Technical Communication Report

TECHNICAL
COMMUNICATION
and
TECHNICAL
WRITING PROCESS
Joanne Paguio
Darla Ienne
Ryan Espayos
Maliksi
April Ann Del

Mara Angeli Cadiz
Rosario
Technical
Communicatio
n
Communication is the transmission of information in the
form of words, images, and sounds.
Technical communicationsas a field

withinbusiness communicationsencompasses a range of
disciplines that work together to communicate complex
information to those who need it to accomplish a defined
task or goal.
Technical communications activities make up a

surprisingly large portion of the effort required to design,
produce, sell and support products.
the goal
of technical
communication is to transmit
important information as effectively and
efficiently as possibleinformation that
allows you and the people around you to
do your jobs well.
Ethical Considerations
Legality
Honesty
Confidentiality
Quality
Fairness
Professionalism
Technical
Writing
Process
Step 1: Plan
1. Who are your audience?
2. Whats the purpose of your
document?
3. What are the available ideas and facts or
available references?
4. What is your scope?
appropriate
5. What is the
medium?
Technical Writing Forms
User
Technical Business Requirements
Documentatio
Information Writing for a Position
n
Project Application
User Manuals Memos
Specifications Letter
Observation Product Business

Portfolio
Reports Comparisons Letters
Minutes of the
Audit Reports Meeting/Annual
Reports
Strategic Plans
Brainstorming
Brainstorming combines a relaxed,

informal approach to problem solving with
lateral thinking. It encourages people to come up
with thoughtsand ideasthat can, at first, seem a
bit crazy. Some of these ideas can be crafted into
original, creative solutions to a problem, while
others can spark even more ideas. This helps to
get people unstuck by "jolting" them out of their
normal ways of thinking.
Step 2: Organize
A structure is the backbone of your document the
hierarchy of headings that define the logical order
that it will progress.
Structure is absolutely essential to successful

documents, and its something that you should
develop before you start writing. A well-structured
document is one that has had thought go into it
beforehand, which means youre less likely to need
to rehash it later on.
Creating an Outline
The last step a writer can perform in the prewriting
stage is creating an outline.
An outline allows a writer to categorize the

main points, to organize the paragraphs into an
order that makes sense, and to make sure that each
paragraph/idea can be fully developed.
Thesis: In order to succeed in the classroom, college students need to
utilize the resources available to them throughout their college careers.
I.Advising
A.Find the right program(s) and/or career field
B.Implement a plan for fulfilling program requirements
C.Sign up for the correct classes
1.Verify prerequisites
2.Find times that work
3.Locate proper instructor
D.Evaluate progress
II.Help with content
A.Study groups
B.Tutoring
1.Drop-in
2.Individual
C.SI sessions
III.Technology
A.Computer Labs
B.Academic websites
C.Forums and online discussions Outline Example
Step 3: Write
Drafting is the stage when you begin
to put the paper in paragraph form.
Once you have completed prewriting
and decided upon a preliminary main
idea and outline, you should write a
first draft of your course paper or
assignment.
Drafting Tips
Drafting the Main Idea
Before Writing, evaluate your preliminary main idea.
Remember that it should meet these criteria:

A main idea is a statement, complete sentence or short
paragraph that sets the stage for the rest of the paper.
A main idea does not merely announce a topic, it also
describes the authors position on the topic.
An audience familiar with your topic could take a
contrasting point of view.
Complete and convincing evidence back up the main
idea.
Everything in the outline supports the main idea.
Coherence and Transition
Repeat and Refer
Announce what you are going to discuss and
then discuss it
Use words that indicate the stages of your
argument
Use words that tie ideas together
Using Visuals can
Summarize data that would take many pages of
regular text to express
Make a more dramatic case
Show relationships between two sets of data
Emphasize a point
Show how something works
Present a table so the rows and columns create
cross-referencing system
Lay out a project
Drafting the Introduction
Introduce the purpose of the paper
Give the audience a sense of how the paper will
unfold
Provide context to show why the main idea is
significant
Establish a relationship with the audience by
establishing credibility and scholarly voice
Drafting the Conclusion
Present a solution to a problem
Describe consequences
Call for a particular action
Relate the main idea of the paper to other
important subjects
Suggest further work on the topic that should be
accomplished by other scholars
Step 4: Revise
Revision means rethinking
everything and staying open to making
significant changes
Considerations/
Checklist
The Bottom Line: Consider
Readers First
The breadth, depth, and appropriateness of your
research
The sufficiency of your argument and proof
Your mastery of the kinds of and approaches to
writing accepted in your field or profession
The clarity of your presentation
The conciseness of your presentation
Your voice as a writer and professional in your
field
Structure: Make a point
and back it up
reverse outlining: outlining a draft after it is written.
Content: Determine quality

& quantity
Ask what is "need-to-know" versus "nice-to-know"
information from the point of view of your reader
Logic: Order the
Presentation
Strategically
academic journals can provide models for
academic papers
basic argument is believable, clearly articulated,

and well defended.
Coherence: Make it flow
First, use the same words for the same key
concepts throughout the paper
Second, follow through on that commitment
And finally, use connector words

Voice: Sound like an
Expert
work to express
writers who work to communicate with a real
audience will sound professional
tone of your work should match that of authors
considered leaders in your field, and it should be
consistent
Nominalization - to turn verbs into nouns by
adding -ion, -ence, -ance or - ment
use more active, strong verbs and edit out words
written in a noun style
Third person writing sounds less personal and
more universal
Conciseness: Say it
Crisply
the challenge is to say what you mean without
complicating your presentation with verbal clutter
Passive Voice.
Strings of prepositions
Redundant words and phrases

Revision
is a way
to think further about your subject,
to say something in the clearest possible
way,
and to undo mistakes,
all in the service of first-rate writing."
http://work.chron.com/types-technical-writing-
3557.html
https://sites.google.com/site/teachingadolescen
twriters/chapter-6-the-importance-of-purpose-an
d-audience
Sources
Joanne Paguio
Darla Ienne
Ryan Espayos
Maliksi
April Ann Del

Mara Angeli Cadiz
Rosario
TECHNICAL
COMMUNICATION
and
TECHNICAL
WRITING PROCESS

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What are the main steps in the technical writing process?

What are some common forms of technical writing?

TECHNICAL

April Ann Del

Technical communicationsas a field

Technical communications activities make up a

3. What are the available ideas and facts or

Observation Product Business

Brainstorming combines a relaxed,

Structure is absolutely essential to successful

An outline allows a writer to categorize the

Remember that it should meet these criteria:

Content: Determine quality

basic argument is believable, clearly articulated,

Second, follow through on that commitment

And finally, use connector words

Redundant words and phrases

April Ann Del

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