WELCOME

To

Presentation
-- Introduction to ERP
-- Introduction to SAP
-- Navigation through SAP
-- Understanding the Standard
Reports in SAP
-- Data Extraction Exercise
-- Q&A Session
Introduction to ERP

Business Without ERP

 PP contacts
Customers Purchasing for
raw material

4
Purchasing

Customer
Calls to place
1 order for a
Car Sales
office/Inventory
contacts PP Production
Planning
3
3
Sales office
contacts
Inventory

Sales Inventory
 Where is my
What is this
car
Customers confusion

What to
manufacture?

Whom to Production
contact for Planning
status?

What is
Cost &
Sales profit Shop floor
Finance

Purchasing
Vendors
Inventory
I did not
order for a
TRUCK!!!!

Dear Sir,
Your Order…

Sales
I AM NOT TAKING
DELIVERY AND WILL
NEVER DEAL WITH YOU!

We are
SORRY Sir

Sales
 Vendors

Sales Purchasing

General
Ledger A/P
Customers A/R

Production
Planning

Inventory Shop Floor

Execution
• Why Enterprise Architecture ?

– Numerous disparate information systems

– Integrating the data becomes costly

• Time

• Money

• Resources

– Inconsistencies and duplication of data

– Lack of timely information

– Required: Central enterprise definitions

– Required: Centrally controlled business change

• Eliminates the duplication, discontinuity and redundancy in data
• Increases the return on investment made on IT implementations
• Delivers quality information designed for the Enterprise as a whole
• Faster and cheaper
• Delivers quality information to produce a quality enterprise
• Satisfying Partners/Customers
• Reducing required manpower

ERP
 Partners, Remote M obile Local
Customers,& Offices Users Users
Suppliers

• Many different hardware platforms

• Many different applications
• Managed and un-managed
machines
• Application install packaging
Web apps
• Application distribution
• OS and application patching
data
files
Acquisitions
Data Center
 Partners, Local
Customers, Remote M obile Users
& Suppliers Offices Users

• Application compatibility
• Application certification
• Replace target machines
• Cost of application
deployment/change
• Support for offline application
• Frequent application updates Web apps

• Efficient use of IT resources

• Efficient use of computing
power files data
Acquisition Data Center
s
Systems Applications and Products
(German : Systeme, Anwendungen, Produkte in der
Datenverarbeitung)
 Systems Applications and Products in Data Processing
– German : Systeme, Anwendungen, Produkte in der
Datenverarbeitung
 Founded in 1972 by Wellenreuther, Hopp, Hector,
Plattner and Tschira
– Renamed in 1977
– Before 1977 : Systems Analysis and Program Development
(German : Systemanalyse und Programmentwicklung)
 SAP is both the name of the Company as well as their
ERP Product
 SAP system comprises of a number of fully integrated
modules, which covers virtually every aspect of the
business
 Three system-2s0-developed : R/1, R/2, R/3
There are many ERPs in the market……..

SAP
BAAN
JDEDWARD
EXCEED
Siebel
Oracle
Ramco
Microsoft Navision
People Soft
Etc.
 The SAP R/3 architecture is based on a 3-tier client/server principle

– Presentation Server

– Application Server

– Database Server
 Dedicated Servers are linked by Communication Networks
 Perform tasks without sacrificing data integration and processes within the
system, as a whole
SAP R/3 System Architecture (Contd...2)
PCs, Laptops, etc. Browser Client

Network

Web Server

Internet
Presentation Transaction
Server

Application Application
Servers
Database
Database
• The Presentation Server
– GUI only
– At workstation
– Very light
– Sends requests to application server
– Obtains screens from application server and displays
• The Database Server
– Interface between application server and RDBMS
– Also holds the vendor specific DB driver
Hardware UNIX Systems
Bull/Zenith Digital NCR
Bull IBM Compaq HP (Intel) Sequent IBM IBM
Digital SNI Data General IBM (Intel) SNI AS/400 S/390
HP SUN ...

Operating AIX Reliant

systems Digital UNIX UNIX (SINIX) Windows NT OS/400 OS/390
HP-UX SOLARIS

Databases ADABAS D ADABAS D

DB2 for AIX MS SQL Server DB2 for DB2 for
INFORMIX-OnLine INFORMIX-OnLine OS/400 OS/390
ORACLE ORACLE

Dialog Windows 3.1, Windows 95, Windows NT,

SAPGUI OSF/Motif *, OS/2 Presentation Manager (PM),
Macintosh *, Java

Languages
ABAP/4, C, C++, HTML, Java
 SAP
A Complete Integration
of
The Entire Business
 SD – Sales and FI – Financial
Distribution Accounting
MM – Materials SD FI
CO – Controlling
Management
MM CO
PP – Production AM – Asset Management
Planning
PP AM

SAP R/3
QM HCM
QM – Quality
Management HCM – Human Capital
PM WF Management

PM – Plant Maintenance WM PS WF – Workflow

WM – Warehouse
PS – Project System
Management
 SAP for Aerospace & Defense  SAP for Healthcare
 SAP for Media  SAP for Public Sector
 SAP for Automotive  SAP for High Tech
 SAP for Mill Products  SAP for Retail
 SAP for Banking  SAP for Higher Education &
Research
 SAP for Mining
 SAP for Service Providers
 SAP for Chemicals
 SAP for Industrial Machinery &
 SAP for Oil & Gas
Components
 SAP for Consumer Products
 SAP for Telecommunications
 SAP for Pharmaceuticals
 SAP for Engineering, Construction &  SAP for Insurance
Operations
 SAP for Utilities
 SAP for Professional Services
 Logging On

A new window appears

Enter your user-ID
Enter your Password
The first time you use SAP youneed
to reset your password.
The client number as well as language
are entered by your administrator and
defaulted
Press Enter on your keyboard
 Passwords

 You can use upper case letters or lower case letters in your password (SAP
 R/3 does not distinguish between upper and lower case letters).
 You can use any combination of characters (a ....... z, 0.....9, or punctuation
marks)
 Password restrictions
 You cannot begin a password with:
 ?, !, or a blank space
 three identical characters (fffce).
 any sequence of three characters that are contained in your user name (for
 example, using “bill," if your user name is 99biller)

 Other bad ideas:

 Do not use pass as your password
 Do not use any of your last five passwords
 Main Menu Screen

The main menu screen is displayed (standardSAP)

The default screen is called the SAP Easy AccessScreen.
 You can switch from one menu to the other by selecting the appropriate icon
 When you log on, you will see either your user menu (specific to your role), or
the SAP standard menu (lists alltransactions)

SAP
Standard
Menu
SAP User Menu
 Command Field
Standard
Toolbar

Application
Toolbar

SAP is a Windows-based system. You can navigate in SAP using buttons, toolbars and
windows the same way you would in other Windows applications like Word or Excel.
 SAP Easy Access Screen

Title Bar

Navigation
Area

Status Bar
 TRANSACTION

• What is a transaction?

Transactions let users to create, change, or display data

or run a report in SAP.
 Getting Around

1. Command Field
2. User or SAP menus
3. Favorites

1.

3.

2.
 Don’t hit this…it
will close the
Command Field!

Enter Command
Icon Field

• Each transaction in SAP has a code.You can use the Transaction Code instead of the
menu path to navigate to the transaction (it can consist of letters, numbers, or a
combination)
• Type the Transaction Code in the Command Field (ME51N was selected above) and
press Enter on the keyboard or click the Enter icon to navigate to that transaction
 Now you can
Select to Re- enter your
Open the Fast transaction code
Path Field
• The user menu contains a list of transactions
based on your role (menu path)
• Some of these transactions are within
folders
• You can navigate to these transactions by
double clicking on the name of the
transaction

Double Clickto
access the
screen
 Easier Way to Navigate

• How can I easily get to where I need to be?

Set up Favorites!
 Creating a Favorite

• Select the transaction from

menu path

• From the menu bar in the

Easy Access Screen, select
Favorites>Add to create a
shortcut to the transaction
Select the favorite you want to change From Menu Bar select Favorites>Change

Enter the name change then greencheck

Name has been changed inFavorites

• Mandatory fields have a check mark
• Optional fields are blank
• Fields with match codes (drop down icon) allow searching on the field for allowed
entries

Mandatory
Field

Matchcode
• The Standard Toolbar appears on all screens,not just the Easy
AccessScreen
• However,if an icon is gray on a screen,it is not active and cannot
beused
• The meaning of an icon can change, dependingon which screen it is
located
• To determine what each icon represents on the menu bar, place the cursor on the
icon. Balloon help provides the icon name and the associated function key.

Enter Save Print Help

Back Exit Cancel

 Scroll buttons Layout menu
Customizes the
Enter First page, previous page,
next page and last page •Display options
Confirms entered
data Does not Back •Printout the
save work screen
Returns to previous screen F1 Help (Hard Copy)
without saving data Provides help on the field
where the cursor is positioned

Create shortcut
Command field Print Create a shortcut to
any report,
Used to enter command, Print current screen
transaction
transaction code. To
display it, click the arrow
Cancel
Exit current task Create session
Save without saving data
Create a new session
Saves the work Exit Find and Find next
Returns to initial screen
Search for data in current screen;
without saving data
extend research
 Another

Type /N and
Transaction
Code and then
Select Enter

You must type /N before the transaction code to move from

one transaction to another
•Train your eye to look at the bottom ofthe screen for system messages.
• You must correct an error message to proceed.
• You must hit Enter to proceed past a warningmessage.
•An information message usually appears when you complete a transaction,
such as giving you the number of a purchase requisition youjust created.
• A session is like a window • The Create a New Session
within SAP Button (for PCs only)
• Opening up a new session allows
you to work on more than one
thing at the same time
• Follow: System> Create Create a
Session or Select the Create New Session
Session button from the
standard toolbar
• You must have chosen the
Windows GUI, not the Web
GUI for this to work
• You can have up to six
sessions running
simultaneously
• Type /O before the transaction code and hit Enter
• You will be taken directly to the new transaction in a new session without closing what
you were working on
• You can do this from any screen
• Click the session represented by a button at the bottom of your screen, just like you
do for any windows program
• Put your cursor in a field and select F1 or the field help icon (the yellow question mark
on the standard toolbar)
• A pop up box will
appear that tells
you what the field means

Example of Field Help

• Save your work before you
close the session.
• From the menu bar choose
System> End Session

• Or Click
in the upper right hand corner of
the screen
• Select the yellow arrow
at the top of any screen > You will be warned about
saving your data even if
• Or select System: Log off
you have saved it!

> Select “Yes” to log off

AURIGA INFO SYSTEM

Website Address: www.aurigainfosystem.com

You can find on : www.Justdial.com

Branch 1: Auriga Info System, B 215,2nd floor, Pride Purple Square Mall,
Kalewadi Phata, Wakad, Pune
Branch 2 : Auriga Info System, 206/207/208,1st Floor, Mega Center Mall,
Hadapser, Pune.

Contact Details: 9156631675 / 9260417217