Emergency Preparedness

and Response
Outline
• Regulatory Requirements
• Definitions
• Responsibilities
• Orientation of Workers
• Emergency Warden Orientation and Training
• Requirements for Supervisors
• Supervising Rescue Operations
Regulatory Requirements
Regulatory Requirements
• Applicable Regulations
• Risk assessments done
• Written policies and procedures implemented
• Emergency exit routes provided and marked
• Emergency lighting of workplace and exit routes
Continue…
• Supervisors must inform workers of risk
• Annual emergency drills
• Inventory of substances that endanger
firefighters/rescuers
• Provide emergency wash facilities
• Train workers in fire prevention
• Toxic Gases
• Provide emergency ventilation
• Provide shutdown and containment
• Emergency rescue - qualified workers
• Personal Protective Equipment
• Maintenance of equipment
• Maintain effective communications with rescue and evacuation
personnel
• Any worker assigned to firefighting to be physically fit and trained
annually
• Provide rescue for workers entering a confined space
 Definitions
• Emergency
• A present or imminent event
• Requires prompt coordination or special regulation
• Emergency Supervisory Personnel (Chief Emergency Warden)
• Supervises emergency response and rescue operations
• Emergency Warden
• The supervisor or individual who guides workers during an event.
• The supervisor or an individual who has been assigned, or accepted
VOLUNTARILY, to GUIDE WORKERS DURING AN EMERGENCY EVENT, abiding
by established procedures and protocols. There will be more information later
in this presentation on the duties of emergency wardens.
 Responsibilities
• Employer
• Manager
• Emergency Coordinator
• Supervisor
• Emergency Warden
• Worker
• JHS Committee
Responsibilities - Employer
• Ensure:
• emergency risk assessments are conducted and documented
• emergency evacuation and rescue program is maintained
• all facilities have accessible exit routes
• exit routes - marked and have emergency lighting as required
Responsibilities – Employer
(cont’d)
• Ensure:
• local emergency response plans are in place
• workers are trained in fire prevention, emergency evacuation and rescue
• an emergency coordinator is appointed
• Establish policy to designate emergency wardens’ authority
Responsibilities - Managers
• Recruit emergency wardens
• Ensure emergency plans posted
• Assign responsibilities of other emergency personnel
• Ensure emergency evacuation and rescue risk assessments are
completed
• Site specific emergency procedure
• Emergency hazard identification and risk assessment
• Communication
Responsibilities – Emergency Coordinator
• Identify need for emergency response
• Review and update risk assessments
• Compile and maintain documentation
• Secure agreements with outside agencies
Responsibilities – Emergency Coordinator
(cont’d)
• Designate workers to assist disabled individuals
• Ensure evacuation routes and floor plans are available
• Template for site specific emergency plans
Responsibilities - Designated Supervisor
• Emergency policies, procedures and work arrangements
• Understand and follow emergency procedures
• Training - fire prevention, emergency evacuation and rescue
Responsibilities - Designated Supervisor
(cont’d)
• Know emergency emergency response and rescue hazards
• Know how to request emergency evacuation and rescue
• Be aware of additional resources available
Responsibilities – Emergency Warden
• Be familiar with emergency program
• Know names of First aid attendants and location of supplies
• Assist in new employee emergency orientation
• Recruit workers
• Wear designated hardhat and high visibility vest
• Ensure area is evacuated
• Ensure assistants are available to help in evacuation
• Ensure that everyone has left the building
• Report to Designated Emergency Supervisor on state of evacuation
• Prevent re-entry of the building
Responsibilities - Workers
• Provide input into risk assessments
• Participate in education, training & drills
• Follow workplace procedures for emergency evacuation and rescue
• Follow instructions of emergency wardens and emergency
supervisory personnel
Responsibilities - Joint Health & Safety
Committees
• Review the effectiveness of drills
• Make recommendations on possible corrective actions
 Orientation of Workers
• Evacuation Procedures
• Fire Prevention
• Use of Fire Extinguishers
• Summoning and Reporting First Aid
• Evacuation Procedures
• Emergency Phone Numbers
• Purpose of the Plan
• Who is in Charge
• During an emergency
• During an evacuation
• First Aid
• More Information
• Evacuation Procedures – continued
• Definitions:
• Emergency Coordinator
• Emergency Supervisor
• Emergency Warden
• Designated Receptionist
• First Aid Attendants
• Evacuation Procedures - continued
• Communications
• Alarms
• Worker notification
• Outside notification
• Evacuation Procedures – continued
• Securing Equipment
• Turn off computers
• Secure laptops
• Secure cash drawers
• Shut off kitchen appliances
• Close doors to record vaults
• Close but do not lock doors
• Evacuation Procedures
• Evacuation routes and emergency exits
• Assembly Areas (Muster Stations)
• Evacuation Roles and Responsibilities
• Designated Receptionist
• Line Managers and Supervisors
• Emergency Wardens
• Fire Prevention
• Trash and litter
• Keep the workplace areas neat and clean
• Fire alarm pull stations and extinguishers
• Know how to use fire extinguishers
• Fire Prevention - continued
• Check extinguishers in your area
• Store hazardous materials in designated areas
• Keep exits free of obstructions
• Fire Prevention - continued
• Smoke only where permitted
• Keep equipment clean and use it properly
• Handle flammable liquids with caution
• Know location of emergency exits and procedures
• Use of Fire Extinguishers
• Dry chemical extinguishers
• Foam extinguishers
• Carbon dioxide extinguishers
• Water extinguishers
• Summoning and Reporting to First Aid
• Revise this slide to agree with your Program
Emergency Warden Orientation and
Training
Emergency Warden Orientation
• General Evacuation
• Activate fire alarm
• Put on hard hat, high
visibility vest
• Get work site register for
roll call
• Check evacuation route(s)
• Put hand on exit door to feel for heat
• Look and smell for smoke
• Provide evacuation instructions
• Ensure disabled staff get to areas of refuge
• Ensure everyone gets out
• Ensure all doors are closed
• Place “all clear” tag on doors
• Leave the building
ALL
• Complete roll call S PA C E
CLEAR
• Report to designated person BEHIND
• Report anyone missing THIS
DOOR
The space behind this
door is unoccupied.
EVACUATION INSTRUCTIONS:
Guide all people in a known space to
the nearest emergency exit or
assembly area, close all windows and
doors, and
hang this sign on the outside knob for
reference by rescue agencies.
 Special Responses
• Spill Response
• Complete this overhead once your Program is ready
• Earthquake Response
• Complete this overhead once your Program is ready
• Bomb Threat Response
• Complete this overhead once your Program is ready
• Adjacent Workplace Hazard Response
• Complete this overhead once your Program is ready
 Requirements for Supervisors
• Reporting incidents
• Producing documentation
• Communications
• Supervising rescue operations
• Names and Contacts
• Reporting
• Complete this overhead once your Program is ready
• Documenting
• Complete this overhead once your Program is ready
• Communications
• Complete this overhead once your Program is ready
• Supervising Rescue
• Complete this overhead once your Program is ready
• Emergency Names and Contacts
• Complete this overhead once your Program is ready
Summary
• Why Have a Program
• WorkSafeBC Requirements
• Definitions
• Responsibilities
• Evacuation Plan
• Specific Responses
• Emergency Warden Duties
• Supervisor Responsibilities