EMCO INDUSTRIES LIMITED

INTRODUCTION
• Imperial Electric Company Pvt Ltd (1931)
• Sole Manufactures of Insulators In Pakistan
• Listed on KSE in 1983
• Catering the Need of WAPDA & KESC
• Broaden the Ceramic Base in 1985 &
diversified into Wall Tiles
ENTERPRISE APPLICATIONS AT HIERARCHAL
LEVELS
• ERP :only management information system
throughout the entire organization
• Why ERP?.
• Top level
• Access to all the system.
• Middle level
• They can update, Alter and change
• Lower level
• Have access to data entry only
 SOFT WARES & HARD WARES
• Soft wares:
• SQL SERVER
• DOT NET
• VISUAL BASIC
• Hardware
• Computers
• Fiber Optics
• Web server
• Printing Facility
• Flat Organization Structure
• Network Topology
 Enterprise application in functions
HRM
• give their department’s accurate and accessible
shared data

• A single integrated data model aims to supply a fast,

immediate and accurate view of HR-related activities

• Payroll

• It has the capability to fully integrate and streamline

all business processes, with the added features such
as continued support, maintenance, and upgrades.
• Description of employee • Salary
• Earning/Deduction • Grade
• Employment Info • Life Insurance Details
• Employment Info (payroll) • Loan
• Qualification (Multiple) • Bonus
• Experience (Multiple) • Provident Fund
• Personal Details
• Gratuity
• Life Insurance Details
• Professional Tax Details
(Multiple)
 Finance
• end-to-end enterprise financial management
solution

• Cash management
• Processes
• Output
• Budgeting
Cash management
Security imposed on receipt cancelling

Comprehensive audit trails

Easy search by receipt number, or Live verification as payments are processed

definable keywords Multiple types of payment e.g. cash and cheques per
Ledger Warnings
accounts
Multiple
Online
display
displayed
Multiple
payments
copy
balances
for
cashiers
of
per
Stopped
receipt
including
transaction
Accounts
today’s cash
transaction
 Other financial functions

Cashier
Banking
input and processes
schedules
receipting

Extensive
Simple and
range of
enhanced
standard
reporting
reports
Bank deposit
summary and
Receipt slips ledger
update audit
output reports
 Budgeting
• determination of service types and partial plans that should be included
in the organizational budget

• Operational, strategic and tactical

• sales forecasting plans

• revenue plans to be developed
• materials requirements planning MRP
• capacity planning
• investment planning
• cash flow management planning.

• This helps to improve performance, increase confidence in financial

reporting, and address changing financial compliance requirements
 Accounting

• It is extremely reliable and resistant to attack.

Tight integration with Sales,
All Financial transactions
Purchase and Inventory Management
Posting all types of vouchers

Maintaining all books and year wise Purchase invoices linked to Goods
accounts Receipt and Purchase Orders

All tax effects like VAT, TDS etc. taken care Automatic generation of sales
of
invoices on sales booking
Payment processing and maintaining all
payment related details for payments Tracking and linking all incoming
made to various parties payments against sales
Approval and Workflow system for all out
going payments
 Marketing and sales

• Manage Customer Relationship • Pricing - It is possible to

– Customer Master
maintain various price lists and
– Customer Status, Credit history,
Transactions link the same to Customers or
– Capture Client Feedback Customer Groups

• Covers entire Sales Processes starting • Rich collection of Reports

from Sales Planning to Delivery – Sales Enquiries over a period
– Sales Enquiries and Responses
– Sales Order Processing with integrated
– Open Enquiries
availability checks – Booking status and Open
– Delivery Processing Position
    - Picking, Packing and Despatch – Complete Sales report
– Invoice Generation, Payment follow up
 manufacturing
• Inventory and purchase only

• Material Requirement Planning

• Based Inventory management

• Total inventory management for sales, purchase and stock management,

• Total Logistic Management

• Inventory with warehouse management.

• End-to-end Procurement Solution

 functions

– Material Indents, Purchase Requisitions linked to Departments/Projects

– Request For Quotation, Quotation comparison, Purchase Order

– Collective Materials Requirement Planning at Plant or Company level

– Material Indents, Purchase Requisitions linked to Departments/Projects

– Request For Quotation, Quotation comparison, Purchase Order

– Collective Materials Requirement Planning at Plant or Company level

Tightly linked to Inventory Management and Accounting module

– Integration with Inventory Management provides

accurate stock views across Plant. Helps avoiding
unnecessary purchases

– Processing of vendor invoices are linked to PO and GRN

• Complete tracking of Purchase Order - right from

Requisition to Goods Receipt and Payments to
vendor
• Full range of Procurement related reports
– Purchase Order History
– List of Open Purchase Orders
– Vendor details
– Vendor Performance (Delayed delivery, quality rejections,
etc.)

• Seamless integration with Accounting, Procurement

and Sales

• Powerful control over stores operations

• Up-to-date stock information on the fly

 Continued..
• Sharing of Master data across modules avoids
inconsistencies and duplication of efforts in maintaining
data

• Covers all types of Inventory Movements

– Goods Receipts
– Goods Issues
– Transfers
– Physical Inventory Verifications

• Handles all Excise related transactions

 Communication Network
• Computer Network

• Internet Network

• Telephone Network

• Postal System
 DATA WAREHOUSE
• A data warehouse is a place where data is
stored for
– archival
– analysis
– and security purposes
Data warehouses are integrated, you can pull data from many
different areas of your business, for instance human resources,
finance, IT, accounting, etc.
 DATA MART

The data mart design is defined in a set of

specially structured tables and is stored,
updated, and managed in the same way as
ordinary data.
• Data is monthly updated in EMCO Industries Limited by the IT
department so that each and every employee can access the required data
related to their department.

• This helps the employees to analyze the data over the years and to
perform in a much better way.
 Business Intelligence (BI)
• A Business Intelligence tool is used for
consolidating, analyzing and providing access to
huge amount of data that helps its users to
make better and educated business decisions.
• Business Intelligence at EMCO
• “We do not use the Business Intelligence tools
extensively because our nature of business
doesn’t require it.” – Yousaf Bhatti (Manger of IT
department)
 BI: Continued…
• Nature of Information
– Which customers are placing more orders to the
company
– Which item is running more in the market
– Which design has a more demand in the market
• Help analyze the performance of different
departments
• No OLAP
 Data Mining
• Data mining uses hidden linkages or patterns in
large databases and uses these relationships to
predict the future behaviors
• Built-in data mining tools in the ERP system
• Future forecasting for five years
• Record of the customer profile
– Previous orders
– New orders
– Date of orders
 Data Mining: Continued..
• Keywords
• Advanced Search using parameters of invoice
I. Customer code
II. Customer division
III. Item code
— Item type
— Item weight
 Data Mining: Continued..
• Enhanced decision making capability of each
department
• The design of the Information system
• Example
– Marketing department code: 005
– Item type: 001
• Allow company to swiftly react to ever-changing
demands of the consumers
 Vulnerabilities
• Electronic Form is more vulnerable
• Unauthorized access can occur from any access point.
• Not only accessible but destroyable and alterable
• Vulnerabilities at EMCO
• Database is not shared with outsiders
• Suppliers and distributors
“We do not use extranet and we do not share
our information with suppliers, distributors and
customers” – Yousaf Bhatti ( Manger of IT department)
 Vulnerabilities: Continued…
• Internal vulnerabilities
“If anyone from the company wants to
destroy the company information, we cannot do
anything about it. No one can.”, says Mr. Yousaf
Bhatti
• Access level is different at different hierarchy
levels
• Quantity is open to change but name of company
is not
 • ID and Password
• Each ID has a different access level
• IDs are used to log-in

User Log-in Decoder

Encrypted
Access Point Software Information
Decoded Info Decoded Info
• A proactive approach
“Once a person is entered into the office, our
systems become more vulnerable to him and this is
why that person is stopped at the gate.” - Mr. Yousaf
bhatti
Security framework for security and control for their network?

• User login
• Limited access
• Senior level has full access
• Decoding information is not allowed
• Not connected live to other departments.
• Kaspersky
If E-commerce is being used, what type of E-commerce?

• Idea of conducting business via internet,

extranet, electronic data interchange
networks, etc. it includes business
transactions, trading, price negotiations,
product selection, etc.
• Only price negotiations
• No e-commerce at EMCO.
 Recommendation
• Re-design website
• Allow online order placing, payments.
• Create online show room.
• Dealers not educated
• Live in rural or small cities (Bhalawalpur,
Gujrat, etc)