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    Convention and Events Management

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    dilaurentis
    The convention and events management industry grew significantly from the 1960s to the 1980s as facilities expanded to accommodate larger groups. Factors like increased air travel and automation contributed to the rise of international meetings. Meetings and conventions serve purposes like education, innovation, and networking. Key players in the industry include convention bureaus, meeting planners, exhibitors, contractors, and hotels. Effective event management involves thorough research, creative concept development, site selection, and logistical coordination."

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    Convention and Events Management

    Uploaded by

    dilaurentis
    28 views26 pages
    The convention and events management industry grew significantly from the 1960s to the 1980s as facilities expanded to accommodate larger groups. Factors like increased air travel and automation contributed to the rise of international meetings. Meetings and conventions serve purposes like education, innovation, and networking. Key players in the industry include convention bureaus, meeting planners, exhibitors, contractors, and hotels. Effective event management involves thorough research, creative concept development, site selection, and logistical coordination."

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    Handouts-Conv.&Events

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    The convention and events management industry grew significantly from the 1960s to the 1980s as facilities expanded to accommodate larger groups. Factors like increased air travel and automation contributed to the rise of international meetings. Meetings and conventions serve purposes like education, innovation, and networking. Key players in the industry include convention bureaus, meeting planners, exhibitors, contractors, and hotels. Effective event management involves thorough research, creative concept development, site selection, and logistical coordination."

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    28 views26 pages

    Convention and Events Management

    Uploaded by

    dilaurentis
    The convention and events management industry grew significantly from the 1960s to the 1980s as facilities expanded to accommodate larger groups. Factors like increased air travel and automation contributed to the rise of international meetings. Meetings and conventions serve purposes like education, innovation, and networking. Key players in the industry include convention bureaus, meeting planners, exhibitors, contractors, and hotels. Effective event management involves thorough research, creative concept development, site selection, and logistical coordination."

    Copyright:

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    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 26

    Convention and

    Events
    Management
    Hospitality & Meetings Industry
    • 1960s – meetings & conventions were
    synonymous with hotels
    • 1970s – expansion of convention center
    industry
    • 1980s – rise of centers that could
    accommodate over 20,000 people
    - associations hold regular meetings
    Factors that Contributed to the Growth of
    International Meetings
    1. Daily flights to overseas destinations
    2. Lower airfares
    3. Improved ground transportation
    services
    4. Increase use of automation
    5. Increase in number of cities with
    facilities to handle large meetings
    Reasons for Meetings & Conventions
    • Educate • Advance image of
    • Inform organization
    • Introduce • Provide a forum
    innovations for debate
    • Unite members in • Entertain
    common goals • Provide for peer
    • Perpetuate the interaction
    organization • Determine
    member’s needs
    Players in the Industry
    • Convention & • Service
    Visitors’ Bureau Contractors
    • Associations • Tour Operators
    • Meeting Planners • Convention
    • Exposition or Show Centers
    Manager • Conference
    • Trade Show Centers
    Sponsor • Hotels and Resorts
    Convention & Visitors’ Bureau

    A non-profit organization designed


    to solicit visitors and conventions
    to a community
    Role of Convention & Visitors’ Bureau
    1.Market the destination
    2.Provide information about host
    facilities
    3.Coordinate familiarization tours for
    interested planners
    4.Acts as liaison between the group
    and many suppliers within the
    community
    Meeting Planners

    • Individuals or groups that plan


    meetings, conventions or
    expositions
    Exposition or Show Manager
    1.Responsible for all aspects of the
    show, which may include site
    selection
    2.Recruit exhibitors and attendees by
    developing an Exhibitor Prospectus
    to help prospective exhibitors decide
    whether to join or not
    Service Contractors
    • Must be multi-talented and
    equipped to serve all exhibit
    requirements and creative ideas
    • May be a part of the facilities
    management team (in-house)
    • An impressive array of signs and
    banners, each made according to
    specifications for size and color
    • Can provide or arrange for services
    such as complete audio/visual needs,
    lighting, sound systems, security,
    cleaning, photographic or floral
    services
    Incentives
    • A motivational reward for the
    accomplishment of business objectives

    • Pure incentive –strictly for pleasure


    • Sales incentive – combination of
    vacation & business trips that usually
    include mandatory meetings
    Events Management
    Event
    • Most challenging, rewarding and
    creative part of MICE
    • An experience carefully crafted to
    deliver an impact on the attendees
    • Held for a purpose: public or private,
    commercial or charitable, celebratory
    or commemorative
    Sequential Process to
    Produce Events that
    Deliver
    1. Conduct the necessary research to
    determine expectations and create a
    customer profile of the attendees
    2. Conceptualize the event, assessing the
    scope of the event required to meet
    expectations
    3. Determine which event elements and
    components will provide the features of
    the desired experience
    4. Visualize how all these event
    components will and must fit
    together, and design the strategy for
    implementation
    5. Select the best products and
    providers available and affordable
    6. Monitor the delivery of the
    experience
    Determine the Expectations
    Who?
    • Age group
    • Couples, singles or families
    • Mostly men or mostly women
    • Do your guests know each other
    What?
    • Social: weddings, showers, parties
    • Corporate events
    • Fund raisers
    When?
    • Time of the year, day of the week
    • Time of the day
    • Length of the party
    Where?
    • Availability, capacity, services offered,
    logistics, proximity
    Why?
    • Purpose of the event: goals/objectives
    Develop the Concept
    • Put together an overall picture of the
    final event, incorporating all the
    necessary elements and components
    • Develop concept  theme  event
    name
    Creative Techniques
    • Brainstorming
    • Individual Brainstorming
    • Free Association
    • List Making
    • Browsing
    • Research
    • Imitation
    • Variation
    Site Inspection
    • An essential part of the event
    planning process
    • An in-person assessment tour of
    a destination or meeting facility
    prior to selecting a specific site
    for an event
    Some Considerations:
    • The event venue – meeting
    rooms and meeting equipment
    • The staff
    • Travel considerations
    • Parking considerations
    • Hotel accommodations
    • Security
    Servicing During the Meeting
    Guestroom & Amenities
    • Reservations
    • Room Assignments
    • No-shows, late arrivals, early
    departures
    • Check-in/check-out procedures
    Function Rooms
    • Types of Function Rooms
    • Meeting Room Schematics
    • Meeting Room Assignments
    • Timetables: set-ups and
    teardowns
    • Release dates for meeting
    facilities
    Press Rooms
    Handling VIPs
    Outside Services: florists,
    designers, etc.
    Medical Emergencies
    Other Emergencies

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