Dry Docking

Notes for Guidance

What the Engagement Pack includes Who is to be Engaged?

• Key points the supervisor should cover in their discussion For the use of vessel crews and all those who are involved in
• Questions the supervisor can ask the group marine operations.
• Risk Level icons to allow the supervisor to label risk situations
Where?
Purpose of the Engagement Pack Engagement should be carried out in a quiet room/area where
To help supervisors provide their staff with a platform to have a they will not be disturbed. The vessel’s office, mess room, or quiet
meaningful safety discussion and encourage sharing of area in a workshop would be suitable.
experiences and discussions around their learning outcomes.
When to hold the Engagement
Using the Engagement Pack Choose a time that is suitable for all staff. This should be when
This pack has been designed for use by a supervisor in front of a they are alert and most likely to contribute to the discussion. This
group of no more than 10 people. The pack should be placed on a will help in absorbing and retaining the information for much
table with the pictures facing the group and the notes facing the longer.
supervisor. Use practical demonstration where possible. The notes
This Engagement Pack IS NOT to be used for skills
are memory joggers to highlight key points but should not be read
training or a task requiring a licensed operator. This IS
word for word.
NOT a tool box talk. This is an opportunity for staff on
board to talk about safety without feeling rushed to
Preparing for an Engagement Session
commence their work. The rate of learning is more
Before beginning the session the supervisor should familiarise
important than completing the pack so allow two or more
themselves with the content and it’s purpose. Make sure there is
sessions if necessary.
enough space for the staff to interact with each other.

Dry dock Q1 2020 Health, Safety, Security and Environment

Dry Docking- Introduction

Key Message: Drydocks are infrequent, how do we

ensure we identify the risks and are prepared?

Dry dock Q1 2020 Health, Safety, Security and Environment

 Introduction

Drydocks are infrequent, so a thorough preparation, risk assessment

of all dry dock activities and looking back at previous dry dock Key Message: Drydocks are infrequent, how do
lessons learned is essential for safe execution of the work during the
dry dock period.
we ensure we identify the risks and are
prepared?
This dry dock LET will prepare you for the dry dock period and will
help you discuss the dry dock hazards and issues with your team on-
board. This LET contains the following main topics:

1. Responsibility
2. Control of work
3. Execution of work
4. Intervention culture
5. Other hazards of drydocking

Dry dock Q1 2020 Health, Safety, Security and Environment

Responsibility

Dry dock Q1 2020 Health, Safety, Security and Environment

 Responsibility

The main issues:

The safety culture on-board may differ from the culture in the dry dock. Together we are Key Message: It’s your ship!
responsible for the safe execution of the work.

• Establishing and maintaining safe working conditions. Discussion points:

• Safety meetings (including personnel from ship and dry dock) should be carried out
1. Who is responsible for safety during drydocking?
every morning before starting the work in dry dock.
• Provide clear instructions 2. How do we empower our team to speak up?
• Determine areas of responsibility between dockyard and ship 3. Let’s share examples and concerns from drydock
experiences.
4. How do you make sure that dry dock and ship personnel
have the same information?
Always pay special attention to the following:

• Awareness of multiple activities taking place around you

• The responsibility of the entire team to be vigilant and to speak up if something unsafe is
seen, including stopping unsafe work, if required.
• That the sharing of concerns with supervisor and team is always discussed
• Timely follow up of observations/concerns with yard
• Understanding of roles for emergency response

Dry dock Q1 2020 Health, Safety, Security and Environment

Control of Work

Dry dock Q1 2020 Health, Safety, Security and Environment

 Control of work

The main issues:

Key Message: Confusion causes incidents
• Potential for different Permit to Work process at same work site
• Complex and time consuming process for issue of permits
• Unscheduled and informal work Discussion points:
• Multiple permits to work in place 1. How do you familiarise yourself with the permit to work
• Proper closure of permit to work including de-isolations system being used in drydock?
2. How would you verify that controls are in place?
3. What would you do if you became aware of unplanned
activity taking place?
Always pay special attention to the following:

• Maintain effective oversight of work being performed

• Understanding your role in the Permit to Work system, in use at the time
• Is a permit actually needed or can work be performed another way
• Know duration of permit
• All isolations required to progress the activity are verified prior to work commencing
(Lock out/tag out)
• Third parties not being familiar with the vessel

Dry dock Q1 2020 Health, Safety, Security and Environment

Execution of Work

Dry dock Q1 2020 Health, Safety, Security and Environment

 Execution of work

The main issues:

Key Message : Do you really know what’s going
on?
• Awareness of multiple activities taking place at same time
• Communications between vessel and yard - clarity
• Perceived pressures – time/budget/schedule Discussion points:
• Identification of change in planned work or conditions
1. Who would you ask / where would you find the work plan
• Training and competency of yard staff/contractors for the day?
2. What would you do if asked to perform work you are not
trained to do?
3. How do you know what other activities are being carried
out nearby?
Always pay special attention to the following:

• Scope of work between yard and vessel

• General safety plan of daily work
• Operating limits of all equipment
• Lack of common working language
• Checks to be made when restarting work after change

Dry dock Q1 2020 Health, Safety, Security and Environment

Other hazards of Dry docks

Dry dock Q1 2020 Health, Safety, Security and Environment

Other hazards of dry dock

The main issues:

• Fire / Explosion Key Message : We are surrounded by hazards

• Falling Objects / Failure of Lifting Equipment
• Accidental Start of Machinery and Systems / Lock Out / Tag Out
• Enclosed spaces – see LET
Discussion points:
• Fall from height
1. How many of these hazards can the audience name?
• Slip and Trip
2. What other hazards associated with drydocking can you
• Failure of High-Pressure Components
identify?
• Electrical Shock
• Flooding
• Isolation standards
• Invisible hazards – see LET
• Poor housekeeping
• Inoperative safety devices
• Fatigue, physical and mental stress
• Vessel security

Dry dock Q1 2020 Health, Safety, Security and Environment

Intervention / Behaviours

Dry dock Q1 2020 Health, Safety, Security and Environment

 Intervention / Behaviours

The main issue: Key message: Safety has no hierarchy or

• Lack of effective intervention nationality
• Failure to establish a common safety culture between
Discussion points:
vessel and yard
• Different nationalities - cultural background 1. Is nationality, rank or position a barrier to positive
• Lack of support in speaking up interventions?
2. What situations or factors would stop you intervening?
3. How would you react to a negative response to an
intervention you had made?
Always pay special attention to the following:
• Don’t be afraid to completely stop the job
• Everybody on-board is a leader and should lead by
example no matter what rank
• Always speak up when you feel that something is wrong
• If you do not understand don’t be afraid to
seek clarification.
• Consider non-verbal means of intervention
• Intervention can be difficult so consider practicing
your skills and techniques  

Dry dock - Q1 2020 Health, Safety, Security and Environment

Family, Friends, and Colleagues

Remember
YOUR FAMILY NEEDS YOU

Dry dock Q1 2020

Health, Safety, Security and Environment
Family, Friends, and Colleagues

Notes:
•
Key message: We all want to get home safely
Taking care of ourselves can improve our relationships with
family and friends
• Demonstrating better safety behaviours and choices also Discussion points:
benefits our family, crew, and others too
• Achieving work/life balance is important in keeping the mind and 1. Why is taking care of yourself important for your home life?
body primed to deal with challenging situations 2. How can we set good examples of safety for our friends and
colleagues so that we can all go back safely to our families?

Dry dock Q1 2020

Health, Safety, Security and Environment