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    Tender System

    Uploaded by

    Nishpakash Lakhanpal
    The document discusses the tender system process for procuring materials. It describes the different types of tenders including single, limited, open, and global tenders. The tender process involves receiving quotations, opening the tender box at a fixed date and time by a committee, and evaluating the tenders. Factors considered during evaluation include price, delivery terms, supplier capacity and past performance. A comparative statement is prepared and tenders are ranked. Negotiation and price may occur before making a final decision and awarding the contract.

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    © All Rights Reserved
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    Tender System

    Uploaded by

    Nishpakash Lakhanpal
    136 views10 pages
    The document discusses the tender system process for procuring materials. It describes the different types of tenders including single, limited, open, and global tenders. The tender process involves receiving quotations, opening the tender box at a fixed date and time by a committee, and evaluating the tenders. Factors considered during evaluation include price, delivery terms, supplier capacity and past performance. A comparative statement is prepared and tenders are ranked. Negotiation and price may occur before making a final decision and awarding the contract.

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    economics

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    The document discusses the tender system process for procuring materials. It describes the different types of tenders including single, limited, open, and global tenders. The tender process involves receiving quotations, opening the tender box at a fixed date and time by a committee, and evaluating the tenders. Factors considered during evaluation include price, delivery terms, supplier capacity and past performance. A comparative statement is prepared and tenders are ranked. Negotiation and price may occur before making a final decision and awarding the contract.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    136 views10 pages

    Tender System

    Uploaded by

    Nishpakash Lakhanpal
    The document discusses the tender system process for procuring materials. It describes the different types of tenders including single, limited, open, and global tenders. The tender process involves receiving quotations, opening the tender box at a fixed date and time by a committee, and evaluating the tenders. Factors considered during evaluation include price, delivery terms, supplier capacity and past performance. A comparative statement is prepared and tenders are ranked. Negotiation and price may occur before making a final decision and awarding the contract.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 10

    Tender system

    Tender system is adopted to procure materials


    in a the most competitive rates and to
    eliminate undue favour to any supplier.
    The prime objective is to avoid nepotism and
    give opportunity to all vendors
    The major disadvantage of tender is that
    administrative lead time for order placing will
    be longer compared to other systems.
    Types of tender
    Single tender
    Limited tender
    Open tender
    Global tender
    Single only one supplier. For ordering
    proprietory items
    Limited tender for procuring urgent indents.
    Tenders invited from only registered firms.Help
    to avoid unreliable firms.
    .Open tender high value indents. Tender
    notification will be given to all registered and
    known suppliers and organl. Tender bulletin.
    Tender notification will be given in news
    papers also

    Repeat order instead of inviting fresh tender
    enquiry again purchase can be done from the
    existing vendor through repeat order.
    Global tender using for large value indents
    of imported items. Notification done thrugh
    high commissions/ embassies,websites etcs


    Procurement through abinitio negotiation
    Limited international bidding
    Inter national competitive bidding
    Tender process
    Receipt and acceptence of quotations
    Quotations received by post should be collected
    by the receiving officer and the same put in
    the tender box kept fixed in the store officers
    room and kept under lock and key.
    In case the tendering firm fail to observe
    instructions the tender is being returned to
    the tenderer along with a forwarding letter
    stating the reasons of return
    Opening of tender
    Tender box shall be opened at the fixed date and
    time by a committee consisting of stores
    officer, asst. stores officer, and two other
    admtve. representatives.
    Each tender shall be serially numbered and
    stamped.
    The price quoted by the firm should be circled
    and intialled with date by the opening officer.
    Guidelines for tender opening
    No amendments permitted
    No late quotations
    Rejection of all tenders and inviting fresh
    tenders are exception rather than a rule
    Reinvitation is allowed in certain
    circumstances.
    Evaluation of tenders
    . Preaparation of comparitive statement
    Factors to compare:-
    1. Name of the bidder
    2. product and model
    3. Price per unit
    4. Quantity offered
    5. Delivery period and terms of delivery
    6. Status of bidder
    7. Capacity of bidderpast
    8. performance of bidder
    9. Payment , warranty, guarantyetc


    Ranking statement is prepared from the data
    base evaluation.sometimes a technical
    committee help for scruitiny and ranking.
    Negotiation for price .
    Deision making
    Contract award
    Placement of supply order

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