event of an
emergency and its location in relation to the priority
geographies highlighted in the country strategies
executive summaries found in section 2.5.
C3 Approach to Please outline the principles to which your organisation /5
emergency will adhere when helping communities to prepare or
response respond to an emergency.
(Max 300 words)
Please focus on preparedness (once an event has been
forecast) and post-event response. Please focus your
response on how your approach would limit the damage
to COAST’s investment and help the project achieve
the outcomes in the priority country.
C4 Likely actions to Please outline what your activities you would consider /10
respond to various to help protect and respond to emergencies in the
emergencies priority geographies above in the event of; flooding,
(No word limit) typhoons/hurricanes, tidal surges and displacement of
populations due to any of the above.

Please be brief and highlight only actions that we could

expect you from your response in each scenario.
C5 Methodology and Describe how you would implement the above activities /10
delivery approach to protect and respond to communities’ needs. Who
would implement these, how, and where? Explain why
this approach would be the most suitable to deal with
(Max 400 words) the events described in C4.
Please refer to any evidence that supports your
proposed approach.

C6 MEL Resourcing Do you have capacity to measure the results of your Not
and ways of intervention, either independently or in collaboration score
working with COAST Facility? d

(Max 250 words) Will your organisation be able to grant COAST Facility
access to the project and its participants for results
measurement?

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COAST Facility Grant Full Application Pack

What challenges related to monitoring, measurement

and learning do you anticipate? What support or
guidance would help you manage this effectively?

C7 Poverty reduction & Please demonstrate how gender equity, disability, and /8
GEDSI social inclusion (GEDSI) and poverty reduction will be
addressed in your emergency response by providing
detail on the approach, including design, delivery, and
(Max 400 words) monitoring. Please note, the intention should be to build
back better, wherever possible.

Provide detail on the requisite social development /

gender/poverty reduction expertise within the project
team to deliver the proposed outcomes.
Total /48
Points

Section D; Project finance This section will be scored as part of a competitive evaluation for
open competitions.

Requested information Applicant entry field Score

D1 Financial Category /10

25/26 Total (£)
Summary
Total budget (in Staff Costs
GBP/£) by key
budget costs (staff, Travel & Subsistence
overheads, Costs
equipment, travel, Other Costs
subsistence,
miscellaneous) per Equipment Costs
intervention up to a
maximum of Sub-contractors Cost
£20,000
Costs should be Overhead Costs
maximum and
indicative costs. Total Costs (£)


D2 Financial Please confirm in text the total GBP (£) amount
Narrative requested from COAST to deliver the project.

(Max 250 words) Please describe the nature of overhead

expenditure. Note that this is capped at 15% of
project total.

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COAST Facility Grant Full Application Pack

Please detail the justification for any capital

expenditure.
D3 Subcontractor Please provide details of the costs of your
Costs subcontractors, at minimum the breakdown
between fees and expenses
D4 Value for Money Please explain how you have determined that the
proposed project would offer good Value for Money
(VfM) (5Es principle, ‘Economy, Efficiency,
(Max 200 words) Effectiveness, Cost-Effectiveness Equity’) and that
the proposed approach is the most cost-efficient
way of addressing the identified problem(s).

6. Clarification requests
The COAST team is based across Indonesia, Mozambique, the Philippines, Vietnam and the
UK. Each Country Grant Manager is the primary recipient and manager of each grant
application for their Country Team. To request clarification or support with completing this
Concept Note, please reach out to:
Indonesia Grant Manager, Nurlia Wuliyanti, nurlia_wuliyanti@[Link]
Mozambique Grant Manager, Nelia Ombe, nelia_ombe@[Link]
Philippines Grant Manager, Godofredo Villapando, godofredo_villapando@[Link]
Vietnam Grant Manager, TBC
When sending clarification requests, please add into the email subject: “COAST - Grant
Project Title and Name of the Organisation/Institution (Grant Applicant)”.

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COAST Facility Grant Full Application Pack

7. Agreement of Application Submission

Please review and sign this in a separate document. Return this to your CGM.

Grant Funding For: COAST Facility

Applicant organisation:___________
Priority Country: ______________

We have examined the Invitation to Propose for grant funding (ITP) and hereby offer to start
the approved project in accordance with the attached documents commencing XXXX until
XXXX.

Invitation to Propose (ITP) Particulars and Conditions of Application


 COAST workplan
 COAST Risk Register & Guidance
 COAST Budget Template &Guidance
 GCAT forms
We agree that:
a. Pursuant to the Electronic Communications Act 2000, the Agreement will be executed
electronically using DAI’s electronic tendering and contract management system;
c. We are legally bound to comply with the confidentiality provisions set out in the ITP
d. Any other terms or conditions or any general reservation which may be provided in any
correspondence sent by DAI in connection with this application process shall not form
part of this Application without the prior written consent of DAI;
d. This Application shall remain valid for 120 days from the deadline for FP applications;
e. DAI may disclose our information and documents (submitted to DAI during the
competition) more widely within Government for the purpose of ensuring effective cross-
Government grant processes, including value for money and related purposes;
f. We will abide by the Code of Conduct for Recipients of Government General Grants
Code of Conduct for Recipients of Government General Grants.

General
We confirm that:
g. There are no circumstances affecting our organisation which could give rise to an actual
or potential conflict of interest that would affect the integrity of DAI’s decision making in
connection with the ITP pack;
h. If there are or may be such circumstances giving rise to an actual or potential conflict of
interest, we have disclosed this in full to the DAI.

We undertake and it shall be a condition of the Agreement that:

i. We have not canvassed and will not, before the evaluation process, canvass or solicit
any member or officer, employee or agent of DAI in connection with the project and that
no person employed by us has done or will do any such act; and

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COAST Facility Grant Full Application Pack

j. We have not made arrangements with any other party about whether or not they may
submit an application except for the purposes of forming a joint venture.

Signed by ____________________________

Date ____________________________

Position _____________________________

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COAST Facility Grant Full Application Pack

8. COAST Grant Agreement Terms &

Conditions
Definitions:
“Background Intellectual Property” – any Intellectual Property, other than Foreground
Intellectual Property which the Parties were in possession of prior to the Period of
Performance and/or is created, purchased or discovered outside the remit of this Agreement;
“Bribery Act” – the UK Bribery Act 2010 as amended and found at:
[Link]
“Confidential Information” – such information (whether written, oral, in electronic form, or in
any other media) which may pertain to customers, suppliers, dealings, and plans, and may
include, but is not limited to, ideas, business methods, finances, prices, customer details/lists,
computer systems and software and knowledge or know-how;
“Data Protection Legislation” – the UK Data Protection Act 2018 found at
[Link] which codified the EU General Data
Protection Regulation (GDPR) into UK law or corresponding local in-country legislation,
regulations and codes of practice and any other English laws relating to the processing of
personal data under this Agreement, as amended from time to time;
“Disclosure Legislation” – the UK Freedom of Information Act 2000 as amended and found
at: [Link] and the UK Environmental
Information Regulations 2004 as amended and found at:
[Link]
“Eligible Costs” – are strictly limited to those included and approved in the budget and adhere
to the conditions listed in Annex Two;
“Foreground Intellectual Property” – any Intellectual Property that arises or is obtained or
developed by the Grantee while performing the grant and during the Period of Performance;
“FCPA” – the U.S.A. Foreign Corrupt Practices Act as amended and a copy found at:
[Link]
“Grantee Personnel” – means any person (including Key Personnel) instructed pursuant to
this Agreement to undertake any of the Grantee’s obligations under this Agreement, including
the Grantee’s employees, agents, subcontractors or sub-processors;
“Intellectual Property Rights” – patents, rights to inventions, copyright and related rights,
trade marks, business names and domain names, goodwill and the right to sue for passing off,
rights in designs, database rights, rights to use, and protect the confidentiality of, confidential
information (including know-how) and all other intellectual property rights, and moral rights, in
each case whether registrable, registered or unregistered and including all applications and
rights to apply for and be granted, renewals or extensions of, and rights to claim priority from,
such rights and all similar or equivalent rights or forms of protection which subsist or will
subsist now or in the future in any part of the world;
“Key Personnel” – any members of the Grantee’s personnel identified in Annex One as key
personnel to the Project;
“Malicious Software” – any software program or code intended to destroy, interfere with,
corrupt, or cause undesired effects on program files, data or other information, executable
code or application software macros, whether or not its operation is immediate or delayed, and

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COAST Facility Grant Full Application Pack

whether the malicious software is introduced wilfully, negligently or without knowledge of its
existence;
“Period of Performance” - the period between the Start Date and End Date (or earlier
termination in accordance with Clause 15 of this Agreement);
“Personal Data” shall have the same meaning as in the Data Protection Legislation;
“Request for Information” – a request for information under Disclosure Legislation and any
subordinate legislation;
“Terrorism Legislation” – the UK Terrorism Act 2000 as amended and found at
[Link] and the UK Terrorism (United Nations
Measures) Orders 2009 and found at
[Link]
1. Period of Performance
1.1 This Agreement shall commence on XXXX and continue until the XXXX both listed on
the front of this Agreement unless terminated earlier in accordance with Clause 15 of
this Agreement.
1.2 The grant amount awarded is included in Annex One.
2. Delivery
2.1 The Grantee has full responsibility for executing the Agreement and for complying with
the terms herein. Although the Grantee is encouraged to ask for the opinion of, and
support from, DAI regarding any specific challenges that may arise, the ultimate
responsibility of executing this Agreement and complying with award conditions remains
with the Grantee. The award of this Agreement does not imply that DAI will assume
responsibility for operational decisions made by the Grantee. The Grantee must
immediately notify DAI of any significant problems associated with the administrative or
financial aspects of the grant award as they arise. The Grantee must inform DAI
promptly of any changes in its officers, name, legal status, address, or telephone
number.
2.2 The Grantee and its personnel are expected to adhere to DAI’s Global Code of Ethics
and Compliance Policy and DAI’s Modern Day Slavery and Anti-Human Trafficking
statement, both of which can be accessed online at
[Link] The Grantee agrees that during the
Period of Performance it shall adhere to this Agreement and all references to other
documents mentioned herein.
2.3 The Grantee shall deliver the services in this Agreement in compliance with Client
requirements included in Annex Eight of this Agreement, for the avoidance of doubt
this includes both the Client’s Code of Conduct and the Safeguarding requirements. The
Grantee must be able to demonstrate how they are meeting these expectations
throughout the Period of Performance which DAI may request at any time.
2.4 DAI is committed to conducting business in an open and accountable way. The Grantee
is expected to promote a positive work environment which values equal opportunity free
of unlawful discrimination, bullying, or harassment and complies with international
standards that protects human rights, worker rights, local community, safety, labour
relations, prevents child labour, and promotes positive community
relations/development.
2.5 DAI recognises the importance of minimising environmental impacts of our own
operational activities and indirectly through the activities of our grantees. The Grantee is
expected to:

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COAST Facility Grant Full Application Pack

2.5.1 comply with all applicable environmental regulations;

2.5.2 have a written environmental policy statement; and
2.5.3 have relevant systems in place to assess, measure and monitor
environmental impact and performance.
3. Personnel
3.1 All members of the Grantee’s personnel, working directly or indirectly in relation to DAI’s
grant to the Grantee, shall be appropriately qualified, approved by appropriate
regulations or regulatory bodies, experienced and in a suitable physical condition so as
to ensure that the Grantee complies with all the Grantee’s obligations under this
Agreement.
3.2 No changes or substitutions may be made to Key Personnel (if applicable) without DAI’s
prior written consent.
3.3 If DAI determines for any reason that any member of the Grantee’s Key Personnel are
unsuitable, the Grantee shall substitute such member as quickly as reasonably possible
with a replacement acceptable to DAI without direct or indirect charge to DAI. The
Grantee hereby agrees to fully indemnify against any claims of any kind that many arise
with regard to the substitution of such Grantee Key Personnel.
4. Duty of Care
4.1 The Grantee warrants that it does and will throughout the duration of the Agreement:
4.1.1 carry out the appropriate risk assessment with regard to its delivery of the
services;
4.1.2 provide the Key Personnel with adequate information, instruction, training and
supervision; and
4.1.3 have appropriate emergency procedures in place to enable provision of the
services.
4.1.4 Ensure that appropriate insurance arrangements are made in respect of all
Personnel, including in respect of death, injury or disablement, and
emergency medical expenses.
4.1.5 Ensure its Personnel are adequately briefed and understand the environment
and culture of the locations where they will be working.
4.2 The Grantee acknowledges that DAI accepts no responsibility for the health, safety,
security of life and property and general wellbeing of the Grantee’s Personnel with
regard to the Grantee’s Personnel carrying out the services under this Agreement.
5. Receipt of Funds
5.1 The Grantee shall be the recipient of DAI funding for this Agreement, which will be
delivered in tranches upon completion of the milestones/actuals specified in Annex
One and as described in the Annex Two of this Agreement.
5.2 All funds provided under this Grant and any assets or premises purchased for the
Programme shall be used solely for the purposes described in this Agreement and for
no other purpose.
5.3 DAI shall not be liable for making any payments in excess of the fixed ceiling obligated
amount of the award, or outside the Period of Performance.
5.4 The Grantee is responsible for the maintenance of the equipment and material received
or purchased using under provided under this Agreement. The Grantee shall maintain

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COAST Facility Grant Full Application Pack

an up-to-date and accurate inventory of equipment and items valued at GBP £500 or
higher and that have a useful life of one year or more.
5.5 Client funding will not be used to meet the costs of any other expenditure, in particular
(but non-exhaustively):
 lobbying UK government, i.e. activities which aim to influence or attempt to
influence Parliament, UK government or political activity, or UK legislative or
regulatory action;
 to petition UK Government for additional funding;
 input VAT reclaimable by the grant recipient from the UK government;
 activities which may lead to civil unrest;
 activities which discriminate against any group on the basis of age, gender
reassignment, disability, race, colour, ethnicity, sex and sexual orientation,
pregnancy and maternity, religion or belief;
 interest payments or service charge payments for finance leases;
 gifts;
 statutory fines, criminal fines or penalties;
 payments for works or activities which the grant recipient, or any member of
their partnership has a statutory duty to undertake, or that are fully funded by
other sources;
 activities in breach of EU legislation on state aid;
 bad debts to related parties;
 payments for unfair dismissal or other compensation;
 to replace or refund any funds lost to fraud, corruption, bribery, theft, terrorist
financing; or
 other misuse of funds.
6. Procurement
6.1 When items are purchased under this Agreement, all appropriate documentation must
be provided to justify the purchase, together with a comparative table and at least three
price quotations. If it is not possible to obtain three price quotations (e.g. if only one or
two suppliers exist), price justification should be presented in writing. For items costing
more than GBP £500, at least three price quotations must be presented and shown on
a comparative table, and the Grantee must select the best option based on price and
quality. Principles of value for money and best practices in procurement shall be
applied.
6.2 Any procurement that exceeds GBP £20,000, whether for a single or multiple items
must be reviewed by DAI in advance of the finalisation of the procurement to validate
the Grantee’s procurement process.
6.3 The Grantee shall pay all undisputed invoices within 30 days of receiving a valid invoice
from any procurement or supplier supplying services to the Grantee for the purposes of
this Grant and agrees to allow the Client to publish the Grantees compliance with this
Clause 6.3.
7. Payments and Recovery
7.1 DAI acts as a grant management agent on behalf of the Client. Funds issued under this
Agreement by DAI are fully accountable to the Client. It is both DAI’s and the Grantee’s
responsibility to ensure those funds are utilised for their intended purposes.

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COAST Facility Grant Full Application Pack

7.2 DAI may, under specific circumstances and at its sole discretion, provide an advance
payment to the Grantee. If an advance payment is agreed with DAI in writing, then DAI
requires the Grantee to have a separate bank account in accordance with the other
terms of this Agreement, for the avoidance of doubt, a separate bank account will
always be one of the requirements for DAI to agree to an advance payment.
7.3 The Grantee undertakes to repay to DAI any amounts paid in excess of approved
invoices within 30 days of receiving a request to do so. Amounts to be repaid to DAI
may be offset against amounts of any kind due to the Grantee. This shall not affect the
Parties’ right to agree on payment in instalments. Bank charges incurred due to the
repayment of amounts due to DAI shall be borne entirely by the Grantee. Should the
Grantee fail to make repayment within the deadline set by DAI, DAI may increase the
amounts due by adding interest at the prevailing market rate plus three basis points.
Any partial payments shall first cover the interest thus established.
7.4 DAI shall make payments to the Grantee for reasonable Eligible Costs. Items prohibited
by the Client and those that do not adhere to the conditions listed under Eligible Costs
in Annex Two shall not be reimbursable. The Grantee shall submit to DAI a
Reimbursement Request Form and Financial Report as found in Annex Three.
Payments shall be made by DAI after receipt, verification, and approval by DAI of the
Financial Report as found in Annex Three.
7.5 DAI, in its sole discretion, may determine that the work undertaken by the Grantee was
of a poor or inadequate quality and reserves the right to withhold full or partial payments
of the grant funding until DAI is satisfied with the performance of the work.
7.6 DAI retains the right to conduct an on-site verification to review all necessary supporting
documentation and evidence (including site visits), in line with Clause 9 of this
Agreement, at any time including prior to release of the next payment.
7.7 The time limit for payment shall begin again on the date on which an adequate request
for payment is submitted to DAI.
8. Return of Funding
8.1 In accordance with Clause 5.2, funds provided under this Agreement or any assets or
premises purchased for the Programme shall be used solely for the purposes described
in Annex One.
8.2 DAI, in its sole discretion, may determine that funds disbursed to the Grantee were
used for questionable or unallowable expenses or expenses that otherwise do not
comply with the terms and conditions of this Agreement. Upon such determination, DAI
may demand the return of these funds and the Grantee agrees to return any such
demanded funds.
8.3 Should the Grantee be liquidated or sold, all unspent funds should be returned to DAI
immediately unless otherwise agreed in writing with DAI.
9. Verification & Financial Audit
9.1 The Grantee shall allow DAI or its representatives to verify, by examining the
documents or by means of on-the-spot checks, the implementation of the Programme.
The Grantee shall maintain financial records, including receipts, time sheets, and other
accounting documentation to sufficiently substantiate Grant expenses to DAI and to
allow for an accounting of costs under this Agreement. This shall be separate from the
cost accounting of funding from other sources.
9.2 The Grantee shall keep accurate and regular records and accounts of the
implementation of the Programme using a dedicated book-keeping system as part of, or

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COAST Facility Grant Full Application Pack

as an adjunct to, the Grantee’s own accounts. This dedicated system shall be run in
accordance with the procedures dictated by professional practices. All financial records
and documentation shall be kept available for seven (7) years after completion of this
Agreement. These records shall be made available to DAI or it’s representatives for
review at any time.
9.3 The Grantee shall allow DAI’s internal auditors or appointed third party auditors, by
examining the documents or by means of on-the-spot checks, to conduct a full audit of
the Programme. The audit shall be based on supporting documents for the accounts,
accounting documents and any other document relevant to the financing of the
Programme. Audits may take place up to seven (7) years after the payment of the
balance of the grant. The Grantee shall allow DAI’s internal auditors or appointed third
party auditors appropriate access to the sites and locations at which the Programme is
implemented, including its information systems, as well as all documents and databases
concerning the technical and financial management of the Programme and to take all
steps to facilitate their work. Access given to agents of DAI’s internal auditors or
appointed third party auditors shall be on the basis of confidentiality with respect to third
parties, without prejudice to the obligations of public law to which they are subject.
Documents must be easily accessible and filed so as to facilitate their examination and
the Grantee must inform DAI of their precise location.
9.4 The documents referred to in the preceding paragraph include:
For works, supplies and services:
o Bids from suppliers;
o Contracts and order forms;
o Invoices and proofs of payment or settled invoices; if supplies come
from the Grantee’s stocks, invoices shall reflect the price paid at
the time of purchase. A copy of the purchase invoice must be
attached;
For technical staff costs:
o Statements of Work, Terms of Reference and qualification where
necessary for each consultant paid, approved by the person in
charge locally;
o Complete and accurate timesheets for the period of performance,
detailing hours worked and type of activity, signed by the consultant
and approved by the person in charge locally;
o Document indicating receipt of payment by the consultant, signed
by both the consultant and the person in charge locally;
o Documentation demonstrating proof of payment of any relevant
income and social security taxes.
10. Grant Close Out
10.1 Grant close out is accomplished with DAI’s acceptance of the final deliverables from the
Grantee and disbursement of final payment by DAI to the Grantee. After the final
payment is received and the Grant close out occurs, the Grantee must certify in writing
that DAI has paid the Grantee in full and DAI no longer has any financial obligations to
the Grantee.
10.2 Within fourty-five (45) days prior to the end of the Period of Performance, the Grantee
will provide DAI with a complete list of all non-expendable property, its location and

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COAST Facility Grant Full Application Pack

condition. The Grantee will provide DAI with a copy of the proposal to transfer this
equipment. Within 45 days of receipt of the copy of the proposal, DAI will give its reply
about the actual transfer. Any deviation to this Clause 10 must be agreed in writing with
DAI or the Programme.
10.3 The Grantee shall develop a close out plan as agreed with DAI and present it to DAI 90
days prior to the end of the grant. DAI reserves the right to withhold 50% of the final
payment to ensure all work is completed to DAI’s satisfaction.
10.4 The Grantee acknowledges that DAI may be required to answer Client questions and/or
provide the Client with more information after the Period of Performance has ended, the
Grantee agrees to assist DAI with any requests including answering questions in a
timely manner.
10.5 The rights and obligations under Clause 10.4 shall survive cancellation, expiration, or
termination of this Agreement by either Party for any reason.
11. Confidential Information
11.1 The Grantee acknowledges that, under this Agreement, it may have access to and/or be
entrusted with Confidential Information of DAI, the Client, and/or the Programme.
11.2 The Grantee shall not, other than in the proper performance of the Agreement, either
during the Period of Performance or at any time after its termination disclose or permit
the disclosure of Confidential Information to any person except as authorised by DAI or
the Client in the course of the provision of the Services; or use Confidential Information
for the Grantee’s own purposes or for any purposes other performing its obligations
under this Agreement.
11.3 The Grantee will only disclose Confidential Information to Personnel who are directly
involved in the provision of the Grant and who need to know the information in order to
fulfil the purposes of the Grant and the Parties will ensure that such Personnel are
aware of, and will comply with, these obligations and will sign any required
confidentiality undertakings provided by the Grantor, Grantee, and/or the Client on
request.
11.4 The Grantee’s obligations under this Clause will not extend to Confidential Information
which:
11.4.1 DAI agrees in writing is not Confidential Information;
11.4.2 at the time of disclosure was in the public domain or subsequently enters into
the public domain other than as the direct or indirect result of a breach of this
Clause by the Grantee
11.4.3 the Grantee can prove to the reasonable satisfaction of DAI from written
records or other substantive evidence of prior disclosure under this Clause;
11.4.4 has been received by the Grantee at any time from a third party who did not
acquire it in confidence and who is free to make it available to the Grantee; or
11.4.5 was independently developed by the Grantee without any breach of this
Agreement.
11.5 In the event that the Grantee or any of Grantee Personnel is required by any statutory,
legal or judiciary order to disclose the Confidential Information, the Grantee shall:
11.5.1 notify DAI of such requirement (together with the details) as soon as
practicable;
11.5.2 if requested by DAI or the Client, assist DAI and/or the Client in the challenge
or mitigation of such order; and

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COAST Facility Grant Full Application Pack

11.5.3 disclose only to the extent as necessary under such order.

11.6 The Grantee agree that this obligation applies during the Term and after termination of
the Grant Agreement.
12. Data Protection
12.1 The Grantee shall ensure that it:
12.1.1 holds and maintains all necessary consents (whether necessary under the
Data Protection Legislation, to prevent infringement of any third party’s rights
or otherwise);
12.1.2 has provided all necessary fair processing notices; and
12.1.3 enables DAI to lawfully receive, store, disclose and/or use all Personal Data
(whether itself of by a third party acting on its behalf) as required by DAI to
perform its obligations and exercise its rights under this Agreement and as
otherwise contemplated by the parties from time to time.
12.2 In respect of any Personal Data processed by the Grantee pursuant to this Agreement
for and on behalf of DAI, the Grantee warrants and represents that it will:
12.2.1 comply at all times with the Data Protection Legislation;
12.2.2 only process the Personal Data to the extent necessary to supply the services
and on instructions received from DAI from time to time. If the Grantee
cannot provide such compliance for whatever reasons, it agrees to inform
promptly DAI of its inability to comply, in which case DAI is entitled to
suspend the transfer of data and/or terminate this Agreement;
12.2.3 in the event of a change in the Data Protection Legislation which is likely to
have a substantial adverse effect on its fulfilment of any of the obligations
provided in this Clause 12, it will promptly notify the change to DAI as soon as
it is aware, in which case DAI is entitled to suspend the transfer of data
and/or terminate this Agreement;
12.2.4 put in place appropriate technical and organisational measures to prevent the
accidental or unlawful destruction of or accidental loss of, alteration to,
unauthorised disclosure of or access to Personal Data and as a minimum to
comply with requirements of the Data Protection Legislation; and
12.2.5 not cause DAI to be in breach of any part of the Data Protection Legislation,
whether by reason of an act or omission by the Grantee.
12.3 The Grantee shall indemnify DAI and/or the Client against all losses, liabilities, costs,
damages and expenses that DAI and/or the Client (as relevant) does or will incur or
suffer, all claims or proceedings made, brought or threatened against DAI and/or the
Client (as relevant) by any person and all losses, liabilities, costs (on a full indemnity
basis), damages and expenses DAI and/or the Client (as relevant) does or will incur or
suffer as a result of defending or settling any such actual or threatened claim or
proceeding, in each case arising out of or in connection with any breach of the
obligations and restrictions in this Clause 12.
13. Intellectual Property Rights
13.1 For the purpose of this Clause “use” shall mean, without limitation, reproduction, making
derivatives, production of items incorporated with, publication, distribution in whatever
manner and medium, sub-licence and/or transfer of all Foreground Intellectual Property,
for sale and/or any other dealing anywhere in the world, irrespective of the language.

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COAST Facility Grant Full Application Pack

13.2 Background Intellectual Property belonging to either Party which may be contributed to
or disclosed by that Party in connection with the performance of the Services, shall at all
times remain the sole and exclusive property of the disclosing Party.
13.3 Any Foreground Intellectual Property which arises in the course of this Agreement by
the Grantee shall be owned by the Grantee provided that:
13.3.1 the Grantee hereby grants to the Client a worldwide, non-exclusive,
irrevocable, royalty free, sublicensable and transferable perpetual licence to
use the Foreground Intellectual Property; and
13.3.2 the Grantee shall refrain from including the name, logo and/or trademark of
DAI and/or the Client in the Grantee’s own use of such Foreground
Intellectual Property.
13.4 The Grantee hereby grants to the Client, a worldwide, non-exclusive, irrevocable,
royalty-free, sublicensable and transferable perpetual licence to use the Background
Intellectual Property necessary to make use of Foreground Intellectual Property only.
13.5 The Grantee grants to DAI a licence to use Background Intellectual Property referred to
in Clause 13.3 and the Foreground Intellectual Property referred to in Clause 13.4 for
the purposes of administering this Agreement.
13.6 If any third party claims that the possession, use and/or receipt by any Indemnified
Party of the Services and/or the supply of all or any part of any goods, materials or
other items to any Indemnified Party by or on behalf of the Grantee (“Indemnified
Items”) infringes the Intellectual Property Rights of that third party or of another person
(“IPR Claim”), the Grantee will indemnify each Indemnified Party against all losses
(including without limitation all direct, indirect and consequential losses), liabilities, costs
(on a full indemnity basis and including without limitation legal and other professional
costs and costs of enforcement), damages and expenses that the Indemnified Party
does or will incur or suffer, all claims or proceedings made, brought or threatened
against the Indemnified Party by any person and all losses (including without limitation
all direct, indirect and consequential losses), liabilities, costs (on a full indemnity basis
and including without limitation legal and other professional costs and costs of
enforcement), damages and expenses the Indemnified Party does or will incur or suffer
as a result of defending or settling any such actual or threatened claim or proceeding, in
each case arising out of or in connection with that IPR Claim.
13.7 The rights and obligations under this Clause shall survive cancellation, expiration, or
termination of this Agreement by either Party for any reason.
14. Subgrant
14.1 No further subcontracting or subgranting under this Agreement is permitted without
DAI’s written approval.
14.2 Any such subcontract or subgrant does not exempt the Grantee from technical delivery,
performance, financial management, and compliance.
15. Termination and Suspension
15.1 DAI may, in its sole discretion, suspend or terminate this Agreement, or any part of the
services, by giving thirty (30) days’ notice to the Grantee.
15.2 DAI may suspend or terminate the Agreement upon written notice, with immediate
effect, in the circumstance where:
15.2.1 the Grantee fails, without justification, to fulfil any of the obligations incumbent
on it and, after being given notice by letter to comply with those obligations,

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COAST Facility Grant Full Application Pack

still fails to do so as determined by DAI or to furnish a satisfactory explanation

as determined by DAI within thirty (30) days of sending of the letter;
15.2.2 the Grantee fails to fulfil the obligations set out in the due diligence report
provided by DAI;
15.2.3 the termination or reduction of budget of the Programme by the Client for any
reason;
15.2.4 the Client withdraws approval of the Grantee or this Agreement and/or
decides that the Grant should be terminated;
15.2.5 DAI finds, in its sole discretion, that the Grantees standard of work or conduct
is not in compliance of the obligations set forth in this Agreement;
15.2.6 the Client breaches any of the conditions in Annex Seven;
15.2.7 commits a material breach of the Agreement which cannot be remedied;
15.2.8 changes legal personality, unless an addendum recording that fact is drawn
up;
15.2.9 makes false or incomplete statements to obtain the grant provided for in the
Agreement or provides reports that do not reflect reality.
15.2.10 has been convicted of an offence concerning professional conduct or is guilty
of grave professional misconduct proven by any reasonable means;
15.2.11 commits any offence under the Bribery Act 2010 of this Agreement; or
15.2.12 if the Grantee becomes insolvent, as established by a reasonable accounting
or legal determination.
15.2.13 the Grantee engages in any act of fraud or corruption or is involved in a
criminal organisation or any illegal activity detrimental to DAI’s interests and
causes a reputational risk to DAI or the Client: this also applies to the
partners, contractors and agents of the Grantee;
15.2.14 the Grantee refuses access to verification by DAI auditors or it’s staff;
15.2.15 DAI determines that there is a reputational risk to either it’s Client, the
Programme or DAI.
15.3 In the event of termination the Grantee shall be entitled to payment of the grant only for
the part of the Agreement implemented, excluding costs connected with current
commitments that would be implemented after termination. For this purpose the
Grantee shall introduce a payment request and a final report in accordance with the
Agreement requirements. These costs will be verified as per the standard financial
verification process and costs reimbursed.
15.4 In the event of termination of the Agreement due to fault of the Grantee and in the cases
specified above, DAI may request full or partial repayment of sums already paid from
the Grant, in proportion to the gravity of the failings in question and after allowing the
Grantee to submit its observations.
15.5 This Agreement shall be terminated automatically if it has not given rise to any payment
within twelve calendar months of its signature.
15.6 Upon receipt of and in accordance with a termination notice as specified above, the
Grantee shall undertake immediate action to minimize all expenditures financed by this
Agreement. The Grantee shall not incur costs after the effective date of termination.
Any costs incurred after the effective date of termination will not be reimbursed. Any
funds received by the Grantee not already expended before the effective date shall be
immediately returned to DAI.

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COAST Facility Grant Full Application Pack

15.7 Prior to, or instead of, terminating the Agreement, DAI may suspend payments to the
Grantee as a precautionary measure without prior notice as determined by DAI.
16. Indemnification and Limitation of Liability
16.1 The Grantee shall fully indemnify DAI, its directors, officers, employees, agents, and
Affiliates (the “Indemnified Parties”) against all losses, liabilities, costs, damages and
expenses (including but not limited to reasonable attorney’s fees) that each Indemnified
Party does or will incur or suffer, all claims or proceedings made, brought or threatened
against any Indemnified Party by any person (an “Indemnified Claim”) and all losses,
liabilities, costs (on a full indemnity basis), damages and expenses (including but not
limited to reasonable attorney’s fees) each Indemnified Party does or will incur or suffer
as a result of defending or settling any such actual or threatened claim or proceeding, in
each case arising out of or in connection with the Grantee’s failure to perform its
obligations in accordance with this Agreement (including without limitation its
performance of the Services). This Clause is subject to reasonable cooperation by DAI
in the defence as the Grantee may request; however, DAI reserves the right to
participate in and direct the defence against the Indemnified Claims and to select legal
counsel. The Grantee shall not proceed with any settlement of any Indemnified Claim
without the prior written consent of DAI.
16.2 The Grantee shall comply with one of the following scenarios in performing their
obligations under this Agreement, with Clause 16.2.1 being the primary obligation
however if the Parties agree in writing that this is not possible then Clause 16.2.2 shall
apply:
16.2.1 the Grantee shall effect and maintain policies of insurance which, as a
minimum, shall cover its liabilities under this Agreement. The Grantee shall
maintain professional indemnity insurance with coverage not less than the
ceiling value of the Agreement. Proof of insurance, such as an insurance
certificate, showing compliance by the Grantee with the insurance
requirements of this Agreement shall be provided to DAI upon request.
16.2.2 the Grantee is not able to obtain insurance in the country or for the industry
they are in, the Grantee agrees to indemnify DAI directly for any liabilities
incurred under this Agreement.
16.3 Subject to Clauses 16.1 and 16.2, DAI’s maximum aggregate liability arising out of or in
connection with this Agreement, whether in contract, tort, misrepresentation, restitution,
under statute or otherwise, including (without limitation) any liability under an indemnity
contained in this Agreement and/or arising from a breach of, or a failure to perform or
defect or delay in performance of, any of its obligations under this Agreement, in each
case howsoever caused including (without limitation) if caused by negligence, will be
limited to the value of this Agreement.
16.4 Subject always to Clause 16.5, DAI will have no liability in contract, tort,
misrepresentation, restitution, under statute or otherwise to the Grantee including
(without limitation) if caused by negligence for any:
16.4.1 loss of profit (whether direct, indirect or consequential);
16.4.2 loss of revenue, loss of production or loss of business (in each case whether
direct, indirect or consequential);
16.4.3 loss of goodwill, loss of reputation or loss of opportunity (in each case
whether direct, indirect or consequential);
16.4.4 loss of anticipated savings or loss of margin (in each case whether direct,
indirect or consequential);

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COAST Facility Grant Full Application Pack

16.4.5 loss of bargain (whether direct, indirect or consequential);

16.4.6 liability that the Grantee has to third parties (whether direct, indirect or
consequential); or
16.4.7 indirect, consequential or special loss.
16.5 Nothing in this Agreement will operate to exclude or restrict DAI’s liability (if any) to the
Grantee which is not permissible under UK law.
16.6 The Grantee’s obligation under this Clause 16 will survive cancellation, expiration, or
termination of this Agreement by either Party for any reason.
17. Tax Compliance
17.1 The Grantee shall comply with the tax regulations of the country where the grant will be
performed at all times during the Period of Performance. If during the Period of
Performance any tax non-compliance occurs, the Grantee shall notify DAI in writing of
such fact within five (5) Working Days providing any relevant information DAI may
require. In the event that the Grantee fails to comply with this Clause, DAI reserves the
right to terminate this Agreement for material Default.
17.2 Clause 17.1 shall not be restricted to grants received from DAI, but to any tax-related
litigation that the Grantee is or has been involved with. Furthermore, any tax litigation
not involving the Programme or DAI funding, but which is raised during the Period of
Performance, must be communicated to DAI.
17.3 Any tax liabilities incurred as a result of this grant are the sole responsibility of the
Grantee. There is no further recourse to seek increased funds from DAI or it’s Client at
any point in time.
18. Information Requests
18.1 The Grantee acknowledges that the Client is subject to the requirements of the UK’s
Disclosure Legislation and any subordinate legislation made under these acts and shall
assist and cooperate with DAI and the Client to enable the Client to comply with its
disclosure obligations.
18.2 The Grantee shall ensure that it shall:
18.2.1 transfer to DAI all Requests for Information that it receives as soon as
practicable and in any event within two Working Days of receiving a Request
for Information;
18.2.2 provide DAI with a copy of all information in its possession relating to the
Request for Information, in the form that DAI requires within five Working
Days of DAI’s request;
18.2.3 provide all necessary assistance as reasonably requested by DAI to enable
the Client to respond to the Request for Information within the time for
compliance.
18.3 In no event shall the Grantee respond directly to a Request for Information unless
expressly authorised to do so by DAI or the Client.
19. Malicious Software
19.1 The Grantee shall use the latest versions of antivirus definitions available, from an
industry accepted antivirus software vendor, to check for and delete malicious software
from the ICT (Information and Communications Technology) environment.
19.2 Regardless, if Malicious Software is found, the Parties shall cooperate to reduce the
effect of the Malicious Software and assist each other to mitigate any losses and to

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COAST Facility Grant Full Application Pack

restore the services to their desired operating efficiency, particularly if the Malicious
Software causes loss of operational efficiency or loss or corruption of Client data.
19.3 Any cost arising out of the actions of the Parties taken in compliance with the provisions
of Clause 19 shall be borne by the Parties as follows:
19.3.1 By the Grantee where the Malicious Software originates from the Grantee
software, third party software or DAI data (whilst the DAI data was under the
control of the Grantee); and
19.3.2 By DAI if the Malicious Software originates from DAI software or DAI data
(whilst DAI data was under the control of DAI).
20. Visibility and Branding
20.1 Though this Agreement has been issued by DAI, this designation is for contractual and
financial purposes only. For all technical and programmatic matters and in all public
statements, the Grantee should refer to the Programme as a Client programme rather
than a DAI Programme, except where requested by DAI. DAI will provide further
information on the specific branding policy and guidelines for this Programme.
20.2 The Grantee shall have no contact with the press or DAI’s Client about the work being
performed under this Agreement or the contents of this Agreement without prior written
approval from a DAI Designated Representative.
20.3 The Grantee agrees to follow the Client’s and Programmes’ visibility, branding and
marketing guidelines which will be provided by DAI and may change from time-to-time.
20.4 The Grantee shall mention the Programme and the Client’s financial contribution in
information given to the stakeholders of the Programme, in its internal and annual
reports, and in any dealings with the media. Any notice or publication by the Grantee
concerning the Programme, including those given at a conference or seminar, must
specify that the Programme has received Client funding.
20.5 The Grantee authorises DAI to publish its name and address, the purpose of the grant,
and the general description of the Programme, its results and impact as well as the
possible encountered problems, the maximum amount of the grant, and the rate of
funding of the Programme’s Eligible Costs.
21. Digital Spending
21.1 The Grantee shall seek approval for the development and delivery of digital elements of
externally facing administration and programme work. Digital is defined as any service
provided through the internet or mobile to citizens, businesses, and civil society or non-
government organisations. This includes, but is not limited to information services,
websites, transactional services, web applications (e.g. maps), mobile apps, and
extranets. This includes services provided by others but funded by Client. All costs
related to digital spend shall be reported back to DAI.
22. IATI
22.1 The Grantee acknowledges that DAI endorses/supports the requirements of the
International Aid Transparency Initiative (IATI) standard and shall assist and cooperate
with the Client, to enable the Grantee to understand the different elements of IATI
implementation and to comply with the different data, policy and technical
considerations that need to be taken into account. Information on IATI can be found at
[Link]
22.2 The Grantee shall publish information data to the IATI standard, that relates to a specific
activity in a single, common, electronic format for the transparent, accurate, timely and
comprehensive publishing of data, on all activities in the supply chain, in the delivery of

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COAST Facility Grant Full Application Pack

development cooperation and humanitarian aid and provide all necessary assistance as
reasonably requested by Client to enable Client to respond to IATI requirements.
23. Anti-Bribery and Anti-Corruption
23.1 The Grantee shall:
23.1.1 comply with all applicable laws, statutes, regulations and codes relating to
anti-bribery and anti-corruption, including but not limited to, the U.S. FCPA
and the UK’s Bribery Act 2010;
23.1.2 not engage in any activity, practice or conduct which would constitute an
offence under the Bribery Act 2010, if such activity, practice or conduct had
been carried out in the UK;
23.1.3 not engage in any activity, practice or conduct which would constitute an
offence under the FCPA;
23.1.4 promptly report to DAI any request or demand for any undue financial or other
advantage of any kind received by it in connection with the performance of
this Agreement;
23.1.5 immediately notify the other in writing if a foreign public official becomes an
officer or employee of the Grantee or acquires a direct or indirect interest in
the Grantee, and the Grantee warrants that it has no foreign public officials as
officers, employees or direct or indirect owners at the Start Date of this
Agreement;
23.1.6 where DAI requests, within twelve (12) months from the date of this
Agreement, and annually thereafter for the duration of this Agreement, certify
to DAI in writing signed by an officer of the Grantee, compliance with this
Clause 23 by the Grantee and all persons associated with it. The Grantee
shall provide such supporting evidence of compliance as DAI may reasonably
request; and
23.1.7 in the case of the Grantee, provide such information as DAI may reasonably
require to enable DAI to comply with its obligations under the FCPA and UK’s
Bribery Act 2010, including (without limitation) obligations to undertake
appropriate due diligence on entities with which it contracts.
23.2 For the purpose of this Clause 23, the meaning of adequate procedures and foreign
public Official and whether a person is associated with another person shall be
determined in accordance with the FCPA and/or section the Bribery Act and any
associated guidance.
24. Anti-Terrorism & Staff Vetting
24.1 The Grantee shall comply at all times throughout the Period of Performance to the
obligations laid out in DAI’s Due Diligence policy. If DAI determines, in its sole discretion
at any time during the Period of Performance, that the Grantee has not complied with
the obligations laid out in the Due Diligence policy, then DAI may terminate this
Agreement in accordance with Clause 15 of this Agreement.
24.2 The Grantee shall comply with the DAI Staff Vetting Procedures in respect of all
Grantee’s Personnel employed or engaged in services. The Grantee confirms that all
Grantee Personnel employed or engaged by the Grantee at the Start Date of this
Agreement were vetted and recruited on a basis that is equivalent to and no less strict
than DAI Staff Vetting Procedures. If DAI determines, in its sole discretion at any time
during the Period of Performance, that the Grantee has not complied with the
obligations laid out in the Staff Vetting Procedure, then DAI may terminate this

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COAST Facility Grant Full Application Pack

Agreement in accordance with Clause 15 of this Agreement. DAI retains the right to
request evidence from the Grantee that Staff Vetting has been completed.
24.3 In accordance to the Terrorism Legislation and all subsequent regulations pursuant to
this, the Grantee will assure itself to the best of its knowledge that Client funding,
including financial assets or economic resources is not made available, either directly or
indirectly to, or for the benefit of persons, groups or entities listed in the Terrorism
Legislation, or contravene the provisions of those and any subsequent applicable
terrorism legislation.
24.4 The Grantee represents and warrants that neither it, nor to the best of its knowledge
any Grantee Personnel, servants, agents or subcontractors, or any person acting on
their behalf, have at any time prior to the Commencement Date and/or during the term
of this Agreement appeared on the UK Government terrorist watch list.
24.5 The Grantee shall immediately notify DAI in writing if it becomes aware of any breach of
Clause 24.1 and/or 24.2, or has reason to believe that it has or any Grantee Personnel,
servants, agents or sub-contractors, or any person acting on their behalf have:
24.5.1 been subject to an investigation or prosecution which relates to an alleged
infringement of these Clauses 24.3 and/or 24.4;
24.5.2 been listed by any government department or agency as being debarred,
suspended, proposed for suspension or debarment, or otherwise ineligible for
participation in government procurement programmes or contracts.
24.6 Where the Grantee or any of his employees, servants, agents or sub-contractors, or any
person acting on their behalf, breaches any of the acts mentioned in Clauses 24.3 or
24.4 commits any offence under the Terrorism Legislation, with or without the
knowledge of the Grantee, in relation to this Agreement or any other contract with the
Crown, DAI shall be entitled:
24.6.1 to terminate the Agreement with immediate effect by written notice to the
Grantee and recover from the Grantee the amount of any loss resulting from
the termination;
24.6.2 to recover from the Grantee any other loss sustained as a result of any
breach of this Clause 24, whether or not the Agreement has been terminated.
25. Due Diligence
25.1 DAI and/or the Client retains the right to conduct additional due diligence at any time
during the performance of the Grant Agreement and the Grantee agrees to cooperate
with DAI and/or the Client to the maximum extent.
25.2 The Grantee will exercise the same care in the discharge of its functions under this
Agreement as it exercises with respect to the administration and management of its
own resources and affairs. The Grantee shall co-operate fully with any due diligence
assessment by DAI or its agents, of the Grantee’s own internal controls and system
prior to or during the implementation of the project, and take appropriate action on any
recommendations arising. This requirement will also apply to any subcontractor of the
Grantee.
25.3 The Grantee will regularly assess the internal controls and systems of any subgrant.
These assessments will be shared with DAI if required and should include assessment
of the following:
25.3.1 the reliability, integrity and efficiency of the subcontractor’s control, systems
and processes including compliance with relevant legislation, regulations,
rules, policies and procedures; Whether the subcontractor can deliver with

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COAST Facility Grant Full Application Pack

success the relevant outputs based on its processes, past experience and
whether they have the sufficient staff capacity and capability available;
25.3.2 The subcontractor’s ability to correctly manage and account for Grant funds
and assets as well as its financial health; and where applicable, whether the
subcontractor has sufficient capacity and capability to properly monitor and
control their business.
26. Force Majeure
26.1 Neither Party shall be in breach of this Agreement nor liable to the other Party in any
way whatsoever for any failure or delay in performing any of its obligations under this
Agreement due to any unforeseen, unavoidable, outside major event that is beyond the
reasonable control of that Party, such as a force majeure event, provided that:
26.1.1 the date for performance of the obligation which has been delayed by the
outside force or event shall be deemed suspended only for a period equal to
the delay caused by that outside force or event;
26.1.2 the Party seeking to exempt itself from liability by virtue of the provisions of
Clause 26 has given written notice to the other Party within fourteen (14) days
of becoming aware of the outside force or event;
26.1.3 the Party seeking to exempt itself from liability by virtue of the provisions of
Clause 26 shall at all times use its reasonable endeavours to mitigate the
severity of the outside force or event;
26.1.4 if the delay caused by the outside force or event continues for a period of one
(1) month in aggregate, the Party not seeking to exempt itself from liability by
virtue of the provisions of Clause 26 will have the right to terminate this
Agreement forthwith by notice at any time after the expiry of such one (1)
month period without incurring any liability to the other Party as a result; and
26.1.5 the Party seeking to exempt itself from liability by virtue of the provisions of
Clause 26 will not be entitled to payment in respect of extra costs and
expenses incurred by virtue of the outside force or event.
27. Assignment & Novation
27.1 The Grantee shall not, without the prior written consent of DAI, assign or transfer or
cause to be assigned or transferred, whether actually or as the result of takeover,
merger or other change of identity or character of the Grantee, any of its rights or
obligations under this Agreement or any part, share or interest therein.
27.2 DAI may novate this Agreement as required by the Client or where DAI decides in it’s
sole discretion to do so for business reasons.
28. Severability
28.1 Each provision of this Agreement shall be construed separately. If any Clause of this
Agreement is determined by any court or other competent authority to be unlawful or
unenforceable, the other Clauses of this Agreement shall continue to be in effect.
29. Survival
29.1 The provisions of all Clauses in the Agreement, together with any other provisions
which expressly or impliedly continue to have effect after expiry or termination of the
Agreement, shall survive any termination or expiration of this Agreement.
30. Translation
30.1 Where the Grantee translates this Agreement into any other language other than
English, the Grantee shall be responsible for any costs associated with that task.

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30.2 This Agreement and the terms included in it will only be binding in the English language.
31. Entire Agreement & Modification
31.1 This Agreement constitutes the entire agreement between the Parties and supersedes
any understanding or representation of any kind preceding the date of this Agreement.
There are no other promises, conditions, understandings, or other agreements, whether
written or oral, relating to the subject matter of this Agreement.
31.2 This Agreement may be modified or amended in writing, signed by both the DAI and the
Grantee.
31.3 This Agreement may be executed in any number of counterparts, each of which when
executed shall constitute a duplicate original, but all counterparts together shall
constitute the one Agreement.
32. Dispute Resolution and Governing Law
32.1 In the event of any disputed issue arising out of this Agreement, within 10 days of such
issue arising, an authorised DAI representative shall render an initial decision on the
issue in dispute, reduce this decision to writing and mail a notice thereof to the Grantee.
If the Grantee disagrees with the decision, the Parties shall use reasonable endeavours
to resolve the issue in dispute through amicable negotiation.
32.2 Where the Parties are unable to resolve the dispute within thirty (30) days of receipt by
the Grantee of the Initial Dispute Decision, the Parties may refer the issue in dispute to
the English courts in accordance with Clause 32.3 below.
32.3 This Agreement shall be governed by English law

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